Planning Board - Regular Meeting

This is a regular meeting of the City of Callaway Board of Commissioners. It is Tuesday, June 23rd, 2026. It's 6 p.m. If y'all would stand with me, Commissioner Pelletier will do the invocation. Commissioner Ayers, please lead us in the pledge.

Lord, we thank you for gathering today, and we pray for your guidance in making decisions for our city and citizens. We thank you for our first responders, and we ask you bless them and their families. Please keep them safe and let them go home at the end of their shift. We thank you for our citizens and employees. They make Calaway a great place to live, and we pray you bless them with peace and success. In Jesus' name we pray. Amen.

God, indivisible, with liberty and justice for all.

City clerk, please do a roll call.

Commissioner Berkshire. Here. Commissioner Grigg. Here. Commissioner Pelletier. Here. Commissioner Ayers. Here, ma'am.

Mayor Henderson. Here. OK, we have a presentation tonight. Tim McGill, would you like to come up and do the honors?

Mayor and commissioners, I'd like to introduce you to the LAX FC football club. It's a first for Calgary. We've been working with them, I guess, a little over a year. But they are a semi-pro football club. And they're also putting together pro teams currently. So I'll let Saklin get up and tell you a little bit about it. And he'd like to make a presentation to the commission.

Good evening, everyone, Mayor, Commissioner, and all those in attendance.

Could you speak in the mic so everybody can hear you?

Good evening, Commissioners, Mayor, and all those in attendance. Thank you for having us first and foremost. It's an absolute pleasure. My family and I, we moved there about two years ago. We fell in love with the city. And, you know, sometime against my will, my wife forced me to stay here. But... But I fell in love with it too. We came up with a vision. We had just the idea of creating a first semi-pro team and a professional team for men and women. And we pitched that idea. And Callaway took us in. We made it our home. And today we stand as the first and only semi-professional team and professional soccer team in Callaway. It's also a first for Callaway. No neighbouring city has this set up. We're a full professional team, a full semi-professional team, both men and women. Last year we played, we represented Callaway all the way in Arkansas, Oklahoma division, which fortunately for us, it was our debut season and we had major success finishing second in the entire regular season and also making it to playoffs. Unfortunately, I don't know what this is in Fahrenheit, but we went and played in negative six degrees over in Arkansas. And unfortunately, our Florida boys could not manage that at all. And so we took home second place, but it's still such great accomplishment, especially in our debut season. You know, you guys welcome us in your city. As a foreigner myself, And you showed us nothing but love and belief. You know, our slogan for a women's team, it says, for those who believe. And fortunately, we were welcome in a city that believed in us, that helped us through it, and have this amazing partnership. For us, this is not just Kelleway providing a soccer field for us. This is much more, it's much deeper than that. It's the people that come out here every day and help us, that cheer for us. I mean, we planned our first game and we were expecting about... 15 to 20 people and I counted and by the day finished we had about 200 to 300 people come through. So a massive success for us. It goes beyond soccer as well. I mean, we did our first partnership with the city of Callaway for Christmas in Callaway, where we gave away over 200 toys to kids and it was such a beautiful event. You know, everyone again embraced us and we're happy for a part that we could play in this wonderful city. We love this city with everything else. You know, we've had now players coming in from all over the world, from England, from Italy, from Jamaica, from Antigua, from Ghana, from Cayman, most of whom even represent their national team. That's the attraction now. that we're bringing into the city, and that is because, again, the city, according to our logo, our slogan, sorry, for those who believe, they believed in us, you believed in us, every single one of you, just me and somebody for the first time, but I know you guys support us, and that's what's happening now for us. I don't want to focus too much on international, just locally here. I mean, Kellaway youth have an amazing soccer program, and this just complements it. Now they have a semi-pro team, outlet and a professional outlet. And we've started with that already. Our very own local talent, Hayden Husband, which we picked up from recreational over in Callaway, and he now serves as a semi-professional player on our team, playing and training with us and making appearances. He's now officially registered with US Soccer, I have a FIFA ID and everything. So now when I spoke to parents when I initially moved to America and I asked them, why don't we have a soccer team in Callaway? What's going on? Why do you stop at high school? And almost every parent said to me, they just can't afford to move to Orlando. because that's where the soccer is. And now, proudly today, we as a city, we have a semi-pro and a professional team where they can go all the way. Today I have with me one of our most valuable player with a worth of over four million Jamaican dollars. And we have attracted him in the city as well. He's played, he's 25 years old. He's played professionally for over six years now, so he's been a professional since he was 19 years old. He started with us down in Jamaica. He played for five years in the Jamaican Premier League. He went to England for a season and played with Atherton FC. He went to Belize for tryout, and in the end, he chose to come here to our home, the city of Callaway, to live and play with us and continue to develop this sport. Again, it's just an amazing, amazing pleasure. I think I say to Tim and Caleb probably every day, There's no words to describe the gratitude that we have. There's no words at all for a city to embrace us, for a community to embrace us. Again, as outsiders, as we are, we moved to America. We moved here. We moved to this city and the love that we've gotten. Everyone cherishes us as if we were born here, we were raised here. That's the community that we've had even with our parents or athletes. Everyone just has this amazing embrace and this amazing love. And this is what we want to continue to develop with Callaway. Not only just saying that we have a semi-pro team, not only saying we have a professional team, but actually providing actual pathways for our youth in Callaway. Fortunately for us, we've been doing this for over 10 years with offices in four countries, in England, in Canada, in Jamaica. and now in the United States. And I can say without a doubt, and my wife can confirm that this is her favourite location. She does not want to leave. I'm like, let's go back to England. Two years ago, she would not go. And now I love it just as much. I wake up every morning just dying to come out here to train, to play, to meet these beautiful people. Just the support has been absolutely amazing. Again, I want to thank you guys so, so much for your support. This time I'll ask our professional player, Trevon Solomon, to come up with his signed jersey, which I hope you guys accept and find valuable. And hopefully someday we can auction it off if you want to and provide it back to the city. Trevon. And I don't know if we can get the mayor and some of the commissioners down or we put it up. But if you guys don't mind, I'm asking you to just come around so we can present it to you guys and have some photographs.

You're welcome. It's elected people. It's elected people.

We want everyone.

Thank you. I can tell you, I came out to, I think, the first game that they played here in Callaway. I admit, I don't know very much about soccer. But it looked like they really knew what they were doing. And there were a lot of people out here to watch them. So yes, it's as popular as he said. And I know right now, soccer, that's the sport that everybody's interested in. So thank you. Thank you for what you did for our city at Christmas in Callaway. And thank you for choosing Callaway. OK, we do have a proclamation now that I'd like to read into the record. I was asked to present something. There's an event that they're having in Panama City on July 2. And I was asked to prepare a proclamation. This is City of Callaway Proclamation recognizing the 250th anniversary of the United States of America. Whereas on July 4th, 2026, the United States of America commemorates the 250th anniversary of the adoption of the Declaration of Independence, marking two and a half centuries of liberty, self-government, and the enduring principles upon which our nation was founded. And whereas this historic semi-quincentennial celebration honors the courage, vision, and sacrifices of the generations of Americans who have worked to preserve and strengthen our democratic institutions and constitutional freedoms, and whereas the 250th anniversary provides an opportunity to reflect upon our nation's history, recognize the contributions of all Americans, and inspire future generations to participate in civic life and uphold the ideals of freedom, quality, and opportunity, and whereas the City of Callaway is proud to be part of the American story and recognizes the importance of fostering civic pride, community engagement, and respect for our shared heritage, And whereas the city of Callaway encourages all residents to participate in commemorative events, learn about our nation's history, and celebrate the values that unite us as Americans. And whereas July 4th, 2026, marks 250 years since the Declaration of Independence established the United States as a free and independent nation. Now, therefore, I, Pam Henderson, Mayor of the City of Callaway, Florida, do hereby recognize and celebrate the 250th anniversary of the United States of America, and encourage all citizens to join in honoring this historic milestone and recommit themselves to the principles of liberty, democracy, and service that have guided our nation for 250 years. And now we will move on to, do we have any additions or deletions to the agenda?

We do not.

OK. and public participation rules. People can speak on any agenda item, or all of the agenda items if they so choose. The processes, you'll raise your hand to be recognized. Once you're recognized, come up to the podium. State your name and address for the record if you so choose. And then your three minutes start. That's if you can speak on each item. At the end of the meeting, if there's something that's not an agenda item that you want to speak about, you have the same process. And when you're recognized, you know if you state your name and address. And then your three minutes start that you can speak about whatever it is that was not on the agenda. So with all that, we will go on to approval of the minutes. We had the minutes of the June 9th, 2026 regular meeting. And I believe, Ashley, you had a comment to make.

Yes. I realize that under the motion for the approval of minutes, it said to approve the minutes of June 9th, 2026. It should have been June 20th.

So did anybody have anything else? If not, I would entertain a motion for approval as amended.

Motion to approve the minutes as amended for the June 9th meeting. Second.

Okay, we've got a motion and a second. If there's no further discussion, all in favor say aye. Aye. Any opposed? OK, motion carries. And you see we do have the financials for April and May. I know if you had any questions on those that Mr. Adam would be glad to address those with you if you just want to get in touch with him. And we will go on to our agenda. Our first item, Ordinance 1132, City of Callaway 2065 Comprehensive Plan Update, final reading. And we do need to open a public meeting, or a public hearing for this item. So City Manager. Would you like to, I'm sorry, do you need to, yeah. Turn it first. Yes, that's what I was, I forgot and I was turning it in.

All right, this is our public hearing, final reading of ordinance number 1132, an ordinance amending the comprehensive plan of the city of Callaway specifically to adopt city-initiated amendments pursuant to section 163 3.3184 Florida statutes, update goals, objectives, and policies of the future land use, transportation, housing, infrastructure, coastal management, conservation, recreation, and open space, intergovernmental coordination, economic and capital improvements elements of the comprehensive plan. And two, to update the future land use map series, providing for severability, repealing all ordinances in conflict herewith, and providing for an effective date.

If y'all remember, we did a workshop on this, made some changes, brought it back. We went through those. I do have Ray Greer in the audience that can speak to this. He sent it to the state, state reviewed. They came back. They are in agreeance with it. And so it is presented to y'all as it was presented at the last meeting. If y'all have any questions, I can get Mr. Ray to get up and answer them.

I have one question. Have we bumped HR Bill 391 against what we're doing? Ray, come on the podium. Because there's some major changes coming in that bill.

Well, and we, of course, the complainant we have today has to be addressed the items that we currently have, statute-wise. But we also have, as we talked about in our workshops, we have Senate Bill 180, which is now part of the laws of Florida, which will set to expire. And we will have to make changes after that to address those. I do have those changes put together. But they will be. I mean, there are some changes coming, potential changes through that session that could change some of the comp plan in the future requirements. And some of it's in the land development regulations too. Right. The changes will have to occur in the land development regulations, not the comp plan.

So we're going to make changes?

As needed, we will make changes, yes. Yeah, we won't wait. Yeah. And like I said, with the Senate Bill 180, as it changes and modifies, we'll come back and bring that as soon as we get more information on it.

And it will expire. Senate Bill 180 will expire after 2027. Okay.

Anybody have questions for Mr. Greer?

Has this already been approved with the state?

that we did in the spring, and then our transmittal hearing. This went to the state. This went to the Florida Department of Commerce, who's the state land planning agency. It went to the Florida Department of Environmental Protection, Florida Department of Transportation, Florida Department of State, Florida Department of Education, and the Northwest Florida Water Management District, and the Emerald Coast Regional Planning Council. So they are the reviewing agencies for the state on comprehensive plans. They reviewed and provided no objections. The Department of Environmental Protection had one comment. They were looking for an item associated with a change that has occurred recently. It's actually in the data analysis. We showed them where that was, and they were OK with that. And then the other item was the Department of Commerce had a comment asking for us to put the short-term planning horizon, which is 10 years in, which is 2036, in the actual comp plans and the data analysis. So we moved it up and put it in the first section, the first goal that is in the future land use element. We added in there 2046 and then we added 2036 for the short-term 10-year planned horizon. That was the only, and it was just comments, not objections. That was the only thing. Nobody else had any issues.

Ray, there's one area in here, a bunch of areas that I've marked, but the one area I'd like to comment on because we've had quite a bit of discussion about it, is the capacity of the roads when we approve a development capacity of the roads. And it's pretty clear in the comprehensive plans we're talking about that when we look at approving these, that to actually read what it is, ensure that the development does not exceed the capacity of the hurricane evacuation and shelters. Well, we get into that when we get into development orders. And we have areas out there now that people are concerned about transportation issues. which makes it more important that we look at these on a long-term basis, which we're doing. And particularly out on Highway 22, where we know where we're going, there was some criticism of us bringing up, for example, the parkway, because the parkway is part of the long-range plan that handles some of the evacuation. We have some other roads out there. I think Callaway, the road Callaway is we're looking to extending that. No plan on it now, but that will be one of those areas that probably come to you and other engineering companies concerning extending that road on out to 231. And everybody recognizing that 231 all the way to Highway 20 is planned to be six lane. So when we're looking, we're not worried about water on Highway 22. We are worried about wind. And hurricane evacuation may be north or east or west. And so that's just one of the many items in the comprehensive plan that Bill and we in the planning department and all that and you as an engineer have to look at. And it's in there. So I just want to point that out. That's just one of many things that have been brought up that's actually resolved in here or something that we have to look at every time we make a decision. all 100 and some odd pages worth. Yes.

And implementing the TPO's long-range transportation plan, too. Right. Of course, the city coordinates with the TPO on that, and some of those items are addressed in the comprehensive plan.

And it's mentioned in here that we look at that on a five-year basis, which we are now with the TPO. And it's... By the time a lot of these developments get in to the point that we have to look at that, that will be part of our five-year plan within the TPO. That's it.

Anybody else? Anything?

Thank you.

Okay, if there's nothing else from commission, did anybody in the audience want to comment? Yes, ma'am.

So part of that HB 399 that Bob asked about concerns the school interlocal agreements with Callaway. And I know it is not in that comp plan because it said we have one with the schools. But part of that HB 399 says that this interlocal agreement has to be written so that it gives the schools easement to city property for any whatever accessibility or repairs or something like that so I'm wondering what is the plan to get that updated and also some of this does take effect now concerning development applications denying proposals residential dwellings that are allowed on the property. And I do believe some of that is in this comp plan. So I'm wondering, does the city have a plan to review HB 399? And I know our city manager said it's going to be as needed, but some of this is needed now. Part of this went into effect March 27th, and then another part comes in January 1st. So what's the plan to make sure that we are meeting the state requirements for this HB 399? Okay.

Is that something that you can .

So again, a lot of that is land development regulations. They're done through a lot of what she just mentioned. It has to be done through the land development regulations. The interlocal agreement, the city has an interlocal agreement with the Bay County School Board. Each city in Bay County has an agreement. You know, the city will have to come together with a school board and amend the agreement to address it. And I would assume it would be done, just like when the agreements were put in place, it would be done with all the cities going at the same time to get that done, that language, if they want that in there. But that is something, you know, that just in that annual agreement. As I mentioned before, the school concurrency, which we took out of the comp plan, was taken out of Chapter 163, Florida Statute, so it's no longer required. Your school agreements are, and those interlocal agreements that you have, those are required, and they remain in place.

But they have to be updated, too. Yes, and they have to be updated. And we're going to look at it, but when are we going to look at it? That's up to you. Yeah.

That's up to you. The school board and all the cities, they'll circulate a whole new interlocal agreement. So we have one that's old with all the cities. Right. So the school board and the cities will circulate a whole new interlocal agreement. But that's up to the cop plan necessarily. But like I said, it'll be part of the LDR, the new interlocal agreement that will come forward in coordination with the school board and the other cities and us.

I can reach out to Mark McQueen and see if he has any desire to look at the updates yet. Because when he does one, he's going to have to do them all.

Yes. That's what will happen. It will be all. I'll reach out to Mark just to see if he's got that on his radar.

Thank you.

Did anybody else want to comment? I'm not missing anybody, am I? Sure. Okay. Well gentlemen, would somebody like to make a motion on this item?

Motion to approve Ordinance 1132, City of Callaway 2065, Comprehensive Plan Update, Final Reading.

Second. We've got a motion and a second.

I have a question here before we do that. Was this comprehensive plan 2045? It's 2045. 2045. Okay. So we need to change that.

2046. I don't know where the 2065 came from at the top of the summary form, but it is 2046 down there.

When we started this, it was 2025. And so the comp plan has to plan out 20 years. So it was 2045, but then we carried into 2026. So we went back and changed everything.

All right. The 65 at the top was just a complete typo. Okay.

No problem. I'll repeat. Ordinance number 1132, City of Callaway 2046, comprehensive plan update, final reading.

So now we have a motion and a second. Is there any other discussion? Anything else from anybody?

City Clerk? Commissioner Bergsell?

Yes.

Commissioner Griggs?

Yes.

Commissioner Pelletier? Yes. Commissioner Ayers? Yes, ma'am. Mayor Henderson?

Yes. We will close the public hearing and we'll go on to our regular agenda. Item number two, variance from the City of Callaway Code of Ordinances, 535 North Tyndall Parkway. City Manager.

Mr. Frye.

So Palmetto Capital Group, LLC, on behalf of the property owner, has requested a variance from the City of Callaway's Code of Ordinances at the address at 3535 North Tyndall Parkway. In short, a drive-through only. or a vehicle repair maintenance shop. They are in the prohibited listed for our overlay district, which is town center, district number one, which is the most restrictive. Mr. Jeremy Anderson of Palmetto Group is here tonight to give a presentation. I believe he'll answer most of your questions. I just want to state that on May 19, the planning board did hear this. And they voted unanimously to deny. But like I said, Mayor Jeremy Anderson is here tonight. He is prepared to give a presentation. With your permission.

Yes.

Bill, you said or. Is it and?

Do they want to do both? Technically, they're asking for four different variances from our LDR. Without the first two, there's really no reason to talk about the second two. So the drive-through onlys are not allowed in District 1. If you remember, we've had variance requests for that before, and we've had other variance requests in the overlay before, not necessarily for auto repair, but auto repair is one of the prohibited uses.

So they're asking for variance for both?

Yes, ma'am. Okay.

The presentation is going to be on the monitors in front of you, and the audience will be able to see it on the screen, too.

Good evening. I am not Jeremy Anderson. I'm Mike Burke with the law firm of Burke Blue. I'm here just to introduce Mr. Anderson. I am the local counsel for the Palmetto Capital Group. With me tonight is Jeff Lazenby, who is with Palmetto Capital, representing the developer of the proposed project. And Mr. Anderson is going to get up in a moment here and speak to you regarding the changes that they've suggested in the proposed development that will answer the questions and the concerns that were raised by the Planning Board to make this area compatible with the uses that they're seeking to do. It was interesting that you just years to 2046 and in that comprehensive plan there is a an element there in the future land use element that is 1.5.1 and it's regarding the redevelopment of blighted areas and this falls within your CRA and it is in a blighted area if you're familiar familiar with this piece of property. It's vacant with some buildings on it that aren't necessarily attractive for redevelopment use or redevelopment of the area. Some may call them blight. I wouldn't necessarily say that out loud, but you might call it that. And then as I drove in this there was a food truck sitting on that property. And so the development that's proposed here is something that will be a Dutch Brothers coffee and a Firestone repair, complete auto repair and tire sales. And it will, I believe, once you see the presentation, you'll understand why it will meet some of the criteria. 1.51, which addresses the redevelopment, states that the main objectives of that comprehensive plan element are to eliminate adverse effects of blighted areas, strengthen the tax base in the CRA, create an environment conducive to investment and maximum feasible participation by private enterprise in the redevelopment. And additionally, the plan that's proposed for you for this particular piece will further the strategic plan of the CRA by creating and implementing design standards and guidelines. You'll see the proposed standards, the buildings that'll be placed on that property. I think you'll agree that they're an improvement, certainly, over what is there right now. Infrastructure improvement by supporting water development and sidewalks that are required which are specifically mentioned in this part of your comprehensive plan I'm sorry within your CRA strategic plan is to have sidewalks that will help to connect the area which is the mixed-use zone to the north of this particular district and then the South Tyndall Parkway zone you have in your strategic plan specific elements regarding connectivity through sidewalks which this will accomplish And at this time, I'm going to sit down and let Mr. Anderson come up and walk you through the changes that we believe address the concerns that were expressed by the planning board and that will hopefully get you to the point where we'll be able to approve this project this evening. Thank you.

Good evening. Jeremy Anderson with Common Oak Engineering. It's a pleasure to be here today, Madam Mayor, commissioners. Thank you for your time and consideration of our request. I'm going to take you through a presentation. I'll try to keep it relatively short. But I want to touch on some of the Concerns raised by the planning board and discuss how we've addressed those concerns. I'm going to walk through the site plan and show elements of the comp plan as well as planning strategies that the plan meets. I'm going to talk a little bit more about the uses just so you can be familiar with exactly what we're proposing to do. So with the first slide, we just have the location here. It's 535 North Tyndall Parkway. It's located just roughly 650 feet south of 7th Street. If you don't mind going to the next slide. Thank you. This is the site plan. There's a lot to talk about on this site plan. The parent tract is a 2.19 acre parcel proposed to be split to a little over an acre for the Dutch groves and a little over two acres for the Firestone. Some of the planning board's concerns were safety, like traffic safety and stacking for the facility. So in regard to public safety for means of access from the state road, we're already working with FDOT. We've already got a transportation study done. Transportation study is showing an acceptable level of service. We have a concept of road improvements that we're showing on this plan. And of course, we intend to, working with FDOT as well as the city of Callaway, implement those road improvements. Once again, a right turn lane in consideration of a left turn lane there, right there at the dominoes, which is just to the south. From a stacking perspective, Dutch Bros has quite a lot of facilities. They're big on meeting all of their requirements. From a site layout perspective, as well as for stacking, they require 18 cars stacked. That's their maximum that they see at these locations. We exceed that amount of stacking requirements. And also, Dutch Bros is unique in not only the product that they serve. It's not a standard coffee shop, which I'll get into that in a minute. So there's a quicker turnaround on the product. And also, they use runners. So their employees go out and greet the customer in the queue, take their order in person. So there's no speaker boxes or anything like that. They take the order and walk from customer to customer in the queue lane. So in regard to the CRA and other important planning elements, shared access is an important part of that. So as you can see here, we have a shared access between the Firestone and the Dutch Bros. with cross-access shown across that shared access, not only between Dutchboro and Firestone, but also to the dominoes to the south. So that's actually a requirement that we need to make to meet the, I think it's the North Tyndall requirements. I may be wrong about that, but I do understand the cross-access, yeah. So it is the North Tyndall requirements. So we do meet those requirements. In the CRA, the pedestrian access is, and also in the North Tyndall and the overlay, pedestrian access is really important. We have pedestrian access to the state road. We cross access between the Firestone and the Dutch Bros. And we'll also add cross-axis stubbed on the Dutch Rose property to the southern end as well. So we have a mixture of uses, right? So there's going to be like a Firestone customer might come and they think, I'm putting off getting this done on my car. I need to get that fixed. And you know what? I can walk next door. And I can sit underneath the porch and have a beverage or a snack. And I can get into a little bit more of that in a moment. Again, we have our on-site stormwater management. I'm going to get into the high-quality architectural elements that we are proposing to do. And that's it. Thank you. Next slide, please. So the requests are there is no indoor seating on the Dutch Bros. It is, so there's two ways to get your, the product when you get there, when you come through is through the drive-through. But it's also from the pedestrian, which again, is another important aspect of the overlay requirement is having that pedestrian access. And I'll get into that in a little bit. So there is the drive-through component. Again, there's no interior space for the customer. And then there's a front door concept also that is required as well. We can put a door on there. It just won't be accessible. It won't be able to open. It would be a locked door. I'll get into that a little bit more. And of course, for the tires, then we have the use itself for automotive repair. And then the second request associated with that is they have tires that they roll out during business hours. It's just on a roller, and it shows the product, which is a tire there right next to the building. So those are the requests for you tonight. So the next slide, please. So this slide is going to focus on the Dutch pros. This shows the pedestrian walk-up window. Our building is not going to match this exactly. This is just a concept. It's going to have similar architectural standards. Again, it shows the pedestrian can walk up to the window to get served. And then also, we're proposing a porch with outdoor seating. So while we don't have indoor seating, which is the reason why we're here, we have outdoor seating for the customer. We talked about the pedestrian window, aesthetic quality would enhance architectural features, meeting or exceeding the overlay district requirements. I talked a little bit more about the human runner system where the employees come to the drive-through to take orders. I talked about the door and outdoor seating as well. Next slide, please. So Dutch Bros is experiencing significant growth. Particularly in Florida. And so why is that? It's because they offer a very unique blend of products and services that really set it apart from just like a Starbucks or another type of a coffee shop. Just going down the line here, they have an energy lineup, which they call the Blue Rebel. They have espresso and a bread drink. They have different freezes, which is blended coffee. Cold Brews and Nitro, and they offer breakfast sandwiches and wraps. And they don't only offer caffeinated beverages. They also have non-caffeinated beverages as well. Next slide, please. Dutch Brews gives back to the community. They write here that we partner with our customers year round and make a massive positive difference, focusing on efforts on youth and young adults in the communities we serve. Throughout the year, we host fund-filled company-wide give-back days to support causes close to our hearts. The Dutch Bros Foundation donates a dollar for every drink sold on these days directly to the organizations in need. And from a local community perspective, we empower our shops to host local events for organizations making a massive difference close to home. From monetary support to dedicated volunteer time, it's all about showing up for the community. Next slide, please. This is a conceptual rendering of the Firestone. The Firestone that we would propose looks very similar to this from an architectural perspective. We have some site-specific mitigation measures designed to integrate the auto and urban services into the overlay district from enhanced landscaping, and continue building orientation of the service space facing north and south and not toward the North Tyndall Parkway. The front office where the customers will enter the store is located and directly addressing the North Tyndall Parkway. And it's also important to note that the work is performed 100% within the building. They do not allow overnight storage of vehicles in the parking area. So that is something that I feel is really important. Next slide, please. OK, quick history here. Firestone has been around for 100 years. In 1926, Firestone operates as a massive player in the automotive world. This is straight from their website, where they're manufacturing premium tires and running the largest network of company-owned auto repair shops in the world. Their locations employ thousands of RSE-certified technicians who handle everyday vehicle maintenance, oil changes, brake repairs, wheel alignments, and so forth. So Farterson has been around for a long time. They employ, again, thousands of people. Firestone itself provides a unique service. And we all drive a vehicle that service is needed. This is a state of the art building with, again, ASC certified technicians. The architectural elements are going to meet or exceed the overly district requirements. But those essential services they provide help ensure road safety with tire break and alignment services. They service the immediate community in which they are located with these services. They create jobs, of course, and they have a recycling program as well for the tires that they do. Next slide, please. So this is where it's a little bit more fun for me. They also do a lot of charity work. And they contribute to the Boys and Girls Clubs of America. Since the partnership, and Bridgestone has raised nearly $30 million for the Boys and Girls Clubs of America. An interesting fact is they donate vans to the Girls and Boys Clubs. And they actually take the kids on field trips, career days, job interviews, and college tours using those vans. And they also help service them also once giving them to the Boys and Girls Clubs. Next slide, please. They also contribute to the Wounded Warrior Project. They frequently run initiatives where a direct percentage of local consumer purchases, often up to 15%, is pooled together locally and donated to support veterans and military families living right within those same communities. In June 2025, BSR donated $100,000 to the Wounded Warrior Project after a two-week campaign. So one of the other questions the planning board had, well, the ones we've addressed were public safety for driveway access and stacking. How is this going to work? How is the Dutch Bros going to work? And I hope I have addressed that question. If you have any questions about that, just please let me know. But one of the other questions that the planning board had was related to why here? And so both Death Stros and Firestone, they've identified this site as a place where they feel they will be successful in service to the community. And they did an extensive analysis, which included a review of surrounding businesses, demographic data, mobility patterns within the community, traffic counts and sales analysis as well. So basically, the site selection analysis is based off proven data. Again, Firestone has been in business for 100 years. And so they have a really good feel for the locations that they want to be. I think that's important. So I'm focusing on that just because I'm trying to explain what sets the Firestone apart. The Dutch Bros, I feel like what sets them apart is, again, the product that they offer. It differs significantly from some other coffee shops that may be in the area. Next slide, please. So this is somewhat of a recap. I think we've covered a lot of these things. But what I wanted to get back to is why are we here today? Both uses are permitted uses in the zoning category. We're here before you today because of the overlay restriction. And specifically with the Dutch Bros, it's not having a drive-through without indoor. I guess it's indoor seating, but we are proposing outdoor seating. So we are proposing seating. And again, a service window for pedestrians to walk up to the building and get their order taken. So I feel like that that does address the overlay by providing outdoor seating and for addressing the pedestrian, which are both two very large components of that overlay district requirement. The other item is not having a customer access into the interior of the building. It's not a building that has any space for the customer. It's only employees in there. It's a smaller building. It's only 987 square feet. And then for the next slide is the Firestone. Again, I think we've covered a lot of this as well. The variance request, again, Firestone is a permitted use in the zoning category. The variance request is related to the overlay and it's for automotive repair. I do feel the fire center is unique. I know that the building is state of the art. I know that the building will meet the architectural related requirements or exceed them. And again, we've already touched on those other really important things that we meet like shared driveway access, cross access, access, on-site storm water management. So I hope that presentation wasn't too long, but we had feedback from the planning board and we wanted to make sure that we addressed those questions that they had and those concerns. So thank you so much.

Could I ask a question? I know you talked about providing jobs. Do you know how many jobs each of those businesses would provide? I don't know that I know exactly how many they are.

I don't know that. I'm sorry.

Did anybody else have any questions for the gentleman?

I think I'm good.

Well, I don't know as much of a question but as a comment. Firestone or the business, the coffee business, I have no problem with the companies that are involved. However, the overlay district, and this is what you're asking for, is to change that. Well, what you're asking for, particularly with the Firestone, we have an overlay district that accepts that. There are other areas that have that. So we're not against Firestone or that particular business. But in that particular overlay, very honestly, back in 2005, 2006, when we did the CRA, we looked at that. This is not the type of business that we really wanted on the Tindall Parkway. And this is the property that y'all y'all have. I wish you had property on Highway 22 and do the same thing, because that's where the overlay is. We'd really love to have you, that type of thing. As Bill had mentioned, we've had drive-throughs that we've turned down. And one many years ago, we still have the coastal drive-through teller out there that is no good, obviously, because it doesn't meet the requirement of that particular overlay. You put a bank there, fine, but they just put a teller location there. So between that going back in history and what has taken place Particularly with, well, with this board and other boards prior to us, it's just not, hadn't been approved. That being said, it's obvious where my feelings are on this.

Well, with the Dutch Pro specifically, and I've used their products before out west, The drive-thru only doesn't meet it. Having outdoor seating, I think, does make that intent. The Firestone is kind of like Mr. Griggs says, is it goes against everything that we have set in order on there.

The cross parcel excess that you're And when we lay out a plan like we did many years ago, there are businesses now that don't meet necessarily that plan. They're nonconforming. And when that business changed, then of course, we have some businesses that don't have the cross parcel access is 25 feet beyond the easement. So you're looking at almost 40 feet before you can start a building and start to your process there so um but you you do meet that all in your plan you do meet these requirements it's just the wrong business i'd like to disagree if i can and i respect your opinion

I think Callaway needs to be pro jobs. And we do have a Goodyear, and we do have a Pep Boys, and we do have two other coffee shops on this same strip. So I think if we denied it, we're kind of talking against what's already in existence there and something that we should allow. I don't know how many jobs are produced, but I would think that one would be at least 10 to 15 jobs. The coffee shop and the Firestone may be up to 30 to 40 jobs, because they have to have mechanics, receptionists, and all those things. So I think I would like to see us approve it. I think the competition is good. year and that boys can needs a little competition and I think Firestone would give them that in the coffee shops on the opposite side of the street versus the other coffee shops so it may not be competition to those guys at all because of their location that's my thoughts well I don't disagree with you on that the citizens

another gas station, another repair shop, like the things they're proposing are the things the citizens have said we don't want these things.

Anyone else?

I don't disagree with the analysis. However, this property has been sitting empty now for what, 10 years, city manager?

At least.

I don't see Nexite getting in front of the line and bringing anybody else in. You know, what I'm saying is that we keep on... We'll do public in a bit. You know, we have nobody knocking down our doors saying, oh, man, we want to put our business in here. Okay? I understand the overlay. I understand all that. I understand what Commissioner's saying. I understand what you're saying, too. Okay? Severn Brew is drive-thru only. Have you been down there? Have you been down at Severn Brew? I mean, that place is packed to the gills. It's drive-through only. It's just down the street from where we're talking about. I have mixed emotions about the whole thing for the simple fact that this property is going nowhere. Next site that we pay many dollars for has not stepped up. Say, OK, here's a business we can put in on this property. They've done zero. Matter of fact, next site hasn't done much anything for Callaway. years. So.

Next site is no longer under contract. They're contract. They're fired now? Okay. Yeah. That contract is fired. Right. So that's what I'm saying. And I will say this one. That property was never listed with next site.

It was never listed with them?

We can't list at the time he was not interested in selling.

And Southern Brew that you brought up, that's important.

Eventually, that's going to come. But what are we doing to try to bring a business that meets our requirements into that piece of property? So I have mixed emotions about it. I know that the citizens will give me Yeah. And the largest employer for the sheriff department.

Yeah. And when you say citizens, how many citizens are you talking about? I get, I get, you know, maybe 10, 15 focal citizens.

I'd much rather have this nice looking businesses on that property than it sit there because like you said, people aren't beating our doors down wanting to put something on that piece of property. So,

We do have a Firestone down the street.

Well, it's not there anymore.

And I'm sure these gentlemen that want to open these businesses have done their homework, and they feel like the business is there. They wouldn't build a business if they didn't think they'd have customers. So if they want to make the investment.

They're making the investment. It's their money. It has nothing to do with Cali.

That's right.

And I have talked to citizens, and they'll tell me they don't they do patronize them all. Exactly.

Including the Firestone and if there's competition with the Firestone, the Goodyear and Pet Boys, that's good. That means the prices go down and the Firestone's going to be brand new.

And it kind of ups the bar that everybody wants to perform at top level because there's competition.

They're going to have a hard time beating Walmart's

But they don't do some of the... No, they don't, no. And Firestone does specialize in all the mechanical things that are very expensive when you go to the dealership. But the Firestone is affordable. And my experience with them, they're top-notch.

Well, one of the things that citizens have been requesting every time we bring up something, and we also... The demographics that we're getting are getting closer to what multi-times they've asked for is restaurants, something other than this type of business. And what they're asking for is, now, we can't tell a developer what to do. And this Phillips property has been out there for many years. things change, as the demographics change, maybe there's another use for this property. And it should be another use for this property. So I'm willing to keep all that open. And I'm willing for the Firestone to be in the area that we would allow them to be in.

City Manager, Correct me if I'm wrong. Wasn't there some effort at one time that somebody was going to open a couple of restaurants on that property? Was there a discussion on that? I heard a rumor that there was going to be. Did you hear anything on that?

Just rumors.

The rumors were further down the street where the old steak place was and the Chinese place was next. Now they're going to do, from what I've heard, a Mexican place. That's over in Parker. It is, but it's... No, but I'm saying that's what you're talking about. Yes, ma'am.

Well, they're going to have a hard time competing with Sam Marcus.

Well, I think they're going to buy it, from what I've heard.

investment on property. They're building the building. It's going to create jobs. Yeah, we've got another coffee shop. Yeah, we've got another car repair. But what are we bringing to that property in the last 10 years? Nothing.

And it is an eyesore right now.

Right.

Any other comment from up here? And I'll let the citizens speak. Okay, who wants to talk about? Anybody want to? Mr. Henning?

Don Henning, 431 Tanya Pass. Y'all voted down the variance of Greensboro. We then put up sales of automobiles there. And now you should have done that, because they had a little property there. A little property there, that's all.

We had more than 10, 15 cars there made for sale. But let this property sit for a while. We're not hurt for it.

I mean, been there for a while. I don't think you should do the bearings. Thank you.

Thank you. Anybody else? Mr. Shainer wanted to say something. I saw him first. Yeah, we'll get it.

I've got really mixed feelings about it. You make these rules, and then in certain cases, you want to bend them or break them. I mean, you either follow the rules you make, You know, the grease probe thing comes to mind. You wouldn't extend that line just a little bit so you could sell a few cars there. But now I'm hearing this. Now you're talking about breaking. You made the rules. Follow them. It's just one way or the other. But, you know, the grease pull thing really, you know, you couldn't, is that line, is it in concrete where it can't be moved? Or could it have been moved just a little bit to log grease pull to sell cars or whatever? But it's confusing, you know, watching, you know. You want to do this or you want to do that, but it don't quite fit, so you're willing to... Stretch a little here and be tight over here. So, you know, I've got much better mixed feelings about it. So, you know, are we better off with a weed patch there? Or would we be better off getting some tax money and, you know, a business in there? So, you know, I like to see businesses. I don't like to see weed patches and, you know, no tax money coming in. So you're better off with the businesses, but you maybe need to loosen up on the rules a little bit. But you know, I'm just an old guy. I get confused easily. Thank you.

Thank you, Mr. Judge. Yes, ma'am. I know you wanted to speak.

I'm Christina Melvin with ERA Neubauer. So I'm here to represent the sellers. I've heard Phillips come out of everybody's mouth, so I'm sure some of you know John W. Phillips, and unfortunately he's not with us anymore. But it is disheartening to Helma Phillips every time she goes out to Tyndall and she just sees that it's just blank there, or that maybe the food truck might be there or something like that. They were residents of the city of Callaway for over 50 years. John arrived here in 1975 out at the base. And he worked, lived, and served the community for all of those decades. And when you talk about change, we wouldn't be here today if it wasn't for Hurricane Michael. Hurricane Michael took out their personal residence, took out their office, and that's why the property's been sitting there. And if John was alive, truthfully, he probably wouldn't sell it because of the emotional aspect. He had that office there since 1984. Like I said, the emotional tie, the heart of it is there. So they're not leaving the community. They have over 10 residential rentals throughout the city of Callaway. So they are going to continue to be taxpayers. They are going to continue to own the Domino's next door and the Verizon building. They also have a couple of acres on Camellia right behind Domino's. And they would really love for y'all to be able to approve this and put something there that looks good It's going to bring jobs and people and more opportunities to Callaway. And as you know, the tax revenue and all that is just going to go up. So on behalf of the Phillipses, they respectfully ask if you would please approve this variance and get this project going so that it can improve the city of Callaway and everything for the residents and the values. Thank you. Thank you.

And just... Yes, sir. Open with everything. John Phillips built my home. I know John Phillips. He's a great guy. While he was with us.

He built over hundreds of homes. He did.

He did a good job with them. And also, Mr. Shaner, I've been consistent in my position. I've always been pro-business. So, that's all.

Mr. Vesta.

David Augusta, 6609 Cridgen Street. I'm finding myself in agreement with what Mr. Shainer said, and I'm also in agreement with what Commissioner Pelletier and Mr. Ayers have said about this. Yes, the grease coal variant should have been approved because it would have brought in some more business. I'm somebody who has occasionally done business with Firestone when my mechanic had to be shut down for the holidays or he went on vacation. I always went to a local Firestone because he recommended them. And Firestone has had some up-to-date, clean, quality waiting areas. I mean, the waiting areas alone, I mean, I love. And not to mention, their service areas are clean as well. But yes, I know some are saying, no, we don't want another coffee shop here. But a lot of times in life, there's going to be trade-offs, whether it's your personal life or a business life. And I think this is a pro-business move for the city, not just because it's creating potential jobs and also getting rid of an eyesore within our city, but to add on to what Mr. Pelletier said earlier about bringing in additional tax revenue this tax revenue is another plus for the city because who's to say how much it could help this city out if the property tax amendment gets passed by the voters in the state this november we don't you know some are concerned about the revenue loss of our city well this this could help compensate part of it i don't know how much it'll compensate but hey Penny saved is a penny earned is what I've always heard, but since pennies got done away with, we say nickel saved, nickel earned, even though there's still some pennies that exist today. But I think these variances should be approved, and with respect for Mr. Griggs and Mr. Bertsell, this is one of the rare times I have to... I disagree, but I think it's a win for the city. But again, I quote President Reagan, a 20% disagreement is not a 20% enemy. And I hope Mr. Briggs and Mr. Birdsell will see that. Thank you.

Thank you. Anyone else? Yes, ma'am.

Kathy Christodoulou, 224 Sakoshi Drive. Just as a citizen and a consumer, I would love to have a Firestone close by because I have to go all the way over to Panama City to use it, and we use it all the time. And yeah, I understand. I appreciate it. all of your positions having to make these tough decisions. And thank you for what you do. But I vote for letting them do it. Because, hey, a bird in the hand. What's going to happen in 10 years when we look back and go, oh, sure, we should have. Let's just go ahead and do it. And let me go to Firestone.

Thank you. Anybody else? Yes, ma'am.

Teresa Langston, 6031 Lane Street. I'm going to try to get through this since I've lost my base. You know, you talk about the police pro. You know, all the citizens don't want it. Citizens this, citizens that, citizens whatever. Now tonight it's, oh, who cares what the citizens want? You know, we're not going to listen to them. They only voted to put us in office to represent and for you guys to listen to them. But You know, when the human being came, they were saying the same thing about why do we have to have another coffee place? We have five coffee places within 3.8 miles, starting with fly-by to Starbucks. We're then half a mile to a mile. We have four. That's going to make five. Tire places within, what, half a mile? We already have three tire places, and now we're going to have four. The citizens keep saying what they want. Nobody seems to listen. You talk about, well, there ain't no businesses knocking down our door. What are we paying? What is it? Next door to try to bring in businesses? It's been a waste of money. We've been saying that for a couple years now. That's all I've been hearing is, why waste the money on them? Because who's out there marketing, trying to bring in different businesses into Callaway? No one, I mean, unless by chance they find a property for sale or, you know, a builder or an engineer or whatever, decides, hey, this looks, you know what I mean, this would be a good spot for that. We don't have anybody out there marketing Callaway to bring in different businesses that the citizens want. Now... I've lived here for years, 30-something years, from when I was a child. So I've seen change, and I understand change. But why do we have to have all these coffee places? Why do we have to have all these tire repair shops, gas stations? Why can't we bring in something better? I mean, that's... the job of, I guess, the city manager and whomever to try to market Callaway. But I don't think, is it not your job to kind of help promote Callaway? I do the best I can.

I don't spend all the phone calling Red Lobster and those people.

Well, thank God for that. I'm okay with not having that over here. But I'm just saying, you know, with all the coffee places, look at the human being. I drive by that place all the time. Because, you know, I'm out and about doing what I do. And there's hardly anybody ever at the human being. So what makes another coffee shop any different than what we already have? So I think we have enough coffee in entire places. And I think you should listen to the citizens. That's the job. It's not going to be 30 to 40 jobs. But that brings in, just so you know, it's going to be less than that because I heard them talking about how many jobs it's going to be. And it's definitely not going to be 30 or 40.

Your time's up. Thank you. Now, one thing I don't know, maybe you didn't hear when Commissioner Pelletier, number one, our contract with Nexite has expired. So they are no longer under contract. And city manager said at the time that Nexite was marketing the city, that property did not want to be listed. The seller did not want to list it. So that property wasn't marketed because the owner didn't want it to be.

So that's not being on the property?

No, but I mean, next slide is, they market, but sometimes you can market, but if nobody's interested, what can you do? You can't make them come.

And you don't take into account their shift work, because those businesses are open longer than 12 hours, and you're going to have to break it up. Also, we do listen to citizens.

Do you mind? We're talking.

And when you get your three minutes, please come out and talk then.

Let's not be. Let's be civil, everybody, please. Yes, sir.

Martin Vosser, 6303 Wallace Road. I am so far on the fence with this thing that I'm afraid I'm going to fall over and rip my nice shirt. I am a lifelong mechanic. To this day, I work at a tire place. I love working at that tire place. And as that lifelong mechanic I know about tires, I hate it when people come up here and try to pull the wool over your eyes or lie to us when we're sitting there. We're going to recycle our tires. You have to recycle your tires. Don't let somebody come up here and tell you that we're doing a good job because we're going to recycle our tires. Ford statue says you have to recycle your tires. So don't let somebody come here. If they didn't do their homework and come here and tell you that they're good people because they're retired, do your homework, do the math, and come here and get a good number. There's no reason why they shouldn't be able to tell you how many employers they're going to have. I get it. They don't know which business they're going to put. But it's ridiculous. Don't let people come up here and try to fool you, which is fooling us, because we're going to be the ones stuck with this. I want my tires done. I do my own tires. And if I don't do my own tires, my friends that live right next to me in Callaway, I go to their tire shop. So I'm so on the fence with this that I would make a good politician. As a person that's on the fence with this, I am a person that wants a car wash. I have wanted a car wash to be an owner of a car wash for almost my whole adult life. If you look out there and you see my car, I wash that thing like every other day. I wanted to provide that place for people. So I'm really on the fence with this. And yeah, people are going to maybe be mad about having a car wash. I'm not going to. I'm very happy with what I do right now. I'm not going to ask for y'all to let me open one. But the main thing is, I was leaning towards coming up here and saying, let them build it. And then they come up here, and they have somebody that just tries to lie to you guys about something. Well, what else are they lying about? If they're going to try to say, we're going to recycle our tires, don't let people fool you. They have to. They have to. It's ridiculous.

Well, thank you for that information. Who else wants to speak? Yes, ma'am.

Karen Custer, 216 Lanny Road Drive. I heard a lot of people say, I'd rather have something other than a coffee shop or a tire place. What would that be? I mean, what's suitable to go there that Eddie could even go out and try to get? I have no idea. Would it be a dog rooming place? Can anybody give us ideas what could go there that we could go out and look for? I mean, you have a medical place across the street. I mean, of course, we'd love to have nice restaurants, but they're not coming to Callaway. What could we have? Why not? I don't know. He's not getting it. And he doesn't like red lobster.

Why would you eat a red lobster when you live in Florida?

Well, I'm just asking, what are we waiting for? Because I don't know. If we can't think of anything that we might be able to go out and get, then approve this if you want to.

Well, definitely what the citizens have been asking for. Now, we've had a realtor, and of course the realtor is involved in selling this property to them. We've had the comments concerning the Phillips. I'm very familiar with the Phillips and John and all that, but the property is there, and actually there's property behind there that the Phillips could incorporate with this particular property for a restaurant business or something along that line. So there are other opportunities. And that's what we look for when we establish these overlays and these corridors. I have nothing but praise for the businesses they're talking about, the Firestone. I have no problem with that. It's just that this is not the area that Callaway as designated for that type of business. And we've actually had, I guess, seven people on the planning board who are all the citizens.

All the services. I'm just asking, what would you put there?

What I'll do is, I never want to interrupt you three minutes. That's the first thing. But Mr. Fry will get up and you can tell us what businesses. Did I put you on the spot?

Does anybody have an idea? Because that's what I'm asking.

He could tell us what's permitted there.

Oh, well, it's better to find us what's prohibited. If we were up to meet, we'd have a cheesecake factory put in there.

Oh, yeah, that would be great.

Obviously, restaurants. We're here tonight because specifically in that overlay district, it's prohibited to do what they're asking you to do. So there are many things that you are allowed to do. Pharmacy, it's better defined by what you're not allowed to do and then the It was a highway commercial. And you did list all the prohibited things on this sheet. So it's already right here. It's a big parcel, but it's just not quite big enough to bring in one of those big ticket items like a Cheesecake Factory. Because we need a mall first.

That ain't going to happen. The Galleria did not have it. I'm sorry. The Galleria didn't have it.

to the beach, it sure won't come to Cali right.

So there's a lot of things that we can say. And I understand. But at the end of the day, we still have income coming in. We still have a few jobs, be it 10 jobs, 20 jobs, jobs that people can go to that we're not offering right now.

Anybody else that wants to comment on this?

And I think, too, Mayor, at some point we need to have a discussion about it.

Yes.

It's been there for a long, long time, but is it serving the city of Calvary?

Yes, we need to have a workshop. Is it serving us? So maybe that's why we need a workshop and talk about do we need to make changes to the .

I agree with Mr. Shainer on that.

Maybe he's adopted way before I got here.

Yeah. Oh yeah, it's before my date. You said 2005? I mean, if you look at it, I mean, it's kind of like in a perfect world. look at that, it's like in a perfect world, and you know, if we got all our wishes, this is what we would have, but now, in today's age, it may not be realistic.

Right, exactly. So I think the issue is that we should have a discussion on the overlay district, because I think, in my mind, you know, I agree with what a lot of citizens said, I agree with what Mr. Shaner said, you know, so there's a lot of things I do agree with, but I think

No. I mean, it's a difficult decision, you know? But I still think I want to be business friendly in Calaway. And I think it's better to have something than have just that empty, not real attractive parcel. So if nobody else wants to say anything, Are we ready for a motion? I'm ready for a motion.

I am too. Motion to approve variance from the City of Callaway Code of Ordinances 535 North Dental Parkway. Second.

Okay, we've got a motion and a second. Is there any more discussion? If not, all in favor say aye. Aye. Any opposed?

No. No.

So we're passed on a 3-2 vote. I'm sure we'll hear some from you gentlemen about whatever other variances you discussed. And we will go on to our next item, item number three, additional city employee holiday. Mr. Pelletier, did you want to discuss this?

I put that on here because, as you

Anybody else? Do you know of anybody else actually?

Springfield did not. They talked about it. They just left it. That's the front end.

Bay County?

I don't know. I don't know if they even discussed it.

Can I say one thing? I wish that the governor had so much extra money to do this. I wish he would have sent it down here, but we could use it on Highway 22. I'd much rather see that. I mean, I'm sorry, but I'd rather the state employees just get one holiday than we get our road taken care of.

At the end of the day, when we talk about all of us, about all our employees, Just this year. If that's a Friday or a Monday.

Just this year, not ongoing.

Just this year only, yes.

The only concern that I had, now I'm not opposed to doing the extra day. But, and I even discussed it with city manager, would we be better to do half the employees on Thursday? So they have Thursday, Friday, Saturday, Sunday, and half on Monday. All my concern was, is that going to cause any problem for citizens if utility billing is closed two days rather than just one? Same thing with public works. Are we going to have to have somebody on call? And is that going to end up costing more money? So, you know, this is another one that I'm kind of.

I think that's a good idea. It's what city manager thinks.

City manager doesn't really think that doing a split like that would be beneficial.

It'd be rude.

Other than utility building would be the only. Yeah, that's about the only.

The only one that's going to affect it here is the fire department. They don't get to get that.

Well, but they already did. And we have, and even though it's due on the 5th, we would. 15th. Yeah, but we've already worked it out how we would have to do billing. Okay. That's a good idea.

My only other concern, and this seems like these guys always get to short, and is leisure services. Will your guys be able to take an extra day? Or you got stuff going on?

Well, we did away with the 4th of July celebration. So that they could have the day off. Right.

And I appreciate you bringing this up because I called city manager and said, hey, can we bring this? Commissioner Pelletier already beat you to it. Jumped on you, jumped ahead on you.

What's anybody else got to? I mean, we got your viewpoint. We know yours.

Well, I'm with Bob. It kind of surprises me with the Doge movement up at Tallahassee that they would even do this. But since there is the snowball is running downhill in this case. The city manager needs to split it up and maybe go to the different organizations and ask, hey, make this 50-50. I could see that.

Well, I think he prefers just one day. You said it would be better all around if we just do Monday.

Just close it for a whole day.

So if we just do Friday, Saturday, Sunday, Monday.

Friday, Monday works best. Friday, Monday.

Well, and that way everybody's been working two, four-day weeks instead of a three-day and then going back for five.

I think we've compromised. So I'm good. Friday money.

Do you have anything to say, Commissioner Greggs?

It's not in the budget. Now, you want to go ahead and pay that day. What paving are we not going to be doing because that money could be spent on the paving? I mean, this is something that the state and, like, The mayor has pointed out they got so much money at the state, but they don't have enough money to give us for the things that we need. But they got enough money to give 1,000 employees an additional day. More than that.

100,000. 100,000 employees.

That's a direct violation of the Doge principle. And that's all political.

Yes, sir. But our political, our job, as we sit here, is to form a budget, approve that budget, and approve the use of what that money is going to be spent for, in which we did. And we actually, you know, we had an opportunity. If we wanted to give the employees another holiday, we took a holiday away in order to come up with a June 10th. And that was upsetting because we gave away President's Day in order to put in June 10th. But now what I'm hearing is, oh, it's okay, we'll go ahead. And very honestly, I appreciate the employees, and every one of them knows it. And I appreciate the employees. But my job as commissioner up here is to manage the funds and approve the funds. This is not in the budget. Next year, when we do next year's budget, are we just going to say, well, maybe there's something that's going to come up. Somebody's going to need something. We're going to go ahead and give everybody another day off, whatever. And by giving the day off, other than what has already been listed in the holidays and all that, a citizen coming in to make a payment for their utilities or whatever, I mean, there's not going to be anybody there.

That's not what we discussed, Commissioner. Pardon? That's not what we discussed. The city manager was going to split it. Going to split it? Yeah. Well. So somebody's going to be there. Somebody's going to have to be.

That's kind of what we decided that splitting it wouldn't be as beneficial.

But the only way we could split it would be with utility billing. That would be effective. Right.

But I'm asking y'all, since y'all seem to be proponents of it. I'm not a proponent of it because my job here is to manage the money. We'll be talking about something else tonight. money coming from. Now, you say, well, we've got the reserve. And we do have plenty of reserve to do various things.

the payroll all we're doing is approving one extra day so that help doesn't it's not costing the citizens a dime more than what we budgeted for is that they're getting an extra day off this time only period so there's no extra money if you do your homework you're talking about budget to me you're you're talking to the wrong guy there's no extra money budget for payroll for this fiscal year. All we're doing is giving them an extra day off. It's not costing anymore.

No, because we've already budgeted for the salary for that day. Salary's there. And I did, one of my concerns was solid waste, but city manager says they work it out so that people that would have solid waste pick up on those days, they don't get picked up either the day before or the day after.

As long as we don't create overtime.

Yes.

There's no extra money, Commissioner. It's already in the budget. It's just a day off.

Very honestly, I stand corrected on that. That's OK. But generally, here again, I've come from business. When you spend money, you spend money for a purpose, manufacture something or do something. So in this case, we're spending the money. We're just not getting anything for it except appreciation to the employees. Well, appreciation, morale, et cetera, et cetera.

I can list a dozen things that this is going to do. When was the last time this commission ever did that? None. And when was the last time we saw a 250? Probably you and I will never see it again. Nobody in this room is ever going to see it again.

No, we're not going to see 500.

No, we're not going to see 500. And the governor, he paid 100,000 employees. But it's in the state budget already, that payroll is. So it's not costing anybody extra money. It's already in the budget.

No, except we could have used that money for other staff.

We could have used it for something else, yes.

That's a lot of money.

I mean, we've had sister cities.

Okay, we'll hear from the citizens who wants to comment on the extra day off for 4th of July. Yes, ma'am.

Kathy Christodoulou, 224 Sakoshi. My husband was saying, are y'all going to let us know if you're going to switch your day of pickup for the trash on the street so that we know to put the stuff out? What's your normal day?

If it's on a Monday, you'll probably have it Thursday or Friday.

Monday. Just let the public know because that would be very frustrating.

If it's on Friday, they would pick up on Thursday. If it's on Monday, they'll pick it up on Tuesday.

Tuesday.

So double pick up on a day. Yeah.

We have an extra truck now, too. But if you give the extra day, that's going to be Thursday. It could be an extra day or Monday could be an extra day. Right. So pick up on Thursday. We would pick up. We would pick up.

Just on Thursday, we'll pick up Thursday and Friday. We'll run two routes.

Yeah, just let the residents know so we know which data.

Yeah. If we approve the date, Commissioner, we're looking to give them Monday as the extra date.

Giving them Monday.

So they'll pick up Thursday's route. We'll pick up Thursday and Friday. Friday's a shorter route anyway. And then Monday's route, we will pick up on Tuesday. We'll pick up Monday and Tuesday. And if they don't finish on Tuesday, then they'll pick it up Wednesday morning. They'll finish the round and do Tuesday, Wednesday.

If we do Monday, do we just do everybody Monday? I mean, I hate to make utility billing split theirs and everybody else.

That's going to be pretty tough because we're going to have to have supervisors.

Well, utility billing won't be effective.

Until the 15th. So I doubt there will be too many people in there at the fifth of the month or sixth of the month. We just need to put it on the website. Yes, we will.

We need to get information out. We have the drop box.

Yes. We have the drop box. But you can get it out. The bill probably won't get out until the 15th. And about being closed.

We can delay that bill going out so they don't get it until 6 or 7.

Then they don't know what they owe. So they won't have the bill by the day before, maybe, if we're lucky.

Anybody else want to comment? Mr. Shainer?

Well, anyway, Ron Shaner picked 7-Eleven Kevin Circle. I get all kinds of stewed up when I hear about all these federal and state holidays. Whenever, you know, if they keep adding holidays, at some point in time, hundreds of years down the line, every day is going to be a holiday. I can't figure out how many years that's going to take. You know, but it just gripes me every time they add another holiday. On the state and the federal level, you know, another day for them to get out and do their thing. Another day, you know, no production. You know, no production, and they're getting paid for it. But, you know, I mean, that's, I always think about that point in time when nobody's going to have to do anything but get their paycheck. So, I know it's a stupid thing, but.

No, you're right.

Mr. Chainer, we do have, we do sell.

That's right.

No.

And we do celebrate 10 holidays. And so does the state. They have one personal day. But this would be our 11th day.

Go ahead, Ms. Langston.

Teresa Langston, 6031 . I mean, I don't see what the big deal of having the four-day weekend for the employees. I mean, we worried about a hardship on the citizens. Any other time you don't care about what the citizens need or want? And why are we worried about it now on this agenda item?

Thank you, Ms. Langston. Who else wants to? Mr. Augusto?

David Augustus, 6609 Britain Street. I think this is a no-brainer because our city employees deserve to have another day of rest, especially on the birthday of our country, whether this is our 250th birthday or our 300th birthday coming up. It's a day of celebration that I think they deserve to have a time off. I mean, they work hard. I mean, probably one of our best examples is Chief Joyner here and his team. But I doubt they're going to be closed down on the holidays because, you know, fireworks and the danger. I pray to God there won't be any fire so they can have a deserved rest at that fine fire station that they have. To me, they deserve it because, I've said before, our city is a microcosmic example of our nation. That's one reason I'm proudly wearing this t-shirt, acknowledging both our city and our nation. And more proof of it tonight was that fine donation we got from the LAX summer pro soccer team. Again, proving that we are the best and we should show we are the best by honoring the lifeblood of our city, our citizens, giving them a day off. And by the way, I hope that can be hung in the city hall. lobby where everybody can see it and be proud of it. Thank you.

Okay, thank you. Anybody else? Don't see anybody. So it's back to us. Would someone like to make a motion?

Motion to approve Commissioner Pelletier's application for is it Monday? Friday and Monday at all? Friday. Second.

OK, we've got a motion and a second. Is there any other discussion? No. Then all in favor say aye. Aye. Any opposed?

No.

OK, motion carries. May I take a moment?

Sure. You go right ahead. Leave your microphone on the desk. I said leave the microphone on the desk. I just heard the story. I wasn't here when it happened. Yes, it happened.

We did this clip on microphones. And the former commissioner didn't think about it.

Or mention what ward. I mean, Ward 1. No, no. Ward 1.

Well, he took it up with them. And I don't think he realized, because when he came out, everybody laughed. And he didn't know what we were laughing at. Well. I can go ahead and at least introduce this next item. There won't be any explanation, much I would hope, until he gets back. So we'll go on to agenda item number four, Cherry Street Reconstruction and Drainage, DRMP, CEI, fee amendment number one. And city manager is going to have this item, explain this item.

I'm thinking about going to the bathroom. I'm thinking I'll go to another one.

OK, he's back, so go ahead. Thank you. OK, do you want to go ahead and address this?

They do the CEI for the Cherry Street project. And of course, due to the delays in the project, basically with utility conflicts and the utility conflict management and all the additional engineering that they have to review, the CEIs required by the state have been depleted. And so this represents estimates for an additional 12 month extension of the CEI services. It is a time and materials contract extension, and it will only be billed as such. And should the project extend, they may be back if we run out of CEI funds for this. I do have Eddie Lewis, who is with the DRMP, who can answer questions about that. CEI is required by the state. We have to have that. And I will honestly tell you, there's a lot of projects when I go, I don't need a CEI. This project, by far. Even if it is a requirement, they have been very comfortable with us in helping us mitigate the utility conflicts. They actually did the utility conflict management in the beginning that the state threw on us at the last minute. And we did get that done at a very reduced price. Eddie, do you want to add anything?

I don't have much to add. Just any questions I can try to answer.

Anybody have questions?

This is after the fact. It's already happened, right? How do you know that we're going to expend that much money in the next 12 months? This is just a part of money we're giving you?

It's an additional fee for the continuing services. For work that's already been done? Right.

No, not work that's been done. No, no, no. We already had them under contract. Right. I understand that. And it's for time and materials. And so you've got like two senior managers.

We've got a senior project engineer, a project administrator, and an inspector.

I'm just trying to figure out where you came up with the $330,000 and so forth.

Yeah, did they send in anything for the agenda? It's got the breakout right here as far as estimated hours and all.

Yeah, they go through and they do an estimate on 12 months, how much. It may or may not happen. They will only bill for time and materials. Right. That's the only reason why we're asking the question today.

It's not done yet, and they'll bill us for what they do. It may not be that much.

And that's going to come out of infrastructure? Yeah. Yes, sir.

Anybody else have questions?

Do we have to do the full year? Can we do it quarterly, or should we do the full year? Might as well do the full year.

Yeah.

We're going to have another decision.

We know we're a year out.

Yeah, I believe this has got a year maybe plus. I know. To finish this project, yes.

Well, and if it gets done before the year's up, then they won't.

That would be great.

Yeah. It's not like we'll say, well, we improved it for a year, so they're going to keep on working. No, it's done.

Exactly.

We have friends.

A little bit. So if we negated even doing this, any state grants that are tied to this are no longer available to us.

Yes, this is going to get paid, like Eddie said, from the half cent sales tax.

Anybody else up here? No. Thank you.

Anyone in the audience have any comment on this item?

Yes, ma'am.

I just want to make sure I'm understanding correctly. We're just not donating out this money to them. It's going to be billed as they use it. And how often do they bill us? Is it going to be monthly? Monthly.

We get billed monthly, yes.

And those will be available to whomever, the citizens, if they want to see them? Yes. And are they detailed, or do they just give you hours? Do they say what they've done?

They have details with progress notes that are attached to all of them that shows what happened in that month. I mean, we know where you see the full one. So the one means we have somebody that's on site every day, eight hours a day, that works the full entire time. We have to have an inspector on site. All work hours. Isn't that true, Eddie? I don't want to say something that's not right. So we have an inspector that's there every day. And then you have senior inspectors, and that's why they're billed at a lower rate. But they're either used or they're not used. So the bills fluctuate.

Okay. I was just wondering how they bill it. You said they're going to bill it monthly?

Yes, we get billed monthly.

Okay. All right. Thank you. Thank you.

We had inspectors at Bridge Site every day, too.

Yeah. He's got to be there. That's not always something for him to do, but he's got to be there to watch what's going on. Did anybody else want to comment on this item? Not seeing anybody. It's back to us. If someone would like to make a motion.

I'll motion to approve the Cherry Street reconstruction of drainage DRMP CEI fee amendment number one.

Do we have a second?

Second.

Okay, so we've got a motion and a second. Is there any other discussion? If not, all in favor say aye. Aye. Any opposed? Okay, motion carried. We will go on to item number five. Hugh Thomas Panhandle Engineering Change Order number one, no cost.

Even though this is an increase in the engineering fees, This CDBG project experienced many county utility conflicts. These are all the issues, Commissioner, that happened out on Highway 22 where we had to go out and do a lot of work. And so it required additional engineering to resolve the issues. The engineer requested additional funds to cover the costs associated with both the engineering and the CEI. State funds allowed for the project exceeded the construction and engineering bid cost And a request was made to the state to expend a portion of the additional engineering cost. Final construction cost came in at $20,000 under budget, and the additional funds for the engineering were approved. Grant management agrees with the request. While this change order is a cost increase, it is a no cost to the city, and state funds will cover it. The remaining funds from the project will be cost shifted into the Sandy Creek sewer project. So that particular CDBG deposit If you remember, it started off as Sandy Creek. The state came in. They had additional funds. They added Hugh Thomas into that for another $2.6 million. So when we put all the bids in, basically we came in at the total bid cost. I want to make sure I get this right. Overall, we had $2.68 million. But the construction came in well under. And the engineering was under. So we signed a contract for not to exceed amounts for both of those contracts. But the money still stays with the state until the project closes out. So we still had the additional funds sitting there. So the easiest way to do it is you can't cost shift from engineering and CEI to construction because those are two separate contracts. So the state approved us expending the additional funds that they had in their budget. That's why it's a no cost to us. But it is a cost increase to the engineering contract. So we're asking for permission to increase their engineering cost, which the state will cover. And we did come in $20,000 under budget on construction. And then the additional funds that are left, which I think is... Another $60,000. All of that money that's extra will cost shift over into the Sandy Creek project for construction.

It's like $32,000.

It's a lot to comprehend. We have to.

That's why we have a grant manager on this one. Anybody have any questions for city manager on this? You explained it pretty well. You did.

Now, I did sign off on the change order for the reduction because it was a reduction of funds, so I changed off on it.

Yeah, we don't mind if you sign off on the reduction.

I don't know if I put it in there. Did we put it in there, Ashley? No, we didn't.

Did anybody in the audience want to comment on this no-cost change order? I don't see anybody.

And I'll go ahead and get something off my list and say that they're supposed to be starting on that fence any day. We're waiting on them to show up.

Okay.

Oh, I didn't have it on my list.

We talked about it. Yeah, we talked about it.

I thought I'd put it on there.

Nobody in the audience had anything to say on this, so would someone like to make a motion?

Motion, Hugh Thomas, Panhandle Engineering Change, order number one, no call. Second.

Okay, we've got a motion and a second. Is there any further discussion? If not, all in favor say aye. Aye. Any opposed? Motion carried. And we will go on to our last item, number six, Civic Plus Recreational Management Software, City Manager.

Tim and Caleb have been dealing with trying to manage our facilities. And when we say facilities, we're not just talking about building rental. But this also is everything from the volleyball court to the basketball court to the tennis courts to the pavilions and everything else when people want to reserve these things. They're just, it's a very hassle right now on being able to try to track and manage all of these things, especially we have some issues with how things are being paid and the deposits and how we run all that. So Leisure Services needs software to track, schedule, and pay for facility rentals to include pavilions, courts, buildings, et cetera. Our current website provider, Civic Plus, has a module that will integrate into our website to provide this for our residents. It will also provide payment portals. This will reduce staff time and potential conflict and errors while giving the residents a smooth and easy way to book and pay for facilities online. The initial term and set up are $10,088 with a second year fee of $7,500. And the contract states that they can only go up no more than 5%. And I think that's based on CPI, right, Tim? Yeah, something like that. And, Tim, I'm going to let you get up and explain a little bit about how staff time works on this and how. And you all have the slides in there that talks about how that I didn't. Sorry, I didn't prepare to put them on the screen. So is that 5% the $7,000? Only the $7,000? Okay. It's basically $3,000 set up is what it is. To get it in there. And then once it's in there, Tim will be able to manage everything. Looks about like.

So the annual. Is included in the 10. Yes. That's where the 10 comes from.

That's where the 10 comes from.

The annual fee is 7,500? The annual fee is 7,500, yes. Plus 5%. Pardon? Plus 5% after next year.

Well, up to 5%.

Well, after next year.

Yes.

Yeah, I'll go ahead and fill you in a little bit. We kind of went down a rabbit hole to get here. But one of the biggest things that has been coming up over the weekends lately is sand volleyball, basketball, tennis, pickleball courts, and people not being able to get on or being there and waiting. for over an hour, two hours. And they're texting me pictures over the weekend. And they're like, we've got to do something about this. And so we have ways worked out that we're renting out our buildings and our pavilions, which we're up to 11 pavilions now that we rent out. But anyway, so we looked at a lot of different solutions. There's different apps that we can get to use, like the Pickle courts and the tennis court and sand volleyball and stuff. But then we started looking at a lot of the different things we do. We've improved some of our processes. We're using the Adobe. signed paperwork, and we're emailing it back and forth to people. But we would cut out a whole lot of steps if we did this through our website. And there's other things that are coming up down the road that were not there yet. But for ADA compliance, this would bring us next two years on ADA compliance and included in this from Civic Plus because they are our website people there'd be a discount on when the city has to update the rest of the website because we're going ahead and putting this ADA module as part of the module that we're getting and you know so we'll be able to People will be able to go on, and all the calendars will be online for every building, for 18 different sports fields, just all the different things that we rent out. And we're looking at things with the basketball and tennis courts. We don't have a fee attached to those. We would attach a small fee, whether it's $5 an hour or something like that just to keep people from booking up time when they're not serious about it. That was one of the things we ran into years ago when community center was free at one point when I first started working here. And we would have people that would reserve the building and you go by there all day long and nobody's there. So that was part of the thought process is we'll add a small fee to to booking some of these things that we don't usually book that are first come, first serve. But that will solve a problem. Like I said, a lot of people end up with my phone number, and I get texts and pictures and all kinds of things throughout the weekend.

What's the cost for the website? You said there's going to be a discount. What do we pay for the website now? Tim, that's actually a question.

I would have to look at that.

But I know the number they threw out was it would save the city about $2,000 towards upgrading.

But we don't have a number. I don't know why you can't give us a number this evening.

Why don't we table it until next time? What number are you asking about?

We can't discuss it anymore. Stop discussing. It's tabled.

You don't have to email me what you want. I'll send you an email. I've got quite a few questions. I'll send you an email.

Send him an email, and that way we can discuss it and vote on it at the next meeting.

That brings us up to commission and staff comments.

I had just a few things. It's been a busy couple of weeks. Colonel Burghol is now gone from Tyndall. He's on his way to Korea, in fact. But there have been several events regarding his farewell. I presented a certificate of appreciation to him for what Tyndall has done to help our community. And then he also, there was this change of command, a reception for the new Colonel , who is now the commander of the 325th Fighter Group. We had another house dedication at the Habitat Village last Thursday. There was another one this Thursday at 11 o'clock. City Manager and I were at the one last Thursday, but it is 11 o'clock this Thursday. This is the second Bill Cramer house that's going to be dedicated. The one that we did last week was the credit union, the seven credit unions that came together. So the young lady and her son have moved into that house. There'll be another family moving in this week or next week. No, this week. Okay, the fishing rodeo was great. I know the three of us that will work in the registration table, it looked like we registered about 175 kids. Did you have a final count?

It was 179.

Well, we were pretty close, but it was a good turnout. I do want to say, because I've worked that registration table for many years, but it did, the preregistration really did help. It made things go a lot smoother. So hopefully next year we can get even more people to preregister, because it went smoother for them and for us. But it was great. People were excited. We had a good turnout. People enjoyed themselves. And I tell you, I'm impressed with those trophies that we give away. They are nice trophies. And then the last thing, a couple of us met today, city manager and Adam and I met with Dan to talk about the impacts that the upcoming legislation could have on our budget, you know, the property tax issues, just to get the impacts of what that could do to Calaway's revenues. City Manager does have, I believe you have copies of the information that was provided by Mr. Sal that he can give to y'all that you can look at. Sure. So, sorry.

Sure. Do you want me to hand them in? Well, I mean, you can just pass them.

I don't know how many. Do you have any extra or just enough for me?

No, I think I've got two.

Well, I know in case anybody in the audience wanted to. I don't need one. I brought one. Remember, I set up the meeting.

And if anybody's interested, what we're looking at is... The first year, where they're talking about the $150,000 exemption, the city would lose approximately $606,000 in revenue. In year two, when it goes up to $250,000, we would lose an additional $256,000. So over a two-year period, we would then be sitting at about $863,000 impact to the budget. What they couldn't tell us was how the five-year plan where if you've been a resident for five years after that, they don't have a plan for that yet at the property appraiser. They're trying to work through that. But these are numbers without the five-year.

There are going to be a lot of questions about that, because it's going to be, will there be any kind of military exemption? The military would not have to wait the five years. Just like if there's a resident from someplace else in Florida, They would probably not have to wait the five years. So there's going to be a lot of confusion about that five year.

And that will all be determined.

Yes, at a later date.

But right now the maximum impact that we'd be looking at in the first year would be $606,000. Based on today's numbers. Based on today's numbers.

That could change.

And then in year two it would be an additional $256,000 on top of that. So that basically in year two it would be an $863,000 hit to the budget. So this is just something to think about for budget time when it comes up. We'll be looking at plug-in numbers. Not so much. And this is not for next year's budget. Next year's budget will not be affected. We will go through a normal budget season this year. But we do need to be looking at it for the future and how we handle it. So I just wanted to make sure you all had the preliminary numbers so you all can have something to look at. The next meeting, we will set our budget. Workshops.

That was all I had. So we'll start with Commissioner Boat. So do you have anything for the group?

I also got to go to the fishing rodeo. It was a good time. My seven-year-old absolutely loved it, even though she didn't catch anything.

Are you sure she loved it? Because she didn't look good.

She has her moments. We were fishing that night, too. I did not see you fishing a lot. I saw her under the pavilion quite a bit.

Yeah. Actually, did you? A little bit, she did. I got a question for you there, Mr. Cook. tomorrow. Yes, our last meeting they were supposed to start.

They're coming in from South Florida to do it. They have an independent contractor that works for their company and he's coming in to do it.

So not a firm timeline on it. Okay, nothing else.

Okay, Commissioner Briggs.

Just one thing, and that's Tim complimenting the fishing rodeo. Once again, we've been doing this for 23 years, and Leisure Services is doing a heck of a job. Of course, the fire department's showing up with a couple of trucks and doing some... exhibitions, et cetera. But nothing but accolades for the Leisure Services Department. And this is probably my last one, at least as a commissioner. But I've been to probably over 20 of that rodeo. And it's, once again, I'm a broken record when it's complimenting leisure services.

Is that it?

That's it. And that pavilion helped out. Yes. Oh, yeah.

People loved that. That was great. Commissioner Pelletier.

Just a few items. City Manager, can you update us on Sakoshi Drive?

Yes, I have it in my list.

When you get to your point. Also, J.S. Cruz.

Yes, sir.

And... All these water leaks that are being created, and I asked you the question, I don't think I ever got an answer by contractors. Are we billing them for this, or is this heating up the cost?

No, we bill them.

Can I see it?

That big one on, they're pulling the bills together right now. Okay, can I see the thing on it?

You know, we billed that gas station on a $98,000, $10,000, and we never got a penny back. see money coming in. So I'd like to see the receipt of that when it comes in, please. Oh, the receipt. OK. On Habitat, are you sending emails to the commission? Am I the only one that doesn't know what's going on?

I am not quite sure what happened on that particular one. I got a phone call that said there's a Habitat dedication.

Yeah, I got an email.

The mayor got an email from Habitat. I'll double check all of it.

Yeah, I get from Habitat. And then I saw Angel at some place, and she asked me if I was going to be there.

I think there was a glitch in their communication on that one because I got a phone call that said, are you going to be at Habitat? And I'm like, yeah, and... So I ran out there.

I used to get the emails. I don't get it anymore. The only reason I know about this was on the news afterwards.

Thursday at 11.

I'll send them a reminder. And I'll send them everybody's email to make sure that everyone's on the list.

And last thing is, have we done anything with planning for Veterans Day or are we just going to scratch that?

It's on the list. It's on the list, too. We were going to discuss that. We can go ahead and talk about the parade ride if you want to. So I met with a contractor, and fortunately the CEI was involved in this meeting. And they feel very confident they're going to have that section of road done to the extent, what did he say, 80%?

Yeah, I think. to put you on the spot yeah well i believe what the contractor's intent is is to have the first structural or the structural lift of asphalt on uh before that time frame that's his goal anyway from birth there all the way down to uh veterans park

Jan's where we stopped right now.

South Jan, that's right.

That doesn't do the parade any good.

It's only Bertha to Jan. Well, the parade can continue. That's right. We would just line up either down Bertha or down Bula. We could do the lineups on either one of those roads.

But you expect the painting to be done?

The first lift, which would be an inch and a half. I mean, it'll still look like it. We're going to put another one over top of it. So they're going to work diligently because they want to try to meet this timeline. Me and Tim discussed it. Tim, what did you say, August?

Yes, we can make a firm decision first week in August.

So our goal was let's give them a little bit more time to see how far they can get to make sure we don't run into any more issues. And then if they can pull it off, we're going to go ahead and plan to have the parade. But if by August 1st we can't pull a firm date, we're going to pull it and reevaluate and we'll do something about it. Everybody's okay with that.

Is that everything on your list because he's going to be okay? Commissioner Ayers?

Yes, ma'am. I met with the city manager the last couple weeks, often each once a week. And we did visit the Habitat for Humanity, our housing units out there. They've got four completed, and we've got a fifth one almost done. And it's beautiful. All the homes look great. The layouts are great. I think we've got about eight more to go.

There's going to be 15 total. There'll be 15 total.

15 total. So we have 10 more to go. I'm so proud of Callaway for doing that and actually getting those homes in. You guys would be real proud of if you go out there. It's all Comet Drive. Went to the fishing rodeo, fire department, great job. Leads of services, fantastic. It was the first time I've ever gone to one of these. And I really enjoyed it. It was definitely hot. And I'm glad you guys had that bouvet in there. So it really came in handy. We also looked at some of the citizens' complaints. We looked at Michael Drive. We looked at Shikoshi's ditch. Impressive. So it is deep. It is dangerous. So we did drive by 535 Tindall Parkway, John Phillipsville property. And that's all I have.

Okay. Do you have anything for us tonight? You did go to the conference? I did, yes. Got a lot of knowledge? Yes.

Perfect. She brought back some good stuff.

She was showing me a little bit of what she did.

She brought back some good stuff.

Perfect. Nothing? Well, that gets us to you.

I received an email from Jeff Carter on the Beacon Point situation. He said, after sending the demand, it took some time to get it in the right hands, ultimately to the entity's new counsel that they have representing them, which is Scott Remington. And they've had phone conversations set for Thursday morning to discuss whether resolution can be reached or whether the suit will be filed. And he will update. update Kevin. I can't say nothing because it's a conflict. Sandy Creek is still an environmental big surprise and we thought we were just about to get the spillway environmental approved and they sent through another set of RFIs last week so I don't think it's going to take long for us to get the spillway clearance. We are putting together packages for the resiliency money for grant opportunities. There's also a second little pool of money that I'm not going to say outright because I don't want other cities to know, but we're going after a bunch of money in it right now. Hopefully, we'll have some additional grant opportunities that are going to come up. The grants are drying up people. I mean, right now, I can't get a grant that's not a 50-50 match.

It's because you're spending all their money on extra holidays.

Extra holidays. It was already budgeted. Yes. Their personnel. They're just telling people they don't have to come in.

Yeah, okay.

Yeah, that's it. List stations, we have started our final list station has started. It's the one at the end of Kimball. That's the one they're going to be raising up. And that'll be five of them that we will have completed. And these are all part of the master water and sewer study that we did. And we'll continue on down that list. And that's what we're actually going for mostly right now. I would love to say there's paving grants out there, but that is, there's no such, the word paving and grant just does not they don't go together it's almost like i'm testing it everybody so we should be under under time on the lift stations when it gets done um sakoshi ditch i talked with joel at the county that we do not have access no matter how we look at it bigger than we do not have the machine being Callaway. Joel's got a spider. The county has offered it up. I've sent him maps and he has pushed it down to Keith Bryant and Keith Bryant is supposed to be getting it on the schedule as soon as possible. And basically the county has agreed to come in and assist us with this ditch and maintenance of it. So they'll enter probably off Lois and work their way down from there where we have access at.

We may have to clear some of the property on Lois for them to get in on.

There might be a little bit, but we can get them access to it without a problem. And they can access from another piece of property, too, that's down there at the end of the fire station. Chief, what street is that? No, not the fire station. It's the one before. What's the road? Is that Walker? Yeah, it's Walker. Walker, yeah. So we might be able to access off Walker. Well, they can only clean the ditch. So there is no room to clear paths or anything like that. And the ditch is too deep for us to even get any of our machinery in. We went down and looked at it. We do not have, we can't dip that far down in and be able to clean adequately. So they're going to just start in and go down and they're just going to clean it all the way up. It's vegetation is what it is. And we'll go through and see what they can, we'll see what they can do. I'm sure they probably went out and looked at it and went, what did you do, Joel? But I'll be checking back with Keith. We played a little phone tag today. And so we'll see. He's committed to go out there and run that spider down it. And that's going to be our best bet overall. And the county did offer that it was just going to be in-kind. They work real well with us. Cherry Street's moving right along. We got that intersection at Comet fixed, finished up. Comet's finished, right? Yes. We got all those structures relocated and shifted.

It's not finished, but all the structures are in, and it's back traversable. So, yes, that was a major accomplishment right there.

So now we're looking at hopefully – smooth on and go down.

It's just been running pretty well right now. They're getting sticks in the ground. I don't want to jinx it, but it's been going pretty good. Yeah.

And that's what we were hoping for. We knew these two places there between the houses where the roadbed was bad. Roadbed's looking good, though.

Yes, yes.

Compaction's all passing, so as we continue to move down. That's right. And so we're going to try to push all the way on down to... to Bertha. And they're also forming up in that one area. They got the carbon gutters already in. And so they're pushing. We'll see how it goes.

Are we ever going to see a schedule? I've been asking for two and a half months.

Just confirm that I'm always going, where's my schedule? He was supposed to have sent me a schedule.

I knew I was going to do it. What's happening with Star in the county?

The last I heard, the county had sent out more RFIs. Right, RFIs. If I remember correctly, the concern is downstream, the county has a 42-inch pot, and we're ending with two 30-inches. That ain't going to work? Yeah, I think the structure that's there is a bubbler, and I don't know if the designer is trying to convince that bubbler will work. I guess retard enough of the flow that that 42-inch pipe can handle the outfall. But that's the last I heard it was at from the designer. How about the closure? They had issues with closing that road. That's the reason. Okay. That was the...

They're not... I guess sold on the idea of the design. Because this is an issue with design. It's going to be more than one or two days. Yes.

They said that the length of the closure. Yeah, they said four days. And there's no way four days is going to happen.

There's no possible way that we can get that accomplished in a few days. But that's all I know of where it's at at this point. It's in the designer's court right there at the moment.

So we're going to have a change order?

I don't think so.

I don't know how you're going to reduce from what we're doing down to that.

We can't reduce our size. I know. That's what I'm saying. And so I... So the interesting advice. You want to explain what a bubbler is?

It's all the piles converge into a structure that has, that's fairly deep and then the water has to rise. You'll have to back up, rise the level in the structure and then it just bubbles out the top. Once it gets to enough pressure from before it to push that water that high. So it will, in the pipes that we have, they're gonna hold a certain amount of water. It's kind of just like staging. It's like a retention.

Right. So that's Cherry Street. Thank you Eddie, I appreciate it. Just making sure you didn't want to explain anything else. So I met with our turnkey pavers, took them to all of our sites, looked at everything, and the J.H. Cruz issue is becoming a little bit more of an issue than we thought. They looked at it, and we're going to pull a core sample on it. because it looks like the base underneath it, it's non-existent. I'm not surprised. If we do that, then we're going to have to excavate that 6,000 square foot area, at which point then we would have to come back and put probably crushed concrete in it to re-secure the base and then overlay it, and he's getting me a price on that right now.

I would think the base on

It's just that's where all the water goes. That's what it is. It's low, and the base has failed. So he's supposed to have me a quote this week to see what it's going to take. And last but not least, I just threw this one on there because a lot of people for some reason are saying Nexite didn't do anything for us. So I'm going to kind of set the record straight. Our Aldi's came out of Nexite. The Whataburger came out of next site. The New Hotel down by McDonald's came out of next site. That North Hotel, that Hampton that's all the way up on the north end that never would build, they went out and found a developer and then presented it to the Hampton Inn that they had somebody that would buy it and would go ahead and start construction. And that pushed them over the edge so that they're now under construction. The rib crib came from them. Slim chickens came through them. And the big development there behind Walmart that the Klotz group had developed but then they pulled out because of the financial issues, that all came through next site. Those are just the ones that I can think of right off the hand of the ones that they were very instrumental in bringing. And then some of the other ones they did help us out with. And they were helping us fill Beacon Point at the time when we thought we were going to be ready. they were talking to some big boxes for us. There's not going to be a big box in there now. That end parcel is now going to be split up into four or five different individual smaller businesses. But those are the main ones that NextSite actually did bring in. And they were very instrumental in helping me with a couple of other large developments. only had one year that we paid them full contracts. Remember the first two or three years the chamber paid our portion for the first two to three. Well it was going to be one or two years and then because of Hurricane Michael they went ahead and picked up this is this Bay County Chamber of Commerce paid for an economic developer to work for us. We were one of the and you can ask next site. We're one of the few communities that actually utilized them very heavily. A lot of people didn't and there was a lot of But, you know, they had, I know for a fact they had two or three big boxes that was looking at over in Parker, but Parker wasn't participating. So, you know, they wasn't going to riff in a property that they were going to wait for. That died. Yeah. And so I think we only paid one, maybe two years of full price, which was like $6,000, $7,000 is what we paid them. But they do still have all of our data and everything that I have access to. And I just tell them at this point right now, we're not in a position. We're really running out of properties. We've got a couple that we can deal with. We do have Gulf Coast Parkway coming up, but St. Joe owns all that. So they're going to have to make decisions on that. And then I would think that once 22 gets widened, it might be worth a look at them to see. Yeah, some of it is, some of it isn't. But we would advocate for them to annex in. But yeah, I mean, there's a long story behind the Aldi's if anybody wants to hear about it. But we had a handshake agreement with Aldi's that they were going to put the first store in Callaway. The problem is there were five different parcel property owners that they were purchasing by proxy, meaning Aldi's wasn't going up saying, hey, we're going to put an Aldi's in. So they were trying to secure the property In the meantime, their second site that they were looking at was in Lynnhaven. But that was site ready. And they actually did come to us and said, we agreed we'd put the first one there, but we have a parcel ready. And I said, go build it. It's not going to affect us. So the one in Lynnhaven actually got built. But it was respectful that they came to us and said, hey, we promised we'd give you the first one since you worked with us. That's all I got unless I missed anything.

Okay.

We will read the announcements. Okay, so now we have to make an adjustment here. It says July 3rd, all city offices will be closed. Now it will be the 3rd and the 6th. So the 3rd and the 6th city offices will be closed. Does it look like we'll have a planning board meeting on July 7th? Probably not. OK, probably not. And then our next commission meeting will be July 14th right here. I can't think of anything else that would be happening in these two weeks.

First Friday's going to be on the 10th.

On the 10th, yes. Anybody else think of anything? I think that's all I'm aware of. So we'll go on to public participation. So who wants to speak about something? Yes, ma'am.

Kathy Christodoulou, 224 Sekoshi Drive. I just have a couple of questions for clarification about the ditch cleaning. What is the timeline? How soon is that going to be starting?

I don't know. I asked Joel. I told him we really needed it expedited. And, of course, Commissioner Robert Carroll, County Commissioner, he's involved too, and I've been talking with him about helping me hurry it up. So honestly what I'm waiting on now is I'm waiting for Keith Bryant, who is the assistant county manager, which is going to be handling the scheduling. I'm waiting on him to let me know when they might be able to get it on their schedule.

Okay, and then is this going to be an annual thing where it's going to be maintained or are we going to have to come back every five years and beg for help?

I have asked him to put it on the schedule permanently. Now, I don't know what that means. I don't know if that's two times a year, one time a year, but I will find out what that is. Okay. Because if you ask us, we run our schedule once a month, but I don't know how the county runs theirs. It's a lot bigger. Yeah. I don't know if they do twice a year or... Twice a year would be great. Yeah. I would hope it would be twice a year.

That's a decade. Okay.

You're going to love seeing that machine. That thing is...

wild yeah six legs i'm really interested to see that okay and then yeah the annual thing or that would be really good because the hurricane season is here so if we get a heavy rain event we got to worry about the backup so the sooner that can start but but thank you for that yeah and thank you we'll get it who else wants to speak mr shaner

7-11 Kevin Circle. You mentioned the property tax thing. I, for one, don't like my home being on the easy fruit farm to pick on. We've got 15 different people that can make bad decisions. You seem to do a pretty fair job. Well, Calaway end of it. it's not what scares me it's the other two the county and the school and they're all tied to my home you know there's 15 people that can make bad decisions there you know five then we got the county there five and then the school board there five they can all make stupid decisions and you know my home's on the hook for it or, you know, the home is. I don't want no tax connected to my home, none. There's a different way of doing it. You know, you start down the street, if it's closed off, you go a different way. And if that's closed off, you go a different way. And the same with these taxes. There are different ways of getting them besides, you know, putting people's homes on the line for it. And that's just, you know, that's the way I look at it. I mean, it's just, I got 15 people deciding whether I'm staying in my home or not or whether I got to find a refrigerator box to live in. So, anyway, I was there, went on here tonight. You make decisions. But if the carrot gets big enough, you grab it. That's what happened here tonight. You got rules. You make rules and all these regulations. But when the carrot gets big enough, you go for it. What you decided, you know, prior don't count. So, you know, it's interesting. Thank you.

Thank you, Mr. Shainer. Who else wants to speak? Yes, ma'am.

Karen Custer, 216 Lanny Road Drive. Mayor Henderson, people have asked me why I haven't attended some of the commission meetings lately. I was a trustee of VFW post 8205 until about two weeks ago in their meeting, so the second Tuesday. And I was also on the board of directors of Kiwanis Club, and they met on the 4th. Tuesday and so that's why I haven't been here for a while, but that's all over with now so I can start coming back to Commission meetings and I've also attended very few events since I was in the hospital in May so you may not see me at fishing radios and things but Eventually, I'll be I'll be back to being okay. I was unable to walk ten feet and talk at the same time Which is usually a joke But I really couldn't. So anyway, we're getting better. A different subject. On June 19, I published a Facebook post on the Beacon of Bay County about flock cameras. So far, I've had 2,727 views. And I just emailed this to you, so you'll have to take a bunch of notes. There are a lot of comments, and there's a tremendous amount of interest in flock cameras around the country, especially in having them removed. And so as of a few hours ago, 890 people signed the Change.org petition to remove the flock cameras from Bay County. And so there's a lot of noise that's starting. It's going to be a... something on Saturday, a protest, and all that stuff. It has nothing to do with me. I'm just mentioning it. But Mayor Henderson, please be so kind as to tell us, who authorized the lease and installation of the flock cameras that are in Calloway? Did you know about or approve the installation before it was done? Did the city manager know and approve the installation before it was done? Did the Calway Commission approve installation of these cameras? If none of you approved them, how did we get them? How many were leased and installed? When were they leased and installed? What was the cost to lease and install? Who selected the locations? Who installed them? And what's the source of funds for the lease and installation? And what's the cost of the annual subscription cost? And then where do the funds come from to pay all that next year? But most important, how soon can we get rid of them because of protesters starting? The last comment, Flock has plans to add the capability of live feed and 15-second videos when you pull up to a camera. That's kind of creepy to me. It's kind of like searching your car without probable cause. Why don't you take the video?

Okay. It's okay. So anyway. May I ask a question? Do you have answers to those questions? I got a lot of answers. Can I ask a question real quick?

What is the flaw, Cameron?

I thought it was that read like.

I'll do my best to answer most of these questions. The sheriff's department, they pay for it. They do the installation. They do everything. It's in the public right of way. And so the legality behind it, I don't know. They're our sheriff's office. But there was never an agreement signed with the city for anything that had to do with the multiple flock cameras that were around. And so expense-wise, there's no expense to us.

You'd have to check the Bay County and the Sheriff's Office. Yeah, it's all coming through the Bay County Sheriff's Office. I know they're expensive.

They cost $2,500 a month. Is there more to expense than all of them? The reason that I know that is because the city of Callaway actually has one. We did, and it was, I think, 22, 2,500. We had such a horrible outbreak of people that were dumping. We were attempting to use trail cams, and the trail cams just wasn't working. We couldn't get good, clear enough videos and stuff like that. So we actually did use a fly camera. We put it in different locations where we had illegal dumping. They proved not to be as effective as we thought it was. We don't have the contract anymore. In fact, they sent a renewal, and I sent one. There's one sitting right now outside of City Hall. So when people drive out, basically it'll zoom in and give you a picture of the license plate. There's no video or anything like that. It belongs to, well, we had a lease agreement on it, yes. We were trying to attempt to see if we could catch some of the illegal dumping that was going on, which, I mean, that is rampant around here. And so, but, you know, we successfully got some, but none of it ever led to anything that we could We prosecute over it.

Is that actually a flock camera or just a camera for surveillance?

No, it's a flock camera. It's on the flock camera.

Okay.

You can go in and check. If we have some illegal dumping, we'd go out and check it. But it was not as effective as what we thought it would be, so we terminated the contract. They haven't picked it up yet. And it's sitting actually outside of City Hall, and I believe the battery's dead on it. They wanted to... We could have upgraded and got one that had a solar panel. That just draws way too much attention to what we were doing. So we were using it off battery power, and we'd have to go out and pull a battery and stick a new one on it. They have little batteries that come with it, but it's... That was just strictly... That's what we were utilizing it for.

And it's going to go away.

Yeah.

As soon as they pick it up.

Yeah, it's... But as far as all the cameras and the locations, all that was basically determined by the sheriff's office. We didn't, I don't think we were even notified where they were going to go. There was really never any notification. There's only one in Calloway.

No. No? Well, one that I knew of. Is it for traffic control? No, it doesn't give speed.

So I'll be more than happy to answer you. If there's something more specific that I can answer, I'll do the best I can. But it doesn't affect our budget. We didn't have any say-so in what the Sheriff's Office did with their cameras.

Yes, sir.

Martin Bossler, 6303 Walls Road. To answer the question of what the flock camera cost is, I know that cost. I can tell you what that cost is. That's our freedom. Get those things out, please. My license plate number is 9101. You already know. I'm sorry.

I edited that part. I'm sorry.

They are a sacrifice of our freedoms. I've had very bad things happen to me. Very bad things happen to my family members. And I would not trade our freedoms to have that camera find that person who did that. Not at all. Never.

Would somebody else like to comment on anything? Yes, sir.

David Augusta, 6609 Ferdinand Street. Madam Mayor, I'd like to take this time to recognize Commissioner Riggs, as he alluded to earlier, even though he didn't say the exact words about his final time at a fishing rodeo. He's going to be moving on after November. I'd like to take this time to recognize him. The audience here, those watching live, and those that will watch the city video later on at their own time, saw that he and I have had our disagreements. Tonight we disagreed on two different things. But at the same time, it doesn't undo, in my view, the overall good he has done for our city and the eight plus years he has served as commissioner. I mean, I've had the honor of meeting Mrs. Griggs when they come in and shop where I work at. And when I talk with him, you know, he never brings up city business, but sometimes I will. I'll bring it up to him since he's a commissioner and I'm a citizen. And he's always been kind enough to listen to me. And if he's ever disagreed with me, he's never told me that personally, and he's never said it here. But I think the best thing he and Mrs. Griggs ever did was what all of our neighbors did in the days and weeks after Hurricane Michael. He was a fellow Callaway neighbor, and his missus was one as well. They helped their own Callaway neighbors as well. Even whenever he had to be here to help the city continue running until we could get some semblance more of functioning than what we already had during those days, If he wasn't there to help his neighbors, Mrs. Griggs was. And Mr. Griggs, I know, like I said earlier, we've had our disagreements. Tonight we did. But I personally want to thank you for your service. And I ask that during your remaining months, you'll continue putting the citizens first. And I know Mr. Griggs is not perfect. I'm not perfect. And if he was perfect, I'm sorry to say this, but somebody would nail him to a cross if he was perfect. And we only know there was only one perfect man, and we know what happened to him. But Mr. Griggs, thank you for your service, and I hope during these remaining months you'll continue to serve the people in the best way you can. Put Callaway's people first because they are the real leaders of Callaway. Thank you.

Thank you, David. You're welcome.

Who else wants to make a comment on anything? Ms. Langston?

Well, I was told a few minutes ago to use my three minutes, so here I am. Use my three minutes. So I guess I was talking to some citizens about the fishing roadie on Saturday. And I know that we had two commissioners that weren't able to attend, and we had two commissioners and the mayor that attended. Well, apparently at this rodeo, for our community, for our kids, we had a commissioner who wanted to talk to the citizens, had some, I guess, derogatory things to say about other commissioners, had some disrespectful things to say to our mayor. I think that's very unprofessional, and I think that for effective public service requires professionalism, accountability, and mutual respect. Public officials should refrain from disparaging colleagues in conversations with citizens and instead of focus on constructive dialogue. Holding oneself to the same standards expected of others is essential to maintaining public confidence and trust in local government. And before criticizing others, It is important for all public officials to reflect on their own conduct. Because we know we shouldn't have to get up here and talk about people's conduct because we should be all adults here. When I say own conduct, have all public arrest records and ensure that they are holding themselves to the same standards that they respect of others. And I just think it's horrible to go to a community event where we have our children and we have a commissioner saying disparaging things about the two commissioners that didn't attend. I just can't wrap my head around it. And I don't even understand why he would think that this is OK. And it's not you, Mr. Birdsall. So I just want our Commissioner Birdsall, I just wanted you to know that.

I knew that wasn't me. But thank you.

OK, did anybody else want to? Yeah, there were. I think everybody was there except Mr. Pelletier.

Well, then you were in attendance being talked about.

That's OK. That's fine. Did anybody else have a comment they wanted to make? No? If not, I know this has been a long meeting, but I think we had a lot of good discussion on things. We passed out, you know, city commissioner, city manager gave us a lot of information. We talked about tax information, so I think we discussed a lot of important things. So thank you all for sticking with us the whole time. I hope everybody has a good rest of the evening. What's left of it, we'll have to go to bed. And hopefully the next meeting won't be quite as long. So we look forward to seeing you out there. Everybody have a happy 4th of July. Be careful with your fireworks.