Planning Board - Regular Meeting

Tuesday, April 28, 2026
Transcript
Video
Agenda

About this meeting

Government Body
Planning Board
Meeting Type
Planning Board
Location
Callaway, FL
Meeting Date
April 28, 2026

Transcript

178 sections (from 864 segments)

0:00 – 0:440

This is a regular meeting of the Cal City with Callaway Board of Commissioners. It is Tuesday, April 28th, 2026. It's 6 p.m. If y'all will stand with me, Commissioner Peliter, will you do the invocation and Commissioner? Yes, ma'am. Lord, we thank you for allowing us to gather today and we pray for your guidance in making decisions for our city and citizens. We thank you for our first responders and we ask them you bless them and their families. Please keep them safe and let them go home at the end of their shift. We thank you for our citizens and employees that make Cali a great place to be and pray you bless them with peace and success. In Jesus name we pray. Amen. Amen.

0:42 – 1:090

Amen. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Please do a roll call. Commissioner Bzel present. Commissioner G here. Commissioner Pel here here. Commissioner Ays here. Mayor Henderson

1:07 – 3:070

here. Okay. We've got one proclamation tonight. And our Natalie Tac and Katherine Anderson here. Both of you here. That's good. Okay, this city of Callaway proclamation whereas the Fair Housing Act enacted on April 11th, 1968 enshrined in the federal law, the with eliminating racial segregation and ending housing discrimination in the United States. And whereas the Fair Housing Act prohibits discrimination and housing based on race, color, religion, sex, familial status, national origin, and disability, and commits recipients of federal funding to affirm affirmatively further fair housing in their communities. And whereas the city of Callaway is committed to the mission and intent of Congress to provide fair and equal housing opportunities for all. And whereas our social fabric, the economy, health, and environment are strengthened in diverse inclusive communities. And whereas more than 50 years after the passage of the Fair Housing Act, discrimination persists and many communities remain segregated. And whereas the acts of housing discrimination and barriers to equal housing opportunity are repugnant to a common sense of decency and fairness. Now therefore be proclaimed I Pam Henderson, mayor of the city of

3:04 – 3:260

Callaway, Florida, do hereby proclaim April 26th to be fair housing month. So we'll present this to you two ladies until we take a picture. Thank you so much for coming to the meeting.

3:22 – 4:510

Thank you so much. Hey, it's April, so we're back to doing our yard of the month presentation. Are Lisa and James Clawson here by any chance? If not, okay, we are presenting them with yard of the month. I just wanted to read what the person that submitted their their house for the award. They said, "We would like to nominate our house a house in our neighborhood for yard of the month. This house is always expertly manicured by the owner, not a yard service. The owner puts a lot of time into the yard, flower beds, and native grasses around them. The bushes, crepe myrtles, and other trees are pruned and wellkept. The address is 6132 Imperial Drive. And the picture he's saying, it is a beautiful yard. So, we present the yard of the month certificate to Lisa and James Clawson. And there will be a sign that will be delivered to their house that they can put in their yard to show everybody that they had the yard of the month for April.

4:52 – 5:100

I don't think they want to mess up the grass, though. Well, maybe not. Okay. And that that takes care of our presentations. So, are there any additions or deletions to the agenda? No.

5:07 – 6:310

No. Okay. So, public participation for anybody that's not been here before, we you can speak on any of the items during the regular agenda. So, all you have to do when I call for public participation, indicate that you want to speak. When you're recognized, come up to the podium, state your name and address for the record if you choose to, and then you have three minutes to speak on the agenda item. You can speak on all of them if you want to. Three minutes at a time, and then at the end of the meeting, if there's something you wanted to bring up that was not on the agenda, same process. Just let me know that you want to speak. you know, when you're recognized, come to the podium, state your name and address, and go ahead and talk for three minutes about whatever was not on the agenda that you wanted to talk about. So, we will go on to the approval of minutes. We've got the minutes of the regular meeting of April 14th, 2026. Did anybody have any changes or comments on the minutes? I did um this morning I realized on the first item under regular agenda I had it listed as ordinance 1142. It was supposed to be 11 ordinance 1143. So I have corrected those in the official.

6:28 – 6:470

Okay. Anything else anybody? If not I'd entertain a motion motion to approve the minutes. Second as amended.

6:43 – 7:180

Yes, we've got a motion and a second. So, if there's no further discussion, all in favor say I. I. Any opposed? Okay, motion carries. The financial statements are there for your reading pleasure. And we will go on to our regular agenda items. Item number one, ordinance 1142 requiring communication provider to provide registration.

7:18 – 7:480

Ordinance number 1142 an ordinance of the city of Callaway, Florida, amending chapter 14, article 1, section 14-3 of the city's code of ordinances, repealing all ordinances or parts of ordinances in conflict, providing for severability, scrier's errors, liberal interpretation, modifications, codification, and providing for an effective date. This ordinance requires registration of communic communication services providers with the city. Okay, city manager.

7:46 – 8:310

Uh it's pretty simple. We can't really regulate them. They're not allowed to be charged permit fees or anything else. But this is going to require them to register with us, give us their time frames or schedules, their locations so that we can be better informed and let them know what projects are going within the city that would affect their situation. So, it's really just a way for us to make sure that before they come in and start digging, they're talking to the city. Well, and that'll be good. I know I've had citizens say, "Why didn't the city let us know what they were doing in the right away in front of my house?" And I'm like, "We don't know. They have easements. They can come in and do and they don't have to check with us. So, this will be good that at least they have to let you know we're going to be doing this in this neighborhood."

8:29 – 9:100

I I have a question. Why didn't we do this a year ago when we were talking and attorney Obo says that we needed to put it in a contract? So, what changed from what he stated a while back? What contract? Well, you know, I was talking about uh you know, uh Florida Power, you know, and all these other contracts that we have out there and both included in the contract. So, what changed from what he said then to now? You would have to ask Kevin. This has been an issue that we've talked about multiple times. Bill, if you want to get up and speak, you're welcome to. Also, um I mean, you should have done it a long time ago. I I don't know that this does it are we going to try to get FPL to

9:09 – 9:290

Well, this is specifically for communications providers, this calm have nothing to do with FPL, uh TCO, uh anybody else. It's specific to what I understand. No. Okay. All right. But we have a new provider coming, right? That's what sparked the ordinance.

9:26 – 10:550

Okay. All right. Anybody else have questions? Did anybody in the audience want to comment? Yes. Teresa Langston, 6031 Lance Street. Um, I'm curious since we have a new one. Do we know what company it is? I'm sure y'all know what company it is, but I don't know if it's out to the public yet. Um, and sort of like with the issue with TICO and stuff of not knowing where their lines are. Um, are you they going to be required to tell you where they're running lines? Um, so in the case we have to do major work like Cherry Street again. Um, we know where the lines are at. And is there anything to protect the city from delays? So when we have work like Cherry Street um against the the company to move the lines or you know do something with the lines if we need to do work there. Um I know there was a lot of delays with TCO and going back and forth and so I know y'all talked about doing things to um rectify that situation happening again. So I just want to know is are we going to do that with this company?

10:52 – 11:180

This is strictly communication. Um and their lines will be easily to be found more so than underground gas lines that we just kind of guess locates. You know requirement to do locates before you dig. And so I mean it this is just a way that and about the name of the it's clear wave. Isn't that right? Clear weight.

11:15 – 11:520

It's called Clear Wee Fiber. And so, and they've actually um they've been very transparent. They've met with us on multiple occasions letting us know what their plans are and what they're wanting to do and how they're going to go about it. So, we're very fortunate because we have had some companies that have come in that have not told us. And so, this actually wasn't designed to be directed to Clear Wave. It's just really for the future whenever we have companies come in that don't. Well, right. because I know we were having problems with AT&T and all that stuff too with their lines moving things. Um, and I just think that the city should protect itself. Um,

11:50 – 12:220

I will say that the Florida statutes don't give a lot of authority to cities when it comes to telecommunications. They're the telecommunications lobby is very strong and so it they can do anything they want in the right way generally without having to coordinate or get the consent of the local government. So, this does implement some of the little authority we do have to at least know who a contact person is that we can reach out to and try and get notice, put them on notice and coordinate with them. Okay. It's not a perfect solution and it doesn't provide protection, but it's a tool.

12:20 – 12:480

I mean, I know we just had some issues with AT&T with, you know, TCO and all that stuff and, you know, we kind of went around the block for quite a while um causing delays, causing money, you know, costing money and stuff. So, just wanted to make sure. Thank you. Thank you. Do anybody else want to speak? I have a quick question. Are they going to pay us a franchise fee? No. No.

12:51 – 13:180

Anyone else? Do they pay taxes? Yes. And I know that this got sparked by the new company. But will this affect all telecommunications? Wow. Comcast, AT&T, all those. Will all of them that have already been providing service have to register to continue?

13:16 – 13:400

They should. And it's not so much the registration because they're already here. It's just about communication and we can force them into that communication of, hey, we're going to you're going to be working somewhere. Could you let us know? And minor repairs and stuff like that, of course, is not going to be something that's going to be covered. This is when they're coming in and they're putting in new or if they're going to move.

13:44 – 14:170

Anyone else up here? Any questions? Would someone like to make a motion? Motion to approve ordinance 11:42 requiring communications provider to provide registration. Second. Okay, we've got a motion and a second. Is there any further discussion? If not, city clerk. Commissioner Bzo, yes. Commissioner Greg, yes. Commissioner Peller, yes. Commissioner Ayes, yes. Mayor H. Yes.

14:18 – 14:350

Now we'll go on to agenda item number two. Cherry Cherry Street sidewalk southside change order number one. Okay, this one Yeah, this is this is the hold over from the last meeting.

14:33 – 15:070

I got a whole myriad of people out here on this one. Um, so we have Jordan from American Sand. Um, they're the ones that's requesting the change order. We have um Elizabeth and Eddie Lewis, Elizabeth Graham and Eddie Lewis. They're from um DRMP, which is the CI. Well, kind of the CI. And then also we got Donald Stanley who is the CEO. Correct. I got it right now because you move around so much. Yes.

15:04 – 15:390

Yes. The uh Cherry Street uh L project is the change order that we're on right now for the agenda item. Um I believe it was presented at the last commission meeting and there's some questions regarding it and that's why myself has come tonight along with Jordan Kale American Sand to answer any questions. So the biggest thing that came up for the last time is and we're kind of fortunate because Donald was actually at the time didn't you present for the change order on the for the center section. I did.

15:36 – 15:560

And so now he's actually he's over and he's running the going to be doing the lap projects part of it. So um and I had talked with Jordan about this. They use standard language but uh the question came up that there was labor increases involved in this.

15:53 – 16:270

Yes sir. Um, I can't answer that because that language was in American Sands proposal to me and I looked at what the change order request they did and I requested some backup information in regards to material price changes in the last thousand plus days to evaluate that for reasonable reasonleness. Um, and compared the material increase with what they were requesting by line idle. Uh, to whether or not there's labor included in that, I can't speak to that. That would have to be Jordan

16:25 – 17:070

to answer it. Um, that would be no. I'm Jordan Mccale with American operations manager. Um, no, labor is not included in that change order. That's just a standard template that we use for all change orders. We It was just something that we missed. It was just a, you know, it was a clarifier necessarily. So, so it's material only. It's material only. We provide documentation that show those at the invoices of the increase from 2022 to 2025. So when you say demolation demolition of driveway turnout, that's not labor.

17:04 – 17:380

No, that so what we would equate that to would be operational cost of equipment. You know, the rising cost of equipment, fuel, grease, everything else like that. We just went line by line and and figured out what from 2022 dates to 2025 dates what has risen in our actual day-to-day operational cost of equipment. How did the type F curb and gutter increase so much?

17:34 – 18:180

Because whenever you're laying a runup pipe, the original alignment versus the new alignment is is different. So it involves us having the poor throats and that it increases like the amount of concrete used and sometimes the amount of pipe the the sub cost for that increased 41% from the information they provided us. I'm sorry $41 a foot and that's uh what was it before? Uh he went from $16 to $57.

18:15 – 18:550

Yeah. Over thousand plus days. 300% increase. Okay. And that did that affect the uh the concrete pour itself also because it it jumped up there too. It did. Yes, sir. The material cost increase uh was $43 a yard on concrete on the graded aggregate base. Isn't that part of the road that's already there? Are are you chopping that up and putting it down as aggregate? So So no, it's not. It's completely different. So you have to bring it in. Yes.

18:53 – 19:350

Okay. There's a grave aggregate base also being placed under the sidewalk portion on the lab project as well. It is the same material is just extended beyond that up under the sidewalk. That's it. You have a question. What caused a change in alignment? Why you talk about there's a change in alignment? What caused that? It would be essentially where the grading has to be. Trying to think how I we talking an engineer issue here or

19:36 – 20:210

I'm not exactly sure that would call it an engineering issue, sir. Well, we bid the project, right? And we knew what the project requirements were. So, I'm trying to figure out what changed from the time the bid was out and the requirement who who made the ch who made the the decision to change it and why? That would just be the the changes from from the original contract to LA. and city attorney. Um, since this is a lap project and it's over 25% uh shouldn't it uh been discussed prior to the work being done? I don't know the answer to that.

20:19 – 20:490

Well, the work had been done yet, right? Work has been they're just about done. Different different sidewalk. That's a separate side. Okay. Yeah. All right. That sidewalk was complete. It's closed out. This is the other side. This is this is Cherry Street itself, right? Yeah. The southside, right? Which we received I think it was a million dollars in lap funding, right? Yeah. I think I think we've completed like 9% of the project to date and really hadn't done much on the sidewalk.

20:48 – 21:120

Honestly, the only reason that it that 9% was even done because I had to do that section to to continue forward with drainage improvements. So, it was just like excavation. So we don't know why the change being the alignment change. No sir to answer your question. I don't know why it changed.

21:10 – 21:490

That was before my time. But just to interject here, what he was referencing was on the type F curve alignment and the price differential that I was given was uh sub quotes on different projects if that helps at all. So it was not regarding any alignment change. That's just an actual increase of curb cost. If you could just pass that information back to Eddie, you can just let us know what's going on. So no, it's it's not a redesign or anything like that. This is the same original design. This is just No, sir. This is this is just the type of curve.

21:46 – 22:150

This is hard calls from thousand days difference and actual going to construction. Gotcha. Thanks for coming in. Absolutely. You good, Bob? Don't like it, but yeah. Anybody else have any questions? Anybody in the audience want to comment on this?

22:20 – 23:010

Ter 6031 Lance Street. So before the change for the increase in the cost, was this supposed to be 100% uh covered by the grant or was it supposed to cost us some money? Yeah, it was it was we only had a million dollars and that wasn't going to cover a mile and a half sidewalk. This was just the most funding that we could get. We did send a a request to the state for increased funding, but the we're already at the maxed out. So, all right. So, how much are we looking that this sidewalk is going to cost us? um not including I guess not including the funding part um that's going to come out of our pockets.

22:59 – 23:300

That would be an Ashley question on what the bid was on the lap side. What part portion? I would have to go back and that was a couple of year that was several years ago. It's the half percent sales tax. Half percent sales tax. It would pay this. Yeah. Yeah. Yeah. It would come out of infrastructure. It would come out of infrastructure. I don't know what the it it's worth for that. Well, it's got to be over what we in other words. Yeah, it was well over a million.

23:28 – 24:130

Our cost at this point out of half an infrastructure is $450,000. So, it doesn't really matter at this point matters what what the what the uh original uh lap grant was. But our cost now, it should have been that l should have funded that entire sidewalk. And now we're having to take $450,000 out of infrastructure and we've got, you know, we've got streets that are not being paid on and on and on. Ashley's going to try to find out what the contract amount was for the sidewalk portion, right? Because it was bid separately. Okay. So that's what I just wanted to clarify. So coming out of our pocket would be the 451,000. That is correct.

24:11 – 24:510

Will's additional contract prices right here on the previous Yeah. The 2 million that Yes. So the original contract they have all the original contract price was 2,73,000 $200 and of that a million dollars was going to be lap. So that would have put a million dollars coming out of a half cent. Now it's going to increase to a million four. Okay. And that's not if we don't have any changes, any additional changes or That's correct.

24:48 – 25:330

Anything, you know, that comes up because normally, you know, when we do projects, we have more than one change. Um, and this is a huge project, so there's going to be more changes, I'm sure. Well, right. And I understand that that I mean if we we always seem to go into a project at one price and then somehow you know we're spending $100,000 extra um and it don't matter what we do. I mean it really doesn't matter what we do. It's a nature that the bid out so it's almost three years.

25:30 – 26:070

Anybody else? Not seeing anybody. Anybody up here have anything else? I believe there's somebody ready to make a motion. Motion to approve this Cherry Street sidewalk southside lap change order number one. Second. Everyone trying to get in on the act. Yeah. Okay. We've got a motion and seconds. So, if there no further discussion, all in favor say I. I. Any opposed? Nay.

26:12 – 26:280

Okay, we'll go on to agenda item number three. Task order TM increase Cherry Street drainage and resurfacing. City manager.

26:26 – 28:210

All right, Gabe, you're up. Uh BDI is the uh the EO the engineer record for the Cherry Street. And as you'll know, as we keep digging in the ground, we keep finding more stuff. We keep having to use our uh you know, unfortunately, it's going to be more time and more effort on the engineers to come up with solutions and stuff like this. So, we had had uh a task order increase before. we've done pretty much ran out and we're only like you said 9% into the project and every day we're finding conflicts and all sorts of stuff. So BDI has requested u basically an increase in their task order by 50,000 which will be time and materials only um to continue engineering the project as we continue to find issues. We're digging in ground that hadn't been dug in in 70 years. I'm Gabriel McAfee with Fashionable Donovan. So, like Eddie mentioned, this is just a not to exceed amount. So, I can guarantee you're going to get more hours out of me than I'm going to charge for. Um, but as as he mentioned and as uh written in the agenda item there, um, anytime you get to digging, there's there's going to there's unknowns. And so, we've had a lot of those, as as you're well aware, on Cherry Street. Um, and so we're doing our best to continue to stay um as a valuable asset to the team trying to complete this project. Um, I know that Mr. Wilson uh can attest that we've spent a lot of time coordinating with utilities on different conflicts. Mr. Jordan and American Sand has been a great working together with us to try

28:17 – 28:530

and mitigate both costs and time delays. So, this is just to continue to keep us um going along with the team. Are there any questions that I can answer? Well, you're saying this is a not to exceed not to exceed. So, it's only for Well, the way the project's been going, we've had exceed Well, we only use them as required. Okay. I mean, that that's the way it works.

28:49 – 29:310

Yeah. I I don't I don't just use this as an excuse to get out of the office or anything like that. This is when I when I spend time uh working with Mr. Thomas, that's all that we charge for. revising the drawing set. U TCO has a new work order that we need to review to make sure that um we clear conflicts on the western portion of the project. So there are several outstanding items uh that we need to work through. So realistically this is not to exceed at this time, right? It's not to exceed or I've got to come back

29:29 – 30:120

put another agenda item on that. This is a project that's actually going now, whereas this started back in October of 20. So after the last five and a half years, we finally got going. So, you know, one could hope that we're not going to keep dragging it out where prices cost more for materials, more time. Yeah. I just want to say one thing. Um, you guys have all been hustling. I've been by the site several times a week and you're always moving and and working as hard as you can out there. I I personally as a commissioner, I think everyone else up here appreciate your effort and please continue to do that. Yeah.

30:12 – 30:550

Anybody else have question, comment? I expect it. Yeah. Anybody else? Anybody in the audience want to comment or on this item? Thank you. Thank you. I can see anybody. So, we're ready for a motion. Motion to approve the UR test order uh TNM increase for the Cherry Street drainage and resurfacing. Not Not to exceed 50 not to exceed 50,000. Second.

30:53 – 31:320

Okay. So, we've got a motion and a second. There any more discussion? If not, all in favor say I. I. Any opposed? Okay, motion carries. We will go on now to agenda item number four, Cherry Street drainage and resurfacing change order number three. This has to do with subs soil. So, I'm going to let Elizabeth from DRMP, who's the CEI on the project, and Jordan from American Sand explain what's going on in this particular area.

31:29 – 32:140

All right, Elizabeth Graham with DRMP at SB. Um, in this area for the Cherry Street drainage and reconstruction. Um, they went to go start excavating to install the graded aggregate base. Um, when doing so, uh, the road was pumping. This was an unforeseen condition. So you cannot place the graded aggregate base on top of uh soil that is pumping and you can visibly see it. Um so the geotech presented um a solution to put geogrid down. This is um the solution between comet and Jan for $145,000 and that was also including over excavating 16 in material out of the additional and two layers of geog.

32:12 – 32:230

And what she means by pumping is walking across a mattress. It's like walking on a water just like

32:20 – 33:190

Yeah. I will say that we went ahead and um just as a precautionary measure, we had the geotech go back out and redo sampling all the way from Bertha to Jan and we got that report actually about 5:00 today and I I sent it on to y'all. And so, you know, as much as as like I said, once again, we're digging and we don't know what we're getting into down there, this particular situation, we're hoping it's going to be isolated to right here. And the geotech seems to believe that that's going to be the issue that it's just going to be this area. Not quite sure about Jan Drive going west up the hill a little bit to the BP or something like that. But as far as right now, we're hoping this is just going to be isolated to this area. When they did the core samples, how far apart are they spacing? I mean, I know a sample you don't do every foot or anything, but how far apart and how deep are we doing?

33:17 – 34:010

Typically, okay. And surprisingly enough, and I have the report. I'll be more than happy to send it out to everybody. It's massive, but um there has not been a lot of changes. It's just this particular area has got some weird some heavy clay in some heavy plasticity. You know, I could speculate personally and say I hope it's just going to stay in this area because that's where we had to over excavate for all that drainage and all that drainage has been sitting in the ground for that long. So hopefully this will be the only area where we cross the wind between the houses. Probably shouldn't have started there. I know.

33:59 – 34:410

I think we're lucky to find it when we did. But you know, we've been dry for what four or five weeks or more now? And it's still It's still doing that. So, um, how do you have to put a base down and everything before you put the mat over? Is this a mat? Is that what we're talking? It's a geogrip fabric. Um, you do not have to. So, they'll over excavate 16 in, put that geog grid um, and then put 16 in of clean fill in and then put another geog grid and then put the grid aggregate base on. Will this still be the lowest place after you finish? Will it be?

34:38 – 34:580

Um, as far as inverts of of pipe, yes, it will. It'll be the lowest place. When I said that, it was that was referring to the inverts of the pipe that are underneath ground, not not the not the roadway itself. You'll have high points and low points throughout the entire course of the road. The way the grains off the road.

35:00 – 35:440

Anyone else up here have any question or comment? I'm going to make a comment since you're up, but you stuck with this four, five, six years very honestly from the original bid and we knew, you know, realistically there going to be some changes, but I certainly want to compliment American Sand and your team for sticking with us. Thank you, sir. Because it could have gotten and you had the option to back out of the of the whole thing. And we appreciate you sticking with us because there were a lot of dollars. Yeah.

35:41 – 36:200

If you left, they were beyond dollars that uh we would be facing these change orders we've done. Yeah. Change orders a chief and what it would have been if you'd backed out. So, thank you. I appreciate all y'all as well. Thank you. Anybody else up here have anything? Anybody in the audience want to comment on the change order for the drainage and resurfacing? Yes, ma'am. You just need to stand up here. I'm just curious tonight.

36:18 – 37:030

Um Teresa Langston, 6031 Lance Street. Um so this change order only covers between Comet and Jan Drive. Correct. All right. So you said that we did soil testing for different areas. How long will it be before we get those results or do we know? That's the report I received today. It went from Bertha to Jan and and as Elizabeth, did you have time to look over that at all? I have not not to really deep into it. I did read that the geotech said that his findings did um relate to the original findings other than this one area. There was higher moisture in the area. That's all I was able to read on. Yeah. So,

37:02 – 37:450

okay. Well, I do know if it was just going to be one of those things of, yeah, we tested the soil, but we're not going to know until we dig a hole. You know what I mean? Well, you know, you can only tell so much. They take a core sample and then they pull it out and they go have the soil tested to see what's in it. This particular area just had what do they call? High level of plastics. Clay. High level plastic. And it's high. I repeat stuff real well. It doesn't mean I know what I'm talking about. when it comes to geode, you know, to that stuff. Um, so, but it did say this this area was a lot more moist than it was. I'm going to assume that has a lot to do with, like I said, this is the low point where we're digging deep and doing everything. That's only a personal opinion.

37:41 – 38:250

Um, but the rest of the area he he that he tested, he said it it tested about the same. And so, you know, I can go out on a limb and I'll say this because it's his opinion. It's not mine or anybody else's that this is going to be a localized event. Okay. But if it's not, I mean, we'll be coming back going, we got to put geog grid down. All right. Because I was just wondering, I mean, is this something that they do like soil samples before they start actually a project or is it something that you just dig a hole and go, well, no, they did they did sampling before and that's why we actually go back and do it again in this particular areas and the samples matched up except for this one area.

38:23 – 38:380

They just showed a little what do they say? A little bit higher clay and a little bit higher moisture. Yeah. Yeah. Okay. Okay. And yes, sir.

38:40 – 39:250

Martin boss 6303 Wells Road. I'm going to try to be really nice, but uh I'm not in a good mood. These are not people that are here as a nonprofit. So, when we have people sitting up here and saying, "Oh, we love how good a job you're doing." You're doing a job that we're paying for. Your good job is your paycheck. So when people come up here, and I really don't want to be mean, I know I'm not supposed to address them. I'm just scratching itch. When you come up here and say you're working harder for the amount of hours you get, I don't give a crap about that. Do your dang job. Get it right the first time. Simple.

39:23 – 40:070

I'm going to make a comment because you're what I'm I'm commenting them and complimenting them. We were looking at 10 million with them. Without them, we were looking at 16 million and we were still had all this other that's coming in now. So, yeah, I'm going to compliment them today, tomorrow, and the next day. Hey, Commissioner sticking with us. By the time we're done, we're going to be at 16 million. Well, the bid the bid at 16 million wouldn't have been any different. So what we'd be talking about is another six million on top of the 16. So yeah. So I'll keep complimenting.

40:04 – 40:460

Did anybody else want to speak? Anybody else in the audience? I don't see anybody. One more question for me, ma'am. Um so I know we have the one spot that is testing bad. When we say that they're gonna lay the geog grid from Bertha back to Jan from Jan to Larry. No, from Jan. Which one is it? Jandelary. Okay. So, it's from Jandelarius where the geog grid. That doesn't mean the whole area is bad. Is that just overlap to ensure that you're capturing everything?

40:44 – 41:300

Yeah. It's from curb pad to curve pad. So it' be 5 foot outside of the curb line each way everywhere that there's rock in place which is under the sidewalk. Any more questions? just that it's written on the change order from comet to Jan. So is it comma or is that Larry?

41:250

Yeah, that's what I had before to Jan.

41:34 – 42:180

Probably falls under that category. They don't know what changed from the email that I sent to get this from January. It is Larry. So the typo on the That's me. So So Larry to Jan. Larry to Jan. Larry to Jan. Okay. My bad. I put comments because that was they were working on comment. Uh, if I'm right, isn't Comet and Larry like like 15 foot apart? I think they're like this big. So, how about right in the middle?

42:16 – 42:570

They're almost straight across from each other. Okay. Any other questions? Anybody? Or is somebody ready to make a motion? Motion to approve Cherry Street drainage and reservicing change order number three with correction. Second. Is there any other discussion? If not, all in favor say I. I. Any opposed?

42:53 – 44:030

Okay, motion carries. We will go on to item number five, variance from the city of Callaway code of ordinances. City manager, thank God, Mr. Fry. All right. So, uh, Mr. Jerry Steel has applied for a variance for his property. If you'll remember, they came in and got a reszoning to get this property in line for their development. Uh some nice new houses they're planning on putting over there at 406 Bob Little Road is got Shawn McNeel with McNeel Carroll Engineering working on a design and they've come up with an idea that uh they would like to not have to do the 5% requirement for open space. Um, Sean McNeel and Mr. Steel are here tonight, so I think it'd be better if we let them.

44:000

Sean, do you mind?

44:060

Do you want to kind of explain what it is you're looking at doing instead?

44:11 – 46:090

Yes, ma'am. One moment, please. Um, I can pass these out. I think y'all probably know the property. Um, if you could take two sheets and pass two of the property for that. Um, my name is Sean McN with Carol Engineering, 475 Harrison Avenue, Panama City, Florida. Yes. Uh, we're here. I'm here representing Panhandle Construction Services Group. Mr. Jerry Steel. We are planning to put in a subdivision at 33 subdivision at the corner of Fourth Street Bow Road. Uh, the address is 406 B Road. the uh what I've handed you in the uh in the word format form is the the uh standards review in your code requiring um you know you'll go through a the standards review with regard to he granting the variance will not cause any adverse impacts to the city or other neighboring properties. So, what we're asking for is relief from your 5% uh uh basically neighborhood park or open space. The the ditch system that is on this property already has about 9.8% of the property encumbered. So, the the request is to essentially trade that 9.8 9.8% 8% of the property for the 5% required and then grant easements to the city for

46:06 – 46:380

maintenance of those d of that ditch. If you would look at the property, you'll see that on the south side of of at the fourth street, you'll see that there's two ditches that inter that interet the ditches coming basically from Sica and Chameleia um and other properties to there. There's a pretty good drainage area that's coming through there and going through the uh the park is a Parker uh the park that Parker owns there in Springfield.

46:34 – 47:540

Springfield. Thank you. Um so with that essentially the request is we can't because the ditch is right in the middle of the property. Not right in the middle but is you know intersects the property. We have to keep it flowing or back it up or we had to reroute it on the property that it wouldn't flow appropriately. So, we are going to move it a little bit to the north so it's a little more in line with the subdivision uh uh proposed subdivision that we're doing. And that subdivision is on that third sheet of the of this handout I gave you. So, if you take a look at this is the proposed subdivision. There'll be a a culde-sac off of Bob Road and we use Fourth Street to put the lots along uh on the south side of the property. So essentially our request is that the city has been utilizing the property for storm water runoff. There's no easements the city has and that we would like the the city to say okay we'll trade the open space or neighborhood park requirement for this 9.8% of property that's encumbered on here. So I will address any questions you may have. Hopefully I explained that well enough. So, I'll come back.

47:51 – 48:150

What does the blue represent on your drawing? The blue, the hatch blue is the uh the ditch ement, the dark blue or the storm water will be the storm water for the either side of the subdivision. Okay. So, you're going to move it over to there. So, all the area in between the ditch now and the road um that's going to be housing now.

48:13 – 48:490

Yes, sir. You see the lots lined up there? Yes, sir. Gotcha. And if you look back at the aerial, you'll see those ditches. We plan a pipe along the east for street to capture the for uh the storm water coming from that direction from the south to divert it into the Bobo road uh right away and down the ditch along that. Yeah, we were out there today looking this over. Um this is this is an unusual piece of property.

48:47 – 49:430

Yes, sir. And six, seven years ago when somebody else was trying to do something with it, the issue is the ditch. And the ditch is part of the storm water system of of Callaway. Whether we got a right away on it or not, it's it's going through that property. Um, part of the issue that I have with this is if you have a subdivision or you have a subdivision and you have a storm water pond for example on that in that subdivision, that pond cannot be included as the recreational area. So that's well stated in our ordinances. So basically what you're asking us to do is take a storm water ditch

49:38 – 50:180

and and that's going to be part of the at we're getting the storm water ditch but that's going to be the recreational area. Well, there won't be a recreational area. There won't be a recreational area so yes sir. And that's that's contrary to what we're trying to do with all the developments is have the the recreational area. Right. Thank you. Now we've had other properties that have the ditches going through it. And what they've done is have built bridges across the ditches and had walkways and all that uh just as common ground but not as part of the recreational area.

50:16 – 50:570

Well, I can't speak to that, but I would have to know what you're speaking of directly. Was that ditch already on the property? Was Callaway using this? I mean Callaway is uh being has benefited from these ditches along this property. Yeah. But the ditch the the ditch was there when whoever you know that's um just because somebody bought the property that doesn't mean that storm water doesn't stop going through it. It's just it it it will when we redesigned it. So we have to redesign that ditch. Yeah. if you redesign it, but you're already taking that storm work.

50:55 – 51:380

So the appeal is essentially that, hey, we believe we're doing a lot of work for the city of Callaway that's benefiting the Callaway and the the relief is 5% of the property doesn't have to go into open space or or to recreational parks or neighborhood park, excuse me. So you have a development with no recreational park. We we will have a development and we could put a we could put a a walkway down the ditch. I mean, I don't think that's somewhere we want to be. I mean, we can do that, but I think it would not look so good and it also put some people in peril. That's right. Yes. But we want we want activity in the in the

51:35 – 51:590

in the development. If you don't have the activity there, then somewhere down the line, we're going to have to build a park somewhere to take care of that activity. Well, the the variance request is because of this property being so unique and having topographical issues as it states in your various uh standards of review and I've identified on this piece of paper.

51:56 – 52:390

So, how many lots have to sacrifice to meet the requirement to two lots and I think what commissioner Greg is trying to say that either way u we're going to maintain that ditch if that's what we do normally. Uh, so it doesn't benefit us one way or another whether you move it or not. I understand what Commissioner Griggs is saying, but right across the street there's a huge recreational area. Yes. And I would think that could help. That's not what we require. That's not what That's not what the requirement is for the development.

52:36 – 52:580

We changed that on purpose because of what was happening. There was a purpose while we changed the requirement. Who maintains the ditch right now? We do. We do. Okay. And we would in the future unless you took it and took care of it yourself. But eventually you move on and we'd be taking care of it anyway.

52:56 – 53:390

So I I don't I don't support this at all for the simple fact. I don't care if it's right across the street. The issue is that we changed LDR for a purpose. So these kids would have a place to go, not cross the street or go down the street or go down a mile, you know, and and now all of a sudden here we are. I knew this was going to happen when all this started a while back, you know, but I don't support it. But if I may, busy. Yeah. If I may, um, your land development code also gives relief for properties like that because you have land development code that shows the gives you relief with the variance request and appeals. So your land development code is being followed.

53:37 – 53:540

I think you just have to build it the way that uh by by uh you know what our requirements are and whatever it be you know I like I said I don't support changing and giving a variance personally. That's my my vote. No,

53:52 – 55:010

you're moving the you're moving the ditch and that's and that's that's fine, but you're not you're not moving it because of the recreational area. You're moving it so you can fit the lots in that that um otherwise you would not be able to fit the lots in that you're actually planning whether or not you lose one or lose two lots due to the recreation. Well, yes, I understand your point, but by I would argue that well, not but I would suggest that if you're looking at this property and this property had these ditches on it, there was no reason for those ditches on the south side. Zero. There's no really much reason for the one intersecting the property. It was just I don't know why, but somehow someone was allowed to put a ditch across there and no one really got secured their uh their rights to enter that property. I understand prescriptive rights but in a sense the city of Calary just used this property and was benefiting for many many years because of it and it's now encumbering the property to do better development in my opinion without this uh uh neighborhood park

55:04 – 55:440

neighborhood park is part of the development right of the neighborhood. Thank you. I understand. And that's that was That's really we can't compromise on that. And and we we're also not don't want the ditch to become the playground of the kids, you know. We've had 16 inches of rain in three days here, you know, before. Well, this is not California. Yes. We don't want to design for that either, though. But you have to design to it the standards of what the city is presenting. I think we've done this.

55:47 – 56:250

What would you like to say? All right. And understand. And here again, you're moving a ditch allows you to put at least the units in that beyond what what you were saying. You'll lose one unit if you put uh if we have the recreational area. two units both or or up to two units, but if you didn't move the ditch, you couldn't get them all. You couldn't get everything in that you're planning. So, give up the two units to meet the requirements,

56:23 – 57:090

right? And uh like I say, we've we've been we've been we changed this to make sure that things were being done because there were and even some of the developments that uh they did not follow all the rules back 10 years ago or 12 years ago, that kind of thing. and we we've tightened it up and stood by our tightening on this. So, I'm not I'm not uh personally we haven't taken a vote, but uh obviously you can tell the direction that I'm going. I'm not

57:07 – 57:520

Yeah, I wish I could change your mind, sir, but I think that it's a a very good uh you know, one given to the other, if you will, because I do think the city has will benefit from a new subdivision. It's good, sir, for you as a developer. Another good for, you know, what the city's looking at. You know, you're looking after your your investor. We're looking after, you know, the the uh people that are going to occupy that area. And uh it's it's good for you, okay, as a developer, but nothing else. And that's the reason why we established the standard back way back when. So, you already know where two of us are going. So, what are the lot sizes here? The R5.

57:510

R5. Yes, sir.

58:00 – 58:400

And we do appreciate U McNeel and Carol. You know, y'all do y'all done a fantastic job on the various projects that have come through here. This is just one I'm going to have to disagree with you on. I don't think you're disagreeing with me, sir. I think you're just disagreeing with the idea. So, I appreciate that. Any any other questions? Anything else from anybody? Nope. Yes, sir. Thank you. Thank you for coming in. Thank you for having

58:38 – 1:00:080

anyone in the audience want to comment? Yes, sir. Martin Bosser 6303 Ross Road. Let me get my reading voice on. That's I need I need to get progressives. I haven't done it. I'm sorry. So now I can't see faces. Article 8 non-conforming development and variances. The purpose purpose of article 8 is to provide mechanisms for attaining relief from the precision provisions of these regulations where the hardship would otherwise occur. So once again, I'm up here talking about people applying for variance and obviously it seems like they're going to try to shift what would be their hardship because they don't really have one based on what I see to then the uh parents and people that would be in that little community. that hardship that they'll be shifting is where are they going to find an area to go play and be kids and run around and play in the playground and do stuff like that. So I just I don't understand other than a monetary reason why people you know would apply for that when it doesn't it's not hardship meeting you know so that's all.

1:00:04 – 1:02:030

Thank you. Anybody else? Yes ma'am. Since I already said my name and address three times, you guys get it. Um, I just want to say that, um, I mean, we we have it in the LDR for a reason. um when they started looking at the property to develop the property, they were aware aware of the ditch in the middle of the property. Um I don't think that they should be you know with the reason that you know Callaway you know with the with the uses of the drainage. I think that's kind of like trying to extort hey you've been using this so you should do me a favor and grant the variance. That's what it kind of comes across to. Now they may not mean it but that's what it sounds like. Um, I think that the only people benefiting by doing away with the open land would be the developers. It takes away from the the citizens that are going to eventually live in that area. I don't think we should grant the variance. I think the neighborhoods need more parks because it does keep kids out of trouble a little maybe a little more than than what it what we well at least we hope it does anyway. But I mean we have zoning plans for a reason and I guess what it boils down to is when they appreciate what they're doing in the area building it up, making it nicer. um but they were aware of this whenever they started developing the property. So I think that they should um try to figure out um a reasonable way

1:02:01 – 1:02:270

to fix the problem without taking away the open area. Thank you. Yes, ma'am. Um just one thing I was wondering is why that didn't go to the planning board first. I know some things do, some things don't, and what made that different and didn't have to do that. Um, but two, I just want to reiterate what Teresa said.

1:02:24 – 1:03:060

That was some extremely manipulative commentary from this developer, uh, suggesting he does something for you, so you need to do something for him. And that's on public record. Now, that is that should be unacceptable to every one of you. I mean, because it's that's unacceptable to me. And that was that was a severe lack of good judgment in making that type of commentary up here. Thank you. Anybody else? Yes, sir. By the way, the planning board doesn't do variances. No, I had the same question. Thank you.

1:03:04 – 1:03:220

Yeah, that's what I was going to say. That's why it didn't go because they don't do those. Okay. What did I miss? The variance. The planning board doesn't do variances.

1:03:17 – 1:05:150

Oh, Paul Bohack 7010 Mike Lane subdivisions are in a manner of speaking many neighborhoods. They share a certain commonality in terms of architecture, landscaping, and perhaps color schemes. They offer residents certain amenities such as sidewalks, street lighting, and paved roads. In Callaway, subdivisions also provide open space for a neighborhood park. That amenity is clearly expressed in an ordinance adopted by the city commission. The requested variance seems to swap an existing environmental condition for a reduced open space requirement. The developer knew the storm water ditch was present and knew it would have to remain. I think the open space needed for a neighborhood park is an inconvenience for the developer and that is what prompts the requested variance. The ordinance serves not only the immediate needs of subdivision residents but also those who would visit as guests, including extended family members. I believe the variance request is an overt attempt to dismiss the importance of the ordinance and should be denied. Additionally, as I read the ordinance in the LDR,

1:05:12 – 1:05:570

the requested easement appears to be in direct conflict with the ordinance itself. Please see 15.715.11 paren D paren 1 I I I brought my own copy. I'll be glad to argue with anybody except the city attorney. Thank you. Thank you, Mr. Bel. Anybody else? Anybody up here have anything else to say? Would someone like to make a motion?

1:05:54 – 1:06:390

Motion to vote on variance from the city of Callaway code of ordinances. Second. So we're approving or denying. Just a vote on it. So a yes approves and no denies. Is that what you're Yes, ma'am. Everybody got that? If you say yes, you're in favor of it. If you say no, YOU DO NOT. The normal the normal way of doing it is to vote make the motion to approve it to approve it and then we turn it down or I thought it was pretty self-explanatory. Just going to vote on it. Amy, what's the

1:06:38 – 1:07:210

It's appropriate to make a motion to approve or a motion to deny. If your motion is to deny, your yes is effectively a denial. So it's a little That's what confuses everyone. So no approval. Yes. If it fails. Yeah. The motion is a good motion. Yeah. We So it's just if everyone understands a motion to vote. If you vote yes, it's approval. If you vote no, it's a denial. Okay. Okay. Thank you. Do you want me to do a roll call? Thank you. No, we had a second. We had a second. Yeah, Commissioner B seconded, didn't you? Pardon? Didn't you second this motion? Okay,

1:07:20 – 1:08:020

put it over. So, yes, approves and no denies. So, everybody's got that. Commissioner Griggs, no. Commissioner Pelliter, no. Commissioner, no. Commissioner Bzel, no. Mayor Henderson, no. We will go on to item number six, Department of Environmental Protection MS4 permit site visit audit. And it looks like this is city manager.

1:07:59 – 1:09:580

So, um, I'm going to let Bill explain everything about our payments for permit. All right. So, it is required for us to put this on the agenda yearly to give a report on our MS 4 report. Um, Mr. Tony Diaz, MS4 coordinator from D came and did an audit with us. He sat down in the office and uh we fed him document after document on everything we do all year long. Um then we did a a field inspections and all all and all he said and I quote that we did very good. Um so the MS4 permit is municipal separate storm sewer system. Separate meaning that our storm water goes separately from sanitary sewer. Um not around here but there are some cities that their storm water and their sanitary sewer go to the same place. Ours is separate. This is all part of the NEPIES, which is National Pollution Discharge Elimination System. Basically to keep the rain water from washing debris, litter, trash into our natural waterways. I'd like to take this time to thank Lisa Cupy, our planning assistant. She's kind of the hub. She is tasked with uh data collection, outreach efforts, and putting reports together all year long. She is assisted by uh Chris Griffin, our street and storm water water super superintendent. Uh Charlie Beachch, street maintenance 2. He's our crew leader for the guys who go around with the pickup sticks, mow the grass and make sure all that debris doesn't wash out into the natural waterways. And everybody's heard this name, David Carrington, solid waste supervisor. you know, they pick up literally tons and tons of debris to make sure that it's up

1:09:55 – 1:11:530

and not washing off. The data collection is quite extensive. I'm just kind of giving you a brief um they require us to turn in which ditches have been cleaned, how far, did we just mow, dig them out? Um we're required to turn in how much debris, litter that's picked up. Mr. Charlie turns in how many bags, etc. of junk, coffee cups, uh, bubblegum wrappers in the ditch, on the rideway, etc. Um, we will be required to not only turn in a a volume, but we're going to be required to weigh it next year. They're completely going to revamp the entire process. So, just when we get comfortable and Lisa's got a pretty good idea what's coming, they're going to change it on us. So, uh, Eddie, we're going to be asking for a scale next year so we can weigh the debris. Uh, we also do site inspections, uh, construction sites, subdivisions, commercial developments. We make sure their silk princing is on order, all their, uh, erosion control efforts once again to make sure that it's not washing into our natural waterways. The outreach we do is constantly all year long. Um, including the website, Ashley helps us with that. Newsletter, flyers throughout the city. You go to the fire department, leisure services, any any of our buildings and grab a flyer. It gives you all kinds of good information. This is an approved prop. It's an inside joke. And uh the uh seals we put, you may or may not have seen these things around. We we epoxy these to the grates and all to make sure people aren't dumping oil, debris, you

1:11:50 – 1:12:590

name it. It goes right out into the bay or the bayou or other or some other form of natural body of water. We are required, for an example, we're required to put 20 of these out a year. On May 15th at 10:00 a.m. until noon at the public works building which is at 324 South Pertha Avenue, we will have a Florida friendly landscaping and cleanup day. We're asking for volunteers. Uh Tim McGear, our leisure services director, will give a brief lecture on what, where, and how to care for landscaping in our area. We will then hand out safety vest, poke sticks, grabbers, and buckets and trash bags, and volunteers led by staff will make their way up and down Berth Avenue, picking up trash and litter and debris that could potentially make its way into our natural water, our natural waterways, ensuring compliance with our MS4 permit.

1:12:58 – 1:13:410

Could you repeat? We will be sorry. Repeat the day and time, please. It's going to be May 15th. 10 a.m. till noon. We will be giving out free waters, but no hot dogs. Just can't do it. Not this time. A hamburger instead. And that's our MS4 audit report for this year. Wonderful. Excellent. Anybody have any questions? Thank you. And certainly thank you the team. Yes, sir.

1:13:41 – 1:14:230

You don't need any action on this. It's just a report. Just you just got to give that report information. We appreciate it. Thank you. Okay, that brings us to our last item, number seven, Cherry Street Water Man Improvement Materials, phase three. Oh, yeah. That's you. All right. So, we issued this invitation to bid on April 9th, and we closed last Thursday, the 23rd. We did This is for the water mane improvements. Was is it phase three? I think it's the last one, the big chunk.

1:14:21 – 1:15:000

Yeah. that. So, this should be the last one. We did have two companies that bid on it. However, after so, Saline Waterworks originally was the low bid. However, after reviewing their bid, there were 13 line items that they just put no quote on. They didn't give us a price. They just typed out no quote. Um, so that explains how they had the low bid. Correct. Correct. They did. So, um, we do recommend to award it to Ferguson for their they did have all of their line items quoted.

1:14:58 – 1:15:420

We'll say that we took the information from Ferguson for those missing line items and put that into stayline and it was higher. It was actually it was a higher bid by using the same numbers in both both quotes. So, yeah, they were like 25,000. Yeah, about 25,000 over. So, and this again is just material material. The city will do the work in house. We do the work. What part of Cherry Street is this covering? That is a great question. That's the rest that we have in the correct me if I'm wrong, but from my understanding, Thomas, this is from Tindle Parkway to to Jan to Jan where they are now. Correct. I I believe

1:15:40 – 1:16:250

but it doesn't cover from Jan on to start. No, the one the original one we did that y'all got quotes for for the original one the the 50,000 that was the quick one that we did and that was just that one area from and then the last one that we did was from there to star and then this one is from Jan to this will finish the entire star to cherry street correct from my understanding. Yes. All right. And this will have us having material sitting in a yard, not waiting two to three years for prices to go up on it. Correct. Yeah, we we'll put that for purchase. We'll be using um impact fees for this. Good.

1:16:23 – 1:16:420

As as stated in the other ones, we're we're adding hydrants and we're increasing line sizes. Make chief happy and laying out water lines temporary. Yeah.

1:16:38 – 1:17:230

So, any more questions about from anybody before I turn it over to the public? Did anybody in the audience want to comment? No. Okay. Nobody wants to comment. So, we either need to ask more questions or make a motion. Motion to approve bid award CM2026-03 Cherry Street water main improvement materials phase three second second to Ferguson

1:17:22 – 1:17:510

sir we have to identify oh sorry um with Ferguson Waterworks as the contractor to supply the materials Okay. So, we do have that in a second. Is there any other discussion? Second. If not, all in favor say I. Any opposed?

1:17:48 – 1:18:550

Motion carries. That brings us to the end of our agenda items. So, we will go on to commission and staff comments. I don't have much. I just wanted to let everybody know at our D meeting last week, it came up every year the local chapter of the D puts American flags on veterans graves at Memorial Day and in some cemetery. So I suggested that we do Callaway Cemetery. So we'll be putting flags on all the veterans graves. There are 157 veterans buried in that cemetery. And if anybody knows anything, I've been trying to do the work so that Callaway Cemetery is included in the Reeds Across America program that happens in December. I keep hitting the wall though because anybody I try to get in touch about that. I don't get any response. So, if anybody out there knows anybody that has anything to do with Ree Across America, let me know so I can try to track this down that we can get our cemetery included.

1:18:53 – 1:19:200

And make sure you take a drill with a long drill bit. I know we will. And it's got to be battery operated. That ground is hard. Let's not go too far down with the drill. Yeah. Yeah. Stay a little bit above. I'll take I thought I'd take like a spike in a hammer. That's all I had. Commissioner Ares, we'll start with you tonight.

1:19:16 – 1:19:580

Oh, yes, ma'am. Um attended Bay Estuary uh meeting at the meeting um they gave me some flyers for a fun run that you can make donations to. So, if you're interested in donating to the committee estuary committee, it's right there. or if you'd like to become a sponsor, there's a sponsor package. Attended the historical society. Very interesting. Um and then met with the city manager a couple times and reviewed all our projects. That's it. Commissioner Pelier, city manager, you're going to talk about flex next?

1:19:58 – 1:20:430

Yes. Okay. Um also, uh finance director, where we at with that? We have started interview. We're straight. We're we advertised. We got I don't know what the total number was. At last count it was 133 and somebody said 150. We posted this up on Indeed and we had a plethora. We we narrowed it down and we're in the middle of interviews right now. Okay. And uh Chief um can chief uh give us a you know we tested all the hydrants. Do we have any hydrants out there that are broken we need to replace during the testing? None of that's been reported. You can still insert stuff and get all the numbers, but nothing's been reported. Right.

1:20:40 – 1:21:240

And u I know what's going on with Chair Street, I guess we're not going to get a schedule cuz we're kind of tied up at that one that one particular area. Is that So I think what'll happen is now that that got approval um he said he would he would issue a schedule as quickly as possible. Okay. And you know, I didn't like the idea that we approved $450,000 on something that we don't know what changed the line. You know, I hate that that you know, you've got engineers and I know they're doing a good job, but they should be able to give us justification why that would that line was changed. So that I I will tell you this much that when he said that I got I was like, what are you talking about? None of the plans have changed. They have not changed. He was basically that was also the contractor,

1:21:23 – 1:22:050

right? He was put on the spot and and Gabe, you can you can attest to this. Nothing has changed on any of that. It's just he was put on the spot from the original design. No, no, not at all. I He was trying to talk about I and I really don't know where the term misalignment came up from because that's the first time I've unless Gabe, you have something you want to share. But um no, that was and that's why the CI stepped in and tried to say no no nothing's done. This is just materials only that to do this stuff and some of it might take more. I don't know. I mean, you got anything, but the word misalignment was not a good statement to make. He that

1:22:03 – 1:22:480

And once again, you're talking about the project manager. He's the guy that's out there on there. And but it made me believe that the cost increase was because of that, right? And I and that's why I hated and why I voted no for the simple fact that, you know, we're we're increasing it because of the alignment and the alignment should never change from the original project. And and of course Gabe is on is is the EO so he doesn't he doesn't review the ch he the CI reviews the change orders and does all that but Gabe you can attest there there have been no changes to plans. Yes sir. No the alignment has not changed. Okay. Well it just kind of threw me for a curve when he said that and I said now wait a minute why did and and nobody can give me an answer as to why it was changed.

1:22:45 – 1:23:300

Nope. No one up there. Well, I thought didn't I mean Donald was like, you know, he tried to say no, there's no misalign or nothing like that. Yeah. And Donald mentioned that uh there was a sub quote, so I believe Jordan was maybe, you know, he was trying to remember the reason and that maybe he thought that was why. Yeah. All right. Well, thank you. That's all I have. Okay, ma'am. There was one at the same time. I did address a couple citizen inputs that forgot to mention. uh Wallace Road and Martin brought that to my attention and Eddie talked to the contractor out there. They're going to fix what they're not going to replace with a driveway.

1:23:28 – 1:24:130

And then we did go to Lee Drive and look at that. And then Eddie's going to take care of that. Thank you, ma'am. They ain't going to tear my sidewalks up and get away with that. I've got a hold on their CEO. I mean on their CEO. Yeah, they have a hold on their CEO until that's and I walk that every day. Yeah, I saw it. Oh, yeah. It's totally that every day. Yeah. They're building a house and so when they were bringing in the concrete trucks and all that, it just broke the broke the sidewalk all up. And of course, they're going to have to put a driveway in. So, they'll fix most of that'll be fixed. You know, it'll be fixed when they do that. But I did put a hold on the CO. Thank you, ma'am.

1:24:10 – 1:24:550

I'll wait for the updates. Most of them have already been taken care of. I defer I'm done. I've got a few things. One is all the commission y'all received an email about Sorry, making this pull back up. The freedom truck. Um have y'all had any have any of y'all had a chance to research? I know that you you had I was going to submit a request, but I can't submit the request if the city doesn't want to do it, right? I don't know anything about it. There's a cost or there's no cost associated with it. We just need to provide a pad. And last time when we had the wall, we had them out here. Uh, you know, which worked out real good.

1:24:53 – 1:25:370

Y'all did that at Veterans Park, didn't you? No, we had it out here. Yeah. That's the same wall. This would not take that much space, would it? That's a semi truck. They could do it in this park that probably I don't know that. No, because you would have part. No, you you have to have a better space that it would have to be out here and that's the only reason why I didn't I didn't submit a request cuz and I forgot to, you know, talk about you brought that up. We got the big parking lot behind city hall, but it's just there's no visibility. It'd be best up here. Yeah. Yeah. And that's up to to you all. You know, there's no reason why we can't accommodate it. Uh so

1:25:36 – 1:26:210

I mean depending on when it comes you've got right across over here you've got the the parking lot they could be on the back side right going what are you doing there's no cost to the city at all except for we need to have the space from what space the schedule the scheduling is their their scheduling is pretty tight yeah but there's seven trucks too they're in Blundstone if they're in Blendstone they can come Panama City so it's just a matter of requesting And if we get it, we get it. If we don't, we don't. At least we requested it. Well, I'd like to entertain pushing forward, especially the no cost because that was one of our big things of cutting out the Fourth of July festival was low turnout, but really there was a huge cost for the low turnout,

1:26:20 – 1:27:050

right? This is zero cost other than obviously it might be some uh for Tim might be some uh uh requirements to have the gate open a certain time you know but other than that you know do they just come for one day yes one one or two days I think is two days yeah okay I mean if if the commission wants what Tim can I'll send him the information and he can call and find out I I don't know what date it would be. I mean, you know, we'll know until you send a request in and they say they're accommodate us or not accommodate and it might not even happen this year. It might not fit their schedule, right?

1:27:02 – 1:27:450

Okay. Well, Tim, I'll send me the information. At least we get the request about Yeah, I did read that they require a paved surface, but they will not accept like a gravel surface. So, it would have to be have to be up here. Could they go right right over here? Right across the in the parking spots here to be a perfect spot for we just have to make sure we didn't have a rental. Yeah. I think it's what seven days a week, five days a week. Weekends only. What? This They're only here for two days. No, but what they do do will they do a weekend or you know, do they do seven days a week?

1:27:43 – 1:28:110

I mean, yeah. Do they do it Monday and Tuesday? with finding a lot more. Yeah, Tim, you got a new project. Congratulations. Give it to Caleb. He's not here. That's right. I'll send it to Caleb. It would be a good thing if they come, but if they don't, at least we try.

1:28:07 – 1:28:430

Okay. Uh, moving on from that, um, Tim and his team and the whole city of Callaway, the fire department stepped up a whole lot. We had a firefighter pass away a week ago. Um, we had a memorial service here. The fire department stepped in and took over for locations of the county. So, as a first responder, I'm a little emotional. It's it's a big deal that we helped out. Um, but I really appreciate that um, how much we were able to help out and just go from there. Yeah, we have great leadership at our fire department. That's for sure.

1:28:42 – 1:29:220

Um, and then on to a less sad portion is uh Callaway and Rec. We're doing there's a lot going on. There's races and stuff. There's a 5K and a 10K they do every other week. There's going to be one here on Saturday. So, anybody would like to join, I'll be there and I'll buy the first round of coffee for whoever beats me. Can I take my motorcycle? No, it's on the dirt track. No motorized vehicles. That's a T. Is that it? That's it, ma'am.

1:29:180

Okay. So, we're on to city clerk, city attorney,

1:29:25 – 1:30:180

city manager, you're up. Um, real quick, at the last, um, commission meeting, uh, Commissioner Pelleter had, uh, discussed the, um, I'm sorry, let me find it pulled out. We talked about bereavement leave. We didn't really have any information to put into the packet, but I will tell you, we did find a couple of of a couple of policies that some of the other cities are doing, and of course, they have to match up with our 4896 schedule. Um, so, uh, Panama City Beach does have a policy. They are, uh, they actually do 24 hours for the full-time employees and then, um, 36 hours for firefighters.

1:30:16 – 1:31:000

They changed it to 48. It just wasn't updated in their manual. 48. So, a shift is what they do, right? Yeah. And that's what I was thinking is that give the fire department a shift. So, we didn't, you know, I don't have um legislation and we'd have to change that in the policy manual, but I wanted to bring that up and if y'all want to take some discussion on it right now, I can bring legislation back if that's something that this commission so chooses to do. I thought we were going to bring it back and have a discussion on it and it wasn't in there this evening. Well, we were doing investigation. We didn't have enough information. We have it now.

1:30:56 – 1:31:410

I we I don't Does it We're not voting on it. Can it be discussed tonight, Amy? Well, you can you can discuss it. I don't know that it's worth voting on unless you're going to adopt their policy bait on. No, no, no. I will not adopt their policy or bait. It's I'm just before I put effort into it. Is that something this commission wants to move forward? I'll just say if we're going to increase the number of hours that the fire department gets, then I feel like we should increase the number of hours that all the other employees get. Well, I understand, mayor, but the fire department, when we start looking at the fire department, it's a different breed than there is the rest of the city. You know, we're giving our employees three days. Yeah. you know, and and but you know,

1:31:39 – 1:32:210

you don't you don't see, you know, the rest of the employees running around in 80° heat with uh uh you know, around the city to get in condition. You don't see them on medical calls. You don't It's a different breed. You know, I understand what you're saying. We need to be fair across the board. But at the end of the day, one day for a farman to me, you know, uh for uh for a uh brement is, you know, what are you going to do in order? Well, but you know, we've already adjusted their schedule so they work 48 and they have 96 off. They have four days off. Yeah. But they don't get to go home either for for two days. That was their choice.

1:32:19 – 1:32:440

The rest of our people go home. That was their choice to work 48, not 24. But be at 24, mayor, they're still not going home at 24 or not going home at 48. Whatever you say, I still feel like we need to be equal. If they get 36 more hours, then I'm in favor of the rest of the employees getting 36 hours more hours. Way too much.

1:32:41 – 1:33:150

Well, I feel like I feel like it's too much for the fire department. I'm sorry, guys. Well, I understand that, mayor, but I don't agree with you for the simple fact that the fire department mission is entirely different than the rest of our city. And we've been treating for years, and it really angers me that we're talking about our firemen that can come over to your home, my home, and save my life. Nobody in the rest of the city does that. I'm not putting the rest of the city down, but their mission is entirely different. I agree. It's just like being in the military. You're expected to go above and beyond.

1:33:13 – 1:33:570

It's above and beyond. what they do is above and beyond the training that they uh they're uh they're disciplined a bunch of people you know and yes not saying that public works and and the rest of the city uh rest of uh of our employees are not dedicated and not doing a great job but you know we've been treating our fire department like the rest of the city and they are part of our city but you know they don't get to go home be it 24 or 48 hours they're away from their family and what they do for us is, you know, above and beyond. And I think we should honor that and give them the, you know, one shift and leave the rest alone. My opinion, it's like staying alert in the military. You cannot go off,

1:33:56 – 1:34:390

right? Yeah. But they don't give you anything extra in the military. Yes, they do. Yes, they do. You're training the whole time and you're doing But you don't get extra days off for it is what I'm talking about. You don't get extra time off because you work for it. Yeah, that's true. But well, no, so you want to give them how many extra hours? One shift, ma'am. One shift. 48. 48. One shift. That's it. Okay. So that So they just get 48, not in addition to the 24 that we get. They get a shift. So they'll get twice as much as the other employees. Well, because of the pay, they're not getting twice as much as that a regular employees get in three days.

1:34:38 – 1:35:230

Yeah. because they're they're only working eight hours in a day, but they're getting the whole day, right? You know, we can't call them in that night. Well, they called in the pay they're getting paid. That's right. Public works gets called in, right? But they're getting paid over time. You wouldn't do that. They're not doing it for free. So, 48 and rest of our employees. I stand where they stand. Oh, of course. Of course. There's uh what are we talking about the dollars or we talking we're talking about agreement time? We talking about time or dollars? No, we're talking about time. Okay. But for everybody else it is they're getting 20 days.

1:35:22 – 1:36:060

Well, so any regular they're getting three eight hour days is what you're talking about. They're getting 24 hours, right? And they're getting paid for the 24 hours, right? Yeah. Um, I don't see where the problem is that what you're saying is that a fire department would only get one day off, right? Well, you can only get why can't they get three days off but only the 24 hours pay? I don't agree with that. I mean, that's just that's a matter of scheduling, right? you know, under those circumstances and it's not going to be occurring um hopefully not going to be occurring very often.

1:36:04 – 1:36:460

But doesn't that put our firefighters that are going to pick up the other shifts, they're on overtime pay then, right? So, it's going to end up costing us more than just the 24 that I let that person off. Exactly. Well, a lot depends on the schedule. Whenever someone takes bereavement, do we call somebody in to cover their shift or is it just left? Not necessarily. We have four members there. We're good to go. That's right. six per shift. We have four members. Has has it ever been an issue with only giving them 24 hours? It has. It has with timing and everything else, right? We're talking about bereavement here. We're not talking about going to a wedding, you know.

1:36:44 – 1:37:280

No, but what if you have Now, tell me this. If you have a a regular employee works at city hall, they have a parent that lives in Oregon. Mhm. The parent dies. You think in three days they can get to Oregon, do a funeral, and get back. It's no different, ma'am. If it was a farman, you get there. THAT'S WHAT I'M SAYING. YEAH, but that's what I'm saying. You want to give them extra so they have more time. So they get two days. Yeah. That's not really extra. I mean, just because they would work 24-hour shifts, right? And anyway, if do they work two on, three off? Is that what they're doing? They work 48 hours on and 96 hours.

1:37:26 – 1:38:090

Yeah, they work two on, four off. So if they needed three days, they could take it, but they wouldn't get paid for that. No, they have four off. They work two on, four off. That's fine. But um if the briement happened during their shift, then they should take it. But if it happens outside the shift, they still take breement. Well, they're still going to get it. Yeah. So they're they could have six days. Yeah. And so could the employee could have five days. If he briement started on Wednesday, he would he'd have Saturday and Sunday off. Yeah, but what if it happens on Monday or Tuesday? Well, he's going to have to take leave. But see, they can do the same thing. They can take leave. That's Yeah, we're talking about

1:38:08 – 1:38:510

I'm sorry. I just 24 hours and then schedule the time. I understand that. But see, I to me it's a slap in the face to the rest of the employees. Well, and I think they would feel that way. Well, I understand, mayor, the way you feel, but again, you you're looking at as our fire firefighters that going to save your life someday. Hopefully not, you know, you don't get to that point, you know, but all of us will need them someday. You know, different mission. If you can get this brought back to us for the next commission meeting, right, we could have more public input on it and right, not just our five decision

1:38:49 – 1:39:250

because I think we all have a certain stance, but what is the rest of Well, right now y'all have the three votes. So, right, that doesn't matter. We need to hear from the citizens and give the chief some input to us to Well, maybe we can find out what other cities are doing. I mean, that you've got one. Yeah, I think Do you know what the other city said? South Walton does it and I didn't even go there because that's a totally different right totally different

1:39:23 – 1:39:540

chief. How many how many firemen did we lose this year? Different different category, but again, you know, I'm looking at what we're doing for our our firefighters. We spent all that many training. How many people did we lose to to another to fire? We got two new guys. So within I'd say year and a half I believe. Um but you know me and DC talked about it and it won't disrupt the mission if we give a firefighter 48 hours off. Right. Thank you.

1:39:50 – 1:40:320

You know and we've done so much with the 4896. You know we're we're in a world now where these firefighters I mean they're going to your car accidents. you know, when they're tasked to, hey, that person flipped out. We got to get into the woods and try to find them. You know, cutting people out, cardiac arrest, dealing with, you know, just horrible things. So, I'm a big advocate for that health healthy firefighter. And after what happened this weekend with Bay County, I I couldn't imagine having my guys there with a mother just passing or something like that because I'm not going to have them in their right state for these folks out here,

1:40:31 – 1:41:160

right? So it it won't disrupt the mission. Um like I said, like I said, we've done so much, you know, with the holidays and the 4896 for their welfare. I just like I said, that's that's just my two cents. I can keep researching and give you guys more information. I totally agree. Yeah. You know, because they're under a lot of pressure all the time when they do a call and this would only apply to the firefighters themselves. We don't not the chief and deputy chief. If it was the fire office, we have no control over the chief and assistant. They do whatever they do. They do their own.

1:41:13 – 1:41:560

And we and we want it consecutive. We we don't want them to split it up. say, "Hey, I want this day and then this day." No, it's going to be consecutive chief and assistant chief's on salary. So, they get paid same amount. They're off 10 days or 14 days. No, they get 24 days. They get 24 hours bereavement. Salaried employees get that, right? Otherwise, they'd have to use vacation or sick time. Yeah. They're just normal. Yeah. Is what you're telling. Okay. Anything else on that? Bring it back. City manager, please. Yes, sir. Go to the next agenda. It will be there. Thank you. We just wanted a little bit of direction. That was

1:41:57 – 1:42:080

bounced to discussion. Oh, yeah. That was me. Wow. Yeah, that was you. You brought that up.

1:42:06 – 1:42:460

Um, we are doing a walk through on Hugh Thomas on Thursday. Um we are uh in the purchasing process for the amphitheater through the source well contract. Um and we're waiting on them to send the documents. Uh we've had a meeting on merit pay and made some decisions on that as we continue to move forward. So we'll have that for you at budget time. Um Sandy Creek is still in environmental. Any updates? Nope. All right. How about spillway? 100% plan. Well, everything's at 100% plans. We're just waiting on environmentals. Yes, sir.

1:42:44 – 1:43:240

Still waiting on environmentals. Okay. Uh we have had the state has been calling um the Department of Commerce has been wearing out trying to help us get this stuff done, but I don't even know what to do. So, um FlexNet, we're we're doing conversion right now. It's where the files from Springbrook have to match up with uh with their software. Um, as y'all know, when Spring Brook was originally set up, unfortunately, it was set up by people that didn't understand the software internally.

1:43:21 – 1:44:230

Yeah. Yeah. Internally, um, we're having to make a lot of changes. It's it's actually coming down to almost an audit of every account. Um, Spring Brook is assisting us with this right now at no charge. They're doing they've been very very helpful. Uh, because at the same time, they're also learning, too. So, uh, we're Lisa is in a rush right now. Um because this is this is her project. She's spearheading it. She's spending an absorbent amount of time running the reports, running the reports, seeing what's right, and trying to get all this done before we do drivebys next week. And then we'll do the driveby and then compare it up. We'll take another read off the flex net. We'll run the comparisons and see where we're at. And hopefully we'll have a better idea of where we are in the process on the conversion. Um uh other than that, I will tell y'all that if you'll remember when we did the lift station, the rehab of the five lift stations, when we came back to y'all, um there was an issue with the station. Gabe, which one is it?

1:44:20 – 1:45:380

Lift station number one at the end of Kimell. That's one that's always down at the water. If y'all remember when we had it originally engineered, um, whenever FEMA came out with the new flip plane, it was two foot below flip plane. Came back, we talked to y'all about that. Um, and y'all said, "No, we need to go ahead and fix it now." Which that's was we were advocating for. So on the next agenda, we will have that change order for the cost and the platform and then some of the other minor costs that we've experienced. Um while you know unfortunately um you know when when we costed these things out it's not like we could stop a lift station take it all the way down and gave I don't know how much you've been involved in that. Um one of the there's not a whole lot of other costs in that that you'll see at the next meeting in that change order. Um but the one item that we experienced at every station so far is the wet well bottom. uh it had uh grout deposit and so they were not able to um put the base of the pumps in and mount them flush. So they had to do some some work to reinforce the bottom and pour a new bottom in each well. So that was an unforeseen um cost to the contractor.

1:45:35 – 1:46:180

Is that going to happen again? You say it was grout for each station. Yes, sir. Yeah. Very old. Should it be raised to Yes. So, we looked at the numbers. Uh we went back through to see how that would affect the run times of each well. Um and so we've worked in conjunction with Mr. Thomas and so everything is is good. Uh we're getting good good flow, good numbers. Um so that was just needed for construction and that's a very minor cost. It is. Yes, sir. Not just Yeah. When I say minor, what gave I don't remember right off in a couple of thousand per station or less. Yes, sir.

1:46:16 – 1:46:550

It's just a matter of repouring the bottoms of the wet wells and and then so they could level up for the pumps to go in. Yeah. And there were also some uh but the the majority of the change order, I don't remember what. Well, Tyler's not done because he's readressing the bottom of this wet well that we're dealing with now. And that's just something whenever they go in and look at this stuff. You can't stop a lift station and pump it down and go down there and clean it out and look at it and go, "This is what it is." It's after you get down there and you you realize what's at the bottom. I had no idea. Yeah. Speaking out of experience. I'm again I'm regurgitating stuff that I hear.

1:46:53 – 1:47:270

So, but that'll be on the next agenda. I think it was somewhere around 60,000 because we had to we took the one we had to come up What was it? Four foot which means we had to build a platform that wasn't included and we have to raise all the electronics out of it. But that was one thing that we discussed. That's impact fees also, isn't it? Yes. Yeah. Well, it's grant. Oh, okay. It's grant. But our match is coming our match comes out of impact fees. Yes. So, yeah, because we've upgraded every one of them so far.

1:47:25 – 1:48:100

That's our goal. Look ahead in the future. So, y'all will see that on the on the next agenda. So, while I had him here, I wanted to go ahead and bring it up so he could help do some explanation so that when y'all see it and y'all go back and look at those where we talked about it and it was discussed and y'all said move forward instead of going I don't know nothing about this. So, uh other than that, that's pretty much an update of where we're at. Yes, sir. Have we done anything but you know we violated your no trespass sign? We drove on uh Thomas Drive. Shame on you. and people back here. I have another I have another meeting at the uh end of the week. Um I you know what's going to happen?

1:48:09 – 1:48:270

No, I Yeah, I know what's going to happen. I'm going to put ballards across the street. That's what I told them. I said they're going to lose access to the park and I'm going to close the street and put ballards across it. That's what I told him cuz that I said if I put this fence up, we already had people back there. So it's just a matter of time, you know, that he's going to call somebody broke in.

1:48:26 – 1:49:100

Yeah. Yeah, me and Tim have been discussing that. But um our our thing was is I said I basically said um in the discussion that I had and I actually talked to the um to the the engineer today and I told them that I said this is not and if it's you're going to do if not I said it's a city street correct. They said yeah I said I'll close it. I'll put ballers across it and it won't be a city street anymore, a walking path and we'll put the thing up. And I said, then I told him we would not give that subdivision access. We'll just put a fence straight across because at the end of the day, uh, if I remember right, when that project was approved, it was understood that they were going to put a fence up.

1:49:08 – 1:49:530

Yeah, it was their idea. They agreed to put a fence up at their expense, not our expense. Yeah. And I had plenty of documentation showing that that was in the agreement. Right. So right here between the new subdivision. So I violated you. No trespass sign. But that was not mine. That was theirs. It's still a project. I was waiting for the sheriff to come. I was off then. I guess that's it. Anything he missed that anybody wanted to really really amazing.

1:49:51 – 1:50:020

Good. Okay. The announcements, planning board meeting potential. Does it look like there will be one? We will.

1:50:01 – 1:51:580

Okay. So, there'll be a planning board meeting next Tuesday at 6 and then our next commission meeting will be May 12th at 6. Is anybody aware of anything else? It's all I know. So, we will go to public participation. So, yes, ma'am. So, about the fire department, you guys are up here talking about this in hours, which is technically correct, but the reality for every employee is number of shifts. That's where this discussion needs to happen is how many shifts are we getting off if somebody passes in my family. Regular employees get three shifts. The fire department should also get their at least one shift because theoretically, hypothetically, if they have a family emergency, the day before their shift starts, they would get 24 hours. they would still have one day left in that shift. Who's going to handle that kind of situation in in 24 hours? They're not. So reality is you should be speaking about this in shifts rather than hours. And also just personally, has any of you ever stood in your kitchen and watched your husband hit the floor? Cuz if you have, these guys were the first ones at my house pick up off the floor. They deserve a shift off to handle their business. They were the first ones

1:51:55 – 1:52:380

to walk into a burning building to save your life, your family, and your dog because they have oxygen masks for dogs on the truck. And I think that's a shame. I think it's a shame and it's a disservice to our firefighters that we have an elected official saying, "Nope, 24 hours is all they should get." That is that that's a disservice to this community. It's a disservice to the firefighters. It's a disservice to the profession to say that they deserve no more than 24 hours away to handle bereavement.

1:52:39 – 1:53:230

Anyone else? Yes, sir. Tim Bruner of 66 uh 20 Cherry Street. I want I discussed a little bit with you this morning and I wanted to bring it up about since we're having all this work done on Cherry Street. Now, the uh post office has informed us that they're going to stop delivering to uh most of the street until after you guys get everything done. And then we're going to have to go down and get post office boxes to to get our mail phones, which is kind of a pain in the ass for a lot of people.

1:53:22 – 1:54:040

And I was wondering if there was something that you guys could come up with, like we're similar to the mailboxes like they have the condo where you could put it someplace on city property with our numbers on there where we go and pick it up there rather than having to go clear down to Sherman Avenue pick up our mail. Plus, like I my ple box I just rented for spring lunch was over 70 bucks and so that's just another added expense and I was hoping maybe you guys could talk about maybe come up with another idea I did tell him about it okay and the other thing I wanted to mention

1:54:02 – 1:54:330

while I'm here speaking as a former paramedic people in the fire service and an EMS and that's kind across thing because firemen are an EMS and a lot of EMS people are firemen. Uh the anxiety level that we maintain even when we're not on the call is unbelievable. If you don't if you've never lived it, you don't understand. We're at a heightened level waiting for that phone to ring.

1:54:31 – 1:55:180

And then when we get the scene, we're dealing with people's lives and everything. And even once we get off the ship, so much the time it takes us Sometimes we never get over some of the stuff we've had to deal with. Some I' I know I'd come home off of a bad run and maybe be two days before I can finally get back where I can lay down and actually go to sleep. So that's a little bit different than somebody that's working on the street department or one of the other offices in the city. So you guys need to kind of consider that. That's a little bit more involved. when you're talking about giving people time off, you got to realize that our stress level is a whole lot higher

1:55:15 – 1:56:000

in that particular occupation. Okay. Thank you. Anyway, city manager on on you know what's probably costing the the post office cuz we got that huge section of Cherry Street closed with the change order. Are they going to be able to open that first section that was supposed to be open at some th this is the first time I've heard that there was post office refusing. Yeah. Yeah. We have not heard this. I will attempt I'll talk to the contractor see I mean even though the whole entire street is technically closed. You can still drive through. You can still drive down through right because you're not stopping residents from going out of their way. No no not at all. So I this is

1:55:58 – 1:56:420

okay. Unfortunately, I I will tell y'all that we have so many problems with the post office. Okay? I mean, at one point, one of our girls and said, "Hey, I'm going to go on vacation. Somebody will be taking my spot." We didn't get the mail for 4 days. We had to go down and get it. This is just, you know, and we can't deal with not getting mail, especially when we have utility bills and stuff coming in, right? This is a constant problem that the city has had. There's times when we'll get stacks of return mail. And I'm not talking about a stack. I'm talking about a stack of returned mail and we could have three months of returned bills from one address in that stack. That's just

1:56:40 – 1:57:210

Ashley knows we had 12 months worth one time for one person 12 of their bills. I mean it takes that long for us to get a return. You know it's it's I don't I don't know what to do. We've tried them. I know Callaway have issues because I see stuff posted on Facebook in different neighborhoods about the mail man's delivering to the wrong address not delivering mail to us. I mean, our the one girl that comes in, thank goodness, she's great. Great. She is great, but she can't be great to everybody, right? And when she's gone, everything falls apart. And you know, she only delivers what's given to us. So, I I will go down and try to make contact.

1:57:19 – 1:58:010

Probably need to talk to a postmaster. We had several, this is when I was still up front. We did have an inspector with the post office come into city hall and Lisa showed him all of it. Showed him the boxes and boxes we had of returned mail and then of course it was we'll take care of it. I'll figure out what's going on. But it it hasn't changed since then. But let me investigate it. I'll do my best to figure out what's going on and why they won't. Maybe, you know, it's probably somebody. I'm not g I don't hesitate there. Probably somebody being lazy. They see a barricade go up can't deliver there that takes 15 20 minutes off my time. I can go home early.

1:58:00 – 1:58:420

Actually told us there were several people that have already got a PO box down there. Well, they're making money. They're making money. How much is that PO box now? Well, I got the second from you got the real small then you got next size up. Mine was the next size up. It was like $72 for three months. Wow. I don't know. Mayor told me that and I thought really one more thing I got to steal from this. Okay. I I just wanted to make sure we Okay, we done talking about that because Mr. Hannings is I didn't want to forget him. I got

1:58:38 – 1:59:140

Oh, one more thing. Sit down. Don Heming's 431 thing to pass. What's the status on our big plaza money getting back from the money? What's what's status on that? Uh do you know anything? You probably don't. I have no idea what you It's been turned over. It It's turned over to the new attorney. The new attorney is doing everything. I have not got a I have not got an update, but I will you know what I'll think about it. Well, let me put that on my list of

1:59:09 – 1:59:250

obviously we haven't gotten the money. Anyone else want to speak? Yes, ma'am.

1:59:29 – 2:00:420

Teresa Langston, 6831 Lane Street. I just want to say that I think we should give the fire department one shift, whether it be 48 hours, 24 hours, whatever their shift is. Um they sacrifice a lot for us. They sacrifice a lot of family time. They sacrifice a lot of time with their children. They miss, you know, events for their kids. And what are they doing? They're protecting us. You know, people have medical emergencies, fires, you know, they risk their lives every day. They risk their lives more than the person, you know. collecting the money for the water bill and stuff. And I mean, the regular employees that work eight hours a day, they get to go home to their families every night. They don't have to worry about running into a a burning house to save somebody. They don't have to worry about, you know, performing CPR on somebody to save someone's life or cutting somebody out of a car. I think that a one shift or bereavement is not asking too much to support our fire people.

2:00:40 – 2:00:580

Okay. Thank you. Anybody else want to speak? I'm not seeing anybody. The crowd's gotten pretty thin. So motion to Yep, that's it.

This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.