Select Board - Regular Meeting

Listen the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Thank you. I will make a motion to approve the public meeting minutes for March 19th, 2026. Okay. Do I hear a second? Second. Is there any discussion on the minutes? We we not have non-public that we approved those already.

We approved those last time. Have the public ones ready? Oh, I gotcha. Yep. Yeah. All right. Uh hearing hearing none uh all those in favor please say I I those opposed abstensions that's unanimous and then the non-public and public meeting minutes motion for the non-public and public meeting minutes of April 2nd 2026 second motion by Don second by Scott any concerns questions comments on those minutes hearing none all those in favor Favor, please say I. I.

I. Those opposed. Abstensions. Thank you very much. Consent agenda. Consent. It's a nice long one. Sorry.

Make a motion to approve the consent agenda for April 16th, 2026. Accounts payable payment manifest dated 4926. Accounts payable AC manifest Harpers dated 4926. Accounts payable AC manifest WEX stated 41626. Accounts payable uh payment manifest dated 41626. Payroll payment manifest dated 4926. Appointment of Dorcas Gordon effective March 10th, 2026 to the historic district commission through March 14th, 2029. Appointment of Steve Carton effective March 10th, 2026 to the planning board through March 14th, 2029. Appointment of Steve Carton effective March 10th, 2026 to the zoning board through March 14th, 2029. Appointment of David CFKA effective April 16, 2026 to the zoning board through March 14, 2029. Land use tax for map lot number 222-00002. The amount of $0 to correct and release current use from property. Timber intent number 26-05-01-T for map lot number 219005. Report of cut number 25-059-01-T and certificate of yield tax for MAP lot number 219-00005 in the amount of $122.3.

Transfer of exemptions for disabled to elderly for the following map lot 1166-049 in the amount of $35,000. Map lot number 219-013 in the amount of $35,000. Map lot 112-101 in the amount of $35,000. Five-year review approvals for the following. Map lot 116-075, disabled veterans credit in the amount of $2,500. Map lot number 113-060. Standard veterans credit in the amount of $750. Map lot number 227-008. Standard veterans credit in the amount of $750. Map lot 116-081, all veterans credit in the amount of $750. Map lot number 106-034, standard veterans credit in the amount of $750. Elderly and disabled tax deferral application for map lot number 112-101 in the amount of $436048. Denial of intent to ex excavate and for map lot number 225- Z005 based on the following. The PA 38 intent to esavate is incomplete. The property owner has not filed a town escavation permit. Appointment of Don Aerin effective April 16, 2026 to the sustainability committee through March 14, 2029.

Transfer of funds from the transfer station revolving fund to the town's general fund in the amount of $28,790. Second. All right. Uh any item on there that anyone wants to discuss individually? I have questions on Well, I have questions on it. There's a lot. Yeah, there is that one with the excavation permit. Are we taking action on that?

So, um last in your folder there's a copy of the memo that was last year also. But, um last year the property owner was notified that they that they had to complete fill out their form properly and that they had to file for the excavation permit and they have not. Okay. So um they can refile this once they've followed they've correctly filed that one and two file for the excavation permit. Okay. Thank you. All right. All those in favor of approving the consent agenda, please say I. I.

I. Those opposed abstensions. Thank you. I'll make a motion to seal the non-public minutes indefinitely for from tonight's meeting because it is determined divulgence of the information would likely affect adversely the reputation of any person other than a member of this board. Okay, there's a motion to seal the minutes, second by Scott. All those in favor? I those opposed abstensions. That's 4 Z. Jeff, you have so this is a public hearing. So you have to open the public hearing. Okay.

There's also in your folder there's a So when you get ready to there's a script that has to be read for this first public hearing. Let me get there. And there's handouts for the first public hearing if anybody wants them um as well. So we have to read the script first then. All right. Hold on. Item six. Is that what we're looking at? Um, yeah. So, you want to look at item six where it says public hearing script. That's the document that needs to be read.

Got it. All right. Okay. Public hearing notice for the community development block grant project. Thursday, April 16th, 2026, 6:10 p.m. Public hearing on progress of the new pump station. Community development block grant funds are available to municipalities through the New Hampshire Community Development Finance Authority. Up to $500,000 annually is available on a competitive basis for public facility projects. Up to 500,000 for housing projects, up to 500,000 for economic development projects, and up to 350,000 annually is available for emergency activities. Up to 25,000 is available per planning study. All projects must primarily benefit low and moderate income persons. The public sorry the pump station serves areas located within the census designated place that is primarily low and moderate income. The public hearing will update the public on and accept public comment on the progress of the C Central Street sewer pump station improvements. The town applied for a $500,000 CDBG in 2020 to upgrade the old existing pump station. During final design, it was determined that building a new pump station was a better, longerterm solution for the town. CDFA approved building new rather than rehabilitating the existing pump station. It took considerable time to secure financing for the larger project. through a bidding process. The project construction was awarded to Sergeant Corporation. The current contract substantial completion date is 872026 and the final completion date is 918

2026. For construction, the work continued through the winter focused on the pump station concrete structure for the wet valve and valve vault which is now complete. The building work will commence in a couple of weeks. The force main work has started and currently in progress and will be done in the next four to six weeks. Okay. Thank you. All right. Um also, so we have Underwood engineers here also um to give you an update on the project. We have a PowerPoint on the script that they've given us. Um do you want to start with them first? Yes, you can get in the hot seat.

Welcome. Thank you. Good evening.

So, I'll just introduce myself. My name is Steve Smith. Um, I'm a senior technical leader with Underwood Engineers and I'm the assigned project manager for this project. So, I've seen it through the design process and now we're currently in construction. So, if we can go to the the next slide. So, just some, you know, background on the the pump station itself. It's a critical asset in the town of Bristol's uh wastewater infrastructure. It's effectively the terminal um pump station that pumps all the uh gravity wastewater flows that uh arrive at it back to the um wastewater treatment facility. Uh there are some gravity flows that do get picked up um before the treatment facility, but the terminal manhole is in um the pump station pumps up Marramac Street into Summer Street and then there's where Baker Street is, there's a sewer manhole that is the um where the Fortzman terminates. So it's uh you know it's a critical uh asset um and has suffered with some some issues o over the years. I mean it sees daily flows of approximately 200,000 gallons per day. Um and the pump station and force main were constructed in 1967. So you know it's 60 plus years old. So it's way beyond its useful lifespan. Um, the two existing pumps that are in the pump station were replaced uh in 1990. I've got 33 years up here, but it's actually 36, so it's a little bit longer. Thank you, Jeff. You pointed that out. I was making sure you were paying attention. Um, and then, you know, so the the I've got some photos here of the existing pump station as well, but um Jeff has been um you know,

trying to keep this going. Um, so this project was very uh very much needed and obviously uh you know we're awaiting to get it completed so we can get the new pump station up and running. But the existing pump station is really badly deteriorated. The roof leaks and Jeff has put a plastic sheeting over it and the leak just happens to be right over the electronic control panel and electrical equipment. So inside the building, Jeff has put a a sheet panel over it to to deflect the the rain coming off there. So a lot of And then to to add to that, the the the pumps in the in the pump station uh require, you know, continual maintenance. Uh um and and the one of the biggest issues with the existing pump station was the the the wet well volume uh is insufficient. So it means that the pump's short cycle. So that uh exasperates the situation where the pumps are just working harder than doing and that over time that just uh um destroys the the the useful life of the of the pumps.

Sorry, we put it on the big screen, but it plays automatic. So I can't put it on the big screen. Sorry. So next slide. Yeah. So this this one here is a good a good shot of the pump station here just to show you the condition. So you can see the kind of sheeting that's over the top of the the pump station roof to try and protect it from the weather.

And then just, you know, it's it where it's located. It's uh I'll come on to this as I go through the construction, but it's kind of a small footprint. There are utilities that we've had to uh to navigate through through construction, but that's that's the background of the of the pump station. Um and then on to the next slide. So funding and project budget. So again, the town worked very hard to uh source funding not only from CDBG, the community development block grant, but also um funding from uh rural development and congressional direct spending, which was out of Senator Shaheen's office and is administered by the um EPA, Environmental Protection Agency. And then the town had a a small portion to pay here. So, with the numbers I've got on here, you you you have the town has a a $2 million funding from rural development, a million50 for the CDS monies, uh 500,000 for the CDBG, and then the town 40 just over 40,000. And if I've done my math correctly, that should come to just under 3.6 million. Um

the um the rural development is is a loan though, right? It's a bond, correct? It's a bond. Yes. So, so the town has two 2.04. Yeah. Yeah. Yeah. Yes. So, to to to be clear, the rural development is a loan. And and in fact, what RD do is they don't upfront the money to the to the town. The they expect the town to take out an interim finance loan. Yeah.

Via a bank. So you've got that loan in place and they what they do is once you've expended all that money in that loan, they then come in on the back end and just pay the pay the loan off. But that's uh an important thing to distinguish that the uh rural development is a loan where the CDS and CDBG monies is pure grant money. So you got 1.6 grant money there. And then with that 3.6 6 million that we have for the that's being funding that's split down to engineering. So design and construction is 626,000 and then the construction contract with Sergeant Corporation is just under 2.8 million. There's a small 25k CDBG administration fee. And then there's a contingency of 200,000. And again, if I've done my math correct here, that should add up to the same total of just under 3.6 6 million. Uh so go on to the next slide. So for the construction project, uh the town went out to publicly bid this project. It's required by the funding agencies to to uh a public bid process. So there is kind of a process that we have to go through to get it publicly advertised. And it was awarded to Sergeant Corporation. um and the key contract dates that are here. So the notice to proceed, so that's the start date of the when the contract comes into being was December 13th, 24. And then substantial completion August 7th of this year and final completion September 18th of this year. substantial completion. What that really means is that is when the the pump station and force man are ready to be turned over to the owner and the owner gets beneficial use of that pump

station and force main. Understanding that there's probably a few things that just need to be tidied up to get final clearing. So whether just clearing clearing the site, maybe some paving and um and punch list items. So construction progress um got off to a bit of a slow start. um with um in last year just with uh as with everything when it's construction related uh you know it's the the unforeseen that come into play and just some things take longer than anticipated. So, there were some issues with the the utilities that we had to work through. Um, and then the contractor was able to get on site um and start the excavation. Um, again, I'll come on to it in a minute with the with the photographs, but the excavation's pretty deep. It's it's uh almost 20 ft deep for the bottom of the pump station wet well structure. So, we're into ledge and we're also into the groundwater at that point. So we did go through a process of um blasting the ledge to break it apart to help the excavation. That goes through again a process where we uh do a a pre-blast survey uh on a 500t radius. uh the contractor is required to go out to the all the properties in that uh radius, get that information, do the survey, and then they go through the the blasting and any any issues that come out there uh are notified to the contractor. Uh to the best of my knowledge, we didn't have any have any issues with the with the blasting. So the the ledge kind of sits somewhere on the order of 8 ft and deeper below grade. uh and the groundwater sits somewhere around 6 ft below grade. So when we excavate it down, we're having to manage the the groundwater. We do that via what we refer to as a pre-

drainage dewatering system. So there's a some well point dewatering in there that goes through a a settling tank and then it discharges to the um to the drainage system. And that needs to be continuous while the contractor is excavating uh the um the structure down to the formation level where they can start forming the the bottom of the structure with the the slab for the wet well then the walls and then the the concrete valve fo the the force man uh that is the existing force main is cast iron. Um the the new force main is actually going to be HDPE which is a highdensity polyurethane. It's a um it's used a lot for this type of work and obviously it doesn't suffer the corrosion issues that um that cast iron is. So and HDP's been around uh you know u 30 plus years. So it's it's a good good product. also has the advantage it's flexible and we can it can also be used with the directional drill technique that we've employed on this project. Yeah. And then the the the horizontal direction drilling has started. It started on Summer Street. So they they kind of work backwards because they want to take advantage of gravity. So the they they're they're allowing gravity. So they're starting on Summer Street, then they'll come down Marramac Street and then across Central Street and into the into the new pump station. Want to go to the next slides here. Go through some of these slides. So So this one's a a good one. This is the bottom of the um excavation. Um and see the the one on the uh left hand side is just showing all the steel formwork that's uh been put into the base. And then the start of ours, they've got like these mushroom caps on the top. They're just

for safety so somebody doesn't fall and impel themselves. Then the concrete gets poured and you can see in the uh right hand photograph that they poured the concrete and then they're just uh smoothing it out and getting it getting it flat. If we go on to the next slide, Chris. So this is another good one. This kind of shows the extent of the um uh the steel formwork to for the excavation and also the the formwork for for the walls. Um and in the photograph on the uh right hand side here you can see the excavators just lifting in one of the panels for the shuttering for the concrete walls. And again you know all this work was done through winter. So here you can you can see snow in the photograph. So one of the things we we we we have to be concerned about is uh controlling the temperature. Um so when when they're pouring concrete, they put thermal blankets over and uh heaters and um ducting to keep the temperature so we don't get any premature uh aging of the um the concrete to make sure it doesn't crack. Uh obviously important for the wet well that it's got to hold water. Um just want to go back to that previous one. And so the uh so you can see the one on the on the left that's the in the background kind of uh is the is the actual wet well structure. Um and then you on the one on the right you can see here they've actually they've applied a damp proofing course. That's the black um patuminous u coating. Um and then you can see the um where they back filled up against that

structure. So as it as they filled the structure up and then if we go to the next slide set of slides and here again you can see the the the on the photograph on the um left hand side here you can see the wet well in the background and then they're forming uh where the guy's standing. Um all that steel work is forming the base of the valve vault. It the valve vault kind of ties into the wet well structure. Um so this is a good one again showing you you know good old New England conditions winter conditions but uh they worked through it. So it's it was good. In fact they the concrete crew did a very very good drop job with the the concrete and uh you know when we um the walls are a foot and a half thick so they're pretty pretty beefy anyway. um just to uh for the structural loading. Um but when we did do a a hydrostatic test, so the structure was filled with water and then it's left for a period of time just to make sure it doesn't it doesn't leak. So again, that is a very good result there. There was no there was no leaks. Uh and then do you want to just go back to the Sorry, Christine.

No, you're fine. Um so yeah so and then the the photo on the on the right here you can see they formed up the walls for the um the valve vault and they're actually this one you can just see the shoot the concrete shoot at the bottom there pouring concrete at this point. So again, so we move on to the next one piston. And so here, you know, the the they've they've actually done the valve vault and the um and the wet well. And then there is a a cover slab that suspended slab that goes on the top of the structure. So that was the kind of the last pore. It also incorporates the access hatches. So you can see in the photo on the uh right hand side there the the kind of four yellow squares um those are the um uh covers so that allow access to the to the to the pumps and where the uh the red fencing around the uh valve vault that's where we're going to build on top of that with the CMU um and the building sits on on top of that and then it will have a pitch roof that will extend over the um hatches for the for the wet Well, so with that, I just open up any questions.

Does the project include the demolition of the old building? Yes, it does. Yes. Yeah. The critical path is obviously the the new pump station needs to be online and operating before we can Right. Right. Of course. And then is there a building over that? Yes. No, it'll be over that and um the pitch roof like said extending over the wet wall that was the building will be over this part of it with the pitched roof over this. Yeah. Y um and where the existing building is will be the access point. Our driveway will come in there. Okay.

And nose in towards the down side. Yeah. The existing pump station will be um demoed to about 3 foot below grade and then the existing structure will have holes punched through it just for allow any water to drain out and it will be back filled with uh with crushed gravel and then the new pave um entrance will be will go over the top of that old paving included. Yes, the paving included. Yes. Yes. Yes, it is. Yes. paving a hot button and we did this one right. Yeah. All right. Very good. Uh any any other questions here or from the public

because this is a public hearing. What size pipe is that being installed? The force man. Yeah. Uh it's a 12 in. Are there you have cons are what are the biggest risk items you see? Are we beyond the the worst?

Um Yeah, not one in the temp fade. But for so far as the pump station's concerned, the the the biggest one is the is the excavation. We're we're out now. Now we're out of the ground. We're not dealing with groundwater, the freezing cont temperatures. We're not dealing with any of that. It's a fairly straightforward process. You get the masons come in, they'll do the CMU wall. Then you'll get the uh roofer in to do the um truss, wood truss, and then the the roof on there. And then that's the building kind of complete. And then they move inside there to do the piping uh and then the building services. So, uh electrical, we got some heaters, gas fired heaters in there. So, now we're out of the the ground. There's less of a concern with um big risks. Um the now we're made a start on the force mane that directional drilling is a is a is a tough thing to do. It's uh you know best way in the world you know they pulled out some big boulders. I think one of the contractors has a photograph. It's almost the size of him you know. So so if you come across that then that that can be problem problematic and they end up having to dig down and and uh and deal with it. But again, you know, it was kind of part of the design. I said with Jeff wanted that uh the design to incorporate the directional drill just because

less impact to the community during construction. Obviously DOT are on board with that because it's on some streets lot less disruption. So they were hoping to be below all our utilities too. It's just getting along the side. That's where we ran into the issues initially. But once we're below obstructions,

yeah, I think I think Summer Street is definitely going to be the um because you've got a lot of services on Summer Street and as it comes up Summer Street, everything's kind of converging to the kind of same point. As we move backwards down to to to Marramac Street, the force main is actually diving deeper than where the existing services are. So there's less of a concern with that. So I think Jeff said to me earlier today said I I'll be glad when they're out of summer street and we're on Marramac Street. Yeah. So So yeah. So it's it's you know they've got um they've been at it a couple of days and they've they've got something like 140 ft of pipe in so far. So

and it's continuing it. We we we do Underwood provides uh we refer to it as an RPR. It's a project representative. Um there is a guy by the name of Joel Molton. He's our construction services manager, but he's out there just making sure the contractor is putting everything in accordance with our specification drawings.

Well, it's a big project for us and we appreciate all of your your help with it. It's been it's been fairly I don't know Jeff from the I think from the general public and from from just our end of things just looking at it it's been fairly um you I know we ran into an issue at the beginning but it's been fairly painless I think for the general public I think so yeah I think very low impact y this time around seems like a better handle on the traffic yeah Yeah. Which I think that's what upsets most people is having to deal with that. I think it's been

every time I've gone through it's, you know, 30 second to a minute. It's it it's really nothing. Yeah. We did receive a request from the chief of police to make sure that they didn't start any earlier on Summer Street than 8:00 a.m. So, we've made sure the contract complies with that. I actually noticed that on the sign and I I got a smile. the first I'm like, "Oh, that seems late for a construction project." But the first started earlier, the school was stuck in it. So, we tried to fix it as quick as possible. I do have a question. Um, out towards the the ball field.

There's like two sensors on the no parking pole. Do you know what those are for? I think that's for the DOT study. So, there's multiple things going on right now. Yeah. They were doing um test borings weren't just our test borings. They were DOT was do not do DOT but their contractor Yeah. was doing test scorings for the problem. Yeah. So I have a feeling those sensors are probably for that as well. Traffic patterns. And there's a paving project coming up too. Yeah. For the DOT. So there's two different things going on but or three different

Okay. Any any other questions? All right. We close the hearing. We will close the hearing. Thank you. Thank you, sir. Thank you. Yeah. Jeff's not free yet, though. All right. So, we have another public hearing. Thanks, Steve. Yeah. Welcome. Water and service fees update. All right.

Um, so this is your next public hearing. We had talked about these um under I got to get to them. Sorry. Number seven there. There's um the notice the proposed fees and sum and um there's a summary sheet there. Yeah. So we had talked about this previously but we realized that we have to hold a public hearing. So that's what this is. So, all right, we will open the public hearing at 6:37 uh on the water and sewer fee update. Sorry.

Um probably my computer is not probably moving very fast. Um, so they're they were we posted these on the website as well so that people could see them. Um, I don't need that. It's behind. Hello. It just kicked me out. But it also put on the camera. Yeah. Good. That is really weird. It just kicked me out. I can go on without it. You want

um You want my copy and then I'll pull them up.

Ed mentioned in one of the other meetings about this just to give you a heads up what my goal was. But what we're trying to do is uh at least cover our cost for materials when we're uh making connections uh new connections. So we're not increasing the water or sewer rates, but we are adjusting the fees and it uh okay cost uh to hook into the system. Um and all of those are driven by the material cost. Um, I don't have my notes here, but um, it was just a slight increase. I don't have your notes yet, but I can get them.

Um, but it's it's uh, for the meter setup and the tap and fees. That's where uh, you would see the increase. And then uh, a connection to curb stop. Uh, that went up probably about $45. And then there's an impact fee or per unit. So that's driven by these charges. So if if you were to put in a uh duplex, um it's two unit charges that we charge. So and that's the only spot that the customers would see. And that's like I say, new customers would would experience that. Um existing it doesn't really impact those.

Sorry to clear up. I don't know. I can make small but I think the best screen that we're looking at right now is just showing our your summary my yeah our existing water rates which we hadn't changed as I said but uh we are comparing those to the state average um and we're still below the state average I think the last one was in 2024 where I did do an increase to the water and sew rates uh and we're able to maintain those uh for this year.

So there's a delay there. This is your water department fees. These are some specific you want me to um cover for you. If you could scroll down just a little bit to the Sure. If you click on the 995 that just that uh note um on the total charges that's 935 uh 9 oh sorry 955 total charges just oh I'm talking right there so it says total increase $7

$70 that's what I was looking for is just a total like I said it's not huge if you go to the one below that to tap and fees it says up $10 from 2024 for like I said it's not huge but we just like I said want to want to cover our cost when we're making the purchases for the materials. You say it says the total increase is $80 since 2024 for the water service of sewer. Sewer I think the only thing that impacted was the unit charge and that was up

up this one's up $15 from 2024. Yeah, there's I think that's that's the biggest change is and we do that was uh 3/4 one inch and a half and 2in taps that we can perform. Um anything larger than a 2in tap, uh they would hire an outside contractor to do that. That's why we don't have anything posted for fees larger than that. Like I said, it's subcontracted. So who would use a larger source like that like

uh yeah fire line some of these uh new construction sprinklers sprinkler system uh but like I say we're able to do up to 2 in and there is some there was a small sprinkler system that is going in on South Main Street. We were able to perform the tap for that one but uh once we bump up to 3 in and there's a few companies that'll do that around. Did you ask if there was questions from the Not yet. Public? Not yet. No. All right. Uh, any questions or comments from the public?

No. Okay. All right. This public hearing is closed at 6 44. Um, do you want to also vote to approve them now? Is there vote to approve? I have nomination to approve. Make a motion to accept the updated water and sewer fees uh for 2026. Motion by Scott, second by Don. Second by Don.

All right. Any discussion? Maybe just make one point. Yep. Uh I did ask that these be effective April 1 just April 1st. Yep. Thank you. Still second. Thank you foring that. All right. All those in favor? I I those opposed abstensions says 4.

So um we do have Jeff um we here to do granted most of his department updates just happened. Um but um while he's here um there's one thing I need and for um from you as well it's under number so there's two things under number eight we'll touch base on first thing under number eight is I need um so we we've accepted the grant already and um this is the lead service lead service line yeah

so do you want to talk a little bit about the lead service line grant again because they have to do a vote for it's called a certificate of vote. It's the second page of that document. I can't sign this one. I signed the grant, but I need this one to for you to vote on this and pick somebody to sign. I can stamp this with your um signature stamp if you're okay with that. Um but I'll have Jeff just remind you what the grant is for. So yeah, this grant is one we went after for uh there's a lot of unknown service lines out there. Um I may know a lot out there, but uh it's not documented. So that's what we need to do is document it. And this uh grant allows us to go after some uh assistance in doing so. Um, a lot of it's just going to be leg work looking through reports and information that we have, map it, maps, uh, tie cards. Um, but it will get to a point where we'll have to actually do some excavation. Um, dig down to the service line and determine what's on either side of the curb stop. Uh, so, uh, that's why we went for this grant. Um,

and you remember what this is because we have multiple going on. This was $30,000 a grant and we could have went for a $30,000 loan which was principal forgiveness. We didn't know what to do and I I didn't realize that it was a misunderstanding so I didn't go for it. Uh we didn't and part of that requirement was we would have had to go to town meeting both and I found out too late to put the warrant article in to do so. We had put it on and we took it off and then we found out after the fact that we should have left it on. So, so next year I'll I'll go for that. All right.

No, actually I'm I'm confusing that with the asset management one. Y I've got too many grants going on. Sorry. They are very hard to keep straight right now because um they're all very similar grant applications. So lead service line. I think you could have done Yeah, I could have done Yeah, for the Yeah, for I could have done for equipment purchase. Equipment purchase. This one's different, but yeah, the equipment purchase would Let's not get bogged down. We could have could have cuz it's getting confusing. It is. So, it's $30,000 for the length service line and this is for documenting data and making sure that we get get what we need to get done this year because specific deadlines, correct?

Yep. Okay. So, according to this, you have to say um at the meeting today that you um the grantee name is going to be Sean probably is the chair if you agree. Um voted to accept funds and enter in a grand agreement with this that so that number two I think you can on the second page

the COV must be signed. Okay. Yeah, I think you can you use number two as your motion and just putting John's name in it. It's this is a it's been a very interesting process. That's strange. Uh, make a motion to approve the drinking water infrastructure certificate grant NHTES-W3-277. Uh, that the COV must be signed on the same date as or within 30 days when the grantee is signed, which would be signed by chairman Shan Lee.

Okay. Is there a second? Second. Second by John Don. So motion by Scott, second by Don. Any discussion, comments or questions? Hearing none. All those in five. All those. All those in favor, please say I. I. That is 4 Z. The other before he goes on to his other stuff. Um this is probably one of them. But in the other number eight there is we wanted to just make sure that you and the public are aware that uh we will have a partial road closure. Is that the one? Yeah.

Partial road closure on Central Street on May 11th and 12th. Yeah. Uh from 8 to 3:00 p.m. 8:00 a.m. to 3:00 p.m. No truck traffic permitted and a detour through March Street. Correct. Yeah. Um what exactly is happening, Jeff?

Uh we're scheduling a hydrant replacement, hydrant leg replacement. This is a part of a um repair that uh we had to make last the beginning of last winter. We had a main break uh right across from the uh construction site for the uh pump station. Um so we just kind of did a temporary patch. Um got us through the winter. Um, now we want to gear up um and make the the repair more permanent. So, it's going to involve us going right across the street um cutting right across the street and replacing that hydrant. So, and then we're going to tie in the services below. Uh we're hoping to uh the services above uh on Central Street, the intersection that we'll be able to restore service for them right away, but uh the three services down below uh may take some time. So might push us out. We might have to do some temporary. We're just starting to plan, but we want to get the word out there that we'll be closing the street down.

Uh working with the town in Hampton as well as the buses. Um, yeah. So, I put up the sign from the um from the police department. I reached out to Chris to find out who wording how many words were allowed in the sign and then and where it can be placed. I'd also specifically reach out to the folks right across the river there. Lift. Lift. They often come up through town. Okay. You guys doing the work, Jeff? We are. Yeah. Yeah. Um, I've been working with Victor. He'll get us uh some gravel and some coal batch. Um, but we plan on doing the digging. We've already purchased the materials uh to make the repair.

Okay. So, not changing the location, just right where um if anything, I'm going to bump the hydrant further back off the sidewalk just because it is set right on the edge and make um and part of that the the new pump station needs to tie in. So, I think that'll benefit that as well. Yeah. Okay. All right. And we'll put it on Facebook. We'll put it on the town's website. Um, and the plan is to try and get it out early. So, why does it have time to pump station for sprinklers?

Um, just Yeah. Not sprinklers. Uh, we just need uh water to wash stuff down. So, we just have a 3/4. Yeah. Yeah. It's just a small line for that. Yeah. And because this is um Jeff was here for other things um Jeff um I also asked him to do a quick update department update because this is one of the regular department updates. So covering the basis tonight I guess so. Yeah.

Yeah. Just uh beyond uh the big project and this other one that we're planning. We have uh seasonal uh turnons right now. about 160 cottages we have plus quarterly customers that shut down the winter. So, the guys have been out there busy with that. Um, we're going to go right into hydrant flushing. Um, we've already got three hydrants that need to be repaired that we've discovered had uh had issues over the winter. So, we're going to be tackling those right after uh we get our other projects done. So, um, and of course with that hydrant flushing, we'll find other issues. We'll repair those as we we come across them. So, um, down at the treatment plant, we're dealing with that oil spill cleanup still. So, now that the well the it's finally we have ice out down there, I guess you'd call it. So, now we we need to revisit that, do some additional sampling, uh, see what it's going to take to clean that up. So,

did you see my email? I did not. 10:30 tomorrow morning. 10:30. All right. So, we'll be meeting with Chris. Um, do we we're trying to get more information about how we've handled this moving forward from DES. So, we um he Yes. Will talking with him over the phone. Yeah. So, give us some guidances. We did do one test um and the limits were too high. So, now we don't know what to do at this point. So yeah,

um other on that we did have uh our emergency eyewash. We had that huge water heater that needed to be replaced. One was replaced. Um we budgeted for a second one and we'll be getting on to that uh contract. Okay. As soon as Yeah. Yeah. We okay the first one because it was failing, but um we did get the bills out on time. our office managers out right now um working remotely, but uh the crew pulled together and we we were able to get the bills out on time um and the payments are coming in. So, where are you at with staffing? Still short-handed.

Yeah. Um we still have it advertised. It's difficult with the I think uh we really need to probably visit our pay scale to be honest with you just to attract licensed operators. You know, it's tough out there. Jeff has some ideas too about um potentially changing how they are structured, not um operator training versus technicians and things like that. Yeah. So, but so um you'll probably be coming back before the board to have that discussion at some point. But yeah, because we are in difficulty.

Oh, yeah. It's but it's a critical spot. So, we need to figure out we need to figure out what we can do to to make it more attractive. For sure. Yeah. Yeah. And it it's the one position chief operator. Um it's been open for two years. Yeah. Well, a year and a half. Yeah. So, um there was somebody that had filled it but for a brief period of time and then now it's been a year and a half. So, and Jeff thinks he's retiring at some point. We'll tell you. You'll tell me when to. Yeah. We'll tell you when you're allowed.

Great. Uh how are we doing? Uh um equipment and and machinery everything's um we talked about did we talk about a backhoe or was that highway? I think. Yeah, I think we did uh I I think uh just because we started having some repairs that are needed on ours, we did get some pricing on it back. Um but it's it's crazy when and I think we can continue to use ours, repair it for small dollars at this point. Um, we did uh we did look into a screen. Yeah.

The headwork screen. And that's something I think we really seriously need to consider for next year's budget. I think that'll be the huge purchase uh for the treatment plant. We'd like to see how the this new pump station has these chopper pumps and it chops up the rags. Uh but they tend to reweave by the time they get to the treatment plant. Interesting. Yeah. Is the head work screen that replaces the muffin monster? It would. Yes. Yeah. Yeah. Yeah. Um when you say huge expense or huge project, are you talking? Well, I think the unit improvement or a huge cost. It's it's a huge cost. Uh

the unit itself is probably 100,000, but then this is a a a piece of equipment that probably would need a building over it. Yeah. Um, and once you get the engineers involved, it's going to probably I can share the video um from the presentation that we had done at the treatment plant with you so you can see what it looks like, what he's talking about. Um, we were only able to see one of them work. Um, but they came with the truck and showed us. Yeah.

But yeah, I'd like to like to pursue that anyways to see what our options are. Um and and dees has to be on board with it as well. So it has to be a piece of equipment that would satisfy our flows. It can't just work part of the time. It's going to be working at peak flows. That's where we run into some issues. So all right. You have any questions or anything for us? Not that I can think of right now. I mean I think things are going pretty good. happy with the way project's going finally. So, can't wait for that to be done. Yeah. Been years in the making. It sure has. Yeah. Yeah. But

Yep. Well, I think I think things are good. Good. Uh are we still thinking about auctioning off a couple vehicles? Yes. Yeah. Um those I have uh the you um it's a dump truck, one ton dump truck, Chevy. I think that's a 2007. We'd like to put out a sealed bid as well as a 2008 F350. Both of these are diesel. Um, we have one plow that went from one of those vehicles, moved to the other vehicle, and I think I'd like to probably put that out to bid maybe as a separate the third. Yeah.

Uh, I trying to think if there seems like there was another Oh, I think that was victims. I can't auction off this stuff, can I? Yes. Um, I see we're consistently rated as one of the best water supplies in the state, at least clean, you know, for clean water. Is there anything that you see that puts that at risk? Yes. That we can help with because I think that's something that makes this town attractive.

Yeah. Well, I well, I've always had a concern with the development that's going to take place across from the the existing well. Um, there's a proposed house lot that's going in there and there's more and more activity over there. Um, they want to put some docks in. Um, so I do have some concerns because that would increase boat traffic and the um I don't know what type of boats would be in there or you know filling filling these boats or jet skis with gasoline would have a concern you know so honestly that's that's something that does concern me um but it is an approved buildable lot so although it is under significant review

it is right now from the at the moment Yeah, I think we we've talked in the past too about the aquifer also not being in town the the two huge do something to help protect that aquifer eventually in the future. that there was a just it's small in the terms of the of the area but there was a lot that was right in the middle of the aquifer that was um donated to Lakes Region Conservation Association so that will not be developed that strip between Benton's field and um Places Field

Oh nice yeah I didn't realize that yeah that's huge yeah I well protection area actually does extend into Alexander quite a ways all the way up to their actually their town shed. I have that's one of the places I have to inspect is Alexander townshed. So yeah, but that would be that would be where we would do the most good for the the water supply would be protecting the development on those on those fields. Of course, it's in it's private property and it's in another town, but Right. You know, the conservation easements would be the way to go there, right? Yeah. If they're willing. Yeah.

Could we buy them? Can always buy them. Yeah. Hindsight, I wish we had across the street, but Yeah. Oh, yeah. Yeah. Yeah. Yeah. That would have taken a problem off. All right. I think Jeff's off. Are you have anything else, Jeff? Not that I can think of. Okay. Have a great night, Jeff. Go. You can I'll see you tomorrow morning at 7. Thank you. Thank you. We'll see you guys. Take care. You all right?

Buzz, how are you? I'm fine. And you? Good. Come on up. Am I up? Yeah. Come quick. You have the next contestant. So, uh, this is in regards to the challenge partnership agreement. Yes. I come bearing good news. Um, the agreement is in um under number nine, it's the Pemath CPA. And then there's the on number nine, the Pemath overall plan. Well, let's explain.

Well, um I've been before you um several times in the past about this. Um we've been going back and forth for coming up on about a year um to get this challenge partnership agreement in place and we finally have um um put to bed the remaining issues. Um and I'm here to um hopefully get your approval so we can have this signed. Um I can go into if you would want me to walk you through it, I'm happy to do that. Um, whatever you whatever you want. I'm assuming we've had legal.

Yeah. So, legal started at the beginning. Um, we worked through the legal questions and then we've been working back and forth with Army Corps as well going through their questions. Y um, and our concerns. So, they've addressed our concerns. The latest concerns we feel they've addressed um, to the extent that they can that Yeah. to this again. The Go ahead. Well, the issue that came up midway through this process when they were when Tia Mercer from the core was here before us

um and we decided to go the challenge partnership route rather than the 25-year lease. Um it was presented to the town um as if it would be a five-year agreement and then it would renew um for five years. But the current agreement before you is for the construction period only. And then we enter into a new ongoing 5-year agreement after that. And one of the things that we were horsing around with. There haven't been that many negotiations, but it's it takes an amount of time to get it from from us back to us because the core office of council has other things to do. So, but um um our principal concern was that we go and raise funds for this and build it and then we we lose, you know, influence over it and it's pulled out from under us. And I don't I don't really want to fund raise for a federal project, but and and we've pursued asurances of that. There are two clauses in here that get to it as and they're giving us the assurance that they can. I had asked in the most recent iteration I'm putting on my lawyer hat. I'd ask for a best efforts clause which would basically there are that is a legal term of art that has a very settled meaning. Um and they they basically came back at the end and said they couldn't do that um because they can't control Congress and and the political winds in in Washington. So this comes as close to giving us assurance in two places as we can. It specifically mentions that that this is for construction only and it will be replaced with an ongoing 5-year

agreement. But there's no there is no language in here that obligates them to do that. Um and we're we're not going to be able to get that. So um the one thing I can tell you that gives me some um confidence in this is that um um last February February of 2025 um I went to a a public meeting where they're the the the core is um updating their master plan for the Franklin Falls um flood area. And I've looked at the old and the new master plan and they specifically um include in one of their um uh goals to encourage recreation within the flood plane area. So I think we can take a fair amount of comfort in that um that they want this and um and and that they won't pull the rug out from under us. Can't control Washington. and that's just a risk we'll have to take.

Um, you will note that the partnership agreement, it doesn't have a couple of things in it. We're waiting for a updated number from Mike Vnali. Um, he would hope that he would have it by today. He did not have it by today, but if you're com we've gone and the appendix it references is the the plan that's up on your screen and in your pockets. Yeah. But if you're comfortable with the challenge partnership agreement and you can motion to approve me to sign it once the numbers are in. That's the one. I my vision what it used to be but that has topographic lines on it. Yeah, it does. It's just hard.

Do we have a feel for the numbers? You have an idea of where this I can tell you what they were but those are old and they are um let me get there. We did a grant application for Northern Borders um about a year ago and it was in the order of magnitude of $2 million. Yeah. It was 1.8. Yeah. Yeah. So, originally it had been a lower number and we did find an error in the formulas and we had during the northern borders application and we hadn't fix it and so it's 1.8 but

it's going up. It's definitely need to be over that. But the as as Sean knows um at least um the stars are starting to align on this being a community volunteer effort um and and um I think most of that cost is going to be donated. I think we're going and and if we can get some of the materials cost assumed as well, um I think we could be talking, you know, $200,000 or less, maybe significantly less. How about ongoing maintenance of retaliation?

We're we're we're um we are there's another part to this that I'll get to, but when that part falls into place, we are going to set up um a nonprofit friends of Pemmy Path and do fundraising through that. And then the town will set up a dedicated singlepurpose trust fund. And all monies that come in that we are able to raise publicly, we will put into that trust fund. And that will be used. And and the goal is to not only raise whatever we have to raise to build this thing, but to build up a fair fairly large cushion and maybe revisit the cushion every, you know, periodically every five years or whatever it takes. Um so that we have um um ongoing maintenance taken care of. Um, we have talked to Victor um and the town can make room at the transfer station or the the high the highway department property to store aggregate um so that um I've I've done a fair amount of um inquiry into how the northern trail rail trail is maintained and um they have over the course of their 70ome miles they have strategically stationed piles of aggregate that they go out and and and use at this in the spring. We will probably be subject to the same kinds of minor wash outs and erosion um each year. And in fact, part of this trail floods um fairly regularly, but you you just go out with a backhoe and spread some new aggregate and and and you're underway. We're most of the major erosion will be taken care of. um by engineered culverts which which are not in place now and and so there is some

fairly significant erosion but that that'll all be taken care of. Yeah, I would hope would make it a pretty good priority to keep it well maintained. Yes, I I will add for the board and the board knows that obviously the intent is not to ever have to rate have any money come from taxation, but can we guarantee that in perpetuity? No. Um, but we've also talked about our parks don't have any funding right now for it's coming out of someone else's budget to maintain do maintenance at those parks. So in the future we've talked about doing something to fix that as well. So

we incidentally just while we're on the sub amendments um we haven't spoken to them um in a while but there are two snowmobile clubs that have offered to enter into a contractual undertaking to assume all of the all of the the dirty work if we provide the materials. So, we will, you know, we're going to be revisiting that um in the in the coming months once we get this thing um up and running. The agreement will allow snowmobile traffic here on most of it. There's a period where the purple line is right

which is actually because u field um the core of engineers does not want snowmobiles in there. So, there is an old driveway. It's um it's got fairly large caliber trees lying across it. It's very hard to climb through it. That will become the snowmobile bypass. And and when we when we hiked that to identify it, we had one of the um presidents of one of of I believe it was the Alexandria Snowmobile Club with us. Yeah. And they blessed it. They wanted it to go farther down around around this wetland area. Yeah.

Um because they didn't have to do a sharp corner, but we this this adds more expense, more impact as well. Yes. And and and they've asked they want a Cadillac trail here. They've been advocating from the beginning for a 20 foot wide trail and and the state standard is 12 and I've been able aren't able to find any 20 foot snowmobile trails publicly maintained. So they're you know I we've discounted some of their demands on their demands was you know they'll just have to slow down and make a 90° turn.

Well do you remember there was one thing that they didn't wouldn't allow on the trail. I can't remember what it was. I'm sure I know we discussed uses but yeah I can't remember it might be it might be all terrain vehicles there was a concern about horses at one point too but we can't not we can't restrict it from horses now horses are allowed on existing trail what about electric bicycles I'm sure that's allowed yes okay most of the rail trails allow those yeah but some of the some of the federal lands are picky about well where especially in like the wildernesses was discussed

in this agreement. Um, it provides that we basically consult with them, but they're the ones that dictate because it's federal land, right? We're we're unfortunately most of what goes on in this state rail trails that it's stateown rail rightways and and we're procluded from that. So it eliminates a huge source of funding and and whatever, but we're trying to at least in the state we're we're adopting the state engineering standards, but we have to work with the core for things like use restrictions and whatever. Yep. So,

okay. Um, now there's one other piece just and this this just this email just came this morning at 11:48. But the second piece of this is um that because we're on federal land, we have there's a question of whether we have to complete a tier 2 environmental impact study under the National Environmental Policy Act. And um Tia Mercer, who is the um the core um manager assigned to this project, indicated um some months ago that the that there we might be um eligible for a categorical exclusion under the NEPA statute and we won't have we wouldn't have to do an impact statement. Um but that got put on hold because the um archa the core archaeologist that would handles all that got eliminated with the doge effort. Well, they've hired a new one and he or she is is now um in the process of coming up to speed on this project. Um and um I'm sorry I I have to consult this to remember the specifics, but um he he he or she is is in the process now of determining whether we have to do a survey. We already have the survey and it's been provided to them including the update that Mike McN did um

um um around the holidays that has topographic lines on it. Um so that shouldn't be a hurdle but um then according to the email that came in today there would be a 60 to 90 day uh period of analysis and and whatever um before um they can make a determination that we satisfy the categorical exclusion. I've looked at I put my my retired lawyers hat on a few weeks ago and looked at the the policy act statute and all the federal regulations surrounding categorical exclusion and I also found a publication by the core of engineers listing their specific categorical and we qualify for two of them. So, I I think that this is unfortunately it's going to slow us down a little bit, but um I think that this is good news.

100 grand on a Yeah. Yes. Well, I'm not concerned of I would like um I would like to be able to start building this thing in 2027. Yeah. But if we have to wait 69 days and and I will not um start fundraising until we have the NEPA report in hand or we have C certification that we don't need. And the the qualification for the exclusion is is if I remember right is basically the fact that there there used to be a railroad there. It's already been disturbed.

Right. That's yeah the the the specific language isn't isn't precise to that but it talks about it talks about ex ex existing disruptions or pre pre-existing disruptions. Yeah. And we fall under we fall under that. Okay. So, um but and frankly, we're going to make a lot of those places better. Yeah. That are continuing into a road. Yep. Yeah. It's true. Yeah. But um so, um that's that's progress, but again, it just comes in when we're dealing with I'm here from the government and I'm

here to slow your project down. But um you know, we'd wait in 15 years. I guess we can wait another 60 to 90 days. But but I just I I wanted to give give you this update, too, because it's it's it's encouraging. But this the the um partnership agreement. I I would hope that I could get your permission tonight that we can when we when we get the the numbers from Mike McN that we could proceed to sign this. Can we sign it now pending? You can. Well, you don't have to sign it. You vote for me. It doesn't all be the same thing, is it? Like if we sign this, we're not all for

No, we're not going to sign it till we get the numbers from my only one. Once we submit it to them, it's a partnership with the Army Corps. There is a way to get out of it, though. Yeah. Um, we've already uh we've already budgeted for Mike's costs. Yes, we will. The intent though is to fund raise those and and reimburse. Yep.

There's a clause that says upon 60 days written notice to the government, the partner may terminate this agreement. Either party elects to terminate the agreement, both parties shall conclude their activities relating to the project. The only thing though I think if we started to do any construction work and we terminated the agreement we may have to put it back. Yeah, that's so but other than that um that it is in there. So do the motion. Go ahead. You've been doing them.

Make a motion to approve the challenge partnership agreement between the department of the army corps and the town of Bristol New Hampshire. um and to authorize the town administrator to sign off on it once we get the final numbers from our town engineer. Perfect. Second, Scott. Uh motion by Scott, second by Scott. Scott S. Scott. Yeah. Uh any further discussion? All those in favor, please say I. I. I. Those opposed abstensions that one zero.

Sir, thank you so very much for your hard work on this. Doing a lot. I I hope to see it built

comment. I have a a good friend of mine is on the board of Legendary Trailways. Uh and he's offered if you if there's any if you want to talk to someone who's gone through building their trail system. Well, actually, I I I meant to mention this, but um I am the town's representative to the um regional planning agency's um transportation advisory committee. And at our last meeting, um earlier this month, um the uh the the regional planning commission's um transportation planner is forming a committee on rail trails and Yeah. And so I've already been network I've already been networking with some folks up in Osipy and and and other places. We are unfortunately I think the information flow is going to be going from us to them because we are farther down the path. But um um I'm going to I'm I think I've decided to commit to committee number eight

before you're done. Yeah. I got too much time on my hands um as anformational resource because it'll just plug me into a whole network of people that um around the state that that know this stuff. So, right. Um just personally, I want to help not separate from the board. I just want to help. Got a shovel. I'll break out a shovel or whatever. But, uh seriously, I Well, we meet the second Thursday of every month. If you um I'll put you on the email address if somebody 5:30. Yeah. 5:30. Yeah. Okay. Except we don't meet regularly because things move so slowly. But we'll be meeting we'll be meeting in May.

Awesome. They also are going to the Hein. Oh yeah. We have a presence at the Hein Fair every year and that's where they get seem to get a lot of support at that. We have close to we have a mailing list now close to 100 people. Yeah, that's what we noticed when we Scott and I did the walk there in March. Um and noticed that there were quite a lot of people from not only just part-time folks in Bristol, but people outside of Bristol who were really really interested in the project. Yeah. Yep.

We have um I've we've done the Hein Fair for three years. We have had all manner of people that are in the snowmobiles obviously. Yeah. But we've got um crosscountry skiers, we've got hikers, we've got road bikers, we've got people that want to fish along the river or launch a kayak. I mean, you name a recreational pursuit and they are interested. And in fact, this past summer, we had a jar out that I was in the process of putting pens to and people started walking by and dropping money, which we had to give back. Yeah. So, I mean there is there is um

there is a a huge um ground swell of support for this. Um and I don't think our fundraising is going to be difficult at all. Um but um we just I don't want to commit to taking money until we know that we have all of the pieces in place. So we're if we have to wait 90 days, it's it's it's makes it a little more difficult to get things done in the summer of 2027, but that's still the goal. Yeah. Very good. Can the public ask a question? Sure, sir. Go ahead.

So what what is the risk for if the Armory What could the Army Corps do subsequently that would put this at risk in some way or other? Well, I wouldn't put it at risk, but the concern that that we have is especially in this in this age of of federal budget retraction. Um, I don't want to go out and raise donations from the local community, build this thing, and then have the core pull it out from under us because it'll look like we were used, you know, as kind of backdoor taxation. And that troubles me greatly. And that was the last point in the agreement. And we've got as much assurance as they could give us. They have told us unofficially um that um and in fact I know this because I've read their master plans that their master plans have a goal of encouraging recreation. So um they it would be difficult for them to take this over from us unless we mismanage it. But um but that's the that's a risk I didn't want the town to take. So if that answers your question.

All right. Very good. Thank you. Thank you. Thank you for your time. Thanks.

Uh transfer station updates. Come on up, sir. I have two things under him before we turn it over to him. Okay. The which he knows about one of them. So under um No. Oh yeah, you could actually. Um, sorry. Yes.

Um, so under number eight, nine, never mind. 10, the boot reimbursement. Um what we've come realized is that when we split the transfer station and the highway department, highway department came and increased their reimbursement but we but it was specific to highway department. So um we um just copied the memorandum that we did before um for the highway department to get their reimbursement increase as well. Um so matching both water and sewer and highway now. So it would move it from 100 right now to 150 which is probably what it's cost.

Do you have a standard or do you obviously have a steel toe standard but other than that you let them choose their correct? Yeah. And they just have to bring a receipt in with a request for Does $150 cover that covers it? It's usually I'd say about 130 something like that to 150. Uh, somebody's just recently was 159, but I guess it depends on what you get for boots. It could be a little bit more. Yeah, but highways is 150. Water must be the heated ones. I wish I could find good boots for 150. I don't want to tell you what I pay for my boots. Um,

they're not Herman survivors. Are they Herman survivors? No. No. Cuz Herman survivors are more than 150, aren't they? Uh yeah. Yeah. My light hiking boots are $330. Holy. Yeah. We can't go there. My my limits are probably six now for to replace. But but mine are like 10 years old cuz if you want to go up to 300, I'm good with that. But my point is only that. No, I'm just kidding. We work on a fee, right? So I just want this to be enough. No, it's I think it's plenty. Okay. All right. All right.

All right. Is there a motion? Sorry. Here's your form. I didn't mean to throw that at you. I'll make a motion to approve the uh reimbursement for employee boots for the transfer station at a maximum of $150 per employee per year effective April 1st, 2026. All right. here. Okay. Motion by Don, second by Scott. Any further discussion here? Uh, so how many functions are going to increase? Uh, 50. From 100 to 150. 550. Tell us how many employees.

Well, right now, well, there will be. It's like five or Yeah. Right. Some have already got reimbured this year. And that's how I came across it because I can't I'm like I can't give you I can't give them 15. Yeah. So, can we make that retroactive? We You could, but I would have to go back and give it to him. I'm kidding. I'm fine with that. Do you want to make it effective January 1st instead of April 1st? I will change my amend my motion to effective January 1st, not April 1st. Good. And we'll fix the ones that have come through. Okay. All right. We had two already.

All right. All those in favor? I I those opposed abstensions that's 4 zero. Great. Um the second actually I'm going to just turn it over now because the second thing I think he'll touch base on. So um so I'm going to introduce myself first. I'm Chuck Cullen. Good to meet you Scott. Good to meet you. Recognize you in regular attire. Yeah. usually in. So,

all right. Uh, first thing I want to go a little bit about what we're doing this year and, uh, I'll go in depth with some of it. If any questions, just ask. Uh, we're revisiting the styrofoam. Um, so what we I talked to Christina, it makes sense. Um, instead of looking at the the machine that bring breaks it down, we're going to go and try to We have a trailer and that's not being used. It's a covered trailer. All we have to do is re- roof it because it's made the wood is terrible. Um, the trailer looks brand new. I guess they were using it for Alexandria to to bring to bring

We originally were using that to haul cardboard up to Ashlin before they were and when Alexandria wanted to start bringing their cardboard, we loaned it to them just to get going till until till they could buy the Okay. So that and it's been sitting there and I said, "Well, we we got we need we we can use it for something." Mhm. So, we decided if we go ahead and replace the roof um that we can talk to to uh Guilford Megan. Um she has these big containers that they put the the

bags, big giant ones. Yep. Big construction bags. Yeah. And they put styrofoam in them. And we decided that if we can get two of those and then put styrofoam in it, take it over to her, re let her have those, she gives us two more that we do that for a year. Maybe we can come up with some numbers and then revisit the grant part to maybe get that machine over here in Bristol. That's a great interim solution. Yeah. Yeah. Almost the way we started. Yeah. then that would give us a little bit more of what the numbers are. Um it's it's going to be more of

it's not a weight thing. It's what we take out of the system. Right. Volume. Yeah. Right. It's a volume thing. Absolutely. So that's less pulls just same as cardboard. Less pulls. That's right. That's right. Have your container when they do pull it, which is although you're paying for weight, but you also want to maximize that. Correct. Yeah. So, so we're looking at doing redoing that trailer. Um my question to you guys are um would you like to see it painted like a gray and put a um the town label on it, you know, on one side. Yeah. So,

that would be great. I I think I think that that way it take care keep the wood that's on the side. We're not replacing the wood on the side, just the roof. And so if we do that, it'll help keep the wood um from getting any damage on it, too. Yeah, I think I think that's great. Is that a homemade side or homemade enclosure or is it manu? It's manufactured enclosure. No, the enclosure was homemade. Mark um made that enclosure. All right. So, it's not All right. Mhm. There is sides, you know, come up like that that are are um part of the trailer. Yeah. Part of the trailer. Can we use like tin just steel roofing?

Well, there's a roof of wood that has a film over the top of it. And that's supposed to be waterproof. And so I felt like, hey, we'd go with that way. And like $35 a sheet and I was thinking maybe we can do it. Takes three sheets to cover it. a flatter equipment trailer that they um I'm all for it. I think that's great. Um that'll train people to Exactly. It'll get people in the habit of doing that, which is going to take a while. We'll start advertising that, too, and we'll put a sign up there. You guys will talk to everyone. Um

we talked about too um also creating some type of cell tracking. What are we bringing there? What kind of gas are we putting in the vehicle? Absolutely. What are we saving on manower power? So manower so that you we have the whole gamut when we come back to you and say we really want to do styrofoam but this might work. This might be good for us but sorry. Are you going to make the repairs in house yourself? Yes. Yes. Yeah. Do we have to sign repair away? No. If it's under a certain amount of money, he can do it. But if it's o between So if it's under 3,000, he can do it with his

right. If it was 3 to9.99, I can do it. So you can take it out of the budget or use the uh capital. We have a question about that. So um we could use the capital. Could we those as equipment? I mean improvements to transition. Oh, you mean the revolving? Sorry. Revolving fund, not the I was confusing with the town building fund. Never mind. No, no, the the transfer station fund. That's what it's for. So, we just took the 28,000 out for the compactor. Um, but I can um Oh, we're only talking. Yeah. Talking about $1,000. Oh, yeah. Yeah. Yeah.

Yep. Are you going to use marine grade plywood? Oh, no. said that she is. Well, can we So, when he's when we get to another one on his list, I don't want to jump ahead. I may ask you what your thoughts are when we're revolving that as well. Okay. I got to wear the new booze though. Yeah. You could just use it out of just pay for it out of the budget for now. But, yeah, we have at the end of the year if we have to transfer out. We have a line now. We've actually set these up to make them a little easier to track. We have a actual um each this is in a fund by itself now. It's a it's instead of you know how general fund is all one fund one this is fund 30.

So everything that has to do with this is fund 30. So we can book it there and then worst case if you didn't think it should come from there then we can transfer it to the budget. Great. Um, I was going to bring something up, but I think I'll probably let you do your do all of it and I'll bring it up at the end. It's nothing bad. It's a question, actually. Okay. Yeah, Nick. All right. Uh the next thing that we're thinking about is uh we're going to build a some type of gate in front of our cans to keep the cans

inside the Yeah. Cuz not often they blow, but they will come out a little bit, you know. So I want to put something there. It won't a sheet of plywood and we can have it done in a couple 2x4s. It's not going to be that much either on that. So that'll take care of that. It's going to be something that we can put in there. We can dump over it, which will keep the cans uptight and put more cans in it. And then when we're ready to uh recycle the cans, then we'll pull the whole thing out, put it to the side, and we'll be able to go get the cans and and recycle it. Yeah.

Could we do a quick search for like a little fence or like even a dog like a dog pen like just using the panels to use to make that? Maybe you can find something cheap. Use um or you can get the panels with the gate in it. Yeah. So, well, but you also want you want something you can you want something you can physically just pick up and move. Yeah. with the skid steer. We want Don't we have that that dog pen? Actually, it was in Mars. Remember the one that we pen? It's over at the public safety building. Okay. It's um been staked into the ground because remember

Okay. But I'm thinking, you know, putting something like that there premade pipe tubing with some fence attached to it. How how far it it needs to be almost 11t. Yeah. If you get two sections and you just test plus it's also needs to be solid. So the fence. Oh yeah, chain linking fence. Old section of guard rail laying around. See, we'll we'll leave it. We'll leave it. Okay. Just get creative. We are. But make it look good. We'll paint it too. Yeah. Put the old the old water.

All right. The next next thing uh we are putting out the trash cans next week around town. So we've already they've already put some out at Kelly Park this week. Um I think Wednesday they put them out. So now we're going to put ours out right after that. So um you got any issues with that? No. And we'll take care of it. They just need the ton seal. Need a what? Need a ton seal. the old one. Hey, I'm I'm good with the old No. Uh we are going to build a the cemetery building

in his other house. So, you know, you know the our little building that's behind um I always say number two. So, big art is number one building. Uh CN D is number two building. That's how I Okay.

Behind that, we built a where we put our tools and stuff. Okay. Which is nice looking. I bought one of those and put to Fort Cemetery and it went into cemetery budget and all. Got it pretty cheap. It was during the winter season and they had it down half price of what I bought that one for, but it's the exact same building. I'm going to come over here. already told my guys that we can probably do it within a couple hours or so. We're going to build it for them and put it behind a building over here. So, and then we're going to take Yes. Then we're going to take that building and we're going to bring it back over to to

I'm lost. So, we have a So, we we have the build. We have a a little shed. We moved it from the side and put it behind. Yeah. Yeah. So where that's going to go away and it's going to go right behind this building. Um the reason we did behind the stayway behind that jog out it's going to be behind it but it's going to face the paving because then they can get in and out of it. The cemetery trustees right now there's material at highway there's material here. There's material in basement of someone's private home but it's all technically owned um by the trustees in the town. So, I'm going to the shadow.

I volunteered to take care of that for us at the cemetery and have that done. And then I'm going to take the the building and take it back or two to us at the transfer station. And I'm going to put it back where it was right there by big arch building. And we're going to have some tools put in there that we can use right there. You know, we keep keep some of the tools inside the building. I want them out of the building. Okay. Yeah. Cuz there it's it's just a little bit too much. I want to put them right in that building, which was very good useful for us when we did have it right there.

So, all right. Um, we talked to about doing leveling that building out and I haven't got a quote from Randy Rue. I've talked to him. He said a couple weeks ago that he will give me a quote on doing that building and getting it leveled back up. Um he's I see on Facebook that he's building the house and stuff like that. So, of course, he's probably pretty busy. So, I'm kind of waiting for that cuz I do like his work um to get that done. So, I'm kind of waiting for that. Um, we also are going to enclose the the porch side right there and make that a bigger office for me. Also, there's a refrigerator inside. I'm going to put it out there where the porch is. I'm going to close that. And that door that we have right there at the porch, we want it, you know, we're going to put it on the outside right there. Y. So, we're just waiting for that quote from Randy. As soon as he gets time, whatever he can send, we'll get that taken care of.

I know also that I guess it's been a month or so, but that correct. So, he's wrapping other stuff up as well. Yeah. Yeah. Because we're still waiting on the ring diver. Yeah. But we're still um I've talked to committee and they still think we should do that. Yep. Yep. So, The changes for the building will have to it'll be lifted obviously, but um at first I was thinking that's a town building maintenance fund, but it could be solid waste from transportation revolving fun. Yeah, use that. Y absolutely. That's what it's for.

Yep. And and I just looked but so you know what's left after we take it's 25,000. We put fif we put the 38 from that check that from the sale of that property in. We put 15 at the end of 2025 in which was from recycling and then we just took the compactor out so it'll be um 25,000 255 still in there. Yeah. Okay. So dorm really good. That's great. Ch.

Uh one other thing too is the fees and the policies for transfer station. Um, we've been working pretty good on it. Uh, I had Shannon helping me out. Uh, I won't I I'm won't make a June or July deadline, but I will make a January deadline. I want to have all that and have it in front of you guys to overlook at it. And it's on an Excel, so we'll be able to hopefully capture some of the fees. Um, we are right now in being hit on about they're they charge us 15 more cents per tire for fuel. Um, they're charging us uh $35 a load to have it uh picked up and dumped on our SNWs. So, we're getting hit right now pretty good. in. So I'm hoping to uh

and we still don't know um we are getting the 350 extra per hall or um is it per hall or per ton per ton? Sorry, per ton.

It's the de has put that in place. They still haven't given us um process on how what to so we're supposed to have we have to apply to get reimbursement every quarter and they haven't finalize that process yet. So we'll get some of that money back from them the 350 but we still don't have the process fin and I think if I'm not mistaken that that wasn't very much like 858 $86 wouldn't wasn't too bad for the first quarter. Now, of course, for the summers, we're going to have more tonnage, but for that first quarter, it wasn't that bad. So, and the last thing, um, we are short-handed staffing right now. Uh, Joe went to back to Kelly Park and, um, Art came back and he's only working four hours a day and and it's in the afternoons, every afternoon. So in the mornings we're a little short-handed. Um but we're handling it pretty good.

Steve Jones will be joining um May 1st. Yes. Okay. Great. Correct. Yeah. So who's going to be manning down below? Right now it's just going to be one of us. So I don't have one specific person going to do it, but it'll be one of us going down there. And that's only once a couple times once a week. on Saturday. Saturdays it's all day and then on t uh Mondays it's from 10 to 2, not closed on Wednesday. Um because we that's our burn day that we do and so we're not we don't have anybody down there for safety purposes.

All right. Any questions? I see that. Yeah. Um, so as I was telling you, he's got there. I was at a conference earlier down in the conquered and we got to listen to a representative and he's on he spoke about the josiah bartlet.org foundation. It's like an organization through the state that there's I guess some good information on there for solid waste and such. Uh I think that's where you research for grants also. What what's the name of it? Jbartlet.org. And then the New Hampshire the beautiful which uh

she said she but he spoke about um that's a group yeah no and then a uh so he spoke about lithium batteries trying to start programs there's funding for programs I believe to make it uh easily accessible for people to drop off batteries batteries so that they can keep them out of landfills. So, we already have that programming process. Uh, anybody brings their batteries, whether it's alkaline, it doesn't matter. They bring them to us and I want them to keep doing that. So, we can go aline, huh? You do collect alcohol.

Yeah. So we can go through we can go through and make sure because they'll have the button batteries in mixed in with it. They'll have they could be a rechargeable battery that looks like a double A. So we always tell them bring them to us and then we go through them and we separate them and then the alkaline goes in the regular. The alkaline goes into the regular trash. But we don't want the people to do that. We want to make sure that they bring to us and they're really good at doing that. Okay. And so, uh, and then we have the button, all the the batteries. We do have it a system that goes with electronics. It goes back to that and that's through NH Recyclables.

So, they take care of it and, you know, there's a charge for it, but not much at all. Okay. So, yeah. No, it's uh Yeah, you never know what you go to these. We are doing We are doing a program. We're going to start up to another one is we're going to put a table at the the metal over there by the metal. Yeah. It's going to be our table and we want people to bring stuff to us and we're going to double check it because a lot of your your um grills, they have batteries in them. Yeah. And one thing we we went to a a summit just recently with batteries, ion batteries,

and the grills, if you don't take that battery out, it could be throwed in there. Well, what else do we throw in there? We'll throw a lawnmower in there without gas or oil. We'll throw a lawnmower in there. Well, just so happened when we went to that summit, we come back and we walk by and you hear a click click click click click click click click and that was the reason why the battery will click if you throw it a certain way maybe or something. The battery will still

Yeah. And all of a sudden you got gas right there and um ignite. So we are going to start they when after that summit we uh come back and said okay let's think of what we can do you know so that's what we're going to try to do this summer for uh here in Bristol. Okay so we're getting that going. One last question. Yep. Uh how's the dumping been across the street? H don't exist. Okay. Good. So, ever since we took the limbs, got rid of them and you can see that's right. It stopped completely. Good. So,

do we have any capacity to take more cardboard from another town? Absolutely. Okay. Absolutely. I may reach out to you. I've been talking informally with um the new one of the new selectmen in Hill. That's a brand new board. All three people are Yes. Um and he's really interested in finding out how we can cooperate on things. Bring styrofoam. And styrofoam. Brand. All right. That's money. Yeah. Absolutely. Styrofoam won't be money in our pocket.

The cardboard will currently what they're doing is they they throw all their cardboard in in a whole other roll off and beat it down with No. Yeah. Bristol, we'll take care of it. Try to get it as full. Absolutely. Bring it to us. Yeah. All right. I'll I'll talk dry and clean. Dried and clean. Do you really need that trailer or we No, I know. I mean, for the cost of a a trailer, they're they're going to they'd save a lot. Oh, yeah. Because it's it's very similar to Alexandria distance-wise and, you know, Oh, yeah. setup. So bring their cans. Y bring them. I want it.

The what? Cans. Aluminum can. Yeah. All right. Very very good. Yeah. Oh, aluminum cans. Yeah. Aluminum cans. Do you take copper? Okay. So we started we started another program that we found out that cuz everything was going into the metal dumpster. It's mixed metal and and we That's right. And we were taking it to stings and you know it comes back and gives money to the to the town.

Well, we decided to do copper and separate that. Oh my god, what money that we get out of copper and what money we get out of you'll see us now vacuum. We'll cut the cord, you know. So, we keep all cords and we try to catch all them any microwave. Do you have a stripper or would you just set No, no, we don't. We don't. We're not into that cuz that takes a lot of time for my guys and I'm not We just keep the cord. We get money for that, you know, a different type of money orders and such. Uh anything that we feel like that there's money in that we is there's not a lot of labor, you know. Yeah. Okay.

And so that's couple things right there is copper and now we're cleaning the copper. So, you know, a copper pipe has a turn on knob or whatever like that. I bought a a cutter. Yep. And you sit there and cut that out. Don't take long at all. So, we clean that up. And any uh pieces of copper that's been together and soldered together, we cut that piece off and that cleans cleans the copper up. So, there's a different price on that, too. Oh, yeah. Yes. Difference between number one and number two. That's correct. That's right. Are you securing that?

How we secure it? It's in one of our buildings in there. Yeah. And the gates are closed. Okay. So, is there any there any way of taking 10 cans or No, I don't have the room right now. I don't. So, I'd like to take 10 cans. I like take plastic bottles, but I don't have You can't just throw 10 cans in with with He he he doesn't like it. No, he don't. Not everybody cleans them. That's right. And that's that's what you come up to. Just like glass, we don't take dirty glass. So, we have to sit there. People throw it in there.

And they forget to take the lids off the bottles and stuff in glass. So, we'll have to go through it and have to throw it away. And if we catch somebody doing it, then we'll, you know, educate them. But most of the time, you don't catch it. True. You know, and it's no different than cardboard. You know, you don't want wet cardboard. You you if you see somebody with a a a Coke um container that carries the cans, that don't go in there because it's not um corrugated. You know, there's

there's a lot of difference. And so, we educate the the people when we see them. Hold on. Hold on. Let us show you. and we'll tear it and show them that it's not corrugated. So, there's a lot of things that, you know, we do behind the scenes to try to educate the people. So, I want to say that you guys are doing a great job. Well, thank you. We work we work hard just behind the scenes and the place is running flawlessly. You're doing a great job and it's very much appreciated and it's very much noticed how well things are going down. Wow. Yeah. the way it's run now versus several years ago. Y

Well, thank you. I I appreciate it. I will be uh taking a little time off uh second week in May for personal reasons, but I'll uh we give you vacation. Really? He wishes. How'd that sneak into his contract? Yeah, he wish. I don't deserve it, but yeah. Um before actually Chuck leaves, I just thought of something else. So, we uh we had scheduled your sticker check event for May 9th. It's opening day of baseball. I don't think you should do it on that day over there. Um I'm going to put a post about traffic obviously over there because it's going to be bad.

I can't do it the following weekend. Um, so, um, you can't So, why don't why don't we just Why don't we just say we're we're each going to spend a few hours down there over the course of I wouldn't say a day or time. Yeah. I just show up. Yep. So, we'll just leave it that way. We'll each We'll each do a couple hour shift down there at at our own convenience and and we'll we'll leave it that way. Okay, that's better. Get with me and I'll I'll help out. Yep. All right. Squat checks. Yes. In the glass. Do we have to be in safety footwear? I will put you in I'll put you in some. No footwear. No.

No. No. Not over there. Yeah. Not over there. Uh in the glass. I looked into it for the for the m machine that we need because of you can put something wide in it and big way too much money like 42 42 grand.

Yeah. But the smaller one is just enough for a bottles to go in it. But you're looking at we take uh toilets and we break them up and you know you can't shove a big piece down in there. So I don't know yet. I have to do more research on it. But that would be stuff hauling it to do. That's right. And uh aggregate they can use it at the the highway, you know, filling holes and stuff like that. It it goes down to power.

$42,000 worth of aggregate. You got to figure out how much Can you get data from London Dairy or New London to see how much aggregate they they produce? Well, they take in from several communities. Well, that's what I'm saying. If they figure how many communities they take in from, you can do the math. You figure it down. We'll we'll figure it out. I'm doing more research on it, but

because if we're not getting tons and tons of material to we're not going to get our money back on it. Well, ours our uh we probably about four times a year that we have that emptied. Um I don't know how many tons it is that we put out there, but uh it cost us about $400 now to have it taken off. Is that a 30 yard dumpster to Huh? Is that a 30 yarder? Yes. And we're doing that four times. Yes. So you could ask them how much yield will be from a from the from one dumpster and multiply it times four. Yeah.

And then you figure the cost of materials. Compare that to materials. Break it down. Point too much for me. It would be a lot of That's what I'm saying though. It's if if we're only getting like two truckloads of raw material, it's you know and that's $400. Yeah. But that's 42 or divided by 42,000. 42,000. Well, let's we're going to focus on styrofoam. Can you just give me a figure on how much yield comes from a 30-yard dumpster?

That was the most white southern way of ask. Bless your heart. There you go. a minute. That's classic. So, all right. So, the last thing that was in your folder is that they the composting program is kicking off. Yeah. Um there's a training next Thursday for the people who have signed up. Yes. You have 32 people roughly. You still sign up? Um well, there's a waiting list. There is a harness and and the people on the waiting list should go to the to the meeting so they learn how to compost

and in case somebody that's on the list doesn't show up or they're next in line. I was going to say, can you I mean I don't I don't need the the goodies that you get. Can you come just to learn? Oh, absolutely. Yes. Yes. It would be good for the home who does it at home without the I mean I've been composting for decades. there. You can always learn something. Yeah. Part of the meeting will be how to build a compost um barrel and the other part is you learn how to compost. So, two parts to it. Yeah.

But it's uh we built three of them already. Uh we're going to build for the people in the first part. We'll build one for them and then they switch over from learning over back to um building and then we'll build another one for that group. Um we do have again we have three. We got one that's almost done a fourth one but they're big and either have a truck or you know to take them. There's going to be some people that won't know how to build it or can't build it after we even uh teach them. And I have uh Bill Corass, he volunteered to help out. So if anybody but we have all of them at the transfer station um in boxes and I told him after this fourth one the the whole thing about building it you can build everything the stand put them together the barrel you can put one side you can build one side the second side of it you got to crunch it down it takes some ingenuity which he figured out to bring it down so you can put the bolts around it. And uh he's done it by himself on all four of them or three of them and he's got the fourth one ready. But um I'm trying to get a hold of Matt to uh come and see if he hadn't learned how to do one yet from Lake Region.

So it's next Thursday from 5 to 7:00 at the historic town hall. Old town hall. Yeah. I just got the answer for you. You You are good. John will be so happy. So proud of you. You get on average 7.5 to 13 cubic yards of finished class aggregate from a 30yard dumpster. Wow. So that's one truckload. That's a one triacle. Yeah. Okay. So that triacles have aggregate Yeah. Go ahead. Yeah. Hey. Okay. Is that

good? Good. All right. Thank you, Chuck. Pay for the 42,000. Okay. Y'all have a nice night. Good night. Thank you. Thank you, Chuck. Y'all take care. The police department. All right. 400. Go ahead. Got you. Yep.

Um, tier report info only. Um, I don't It might be easier for you just to look down the report itself to see if there's anything you have questions on. Um, I put a lot of extra things in to your folder this time around. So, but I don't have to touch base on it. It's just if you have questions about anything.

Okay. Um, is the school street one uh just general knowledge or is it the fact that they're advertising off streetet parking? No, it's just general knowledge. Oh, off street. Why do they have off street park? Oh, they have a driveway. Yeah, sorry. No, it's just general knowledge, but also the price. I was like, holy cow. Should we buy that so we can expand on the town hall? No, we're going to have the school in a couple of years. Sorry. Hey, I'm living my inner rob. Yeah. All right. All right.

No. Are there any other questions on the info only? So, for the record, we are not purchasing the property adjacent to the town hall. All right. You can make a maker space, right?

I'll move on. Um, T airport, the the real one, um, so number one, I just wanted to announce the public road weight limits effective April 13th were lifted on all the roads. So there no no more restrictions. Um, number two, they're lakes region master plan update surveys. So, um, somehow I missed these, but so you have till the end of next week, I think it is, to do these. I put these out on the website. Um, I think it's important that people in Bristol realize that we are part of the Lakes Region um, planning commission group. I put a map in the advertisement. We're almost like the center which is actually pretty interesting. But um I really feel that um so I shared the map. I really feel that participate in shaping what comes next in the lakes region master plan updates by completing the surveys. There are three transportation, housing, economic development, natural resources are together. So there's a link for you to go through if you would like to participate in them. I don't know how long they take, but um but that is going to be what um their master plan is going to affect our area. So, the inside scoop um every second meeting of the month, I'm going to be asking the board for um what you want to put for your message. Um, I can email a reminder to you tomorrow and have you each do something or do you want to want to have because we talked you go you felt it was important that the select board put a message inside that newsletter. Um, so it comes out May 1st. So that's why every second meeting I'm going to be coming to you. I can ask each of you to do a different month if that's easier for you or um I did put in your folders.

Mine it's a draft by the way. I still have to tweak it, but I put in your folders my message. That's going to go um my blurb draft is going to go in the you can certainly see what I put into it, but um I'm going to tweak it one more time before I put that in. But so I'll have a message, but you guys said you thought it would be good for the board to have a message. Okay. Um, yeah, get get the email tomorrow and we'll Okay. And maybe you can conglomerate something from the from the messages.

Yeah. Yeah. Cilot. All right.

I had to go back to my report. Sorry. Um, I just want to remind you, but all also the public. Um, New Hampshire DOT is holding a public information meeting on the 10-year plan. Um, I put that on the website today that is April 30th at the historic town hall. It's at 6 pm. So, this is the first step. Um, purpose of the meeting is to present citizens and public officials with information regarding the proposed project. And this is the update to the corridor from roughly school street out to airs island road.

Do we have to be present like in a board fashion or just as general?

Just as it's going to be really do and he engineer is the engineer that's doing going to be doing the road project. They'll be the ones doing the presentation and answering questions. So, so you do not have to be there. Um, you don't all have to attend, but you but you don't have to be there in an official capacity either. So, um, I'm going to plan on going and I let Victor know and Jeff knows. So, just in case they want to attend. So, so I there is a motion for tan in your folders. Um I needed I need specific wording and unfortunately um it does look like I'm going to need a tan before the spring building hits. Um right now um we are we haven't we're behalf of February, March, and April.

March. Um so just looking at that and what we have left for um cash on hand, we're going to need it down. We're not going to make it to make it to June when it starts to come in. So, there's a motion in your folder. In your folder, TA5. Yep. All right.

There's two things there. He just sent me this document um the first one TA5. Um he sent me this letter um from FSB that also needs to be signed and it lays out the um so they have approved our loan request already. It's the same amount of money. It's the 1.7 million and it's over evolving tax anticipation. So we only pay interest when we start to draw down from it. Um and then it will stay open for a year. So, we won't have to renew it again um at the end of the year if we have to go back out again. Um and the interest is 4.5%. The signature page has Grub's name on it still.

Yeah, I can cross that. We can cross that out. Okay. He he sent me a PDF so I couldn't do Yeah. But there's So, the motion is on the other document.

All right. The town is approving a new 10 financed by Franklin Savings Bank in an amount up to $1.7 million for a period of one year to cover operating expenses in anticipation of receipt of 2026 real estate taxes. The town will be written as a revolving LOC which will allow the TAN to provide the operational needs for the entire year. Tan will be priced at 4.5% fix. The loan will be unsecured. The signers of transaction will be explored. Sean McGu chair Scott Sam Gren vice chair. John Miller member. Don Milbrand member Scott 7 member. Kathleen Haskell treasure approved on April 16th, 2026 by the Bristol Select Board. I so move.

Second. Okay, we have a motion and a second. Any questions, comments to sign? Is 1.7 million enough? Um comfortable?

Well, um we because we talked about this a couple weeks ago. Um we agreed to stay with the same number with um and not have to go out to a bond attorney again. um because bond attorney will require a a lot of information. Um so we decided that we would stay with the same number. It's going to be closed, but money should start coming in in June. Um because our taxes have to be into the tax collector by May our bill has to be in by May 15th. Yeah. They have till July 1st to pay, but we usually start getting taxes.

Yeah. So, we have the the two things I think I've told you before. We have a $400,000 bond due in April and but it's 1.5 to the school right now. So, I can stretch that until the taxes start coming in again. But my concern is their year ends at the end of June. We probably have to have that paid out. So, well, we should any Yeah. Yep. Good. All right. All right. Uh we have the motion, we had the second, we've had discussion. Any other discussion? All those in favor, please say I. I. Those opposed abstensions go zero.

We already talked about the next one. Um on number seven, um so we scheduled the mandatory training barbecue for June 19th. Um, funny thing is people recognize it as a holiday and we are having trouble getting training. Yeah.

sessions. So, um, based on that, I'm I'm wanted to check with your schedules to see if I've checked with the department heads and majority of them, let me just make sure, have responded and said there's only one who can't be here the following week so far. But um so uh most of them seem to be able to do the 26, but I need to make sure on your schedule if the 26 would work cuz I need to make sure I have cookers. Uh I will be I will be out of town. What day? June 26th. June.

I'll be coming. Yeah, I'll be out of town. But don't let that I can be there for a bit. I can kind of cook like you can hockey puck. No, you can do hockey talks. It was That's why I cooked last year. I can I can be We didn't like cook last year. I did. All right. So, we're going to move it to the 26th then. you're good with that. I'll send you I'll fix the invites and send them out again.

Um I've confirmed Primax can do the 26 for training. We're going to do slip trip and fall and we're still working on the other training, but I think we'll have better luck now than we were having on the 19th. So,

uh starting uh I need to ask um I think we have people arriving, you know, I think the plan was to have you start cooking um about 11:30. Okay. So, but we we're going to be there between 10:30 and 11. The first training will start probably in the morning and then there'll be a break where we eat and then we do awards and recognition and we do another training and raffles and I don't know if we're going to do three trainings or not. I got it right there. Right.

Yeah. Historic town hall. Sorry. Um number eight we put on here because it seems to be a topic of conversation in some of the trainings. I think um we haven't something happened something happened in the legislature with this. Did it change because I I don't know but there was a lot of talk about it.

So I will wait and we can talk about at the next meeting but I will let you know we haven't done anything since 19 62. The only boundary that's been done by the looks of since that is Alexandria. Um, so we have 1 2 3 4 five boundaries that we're supposed to pre-ambulate. And it looks like in 1983, Alexandria's was done with members of Bristol and Hein five boundaries. So we have to So we have Oh, we got the Okay, we got the two rivers.

We have Hein Alexand. So we have to private anything that ab butts another town, right? But you don't do the rivers. Um, so we have Hein, Alexandria, Hill. Oh, I see what you're saying. New Hampton and Bridgewater. Well, except we we don't do actually we might not have to do New Hampton is what you're saying. Uh, or Hill because Hill touches the land though. according to this. So, but the rivers we don't have to do is what you're saying. So, New Hampton we wouldn't have to do. But Hill looks like it. Well, does it? Yeah, I don't think so.

So, the good news is it's down to one, two, three. Hold on. I'm getting a measurement. So far, we're up to uh 10 miles. And then there's that little piece uh once every seven years forever. Yeah,

actually we do have a notice from Hill in here. The town of Hill for reading parambulating its bounds. John will represent the town by walking the bounds and documenting them. But I don't doesn't look like we participated. Yeah, that's what the law says every seven years, but most towns haven't done it in decades. And although it does say the select bin can be fined, but it doesn't say what the fine is. Yeah. Uh and the fine move was back to the town. So that's Yeah.

So look how old these things are. Um, usually what happens is the small towns wait for the big towns to do it, you know, and then no one no one does it. Um, I can tell you it was probably 30 years ago that New Hampton did did theirs. I h 20 25 maybe. Graten did it when I was on the board. We hire but we hired Well, let me rephrase that. We hired somebody to do one of the lines, but the other lines we I walked some of it um with the two other supporters. But it says mark. Yeah, you could. The law says mark. Yeah. You have to you have to go out and blaze

paint. Y marks and bounds renewed. And we charge we charge about,50 mile for that. 11 in this case probably 11 or 1200 a mile if we were doing it which I'm not recommending. Well, we're not gonna hire that out then. No, it's expensive. I dare you to find someone cheaper. Probably. Yeah. Yeah. You're required to do it. The fact is you have to do it for free since it's you're required to do it. It's selected. Yeah, that's

Look at that. There you go, Don. I mean, some land owners paint their lines, so some of the lines along those lines, you know, have been painted in the last few years. You know, you can get with some of that. And some of the bounds aren't probably there anymore because it was the beach tree on the corner of Well, that see that's that's the thing is you end up it's a documentation that makes it more expensive, right? So, if I'm just going out for a client, I can I can get that done pretty easily. But when you're documenting every corner that you come across and every, you know, or this, you know, this section is not findable. Um, what do you got?

Alexandria's might be easier though because it says, um, Todd's Corner cement post between behind Twin Cap's camp at Bare Mountain Cove about 250 ft from the main highway. 83 chiseled on east face of post. Yeah, but well, the post is still on the ground. That's the other thing. Um, yeah. I mean, and sometimes hire surveyors to do it for that very reason. Yes. Um, I actually think if we're going to talk about it, then we should be looking at doing a section a year and not Oh, right. Right. Yeah. I'll put it on hold for now. Yeah. Actually, you know, put a pin in. Sounds like a interesting thing to do once in your life.

Yeah. I have a lot of miles on boundaries. Yeah, you do it for a living for us. There is really actually uh at at Wellington where the where the Bristol and Alexander Corner is, there's a uh really cool stone marker there. Yeah. Well, that that's the kind of stuff that way back to the way back to the early 1800s. And and I found the the corner of Grten Hein. Yeah. Grten, Hein, Alexandria, where those towns come together as a flat flat cornerstone described way back to like the the late 1700s.

Oh, that's cool. Yeah, we have pictures of some of them, too. Y the um there was a book that was given by the surveyor with pictures of certain things, but when the line we marked, we did the same thing. Blazed with orange paint. Yep. But Don, on a side note, his axes are ready to go. Yeah, but just got to let his hand heal. Yeah, that's true. All right, we'll move on. That's interesting. I'm going to be out next Friday. I'm at a conference in Manchester. So, just you know, these guys will be all set.

Um, uh, deescalation training. Um we've scheduled it um uh for the town offices, the administrative staff and different places, the library and transfer station. Actually the thought mentioned they would like to attend. So it's scheduled for May 28th. I've advertised this building will be closed um from 9 to 12 and so that and we'll be hosting it here. Right now we're hosting it here. If we get a bigger crowd, we may move it to a public safety building. But Primax is coming in and doing the training. So,

um, we didn't feel this was something that we should do the mandatory training because this is a 2 and a half hour course. Yeah. So, we're holding this specific geared for certain groups. Um, fireworks. I'm going to be um scheduling the fireworks committee which is like four people, five people, but

um we're going to try to get that started. The contract is signed and returned. Um I have a ice cream vendor lined up right now. Um and then I um want going to meet with the committee to decide what we're going to do with the music and stuff. Um, one idea that came out from one of the department heads was to because Swim of the Mission is the same day. So, I reached out to the TOBS and asked them if they'd like to partner with the town on doing something because it's the 250th anniversary and they said they'd be interested. So, I'm going to try and have them schedule a conference call with the fireworks committee and them to see what we can what we can do maybe to enhance it a little bit more. So okay um librarian has submitted her resignation. She is done effective May 15th. I um she's taken a position at another library. Um and I feel I can release that because the trustees have signed off on her PAF and just I just got it. So, I don't know yet what the trustees are going to um do for an advertisement for the position, but um Mason's I rescheduled that until May 7th. Um I hadn't gotten the attorney's response yet. Um and I've emailed I emailed them and let them know so that they knew not to come tonight. Um we met with Breezeline. When when did we meet with B? Today. Um, John and I met with Breezeline today. We submitted um, Breezeline um, the changes to the franchise agreement um, from the town's attorney. They've already incorporated the changes. So, um, I'm going to share that out in case

you want to read it before the next meeting. Um, it is about 40 or 50 pages long. You're welcome to read it. Um, John and I have gone through it. Um John actually um asked a lot of questions about um to them today. It was actually a really informative discussion with them. Um we have one more question that went back to the attorney. Um I'm wait and I'll about how the franchise agreement might affect any hub 66 agreements. Um so we're waiting for that answer, but I will share what we have so far and then it'll be hopefully at your next meeting that we can finally finalize it. So, um, and last thing, two, last two things. Um, the realtor's group on May 6 is doing a give back day. Um, they're going to be cleaning Cummings Beach. Um, and if they have, depending on how many people they have volunteer, um, we have asked that they're going to also clean the bike path. We didn't want them to go to Avery Krauss, um, because we haven't won't we won't have gotten the equipment in there to do the beach first. So, um, we've asked them to do Cummings and like that. And then just the last thing I just want to confirm, we agreed to take that corner parking space out downtown.

Right. Okay. Um, so we've checked with the state. Um, the state shed here had no problems, but they went up the line to make sure there were no other problems, and there are no, they said we can remove it. Um it came back into my thoughts that um this morning when someone came out from behind the truck with a it was a mom and a baby carriage and I had to slam on the brakes cuz I didn't see him. Yeah. So um so Victor said that what they'll do um is when they do the painting they will they'll stripe that off. They'll stripe that off and we'll eliminate that parking spot.

Can we It still probably won't be enough. What the one name? The one. No, no, they won't be. People will still park there even though it's stricted out. It's Well, that would become a police enforcement then, which I'll talk to being about by the T room. It's right on the corner downtown. Okay. Yeah, it's the last one. Je. It really shouldn't have ever gone there is is what we felt. And then and Victor felt that way, too. So, we came back to the board and asked you guys about getting rid of bed. So, And it just reminded me of it today. Sorry. Yeah. Because I this morning it turned me went down South Maine and the very last one on the string there.

Somebody with a truck with a truck and a a thing on the back of it was there and it gets a little bit tight. It does. I was going to ring up tonight since we're on the parking. I'm doing my sleep. Can we make it comp car compact only? I don't know. That's that was going to be my suggestion. I don't follow that at all. No, they don't. Yeah, I don't think you can put Oh, right. We can't do that. You can put small trucks there. It's not considered compact car. People just got to use common sense in that case. Well, that's just like during the parade route that RV was parked main street with the same things sticking out the back

and they couldn't get through. Yeah. Yeah. We had to we said find them so we could get through. Yeah. I don't know if that last diagonal could be taken out and have a parallel in there or not. I'd have to I'd have to look mine. Okay. All right. I'm not the only one that has noticed that. Yeah. No, it's I think that's it. All right. It's like both items. I already gave mine. Okay. So, I got I jumped ahead. Did we how did we make out uh with the uh walking path damage?

Um we talked to hub 66. I we have to send them pictures tomorrow and a GPS point. That's all I know right now. Okay. Did somebody actually drive a truck down there? Yeah, they will damage the hell out of it. If you look at the last meeting, I was looking at the pictures. It didn't look I didn't I wasn't seeing where the truck was down there, but that's that is what happened. That's what it looked like when you're if you look tires. They left a comb. In one of the pictures, you see the the tire tracks right on the Okay. I wasn't seeing that, but that that is a I mean, that's always a wet section. Well, there's I don't know.

It's one I had asked. Yeah. There's a spring right there. There's a bubbler. Yeah. Well, it's more than a spring. There's like an old pipe or something there. Oh, wonder if that's the old pipe from the lake from the factory across the the road, I think. Oh, yeah. But, um, regardless, it's it's a problem. It's always grabbed that spot. We should always do something. We'll have to repair it. Yeah. Well, we if we're going to repair, we should repair it, right? Put a cover or something. Some kind of drench strain or something. Yeah, absolutely. That's always been an issue there. All right. Just got to pay for it. We don't have money for that. Well, we'll have some repair money hopefully.

Yeah. Oh, that's true. When I did talk to her, by the way, I did point out that it they were there fixing something this winter. I went by multiple days. I just didn't remember seeing them over the bank. Um, but she said as long as I send her the pictures, the map, and the GPS point, she will talk to the the subcontract. Subcontract. I'm sure they're going to say, "Oh, yeah, it was me. I'm sorry." Yeah. Get the fingerprints off the cone. Well, the cones are ours. We put the cones out. They No, Sean said they left one. No, I was wrong. Oh, you were wrong. Yeah, we put the cones out. Okay.

Yep. I think that's it. Okay, Scott, I have nothing. Um, where do we sit on the um I don't know. No, I'm kidding. Beach Street issue. The the Thank you. the letter and the pipe and the whole thing. Um I Oh, it wasn't a cease synindicis by the way. Okay.

It was um so we had what it was is we had done originally an application for it was an I have to open the files. So, there was originally a different application submitted and that's what got denied and they wanted us to put in um a we had to go in and put in a wetlands permit instead and we did do that and it's approved. Okay. Okay. Um so they were behind the the lake. It wasn't lakes region. It was the river Pemmy River thing, right? Yes. They were so they were they were behind

they were calling it a cease and desist but we never got a cease and desist order. We got a a denial on the first application. Um let me tell you what they truly were. We probably tried to put it in under normal maintenance, something to do with road maintenance and they said it needs a full a full permit. Yeah. Yeah. So that's what happened. Um we have been in communication with Hilts um and working on um contracts. Yep. Um I've gotten some answers from KV partners. The one piece I haven't started yet, which I just realized was um we have to get easement on part of that. So I'm going to send that to the town's attorney tomorrow. Yeah.

To have him start to work on that for us. Um but Hilts had some questions and and we're we're talk we are talking about um staging areas. We don't have as many over that way, right?

So, um Joonathan and Victor came up with a thought that we could leave the that right of way up um by the church parking lot. Um we have the it's a road. Um, so that we think we can park equipment there, but we want to talk to make sure the church knows. Yeah. And we have to get the people who have an abandoned wells abandoned vehicle that's been there forever.

Um, relocated, which I'll talk to the chief. Um, if that doesn't work out, then I thought we could talk to CO's um owner about the vacant lot next door. Yeah. If they'd let us use that temporarily because it's pretty close to the It doesn't go up. You got to go. Maybe they would get a new uh parking lot, a new parking area out of it. Well, it does. It they It's flatter, but then I don't think they've opened it all up. Yeah, he wants to talk to I us two again above the parking lot. Yeah.

So, he still wants to do something there. And I'm like, "Well, we told you we you couldn't meet her if we did anything there." So, cuz we had talked, we had been in communications before me, I think, right, about the town would do the work, the development on the parking lot, and then he came back and said, "Well, I need to get something out of it. I want to put meters on." And that was when I was here, and I'm like, "No, I can't do it then." Yeah. And so, we hadn't talked since, but I he ran into him and he always says, "Hello, let's talk."

Yeah. He's wicked and nice though. Um and he wants to have us talk again about what we could do with that space. So Okay. Um Okay. So that's moving forward. That's good. Yeah. Um when we did the um this is way before your time. when we did the um bike path. Yep. I'm sure that the funding included um UCF the fencing that we did up along Oh, yeah. It's getting deteriorated. I was That's on my list.

Yeah. So, what I would like to see is I'd like to move that fencing back like we did on the park downtown. similar fencing along the edge of the There's a couple of spots there where there's there's the metal fencing downtown or Yeah. Oh, okay. Yep. Um and get that area cleaned up cuz it's it's it's getting pretty nasty there. I was going to ask Victor that we could just do something. It needs some brush work. It needs you know some of that stuff. It's just the ugliest chainlink fence there. It doesn't let you get close to the to the river. Which section?

Okay. Which section? I thought you were talking about the wooden one. That's what I was That's what I was talking about. Sorry. On the by the dam there. Well, that used to be be a dam. That section, the wooden one is Yes. It looks awful. Okay. So, I was talking about that one. I'm talking about above the bridge. above the foot bridge, foot path bridge coming out of the coming out of the park. Coming out of um Mil Street Park the Oh, that fencing on D'Angelo's side, right? Or no, on where the path Yes. is uh on the far side of the river. The

Okay. between the park and the next bridge up. There's it's where it's where there was a huge mill site there and there's opportunity. All they did was they threw the fence up along the edge of the path, but there's opportunity there to move that fence to the edge of the river, clean out Yeah. clean out the area and have picnic tables or some some space there. Okay. And again, I'm not we don't have to go go to the engineer and and engineer a park.

Um, can you speaking of that area, there's a property that kind of butts down to the river just before the path. Mhm. Um, they want to rem they want to remove 15 trees that they feel are striking distance to their house. I was Victor said no. Um, and this the person's saying I'll just cut them and lay them down, but it's on town property is my is what Victor believes. All right, I'll have them shoot me a I'll take a message.

I'll uh take a look at it. I can tell you I don't recommend that because someone was doing that on the stateowned property and they just got a nice seasoned assist and a fine. So, from the state, I'll I'll add it to my email tomorrow. Okay. Um, but I'll also I might just walk the path and take Yeah, take a take a look. If nothing else, if if they have a moment there's a lot of brush that needs to be cleaned up. It just looks awful. And up that area where you're talking about that wooden fence, it's falling. It's leaning in. And then that needs to get brushed out, too. Although that one is that fence. Oh, yeah. It's built onto the retaining wall, the waist blocks. Okay.

I think it's just secured on the outside of the waist blocks. Oh, it's starting to fall in. I don't even know where the fence went. It's right at the end of balloon. It's just a It looks like that telephone pole they had the jog around. Yep. What? That had the utilities the barrel coming down. I didn't realize that was our That's our fence. Yeah. Okay. I I think it's on the path, but I think it probably held back the bushes or something. Now they pretty much grown over it. All right, I'll take I'll take a little um Okay. All right. That's what I had.

Um John, I just remember John wanted me to bring up um the signs we talked about at the middle school. We talked about those flashing signs. I'm going to try to revisit that. Um I he went to meet with Miss Paul Harice and Paul reminded him that we had that we had talked about it. Nothing was done. But I think I said, "Well, last time I remember I asked you to wait till after town meeting so because I couldn't do anything else right now." Um, so I'll bring it back up and bring it back to the board. So,

um, I think we're kind of holding it up with the state level. So, um, I don't think we're not going to obviously get it done before this school year is out, but maybe before the next school year, we could dec. So, do you have that contact for the DOT guy, the the project guy? Yep. Cuz he said contact them. Yep. About seeking grants for those. Um, yeah. And there's some that are going to be in this project. They talked about something. I'm sure school. Okay. We have another No. No. Okay. We finished everything. You did?

Well, I thought there was one more item on the not public. Um, just in case, go ahead because I do have one. Okay. Yeah. All right. Uh, public comment. No. Okay. All right. Make a motion. What's on the uh agenda? Oh, we need Yeah. It'll be very very brief. Brief. Yeah. Close. Hold on.

Make a motion to go into nonpublic session pursuant to NHSA 91- A uh colon 3. Paragraphs A, B, and C. 8:45 p.m. What's that? I said at 8:45 p.m. 8:45. All right. I got a motion and second by Don. Roll call vote. Don I. Scott. I. Sean. I. Scott. I. Thank you.