Select Board - Regular Meeting

Would you like to lead us to the pledge of Of course. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under [clears throat] God, indivisible with liberty and justice for all. And I get to be in the minutes. [laughter] I get to hit everybody. I only have what? Two meetings left. Oh, it's true. Y K's next. [laughter] We get him out from behind the camera. Yeah. Right.

All right. Uh I would entertain a motion to seal the meet the minutes. Uh yeah. I make a motion to seal the non-public meetings as they may the meeting minutes as it may adversely affect adversely the reputation of any person other than a member of this board. Uh seal them indefinitely. Second motion by Sean, second by Scott to seal the minutes of not public session. All those in favor? Opposed? I have it. Uh, I will make a motion to approve the public meeting minutes of December 18, 2025. Uh, second. Oh, yes. Okay.

These were previous ones that we didn't approve last year. Uh, I was looking at the one below. I'm like, oh, it's the 18th Sean. I did them separate because that So, yeah. Um, so motion by Sean, second by John. All those who checking it for John. And he said John. John. I said John. Okay. It was almost It was almost John, but he was coming. You just sit over there and light up your little one more things. I heard John. All right. All in favor? I I Hey, John. Heard John. Sorry. Make a motion to approve the non-public and public meeting minutes of January 8, 2026.

Second. Okay. We have a motion by Sean, second by Scott to approve the non-public and public meeting minutes from January 8th, 2026. All those in favor? I I will abstain cuz I was not at that meeting. I will also let you know 20 22nd minutes will be at your next meeting. Okay. We have one more thing to fix on them. I'll make a motion to accept the consent agenda for

2526 consisting of accounts payable special manifest dated 12326 accounts payable payment manifest for 2025 ACDC NHS dated 12626 accounts payable manifest AC Harper's PR and W2S dated Dated 12926. Accounts payable manifest for 2025. AC citizens dated 12926. Accounts payable manifest for 2025 dated 129 26. Accounts payable manifest for 2026 dated 12926. Accounts payable manifest for 2025 dated 2526. Accounts payroll manifest for 2026 dated 2526. Payroll payment manifest dated 12926 and removal of standard and disabled veterans credits from map lot 224-07 as the company no longer qualifies.

Second. Okay. Motion by Don, second by Scott. Any discussion on the consent agenda hearing? None. All those in favor I opposed and the eyes have uh Buzz Kenny Mon path committee um in your folders is under number five is a KB partners engineering agreement. Um, I figured Bez will give you an update also on the Pem pack, but this is coming before you because the select board, um, not the select, the budget committee added money into the budget, but you hadn't even seen this agreement yet. It just, it came in like the day that we brought it back to the budget committee. So, um, all yours. Um I I'm prepared to give before we get to the asking for money, I'm prepared to just bring you up to speed. Um the progress is slow, but it is steady with the core of engineers and um I think there's some good news coming perhaps next month. Um but it um just to recap um in the spring we got sometime in the spring I don't even recall when but we got an initial draft of the challenge partnership agreement from the core of engineers. Um Christina and I reviewed it and and discussed it and then it was sent to town council and it kind of languished during the summer. But in August, we we prepared a responsive draft incorporating our comments and those of town council and sent it back to the core. That draft was sent up to the COR's office of council for legal review and again that it it languished. Um and

uh we got a response back from the core in November. Um and there were some of the changes were acceptable. There were a couple of issues that that um are a little sticky and require um some further effort, but Christina and I met reviewed and met in early December. um discussed um the litany of of of concerns that the the core had sent along with the draft and [snorts] sent um a responsive draft back um sometime before the holidays. Um this past Tuesday, I got an email from Tia Mercer, who is the our um core contact, the local core project manager. Um and um she said that um it had gone upstairs again and that um that it was pretty much um in in good shape and that um I had been suggesting that when we get to the point where we're close, it might be best just to have Christina and Tia and I sit down in a room and finalize it. Um, and Tia said that she's ready to do that. So, where we stand now, when our town administrator can identify some some potential dates um in the next couple of weeks, we will present them to Tia and and um try and sit down and put this to bed. The principal concern just to put you in the loop is that um when they when they presented when the core presented this to to you folks a year ago October [clears throat] the change from the 25 year lease to the

challenge partnership agreement everybody that I know that was at that meeting uh at the select board meeting when that was done thought that we were getting a five-year agreement which would include construction, but it would be a 5-year agreement. But the core is now saying that the initial partnership agreement is only for design and construction, and when it when the project is is the construction is completed, we will enter into a new agreement. So, um we're okay with that with one big proviso, and that is we need some assurance that we're not going to build this thing and then hand it over to the government. um because if we are, we're not going to I'm not going to go out and fund raise and the town shouldn't be appropriating money. So, that's the principal item for discussion. And I don't think that their intent is to hijack this. I think it's just bureaucracy and um and I I I go into the meeting expecting that we will quickly um reach an accommodation on that. But I want you to know that because I am going to ask that you put some money in in the budget. I mean, well, I've already asked the budget committee and the budget committee has recommended it, but but we're here tonight. So, just in all in all cander, you should know that that there there's like maybe a 1% possibility that this that you know, we could get the rug pulled out from under us. Um, having said that, um, and [clears throat] We're also operating on a parallel track. Um recall that as part of the um in consideration of the town's agreement to go with a 5-year challenge partnership agreement instead of a 25-y year lease, the core assumed the cost of the um National Environmental Policy Act

environmental review, which is probably a 50 or $60,000 item. that that work started and then came to a grinding halt in the fall because the the um archaeologist the core archaeologist that was that was handling the the assignment got doed. Um so um and um Tia had originally found but she do had also taken away their ability to hire summer interns but she had the money in the budget and she was originally going to dedicate that money to proceeding with the core with this with the study. But when the um when the archaeologist was was um terminated there was nobody to spend the money on. So, um, she is working now to get money into the 2026 federal budget and she is she she and I email fairly regularly, maybe every couple of weeks or so. And um, she's guardedly optimistic that she she will have funding and that the NEPA will be proceeding again. But but, you know, when that happens is anybody's guess and the government, you know, these shutdowns come and go and who knows? So, I'll believe it when I when I see the money. But but in any event, that's where things stand. But in a in a wave of optimism um that we might be able to actually start um design, start fundraising and move this project forward. Um, I asked Mike McNal, who's the town consulting engineer, has been involved in the the penny path for years, um, to put together a cost estimate um, of his fees um, and and all associated fees necessary to the design and and and engineering of of the path. And that's

what we're I'm here to discuss tonight. He came back with an estimate of $69,130. It's a very detailed estimate and it's in the form of an agreement that the town can accept. And I presented that to the budget committee and asked that this be put in as a line item to the PE for the Pemipath committee in the 2026 budget. and and um this past Tuesday um the committee actually I guess we did it the prior meeting on January 20th um the the um committee voted to the budget committee voted to to put the money in and in addition with an additional amount of $250 to cover the cost of our of the Pemath committee's presence at the Hein Fair every year. Um um just as an aside, that outreach has been extraordinarily successful. We have a mailing list now, an emailing list of over 70 people, and I um I send out an update um monthly um as an invitation to our meeting. Um um and um I when I run into people around the community, they're all listening and um so I think there is a ground swell of support for this. But anyway, um again, what I'm here to ask is that the that the town board of selectmen um uh follow the recommendation of the budget committee and and um include the $69,130 or approve the inclusion of this $69,130 in the 2026 budget. and I'll answer any questions.

It is in your folders. It's a very extensive [snorts] agreement. Um shows you exactly what KB Partners is going able to do. He did warn me it was going to be a big number. Um oh, you know, I should uh I should one further thing. We had [clears throat] money in the budget that was put in in 2024, I think. Was was it or was it 2025? We would have had to use it.

Oh, well then it was put in last year. There was $3,000 put into the economic development committee, the former economic development companies line item, and that was intended um as a as a a payment to Mike um because we were hopeful we might start using the services. that money has been a fair amount of that money has been expended because the core um has requested um more and Sean got sucked into this more specific um root map information. Um ultimately, um we used John's and Mike used it and was very thankful for it. But um Mike has prepared a new set of maps that um um have um among other things have topographic lines um overlaying on them so that it now is much easier when you go out go out there. It'll be much easier to identify where the heck the trail is because um there are some orange tapes or at least there were a year ago still hanging on trees but they're few and far between. And the the part from Bristol Falls to where the the embankment for the old railed actually begins is kind of a leap of faith. You just keep the river on your left and and hope for the best. But but anyway, we have spent about 20 25,000 um to date out of the 20 2025 budget to pay for some engineering fees for migrants. We um so we did encumber 3,000. We spent all but $245 of that incumbrance. So we did get the we did use the incumbrance. Um so

yeah, I mean we're I mean at the end we're going to finalize the the warrant which Yeah. Well, we we've already we've already submitted our we've already submitted. So there's nothing to change in ours, right? And it's it's the budget committee's budget that is voted on in town meeting since they have it in. I mean, it's just us showing support for that. You Well, where is this going in the budget? It's in the budget. Um, now the budget committee added it under economic committees. [clears throat] There's there's a line item for the penny path committee and under economic development committees. Economic projects. Yes.

So, what I ask for you tonight though is this is in the budget. If you support the agreement and if it passes town meeting, I we can sign this because there is a line in here that says that no work will begin until he is told to begin work. So, if it fails for some reason at town meeting, this also says we can get out of the contract with 15 days notice. So, so I I I guess my my mind's going towards Warren article on this. It's too late. It's too late. We can't change. We couldn't because of the deadline. The public hearing on the budget was Tuesday night, so we can't [clears throat] do it again. But

the budget put it in the budget. So they already put it in the budget in their recommendation. That said, I think we just need to be very transparent with the voters that this is in the budget and it's a large Yes. It's a big ticket onetime expense in the budget. Yeah. Right. And and if you're I'm prepared to stand up and defend. Exactly. I'm just saying be prepared to I mean [snorts] I it's answer questions. Yeah. Because if we were having this conversation a month or so ago, we' probably be insisting [clears throat] article. Yeah. Yeah. I I would agree with you.

And normally it would have come to the board first, but we got it the day that [clears throat] it was going to budget committee to reconsider that line. Yeah. I didn't want to lose another year. Yeah. Yeah. Yeah. I'm not don't think by any means I don't support it. I 100% support it. I just I'm just trying to be transparent. So, we need a motion. Um Yes. Yes. Cuz um if you can motion that it's okay for me to sign this agreement. Yeah. It's just Yeah, there's there's basically nonappropriation in it. Yeah, there is. Yeah.

All right. Uh, I motion to approve the uh services agreement with KV Partners LLC uh in relation to the Pemmy Path Engineering and to authorize town administrator to sign upon approval. Upon approval second.

All right. I have a motion from Shan, second by Dolan to approve the uh engineering services for the Penny Path uh final design agreement between the town of Bristol and KB partners. Uh any discussion? Where is that? Where is the agreement? Sorry, it was under number. No, no. I've got the agreement. I'm looking [snorts] for the the appropriation clause. Not an exact. It says here, I'll tell you where. There were two spots.

This contract does not oblige the town to provide KB partners either all of its professional engineering service or any portion of the engineering service blah blah. Tower reserves the right to contract with other parties for such. No, that's not it. It says it does say under schedule work will be initiated upon receipt of authorization to proceed from the town. What are you under? Um number three, schedule, but um I just re Yeah. suspension of services. Um no. Oh no. I sorry there's multiple sections here.

I can um I will add the line under schedule. It says work will be initiated upon receipt of authorization to proceed from the town. And just in case I can add under his contract there before I sign it to say um and the town will not the town will not be able to approve proceeding unless there's a positive town meeting vote or something like that. He'll be fine with that. I thought when I was reading under number four termination I didn't see the other part of it. There was a line in here. I thought it Well, I mean there there is a line that says either party may terminate this agreement for no cause upon 30 days written notice.

Oh, that's that's where I read it. Sorry. Yeah.

Yeah. Although it does say work will be initiated upon receive of authorization to proceed authorization to proceed. Right. Right. That's not execution. So we're not giving authorization. Yeah. So they won't be. All right. Any further discussion other than by this mobile? All those in favor? Right. See you. Tell me Buzz.

Um just a paid political announcement. Um [laughter] I think it's going to be in the Bristol Buzz, but um the the Penny Path Committee is teaming up with the Pasquani Snowshoe Club to have on Sunday, March 9th. Sunday, March 8th, um a snowshoe hike of the of the Pemath route. So there is there is um people out there interested in it as an allseason trail and this is just going to highlight that. So have you has there been much use down there? I don't know. I last time I walked it was a year ago in March.

No curious there's a since it snowed. There's a real clear trail to the uh to where the old um turntable is. Yes. Yeah. From there, it's less clear, but still is getting some use. Okay. Um there's a in the engineering there's a there will end up being a bypass because there's a pretty good stretch of the old rail route that runs along a a hump right on the river that is highly erodable. I mean, literally like right there on the river. Um, and the last time I was in there, there was a bunch of beaver activity.

Last time I was in there, we hiked a patient out of there. Yeah. Yep. Um, so there there will be a bypass there that sort of uh that sort of goes around all that in in a better location. Much better. You also risk that dog. Yeah. But if you look hard, like Buzz says, if you look hard, there are flags that uh that point the way. Thank you for your help. Thank you. Appreciate it. Thank you, Buzz. Much appreciated. Buzz, I just I've just sent you some someone up there. So, you know where to start. It's actually pretty easy from the from profiles. Yeah. All right.

More review. So, um, that really the only thing that you have to do, I just wanted to point out a couple things, but only thing you have to do under if you want to open it, it's number six. Um, um, I cleaned I added to the the first page of the warrant official ballot voting March 10th. Put it in bold letters. Um, I thought that was better.

Um, and then we moved the So, one thing we did have to do is um, I emailed you about is we moved social districts. it's not on the official ballot. It's been moved down to article 12 um which is the first article of the meeting because you have to leave it open for um an hour. You're it's a ballot vote required at town meeting. So, um, and then I did add the words deliberative session at the top so it was a little bit more clear what you're voting on on the ballot, what date, and then so we need to add article 13.

Is that right? Article 13's the budget. Yeah. Oh, sorry. Article 12. So, I need you to ratify your vote tonight because we did a vote to get to get this on the ballot. I I thought there was one that we hadn't. It's the article 12. Okay. We did it via email sort of. Yeah. Um but so I All right. So I'll make a motion uh to rat ratify the 2020 six town [clears throat] meeting warrant. Do we before we before we get there we haven't we haven't voted on article 13. Technically you still have to vote on 12 and 13. Yeah. Sorry.

You said the whole you were saying. Yeah, this time, but before that, I said there was one that we didn't put on because we we had to had some more information. Yeah, we I asked you via email so that I could submit this to the budget committee. And um and so tonight you should vote on article 12. Let's start there. So, I'm going to make a motion to what was the language we were using? recommend to recommend article 12 for the warrant uh for the 2026 warrant which is the social district. I'll second. Okay. Motion by this says we already approved it. Yeah, because I did it via email just to get

Oh, that's right. Yeah. Yeah. Motion by Sean, second by Don to approve article 12 or to recommend article 12 to allow the operation of social districts within the town of Bristol. Any discussion? All those in favor? I I opposed. I'll update the 500. Well, I I'll update it to four since John's not here tonight. So,

and then I'll re make a Make a motion to re to recommend placing article 13 on the town warrant which is to see if the town will vote to raise appropriate the budget committee's recommended sum of 10,489,158 for general municipal operations. Select board recommends 10,495,768. The article does not include appropriation contained in special or individual articles addressed separately. Second. All right. So, motion by Sean, second by recommend article 13. I'm not going to read it.

I can't believe we cut almost $6,000 off of budget. Well, here's what I [laughter] understand. So, this is the 69. My word. So, this includes the 69,000. It includes um adjustments on the highway department, the library. The difference is there was money removed from the water. Yeah. So So adding the 69 back. Yeah. Yeah. Add the 69. [clears throat] All right. So how much how much was removed from water and sewer?

Um uh probably close to 100 between the two because So Jeff had gotten his revenues done. Um he took him a little bit to get them done. So when he does, he also is able to give me a new number to put in the reserve transfer line. And so we were able to reduce that number and that's what we gave the budget committee to be able to to adjust. I can tell you I want I forgot to pull up the general fund because I um the general fund general government I'll pull it up right now so I can tell you what the number is. Actually, it's interesting that your numbers are that close. Probably being a little sarcastic.

It's okay. We're all just watching. I keep hitting the wrong button. Okay, good. I'm just running a report right now. That way you will know what the general fund general government lines were. So yeah, the the number does come down because mainly because of the sewer adjustments and there was only one other cut was in the fire department. Um there was an adjustment made there by the budget committee and the fire department and I think that was something Ben

Ben said that the estimate for the uh not dispatch but the regional uh was less than originally estimated. So they so they did were able to adjust that number. So the budget for the general government $4,650 difference. Seriously $10 million. Yeah. Yeah.

So um the select board um went too far down. I got sewer in here. Sorry. So your select board number was 9,35,250. Your budget committee number is 9,125,513. That's on the general government, not counting water and sewer. Wait, say that again. So your the select board was 90035 2550. budget committee 9125513

but and that's including the 69,000 yes and the other adjustments I think it was like 10,000 library um I can't tell you how much highway but highway had some money put back oh highway had some money put back library had some money put back so Yeah, the police chief asked for some money back. We put it back in. The highway asked for some money. We put that back in. The library asked for a ton of money. Highway and the library asked for money. So, it's roughly $20,000 that the budget committee added back in on top of the

Yes. On top of the 69. $12,000 on top. That sounds about right. I'm going to say 25. 12,000 on top of the 69. Okay. Yeah. Pretty reasonable. Supposed to cut money. I [laughter] Hey, hey, hey. How many times have I agreed that their job is not cut it? [laughter] The job is not to cut the budget. The job is to prepare. You know I'm joking, right? I tried to recruit a real good person for the budget committee, but he told me no. [laughter] I've been recruited for other responsibilities. [snorts]

All right. And so I just sent the signature page around only because um if you could all sign that that would be great. All right. So we need a vote. Uh is there any further discussion? All those in favor that and recommended 401. Now we can what? 4. Oh 4 0 is not here. Yeah. Yep. Now we can vote on the whole putting the whole budget or the whole art for do we we need to do we need to you voted on every article already we voted to recommend or not but don't we have to vote to

you can vote to approve the final warrant because you get signed since we're going to sign I will make a motion to approve the final 2026 town war all right motion by Sean second by Scott to approve approve the 2026 Town of Bristol annual town meeting warrant. Any discussion? All those in favor? I opposed 4 Z. That just it allows us to get it into the town court. Um but I just have to finalize BMS 737. So

did you read my I've been out straight. I figured you were busy. You think you want to want us to come in tomorrow or is it going to be next week? It's probably not going to be till Monday. Um I just don't see me being able to get to it by tomorrow. I got to find that $27. I'm kidding. I do have to find it though because I can't put the wrong numbers. I just realized I just doodled all over the back of that. [laughter] That's all right. Okay, I'll wipe it out. Nice. That's too funny. Rob,

man, I just realized that I'm on camera wearing socks. [laughter] No, no, you don't have those slippers on. Yeah, they're right there. Slippers are stinking over here. Scott, [clears throat] you look those back on. You really look comfortable. much more comfortable with ski boots on that. All right. Town owned properties discussion. That would be fun. Well, we have to really have a long discussion on this. Um Sean had asked for this and Joanne actually [clears throat] watched the video and jumped on it.

Proactively uh watched the video, came up with this list of downtown properties. It's not a huge discussion that's needed tonight. [clears throat] Um, I'll work with the water with the land use office. Um, what I want to do is go through most of these town own properties are things that we would never think of doing away with like town parks and the um this building

this building and and the like. But there are little there's little bits and pieces which are are funny because they somehow end up with the town. There is one um off Main Street which we all know about the probably is going to need we'll have to see what it's going to take to put that on the market but certainly we'll recommend that. Um then there are other ones that frankly aren't worth anything except to a butters. Yeah.

Um and so you know I think that we can go through and clean up a bunch of those uh and offer them uh by probably just by a sealed bid process. There there is one um out towards Camelot Acres. That's a potential V. I'm trying to I think it might be the old paper road. Yeah, old. Yeah, there's a lot there that's buildable. It has a road in that. Yeah, there there are some of those. Um Baton Road, William Road, there's uh Old Paper Road, which road's a sliver. Yeah, Baton Road is a sliver. It's ironic it says Old Paper Road because it's kind of a road in on paper only. Yeah,

there's there's a street sign on old paper. Yeah, there is a street. [laughter] Uh and and a couple other ones and some of them are real tiny, some of them are are bigger. There's [clears throat] a boat slip which I think doesn't really exist anymore because of geometry in the in the boat uh uh in the marina. It's work on just abandoning that deed then or

Well, so that we've taken it twice. So the first time that someone did use it and then I don't know if they restructured the boat the docks and the boat slips. So [clears throat] technically you can't fit two in at the same time in this place, but they never eliminated that boat slip. I've asked Joanne to start looking into that one because I honestly think it should just go away. Yeah. And it probably it probably will. Um, so I I just I thought I would take some time to work with the land use office to see which ones and then with the new board we can

look at that process. There's nothing big except for the one that was on South Main that was taken previously, but um a lot of little lot of little cleanup ones. Uh, interestingly enough, some are um there are several [snorts] that technically the deed is held by the conservation commission. It's funny that they're not listed. We'll have to make sure we fix those.

Yep. Yep. Um not that we want to sell them. Um but like the Bennett wetland is actually owned by the conservation commission. the um there's a piece by profile falls that was donated to the conservation commission. Um Oh, I think those have So, it looks like she's added codes. Yeah, she has added a code, but yep. Um so, yeah, I'll I'll work with them. Like I said, it's not a huge amount, but it is something that we can get off the books and get back on. Yep. if nothing else added to merged to uh you know uh ex existing waters and yeah

so that was the basics then yeah that sounds like a good project it's amazing how many things would do were just given to the town because they couldn't the developer couldn't do anything with it with a quarter acre yeah [laughter] yeah little bit across by Wfield Circle to be an entrance of Wolffield Circle. That's technically owned by the conservation commission. That little somebody talked about doing a park in it, like a little picnic table or two, [laughter] right? Right. We just put a picnic table in every single piece of town. All right. Uh, select water items and a garbage.

Just kidding. In a garbage bin. Yeah. Um t you ready for info on? So if you want to look at info only I can. Um one thing I will point out is um Oh my god. Number four is the cpacer information. Don had asked for that to be shared. If you can use those links and then there's also the presentation on it. Um Donna had shared that with I think the planning board. Planning board. Yeah. I figured you guys might be interested in it. Yeah. And then number five are your trivia winners from the holiday party. The same group that wins info the info, not the discussion info. What? You're in the info only. You have the discussion.

The folder. Yeah, it's number eight. Eight. Number I have no number eight. I have It's a folder. DOE newsletter proof of service, please. You're in the right spot. Yep. Yeah, that's right. Trivia winners. Yeah, that's what I was just mentioning. Okay, number five. He's right. There's no number eight. Sorry, I must have labeled it wrong. There's no number seven. There's an eight. There's info7. Yeah, that's supposed to be a video of the salt delivery. By the way, Alex, it's all trivial.

Let me go back to the report. Jes, I leave. So, info four is Cpacer. Info 5 is the trivia winners. Info six was the desks. Info four is a solar ordinance. Info7 should have been Yeah, this piece there. All right. Info, it should have been info7 for the salt. Sorry. So, the salt has arrived. One load has arrived. We still we are still behind the eightball. Um, and we're not out of the woods [clears throat] yet, but so is the whole state. Well, we've been trying to talking about reducing [clears throat] salt use in town. So,

well, we did reduce salt use in town because we are only doing right now they're sparing [snorts] um we we are only doing incline um higher incline roads right now. um when they use the salt is what Victor's trying to do because we were going to we without this delivery we were going to be completely out but now we don't know when the next delivery is coming so we're still hello [clears throat] so it's not that we it's not that we didn't order or didn't we just haven't had deliveries

we had two orders on back order for at least over a month now um and the I think it's still do that is owed to us. Um we did get one and it um it is [clears throat] it's this is all because of that southern storm. Yeah. When you say delivery is it is a dump trailer or just Well, I tried the video didn't load [clears throat] here. I'll show you. Um it didn't load on correctly. So that's his desk. [laughter] Just just go over there. I know it's a dumb. Okay.

Well, and then did so the state also got a delivery and it hit their new building. They've been trying to fix it all week, I heard. So, all right. All right. TA report. I'll get out the info only. So, okay. regulatory report. I guess

open says me maybe. Um I just want we do the employee appreciation usually the first of every month. So congratulations on another year with the town of Bristol. We're grateful for your continued dedication, positive attitude, and the quality of work you bring to the town each day. For the fire department, we have Trevor Honeyut celebrates a year. Steven Pulots, four years. Dylan Keeler, five years. Gordon Ellenwood, nine years. Um on the highway department/Kelly park transfer station Joseph Sardo is returned for a year. [clears throat] Police department Seth Lernard is three years Michael Norberg four years. Steve Henry six years. And then at the transfer station another returning member Mark Buckland is celebrating a year. Um so sorry the next one. I'm so sorry Sean Christina.

Can you send me that the employee appreciation? It's in the It's on the town website. It is. Yeah. It I programmed them ahead. I was so excited that it let me do that. It's um if you go in and look at the news items, it's down further on it. Okay. I can send it to you too if you want, but I'll find it. What are you sorry about? So, town reports. Sorry, Sean. Salmon is out. Oh, [laughter] so [snorts] I just wanted you to know they're not coming in salmon. I made a decision and picked a color that we didn't have, which was gray. I know it's bluff, right?

But um there wasn't they didn't give us much choice this time. They're having trouble with the the place she gets them from. Rose would have been closer to salmon. You guys wouldn't let me do pink. Salmon is pink, but rose is not pink. Rose is rose. Well, sorry. It's gray. All of which are red. So,

so I just wanted you to know it's Greg. I'm sorry it's not salmon. I know Sean really wanted salmon. Um, parking lot discussion. I I talked to you a little while ago. We were and I haven't ordered the sign yet, but this came up in the department head meeting. Um, they are um asking that we name parking lots. Um, which parking lot? Um, two that they are concerned about is the former parsonage lot and the former T bank lot. what they're able to do is um if they're able to log in and load them in dispatch um it does make it easier for reporting incidents and they can run a history better if they have something that they can log it into. Um

I got an idea. How does the board want to handle it? Two bank log. What about Pemmy Path? Pemath is River Falls. So, okay, it's already named, but they call it Central Street at the PD, but it says River Falls. Sounds good to me. The bank lot in the parson. I don't want to call church lot square. Go with my original suggestion. How about central square municipal parking, but what? Oh, no, never mind.

MP1, MP2, MP3. Well, we Well, that's what um when [clears throat] Chris and I talked today, he's like, "And what are we going to do?" Call them MP1 and MP2. And I'm like, "Yeah, nobody's ever going to remember parking lot in." Then we need Central Square. No, Central Square could be the Well, Central Square could get confused with your Central Square or Central Square. Summer Street. You could call it Summer Street parking. Yeah. Yeah, that work. And then South Main or North No, you can't. That's the only problem because you have kept the tennis court parking. [clears throat] But you could [snorts]

What's the What's the little uh What's the little um park there? Can where? No, right on the right by Doug's building. What do we call that? Oh, that's the historical society. But what do they call it? Historic garden. There's a sign. Yeah, we call it like the garden lot. There you go. You want to call it the garden lot? Isn't that down behind the water? No. Yeah. I would think the butterfly garden because the butterfly garden's down there. I'm just We call that the I'm not being smart like I'm just saying. No, I know these are the confusion things you're going to Well, you might see that. It also does help us. We are working on the parking ordinance.

All right. How about North Square, South Square, and East Square? The parsonage would be east. Both the Buzz Kenny lot and the Paul Raman lot. [laughter] Wait, Rob's going off the Yeah, I was just going to say that the king be careful with Robic achievement. How about the Roet memorial lot? The king lot. The king lot. Hail to the king. [laughter] All right. What we have? So, I have no issue with the bank lot and church lot. Yeah. Call it the very very church law. Church law. Church law. Cuz the church is still kind of like Saturday life or the church relating church chat or the church lady.

Isn't that interesting? Church municipal parking. Yes. They include municipal because you got to say the I think if you don't say people aren't going to think you there municipal I'll figure the word and we must call the bank municipal too. Just it's always been a bank, right? Yeah, least we don't have to call DSA, right? All right, I'll move on. Um, uh, the temporary So, I want you. So, while hold on, come on. While we're I was talking about temporary light. No, I don't. No, but No, while we're talking about,

do we have a name for every lot now? Is the tennis courts? Is that the tennis lot? Kelly Park. Kelly Park lot. Yep. Okay. Well, it is really Kelly Park. It's the only technical parking on Kelly Park. Milstream has a name. River Falls has a name. Church parking lot. Bad idea. Yeah, cuz if somebody says meet the church parking lot, where do you go? Yeah. Yeah. Up to the Catholic Church. That one's a big flower hill. Yeah, that's true. Lot. Yeah. Okay. How about we just call it the P lot be lot.

We are meeting with them Monday. Victor, Chris and I are meeting with them Monday. I kind of like Parson's law, right? Okay, fine. It works. That's what used to be there, right? I will go out and stick and rope that if I have to. Um, and still bank lot. Yeah. Yeah. Okay. There's more than one bank. No, Bristol Bank. No, we No, we got to put municipal the word municipal. Well, it used to be Bristol Bank. Parson municipal parking

and bank municipal parking. [snorts] I know I'm I have noticed that the barc [laughter]

there was a building that was that was a great idea. In front of that what was it in front of the personal bank? Yeah. Before Tiki Bank was there before all of us. Yeah. Yeah. Well, isn't that where the hotel was that burned? There hotel. That's too confused. Nobody will know where it is. What was the hotel's name? Bristol Hotel. It was the Bris I thought that was the Bristol Hotel. I know. All right. Hey, Columbia or something. Let's remember the bank. The bank lot. Bank lot. Bank municipal.

Do you have a agenda you can post? Bus and I are trying to decide if we should stay or leave. This is a report. airport. So, we're almost done. Um the temporary light for the the parsonage lot has been installed. It doesn't cover the whole parking lot, but it does improve the lighting. Um it is very bright. It is it does shine toward the church a little bit more. I think it's to keep it out of the windows of the the facility. Yeah. I was going to say, is there anybody with a residence that's going to complain?

We went last. What was it? We drove in Tuesday night to go check it out and it is it's really bright but um it doesn't shine towards Phoenix. So, um electrical panel update. The two new panels on Shore Drive were powered up last week by Eversource and what we just took care of them. We have the locks and keys for all three are the same. Um so, fabulous.

Uh personnel manual. Um, we're we're I talked to you. We were working on some changes that are required for legal. There were changes that were required from HR and the department heads and changes you had asked for. So, one of the questions that came up is how do you want to handle gifted hours? Um, gifted hours, I'm talking about the raffles. Um, currently there's no expiration date and the gift would be included in employees payout. We don't have a choice right now. Um, but I've talked to the department heads went yesterday. The general consensus was that we should give the employee a year to use the time and not carry over because we do have some that are holding them. Exactly what I was thinking.

Um, and that we also they did not feel that it should be paid out, but I wanted before I put any wording in there. Um, I wanted to just to make sure you were on board. We're bringing it back to the board. No pun intended. will bring it back to you once I fix it. That's exactly the way I do it. So, I'm with that.

All right. I ripped it again. Um, election and town meeting updates. The ballot counting machine has arrived. Um, both Ned and Cheryl had have had the opportunity to train. Um they're working on scheduling a training for all of the board because it is a little bit different [clears throat] than and it will what Cheryl had said to me they were concerned depending on how you feed it um you you can't feed it as quickly as you could the older one. So, um once I get a date, I'll send an invitation to you all um for that. Um election of officers update in your folder there is a list of who's running. I'll read them for everybody. Um we have two selectman positions open for three years. We have Scott Sanchin signed up. We have one moderator for two years. We have Rob Glasset signed up. Um, we have one town clerk tax collector for three years, and we have Cheryl Herbert, one treasurer for three years, Kathleen Haskell, one trustee of trust funds for three years, Paul Reagan, one supervisor of the checklist for six years, Martha Hullsman, and one supervisor of the checklist for four years, Rama Simpson. One cemetery trustee for three years, Melissa Greenwood. two budget committee members for three years, Mark Barasa and Daniel Kenny, Buzz Kenny. Um, three trustees of the Minot Sleeper Library for three years. They have four running. Um, Brenda Buchanan, Elizabeth Miller, Sharon Orvis, and Rama Simpson. So, um, the library, where is my notes? Sorry, I missed. Um, candidates forum is Mar the library is going to host a candidates forum. Um, it's going to be at the

Marian Center March 7th at 1:00 p.m. As soon as they get the flyer, we'll make sure it's posted. Um, do we really need a canvas for there's no contested? There's one contested, but yeah. Yeah,

it was really interesting. I'm in a new a new municipal managers group and there was they're having trouble finding a one town is having trouble finding a a party to do it not the select board um and uh asked how other towns are doing it and it there are multiple towns the library trustees do it a women's group does it some select board do it but they pay for it all out of their own pocket they don't pay for anything out of taxpayer money So it was interesting as far as the meet the candidate. Yeah. Meet the candidates. See it.

So right now it's scheduled for March 7th at the Marian Center. So at 1:00. Um it'll be it'll be announced in the buzz tomorrow. Okay. Good. At the Marian Center. Yeah. The Marian Center. They were going to use this room, but the concern was um if they had more than 50 people, you can't use this room. And that building's not open. Why not the library? I offered to to open it. I didn't want to because um and they didn't want to use the library. Um they felt there was a conflict.

Well, we a few years ago we basically had no aisle. We had more people when the room really should fit. That's why we moved to the historical town hall and we just have a big enough room where people are comfortable. So, we will have to open the sort town hall um but um for the March 21st dance, but we would have had to open it three weeks earlier um if we had the candidates form and that would be very expensive for heat. So, you have to put the floor detector for the candidates form. I don't know. I'm not dealing with that. What's your question? [laughter] It's a petty question. I I'll strike it from the record. I I'll tell you. I didn't hear you. That's fine. Yeah,

my um se select board attendance at voting. I know. I can't ask John. I know Don is. You you know I'm always there. It's at the high school. Don't forget. So yeah, but if I'm running Yeah. You can't you can't be inside. You can't you can be you can't be by the you can't handle the ballots. So So that's a question you could ask Ned. I think you still have [clears throat] to sign at the end of the night. Can I still like help with the help check in people or No. Yeah. No. Sometimes I'm not even going to go pretty much. You can come at the end of the night. Yeah.

You can come help Cheryl carry all the stuff out to our truck or you can bring you could do food runs because it's going to be a little harder at the high school. Drive around. It's at the high school. We could still have a shuttle to get to the front door. Hello. Well, we're going to talk about that before town meeting. Um, under What's the date on that?

March 10th is voting at the high school in the gymnasium 8 to 7 and March 14th is town meeting in the auditorium at the high school at 9:00 a.m. And also in your folders, I'm work I was hoping to have it done for tonight. I don't have it done, but if you want to take a quick look at um TA7E, it's a meeting voters's guide. I'm trying to draw something together um similar to what Donna did for zoning amendments that explains the articles and what the estimated tax impact is.

So, I will make sure that I'm not ready to post anything. um try to get this done between now and Monday and get it out to you so you can take a look at it so I can get it shared. So, okay. And if there's anything specific you think I should mention, let me know. Um number eight is damp proofing. So excited.

Um, so it's in the folders. There's a letter in there. It's a change order for the Central Street Project. I know you probably know what damp proofing is, but I did have to look up a definition. So, um, and for the public, it's a method used in buildings to prevent moisture from passing through walls, floors, or foundations and causing damage such as mold, rot, peeling paint, or structural deterioration. for so central street project they're required to do this on the outside but the inside um they didn't weren't required but they did they are going to do it and they're asking for a change order Jeff recommends the approval of the change order um and it is $7,000 $7,183 if you're good it's you don't have to pay for print it because you don't have decide anything. You just have to vote on it to approve it.

You got shop? Yep. Just one second. All right. I recommend We don't have a change order number or um Yeah, it's PCO number four. Okay. Yep. Got it. Recommend uh change order PCO04. damp proofing uh to sergeant construction for materials overhead and labor. Total cost of $7,183 is recommend like a motion to approve. Yes. Motion to approve.

Then I'll second it. Yeah. [laughter] Motion by John, second by Don. Any discussion? All those in favor? I um short money to Yeah. prevent long-term damage.

We are um Jeff and I are meeting with Underwood tomorrow. There's a much larger change order being recommended. We do not agree with. So, we're going to meet with Underwood and see what the options are. Um it's like4 to $50,000. Um and we're questioning it. It's um for an additional propane tank. Um TA number nine is a resignation. I um it missed the agenda. It missed the consent agenda. So I'll just read it and then we would just need to vote to accept it.

Um Shannon Morton is here is resigning as a trustee of the trust funds effective Friday, January 30th. She had finished one year out of the three-year term on this day. Whoops. Sorry. Um, that part doesn't need to be read. So, she um she was going to finish out some things for the trustees. Once approved, she'll pass them along to the town to post on the town's websites. So, she said, "Thank you for this opportunity." So, I just need make a motion to approve the purchase after purchase. Resation resation.

Second. Motion by Sean, second by Scott to approve the resation of Short from the trustees of the trust fund. All those in favor? I

we will post the position. It is um if anybody's interested in it, they would have to submit their name. The select board does approve it and approves it for the term of the remaining term of the individual. So, if anybody's interested, I'll I'll try to have the post up um by tomorrow and they can put their name in for it. But we would also have them, we usually try to have anybody who puts their name in meet with the group that they're um interested in first before it comes to the select board. Um so, we would definitely have them do that. So um number TA number 10 um there is a contractor who has requested that the select board um consider an appeal request on the decision the board made on the Beach Street project.

Anything else? I would just need to know if you were um grant deny or not. Um my recommendation is to deny the appeal. Do you need a vote? You need a vote. I make a motion to deny the appeal. Second. Do All right. Do we actually need to vote on this because it's already been awarded because it's an official appeal request? Yes. I would recommend that. Okay. Um,

and for the public, the reason that it was not considered part of the process was because the board at that time considered it was an incomplete application or an incomplete submission. And the this contractor is asking is now coming in and saying they this is what they would have bid and would like you to reconsider it and and your recommendation is to deny it. So, okay. So Sean has made a motion to deny the appeal. That I have a second. Seconded by Scott. Discussion. All those in favor of the motion.

I suppose.

Oh, I skipped one. Sorry, I I skipped um social districts. Um sorry, there's um so we do um I've scheduled a public hearing on social districts. um for we have to hold a public hearing before town meeting on social districts. It's not necessarily on the rules and regulations or the boundaries or any of that. What um I can the this is what I um did for a posting. So um Bristol Select Board will hold a public hearing in accordance with RSA 17834 to allow social districts in the town of Bristol. Social district as defined by New Hampshire law is a designated outdoor area in which a person aged 21 or over may consume alcoholic beverages purchased from participate properly licensed establishments. This hearing is not a vote to create or implement a social district but to allow public input. The public hearing is scheduled for February 19th at 6 p.m. and it will be part of the regular select board meeting.

Sorry, that date again for the hearing. What? What was the date on the hearing? the 19th. [clears throat] All right. Select items. Sean, uh had uh another [clears throat] communication from a resident that I had brought up a few meetings ago about the advertising flags. I'm wondering if uh land use had or zoning the uh quote unquote temporary flags that are at like a car, say a car dealership or gas station or the feathers. Pizza plane. The feather. Yeah.

The feather. Um I think that they will end up being addressed with the um if the sign ordinance passes the improvements to the sign ordinance. It didn't change, but it clearly defined things and makes it better easier. So, they'll have to apply to for those. Um, I believe so. I believe they will. Okay. Or they can put them for a temporary amount of time, but they shouldn't be blocking traffic. Right. Right. And I know some of them are there's concerns that they're blocking. Yes. Yep. And I'll mention it to Joe Land use though and have them look at look into them just too to make sure.

Yeah. Yeah. We did have an issue in central I just thought of something else. Sorry. Can I go ahead? Go ahead. We had an issue in Central Square with snow being piled up and with parking on the green space. some um we were going to be meeting with um the people um the owners of the property um we're meeting with their maintenance person and one of the office workers on Monday to discuss because there's been some issues between the snow my concern is the tree um I don't want any snow piled up to negate our warranty or do need

and salt in the driveway and the whole thing yeah just about had a seizure when I saw that had somebody actually parked on the lawn and we had to send the police department out to remove to get them to move the vehicle. Um, we could also probably add they could tell their residents that there's no smoking on the town common. So, I forgot to bring that up, but I did want to talk to them about the the parsonage municipal lot because um there has been some issues there. they longterm parking. They're long-term parking and they're not moving, right? Um when they're telling their residents that they can park. Yeah.

So, those conversations are going to be Monday. So, we have a a meeting Monday at 10:00 a.m. So, good. That's what I've got. Uh the only thing I I brought up and I asked Christina about was uh just clearly marking the new parsonage municipal lot with a parking sign. Municipal Park. Now I will order the right side. I'm good. Happy birthday, Scott. Oh, it's next week. Next week. Next week. But happy early. Thank you. That's all I got. Motion to You didn't ask for

Oh, sorry. Sorry. No, it's none. [laughter] Second talked. No, I I forgot. I forgot the most important thing. So I stuck around to tell you it is it is we're asking for the $69,000 but is it is the firm intent although [clears throat] there's no guarantees that the town will be reimbursed that out of the fundraising campaign. I thought you I knew that. So how did you I didn't mention it tonight which is why I mistake it was it was in the email. Yeah. Yeah. Maybe it was because of the conversation I had with you that I was already aware.

You can't you can't book that and I got to be careful if I speak at town meeting not to make it right. That's the intent. Is there a mechanism to do that though? Yeah. Yes. Accept. We just we're going to set up we're going to set up a a a 501c3 parallel private corporation to do the fundraising. The town will set up a dedicated singlepurpose trust account and the 501c3's corporate charter or bylaws or whatever will require it money that comes in automatically gets funded into the trust account for use in construction of and maintenance of the heavy.

Okay. Yeah, that that I remember and understand, but I don't know there's a mechanism for the town to get the 69,000 out of that fund then or to pay pay the town the 69,000 out of that trust. Well, when you create the trust, say that it's for the design, construction and maintenance of the path and then yeah, that's fine moving forward from there, but not to reimburse for tax funds that appropriate tax funds. I I'm not against this. I'm just ask a legal question and that's why I'm shut up. I don't know. Yeah, I just want to make sure there's a mechanism to

so it might end up that we never spend the money. We either never spend the money or we spend it and we get a they can put a revenue in unanticipated and expense. You can accept unanticipated revenue and it would be an offset in your budget. If somebody if somebody gives you unanticipated revenue over $10,000, you have to have a public hearing and decide what you do. Okay. So, yes. Well, but I don't think you could take it out of that setup and do it. Maybe maybe somebody wants to donate the 69,000. Yeah. Okay. I just be careful that's going to happen because Well, we're just going to fund raise project cost.

Yeah. I I We're not going to have a We're not going to have a fine definition of what a project cost is. We'll take in money. We don't have a We'll have a goal based on what Mike McN tells us it's going to cost to build this thing. Oh, yeah. Yeah. No, I'm I'm good with that. If we if we raise more, we raise more because there's an ongoing maintenance need and we would like to keep take that away from the town as well. No, I was just making making sure our auditors will be happy. Yes. Yes. Yeah. Yeah.

And I don't want to have I I my pedestrian legal mind there must be a way for the town to reimburse tax money that's been expended. tell you that that has to happen. Unfortunately, DRA has their own weird rules and that doesn't always happen. It would have to be a donation specific purpose and the town would have to accept it as unanticipated revenue, but it would be booked in whatever year that spent so or gotten back. So, um a comment had come up during the budget committee meeting. Sorry. Sorry. Um, it's okay.

That they were un that they were, and I may be saying this wrong, but something about um having to appropriate and spend that money if the intent had been to to actually have it fund raise, but um there was and did I say that right, your con the concern? And when I um so when we talked about it, my point at the time was no, if we weren't fundraising and we had to do a grant, we would have to pay a portion usually or a percentage usually out of the town's pocket to offset that grant. So, um that was all I was trying to say on that comment, too. So,

yeah, I'm not against spending that money either. I just like I said I wanted to make wanted to make it clear that there's not a real good mechanism to to give that money back to the during Scott was there during the budget committee meeting I just wanted to be clear was the intent that the town would pay for the design and then the project fundraising would build it or they going to cover all the expenses and what Buzz said is

what I was hoping he would say the intent is that they're going to fund raise to pay all the expenses for the project but at this point they want the design so they can show it to people and fund raise. So it's kind of a chicken and egg. So there is no guarantee. There is a chance that the municip that the town will spend money and we will be reimbursed. That's not the end. Yeah. All right. Sean, you had some business you want to bring up? Well, I make a motion to adjurnn. All right. Motion by Sean. Oh, sorry. Second by Scott to adjurnn. All those in favor? All right.