Planning Board - Regular Meeting

open the meeting and we have a continued hearing for One Smith Road. Um if you can get us up to speed, tell us what's changed and then we'll um also look at the comments that we have.

Okay, absolutely. So, uh hello uh members of the board for the record again, Ryan Lavel with Lavell Associates, the surveying firm that produced a portion of the site plan that you guys have in front of you. Uh since the board reviews reviewed these plans last month, we have incorporated all the comments raised during the January 21st uh 2026 work session as outlined by the town planner. Uh in particular, the plans were revised to further refine and clearly define the use of the rear lease land as we discussed last month. Um which is a primary focus of that discussion. Uh that clarification has now been addressed directly on the plan set to the left of that area with an arrow. Uh additionally, a separate consultant prepared a landscape and buffering plan which you guys should have as the last sheet on your plan set. Um, furthermore, there should be an 11 by17 that you guys have because at the very very end of today, we received another plan from the same consultant with a little bit more information on it.

Yeah, I was pausing there just because of all that. Um, so based on the planner's comments and the meeting that we had, the following items are either completed or in progress. Again, the use of the rear lease land has been fully described on the plans at this point. Um, the hours in operation and limits of on-site activity have been clearly noted. Uh, expected site uses including storage and vehicle related uses are now detailed better. Uh, tree removal limits and putting back of the buffer has been identified by both the plan and notes. Um, there are a small number of remaining items that I expect to be resolved shortly. Um, there is something I don't have it on me, but I added a plan again at the very last minute today. Um, as I got the letter uh from the town about dust control. Uh, it's not on the plan set that you guys have today because I dropped them off these plans yesterday. Um but it is a dust control note that is basically taken right from alteration of terrain standards. Um it says something basically to the effect of during dry seasons or dust that it shall be treated with um water and some chemical that um produces that. That's on the plan now as a as a note. Um, so there was also confirmation of turning radi for uh fire apparatus. That was another plan that was uh issued to me today right there on the uh screen. Uh it was offered to me late today. So that's why it's not a p part of the big plan set that you guys have, but I still wanted to provide it to the board for tonight. More information the better, I thought. Um, so that's in front of you showing that the um the maneuverability uh has the fire truck making all the turns is basically

what that plan is um depicting. I've provided it to you in 11 by7. There's two 11 by7s.

Yep. Yep. Thank you very much. Um and the landscape bond estimate was one thing that was um another comment from the planner. Uh, hence why there's another 11 by17 provided of that landscape plan. You can see the bond amount that they came up with on the bottom of that page. Um, and it might come up uh up on the uh projector too in a minute. Um, as noted previously, certain items such as the waiver requests related to the buffering distance and setback storage are um ultimately policies decisions that must be acted on formally by the planning board. Um, the applicant has provided proposals for addressing those items and now they are properly framed for the board's consideration. Uh, this project has been before the planning board in various forms for several months and the current plan set reflects a good faith effort to respond to the board's comments and move the application forward in an organized and transparent way with you guys. Um, please let me know if there are any specific questions at this time and I'll be happy to answer them.

Thank you. Glenn, do you want to go through your comments and talk about what's um Yeah, [snorts] definitely remaining Oh, and Glenn, sorry. Sorry if I could. One of the comments on there had to do with uh pointing out where the lighting was going to be. I had it on my plan as symbols on the on the shed. If you look at um I don't know if it would be my sheet, let me look. Um sheet three, there were always little symbols. It's hard to see on my 11 by7, but I further put a arrow uh facing facing it that says motion lights on the shed now. So, I hope that that fulfills that uh note item.

That would definitely go on. I'm sorry. So, um my first four comments really are just reflective of the comments that I have made previously um and didn't haven't seen answers that I felt comfortable with. Um, and all of them have at this point been some somehow addressed except for some sort of um building elevation for the shed. And I realize that it's a very small building 12 by 12. Even a photograph of if it's coming from like a shed maker someplace that could

I'm planning on getting it. It was that one thing that I just couldn't get to today. I appreciate that. That would be perfect. So then going through under those first four with that being the only outstanding one. Um they really did accomplish everything that I had asked just as um just as Ryan has spoken about, but you do have to talk about the the waiverss that have been requested. That's something that the board has to do this evening. I've provided that waiver in your packet and there's a bit of a better description of it on the cover on of the agenda. It actually gives the number to our site plan regulation.

So I I I have two uh procedural questions. Um because I I know that that this you know is is a specific site plan. Would this be an inappropriate forum to discuss the issue with the abuing parcel? Should that be reserved for if we have a site plan for that? I think that that discussion should take place but after this hearing. Okay. Or at the end of this hearing. Okay. Because they seem to be somewhat connected, right? But they're not. That's why I asked. Yeah. Because it's a little bit murky. Yes.

Um and then I think I know the answer to Since this is a continued hearing, do we have to invoke jurisdiction or do we did we are we all all set with that? No, we don't. We do not. We we had a separate separate application where you invoke jurisdiction and this is simply a continuence of that hearing. So I do have one question that relates to the abuing property and that's about some kind of screening for the portaotti and the dumpster because that's a residentially zoned the property south of it's commercially zoned but residentially used. you allow that. Yeah.

On the landscaping sheets, I believe they did still propose looks like some spruce and some red cedar as a as a complimentary buffer on that side. Um I hope that that suffices. Yeah, I know sometimes we have like a around storage or visual buffer. I don't know. I don't know how others feel about it. It's just portaotti is not the The landscaping does look sufficient. Yeah. Detail here. Um [snorts] on the landscaping I think the bond does that include install is those price I mean that that just looks like the price of the plants.

I am unaware. I did not prepare the bond. The um uh the lady who prepared the plan did the bond again very late in the day today. So I am unaware on whether or not that includes installation. But I can get clarification on that tomorrow pretty easily via an email. Based on my experience, it does not include install. Yeah, probably. Looks pricing is appropriate based on industry standard. It seems like it's cost. Yeah. And it's it's it's usually double, I think, for the install. To be able to wait and get that.

Well, it be important. would be essential obviously to to see that the see that landscaping uh installed and growing. You'd have to have it. I think the installation is probably half. Yeah, the the idea is that if it didn't happen and and there needs to be money set aside for that be done so would need to be more than just I was going to say I can have that edited and added to that to that list and um updated. I just I didn't come up with that with that. So, I can um let her know and I'm sure she's familiar with the market rate on how to do that, whether it's double or whatever the board. Okay.

Thanks. Um on TEC comments, there's a note that says they recommend shifting the proposed home product storage area outside the limits of the bio retention pond. And it looks like the it's they're still crossed over. Okay. We can certainly um adjust it slightly, but not to fulfill that comment. It doesn't look like a big um heat number WS2. Uh yeah. Yep. I can easily shift that over to get it out of the uh grading for the proposed bond.

Thank you. Um, and then another question on note 30, sorry, sorry, 31. Um, the proposal also includes the ability to park vehicles and tractor trailers where space is reasonable. Um, and if space is freed up, you can rent. Um, do we need to indicate that more on the site plan? The theory, just to to shed a little light on that comment, I think stemmed from the meeting that we had as a work session to say that vehicles could could be parked there because we didn't want it to be an issue and have to come before the the board again in the rear section. I think if I'm I'm remembering that correctly. Um, so I wanted that on there.

I think as long as you conserve the traffic lanes for fire, I could um further develop that note and saying, you know, with the condition that it's, you know, no parking of vehicles or etc. blocks the um turning radi of any fire apparatus or something like that. And I think that that would clean it up nicely. Sounds good. Other questions from the board?

Any public comment? Glenn, was there anything else in TEC's comments that struck me? Okay. All right. Um, let's talk about the waiver request. Um, there was somebody here last time that or maybe it was another meeting that expressed a little bit of concern with this and just wanted to make sure that the if the buffer is smaller that it's truly buffered with landscaping, which it looks like you've done, but um

I I did have contact contact with Mr. Flag. I've sent him every plan set that has come and I sent him an email of when this hearing was taking place, okay? Including today. But clearly the plan shows no use of that first Right. And uh that landscaping plan is new. Um we did not have that at the last at the last meeting too. So I think that if that had been in place last month and the a butter had seen that, I think that they would have felt a lot better about it.

Yeah. I sent out um not only the new plan set that you've provided, I also sent out today that um um planting diagram and the turning radi for the fire truck. Do you have a scale on here? Is that scale showing where the landscape [clears throat] place is? Is that depicting 25? Uh I am assuming so. I again I didn't do that that plan. Um so I I'm assuming that depicting 25 clearly show that

I can do that. You're talking about this dog. This dog here right here. Yeah, I think the whole thing should be because the graphic still looks like it's Yeah, it does. I just couldn't

but it's it's not marked. We want it marked. I think I'll be able to get her file and um depict the trees correctly on my plan now that I have it and uh show the buffer and call it out with a label a little bit better than I previously was able to. I just took note of that. All right. Any discussion about the um waiver request? Glenn, is there a disadvantage of any sort by approving this waiver?

Is there an disadvantage or is it um by approving this waiver? Is there an disadvantage other than making it making it closer? Um I I don't I certainly wouldn't use the word disadvantage since the butter that is impacted. This is the neighbor and spoke at length about what their their hope was for the distances that were talked about and they agreed to those. So I Okay. I think the property is commercially zoned. Correct. Correct. I think if the things that are addressed I mean his main concern was things being in the 25 foot buffer.

Yeah. And as long as that I think that's maintained, I don't see an issue. Okay. Um he he didn't raise he raised screening concerns and I believe those screening concerns have been addressed with your planting plan. Yes, there is a possibility down the road if you decide to merge the two watts, you know, you could certainly eliminate that aspect. [clears throat]

Ryan can point that out to you. that's in a site plan Rex that the board has that authority and I think for good reason. Um all right. So for the buffer um request uh waiver request we want to see the 25 foot buffer drawn on the plans to scale with the screening. Anything else? Any other discussion? Not not on the waiver but I but the plan as a whole. Yeah.

Yeah. Just the waiver. But I make a motion we approve the waiver. Second. Any other discussion, comment. All right. All in favor? I I Any oppose? Okay. Waiver. Um, what was your

So, I I just [clears throat] I guess I just kind of wanted to sort of bring up kind of the elephant in in the room, so to speak, because I I I've really tried to keep an open mind throughout, you know, this whole process and obviously, you know, this has been in front of us for a while. Um, and I really really appreciate the work that that you've done, Ryan, to address our concerns, Mr. Samour. Really appreciate you as well. Um, and and so my my the my frustration isn't direct towards any anybody here, but I I am concerned just about the history of non-compliance up to this point. Um, as I've I've said in previous meetings, I would love to wipe the slate clean and just, you know, you know, move forward with the, you know, with a compliant site plan. Um, but I just did want to throw it out there because I feel like it's a little bit of the elephant in the room and I'd be lying if I said I wasn't a little bit concerned about the history here. I think um one of my concerns that relates to that is long-term like how do you how do we ensure that nothing is put inside that 25 foot buffer because it's not necessarily going to be marked in any way, right? and things are gonna

Yeah, I w I was going to say I mean I understand your point. Um if these proposed trees need to get planted basically as a condition of of the site plan and I think it would be a little silly to put various material storage in and around the trees that are spaced out. I don't I don't see it being an issue. [clears throat] I could see the board's um hesitance on that. Um, I don't I don't know any other way than to fill up buffers with trees to to disable people from using them. I think that that's kind of the buffering. I'm not sure if me setting, you know, an iron rod with a stake, you know, at the 25 mark and almost staking it would help or not, but I mean, I'd be open to doing so if it makes the board feel better. But

I don't think that would be a bad idea. It's going to be clearly demarcated on this plan though where that 25 you you're going to I just met in per in person as official represent but I don't know if that would help or hurt. I don't know. I think that would be a great idea. I have I have that as a condition. I'm sort of grabbing conditions as I go along. That's that is a condition that I've already written down for a possible approval. And that 25 foot setback is already recorded on your plan. Correct. Yeah. Well, it it will be better defined. And I think that it is drawn on one of these sheets, but it will be better defined and labeled. Yes. Yeah. It should should be shown as is an engineering detail 25 foot. Best part of compliance. We give that to our code enforcement officer and that's how he determines compliance.

Right. But he so in that in his effort it would be much very helpful to him if our plan showed a line where that 25 foot is. And I understand of course if it's broached and and used for something that's not supposed to be then you're not compliance with your site plan and this board has revoked site plans before and uh you know certainly could again completely understood

and similar kind of question and that's the the fire lane and the um you know ability to turn around in there is how do you kind of preserve that space because a lot of times when we have site plans there's you know there's there's a very clear paved area and markings for parking and all that and this is you know kind of an open space and it I understand lay down yard style of operation that it

may I I don't know any other way because you know you could have stripings and stuff like that if it were paved and it would be pretty obvious what space it is. It's hard with the with the compact parabo out there to be able to I would just hope, like I said on the plan note, I hope to add, you know, along with what we said. I just marked it down in my phone about the no blocking of um radi with vehicle or storage material. And I I'm just going to hope that that's that's enough and that people use common sense to know that they should their maneuverability is important to them and it's important to Brentwood Fire Department. And I think you'll see Brentwood Fire Department will make an occasional visit there. So they'll sure they will they'll certainly alert us to any concerns or alert the slug board.

Looks good. Um and then just one other clarifying question I have and I apologize because I believe you answered this at our last meeting but it's just escaping me. Um you had mentioned the um the hours of operation is clearly um delineated. Um dur the way this business operates is are the pickups done by appointment or do people drop in or is it a mix? I think they are usually done by by a it's a mixture of both. Yeah, it's a mixture. I feel like it's more appointments and call aheads, but I Okay. Can't say that for sure. Okay. Thank you.

Other questions? There was certainly agreement that all parking, all truck parking would be, you know, on the property and not on Smith Road or along 125. Have you did you receive your uh approval from state DOT? Do they have any? You don't recall? I don't think we've heard anything back. Beals Associates was the one that uh applied and worked on that. Um I'm not sure if they've got Well, that's fine. Often takes longer. That would be just a Yeah, that would be a you know, one of the conditions of approval anyway. Right.

I do have a question on um item 14 on the parking spaces. Three spaces for customer parking, three spaces for leaser parking. Does that include the uh area in the back also? Um I you know I've I've got so many notes on here and so so much going on. Let me uh let me look. I don't remember what the intent of the parking was on that. I I I got to think

I don't really even show parking spots on here. So I I would just as figure that it would be both and I could increase that or decrease it. I'm not even showing parking spots on here just because of the nature of the of the property itself and no line, you know, pavement striping or anything existing. So, it's hard to Well, it's hard to say. That's why I was asking that that refer to also the back lot because right now again that there's at least two or three vehicles back there and the spill over onto the lot next door along with I believe a work trailer if I'm not mistaken which is obviously not authorized but on on the site plan there are the six that are referred to on that note

they do show in the shed area in the Okay, I think that the intent Oh, I see I see them now. Yeah, those got carried. I see them now. It was the intent that they'd park in front of the shed area where the office is going to be. And so not including the back including about any kind of designated parking on the back. I can have a separate note to that that effect, but I think that that's what I was kind of alluding to in the um [clears throat] I think that's in note 31 was basically retaining the right to park any vehicles in the rear. I just tough to put a number on it. Wood mats aren't there.

That's the challenging That's the challenging part. I was trying to do kind of like a catchall with my note 303 31 about the reasonable parking of you know vehicles and stuff in the lease leasing area. I don't know how to better play that. Just a question on as far as the landscaping plan goes. So we understand what the components of the landscaping plan are. Be reasonable to say that the planning will be accomplished within say six months. I mean obviously it's winter time reasonable length of time. Just so everyone is aware of what the u you know the agreement is. Six months seem reasonable. sense early summer.

Want to be into spring. Yeah, let's hope so. Will be.

Okay, other questions. Um, make a motion to conditionally approve the plan based on and I'll let Mark read the list of conditions. He understands. [laughter] I know. We can take a break. I've been writing some down, too. We We could take a few minute break if you want.

It's taking a while, but it looks good. I think, you know, back to what um Doug was saying before about history of the property and um obviously there's a lot of scrutiny and I'm sure that you know like fire department's going to see it, select board members are going to see it. So just please um abide by the plan, respect the neighbors, um comply. What's that?

Comply. apply. Um I do think for the 25 foot buffer, you know, you're going to plant trees and they're going to be small, right? And there's going to be a radius for a tree and you're not going to have the trunk on the 20 foot line, right? It's going to take some time for them to grow up. It is. So I I do think you need some kind of marker out there so that things aren't inching their way over the buffer. G just, you know, given given the history. Fine with that. Okay. Are you ready? I am ready. I was trying. I had to bundle the planting and installation gives me some work to one condition. All right. I think we're ready for the motion to be read out.

We have a motion on the floor by Mr. Stevens and the conditions of approval will be as following. Uh building elevation needs to be provided for the proposed shed plan should better reflect the 25- ft buffer. The planting plan should include the bond should be updated and include installation. The planting needs to be completed within 6 months of approval. Driveway permit. H driveway permit title driveway permit.

We get that. uh and some kind of demarcation on the property to ensure that nothing is stored in the 25 foot buffer onsite demarcation.

Did we get everything in Do we want to give more instruction to that? I feel like that's like super open-ended. Like typically your plantings take care of that. Typically your site plan takes care of that. That's how you enforce compliance. I'm just not I'd like to provide the applicant with a little more instruction of what demarcation is.

You you offered a suggestion. Um my my theory is that I could um like a property corner set some you know rebar with caps and I could do I could do some some signs on something more permanent like those um green fence posts there that you see for conservation some sometimes I could put a couple of those that say 25 foot buffer. I don't want to do overkill with it to be honest with you, but I could put a couple of them to just be like I know I'm on this side of the this fence post and I know that I'm on this side

if that makes sense. usually um to demarcate wetlands. We do it [clears throat] fre we require it frequently for the setback from wetland so that people know on their property where they're supposed to not be using the high nitrogen fertilizers and whatnot. would happens, but it's it isn't a frequent occurrence. But I think No, I I think in this this instance is a lot of machine travel, machine use on that property where which could tend to move things around a bit and

yeah, delineators, right? That's great. That's perfect. And Ryan, would you just do one additional note that says the waiver that was granted? Yeah. because we ask that either waivers or variances associated and be written. Okay. And um as far as marking that 20 25 ft buffer, I don't know how the how the board would like that to be received after we're completed with it. Would it be suffice to just say issue a letter to the town stating there was set on such and such day? Pictures. I don't I don't send me just send me send a letter and a couple pictures. It'll be fine and I'll just add it to the file. Maybe every 50 feet just so it' be very clear that

just something I don't want to overburden it. Probably something every 50 feet. I don't want to put them every 20 and have it be annoying out there and kind of block the trees that he's, you know, doing. I just, you know, something to know that when you're standing on the site I, you know, somebody could tell. Yeah. What side am I on? I agree. You don't need to, you know, go overboard. Yes, I think again it's you know history via a butter pointed out even after they asked for things to be moved that things moved back into the buffer zone and you do have people coming and going who aren't going to know anything about this plan. So giving them some visual

stake sign. Um, okay. Do is there anything else for the conditions?

Oh, um, moving the foam product storage area outside the bio retention pond.

Do we have a second? No, we do not. I'll second. Any additional discussion, public comment, questions? All right. It was moving the foam storage product, the foam product storage area out of the bio retention.

All right. All in favor? I I Any opposed? Good. Okay. All right. Um I appreciate. Yeah, just stay in touch. Oh, yeah. We do we do want to [clears throat] talk about one other thing, but on this just communicate with these guys. Yep. Absolutely. Thank you. Brian's actually very good at that. The appreciate that budding property and activity on the budding property. I don't know the latest on this. If anybody has an update, want to share? Can I I was gonna say can I swap because I not working on three Smith Road.

Okay. [laughter] Just um for the record, introduce yourself.

For the record, Mike Sambborn. I own one Smith Road and three Smith Road. Um so right now there is some overflow parking there from Michaels. But at the back part of this property we're using for a layown yard on one Smith Road. They have a office trailer on three Smith Road right now. and a storage trailer and a couple of pickups. Uh I wasn't aware I didn't I didn't realize that I needed a site plan to do that. So, uh it's temporary. They were only going to be there for two months. So, that'll and now they're there. They've been there for two months already. The wintertime commission conditions are going to be there for probably another two or three months. Um, I don't know. It's taken us uh what, three months to come up with a site plan at this point for one Smith Road. I don't I don't know how you what you guys would like me to do about addressing that. I don't want it to It's not like a long-term thing. I'm don't plan on having them there any more than these three months. And then if we do decide to do something in the future, we'll draw up a site plan. the three Smith Road just says overflow parking and we could we could do that now if we if we absolutely had to but it's not something I would like to spend money on if I don't have to because it's temporary.

So who is them Mike? Uh them is Michael's Power is who's doing it. They're the ones that work on the power lines. Uh it's our utility company really. They work for Eversource and there's no room for that. No, it's overflow. Yeah. So, it's either there or they're going to put in the power line right away. They they need somewhere to go.

We we as a planning board don't have the authority to speak to allowances to use things outside of the site plan. So, it really is the selectman have control over that and it would be up to the board of selectman to site you if uh they feel that you're, you know, not in compliance or in compliance with their terms. So it might be something you'd want to go to the board of selectman to address because again the planning board has no authority to grant you any kind of relief in that instance.

I could since mentioned here uh so I'm the leazison to the uh select board chair at the moment. Um [clears throat] so if what you're saying Mike is that this is a uh a twomonth thing. Yeah. Oh, originally it was two months. So, I' I'm already in that two months and now that we're going to go to probably five or six months, but it's not permanent. It's not something that I'm looking to do for Can you get some sort of commitment from them as or an idea of how much longer they think it will be or is it Yeah. your guess?

I that's my guess, but I can Yeah, they're guess they're on a monthby-month basis renting space right now. So, so my thought would be if you could give a specific, you know, end date and then we would know. Would that suffice the board if I came up with this point? As we know, this board is our you're asking me. It would, you know, it would be something that I would feel okay about. I can't speak for the rest of the members of the select board, but if you could say that this was this is temporary temporary and here's the end date. Yeah. And then you know if the if it went beyond the end date that that's when I start to get upset.

Yeah. Yeah. I think there'd be more reass reassurance to the select board if you were put it in writing. Yeah. No, I'll put it in writing and sending emails and [clears throat] say this this is what happened. Yeah. and this is, you know, how it's going to be resolved. Yeah. And here's, you know, the date by which I expect it will be. And and then, you know, we're all living on good faith. So that, you know, if it doesn't happen, that's when I start to get upset. I got you trust, right? Thank you. Thank you. Thank you. Next on the agenda, continue. And I'm sorry.

Oh. We should really just say that that conditional approval is for 90 days. Oh, email them. You're walking out. Yeah, it should there should be a big ask. Still here. Yeah. All right. So, we have to amend the motion. You do get rid of the always forget something. You'd have to do a motion to reconsider. Right. Correct. To amend. Motion to amend. I'll make a motion to amend. Second motion to specify the 90day

to specify 90 and Mr. Finn. I'll I'll second. But we maybe we should hold on the vote for a moment. Yeah. I got I got staff and and Doug um Finn. Okay. So, we have a motion and a second to uh amend our previous motion to set a 90-day limit on the conditional approval. All in favor? No. I I opposed. Sorry. Thank you.

All right. Uh next on the agenda, town engineering firm. You were going to try to set up Yes, yesterday was not I've taken the proposals. My intent is to make some phone calls tomorrow. Okay. See, I I'm assuming that next Wednesday is going to be too important for them to commit to attending. So, shooting for the following Wednesday, which is next 18. Yeah. Okay. We could set one of those appointments up right now if you want. What's that? We can set one of those appointments up right now if we want. We'll make ourselves available at the door.

We could. So, um, so everybody uh, pencil in February 18th for a, um, series of interviews with engineering firms, which we will probably notice. Yes. Because we may have a quorum. February 18th. February 18th. Yes. On time of day or TBD? I'd love I'd love to do it in the morning. Yeah. 5 5 o'clock in the morning. Yeah. No. 9 10 11 maybe.

Exactly. Like like that. 9 10 11. Okay. 9 to uh 9 to 12 February 18th. And And you could be [clears throat] nine o'clock if you would like. Whatever works for you guys. SCS. SCFC. [laughter] That's a different firm that I No. Okay. SFC 9:00 [clears throat] February 18th and I'll I'll commit the others and email Mark to let the board know. Awesome. Yes. Do Do you want Do you still want that noticed as a uh work session? Yes. So, okay. Yeah.

Thank you. Town Planner Glenn Greenwood's contract. [laughter] I'm hoping glaring at me. Yes. Could you please come to the microphone? I'm I'm sorry. I can't have too much interaction on the floor. Hi, good evening. Jeff Murphy from SFC Engineering. I was just looking at the minutes from the previous meeting and there was a spreadsheet and some discussion. Is that available publicly at this point? Yeah. Yeah. How would I will print you out.

Right now indicated that forms a difference of two columns. One column says your prices [laughter] were really great. I'm not sure he's working for you or [laughter] All right. The truth is the truth. He will send great. Thank you. I just noticed it in the minutes.

Okay, thank you. And we'll see you on the 18th. Um, okay. We have a proposal from GKG Planning for a 12-month contract January 1st through December 31st. Um, each Wednesday up to 24 planning board meetings. Any discussion? Can we do a forever contract? [laughter] I second that. No, nobody wants that. I'm hoping that someone would make the motion to amend his contract to the amount that's actually within our budget. Budgeted. Um, do you have that amount?

I do. I wrote it contract. It's like slavery. Doug, why in God's name can't we just do the one that I proposed? U, the actual amount should be 40,147. I I make a motion to accept the that contract at the 40,147. Second. Second. How do you like that, Mr. Greenland? All in favor? [clears throat] That's what we That's what we budgeted for. I Too late, Glenn. Too late, buddy. Do you have a original for me to sign? We need to update that. Oh, yeah. Okay. All right.

Um Mr. Greenwood will provide us with an updated contract and then we'll sign it. How about that? And you know, we we sometimes ask you to do extra meetings and things. You're welcome. Um, it's nice to be [laughter] I spoke with Janice at the library today. We have reserved Thursday, February 26th at 7 p.m. to give a community presentation. That's nice. All welcome. That's good.

Um, so we will go through our ordinances that we're proposing. I will talk to Mark about getting some snacks. We still have some budget for that. And we were asking Resilience if they could print the fact sheets large. And then I think on this um attorney's uh statement about the commercial zone, I'd like to take our commercial zone fact sheet and put something on the back similar to I I drafted something that's a little more explanatory and then if we want we can have a little footnote that says here's a very clear opinion from our attorney. Um but that way it's you know with that ordinance

we work this into the Brewood newsletter. [clears throat] I I believe it was widely spoken about. It was spoken tonight um alternative planning but so we had it read and Jim stopped. We said go all the way to the end because [clears throat] it's very important. So he read the response from the lawyer from that letter and supported and so that's on you know for who whoever was there plus it's recorded. So I just wanted to make that a lot of you had left the meeting. So all right um we made it you know please pass these because it could you know yeah could be a lot worse. So

and I [laughter] that's my that's just me. Um, and my thought on this is that I think it's really important. You know, the question had been asked last meeting, what does a no vote mean? And we needed an attorney's opinion to make sure that we are really clear. We've got that now. But I also still I don't want to just focus on the negative. What's no vote mean? I also still want to talk to people about the positive. And part of that presentation, if you remember, it's it's got the um master plan housing chapter and our goals. And if you look at our goals and what we're proposing, they align perfectly. It's just that we are also being forced to do those things um by the state. So, it's it's still in line with what we had talked about in terms of creating a a functional multifamily zone, um encouraging mixeduse development, coming into compliance with the workforce housing law, and allowing detached ADUs. All those things were in our goals and we, you know, which were based on feedback from the community. So,

and I want to say it was an incredible piece of writing uh for the town report submission that you did. Oh, I've never seen anything like that in town of Brentwood. Uh, it was it was amazing. Amazing. Excellent. [laughter] Are you going to talk with resilience about posters? Um, they So, they've amended the fact sheets and the map and then they're going to let me know if we have any money left in the budget to print the the print posters. Um, and I was also if if we still have enough wiggle room going to ask them to write some social media posts that we can have the town put online

because the it's it's really important that we get that map. Oh, I think we got the map. Oh, because that map has to be at the polling place. I as well as the I did adjustments. I I went Does that look correct? I went property by property. Um, and that's what they had was wait, what about that light yellow in the very top corner up here? Yeah, that those properties those properties are actually the front side of them is in exit and that's just a tiny back half of the property. Okay.

Um, and those and those should be remain in the in the residential district. There's residential uses out front and that should continue to the back. Another the map they had all this up in here was in purple. So I had to remove all that and basically the industrial zone begins at the 101 bridge and continues up Pine Road. There was one instance down here where they had one piece of property that was residential. I had them fix that. And I also had them fix this area here to reflect the changes that happened by citizens petition. Perfect. You guys need to be posted.

Okay. Yes. We've also got the have received the new voter guide. Sorry. And I haven't vote. Here's our new voter guide sheet. Um, but that reflects uh Kristen's uh comments, editorial comments. Um, I I can send these out to you guys. Um, here's a revised one which will show the changes that were made. Yeah.

And and just for folks awareness, you may have seen already, but um on the town website, they did post the sample ballots uh today. Okay. Yeah. I think I did I send these out to you guys? I don't think so. Thanks. But will we have some of those? When When would you have I I got them, but I don't know if I got them because I asked you for them or if it was part of a a mass. Yeah, and I don't think you sent them to everybody. Yeah, you gave them to me because I was in the office yesterday and so we were just But we just got them. So Mark, we'll have we'll have some handouts to give a candidates night next week. Yeah, this voter guide sheet. Okay. What time is that? Six. Six. Yes, I think it is six o'clock.

When is that? The BRC next Wednesday. Wednesday the 12th. How many would you like me to print? Wednesday. I 50 or maybe the 11th. More than sufficient. 50 would be more suffic. So the 11. I think Resilience is going to provide us with some poster size ones. Are you sure? She Well, it's what? It's next Wednesday. So, okay. You guys with all your fancy phones, can't you look in your calendar? I look I look forward to your candidate statement. I had [laughter] a very hard time finding that. Yeah. Oh, you really did.

Yeah. Um, but there's something weird about the website where the announcements are not in order time. like they're kind of I don't know how the programming behind this decided what to show you. Um okay, so Mark, when you stepped out, we talked about um February 26, 7 o'clock library community meeting. We'll have to give Janice some post at the library and we'll have to promote it and we should still have money for food to get some snacks from the grants. I have to do that again.

Is anybody else volunteer to pick up um I thought I was done some baked goods. We have budget for it. Just let me know what you figure out you want. I think that's part of the problem is deciding what to get. I I did a jacuri trade last time. I I was very impressed. We can talk next meeting and I'll make sure. Okay. We'll we'll keep it simple. It's a library when I want it to be heavenly messy and Okay. All right. Come on down, Bruce. We'll figure it out. So, I'll um we'll go together. Okay. I'll work on an announce.

We should have like a sampling outing. Test out some snaps. Hope to have a public hearing on that. Okay. Um minutes. Oh, sorry. Um I'll make a motion to approve the January 29th meeting minutes. Seconded. Any comments or changes? All [snorts] in favor? I I um I'll make a motion to approve the uh January 22nd minutes. I'll second. Any comments or changes? All in favor?

I. [clears throat] All right. Other business.

Um, so just one thing I wanted to make the the board aware of. Um, we have an RPC meeting next week. Um, the RPC did not meet in January, so this will be our first time meeting in a little bit. Um, so I'll I'll have update, you know, Doug and I will have updates for the following meeting. Um, but one thing I did want to update folks on concerning the 10-year transportation plan, um, there was a proposal um to um increase tolls on outofstate drivers. So what this would do is it would increase the tolls but for folks that don't have but for for out of state folks. So it would be basically attacks on people from Massachusetts. Um seemed like a reasonable compromise to help fund some of our priorities. Um and uh the governor said no. So that is not happening. Um so the the 10-year transportation plan is underfunded by a couple hundred. I I don't want to give an inaccurate number, but it's underfunded by a lot.

Um 400. Oh, it's 400. So it's it's it's even worse than I thought. Okay. Um that's awesome. You say million. 400 million. Yeah. Yeah, it was actually twice as bad as I thought it was. Um, how are they going to make that up? Um, they're not they're not going to. Um, so, um, that will be a big topic of discussion, I think, next week, and hopefully we will have I'll be able to come back at our next meeting with some next steps in terms of how to address that um, $400 million shortfall. Well, maybe we could have a sale at the liquor store in here [laughter] up. Did you get an email for time and date? I believe it is. So it's Wednesday. Uh oh. So well

I haven't received candidates night. Yeah. Candidates night is Thursday the 12th. It is Thursday the 12th. Okay. Okay. Terrific. Um so um I'll forward you the email, Doug. I don't recall the time, but it is the 11th. Okay. In the I believe so, but I'll send you the the email. Doug.

Yes. Um, two things. Uh, would you send that down to the Madame Chair and would you pass one over to the chair of the select board? [clears throat] This is uh my res resignation on RPC uh effective the end of the month. And with that, I've had some discussion with Brett in the past week and a half, two weeks, and he will be attending the RPC with me next week, provided the board is willing to approve him for my replacement on the RPC. I don't see your resignation and your it doesn't exist, so we're not allowing you to.

Well, you already yelled at me on the phone the other day. I did get [laughter] the other day, but uh I I I really have a an immense amount of respect for the RPC. We've all learned a lot and uh um I'd appreciate it if the board would consider putting Brett in that place. He seems to be willing and I think he'll like it as much as I did. I I I would I would support Brett, but he has to change his name to Doug because this whole Doug Square thing he's got going. It's, you know, it can't we can't mess that up. No. Uh, but but as as much as I am very sad to to see you go, um, I think Brad will be a phenomenal uh uh representative.

So, you need a motion. I'll second that. Well, I think it's is do do we do that now or is that? Yeah, because we've got to submit a letter for him to be for the next meeting. Okay. Uh, emails, right? You're actually just submitting the recommendation to the board of selectments, right? Yeah. Um, okay. Yeah, I'll I'll I'll make I'll make that motion um to to to make that recommendation to the select board. I'll second you're good with this. [laughter] Were you volunteer? I just want to get that motion to recommend that Brett Ramstell be the representative to the RCP RPC

RPC. I always do that. One of [clears throat] the reinforce Yes, you I think he could re represent both. Absolutely. Absolutely. And who seconded? Does the select board actually vote on that? They do. Remember I was there for 30 years. I do know the process. I didn't doubt your knowledge. I just asked you a question. Kind of. You can say if you want. [laughter] Yeah. Okay. Did you get that? I'm still dealing with this. Let's stay let's stay on task. Um passes with one abstension. Yes, Brett.

And then do you have to send a letter to the select board? Yes. Yes. Okay. I'll just bring it up at the next meeting. Thank you. Do you want a letter or no? If the chair wants a letter then I think would you like me to write a letter? Maybe just for the for the record and so that it's it gets on the agenda and it doesn't have to be anything particularly indepth just yeah and there's a new director on RPC2 Dave Walker so I want to introduce him to Brett or Brett who's filling his position I don't know yet do you know that I don't I think he's going to make that announcement next meeting

Mr. Finnen [clears throat] I would like to thank you for representing Brentwood under the Rockingham Planning Commission. Oh, you've done so. I appreciate that. You've done so with distinction. And you should be Thank you. And we haven't another role in mind for you post election this year. [laughter] Leave it at that for now. Okay. Thank you. Surprise. It's a surprise. Everything's been a surprise. Um, you did promise to be an alternate, right? We did not discuss that part. We I said I would leave that as an option. I will let you know. That was that was the idea.

He can't stay away. No, we won't let him. All right. Any other business? Yeah, I have a announcement to make and I'd like it annotated in the record that I uh I keep writing down motion to adjurnn and I have to keep scribbling it out. [laughter] Is that real cash? gladly accept. I I don't know if this is an appropriate [laughter] um I'm gonna make a motion to adjurnn. Second. All in favor of journing. I Please turn your microphones.

That will not make it into the minutes. Sorry. What was that for? legal council would say in her