Commission - Regular Meeting

We'll give it about two to three more minutes, guys, so Commissioner Cruz and Commissioner Kelly can have a chance to join.

Vice Mayor Turkin and also the mayor on it.

And before we start, can we just make sure we have somebody confirm if the pastor, Nate Santos, is going to give the invocation?

Yes. Tammy, are you on?

Yes, I'm here. I will reach out to him tomorrow.

All right. Thank you, ma'am.

Thank you. You're welcome.

Commissioner Kelly just joined.

Sorry, I was having technical difficulties. I'm here.

I will go and get started.

So 3A, we got our annual citywide chlorine flush. That's something we do annually from July 9th through July 30th. There's going to be a slight chlorine odor and taste to the city's water supply. 3B, our Juneteenth celebration starts at 2 p.m. Saturday, June 20th at Sarah Sims Park, 209 Northwest 9th Court. June 22nd, we have cocktail party and lecture in honor of America's 250th anniversary. That's going to be in room 115.

Dan, pardon me, that is no longer happening.

Okay, can we remove it from the agenda?

Absolutely.

Okay.

And then 4th of July? America's 250th anniversary celebration at Intracoastal Park. That's our annual fireworks display. So should be should be pretty fun for public audience. Five. Andrew, can you bring up the advisory board appointments, please, sir?

All right, so

Mayor Shelton, you have the Building Board of Adjustment Appeals appointment for George Velasquez. Did I pronounce that correctly?

Do any of these require any waivers, Tammy?

They do not.

Okay.

Okay.

You also tabled your appointment last week, Mayor.

Yes, for the library. Any other applicants come in since then? No, they have not. Okay, thank you.

Do you want to keep that table?

We will keep a table. So I would remove it from the agenda.

So I'm super excited. So Faith Francis, who is one of the Education and Youth Advisory Board applicants, She's a student at Point Beach High School and is on their aerospace. Actually, I think she is the school council president just for the aerospace program. And so I'm excited to see that she's getting involved. I was trying to encourage her to do this. So I'm happy to see her.

that she applied so okay so are you saying you would like for the mayor to consider faith francis i would like her to consider that yeah well i think that's the only student applicant so hopefully um that'll okay i'll talk to the mayor about that um behind okay those doors are offline and then we'll go from there no worries

Hey Andrew.

Yeah, Andrew, can you hear me? Yeah, the Chamber of Commerce, the CEO Rick Maharaj. Can we add him on under the presentations as a 3C? So he can do a five minute presentation on the Chamber of Commerce and what they bring to the to the city and our partnership. Yep.

And he'll be at the commission meeting. Good to go? Yep.

All right. All right, moving to consent, we have one item, which is a secret sound. They are asking for a utility easement encroachment agreement. This is a fairly standard for a lot of our developments. They're going to be installing stormwater pipes crossing the 12 foot utility easement dedicated to the city. So we'll be entering into an agreement. Any damage they do, they'll be ultimately responsible for during that process, so. Go and scroll down to 7A Andrew.

Alright, 7A.

This is going to be Environmental Systems Research Institute exempt from competitive building. This is our GIS software subscriptions, and it's going to be a $60,000 per year subscription, not to exceed $100,000. It's going to be for a total of three-year term, not to exceed $300,000 in aggregate. So this is our software that we need for all of our GIS employees to use. 7B is going to be an amendment to the agreement between the City of Boynton Beach and C4 Rent. This is all of our rental equipment that our event staff use. Again, this is an annual expenditure and this is not to exceed $200,000. 7C Going to be a piggyback agreement and the gift that keeps on giving. If you guys remember, we had one of our large chillers that we essentially sold on the secondary market and we took a fairly significant write down. This chiller is replacing that chiller, but it has a smaller capacity, so it's going to be able to do what we needed the other chiller to do. But from a capacity standpoint, It's more realistic versus what we had that was supposed to be built for all of Town Square. I got 7D going to be a mutual termination agreement. Chief, is Julio on? I'm on, Dan. Chief, you want to talk about the next two items with the drones?

Yeah, absolutely. So the termination agreement is with Flock. That's in reference to the drone first responder. If you remember over a year ago, we entered into a contract with Flock for their drone first responder. And unfortunately, due to issues with the ability to get an operational drone, we decided it would be in the best interest of the police department and the The city, if we terminate the contract, would flock because we don't see it being flight worthy probably anytime soon. So the next item would be the Axon agreement with Skydio. And it's to enter an agreement with Skydio to purchase their drone first responders. The difference in the program is we would be purchasing three drones, one for the building department, We would also not incur any payment until October 1st of 2027. And additionally, we would get some software for efficiency and communications that allows real-time 911 data to be transferred over to the RTCC.

All right. Thanks, Chief. You got it.

Alright, so 7F. This is going to be renewal amendments for RFPs, bids and piggybacks. This is fairly standard that we see on the majority of our consent bids. Do you want to open those up, Andrew? How many total do we have on there? So we got one. Two. Just two. One's computer equipment. That's for the city's computers. And then the command counseling annual expenditure for $157,000. And that's Maria Guma's organization, right, Chief?

That's correct, Dan. Yes, sir.

And that's a split expense between fire and PD, right?

That's correct. Thank you. Can you do me a favor? Pull that item until I can talk with both the chiefs. Andrew, do you hear me? Yes. Yeah. We can always put that on for the next Commission meeting. I just have some questions. All right, scroll down to 8A.

All right, this is the standard whenever the CRA is entering into agreement. And some of these parcels we're selling for less than fair market value. The city needs to approve these residential infill lots for the affordable workforce housing. This is the nine Lennar properties that we're dealing with on the CRA side. believe that's 419 north seacrest and there's i believe a total of nine so uh 8b it's going to be first reading the ordinance of the city for the downtown transit orient uh this is overlay and it removes like removes language and if you guys scroll down on the agenda

Can you go back up for me, Andrew? All right.

So 8B, this is going to be for the micro units. I don't know if we remember, we were having some issues with some of our developments creating, I want to say Commissioner Cruz brought it up and Vice Mayor Turkin. So this is the density allowance of units at 750 square feet or less to count as one half a unit, as well as general cleanup of the overall article.

Hold on one second. Can we get some clarification on that? So it's going to remove language in regards to density allowance of units of 70, 750 square feet or less to count as one half. So it's going to remove that language so then. That unit will be a full unit or what's the? I'm just I'm having trouble understanding my my others isn't the inverted of what we're trying to do.

No, my understanding is one total unit is going to be be at least 1500 square feet. As far as like what it said, less count is one half. Gabe, are you on for Amanda? Yes, sir. Amanda's on vacation.

Gabe, can you go into the details for Vice Mayor on this particular ordinance? I can. So in essence, by removing this, that each unit will count as the same as any other unit. Therefore, the goal is to encourage that you would still want to come in with 1,000 square foot or 750 or still using the same density count. So it should make the developments a little bit more fair and equitable across the board.

Okay, thank you.

All right, 8D is going to be the first reading of Ordinance City Commission. We're on C. We're on C? Oh, yeah. My apologies.

No worries.

Gabe, you want to take the rest of the ordinance that are related to planning and zoning?

Yes, sir. So 8C, this one is for external lighting standards. Currently, there's two different measures of relief, one being a waiver, which is done by the city engineer. And so that's the one that we're focusing on. So this is just a general cleanup. So that way when an application comes in, we can give them clear advice on that one. 8D is the first reading as well. This one's a little bit bigger. It's the marina overlay that we're introducing at the recommendation from commission. So we have drafted the land development regulations for that. within the packet does have the map and as well as all the projected language for that overlay.

Can we see the map? Please.

how far south does it go you zoom out a little bit so she can see the whole map oh there we go okay there you go thank you it looks goes up the gateway to the north and yes so is that our entire city almost our entire city limit of intercoastal is that what Yeah, okay, thank you.

Hey, go back to the agenda.

And then, or in general, the same project, this is for the game.

I think we need to flip these 2 because I think they're inverse of each other.

They do definitely for the second reading for sure because staff is going to request for 8F to be tabled to the second reading for the approval of the abandonment. So this is a site plan for the Pence Park application consisting of multipurpose fields, office storage, And then there's an abandonment of Southeast Fifth Avenue and Southeast Sixth Avenue. So that's why it's with the abandonment is the ordinance. So it would take two readings. So staff will be requesting that AP be tabled for that second reading as the abandonment has to be approved in order to approve the site plan.

I know Vice Mayor probably has Questions in relation to these two items.

No, I mean, I mean, Kevin met and Andrew and. You know, I'm happy to see the changes.

OK. I scroll down under. OK, is Shauna on?

I'm here.

want to go over uh uh it's just yes it's the second reading of the ordinance and actually interestingly i have a law review article that came out which i shared with the commission and i'm adding it as backup which independently supports what we're trying to do and how the way we are doing it is actually very conservative and uh i think it

satisfies what we're trying to do.

All right.

The last two are going to be second readings and no changes to these. This just involves the the essentially the fire chief being able to port his pension over to the general employee's pension and gives the opt out. And that's also allowable under state statute. So I do have to reach out to the pension attorney, Bonnie J. Jensen, so I'll probably be reaching out to her tomorrow in regards to a few questions. If there's any changes, I'll let legal know. And if we have to table these two items, we'll table them.

All right.

No city manager report on this agenda. 10a um if you guys remember we brought this uh item uh probably about a year and a half ago and i'll uh i'll let shauna speak on it essentially this was kind of it was looked at as actually two years ago yeah oh two years ago two years ago this is

So on an agenda review, we were asked to bring this in April. So this is not at the city attorney's request.

Correct. The commission requested us to bring this back. So we're bringing this back. This will codify all the different parse resolutions and things that give the city manager signature authority. So, again, this is just codifying what he currently has and cleaning up some other stuff. I do have information. If you have any questions, we can go over it one on one.

if you want to give me a call. Alan, are you on? You want to go over 10B? I cannot see it, sorry.

That's the one for your Bank of America. 10B is your approval of the umbrella agreement for government banking services with Bank of America.

So this one is, I've been working with Andrew R., who's going to speak to the specific procurement statutes, because I get confused, I'll be honest. The bottom line is Bank of America, through our ERP conversion, they are critical for us to be successful in the forward of the bank reconciliation. And then we could not find an appropriate piggyback, so we were looking for a waiver. Correct, Andrew?

Yep, that's absolutely correct. So we look at the contract, realized that we were not piggybacking the contract, so we pivoted. And we have to request a procurement waiver in accordance with the policy. We need to take it to you guys and present it as a regular agenda item for your approval. And the rates and everything, we're going to basically be charged or outlined within the agenda item if it's clicked on.

So if there's any questions about that, that's all there.

Any questions or concerns?

And our rate was held flat, correct? Our rate was held flat and we're getting a credit, correct, Andrew?

Yeah, we're getting a credit. We're, you know, Alan worked at a really good deal. We're getting our credit, $30,000. And our rates, well, there's a couple rates in here, Alan, but, you know, once we transfer the 10.8 million, we're going to, I think it's the 2.75 is what it is. Again, it's all outlined in the agenda item. it would increase the the monthly the the fee structure increases the 422 with the interest. You know, we're not going to pay anything. We just have to present it to you as a waiver for the procurement policy.

All right. That concludes tonight's agenda review, guys. I know there's a lot of public hearing items, but quite a few of those are going to be second readings. So it's a lot of items that have been in the work for quite some time. If there's any other further questions or items not on the agenda that there's questions to, just feel free.

Do we have any anticipated dates for the future agenda items?

I don't have any updates for you, but what I can do, I can get with staff tomorrow, Vice Mayor, and I can try to iron down some of these dates. I know a lot of times whenever I go back and I speak with staff, most of the time it's because we haven't been able to sit down with you guys one-on-one to get a discussion and actually bring it back for further direction from the dais as a whole. So tomorrow I'll do the same thing. and see what we need. If that's not needed, I'll make sure we'll definitely get some dates attached to those specific items.

Yeah, because I see like pending date from City Commission to discuss. So like reading that, it seems like it's the ownership and accountability is on me to ask you guys to discuss these items, which, you know, you get consensus from the dais and, you know, don't know if you want clarification but feel free to reach out to me for that that way it just doesn't sit on the agenda because the way i read is like if you guys are waiting on me you mean you already know where you already know i have interest in this item because i'm asking the body to get it and so i think the follow-up should stop hey when do you want to meet or what questions do you have for me i'm more than happy to pick up the phone call um with the with the

Well, I think this is more of we were waiting for the board to have a discussion. I don't remember having declared.

Also, good point. So then do you guys want us to be like, hey, we're going to have this discussion on this date? Because typically in the past, and I don't know when this changed, is when we agree on a discussion topic, you guys will add it onto the agenda, you know, under regular agenda where it says discussion about X, Y, Z.

No, you're right. That's how we do business. You're correct.

So I'm just wondering, why did we change? What changed? Or I'm just a little confused.

No, you're correct.

That's on us. I'll get with staff tomorrow and I'll take care of it. And I'll make sure I get back to each one of you guys. So you understand if there's any issues there that we need on staff side, and we'll bring the discussion back and make sure it's put on the regular agenda.

And one clarification that I have that's happening here is when it's brought up at the commission meeting about requesting a discussion, and it's a discussion amongst the commission, and then we add it to the future agenda, but the discussions aren't happening. So when we add a discussion, we really need it to be date certain then.

that we have it and then we're moving it to the agenda when they want to have that discussion so that's what this means is whenever the commission tells us to move it off of the future agenda to a date certain that's what we intend to do so respect time out time out it has never been like that it has never been like that unless that's something new and i would bet that if it is something new it has not been communicated i don't i have never received an email saying hey No, there's no email. But when was that communicated? No, listen, it hasn't been communicated.

That rests with me. I'll take care of it tomorrow, and I will get back with you guys. You're correct. We're incorrect. So that has not changed.

But these are, I mean, with all due respect, A lot of these are legislative things, right, which is our responsibility. So when I hear that we're discussing and we're taking the proper procedure where you're having consensus from the legislative body of the city, And then that gets held up in some brand new procedural administration instruction that nobody knows about. With all due respect, that's quite the undermine to then just assume that we're going to do that. Because if we're sitting there discussing, we say, hey, we want to discuss this. Do I have consensus? And the body says yes or no. If it's no, then it is what it is. But if it's yes, I mean, we've always just added it as a discussion item.

Yeah, no, I don't think I'll get with Andrew offline, but I know this future agenda items list. It was, I remember being almost down to Z at 1 point. And as you can see, we're at a, B, C and D, and I know vice mayor, these are all your items. I will get with staff tomorrow. I will get back to you offline. And there is no intentional undermining at all. Like, trust me, staff.

How long has the beautification board been on the agenda?

I can't give you a time frame, but I know. Over a year. Yeah, I believe it has been over here.

So if you want, like, hey, here's me saying, can we please have this as a discussion item, right? And some of these I've talked to Adam about, I know, and Andrew from procurement. I know they're working on this diligently. And so, you know, I understand that. But when you have something on here for a year, you know, and we went back, I think, maybe three or four months ago, and we said, hey – Let's clean this up. Dan, you wanted to clean it up when it was at Z and we cleaned it up and you asked the commission what they wanted, what they didn't want. And you had recommendations on staff's behalf saying, well, I want to keep the beautification board. That was your recommendation. We agreed. And then still sitting here idle. You know, I just want to make sure that like we're not, you know, we're not just kicking the can down the road on the legislative items.

No, no, not at all. Not at all. That's our intent. And if it feels like that, then like it definitely, definitely not our intent at all on the staff side. But I'll if we can get one of these items off and put it on the agenda for this meeting, we'll definitely do that.

Well, I don't want it to be done hastily, right? No, no, it won't. Some of them may already be ready. Working on. X, Y, and Z, and, you know, I understand you guys are doing your due diligence, but then when I ask about it and I hear tonight that it's, oh, we're just waiting for the commission to put that on there, it's like, okay, so what that communicates is that this could be perceived as this item's just been sitting there and no one's been working on it because there's a miscommunication that staff is waiting on us to put this on the agenda, which is not how we've done that. So essentially you just have all these items just sitting in a queue. That's the perception that I'm getting based on what I've been informed.

Yeah, I'll get some further clarification, but that definitely is not our intent. We bust our butts trying to make sure that we get a lot a lot of stuff across the finish line, but these future agenda items there may be some lingering questions out there and I know with the special last couple of weeks or last month we've been concentrating on some larger macro items, but I'll I'll get with staff tomorrow to clear it up, but no intent to undermine no intent to delay these. So now, but I will see what the what the hold up is.

So just so I know, right, so what do we need to do moving forward? Do I need to say, hey, at the next commission meeting, move this up as a discussion item? Is staff ready to have that research? Because I would imagine staff would be like, okay, we got the research. We have a couple options. Now we're going to bring it for discussion. I just want to know that I want to know what you guys need from me because it seems to be changing. So I want to make sure that, you know, I eliminate any barrier that there is.

Andrew, is there anything you're looking for as far as direction?

Maybe we talk offline and just to get clarity on how that process works, because one of the problems I'm having is things are getting brought up at the commission for a discussion by the dais. But I'm not, you know, maybe this particular one is not the one I'm thinking about, but There's times that when they get added, we're waiting for you. I want to talk about this with my colleagues at the next meeting or in the future. And but we don't put it back on for the have that discussion to get consensus on what the next steps are. So that's that's kind of what I'm alluding to, is that we need to kind of circle back on when we're adding it to the agenda at the meeting when it's being added. If we have it to be a date certain or we want this brought back in two months after staff does the research. I think we just need to make sure we're all talking the same nomenclature. So I think that's part of the problem. And we'll make sure we, you and I and Adam get together and we'll clarify how this is going to work for sure. So nothing's sitting because I agree that that's part of the problem is sometimes that happened before where we thought we were waiting for the commission to have a initial discussion. And then unfortunately, you know, we're waiting to have that and then it just lingers. So that's definitely something we got to iron out. Because I have a little bit of confusion on that, for sure.

Okay.

Yeah, I think it would be helpful, like, if we can just give an example, like item B for the task force. Like, in the future, if we can ask for, like, a date certain for you guys to have the discussion, because that way we understand if there's anything that staff needs to do to prepare for it. we would know after that meeting. So we can do the task force item in one of the next couple of meetings. That's going to be largely a commission item because the commission forms task forces. They decide what the limited scope of the task force is. And if there's anything that staff needs to do, we'll be able to be prepared. So that one we can bring pretty soon.

OK, so then let me just let me just clarify that way. There's no mix up moving forward. If I ever bring up something on the dais for an idea, legislative update, whatever, right? I my my. I would say if staff isn't doing any research, then I would want that on the next agenda item. So then we have that. I guess my I guess my question is usually staff will will call. Hey, here's what's going on. What are you looking for? I'll say it, and then they'll reach out to others, or they'll present something with some information. We'll collaborate. We'll discuss, and then we go from there. Historically, that's how it's always been. So just know that if I'm asking for something, you guys just want a discussion, and if there's consensus amongst my colleagues, then bring it on the next agenda.

Okay. All right. The tough part for me is like sometimes you're having a discussion within your colleagues and then we get work after that that's the part where I'm kind of lost a little bit because Like we may not have a like you they want a consensus to have the discussion to talk about it But there has been no formal direction given that that's where the breakdowns kind of happening for me Okay, so then then

then I think we should go back to what it used to be, you know, a year or two ago was we request something and then it automatically gets moved on the agenda as a discussion item. Like, I mean, that's how it's always been.

Okay. That would, that would solve it for sure. Okay.

We'll circle back and make sure we put something in writing. So to kind of, solidify so we're all on the same page so we definitely make sure it's done correctly perfect thank you all right hey guys is there anything else no no all right all right everyone have a good night good night thank you yep