Planning Board - Regular Meeting

road. Jess Duke 50 Brown Hill Road Carrie Mcannin Community Development Director Casey Dphano for Hopkill Road Ben Davis 9 Wheeler Road Lotton 3 Asa Drive Jonathan Petrangelo 5 Woodier Drive Sandy Crystal One Shore View Drive Secretary Ginger and Ginger I hear this is going to be your last meeting here. Be your last late night. Still staying with Boa, right? Yeah. Good enough. Yes. The planning conservation commission is going to be thrilled. Ginger is support us. So, Ginger's still going to be around though. Okay. I'll still be over that over there.

She's just not going to have to play nice. Thanks for bringing everything. Um I know when when you started It hasn't been three years. It has been three years. When you first started, things were a mess. We had Everybody had left. Yeah, it was all the staff left. All the staff left was here by your side office. You've done a great job for us. Thank you very much. Thank you. Thank you.

All right, moving right on to public hearings. Application 209-25 Abby 5823 Realy LLC impact gymnastics. Modification of site plan number 205-23 to expand parking lot to the north side of the property and add fencing located at 301 River Road. Who we representing? Come on up. All right. And then there's seven total. So we'll all get an odd number. All right. Okay. So, tell us what you're planning on doing. All right. So, um last

introduce yourself first.

Craig Tibido. I'm the owner of Impact Gymnastics. Um so, last um fall we put on an addition to the building that, you know, went through the planning board. Um and it was about 3,000 square feet. Um and it was all to the south side of the building. Um had, you know, some playground space and white fencing. um that was completed and then last October I went I uh wrote an application to the zoning board to try to get a variance um to add some parking on the north side of the building. Um just five spots um and um so parking is tough at the gym. Um there's squeezing down there. There's nights where we have, you know, plenty of customers on the street, which does not make me happy as an owner. Um but the parking lot is the size it is. There's really not much. The acreage is great. It's three and a half acres, but all of it's behind the building. Um and it's it's kind of wetlands, so there's really not a lot of options for parking. Um so um so yeah, so I went to the zoning board and we had approved um for the five extra parking spots and then um to add a white vinyl fence on the property line. Um so then um I was told I needed to submit an amendment to the original site plan because it didn't call for those parking and the vinyl fence. Um so so that's why I'm here. Okay. here. So, the parking spots are these ones over here, if you can see the cursor. Um, and so the variance was to allow them to be right up to the property line. Um, and it had the condition that he install a solid six foot tall fence between this property and the neighboring property to just

provide some So, the fence will be pretty much on the property line. Yes. Okay. Yeah. Yeah, it'll it'll go um right behind the building is wetland. So, if it'll it goes to where the building is. Um the back of the building. Yeah, you you're definitely maxing out your space over there. I'm trying trying for my customers. I'll make a motion to accept application number 209-25B 5823 T LLC Impact Gymnastics is complete. I'll second. All those fir.

Um, anybody got any questions on the board? Pretty simple. Open the public. So, this is a public hearing. So, if anybody from the public has any comments or questions, this is the time. Not seeing any. I will close the public hearing. See anything we need any condition?

I I did have one question to make sure we do this correctly. Um, so the dumpster was an issue. Um, before we didn't have a fence. Now the dumpster, like we will have the fence on the property line. Does it need So if you're looking at the building, the fence will go all the way down and the dumpster will still be sort of at the end of where those five spots are right up there. Um, oh, does it show an additional panel on the front of it? It does show it on the It shows it on two sides, but one side would be the the property line. You're already gonna have the fence there that would screen it. So, I'd say you just need it to shield from the road.

Okay, that was my I just want to make sure we're doing So, I think one side of dumpster fencing would be adequate because it'll be screened by the other fence. Okay. Does that make sense to everyone? Yeah. And then I had a question. I think we had talked about five spaces when we went to ZBA. On here, I'm seeing four. It's they were able to squeeze in five or um he's he still needs to come out and measure. Okay. Um yeah, I mean five would be ideal, but you know that's what you you're calling four or five. So yeah, but I I know parking spaces have to be a certain measurement. So um but yeah. Yeah. And nobody's going to be mad if you put less. Yeah.

You end up getting six or seven at that point. That that Yeah. would be the issue of that. And then he did they did update the snow storage calculations because that area where the parking spots are proposed was snow storage before. So they moved that did re-updated those um calculations. They still have enough um area designated. They updated the impervious um numbers. So all of those adjustments had been made. Looks like it will not be fun to plow at least that side. No. No. Yeah. Yeah, they're going to have to go back there. Yeah, I'm not the plow guy. So, there you go. Hopefully, they can figure it out.

Regional impact. I'll make a motion that application number 209-25 Ashb 5823 Realy LLC does not have regional impact. I'll second. All in favor? I

anything else we need to do? No. So, as far as conditions go, conditions. There we go. I mean, basically, just I would note that the previous conditions are all still apply. This doesn't replace that. Um, and the ZDA made the six foot fence one of their conditions. So, it's already covered, but if you want to reiterate that was based on input from the author. Okay.

I mean, does that I mean, that's really what he's So, what's the condition that he has to do what he's saying he's going to do? Yeah. Well, so I don't see the fence on the plan. So that's why I mentioned that is that it was a condition of ZBA, but I don't actually see it drawn on this on this plan. So yeah, I know I told the engineer that it was there. Yeah, the um the site guys who are lined up if this was approved already have quoted me for the 170 ft of white vinyl fence. And so it will go from the right of way in the front and then how far back does it to the front of the building or to the back of the back of the building. Great.

I can um um uh move approval of um application 20925 SB5823 realy LLC um with the following conditions. Uh one is the previous conditions um apply. Um two is the um uh ZBA approval um includes a um 6oot fence. Um and do we want to say 170 ft long or

Yeah. So the ZDA said it goes between the right of way and the northwest corner of the building. Okay. [Music] conditions, I guess. And then that it'll record a signed notice of decision at the registry. Okay. Record signed notice of decision. It's just the the notice that says it's been approved. You'll bring it to the registry of deeds to record it so that it's on record for everyone to see that it was approved. Any other conditions from anyone?

I'll second. All those in favor? I posted that happens before the work is done. Okay. Yeah. I know constructs did the initial planning board meetings that I wasn't at. So I don't know the steps. Yeah. No, I'll work with you on that. It's pretty simple. Um change to the original application. improving the parking and taking the cars less likely being parked on the street the street.

Yeah, I'll make that motion for findings of fact. I'll second it. Oh, I'm sorry. Sandy got that. All those in favor? Opposed? There we go. That's it. You're done. That was pretty painless, right? Thank you for your time. Thank you. Quinn's birthday there. It's popular voice.

It was awesome. Riley had a party there too when she was little. Okay, moving on. Application number 210-25 1494 Route 3A LLC, the Learning Cove, New Hampshire. Change of use site plan application to be added to add the use listed in 5.11B.2 two public or private schools to operate a small learning center located at 1494 Route 3A. Come on up.

Hello. Hello. Hello. Just introduce yourself with a um I'm Diana Dapoli, uh co-owner of the Learning Cove NH. And I'm Don Woodward, co co-owner. Um so, um we're here Tuesday, so I guess I'm just reiterating what we talked about Tuesday. Is that all? Okay.

Just just making sure. Um, so we are a small learning center of homeschooled children. Um, ranging in age from 5 years old to 17 or 18, K through 12. Um, we operate Monday or we're going to operate Monday through Thursday. Um, with roughly 20 children, but they don't all come on the same day. Um, we have between 10 and 15 kids depending on the day because they can choose whether to come two, three, or four days. Um, currently it's a general business and we just, you know, have it listed as a small learning center. Okay.

Yeah, that use just wasn't anticipated, I think, when we first put the building in. Yeah. You know, it works out. It's a beautiful location though. It is. We have the perfect amount of space. It's fantastic. Nice. Great. Which building of these? So, it's the front building. Building one. Closest to the street. Oh, okay. Okay.

So, on Tuesday night, they came to the zoning board of adjustment for a special exception. Um, the the use public or private schools requires a special exception in that in that zone. Um, and that was granted um CBA. So, now they're here. One um special condition, not condition, criteria, I guess, for a special exception. there is that it cannot be more than 20% of the building and luckily their space comes in at 19%. Yeah, skated in um I did look at parking and

our parking requirements for school does not make sense in this scenario. So I looked at other similar type parking uses. Um so yeah for so the school one was based on

um the schools were based on number of classrooms and um assembly areas for the public which just doesn't even make sense for what they're doing. So, um I looked at uh child care offices are all um one space per 200 square ft, which seems like more of a better fit for what they're actually doing there. Um and so, and the rest of the building, I believe, is offices generally. So, I looked at 200 one space per 200 square feet for the whole building and it came in at 30 31 spaces and there's 35 for that building. So the parking sign meets the calculations. So

and so is that the the school is a pretty much they drop their kids and go they drop them off. So it's 9 to 3. Um they drop off literally they don't even come in the building. Um we meet them. We have a grass area for play and we start our day there. So the parents drop off, their parents pick up there. So they are in the parking lot for less than two minutes. So it's a very quick transition. And we have a lot of siblings. So, yes. So, there's even less cars, right? Yeah. And once you go through 12th grade, do you have kids that are 16 through 18? We do. Um, we have a two 15year-olds and a 17-year-old.

Okay. They drive. So, is the 17-year-old driving itself? No, she does not. She's actually my niece and she drives with me. Yeah. Um, I mean, that is a possibility, but Absolutely. Still plenty of And how many employees are in there? Just us. We have one um person um one employee that comes in twice a week. Okay. But she's also the um mom of two of the kids, so works out well. Yeah. Um and your your grass play area that's on the the road side, the 38 side of the building. It is not on the

So it's not No, it is um adjacent to the building to the front of the building. Yeah. So in front of the building. Yes. Basically on the other side of the parking lot. Correct. Yes. Yes. And then it backs once. Yeah. I'll make a motion to accept application number 21025 1494 Route 3 ALC the learning cove as complete. I'll second in favor I hear. What's that? Public hearing.

Public hearing time. Yeah. Is anybody from the public that has any comments? Not seeing. I'll close the public hearing. I was just pulling up.

Yeah, that pull up the map here. I'll make a motion that application number 210-251494 Route 3A, the learning code, um, does not have regional impact. A second. All in favor? Oppos? I just pulled this up so you can see what it looks like. So this is 3A. This is their driveway. So this is your building. So this is the grassy place. So across the parking lot, the play area, the grass area. That's where the septic system appears to be. Very described on the plan. We were out there a couple years ago, which Yeah.

Yeah. Never built it, right? They never built it. They did finally clear it. Yeah, they cleared the land. It's Yeah, it's all clear by Y. Yeah, I think there's a new owner to the building since then, too. So, Okay. Yeah. I will add one of these days you might get a new building. I will add that the uh the building owner did sign the application. Okay, that's a good thing. Yes, he actually has an office in the building. Yes, makes it easier. Were there any uh other stipulations or anything from the ZBA?

Um they asked that well they made a condition that they meet and follow all the fire building safety codes and things like that. I believe Scott had said that the fire marshall had gone through that building before as well. um because he had said he had gone through it. Um so I think I think we're up to code but now we're just double check. Absolutely. Especially I was wondering if there are different you know criteria for schools for different uses. It's has to do with you know how many people are in a room. So um we will definitely make sure that he confirms that everything's good to go. Absolutely.

When it's still is it it's still shared with another business, right? Is that correct? The building. The building. Yes. We have our own entrance um entrance and exit um that no one else shares with us. Okay. Um but we do share the entire building. Yeah. And other regulations that pertain to schools that would all be like from the state, right? Like there Yeah. And as far as Department of Education is concerned, it is not a private school. Okay. Um They have a different category for it. Maybe you guys It's a micro school. So, it's a homeschool pod. Okay. Um they became very popular during co

Yeah. Um and just expanded, but people are still trying to catch up to the idea. So, it's not widely known. Yeah. Gotcha. Yeah. So, their department of bed certification is is different than a school, but as far as zoning goes. Yeah. The closest thing we have is it's a school. It's a school. And child care. I know. like school child care. It's like it's not child care, it's a school like Okay, that makes sense. Cool. Yeah. I mean, in the operating note, you say 9 to 3, so you get out of the peak hours. Yeah. The parking lot's actually almost empty by the time we leave at 3:00 and nobody's there when we start at 9:00.

Nope. So, it's just being a really busy place. It's not. It's not. No. Maybe that's why they never built the third building. I would imagine the third building was a tenant lined up that fell through, I would guess. All right, we've had our public hearing. So, what do we got left? So, the applications like this don't quite follow our regular site plan checklist. So, because it's just a change of use.

Because it's just a change of use. they're not proposing any changes, physical changes. Um, so I would just do a general waiver from site plan regulations to clarify that they're not actually, you know, they didn't give us a we just they marked up on an existing plan, but we didn't actually go I didn't actually go through the checklist on it, right? Because it's just a use. Yeah, it's existing. So we were all site plan criteria. Yeah. Okay. And then do they need the um registry? Yep. So we would record a sign notice

a signed notice of decision at the registry of deeds. And if there's any other conditions you guys want to add anything relating to cap with number max number of students you'd want to see um anything like that. Did zoning have anything with the max number? They didn't consider that but with the department of education I don't think building capacity. I think I mean you're going to hit a limit somewhere and it's probably going to end up you know fire code or it's going to hit one way or another or just your own capacity. Exactly. Right now our thing is we're actually at our max because we only wanted 10 per person.

So if we expand more which we have plenty of room to honestly um we we have room to add more. we would just add on another um learning guide another learning guide with us just because we don't want to go over the 1 to 10 ratio. Yeah. And then you couldn't expand beyond the the area that you're leasing currently because that would put you over the 20% max and we have plenty of room. Yeah. That's kind of the 20% max is kind of weird, but I guess I know in the zoning ordinance there's an asterisk and it says no more than 20% of the building for a for a school for for the special exception

the special exception can't be for more than Yeah. Okay. Well, at some time we can also consider the uses I would imagine. that you know modify the uses that are allowed. There's different types of schooling. I mean now is there so many charter schools, micro schools? I mean there's more and more is coming which will need more more flexibility I think. More flexibility. Yeah. Adjusting the regulations for that. All right. So we just motion if you want to do the waiver first and then do go.

Yeah. Let me make a waiver motion. I don't know that one. Just say that you make a motion to approve a general waiver from site plan regulations. All right. I'll make um a motion to approve application number 210-25 1495. 1494 Route 3A the learning cove um with the waiver of all site plan criteria. Oh together and then also a record record assigned notice of decision of the Marramac County Registry of Deeds. A second. Sounds good. Okay.

Is it two motions or is it one motion? I think she wrapped it all up into one. Two two conditions. Two conditions, one motion. Waver and No, it's a waiver and a condition. Oh, okay. Yes. Okay. It's a waiver and a condition all tied up in an approval all in one motion. Nice little We received something that we need to bring down to registry of deeds. Is that how that works? Exactly. Okay. And it'll have to be signed by the building owner. Okay. Okay. Yep. Perfect. What about you did the the registry of deeds, but were you doing the um fire safety blah blah blah? You can if you want. ZBA already covered it and it's kind of already required anyway so it doesn't do much to add it again but you want to

Okay, so we got a motion. We had a second. All right. All those in favor? Is that John? I Sandy second. I second it. Opposed. All right. Now we just have the application. No, she did all the she was very efficient. Do we get a finding of a facts on this? Yeah, that's going to be a separate one. Yeah, that's separate. Okay. So, for finding a facts, I'm the scale of it is appropriate. Yeah, the scale the fact that they're under uh the 19%

20% 20% they're at 19% utilization. Yeah, it really comes down to the scale, right? Because if it was more kids, it's more traffic, it's more parking, right? But the scale of it is suited for the building and the site. Right. Right. There's sufficient. Is that your motion? That was my motion. All right.

Second, Sandy. Sandy. Well, all those in favor

have a great night. Thank you very much. All right. So, we got any old business? Um, I didn't want to talk about the master plan a little bit. I don't know if you want to call that old or new, but both business

business. Um I stuck a little memo in here about steering committee. So we had an initial meeting last Thursday um with a number of people came some from the planning board, some from outside the planning board, a few people who are new to town volunteering entirely, which is really exciting. Um and some people who have been around for a long long time. Um, so I would recommend that the planning board actually designate a master plan steering committee as an official subcommittee of the planning board. Um, it'll be subject to 91A. We will post the meetings. There'll be minutes. Um, official. And so we had a meeting already, but we're like we'll make it official tonight. And then we had talked about appointing nine members. Um, we had eight people come to that first meeting and then there's three more who have expressed interest but weren't able to come to that first meeting. So, I don't know if you want to appoint the first eight and then see what happens with the other three who's able to come. I also think if more people want to help, that's great.

I mean, they're all public. anybody can come and there'll be public meetings so everyone's welcome to come and I think it will maybe eb and flow as the project progresses and it's expected to be a three-year project so it might not be the same nine people in the committee the whole time yeah thanks for change okay we need a motion to need master plan I so I called it master plan steering committee like that. Yeah. Sounds good.

I'll make a motion to formally designate the master plan steering committee as a planning board subcommittee and appoint the eight members listed with the option of adding additional members. Yeah. So, at the next meeting, I can give you an update if more people came and want to join. Sounds good. I'll second. All those in favor? Opposed. So I'm pleased to see the level of participation. I was either watching the tide coming or the tide go up.

Like I said, it'll e and flow, right? Yeah. Well, I think especially once we get into the different sections too. Yes. Yes.

Some of the meetings I just can't commit. I think we'll have a lot of people in that vote and I think that's great. Great. Any other good business? Good minutes. a few minutes and then before we adjourn we'll talk about schedule coming up for future meetings. Okay. Minutes.

Uh yeah. Okay. Uh let's see. Line 63 and 64. Um, I just thought to look into temporary barriers and take off to block off the wetland resources and just have it into temporary barriers to deter ATV and off highway recreational access. Okay. Um, and I I guess the and it it may be something that we need to listen to the recording for, but the paragraph about um like between like 98 and 103. Um there's discussion about every source and the timber matting and the up, you know, um whatever. Um, it says Ms. Grant.

Who is Ashley Friend? Is that was it? No, another woman. She was uh Lindsay. No, there was another a new woman came, right? Yeah, I had one of the five. Yeah, as I say, she was Trinity Grant Project engagement. Okay. Maybe we need to put her full name. It's at the very beginning. Oh, okay. I may I must have missed it. Yeah, right at the

Trinity Grant. Okay. Okay. Um Okay. So, that's okay. Um, I think I I wasn't really clear for 102 and 103 whether Kristen Hayden said that. I I think that's I think somebody else said that if that was

Kip said that. Yes, that sounded more like Kip's statement than Kristen because Kristen basically had noted that they have to bring in the mats for the wetland crossings anyway for emergencies so they can bring it in for the uplands. So, um yeah, so I I think that's really um Kip that said that. Um, let me see. And that is it. I can relisten to that just to double check that. I know Kip said something similar and she might have re also said something. I don't

Yeah, I don't say something earlier about that. Yeah. Oh, there is one other place just um uh line 82 um is remarkable on criteria in the ordinance talks about minimizing impacts and it actually should be just um talk because it's criteria is plural talk. Yeah, there are criteria talk or when you say speak to Yeah. or describe. I mean, the ordinance doesn't talk. That's what I mean. Like, I don't love it. Do we want to say that refers or references? Describes references. References. What do you want?

References. Give me a word.

Reference. Refers. References. References. Ordinance. References. Refers. or an answer. I think I did the same thing when I was reviewing. I was like, I don't love it, but I don't know what else to do. Yeah. Well, that's I was thinking it describes, you know, minimizing describes to buffers. I like the describes describes. Describes. Okay. Oh, our criteria describe though, right? Singular. That's right. It's criteria describe. That's funny though, isn't it? criteria plural. Well, um, criteria describe. Yeah. Right. Sounds weird, but it's right.

Okay. What's the singular of criteria? Criteria. Criterion. Criterion. Oh, okay. That's criterion. All right. I'll make a motion to approve the minutes as amended for August 21st. I'll second. All those in favor. I'm going to abstain. That wasn't there. Okay.

So, October is coming. Yeah. And that's when we start our double meeting schedule. Yes, I will not be here at the second. I'll be in Florida. I wrote down the next four dates. I'm leaving. I'll be back Saturday. Quick trip. Um, still lucky. So, but I mean we do have Thursdays in October. Well, what what were the dates like the first? Second. Yeah. So, the first and third It's the general second and 16th of October.

Right. Do we have we do have we do have applications for the 16th. I won't miss the second. So as far as So the reason we have a second meeting starting in October is that we start looking at zoning ordinance changes getting ready for town meeting. Um, this year there were a lot of changes to RSAs made and several of them we need to make get our ordinance to to match. Um, so I feel like that's a good place to start because those are the ones we have to do. Um,

I think you got a good list. You ready to start going? Yeah. Um, and then we can talk about what else we want. So, I would encourage you all to start thinking about that and maybe shoot me an email if there's certain areas you want to look at. Um, so we can start looking at that and then we got to get back to our site plan subdivision right off track on those. So, so we have a lot to do, but the two meetings a month plus master planes becomes a lot. Like I said, I won't be here to second. Should we try to do it differently?

Wait till November. I don't want to. I always zoning amendments are always best done early because there's a hard deadline on that. Yeah. Oh, come on. Also question waiting until that remember the like five years ago when we were making the changes to the amendments until midnight. Yeah. In order to get them in. It would be better not to do that. The regular meeting is the 16th. Be the 23rd. 16th and 23rd. Is that too much?

I may have something at the 23rd. I Okay. When are you doing the next master plan? Uh, no, that's the next one's a Tuesday. Um, those might not be standardized, but yeah, the next one is October 7th. What time is that? Seven. 7th at 7.

So, yeah, going up starting the week after would probably be better. Then we're going to be two weeks before the next meeting. And so that would actually be pretty good. Yeah. So we'll do the 16th and the 23rd. And the 23rd. Okay. Um well, I don't need to know that. Maybe I should have that. Um so again, 16th and 16th and 23rd of October instead of the 2nd and 16th. Yeah. Yes. So nothing on the second. 16.

And then we'll have meetings every other week, right? Yeah. That's our meeting in March. town meeting and what's the deadline to get the um is it usually like the end of January or like two weeks into February or something? On the 23rd. Yeah, I think we have had I think we've had a public hearing like February 1st or second. Right. Right. It was kind of the last date. Uhhuh. All right. Well, thanks for uh sitting in, Leon. Yeah.

Did you have any questions for us? Anything that No, I just I was just excited to see how it worked. Yeah. Um I am curious about the role of an alternate because I think that's what the availability is here. Yeah. Yeah. So, so the the alternates I usually, you know, is the big thing is we need at least

five members to have a quorum to have the meeting. We only missed one this year that we didn't make that. Um I normally do if I want voting to be odd numbers, but I I think it's better if everybody can can weigh in on that. Um, so I usually like tonight, you know, everybody was voting. Um, so the alternate side is, you know, you pretty much is the same, just when we're an odd number or an even number, you know, one of the alternates isn't going to be voted, you know, but the participation is pretty much the same.

Yeah. The alternates are still expected to come to all the meetings when they're available. And um even when they're not voting, it's okay to ask questions and to you know participate in the process. And then because you know a lot of times tonight we had small applications but a lot of times there's bigger applications that span several meetings. So you might be hearing about a project one meeting where you're not voting and then the next meeting you might actually have to vote on it. So um so it is appropriate to you know still keep yourself informed on everything even when you're not voting. Yeah. Great. I mean, this was a very simple meeting. He's in there. Yeah. It's not even 8:00 yet. Yeah. Um,

you know, some of the, you know, when they work on cell towers are, you know, major residential subdivisions, you know, they get applications tonight. Yeah. All right. Move that we adjourn. Second. Second.