City Council - Regular Meeting

Good Afternoon and welcome to the November 18th 1:30 p.m. city council meeting. At this time, we'll stand for pledge of allegiance and prayer by Councilman Loftess. I allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Let's bow. Our gracious father in heaven, we come thanking you again for this day which you have granted us. We thank you for every blessing that you have placed upon our city. And we pray, dear father, as we try to move forward that you will continue to bless us. We want to thank you, Father, for this administrative staff that runs our city. We pray that you continue to bless them to continue to lead in the right direction and also every employee that works for this city and trying to make it better for our citizen. We want to thank you and continue ask you to bless them in Christ Jesus name we pray. Amen.

Amen. Okay. Um next um on the agenda number four, questions and comments from any citizens.

I do see some. So, we just had another recruit successfully complete uh the police academy last month. Um, and I'd like to introduce her to y'all so y'all can kind of put a face to who you're supporting in this program. Officer Hollis. This is Natalie Hollis. She's our most recent graduate from the program. Um she is you will you actually know her spouse who's one of our firefighters which is really this is really cool for him because like one of his heroes actually stays in the same house as him. So that's we're really happy for him. We know he's he's equally excited for but Officer Hollis comes to us with quite a bit of experience in the uh in the real world. So she uh brings a lot to the table for us. We're really excited to have her. She um tried we've tried to recruit her for a little bit now. We're actually able to get her here. So she's going to do us a great job. What week are you on now?

Uh week four. So she's in week four of her field training program. So she's been with us for about four weeks now. But successfully completed the academy and and just goes to show you that how how great the program has been for our department. If you look in the room at some of the officers we have here now, four of the ones sitting in the background now are products of our uh of our recruit program. So it continues to be successful. contin continues to give us great officers that have a connection to our community that stay with the department and do a great job for us. So, we appreciate y'all's continued support of that. We're happy to welcome Officer Hollis to the department.

Thank you. Congratulations. Thank you guys for all that you guys do. We appreciate you. All right. Number five, the city manager monthly report. Mr. Spelling. So now we've got about a month of data in, you know, in the new fiscal year. So uh so far, you know, not just a whole lot to say on that. We have received about one half of our property tax revenue already. Uh this is kind of that time of year where I like to point out a few things on that member that property tax comes in mainly two big payments. We get that November check, which is for everything that got paid in October by all the probably loan companies. So you know, if you've got a mortgage on your home, you know, they pay a lot in October. And then we get the next big chunk normally in January because January 31st is the last day to pay without penalty. So you get the mortgage companies that pay it in October because they want the discount and then you get everybody else normally that pays to the last possible minute. So, it's not uncommon for the general fund to operate in the negative for the first couple months of the year because we get those in kind of two big payments and then don't forget we get all of our industrial district contract money in one payment in the summer. So, you know, we kind of like this month was actually the month was positive uh by about $500,000 but for the year so far about $300,000 in the red in the general fund. But like I said, that is normal. So, just keep that in mind because in October one, we we pay all of our insurancees up front to get discounts. You know, there's a lot of onetime payments that come out in October and then we don't get a lot of our revenue till later in the year. So, but we're still trending pretty good on all of that stuff. Uh sales tax is uh was up 9% for November. That is September collection. So, the check we get in November on sales tax was for sales tax paid for in September. So that was right when the uh turnarounds kind of started. So we do hope that uh maybe the next couple of payments will be, you know, pretty good with the turnaround workers in town. Uh the October payment was about 2% down. So right now we're in

line with our budget. So we budgeted about 3% increase. So with the uh October payment being down a little bit, which was for August collections before a lot of that economic activity started. So we're still doing pretty good with there. Uh not a whole lot to say on the water sewer side. We're on target right now. They they're operating the year so far at about a $700,000 positive. Uh unlike general fund, remember they pretty much operate a positive most of the year until we make the big debt payments in the summer. So just kind of want to point that out as we start looking at the trends with the new fiscal year. Uh hotel occupancy tax the first month we've received 18% of our anticipated revenue in the first month. So, uh, October collections would have been for September stays. So, that does incorporate some of the, uh, turnaround. So, we're starting off pretty good with that. Uh, depending on, you know, how that works. Uh, you know, that's supporting both the mobile trailer that we, uh, mobile stage that we purchased, y'all purchased a little bit ago or last couple meetings ago. And then, uh, we will be using, if we got some extra, probably throw some of that towards some of our centennial activities and stuff that we've got planned for the coming year. So, so far financially everything's looking pretty good. Projects, uh, screw pumps, the screw pumps are here, so they're going in this week. Hope to have that completed by the end of the week. And then that will, uh, stop us from having to pay that rental pump. We've been bypass pumping for that. I put some pictures in the weekly update. If y'all had not seen what a I don't think I've ever shown you a picture of what the screw pump is, we

bigger than I thought they were. Yeah, they're they're uh probably 12 or 14 feet tall. And so they they pump up out of the uh clarifiers. So, and this is all on the wastewater treatment plant out there. You've got the old plant and the new plant, which now they're both old, but one predates the other one. So, this is in the older part of the part of the sewer treatment plant. So, those should be done uh next week. Uh we previously talked that we did get well 13 uh drilled and replaced. Uh the way that CCQ works with that is you apply your permit to drill it, then you drill it, and then you got to send in your water samples and all your test results, and then they've got to approve a final permit to actually start using it in the potable water system. So, it's drilled, and now we're just waiting for them to approve that. That's on a four to six month time frame. So, uh we are still working on the final details. We've got still waiting on approval for the construction permit on the new well and northwest field. So, we're still waiting on those and those are progressing. I did text the council yesterday. Uh we were informed that the tech stock has selected our bulldog loop project for recommended funding in the 2027 2028 fiscal year. So, this is the second year we applied for that grant. This will build sidewalks around the Johnson Park area. It will connect Cedar Street and the state's new sidewalks on Cedar Street. It'll go all the way down Bulldog Boulevard, connect the dome, connect the youth center, go on behind the stadium, come back around there by the horseshoe pits, uh go back around uh by St. John's Church and up and down St. John's Road, coming back in behind Pantex and connect over to the sidewalks back behind Pantex. And then we'll go to connect uh to the state sidewalk there at St. John's and West Wilson. Uh again, what we've talked about, this was this trail was called out in the parks trails uh recreation master plan that we had done back in 20120. So, this is

coming to fruition with that. It's a $5 million grant uh because of some of the economics of our county. Uh the federal government's tax credits will pick up the rest. So, there's actually no match for us in this. Now, we will have to pay the cost of the whole project and then submit for reimbursement, but we will be reimbursed for all expenses. So there's actually no matching costs in this. So this I think it's a pretty big win, pretty good project. We probably would have never been able to fund that uh by ourselves, but it it does a lot of good out there. It will also replace that little bridge kind of over there that connects the grassy area to the youth center. So we'll actually get a good pedestrian bridge as part of this project for that. Uh when it's all said and done, you'll have kind of a closed loop of about a mile and a half. So we'll get a good walking path and and we'll make sure that we have signage for this. Now, like I said, this is for award in 2027, 2028 states fiscal year. So, this is still a couple years out, but uh it's coming. So, we'll talk more on that. Probably will hit our fiscal 28 budget, but uh we are pretty excited about that. I did a lot of work on that last year on the one that got or two years ago that got denied. Strobe did a lot of work on it this year, so he was uh pretty excited for all of that. But that I think with everything else we've got going out at Johnson Park and what the school's done out there and and how we've been doing a lot more events, I think that'll be pretty nice to have those those sidewalks and bike paths and everything out there, too. So, as we start going through our department operations last month, of course, HR is in the middle of open enrollment right now. So, you know, we're enrolling benefits for all of that. So, that definitely takes a new time. I think some of y'all have met Raven, who was our new HR specialist that we brought on uh this year. So, she's been baptized under fire a little bit, but her experience with Dallas Independent School District's definitely showing some benefits. Uh, you know, she was a

benefit coordinator for I'll get this wrong, but you can imagine how many teachers and staff that Dallas Independent School District has. So, she's pretty familiar with that. And as as needy sometimes as our employees were, I think it sounds like Dallas was much more needy. So, which doesn't necessarily completely surprise me, but so she's enjoying that job and I I know that that'll help all of our departments and our employees have access to two people to make sure we get all that done. In a finance, we did finally move our accounts receivable module went live and in code 10. So, that's the last piece of the financial puzzle through our software core uh upgrade that we did last year. So, they're working through a few little bugs with that, but so far it's been pretty good. in emergency management. Uh they've already started planning for some events next year. Uh if you want to mark your calendar, of course, I'll put this in updates, but it's way out there. The health and safety fair next year will be April 23rd. And then they're also working with our public engagement team on the uh what we're calling the ripple effect, which is the student distracted driving, drunk driving, kind of shattered dreams type program that they're working through with that. We're also still working through and promoting the 911 address program and partnership with ACE. test to make sure that your curbs are painted and that some of that stuff's been out on social media. So, if anybody wants more information on that, they can uh deal with that. I've also been doing some some minor upgrades and equipping of the command trunk uh after using it for Boomtoberfest. You know, one of the one of the nice white boards inside there was just the list of as you realized you needed something or something wasn't working right, you just wrote it up on the on the little board. So, now they're kind of working through that that board. I've also been working a lot with the Texas Forest Service. uh here lately. You know, they are working on getting the airport uh designated as a seat base and probably a lap base. Uh because of that, I they're going to be here next week. I think we're going to try to find office space for two of their personnel to start officing out of

city hall while they work on developing that project. Uh the state did award Texas Forest Service money for their own air assets in this budget. So, I think that's what we're looking at. You might have seen some news with some of those single engine air tankers and Canadian. Those are the contract uh tankers. I think that's why they're looking here. They have signed the agre lease agreement with the county for a hanger. So, they'll be able to have the hanger space to actually keep their own assets under cover. So, that's kind of what that's doing. We have completed the water and the hydrant additions out there

uh required to support that. So, that's pretty good. Uh I do think you know just in a little bit of our discussions I think depending on how that works and our cooperation with them they are considering putting a uh ground base here as well for seasonal staffing of actually park service resources. So we've done a little bit of uh promoting on you know where you look at the big fires and where the big fire starts and and speed on some of that stuff. But they do normally have dozers and graders in Amarello, but you know, by the time you mobilize from Amarillo and get up here, you know, and they talked about Canadian and we might have brought up the point that by the time the the fires in Canadian, all you can do is put down that line and get out of the way and hope that the head stops there because but uh so we are working on that. I think that'll be uh some pretty good uh resources in the community as we continue to focus on wildfire danger. Uh G205 disaster recovery is being held at the dome today and tomorrow. So we do continue uh hosting training there for the region. We have answered a few questions for our fire detection grant. So that's still progressing through uh FEMA for final approval. Uh based on their questions, I don't think we have any problem. Most of their questions have been we didn't carry the decimal out. They wanted prices to four decimal places and not two decimal places. So it that's the type of questions they've been asking. They haven't been asking any any meaning or tangible. has been clarifying on a few cents here or there. So, uh, that's coming. IT department's been busy working on our ID card roll out. So, you know, I know some of you have seen some of those. This doesn't impact y'all, but this is part of our two-factor authentication, getting the cards to log into the computers, plus passwords as we kind of try to tighten down network security, keep our insurance costs down, and to prevent cyber attacks. Uh, also been working on finalizing and getting ready to for the bridge IT services, which is on the agenda today. We'll talk a little bit more about that when that contract comes

up. And then dispatch is working through a couple openings. They'll, I believe, are interviewing this week. Plane development. So, now that uh things have kind of stopped growing and they've been catching up, they have started turning some of their attention to uh TW uh demolitions. So, they first started there at 1225 Thompson. So, we've started tearing down. So, we talked about this earlier. you know, the way we've been doing people, we've been putting more people on weeds in the summer and then focusing more on demolitions in the winter when we can kind of be more effective with that. So, that's what they're starting to air. And like I said, 1225 Thompson, if people that live in that area, I think are quite familiar with that address and have been quite excited to see it come down. So, we are working through some of those. Planning and zoning commission did f uh approve the plat for Fairlan unit 14. So that's the final the very north end of Lomol Linda. That'll be six lots down there. Uh we are still working with the developer on that for possible future uh construction and a little bit of incentive on the utilities there. The fire department uh Tyler Mailer completed his instructor one certification. Uh they also participated the Halloween safety demonstration at Paul Belton for Halloween safety. And of course we're at the Halloween carnival. Any of y'all put your little bag under their little hose drop for for your candy. Also at the Elks Lodge uh veterans appreciation meal and uh the first responder mill hosted by uh local bank. And then they've also just completed the first uh annual firefighter challenge. So, they're going to be uh selecting a firefighter, you know, kind of like a competition on firefighter skills, and they'll be awarding that every year. So, that's probably what you saw down at the uh what used to be the little Huber Park community building is now kind of their training training building. So, if you saw them down there working last couple weeks, that's what they've been doing downtown.

The Wildland Division, uh we did get our Firewise certification renewal submitted, so we are firewise again for another year. They're in the prep work for the seven milei burn again this year. So that uh you know was burned two years ago. That is what stopped the fire from coming into town. So it's uh after all the rain earlier in the year, it's time to do that again. So they're prepping that. Also uh the Paladura Wildfire Academy has uh they're going to be moving to Borger. So we're going to be hosting that in future years at the dome. So that's think some pretty good news to get up here. And uh with that wildfire academy down at uh outside of canyons where they've been having it

uh this year we had four wild mitigation personnel take classes, four structural personnel take classes and then three of our personnel taught classes in it. So definitely be a good thing for border getting that moved up here and and a little more regional exposure. And we have kind of talked about you know you've been seeing the white rack ambulance running around town. So we do have two ambulances down for maintenance right now. Uh, Medic 2 has been our problem child. It now has a problem with the turbo. At least it's a little different problem. Uh, Medic 3 is the used one that we bought that's been the most reliable. It just needs a fuel pump. So, they just kind of happened at once. Of course, you know, we've got the solution on order at some point if they ever come in. We have four ambulances on order at various stages right now. If you recall, that first ambulance that we ordered was supposed to have been delivered a year ago, February. Then they moved it to May. Then they moved it to August. Then they moved it to December, and now they've moved it to April. The only good thing is is the one that's right behind it that was supposed to be here uh this December is still on the March, April. So, we're likely going to get probably two in in pretty short order. But overall, we do rent that from the rack, but it is available. So, we're still managing to keep up with that. In public works, we've completed the drainage project on Lake View Street. You know, that is part of the everything in Buuna Vista, you know, goes down Broadmore and hits that area and then goes down Lake View into the ponds before it goes down into the creek. Uh so, we put some more uh concrete there to prevent some deterioration of the uh pavement. Uh we've been doing a few things out there every year. You know, we concreted Broadmore the year before that in that area. The year before that, we concreted the alley down low Minda where that flows. So, this is continuing. This should be the last thing that we need. Then this summer, we will seal coat and finish the road repair to that road to complete that.

That street department also finally finished striping on Roosevelt Street after all of our street work. So, that is looking pretty good. And so far, the microsurfacing is holding up pretty good there. also been helping Frank Phillips College with barricades as needed for the new dorm construction as they go through the processes there. Uh we have hired two employees at the transfer station. So the transfer station is finally back up to full stack uh even with one retirement uh coming up early next year. The parks department's been working with Trees for Texas in coordination with Philip 66. So Philip 66 is uh corporate has donated a significant amount of money to trees for Texas and they've picked the communities uh that their facilities are located at. So we're flagged to get 300 to 500 trees on February 28th. So there will be a public portion of this to where the public can come and get trees and then a couple hundred have been given uh we've been working with them to identify parks and locations to plant them. So, we'll be adding a significant amount of trees into our parks uh in this fall, too. And of course, if you haven't noticed, the parks department has already started their favorite thing of the year, Christmas decorations. That uh is somewhat uh rhetorical. I'm not sure how much they really like it, but uh you know, I do remind them that uh that's another one of those things if we didn't do you don't realize how much the public likes it until it's you don't do it. Uh but uh we are starting to get in the holiday spirit around the town. So the trees up and they'll be working on the poles coming up. So in the police department uh animal services, they've ordered their new cat adoption cages were included in the budget. They've got a pretty lengthy lead time. Also started putting UV sterilizers in the trucks. So they're, you know, working on reducing the spread of disease in those animals. So that'll help keep the trucks a little cleaner and trying to prevent that spread from intake to shelter and intake as well. So that's kind of a nice new little feature

for them. Jared is Jared Harper's completed his reertification. Candace has completed a uh urban wildlife course and she was also at Paul Belton's career day. And then Daryl has completed his basic photography class. And the PD they uh were out at the Walmart reopening. So that no, we were all we were all gone for that or driving back from uh Dallas actually, but uh had a pretty big thing out there for their renovation and and reopening. Sabrina Woods, the evidence technician, has uh went to the TIC conference and she's got some good education there. Uh we've got one recruit that's in the you just met the one that just graduated. The next recruit's in the final hiring stages for the next academy that starts in January. So they are working through that. Uh Lieutenant Gizman out there has completed his second module of Lement and I guess he survived somehow. He's at least made it back. Uh we're also at the Halloween carnival. Uh the honor guard uh participated in the diamond drop ceremony for the D sorry the diamond reveal. I say diamond drop because u there's another city somewhere else in the state. You know, we do Boomtown Bucks, they do diamond drops, and they're their city manager slightly more extroverted than I am. And so, at one of our trainings, they were talking about that and they showed the video they produced for for that. And he and his assistant city manager dressed up as Spartan cheerleaders from Saturday Night Live. And when they go give the employee their diamond draw, they did a little cheer. And so that's been like burned in my brain ever since because there's no way in hell anybody ever get me to do that. But then they started their diamond reveal. And so now every time I think a diamond, diamond

drop comes out first, but the diamond reveal for the Kuanas, they participated in that. So, and then they also were at the uh hero day and the uh local first responder hanger in the court. Eve's completed uh another some more training at the DMCC getting ready for her next certification level test. Uh they have a pretty busy month coming up in December with a lot of court cases getting ready for that. And then uh you know, we talked about a little bit. It won't be too long before Stella's got to start planning the next general election. We've got the uh uh local option election called, so we'll be tying on to that with Civic Convention and Main Street. Uh been all over Facebook and we did put in over the news stories, but you know, in case people didn't know, we were officially designated as a Texas Main Street city through the Texas Historical Commission. Uh they are actually in town this week. uh starting. They're going to be taking photos of some of the buildings and and doing some initial assessments. Part of the resources we get is kind of like a vacant building listing for all the downtown cities. So, as investors are looking for things, they can come see what Main Street cities have. And so, that's kind of what they're starting and getting pictures and stuff for their website and all the things they do to help advocate and advertise on our behalf. So, that's exciting. We do have lunch scheduled with their team to uh tomorrow. So, you're going to start seeing some some of that. Uh, we are working on the finalization of the what Nicole calls the downtown thrive grant, which will be our TEI grant. So, that's uh plan on going through the tiers probably later this year, early next, and it'll be for council approval after that. I've also reached out to uh Park Hill to kind of see what what they might can do and how they could help with some of that. We've had some pretty good feedback from them on what what services and things they can do either

pro bono or on a on a cheaper cost basis to support that. So definitely u trying to push that relationship a little far forward and they've been very forthcoming with that. Also been coordinating with uh BEDC the border chamber Philip 66 for the business boot camp that's coming up. So the EDC is going to provide some finances for that. So that that if if if the business owner participates in it, they're going to get some money. And so that's if they complete the course. And so that's kind of what some of the feedback has always been, you know, them giving up time and how to get through some of that. And so that's kind of what the EDC is putting up with that. We've talked a little initially about even using some maybe some tears money for like uh in Amarella they call it the enterprise challenge through the WT enterprise center. We might do something like that, you know, to help as a way to give some money to maybe a new business that might need some help. So, tie it to some some performance and some competition type things. And so, we're working through some of that. So, that with everything that's going on between the tiers and the main street designation and the business boot camp, I think, you know, in the next year, we're going to see a lot of lot of movement, a lot of new cool things coming to downtown. So, I know some people think that's been kind of slow. Of course, you know, I always joke all the time that, you know, you've got to give me three things to work with me, and one of them's a it's the it's the government, so nothing happens fast. And so, we've been very deliberate in how this process has worked. But, I think we're finally to the point to where you're going to start seeing a lot more of that come. We've also been prepping for the winter growth camp. So, that's kind of instead of doing the uh skating rink that we've done like the last couple years, we decided to do a winter growth camp, which is kind of like a shortened park wrecking, but over the winter break to give kids something to do over the winter break. So, they've got sessions and different topics broken up throughout the two-eek period and the days. Uh, and so that's uh going to be, I think, a pretty good thing. They've got 20 kids signed up so far. They have a total of 60 slots. So, you know, a lot of people always wait till the last minute. So, I do probably expect that to

fill up. It's going to be mostly at the dome, but they might rotate a little different places, but we're we've set some money aside to feed them and do all of that stuff. So, it's pretty much just like park wreck, but a little bit smaller and over the summer break. So, we're hoping that, you know, this is, you know, if you've got kids and you don't know what to do with them while they're off school and you're still working, this is kind of a a program to kind of that. So, we thought that might be a little better idea than than spending money on the on the ice rink. And that's been cool, but it's kind of lost a little bit of money. So, if we're going to lose money, we wanted to try something a little different. So, we're excited about this. And then they also have this year sip and shop scheduled for December 13th. So, those signups are out there if you want to participate in that. They've got some vendors set up at the dome. You'll start at the dome and and do some vendors there and then we use the buses and the and the van to haul everybody around to all of the different shops that participate. It's a great opportunity to expose you to some of the different shops and different products that are available in town that that maybe you don't know that we have. I know that Dedra and Nicole are both surprised every year how many people say, "Well, I didn't know this was here. I didn't know they had that." So,

is a really good way for us, you know, doesn't cost us a whole lot a whole lot to organize it to provide the transportation, but it does get a lot of exposure and really helps our local businesses. So, we're excited for that. And finally, in public engagement, of course, our latest quarterly newsletter is out and going out on the water bills right now. I think probably everybody should have most everybody should have gotten that. Don has been pushed out on the website as well. Dedra's also been working. It's our next website refresh is coming up next year, which is just in time for our centennial. So, we're working on that. We have the employee and retirey appreciation banquet coming up. So, they're getting ready for that along with coordinating the ripple effect later this spring. Uh they also helped with project shield just installing the uh fire suppression little pucks that they got bought for the for the vent hoods. You might have seen some of that on social media, some of the press. So part of the donations coming into Project Shield this year bought those little automatic. They're to me they almost look like the little Ferno fuel cans, but they've got suppressant in it with a little temperature expander thing. So if it gets hot, it pops open and puts the powder down and puts the fire out. So those are in the housing authority, the elderly area of the housing authority, Tahhos. And so if they're cooking, you know, and they can't get to it, it'll just it'll deploy and put out the fire without any intervention. So that's something that we talked about when we moved to Project Shield from just using kind of the set programs. We've been able to decide what we spend that money on. And so that's one of the things we did this year. We've bought bicycle helmets for all the elementary kids with some of that money. So we've had a lot more flexibility by taking that inhouse. Uh in case anybody any city employees or the council or anybody else wants to come, the uh elementary school kids will be at the dome December 12th to sing Christmas carols. So they'll be rotating through there to sing Christmas carols to city staff or anybody else that wants to show up. So that's December 12th at the dome. Of course, December 6th is

Christmas on Maine with the Christmas parade following. It's a little different this year. That is a Saturday. Uh I will have hot chocolate. It might be just me here. So if anybody wants to come help make hot chocolate, they can uh show up. And then we also have our 2026 list is all is out now. Also, if you go to visitborger.com, all the events for 2026 are listed. The Facebook events have all been made. So, all of that stuff is out there. So, there again, you know, I know I talk about this pretty regularly, but you know, we always hear, "Well, I didn't hear I didn't know anything about that." You know, there again, remember, it's in the newsletter that gets mailed out quarterly in your water bill. It's on visitborg.com. It's on the city's website, borgerex.com. It's on all the social media platforms. It's on the digital billboard over by Starbucks. and they're on fires when you come into city hall and then certain events are advertised on TV. So really, you know, if you don't know about something, it's because you're not looking. So, but that's uh what we've done for the last month. I'll entertain any other questions. A lot

Thank you, Garrett. Let's move on to the consent agenda. Item 16. There any questions or I move to make a motion.

All right. I make a motion we approve consent item six through nine. Second

items to be considered. Um 10 consider a take and take appropriate action to introduce on first rating ordinance O-016-25 releasing certain property from the extr territorial jurisdiction the ETJ of the city of

so in 2023 the state law changed uh to allow people to request removal from our extr territorial jurisdiction. The ETJ is within for a city of our size population, it's the area within one mile of the city limits. So, previously the states allowed certain regulations in the ETJ. Uh, generally for us, that's sign regulation and subdivision regulation. And like with subdivision regulation, the thinking behind that's been like if you build something in the ETJ, it likely might be annexed into the city at some point. So therefore, we want to make sure that it meets our subdivision design standards so that it can interface and and react with all of us. We've haven't done much with that. Uh we haven't really regulated a lot of signs either. The thinking behind sign regulation is that you don't want, you know, a whole bunch of billboards stacked up right before you enter the city, which is generally where that comes from. Uh but the state law did change to allow property owners to request removal from the ETJ. If they do that, uh, we pretty much have to remove them. If we don't take action to remove them within 30 days, they're automatically removed. So, just to make sure that our records are kept up to date and that we've got a record of the fact that something is being removed from the ETJ, uh, we are going to go ahead and do this like we would would have normally been able to do it prior if we voluntarily allowed somebody to leave. Now, we don't have a choice, but we're following that that same procedure. So, the area in question is the little bit of the MRW fireworks building that's outside of the scent city. So, I did put a new map on your DIS there so you could see the exact area we're talking about. The city limits runs through already a pretty good significant portion of their property. For the most part, the only thing that's not in the city limits that's in the ETJ is the building. And so what's going to be removed is

just that little bit highlighted in blue on that map. And like I said, they don't we don't really regulate anything, but a lot of cities do take more strict regulation on fireworks. So I think that's why as a company and corporate structure, they've just probably removed anything and everything they have in an ETJ from an ETJ. So

questions. I move to approve ordinance Z O-016-25 releasing certain property from the city of Borgers extra territorial jurisdiction. A second

11 consider and take appropriate action on an interlocal agreement between the city of border and the city of Fridge for information technology services. Mr. So we talked about this in a work session, you know, a couple months back. Uh so Frick has decided to go ahead and and request that we we do this. This is a a flat rate contract. They'll pay us $30,000 a year to provide the services. The contract does have a maximum amount of hours that we'll uh provide for that. So that $30,000 is based on the actual cost that would be involved in that. The contract does not allow any overtime to be used. If if they do use overtime, we will bill them separately for any employee overtime that's incurred. Uh we will also bill separately for mileage if we have to go onsite. Uh so they will also pay for any license that are required. So like all of our computers in the city, we have a remote monitoring and remote assistance software that goes on them so that it can get in and fix a lot of things remotely. They'll be getting that same software. They already use a lot of the same systems we do. Their police department uses the flex CAD just like we do. Uh they use encode 9 for their utility billing and things like that. a lot of things that we're already familiar with which makes this pretty pretty it's good to offset a little bit of our cost. It's not going to be a whole lot more. I think they've got a total of like 12 inuser terminals. The city of we have like 190.

So, you know, the percentage of additional work that this is adding isn't just a whole lot. And in a lot of ways, it'll make things easier for like if we make sure that their CAD's working that that makes it easier for dispatch to get things to them and make sure that they're communicating they're on the radio system uh that we already maintain for all of that. So pretty pretty easy. And I think you know this saves them a little bit of money and makes us a little bit of money. And if there's no it really like I said there's no additional cost us maybe a little bit of workload but if it goes over the overtime or the hourly threshold it's build hourly. So questions it when we anytime we can be efficient together.

Yeah, they were paying a private company out of Amrao. They've had some issues getting them over here. Uh I think at one point the bill was like $1,200 just to install a new computer just in mileage and labor to come over and put a new computer and hook it up. So, and you know, it is not going anywhere and there's some benefit in us having that staff and then, you know, deferring some of our costs. So, I move to approve an interlocking agreement with the city of Fritz for information technology support services and authorize the city manager, excuse me, the city manager to execute the agreement. Second

and it passes. 12. Consider and take appropriate action on resolution R-01-25 authorizing the city's participation in region regional mutual aid agreement and designating the mayor to serve as the city's representative in all matters pertaining to the city's participation in this So this is just a revision of our regional mutual aid agreements that have been in place for a long long time. So they revise these every few years. This is done through the panhandle regional planning commission and their uh primac the panhandle regional emergency management committee which is their advisory committee on emergency management matters. Uh changes are fairly minor. They're mostly just updating some federal terms and some things like that. The cost and the way we actually utilize it is is not changing. Uh but this pretty much, you know, if somebody needs it, they can call us. If we need somebody, we can call them. And so this is just in that that first step of local regional emergency response. So this is not tiffas. This is not star request through the state. This is kind of the local things we use a lot more often on a on a day-to-day basis. So this is what like if Fr needs help with the structure fires, this is what covers that. If we need Fritz or Stanette to come, that's what covers that. So, like I said, it's been in place for a long, long time. Uh, just seems here lately that everybody's kind of updating their a lot of their agreements. So, you know, we've this is like what I think number three or four that we've kind of just reaffirmed with some few minor changes. But, if you have any questions, I'll hi dude. How does this work? Do do does our emergency management pretty much handle this behind the scenes or is our mayor constantly called for anything? So the the it depends on how big it is. From a from a smallest standpoint, if we need freet, we'll call directly or since

we dispatch for them, it just gets dispatched through our dispatch center without the fire department on saying border dispatch fridge, we need their help, they do it. Uh if it gets a little regional, if it gets maybe Carson County, maybe even Hanser County, it might be dispatch makes a phone call to them directly to their dispatch center. Outside of that, it normally goes through emergency management. And so emergency management will dispatch will call Whistler Appender. Whistler appender will call the PRPC, which uh they staff what's called the MAC, the multi- agency coordination center. And so that's where they do. And so they will take those requests. Now, in a big big incident, they then determine which resources to send to what request. If there's like in in the big February fires, you know, you had us calling, you had Stanette calling, you had Canadian calling, and so all those requests for regional resources go into the region, the MAC, and they decide who gets what. So, okay, we've got this many cities that that that have put this stuff together. And so, they call the cities, they they the MAC will call like Canadian or Fiona or whatever it is. Hey, hey, we need looking for resources. What do you have available? And can you send any of them? And then they put a list together and then they will normally bind them into strike force uh strike teams or task force. So that's normally a grouping of five resources and then that's what they send out. So you send out a group a strike team or task force to borger and then maybe if they got enough resources send one out to Stenette or whoever's requesting it. Does that kind of make sense? It does and that's what I would have expected and I was kind of wondering what the it says the mayor is in charge of it all or something.

The mayor the mayor by state law is the director of emergency management. Okay. And so by law she is technically in a in a declared state of disaster the person. Now we she appoints an emergency management coordinator. So a lot of that is delegated to the emergency management coordinator which in our case is Jason Whistler and he handles all of that. So normally from a practical standpoint staff normally handles all of it. What goes to the mayor is the emergency disaster declarations

uh for signature. And keep in mind even those even the mayor's authority is generally shortterm. So a a mayor issued declaration disaster has to be ratified by the council within 72 hours. So

at the county level. So and we haven't done a lot of that because if the judge does it, if the judge issues a emergency declaration for the county, it includes the city. So if the judge is doing it, we may or may not need to do it

through the mayor through the mayor. And so like in February, those February fires, we didn't do it because a we weren't directly impacted by the fires. Now, all of our emergency response personnel were involved in in managing and fighting and and coordinating, but our local jurisdiction was not. So, in theory of the mayor's authority is generally for emergencies that are contained to the city of border. Uh in the past we've done this for uh wintertorm uh Jupiter which you may or may not remember that was well before Yuri but we had all we had that massive ice storm that broke all the trees and you know we were cleaning up limbs and all the parks and down all the streets and had a big thing probably 10 or 15 years ago. And so that was one that that they did that. So

good. I will I'll make a motion. I move to approve resolution R-018-25 authorizing participation in the town regional mutual aid agreement and designate the mayor as a city representative in all matters pertaining to this agreement. Second

favor. Item 13, we'll consider I'll make a motion we all in favor you all. Right.