City Council - Regular Meeting

[Music] Are y'all good with the consent? You're on. Good. Good afternoon. Welcome to the June 17th 1:30 p.m. City Council meeting. At this time, um we will stand and have um the pledge in prayer. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Let's pray. Dear heavenly father God, we just come to you, Father, first of all, thanking you, Father, and praising you, Father, for what you do for each and every one of us, Father. And thank you for what you're doing in this city, Father. Uh and we just uh come before you, Father, and just pray for protection over our city, Father. Uh as we go forward, Father. And uh Father, we just ask uh that you just um calm uh just bring in your um character, Father. Just bring calm, peace across the nation, Father, and across the world, Father. And I just uh thank you for all that you do, Father. I thank you for uh giving us um the ability, Father, to discern what is right right in your name, Father. And uh just uh be with us as we make these make decisions, Father. And I just thank you for all that uh takes care of the city. Father, we're just so blessed with the employees uh and uh staff that we have. Father, we're just uh tremendously blessed and we're just very appreciative, Father, that you've brought them to us. And uh I pray these things in Jesus name. Amen. Amen.

And um at this time if there's any um any questions or comments from citizens and I see none. So we'll move forward to the city manager monthly report. So uh kind of start you've got your financial uh charts there. We're still printing pretty good on on everything. You'll notice in the general fund that uh our expenditures are still under budget. uh little over the five-year average, but remember we expect that because we've added EMS service and some other expenses that we haven't had, you know, for that five-year average. Uh also, as normal, you'll next month we'll you'll see the big jump. We have started getting our industrial district payments in, which, you know, turns that revenue, you know, to where revenue is more than it than uh expenditures. You know, we always get a big big increase in the first of the year with a property tax coming in, then that stops until we get our payments in June for the industrial district contracts. So actually uh we're still on target. So if you look at everything, we're we're doing pretty much pretty good right where we're supposed to be in the general fund. Same thing's true on the water sewer fund. You'll notice that we've been maintaining a higher revenue than expenditure. Now in June, you're going to see that they kind of creep up and change because we have our debt payment for all of that debt that comes out in June. And so you can you can see those in the in the dash lines that we take a big jump toward the end of the year. And that's uh what that is for. sales tax uh is still trending a little bit below where we were last year, but in line with our budget. So, we're we're doing pretty good there. We do expect that to increase a little bit toward the end of the year as we do have that bigger project starting at nutrient and we start getting a few more people in town. Uh but we're still tracking pretty good on that. Uh you'll notice the draft preliminary budget that you've seen has got prop uh our projections in there. And so right now we're projecting the general fund to end a little bit under a million dollars to the good and the water sewer fund to end about $700,000 better than what we had budgeted. So overall we're tracking well. Uh you'll see on hotel occupancy tax we're

starting to trend higher than our budget numbers as we've started to see some increased uh activity with the summer months. So, that's looking pretty good, too, which is good for the venue fund and all of our other activities. Couple of projects updates. So, uh the swimming pool, they did actually get the heaters turned on yesterday, so they got the new valve put in. So, we're now completely pretty much 100% operational. I will say last week after the temperature picked up, uh the heaters weren't necessarily a problem. Uh right now out there, I just stopped by on my way back in, uh the water temperature is 88 right now with no heaters. So, they had set the heaters at 85. So, uh we were talking about that. I think we're going to kick them down a little bit. Go and let the pool cool down a little bit at night as we get into the these big 100 100 plus day temperatures. But that seems to be going pretty well. We've been pretty busy. Uh I've been pretty pleased with how everything's operating out there. It's got a lot more space. Seems like everybody's enjoying it. It's definitely uh we've gone through one bucket of chlorine so far in the 3 weeks we've been open to where the old pull we would have already gone through probably six. So a little bit more on the acid side of some of that stuff, but that was tied to the rain. You know, we did get a big rain and actually had to drain some of the water from the pool which kind of, you know, skew uh skewed it a little bit, but we did get four and a half inches in less than a week. So overall, it's uh doing pretty well there. Of course, city hall, as you came in, you can see we're still making pretty good progress here. You can I know that most of the staff is really appreciative now that it's gotten to be 100° that the air conditioner is working quite well and we've got to good control over that and it's functioning pretty well. Uh what's left of the old plumbing's been holding together. So, we've been uh keeping the bathroom situation a little bit better. Bathroom's downstairs. The fixtures are going in right now. All the flooring's been complete downstairs. Uh ceiling and lights are in. cabinets, uh, countertops went in today. So, before you leave, if

you want to look around downstairs, it's changed quite a bit. Another week or so, they'll move up to the back bathrooms up here, and that'll be the final uh phase. So, we should be done with what we're doing here in about another uh four weeks. Of course, a lot of our other projects, we're still just waiting. We're still waiting on TCQ to approve our water permit for the well 13 uh replacement well. We have submitted our permit application for the new well, too. that takes a longer process than the replacement well. Uh we are still waiting on the screw pumps, you know, which are the screws are being custom manufactured, so we won't be able to start that project, the wastewater plant until we get the screw pumps in. Uh but they are they are in, but that's going to be probably a next they won't let me rephrase that. They are working on them. The order is in, but it'll be probably next year, next budget year before we get that project started. But it shouldn't take too long uh once it goes. other big project. Uh Jason and I went up to uh Milwaukee to do the final inspection of the mobile command vehicle. Uh that'll be here Friday. So, we'll have that all set up at the next council meeting so that y'all can uh go through it and look at it. It's It's even nicer than I thought it would be. I mean, that thing's built to it's built to last and with the aluminum framing and all that. I mean, I know from the outside it kind of looks like an RV, but that's the only thing it shares in common with an RV. Uh, while we were there, uh, they had a unit come in for refurbishment that was about 20 years old and it still looked well other than a few things like, you know, this themer scene lighting, you know, you could tell it was kind of 20 years old, but wasn't that bad. And the big camera on the back, you know, c, you know, fancy PTZ cameras 20 years ago looked a lot different, but other than that, it looked paint was still in good shape. The structure was still good. I was I was impressed. This is definitely going to be a a 30-year truck and built to last. So, we'll point out some more of those little features and let you look at it when we see it. But, it's very

I've been joking that I know that it's set up well because after we went through all of that and saw all our capabilities and did all the inspection on our truck, they took us on a tour of the facility and you know, we saw a lot of other bigger trucks and I'm not going to say fancier because I'm just going to say bigger. And after going through and touring, I mean, a seeing what they do really makes you understand how well built and how these are not RVs and they're definitely built to last. But I in going through all of those, I wasn't really jealous of anything. So, the only thing different really was space. And I'm not for sure that it's worth the one LA was building one when we were there. It was 10 ft longer than ours. and $1.9 million instead of $800,000. And like I said, the only real difference was space, bigger conference table and things. So, our capabilities, I think, are going to be really good. We test a lot of stuff. There's a way to do just about anything. You know, it does have the satellite network, so like I said, if we need to do mobile payments for utility billing or set up a replacement city hall if, for, god forbid, it gets knocked down with tornadoes, it can do all of that. The accessible bathroom's really nice. So, I'm I think y'all will be impressed when it gets here next week. So, that project is is almost done as well. Uh you will notice that uh our contractor was back in town to do the warranty work down Main Street from last year's chip seal. So, that's an an onyx kind of coating project or product. We talked a little bit about that before. This is not what we're doing on the rest of the streets, but it has sealed in and will keep the keep the rock. It turned out pretty good. I don't know that I'd use that as a standalone product for anything else, but uh it definitely makes the road look better and will hold everything in place. They going they're going to do the striping. Yeah, we're we're probably going to hold off and do the striping for when we do all of it because uh we

are set for the rest of our Silo project to be later at the end of July and then we'll be doing the microsurfacing on top of that. So that's Wilson Street is getting chip sealed and then microsurfaced. Roosevelt Street is getting from Cedar to West Wilson is getting micro sealed in addition to residential street. So we got a lot of striping that's going to have to be be done. Uh like I said, seal coating is planned to start January 25th. Uh, I will note also that Texot has a project down Cedar that's about to start probably July. It's a heavy me too. Yeah. No, you can't do it when it's cold. Uh, in July. So, that's uh that's coming up. And the text dot is going to resurface the southbound lanes of Cedar from somewhere north of Third to the Clover Leaf. They're planning on June 26 for that. uh you will not be able to turn south onto Cedar from Third Street uh during while they're working. Traffic will be restored at the end of each day, but while you're working, you're not going to be able to turn south from Third Street. They've been communicating to us. We'll put out that information as best we can as it comes. It's still kind of a a floating date, but they'll give us as much notice as I can. So, I did want everybody to be uh ready for that. Of course, I'm kind of excited for that because it needs to happen. Those lanes are so and this will be they'll have their uh milling machine and then they'll overlay it like they did on the one line lane on the north side a couple of years ago. That's what they're going to do on the south side. So that's coming. Uh I think that's pretty much uh the projects we have going right now. So we go through our departments. Of course uh uh HR's been busy with getting all of our summer hands on. So we do pretty much have them all on. Of course, lifeguards and park wreck aids are are on and we've added summer park maintenance employees, code enforcement

maintenance is out there working and so is uh our summer interns. So, they'll have presentations for you during our August meeting to talk about what our interns learn during their summer with the city. So, we're always excited about that. We're also starting to do some uh demos with some new benefit management software uh which will change how we enroll employees and their benefit packages. And we've had some issues when we switch bene when we switch benefits two years ago to United Health. We kind of got a cheap entry level one because we we needed something quick and something easy to set up over over time. it's kind of created some issues with the way it comm we don't get two-way communication when it sends a file out. So sometimes it's canceled people's insurance or it's resent out a file when we didn't want it to resend a file. So we've been having some problems with that. You know, we're a little bigger than that. So we're we're looking at some new software there to kind of fix that problem and and uh Michelle's with the same company. We'll keep the same uh right now our plan is to keep the same benefit providers, but we'll have a different benefit management software that that communicates with those providers. So, like we've talked about, right now we're budgeting for a 10% increase in in health benefits. Uh depending on how that goes and what our claims actually come in, we could get a little under that. The broker is advising us probably they think they can get it hopefully negotiate down to maybe eight seven or 8%. So, we're we'll see how that goes. But what's in the budget is is the 10% just for the worst case scenario. So as we refine that later in July, we might be able to make some of those changes. Of course, code enforcement is busy. If you look at some of your stats in your monthly report, you can see the number of active cases and weed cases is really going up. Uh both uh code enforcement and parks and streets and everybody. Just keep in mind that the rain, you know, we got a lot of rain in a very short amount of time, which really created a bunch of issues. And so you

have four guys mowing 28 parks. You're now adding two seasonal employees. So that takes it to six. But like my yard, I've almost had to mow twice a week. Mhm. Yeah. And so if you mow every park twice a week, that's 60 60 parks that have to be mowed with six guys. So that's 10 parks a day. So that's, you know, not happening. So I just ask, you know, now it's getting hotter and rain slowing down, the growth should slow down a little bit. We can catch back up. But I mean people should be expected us to be a little bit behind. Same is true for the code enforcement guys. You know just as it grows taller and thicker it also takes longer to mow. Uh you notice code enforcement has been out on the uh 136 rideaway this week. So it's definitely looking pretty good but it takes you know that's takes one whole week pretty much just to mow that one ride away. Is the park they take care of new sidewalks that's got weeds growing up in that now too or we're going to try to spray them. that's going to be code enforcement, but we're trying to get time to spray in the interim. And so we talked about that where, you know, the rains, we talked about that last year that when the sidewalks came in that we, you know, the state is not going to maintain that. So if we want it maintained, we're going to have to do it. And so we're trying to find a good and quick easy way to spray it. Uh hazard mitigation's also out in the urban interface working on mitigating and mowing some. Today they were working on the big hills out uh on the 136 right away following up behind that. Uh, but you know, we're doing the best we can and and that's keeping all the code enforcement busy and I know that people are are getting letters and I would just remind everybody that, you know, that's been a pretty big feedback from the community that they wanted a little more code enforcement and now with two code enforcement work people working and letters going out through our newer automated software, we're finally getting a lot better at doing that. And so, you know, it starts with a pretty nice one just reminding you that

you need to mow and then, you know, kind of gets up, but you know, we are wanting to keep there's a lot of reasons to keep up with that. And I will just remind everybody, don't forget we do have the yard the yard kits that if you need a mower, weed eater, we can help you with. We've had we've seen that going way up. You know, there are people in here every week, you know, asking for the use of that. So, that is good. And of course, Solid Waste has, you know, bulk help refuge programs and stuff like that. So it is definitely partnership and we are working through that. Uh in OEM, uh TDM hosted some training here last week or last month. Uh of course like I said we talked a little bit about the command vehicle and y'all noticed uh the sheets when you came in but we are getting ready to move over to Vio for our notification software from the D4. So that's a collaboration tool and it does also help us log some financial information and things like that for reimbursement when we do have uh grants and and tiffas responses. So we're working through that but mainly it's to make sure that we have everybody that needs to be notified in specific groups so that when something happens we can put it in there and the notification is automated. So it's up to Whistler and everybody else to make really we're trying to put the onus back on the other agencies you know making sure that they keep their contact information up to date. you know, we don't have the people to sit there and call every single agency and industry in the entire community every month to make sure that their contact is correct in the system. So, we have been going through and trying to get everybody in on on that. And so, so far it's it's going when will that when will that take over? July 1st. So, this the D4 uh subscription ends the end of this month and that'll take over. And so, they've been working with the more the bigger users and so that We should have pretty much everybody uh pretty much going. Uh we did confirm during that severe weather we did have an EF0 tornado in town. Kind of went over there by Boyd Street over by uh

DJ's Well Service. So, uh one of the police officers actually caught it on video. I say caught it on video. There was actually no funnel to view. It was just kind of some wind and some debris being stirred up, but it uh the it wasn't even radar indicated. So the only reason we actually got that tornado warning issued was because of our report and on the ground view. So it definitely needed to be I mean that could have very easily turned into something else or something worse. So we appreciate everybody being out there being mindful and and applying and providing information back on that. Do have some grants moving forward. Uh in your weekly update I did mention that we uh the state has selected our fire mitig our fire detection camera system as a primary project submitted it to FEMA. Uh, so the state's the main recipient. So really that just means that it just FEMA is going to do some basic review to make sure that the state did all of their review, but the only reason it would get turned down now is because it wasn't an authorized project or did it meet the criteria of the grant, which it's gone through eight steps through TDM. So I'm pretty sure that it's going to comply. So I'm not too concerned about that. So that will be uh should be getting funded in the next uh 18 months. So, we'll work through that and and get that worked into the grant as well. We are also working on finalizing our reimbursement for the double S fire. Uh there is a hazard mitigation grant program uh tied to that which we're updating and trying to going to put in for some generators for the wastewater infrastructure as part of that hazard mitigation grant if we can get that. Uh the third street drainage is still on a different hazard mitigation grant tied to another program that is still under state review still at step six of eight. So, we've at least made it most of the way. We'll see if we can get the rest of the way. Uh Tinder also is what they also supported the health and safety fair. So we had 44 uh boosts and about 172 people attend. Uh look at

maybe rescheduling that next year. There are a lot of stuff going on that Friday. And so be a little more uh mindful of when that gets scheduled. and he's also working putting together a first responders wellness course to go over a couple of periods to, you know, get some information and and some wellness resources out to the first uh responders. Dispatch, we are working through a couple of openings. Uh got most of those staffed and and filled. There's one more that uh she left for person. It wasn't tied to us. She just for family reasons had to leave. And so that's the the one last bake you can see. Uh it is working on the new camera system that was part of this year's budget replacing our non-compliant cameras and throughout the city and city buildings. So they're going to be starting to work on that. And then of course we have mostly completed our cyber security training as the councils know after you all got to sit through that wonderful enthralling video that we all got to watch. Uh in the fire department, Mr. Gibbs, Mr. Gilman completed their industrial fire training that was sponsored by Philip 66 on our behalf. So they uh send them up there, take care of all that cost and put them through the industrial fire which is always a good way of uh you know building those relationships and sharing some skill. Uh big difference between you know municipal firefighting, industrial firefighting. We try to do try to share that back and forth. You know we share the municipal side with their fire responders and they share the industrial side with our fire responders. Um they were also at the tractor supply for their touch of truck event. The fire department did get all the dispatchers certified in CPR last month as well. And of course, they were, if you've seen some of the pictures, they were quite busy going around all the schools for their end of year, little fun days, and they sprayed and made a lot of little kids wet over the course of last month, which I know everybody always enjoys that. And uh Chief Hall and Jeff Stig, the EMS coordinator, completed the PIO course that we hosted last month with TDM. And

then of course wildland has been busy trying to mitigate now that some of the uh growth is happening. Of course right now everything's pretty wet but we don't get it mitigated while it's wet. It dries out and turns into a big problem. In public works of course they've been busy helping support all the events that have been going on. They've helped set up barricades for the First Baptist Church vacation bible school beach bash and then the second Saturday. So, I appreciate all of them taking out from their other busy duties to help those city events and and respond to one of those core uh strategic pillars. Uh they did help coordinate the main street warranty work that has now been done. They are working with the text dot on the Cedar Street project that is coming. You're going to start seeing us also get ready for uh the seal coating projects as we keep as we keep crack sealing and get those ready. Uh we also got the uh concrete contractor working. And so we fixed a drainage issue there behind the nut house, which I know a lot of people thought that that was tied to the Tin Street project. It wasn't really the gas company or was it the gas company or utility? Somebody went and dug up the alley. And when they dug up the alley, they put a big crown in it and changed the drainage path of the alley. So we've got that fixed. And then we also have been making some improvements to Agnes how we got some new ramps uh put in, some more concrete approaches replaced. We're replacing lights in the bathrooms and doing some upgrades out there with the summer season and police department and animal control. We did finally get our second box for our second new response truck in so that that's back in service. And so we or not back in service, in service. And then uh they've been working on planning some new uh events as well to increase chipping and some of the vaccinations that they're working through. Uh and then our new cat cages have come in. So, I think I don't know if I sent you all a picture of that. I'll send you a picture of that. That's definitely much improved. Uh, in the police department, of course, our new recruit got sworn in and is now on the

FTO program. So, he's working through that. Our other recruit has started the fire the next police academy. So, that one's on track to end sometime in August. Of course, they were out at Beach Bash and the health and safety fair. And then Captain Sims attended the TDM uh conference with Whistler. Uh Whistler and Archie actually spoke and taught a session at the TDM conference on mitigation and some of that stuff. So I heard pretty good feedback on that. So it was good to be sharing some of our knowledge with that. And then also in coordination with our state and federal partners as part of our relationship with them, we did an anti-rimer task force in town and they executed a couple of search warrants and reminded some of the criminal element that when you work in Borger, you're also working with state and federal agencies and not just the local police department. So hopefully that got some stuff spread around uh with Nicole's Main Street and all of our stuff down there. We're finishing our quarterly data analysis. We're looking for applying to the Main Street program officially in July again. So, they seem to think we looking pretty good. And so, we hopefully expect to be, you know, a Main Street program, an official Main Street, not First Street, but official Main Street program in our in the next application cycle later this year. She also went to some um one another one of the mandatory trainings as she continues to get ideas and meet other people from everywhere else. Of course, we did support the Beach Bash and the Elks Lodge Flag Day as part of the second Saturday. And they've also been going around hitting up uh sponsors for all of our events in the upcoming Boomtoberfest. Public engagement. We completed our Gateway neighborhood cleanup that collected 5,900 pounds of bulk and un other unnecessary waste. So, that's the uh biggest amount so far. Uh we've started the throwback Thursday post to kind of help get other pictures and other information getting ready for our centennial. So that has been in pretty well. I know that uh some of you have been uh seen some some good pictures and stuff there. I've even

found some uh when I was going through some of my grandmother's stuff, I found uh apparently she was the president of the Borger Newcomers Club in 1978 and kept the little program and directory from the 1978 Borger Newcomers Club and uh pretty funny. uh square dancing club uh member directory and information sheet too. So that it had the it had if if you want to laugh they're in there are the ten commandments of the square dancer which uh is pretty good. We got the dumpster art going. So we've got those applications in and and getting ready to set that up to start painting. They've also started working with the airport and working on better ways to market the airport. If you recall, that was one of the things that came out of the comp plan was to better market the Hudson County airport as a as a gateway and economic benefit to border. Uh we've joined the travel alliance also to help get us some more information out there and we have officially become tourism friendly through the governor's office. That press release will be sent out shortly. Actually, we were one of the fastest cities ever to meet all their criteria to do that. So, good work uh with Dedra on that. Uh the also reapplied again for the T-Mobile grant. Hoping to get a little bit of money for the uh bird sanctuary replacement zen pollinator whatever we're going to do uh out there working on ideas with that. Uh they have started they've gotten a significant amount of entries already for the boomberfest battle of the band. So they're working through deciding how that's going to be working. They've also sent out some uh dealers for a Main Street investor type some trying to get interest in people trying to invest and expand in Main Street. Uh Dedra's also been asked to speak at the Primac conference. That's the PRPC's emergency management conference in September on uh emergency engaging the public and importance of social media during emergencies. So that could be pretty good. And then she's also branding doing a session on branding at the women's conference.

And then uh between she and I, I think we submitted five or six applications for the Texas Municipal Excellence Award again this year. So we'll see if we can't go three years in a row and uh get you another little fancy fancy tag when you're down there. And now Nicole speaking at the women's she didn't put that in her update. Sorry, I only know what they tell me when they tell me. So, but that's what uh that's where we're at for the last month. You have any questions on entertain those? I will say that going forward uh item number six I put on by mistake. Uh they had asked to be on the next meeting. Okay. And then my rush being gone partially next week. I I put that on here, but that will that'll carry over to the July meeting. Okay. All right. Um there's nothing else then we'll move on to the consent agenda uh 7 8 9 10 and 11. And if uh there's any questions on any of those or any comments and if not then I'll entertain a motion. I'll make a motion we approve consent items 7 through 11. Second and all in favor and it passes. And item 12, consider and take appropriate action on resolution R-09-25 supporting the city of Borders application to the Texas Department of Transportation's 2023 transportation alternative set aside called for projects. M Miss Mro. Uh so this is our second year, our second attempt at getting this grant. We submitted during the 2023 cycle. Um it is not uncommon to not get a grant your first time through many granting agencies. The only one in the the panhandle in our region that actually did get one was Amarillo and it tied into a state highway. So um what ours is

is it's the Bulldog loop that we've talked about doing for several years. It'll go down Bulldog. It'll tie in John View Center, the dome, the stadium. It'll go up St. John's Road along between the dome, the Legion, and then it'll tie that into the newly laid uh sidewalk from Tech Do. So, like I said, if it's if it's uh if we're deemed ne or worthy or what have you from the from the state and we're awarded, it's fully funded. uh there will be no money, you know, long-term out of pocket, you know, so it's it's a fully covered grant. The state covers all but a portion and then the federal funds. We we do qualify for a portion of federal. Does that become a state highway or is this still a city owned thing or Yeah. So, this will stay the city. You know, it's it's property that we already own. Uh it's land that we've had deed to the city for decades. And so, really all we're going to do is improve those roadways that, you know, we already have going down along those areas, lying in the parks. Of course, it'll be ADA accessible ramp. Again, just really improving accessibility down there. I know we've all seen that cars can get a little quick, so having a having a place where pedestrians can walk and or ride their bikes will be nice if it's the goal of the T transportation alternative is they call it transportation alternative because it's trying to trying to get people out of their car and use alternative transportation. And so part of the scoring criteria is are you connecting, you know, community and school and parks and other things like that. So regionally, the regional Texas office always gives us positive feedback for this because we're a lot farther along uh with the parks, trails master plan that we did a couple years ago and and we hit a lot of those cuz connecting up to Cedar that gives you a straight path from the high school down the new sidewalk all the way to the football field or all the stuff back there. The youth center's there, the domes there, the nature trails there. So, we got a lot of things that we can add up. The

problem is is that this is scored and awarded statewide. So, they they don't allocate set amounts to certain regions. And like I said, last year the the uh Amarella project got awarded because it tied into I40, which of course the minute you tie into an interstate, uh you get a lot of points. So, is that why you tied into 136 twice? Well, you get points for tying into a uh a state facility. So, if you connect state facilities and I tried last time I tried to point that out that this would tie into the soon to be states side the sidewalks that the state are doing. And so, we do get but you do get bonus points for tying into those. So, and the nice thing with that is since it's complete, you know, the map that we submitted this time does have the sidewalks completed and it shows up, you know, the tie-ins where those will be once that's, you know, to me it's more looking at a safety issue, too, cuz you know, I go that way a lot and you got a you have a lot of kids walking on both sides that Bulldog Boulevard uh coming back from the U youth center and from the stadium. Sometime they walk from the stadium up to Cedar, but you have a lot of foot traffic. I've seen more foot tracking traffic than I have bicycles, but that, you know, that might change. But you have a lot of kids walking that close uh to traffic, which is why the trails kind of identified this as one of the one of our trail projects in the master trails plan. It is just shy of $5 million. So, you I mean, again, it's not a cheap project by any means that throw together. So, I mean, having this funded would be fantastic to provide those those safety features out of, you know, it's unlikely that we'd ever be able to fund a $5 million sidewalk project all on our own just for an area outside of that. With this being a reimbursement, what will it be done in phases? I mean, how will the city I mean, how will that

work? It'll be like every other grant. We'll we'll we'll be responsible for paying the uh contractors up front and then we submit draw requests just like we do every other grant. Okay. So, I mean, we're not going to have to outlay the full $5 million. Okay. And then I just I don't think I've seen that a reimbursement before, but maybe I have. I didn't notice that. Well, this is the it is a little different coming from text dot. So, but but it it'll work. This is a federal it's most of it is federal pass through money. So, it'll be done in stages where we we will not be upfronting $5 million. Yeah. We're not going to get a $5 million check from them at the end after we spent $5 million. Each month we'll pay we'll pay contractors and each month we put draw request in on the grant to reimburse that. So normally the way that works is if it was a 25 and we might there I'm not 100% sure on the uh on the uh uh nuts and bolts of the the secondary federal funding since we get those those credits. I don't know if we'll have to submit those. we'll get that when and if we get awarded we will have to upfront on a project this scale I would expect monthly draws to be somewhere around two or 300,000 depending on progress and then when I mean when I mean I guess it depends on when the when it's actually um this would likely be a 2028 project so this will actually be put in a budget I mean is it on our fiveyear is it on our plan or anything because it was but then it not because we didn't get the grant. Okay. And so I've not put it back in there, but it will be budgeted for and it'll be budgeted. It'll be budgeted in fun 52, which is $5 million because take a debt. Well, you it'll be budgeted for $5 million, but you'll have a revenue of $5 million coming in, too. Okay. So, because we pay for it, they pay us. So, we pay monthly.

We pay the contractor monthly, then we send in the request to get reimbursed, then they pay us back. So pretty much what reimbursement means is they're not going to upfront us any money. They'll pay as you go, but we have to pay first. How do you handle cost overruns? You this will be bid out. So if the if the bid does not come in favorably, you don't award the bid. And there is also a specific section in here for contingency cost. I think on this project it's a little over $100,000. I mean even the even the OPC the opinion probable cost you know covers that and the state does allow that there to have some room and in fact some of that we did have to modify this project a little bit from the first time because prices have gone up so much we had to trim you know a loop that we were going to have because it's gone up a couple million dollars over the last few years of what the additional would have So you're expecting a lump sum bid for a h 100red thousand or in that area less then the grant will be given to you. Well, I don't know what I expect the lump sum bid to do come in. When it comes in, then we'll know and that'll be up to the council's decision. If it is an overrun, is it worth an extra $100,000 of city money to get it done? Maybe. Is it worth an extra million dollars of city money to get it done? Maybe not. So, but it will be a lump sum guaranteed price contract. So we if if we're awarded the grant then we'll start design and engineering on it and that is part of the grant money too and then we'll put it out for bid and if it doesn't come in then we will have to modify the scope to meet the grant funding in addition to the contingency they also have built-in inflation knowing that this project won't be let for probably two years fiscal budget they they factored in a

pretty good chunk of money there for the inflation and the rising cost of Okay, so you did a cost estimate, then you have whoever did the estimate. I say you, it's the city or whoever you hire, right? Well, Park Hill, so you did an estimate, uh, you added the contingency, you added for inflation and escalation and everything else like that. And so then you'll go out for bids. When it comes in, you'll evaluate what the bids are, see if it was worth it. If it if you use the contingency or you have to use the escalation part of it, the grant still carries that, the lump sum isn't eating that. Is that a true statement? Right. Okay. So, the the grant the grant will only pay up to what the awarded grant amount is regardless of when it happens. So, if they award $5 million, then that's what they will pay. It'll be our decision if the bid if if all the cost comes in higher than that, do we want to make up the difference? But we will get to make that decision. We're not going to be locked in if we It's not like we're going to be locked in and and end up being another million dollars out of the out because the escalation didn't factor that. So, we'll get to make that decision. And as far as those two items, like you said, you know, the formula, the state has that built into the application. That's not something you can finagle. uh it's not something you can so basically whatever your project cost is they've got their uh you know one times contingency percentage and then one times 4% times assumed years I mean it's all built into their application that we as applicants can't modify so so again they've they've done whatever formulas that they have found you know for a statewide I would assume probably a middle ground and then plug that in into the application okay so like when you come up with the uh initial cost estimate you give that to the state and then the state adds the contingency and the escalation and everything to it. I mean they they come up with the formula. Yes, it's part of the grant application. So we we they

have specific line items that we we do. So the engineer uh determine the linear foot feet of sidewalk and curb. And then the engineering firm, you know, they keep data of actual projects that have been awarded and that they've done so to get an actual like market value of what they think it'll be. And luckily I think our estimates are pretty good on this because I mean sidewalks something that there are a lot of projects that all the time that do sidewalks and so that number is pretty good. The one time in the LA in in my tenure now with almost 5 years as city manager the one project where the OPC was way way off was our third street drainage project. But there weren't a lot of projects for uh headwater walls and putting in new culvert and old BMS that might have cars in them. And so there was a lot of uncertainty. And so that one came in so much higher that we ended up not going with the project. But of course now that we had a bid and we got a bid back, we've got a lot better estimate. But sidewalk, I mean, you know, we just did a bunch of sidewalk as part of the 10th Street project and I'm not overly concerned about that on this because, you know, I know a lot of people thought the concrete work would take a long time, but finally once the gas company was out of our way and the concrete guy started working on 10 streets, you know, that curb and gutter went down, curb gutter sidewalk went down pretty quick. So, but you will get to you will get to make a few more decisions on this when and if it gets awarded. And I just want to just be sure I understand about the reimbursement. And I'm sorry, but you you said because it's text dot, you're not 100% sure. No, I'm not a part of it. The matching part of it is covered by federal development credits because we're in a poor county. Okay. that what is nor we would normally have to make a 25% match, but since we qualify for those federal transport credits, the federal government will

currently make up our 25% match. So, it is likely that our money will be coming from two sources, which means we might have to request it from two different places. So, you'll just have two different timelines and two different processes. So, likely you'll get 75% from the state and 25% from the federal government. And maybe I'm just not I don't remember the grant. And maybe that's the reason is because we we I've only seen matching grants myself in any way any of them that I've Well, and a matching grant is the this one is not matching. It's 100%. And it also says reimbursement and I don't remember seeing that and I don't know why that freaks me out. Well, a a matching grant is still a reimbursement grant. We still pay the money up front. Okay. So, in every grant we've ever had, we pay it up front and then we request That's what I guess I wasn't sure of. Okay. Yeah. So on a matching grant, the difference is is if we spent if we spent $100,000 and we put in for 100 and we submit that for payment and then it's a 2575, they only pay us 75% or $75,000. Okay. So we've always we've always put the money up front. I you know I mean I understand this is a pretty high grant. I've not seen this amount of money in a grant either and it so I that's just where I'm concerned a little bit. But yeah, the the before I voted, I wanted to make sure that this is going to be done in stages. Yeah. That there's not going to have to be any we we make monthly pay requests based on the money that we paid. So that likely we'll be out two months worth of money because it's that you know we've got to spend the first month before we apply for it. You say out you just mean lag time between Yeah. the Yeah. Yeah. Going. Yeah. we won't we won't lose it but there's so but we'll make it up two months after the project is is finished and then some of that you withhold retainage and all of that in a contract too. So, but we have only in my history

have only ever gotten one grant that was partially funded up front and that was the that first round of CO support is they gave us like 50 grand upfront and then you had to apply for the rest of it. But that's the only time I've ever been it has ever not been a reimbursement. And I probably shouldn't have known that, but this is the first time I've seen it. Where did it begin? And most most of our grants have been federal grants or or CDBG that are federally passed down. This is federal money, but it is a true text grant. So, this is the first time that we've actually had a text dot grant. Okay. Thank you. Thank you, Brandon. Yes, ma'am. Thank y'all. Um, if there's nothing else, then I'll entertain a motion. I move to approve resolution R-09-25 supporting the city of Borders application to the Texas Department of Transportations 2025 transportation alternatives set aside. Uh, TA called for projects. I'll second and all in favor and it passes. Um and then item number 13 13 consider and take appropriate action to approve an interlocal agreement for participation in a regional SPEX for forensic network local AFIS fingerprint database. Chief Davis afternoon. Uh so what I have for you here is a uh interlocal agreement between us. This is an ongoing agreement time. Now the part of we've had this long

what it does to be a part of the network. It is a good beneficial with it. Not many chain or highlight. Anyone have anything? No, just do fingerprints only. You get any other benefit besides fingerprints? No, this is just for the other uh without this you'd have to s you have to mail your fingerprint cards and everything down to Austin to the state fingerprint lab and get them to do it. This is a it's a computer terminal and a scanner that allows you to scan in. So like if when you dust for fingerprints and you lift them and you put a card, then we get a special scanner that can scan that card and then a trained fingerprint technician identifies all the little points and then submits it into the system and will tell you if if there's a match from any of the regional information and then it will query the state system. So the bulk of this is a regional database. that allows us to put stuff regionally and you can search that regional database a lot quicker than it trying to match every fingerprint in the state database or the national database. And you know the goal of thinking is is a lot of times you know we might and we do you know Pampa criminals or border criminals or Amarella criminals you know they're they're not bound by geographic

boundaries. It's not like you know that burger oh there's the Pampa city limits I can't go any further. We wish it was this too is Pampa is a part of this. So when all their criminals like we can be sure to identify it rich your neighborhood. Did I say that? But it does and vice versa. So you know if we have and and they'll stay out there once you put them in the system even if there's not a match it will stay out there and anytime somebody gets a local arrest or new fingerprints get added in from a from a known person it will continually go back. If we had let's say a burglary or weren't able to get a match. Well, then if that person's rest, we get a it's just another tool to help us build, but it speeds that up getting them. Yeah. Does it eventually tie to the state and the federal government and everything else or is it just region? It's all it's it's housed the main part of the system. This region is all it amends the state database. So like the local database doesn't keep the state records. It just keeps the local records which allows you to search the local faster. But then it we'll send our queries into the state database and we'll send our queries into the national database. But your turnaround time on quering where the panhandle local regional database might have 100,000 fingerprints, the state database probably has [Music] 50 million and the national database over all that time probably has a billion, you know, and so just the it

take, you know, to query all those just takes a lot of time. So a local hit sometimes a local hit can come back within 24 hours. I mean you can query that database pretty quick and most of the time I would say I would say most of the time that especially property crimes is is a local person but it goes it does look at like if there's crimes I mean you could catch a federal crime criminal by this thing by this. Oh okay. A lot of times what the delayed hits are some other state's arrested somebody and so like he used to live here and now he lives someplace else. He's left the state, he or she's left the state and now they get arrested for some offense in some other state for the first time because here they had never been arrested. So their fingerprints weren't in our database or in the state database. But now they've been arrested and now you get a delayed hit. Once you're arrested, you just you just get response back locally and then you get state and then you get the other. I see. But it is it is in my anyone else have then I'll entertain a motion. I move to approve the interlocking agreement for SPEX forensic network participation and authorize city manager to execute the agreement on behalf of the city of Borger. Second and all in favor and it passes. And item 14, consider and take appropriate action to adjurnn. I make a motion we adjourn. Second.