Board of Supervisors - Regular Meeting

All right. Get a motion to approve today's agenda. I'll make the motion to approve today's agenda. I'll second that. Go for a vote. Tippet I minutes. I read them. Look him over. I didn't see anything that needed anything. It's hard to summarize. Yeah, it was good. He did good. I'll second call for a vote on the minutes. I him and I both I rescue plan. I looked at that.

Yep. So every year I have to file that. It's weird because they build from April 1st through March 31st. That's just their yearly report. So what we spent this year I filled out what's left we already know is only about left of that cost. So, we'll have to file it again next year cuz they only go up to 50% done. Okay. At least we reported that it was allocated. We shouldn't have to give any back. So, I just need you guys to acknowledge of the filing. We need to make a motion. Yep.

I'll make the motion to approve the filing of the American Rescue Plan annual report. cover and I need that initial to you. Um yeah, cuz then I'll stand that that's what the auditors will look at.

There's that. Hello. Thank you. Something very quick. Uh, how about Mark? Let's do your vacation carryover. Both mind be quick if you want. Okay. Yeah. Vacation carryover anniversary is last week, April 8th. Asking for approval for 32 hours. carry over to use by when um and did you okay work it worked for me?

I would approve the vacation or I would make a motion to approve the vacation carryover. I will say more. Okay. Call for vote on the vacation. I team and I both. Thank you. The other thing, um, last January, we had a driver resign and they didn't want to replace him in the middle of winter driving conditions. So, I'm also asking for permission to um hire a part-time driver in transportation replacing somebody. Yeah. I'll make a motion to to uh allow you to move forward with the I'll second the motion. All

for a vote. Second. Okay. Thank you. Have a good day. Thank you.

Yeah. Um so this is Martha Bay over here. Um, so this is the four supervisors as well as the county owner, Bruce, Tracy, Ron, and A. Yes. Yeah. Um, so we'd like to set um a hearing for a land exchange. Um, and that is for Dylan Felton. And we have that for May 5th. going to do it.

May 5th. Yeah. May 5th. What time? 9:15. 9:15. I'll make a motion to set a land use uh hearing for Dylan Felton on May the 5th, 9:15 a.m. I'll second that motion. Call for a vote.

Just I welcome to Benton County. We can touch on some of the report. Yeah, recorded report. I see I reviewed that one.

The sheriff was a long one to try to do that. I would make a motion to approve the recorders quarterly report. One second.

Call for a vote. Tippet. I I share report that That was a long one.

That way. Good idea.

I didn't have any. I didn't see any concerns. Okay. I'd make a motion to approve the sheriff's quarterly report. I will second. Call for a vote. Tippet I

WS I Linda, just have a copy of the resolution. It's I've been working with the assessor's office. We're trying to get some of these little pieces of land. The old c some of these old cabin sites along the river uh removed the tax roll because a lot of them the property a lot of the properties don't have anything on them anymore. The structures have been tore down, fallen down, and a lot of the some of the owners are deceased. So, this property um nobody's paid taxes on it since 2006 and the assessor's office marked it zero value as of 2016. and we've been sending delinquent notices and they keep coming back that we cannot find the owner. So the assessor's office has um inactivated the parcel and so now what that does is the land itself is taxed to the actual owner of the land. though since there's nobody for this and so we are just trying to get these off of our tax roll um since they haven't paid taxes you know in quite a while it just keeps accumulating interest so the total is $3,270

comes off there but then comes back under basically yeah that section of land will go back to the owner itself and it'll be tax on that as empty until they sell or you know sell it as another BL and Maybe somebody build a new cabin on it. But the land's been taxed during this, hasn't it? Yes, it has. We've had Yeah, it's just that Yeah, we're not losing out on that. This is just a structure, actually. Okay. So, I would make a motion to uh approve resolution 26-23. Um, here's the parcel. Yeah, parcel number. Uh,

I got a question about that. When I put that parcel number and nothing comes up, a lot of times they don't. It's because it's had zero value for so long. So it's on beacon. Okay. And then they inactivated it last week. So that could have updated beacon. Okay. That was my question. So it won't go back to your browser. It won't pull it up at all. It'll pull up in mine, but like we can see it, but beacon, right? Yeah. I think that's what I think that's what happens. I don't work with beacon so it's usually when we make a change in our system. So this yeah that answers my question. Okay the number partial number 360540.

Thank you. I will second that. Okay call for a vote.

Tippet I. Then I'm going to give you an update on the new DOT system that's going to go into place. Uh they their timeline is driver's license is going to start using the new system in January at 27. So they're starting training on that. So the girls have to start training in June to work with the old system with the new system and they'll still be working with the old system until it converts over. So hopefully it goes as smoothly as the their scheduling system went because that actually has gone really good. That has helped streamline everything. It's hard to explain, but it's made everything be more efficient using their system. All the counties that are using it like it because now people get text messages a reminder for their appointment while they see, oh, I can't make it. They're canceling it. That frees up. We know those that time slot's free and a lot of times we've been able to get people in that day and we've even, you know, they're at the counter sometimes be like, "Hey, can you give us 15 minutes while we finish the next one coming in?" And then

you get new computers with this instrument. Yes. Eventually. Okay. They It's DOT the DOT computers for driver's license. Yes. And they cover that. We don't have to buy those. Right. Right. But I remember a few years back they didn't like want to give you as many you needed. Right. We're good there because we don't have that plane anymore. Okay. Got it. So we did we did that computer up here and our right now we're at 38% out of county um issuance right now. Really? Keeps going up. It's up 10% a year. Really? So I think I tracked that. So

that's good. Yep. But um motor vehicle won't go into place on the new system until 18 months after that. So roughly August of 28, September 20, somewhere in there. They haven't we won't do training on that for another year probably. Yeah. Hopefully. I think they're rushing it because I remember when arts went into place and we we trained on it for a year and a half before they even tried anything. And this they're trying to do within six months. So they let you guys go and play around in the module and all. Yeah, that's what it is. They're doing training days all over. And that's what they're doing with the state voter registration too. Kind of they were ready to kick off.

Hands-on training. They're not ready because we did the hands-on and then you find little things that they got to work on. Anyway, cool. All righty. Thanks. Thank you. We have training tomorrow. Yeah. Is there any reason why we cannot finish up the Shervin? Oh, no. Dererick's not coming. So, this is just two of us were here at Yep. And the money has been paid.

Okay. So, it's already been deposited into the land acquisition. Yeah, this is basically just formalizing what happened last week. Yep. Yep.

There's that one. Yes, I did too.

Oh, I definitely have no attorney. But reading the last therefore be resolved. You guys read that? Yeah, he's got the show. Yeah. Um I can take that. Can you just tweaked it from the last one? Yep. Describe property. I'll put known just dropped that out. Yeah. Known as the animal shelter. Just Yep. I can reprint that now. Okay. You didn't print this. Correct. No. There. Yep.

Okay. I'd make a motion to accept resolution 26-24. um approving the sale of the uh wildlife area. I'll second that motion. Okay, offer a vote. I You need to turn this on. Yes.

Should I just noticed on the agenda I had 2625. So yeah, it is 2625. Oops. No, I I think Veteran Affairs will be on that show.

Okay.

Gotcha. Oops. Thank you. Thank you. Yep. Good for me.

Okay. Reports. I had no meetings last week. You had Yeah. Uh mine all stack up the same week at the end of the month. I had uh just two things. One, Troy is going to be here tomorrow from Murphy for his inspection. Inspection. I don't imagine certainly with the secondary road. I don't know that he did send an email to everybody. city at least aware of it. Okay. Um the only other thing I had is uh uh the uh preservation.

Um they have the question as they have a um seminar or whatever this summer and they have budgeted for it and everything. But their question is is that none of them have a credit card that has a balance high enough that they can pay for the rooms on their credit cards. And they wondered if I said no because they're not counting place. They're not counting. Okay. So I I didn't they asked that question. I don't sometimes if they contact the hotel they can get in touch with me and they can do you know they'll do a direct payment.

Okay. We'll give them our ID number, tax ID, and they get tax exempt, but they have to communicate that with the hotel prior to forms ahead of time. Well, I think they have plenty of time, so that's that's why. Okay. I'll advise them, but that's that's the way they need to go. We've done that in the past. So,

Okay. All right. Very good. Thank you. That's all that I have. I've got meetings coming up. That's all I had for last week. at conservation last night. Uh they got 17 people signed up to do the roadside vegetation, flowers and all that stuff, which is comes to be about 7 acres. And then next Friday, they'll be planting 350 trees at the Roundhouse in Petkins. And they're going to have a lot of school kids come and help plant. So, how big are the trees? Is there root or I did not ask that last night. Where's all the flowers planting at? Yeah,

just all the different places. They just said 17 people. Did not say any names or anything. So, they got more than enough people signed up for it. More than more than they could handle. That's right.

Well, they shut it off for the year. And that's about it. Got a lot of phone calls about the roads yesterday. Sure turned sloppy that all day drizzle rain that we had Sunday. Road went soft. Yeah. See, I putting down a bunch of gravel right now 110 in that area. I guess that's about it for the public. I got a few things I need to tell you guys later on the meeting about it. Uh public comments.

I got a couple questions. That sheriff's quarterly report, is that available to the public? You want to have mine? Yeah, you got a copy. Okay. Is it something you can get online? No, you can't. I can forward it to you. What I forwarded with him. anything that's brought up in here as public. Yeah, just forward that to me if you would. And then uh the other question I had uh you just mentioned secondary roads. Somebody called me and said there's supposed to be a public meeting for people to air their concerns about gravel roads. Heard anything? No. I I I really think maybe they seen the thing, was it two weeks ago or whatever about fiveyear plan?

The fiveyear plan. I'm thinking maybe that's what they got confused. Yeah. No. Okay. Doesn't he come back though and get the final approval? Once he hears from the DOT that they've approved ours, they'll come back to us. We We approved the plan and now he's got to send that on to De Moines and then when De Moines okay it we okay it again. Yeah. The call I got they said specifically it was to air their concerns about gravel roads. And I hadn't heard nothing. So I'll let them know. Not to my knowledge. Okay. Uh, the other question I got as far as budget, how much did the budget go up this year over last year? Do you know? Budgetwise? Yeah. Went down. Oh, it went down.

Yeah. Okay. Then the other question I got, is there a spreadsheet that shows each department what their budget is for each year up and down? Yeah. Is that available online or I can run them for you. So like this is the state one. Okay. That's usually the one that we're forced to publish. And that combines all the different departments by service area, which general public wouldn't know who's in what service area, but I can run you, we call it our budget worksheets, which I have a copy of one here if you want to look at it. Okay. Um, it's like this. It goes by fund department. Yeah, I think and it tells you every line item and it actually has a three-ear history. It goes back to 20 24. I think you give me one of them a couple years ago.

So, you're familiar with that one? I can email you that. Okay. Managers are you what revenue is? Yeah, it' be nice to see the income and everything because I'll just make me a note what all I need to. All right. Uh that's all I got. Okay. Nothing. Nothing. As for the gravel roads, it's just a I'm not here to complain about it. It's just this time of year and we've got to get rain to settle them. And yeah, there are spots that are weak on gravel, but there's a budget issue and stuff. So, y got to clean my book every day. So, I can see out the door. It's just that time of year. It is. And

y we got by very, very, very well without the frost portals that we use this year and stuff. So, that's a huge savings that, you know, I hate to say it. I told everybody yesterday, I had seven phone calls yesterday, five from one area. But I says, I hate to say it, but I said, what we need is a 1 in hard pounding rain. And these roads straighten right out again. It firmed up a bunch after Sunday's rain, too. They're better today, but I mean, if we get a drizzle rain, they'll come right back again upon us. Absolutely. You know, but it's part of living in the country. Yep. That's right.

Unfortunately, I was going to say up in northern Benton County, I was on those gravel roads yesterday, and as far as springtime goes, it's probably one of our better springs up there. It is. And some of the phone calls I got uh in the Barstown area, they're the Highline workers and the mud that they drug out. economy. Mhm. I get it. You can't stop progress. Can't stop them. Rain, snow, rain. They're going to have to put these new poles in. But at least at night, they do scrape the roads off. Well, they were putting new poles up by us, too, and I never noticed that

these are going through the center of the sections. They're big. They'll be north of you probably in about five or six days. Where are they doing that at? Where they what? Where they doing that? I haven't seen them. Mile and a half south of Highway 30. They are the poles. The bases are laying uh they're up to the Watkins corner right now, mile and a half south of the Watkins Road on the west side of the road. The bases are laying there and these are all cemented in. Okay. where they dig a big hole. Yeah. Put that wire cage in and then they It's like 120 yards of concret.

So, is this a new power line or a replacement or upgrade or both? It's a replacement. They took the old wooden twin poles wooden poles out. Now, they're putting this one. Okay. Bigger, taller pole in. You can actually see it south of uh where it comes across by the Keystone Corner. Okay. That's where it comes between the Keystone Corner and old Highway 21, the old Belplane Road down there. It's coming south, you know, already. They got lines up. They're done really. And they're just working east now. Okay.

There's flat beds coming in all the time with great big huge blanks that they're g off in the field. I assume that's for the equipment to sit on. So, what would you say? Uh, I don't understand. They're again not my deal, but different farmers are making them put the planks down and drive the machinery out there on their farm. And on the next farm, they're following through the mud. I followed them with the bus the other day. He pulled into the driveway and then I saw a big pile of those things sitting there. I know like north of Blush down there, there was a close to half mile of bridge planes really laying down. Wow. They're they're called mats. I mean, and it's just to reduce the compaction across the field.

I get why they're doing it, but I don't understand why some people get it and the next guy and it's an all weather deal that they can do on a rain day that they have that working. So, all right. 9:30 our timed item here. Y hearing for budgeting amendment. Yep.

So we sent I sent you guys the actual publication. So the first one $83,000 revenues coming in for conservation for a grant. So I showed that as a revenue coming in for intergovernmental and then the 88,300 going back out and that's out of the county environment education service area for conservation. The 144,000 for physical health and social services is for the juvenile detention which as of today our outstanding is 168 24789 133 of that 133,000 of that is medical. So between this amendment and what we had left over we should be able to be current again hopefully with some some spare.

I was going to say we're going to be current but Hopefully some to start because when we did this amendment, we were told the one we were weren't worried about. So, right. But still there. Yeah. They aren't as costly as that other one. So, and will we have enough in there to go to June 30th? Hopefully. If not, we'll be moving inventory around in that service area, making it work. Okay. And then the other one I put in the 65,000 into admin which um we talked about increased you know giving some this year to our insurance surplus. Mhm. So I talked with Judy once we do the amendment she'll give me an invoice with the amount.

Okay. And we'll give them the pay on this year until next year. Okay. Good. So those are what's on this amendment. All right. You want to explain that to the folks here versus the insurance piece?

The uh uh the Heartland Insurance Group, which is a uh a group of 10 counties together that we all have our insurance under one group and each county has a trustee on the Heartland Insurance Board. I happen to be that county representative on that. Um the Harlem board uh voted for uh a minimum of uh 200 was it 250,000 a reserve. Each county has to have a reserve of $250,000. And this goes to settle lawsuits um workman's comp or whatever. Instead of getting into the actual insurance of it, you use a reserve to pay for these to hold premiums down. That's what it is. We are currently sitting at 67,000 in our reserve. We've got three years to get it up to the 250,000 and once all counties are up to the 250,000 mark, it's going to be raised to 400,000. So, we've got to start working on this to get us back to that point. Um, that doesn't mean that if there's a situation where we we need we have 67,000, we need 150,000 that we'd be in trouble. We would then use other counties reserves. That's why they have the the big thing, but they want each county to have a minimum of that amount in it. So that's

So it goes into pool and anybody can any county can use it. Exactly. So now is there an insurance company behind this yet to do? Homes Murphy. So if it's over that what when do you start filing claims rather than use the reserve or do you? Uh typically what they haven't done is the reserves have been able to handle it all. Okay. Which is in the long run better for everybody. So it keeps your rates down basically. Okay. Yeah. Because once the rates been up they don't go down. Seems like all the counties take their turn. There's something going wrong with one or not. Somebody's somebody's always in the barrel right now. How many counties are in this? 10. So you're going to have $4 million in that, right? Okay.

Eventually. Okay. And to be honest with you, there are only a few counties that aren't already at that or above. There's some like Avenus counties. They're like 600,000 in that reserve. So, are these counties similar population density as us or No, not necessarily. Okay. Ta's in, we're in. Aanus is in uh Harden. Harden. Um, is Grundy still? No. No. I'm trying to think of Van Beern. that you're in, right? Um but there's three Brucees on this panel slowly after um we all said boom boom and boom. Um I can't remember what

So what do the other surrounding counties do though that that they're not in this? Do they some of them use IPA? So there's like different pools too that they can use. Oh, there is. Okay. Kind of like our our health insurance. We're with like 26 counties with through Isac. So Isac combines us all and tries to get us better group rates. I see. Okay. But there are other companies that kind of do the same. Okay. I think can I get a motion to we have this as a resolution? Yeah. Yeah. Motion to close the public hearing.

Second that. Okay. Al verbo public hearing live. We're done. All right. Now, can I get a motion to approve the resolution 2625? I would make a motion to approve resolution 2625, which is budget amendment. I'll second. Okay. Call for a vote. Chippet I WS I

I'll go in and adopt it online and then you'll have to sign that other Okay, that's pretty well everything on the agenda. We agreed that Thursday at 9:00 a.m. works for everybody.

Yes, I'll make it work. But if there's anything else that comes up, I can't wait. I put it on there, too. Actually, yeah, that's for me. It's going to be three trips up here. I know. That's I wonder if you could call that gentleman and push up our phone call or make the meeting later, but then Bruce has to be gone by. As long as I'm not here. I mean, on Thursdays, I don't have to be on the bus at 2:30. So, you hear you make new threads. Well, there again, it depends on

rain. There, like I said, I don't know race schedule, you know, to me if he could set it at 10:30 and I don't care if I that I don't have to make three trips up here. Uh on Thursday we got race once they have a meeting. Uh you got the phone call for the room and then you got the assessor meeting at 6:00 that night. I'll send him a text. We'll see the answers. Okay.

I can make I can make anything from 9:00 a.m. to the meeting. Maybe a half hour maybe. Well, he said that one might take a little bit to explain. Yeah. energy. No. So, I had from from anywhere from 9 to 12:30 just to start the meeting. You guys got the draft of the policies correct? No. I thought he sent them yesterday afternoon. Maybe he's waiting for Alicia's input first and then we'll see. He was supposed to Yes. the email. I'll make sure you have them before.

Okay. I don't have any. And usually we adopt new policy with the resolutions, but the other one is just revising the old policy. Correct. He was going to send it out, but he wanted to do some research on a couple issues. But I can let you know. We'll see the email or Well, I'm hoping as long as it gets Neapolitan is supposed to be looking because um we were in Bing County yesterday. Oh, really?

But it posted and I had on the bulletin board, but it just didn't go to notify this individual. So Okay. You didn't get it either, did you? the today's agenda. It didn't go out with the email, but it was posted on time. No, I didn't. And then the budget that I published on the website, 200 News was not showing that. So, yeah. And that's not Ben's website. So, I had to contact the people that do our website. I got it now. The one I sent you yesterday afternoon.

Yeah, there it is. Cool. I didn't even notice it till later on. Somebody said, "Why didn't you get the email?" And I was like freaking out and I went out and it was out there on the website. So, I was like, "As long as it's posted in the bulletin board, we're good, too." Okay. Because this this is just an addition for us to put it on the website. Good. Volunteer.

Flowers. already. Good thing you said that. I got paid bucks. Yeah. Oh, yeah. Good thing you said that. They've already come and got the money, but whatever we get extra, we'll just save it towards next year's pre-order for the pots. They have enough already. So, it's up to you guys. Or you can pay for next year. I said I'd give you 20 bucks flowers. Are they going to be Round Up ready? They're going to be a lot better.

You always need volunteers to come help clean up the flower bed cous or mulch. That's kind of like planting trees, too, right? Yeah. I heard that last night. Yep. See, I can still use my bad back for an excuse. Right. Okay. For one thing, I did tell you, but I didn't tell the rest of you. So, you know, I had Curtie Kirkman come and move all those files. Mhm.

So, in addition to the old McDonald building, the old school building, and then what was in the basement of the courthouse that same week, ironically, the old title company for the the ones that were above the Benton County title that we thought were moved all after the fire, they still had quite a few. So, he did all those in addition. So his folk come in a little higher. So I think it's going to be like 4,000. But it was a lot of work cuz they were like boxes on pallets. So now they're all up to the old FS building. We have two separate rooms. One is courthouse and one is clerk stuff and they're locked. So but they'll be easier like for clerk's office to go in and it'll be somewhat organized for her to look for them if they need them. And then we'll have to pay the storage to be out there. We were paying like three different places $50 a month. Now we're going to pay one facility.

How long does the clerks have to keep that indefinitely? If you uh see my basement, well, we can do like so election stuff, you know, like after an election, I have to, you know, it's like 20 months, like 22 that we raise. So like all the unvoted ballots, all the stuff that comes with an election, we can't shred it for so long. So it takes up space. Yeah. So

and but then there's other records we have to keep in there. Like we have the old payroll files that are locked up in our basement. We have I have old inmate books, um ledgers from when the county started. I mean, there's so much history right there. Your supervisor records you know, those are what got scanned. If I had to have a extra couple hundred thousand, we could have all those other things scanned and it'd be so much easier to look through. But yeah,

even if it's scanned though, we have to maintain the the books across the hall here. They approached me here early this morning. They're interested in some of the desk. I still want that big one. two maintenance guys to move. Yep. Because I think that'll work perfect in our back office when we're stuffing out balance cuz it's the right height and we'll make it we'll make it work. But if they want that other stuff, put a put a postit on it after the meeting today that I already kind of told Justin. Okay.

He loves doing that for me. He's listening, right, Justin? Okay. All right. Motion to adjurnn. Second. I came and I We're done. Y you want a copy of