Planning Commission - Special Meeting

i guess they were on the porch i got them i brought a bunch a while back all right we'll go ahead and call our special budget meeting to order all council members are present as is mrs harley i guess we'll uh you kind of walk us through this all right

FIRST OF ALL, WE'LL START WITH THE PUBLIC HEARING WILL BE SEPTEMBER 28TH AT 6 O'CLOCK. JIM HICKENS WILL BE HERE AT THAT MEETING. AND THEN OUR ADOPTION MEETING WILL BE OCTOBER 12TH AT 6 O'CLOCK. SO I HAD, PARDON ME?

YES, OCTOBER 12TH AT 6 O'CLOCK.

my budget meeting with the DLGF rep. And before I had the meeting, I was just going over numbers and just trying to look at what we have spent, have it spent. So if you guys go to your, you should have in your packet the budget form one. which is this was, and we have a new budget. It's called Budget 2.0. It's a whole new thing this year in Gateway. Everything is different from last time. So these are the numbers that I plugged in, so you can look at that, or you can also look at, I give you a stack of Excel sheet that shows what was appropriated in 2026, what was spent what is um would be spent through the end of the year and then a budget of 2027 and then also in those spreadsheets I did put a uh I went back to 2020 2023 what was what we had appropriated in those funds you can take a look at all of that and then so i guess what we need to start doing is as um we'll start with general fund and just kind of walk down each of those funds and see what you guys would like to change i do have i did picture the salary ordinance that's in there now and actually we need to amend this at the next meeting because

it needs to be amended for john's pay well and what uh what's the lady we we contracted with for the handbook oh policy she said that you create a position for the person rather than having multiple hats outlined and then assigning all of those to somebody so it's kind of unique to the person so we need to make it reflect that yeah

yes we did not we did not reflect the 70,000 when we when we hired them and he's been making that but we did not amend the salary ordinance to say the 35,000 out of water and 35,000 out of sewer so that would need to be we can do that our next meeting And then I did do, I just did a thing of raises, kind of like I did last year, 2%, 3%, 4%, whatever you guys, and that should be in there too.

So this budget form one is just the preliminary entries you've made?

Yes.

And that's reflected here in 2026? Yes. Is this what we're going to work off of?

Yes, whichever, yeah.

i guess we'll start at the top with the council okay you all know how i feel about that i don't think anybody here is doing it to make money and i don't think we should be either but i won't be here so it's hard for uh me to speak for y'all but i've always been in favor of no increase there i agree agree likewise i agree we've got the same flat 3500 So 5834. Okay, let me up here. What treasure is the 3% right?

Is that the 3% all across the board? I put 3% all across the board. I don't have a problem with 3% for the treasure. I think that's cost of living.

And it really is a cost of living. I abstain from commenting on the treasures.

I would agree on at least on the 3%. Okay.

I THINK BUILDING COMMISSIONER DOESN'T.

AND LET ME SAY SOMETHING ABOUT BUILDING COMMISSIONER REAL QUICK. BUILDING COMMISSIONER ACTUALLY IS GOING TO BE ITS OWN FUND THIS NEXT YEAR. THEY'RE TAKING IT OUT OF THE GENERAL FUND AND THEY'RE CREATING A NEW FUND. I HAVE TO DO A WHOLE NEW FUND NUMBER FOR THE BUILDING COMMISSIONER BECAUSE THESE BIGGER CITIES ARE GETTING LOTS OF MONEY FOR BUILDING PERMITS AND THEY'RE USING THOSE FUNDS NOT FOR WHAT THEY SHOULD BE. SO THEY'RE REALLY WANTING TO TRACK THAT. SO THIS NEXT YEAR, EVEN THOUGH IT'S IN, EVEN THOUGH IT'S RIGHT HERE IN THE GENERAL, IT WILL HAVE ITS OWN FUND NUMBER. IT WILL HAVE ITS OWN FUND. so what is the the state's theory behind that it's the idea that the permits only fund the building department yeah that yeah because they're yes because they're they're they're taking those permit fees and other things besides the building yeah but if you're not able to do that what are you what do you do

because let's like when we had the subdivision build out that was a bunch of permits we made a lot of permit money that year if that all went back to right so if that had let's say because you couldn't spend it anywhere else theoretically that all went to the building commissioner what do you do the next year when you've got like 10. like there's no consistency there it has to it has to be allowed to be a revenue generator

they saying you can't spend it on anything else or they just want to track it back they want to try okay they want to try okay so i mean okay so like okay so building commissioner the revenue that we brought in for 2025 was four thousand eight hundred ninety six dollars and forty seven cents so far for twenty six we've brought in three thousand five hundred and twelve dollars okay so so the rest of his of what is made up from the general fund.

Are you still able to do that? We would still be able to do that. irrespective of the revenue coming in and maybe it's time to look at permit fees because I doubt they've been adjusted in a very very long time but I have spoken with Rick and he has expressed that the amount of time that it takes to deal with some of these issues he doesn't feel is necessarily THE COMPENSATION ISN'T ALWAYS WORTH IT WHEN HE CAN GO TAKE OTHER WORK AND DO QUITE A BIT BETTER FOR THE TIME THAT HE SPENDS. SO I DON'T THINK HE'S GOING TO STOP TOMORROW OR ANYTHING LIKE THAT. BUT ONE OF THE THINGS HE HAD ASKED ME ABOUT AND I ASKED OUR ATTORNEYS ABOUT AND FINALLY GOT AN ANSWER ON WAS, IS THERE A WAY TO DO A PERCENTAGE OF THE FEE ITSELF? BUT EVIDENTLY THAT WOULD PROBABLY PUT HIM BEHIND ANYWAY. because we were paying him $8,800 and we only brought in five. But in any case, I think it's worth contemplating a bigger increase for the building commissioner than for other positions because it is a lot of work and they kind of have to be available. To be fair to the contractor or the homeowner, they have to make themselves available at inconvenient times as well, so.

Rick is very good about when people call and come in. I was just texting, I said please call such and such. He is very good about getting back with people. He doesn't leave them hanging or anything.

Yeah, I really think that a more substantial increase is for him.

So the money you said we brought in from permits, year this year does that go into the general fund okay so of the 8864 that we budgeted for him we've made about half so we're really not spending $8,000 what's your thoughts Maria on percentage

I think we'd find a reasonable dollar amount. I mean, if you use that $88,000 right now, I mean, it's $12,000 reasonable. It would be $1,000 a month, and it's always available to deal with those issues. And then maybe the council reviews our permit schedule soon and make some adjustments there that would help offset that potentially. Agreed.

What kind of permits do you have?

Well, I'll tell you why a fence permit any type of fence permit is $10 I'm sorry, but when Billy lived in Cicero So For some reason it's in my head and maybe it got changed I thought it was like $10 plus X amount of foot.

No, no, it's not I paid $10 for my fence Yeah So something like that, I mean, the time that it takes, that's a phone call. That's the phone call that he's going to make is that $10. And then he goes out there and meets with them or looks at the paperwork or, you know, it's not even covered.

Yeah, a renewal permit today was like $250. But most of them are, you know, mini barns.

Yeah, I would say a base pay of $12,000 would be fair. And then we review... review our fee schedule.

If we can bump those up enough to make at least half of that.

We can pull from our surrounding communities and see, and obviously we don't have to have parity necessarily, but I guarantee you we are way off of everybody.

I know the salary is. When was the last time the fee schedule was reviewed?

Not in the last three years.

I think it's a lot longer now.

The only adjustment I remember in the fee schedule was a few years ago, Andy brought a suggestion to actually make a small non-permanent mini barn not have a fee. This is a nice thing for the residents, and we all agreed to it at the time. And I think that's fair. It was below 144 square feet, so below a 12 by 12. um and because all he's doing is going out and verifying that he thinks it's on their property where we're meeting the setbacks and that it's not too many structures on the property so it was like not a big time commitment for the for you know the permit that we were requesting people get but that's the only adjustment I can think of okay so there's been no review of the fee structure that I know of since I've been here I mean that's almost eight years so yeah it's something we definitely need to do but okay so we've skipped over everybody else Is the consensus kind of a 3%? Does that sound fair? I just reviewed.

Not for everybody. I want to talk about that. Okay. I agree for him.

Real quick, I'm sorry. For RIP, we are doing $12,000.

Yeah, that's what I was trying to say. Yes, I would agree.

I'm just trying to keep track on here. Yes. Sorry about that.

Yeah, I would set it at $12,000. Okay. I agree.

All right. Well, let's go back up. so clerk treasurer that reflects the three percent thank you guys for that i appreciate it the deputy clerk obviously we it's how's it written it's written as an hourly not to exceed a certain amount yeah and he makes 18.57 but the salary ordinance reflects or that it reflects a number higher than that right hourly so out of that you can

adjusted up without us doing anything here right she she didn't uh because she didn't break this 12 000. no no and and kind of just keep that in there in case you know um we've always just kind of kept 12 000 in there so you don't use it you don't sure it's there how close have you gotten to that well and see with annie it's kind of hard to tell because she don't have regular hours so like yeah so like so far we spent 45 47 96 I just plugged in expenditures to the end of the year 5,000 so and that's from festival or does this include not not completely out because she does water sewer so she gets paid water sewer

general and festival but the total amount is below yes well and even if you were to increase her hourly it would still probably fall below that you think yes okay so we don't need to adjust that number necessarily we're good okay do we need to give her an increase at three percent as well because that's not on here anymore no that would yeah that would be separate this is just the total amount in the general fund that's allotted towards uh certain things so we'll do three percent for annie wait i mean you can some kind of increases in order for sure I just wanted to make sure the number here was sufficient to cover whatever it would be, whether it was 1, 3, 5, whatever, you know.

So if we do 3% for Annie, it's going to be 19, 13 is what she'll rank in that.

19, 13. Mm-hmm.

thirty eight thousand dollars a year if you work full-time she doesn't she doesn't work full-time how many hours uh she usually works about six maybe six a week um 12 yeah she don't like a lot of hours and festival we use more hours stuff usually about three maybe three two to three hours a day if it's not festival festival then it's still going to keep her underneath 12. at the

All right. So we don't need to adjust that. So the extra help is that.

OK, so this one is Matt gets paid out of this. And Matt is he's he's kind of he is I'm not sure if he's drawing Social Security now. He doesn't want to make over. I think he's allowed to make over right at $24,000. $24,000. $24,000, yeah. So he doesn't, like he had me figure out his hours and stuff. So he's just doing three days a week is what he's doing right now.

How much does he make an hour?

Matt makes $20.80 an hour. But he gets paid out of water and sewer as well.

Right, but that would put him, if he works three days a week at $20.80 an hour, that's $25 an hour. So we might have to cut back a little to not go over.

To not go over, right, yes.

Or do we budget an actual extra help in the event that he leaves? Yes. and we have monies in place to replace him at five days a week versus three days a week do you need a third person full-time currently yes i think he's pretty satisfied i know if he i'm just saying if he We wouldn't have to use it, but it would be there in the event.

We did just in case need it so Is there a spot that says where the extra help? Yeah, it's it is

Not really. Yeah, not really. It says not to exceed dollar.

Not to exceed amount.

Well, leave it the way it is.

I mean, that's... Well, no, I'm just trying to get a handle on it. We take some out of water, we take some out of sewer, we take some out of other places. What's the total aggregate that we are paying?

Yeah, it depends on, like, how many hours they work.

I mean, as far as... Well, Susan, is your town... Are you doing him town labor? No. So that's 13% from the general fund, 44% from water, from MBH, 35% from sewer.

I'm doing him from the general labor. He doesn't, Matt does not.

So how do you decide what the split is?

Just from what the others were like 33, 33, and 33. Okay.

So we need to make this reflect that as well.

Because he does not get paid from MBH. He just gets paid water, sewer, and general fund.

So would the total be more than $30,000? If we... We're just paying him by the hour.

Right. Yeah.

Well, I think we need to bump that up to a number.

Like not to exceed or something?

Well, I mean, if it's... We've got to put it in extra help, but then... LET'S SAY WE USED ALL THE EXTRA HELP MONEY OUT OF THE GENERAL FUND. COULD WE PAY FOR THAT IN WATER? PAY MORE OUT OF WATER? WHAT I'M SAYING IS, DOES THIS NUMBER NEED TO BE BIGGER AS WELL, OR COULD WE JUST SUPPLEMENT WITH WATER?

A THIRD? IF WE TAKE THIS 2317 AND MULTIPLY IT OUT BY A 40-HOUR WEEK, 52 weeks, and then divide it by three, that's $16,064.53.

Yeah, I'm not thinking that high. But that would be... That would be a third of what he would get full-time. Right. I was thinking 10. But if we don't need to raise it to that, and we can just take money out of the water or wherever.

Divide it by five times three. $9,638 would be three days a week. 24 hours a week. At that maximal rate of 2317. Which she's not at.

So your 10 grand number is pretty close. That's what I'm saying for general fund.

I would say make that 10 grand number just in case. If we don't spend it, it doesn't hurt, right? We could use it somewhere else if we had to. Oh, yeah. I would rather do that just in case in 2027 he decides he doesn't want to do this anymore and we get in a pickle of looped leaves, too, or something. We should have a little cushion in there.

Okay, so extra half of it doing 10 pounds, right?

Yeah. That's my thought. I mean, I don't know what anybody else thinks.

That seems reasonable to me based on what we've just been talking about. If you really are paying them a third, a third, a third, that's what we should count on is the max based on the dollar amount that's already been set. Obviously, we could change that, but we had a not to exceed dollar amount of $23.17. already established. So, okay. I agree with 10,000.

Fred, do you have any thoughts? No, that's fine.

So, since the salary ordinance is supposed to reflect total compensation for the person, do we need to write a job description and combine code enforcement with street department slash utilities later make it one number rather than spread it all out yeah that's what I'm wondering because it gets a little at which her advice was to make it right as write a description basically for the what we require of the person

I mean, monetarily, it really doesn't matter. 3% of the sum is 3% of the total. So that is a good statement. It's just...

A job description for Luke that would and then under the budget lines break down better

Out of general is going to be this much because he does code enforcement and helps with stuff or whatever. And then the mbh portion is covering most of his street commissioner. And then since he helps with utilities. X amount water and sewer, I mean, I don't know. What those percentages should be, but we know the total that he's getting paid now, right? Which I don't know. That's what's it's total now. 65 or something like that?

He's right at 60. John's at 70.

Am I wrong or did we not give him a substantial raise?

He was in the 40s, I think.

We gave him a substantial raise last fall.

Yeah, plus code enforcement, which he already had. Yeah. So he was 53, 54, somewhere in there.

So in the last fall, we did jump him off schedule of everybody else.

Right, we gave him about $6,000.

That would be one that I would say maybe would make 2%. across the board on all three of these. Not because I don't like Luke, because I do like Luke.

But those were added responsibilities. Mm-hmm. Tim, I mean, you don't penalize someone for taking on more responsibility. No. And taking a bigger job. You know, there's a difference between a town laborer versus now you're in charge. You're in charge of a department. You don't penalize them for that, for promotion.

Okay, I agree.

In fairness to what Tim's saying, we did say at the time that we would revisit his position and consequently his pay. I'm not anti-raise for anybody. I'm really not. I am... I DO THINK THAT THERE'S NOT ROADS, STREETS, SIDEWALKS, TOWN TREES. IT'S NOT THE MAJORITY OF THE TOWN'S CONCERNS DAY TO DAY. AND I DO SEE SOME HOLES THERE. SO IRRESPECTIVE OF A POTENTIAL RAISE, I DO THINK there's room for some kind of improvement. I mean, I think everybody has room for improvement. But I don't think a single tree in town has been trimmed this year. And there's some low ones that bushwhack vehicles all over this town. And we got festival coming up. And so that should be something that's going to be a hurry up and get it done deal now at this point because it hasn't been addressed over the time. I don't know. Here's what our numbers are. Total compensation, if he's right at 60, times 1.02. A 2% would be $61.20, and a 3% would be $61.80. 3%.

I don't mean this in a wrong way, but Luke's picked up a lot from, I don't mean this wrong, just from what I've seen from John. So there's, you know, so he's just, he's been, He's been just kind of doing a lot that he didn't and shouldn't be doing. I mean, if John should be doing it. I don't mean that in the wrong way. I have seen that. John's not doing rounds every weekend. He's doing them.

Well, Luke volunteered to do that.

I'm sure John would do it.

John didn't expect to have help with the rounds. Luke offered it.

Maybe that's something that you guys need to clarify. Yeah, we do.

And that's part of this job description deal too that we need to do is people need to be very clear on what they're supposed to do and who has responsibility of what.

Well, I have seen Luke do a lot more sewer stuff than maybe he should do because he knows how to run the back truck and he knows how to do that. Maybe that John doesn't.

We need to get the training scheduled.

Yes.

They were trained on that.

And making phone calls to the county on drainage and making... We had this sewer issue down on South Broadway that that was... I believe that's...

down there several days working on that I think it's pretty yeah there there was a huge backup right past Josh's house that was backing everything up through that sewer making it come up when there was any kind of overflow it wasn't allowing it to spread out huh it was like there's what are you right root cutter through it or something yes well the spray cutter off the in the back i'm glad they got it resolved there's a huge a huge am i wrong it was a huge root ball with what do you say 30 000 gallons of stuff just came shooting out afterwards from the trailer park

Big, big time. Close to the jewelry property. Yes. The county paid for somebody to come out and camera that. They know it's collapsed as of like a year ago, and they've not done anything to it. They got a second notification with pictures. How do we get the ball rolling on that? I don't know. I don't know how to compel them to maintain their systems. They're happy to take everybody's tax money on it. And that's what I'm saying. But I don't know if there's a legal way to compel them to do it, if there's a known failure.

Not a guess, not anything. Like, this thing's broke. Well, that's like my whole frustration with 296, for example. They paved all the way up to Atlanta. Yeah. And they stopped. But they're the one getting the tax dollars off of it. like when i saw that i drove it out right not long after they repaved it i'm like they paved all the way out to here but stopped at lena to me that's a slap in the face ruling road out there but yeah that's what i'm saying i mean significant portion of it was paved and it's like oh whoa okay so for the purposes of this that when you pay irrespective of this you need funds

and here that give you the money that you put towards this right so if we do 3% across the board that covers that because whatever portion he would be getting out of general fund is getting that increase so we should be good right yes so what you've got written here for code enforcement 5626 is sufficient yes yes okay perfect Okay, do we have, so this law enforcement, that's just their regular contract renewal?

That's their, it's 3%. Okay. Yeah. So, like, started out at $55,000, and then it increased. And so for 2027, it was $56,650. It was $26,000. Law enforcement was $65,650.

was what was appropriated yeah you know we've got i'm seeing 58 350 for 27 56 650 for 26 55 000 is what we started with with arcadia right yes and then prior to that was in the 40s with the county right yes until they wanted $183,000 or whatever that was.

So we're only going to spend $55,000 with Arcade yet?

No, $58,000, $350,000.

No, no, this year we're going to spend $55,000.

No, no, we started out at $55,000, and it's increased. Yeah, it's increased.

So last year was a 3% increase over that, and then this year is a 3% increase over that.

So, okay.

Yeah, that's a misprint.

That's a misprint on the... That 58, 350 is not correct.

Yeah.

No, let's see.

No, wait a minute. 55, I think it is for...

So we appropriated extra for 2026?

I think my appropriation... 56, 650 is 3% increase over 55,000. So what we spent this year is $56,650. And then another 3% is $58,349.50. So $58,350. Yes. That's 6% over what we started to 3%. Yes. Roughly. A little. Roughly.

Because it's 3% over more months than last year.

I was just going to say real quick that.

That's 3% start to stack up, don't they?

Yeah. It's still cheaper than us.

Oh, my goodness.

Okay.

So we're good on that. $58,350. Okay.

So FICA.

FICA and PERF is your retirement. FICA is your Medicare and Social Security.

They've gone down, trended down over time. Why are they?

I just go ahead and put that in there because you never know how many hours somebody's got. Okay. So I just kind of keep those in there.

So you've written numbers for 27 kind of round numbers based on past usages. Yes.

Okay.

So you're good with 7,500 and 6,500. Legal is $35,000. What's our contract with them currently? It's $2,000 a month. that could also though cover what we're talking about with the zoning ordinance that could cover that covers our codification with our regular annexation jim's going to be here so that'll be okay that'll be another yeah yeah and that's what we need to present him either a list of parcels or a map, and then he'll do the financial study? Yes.

So he's already working on it. He should be coming with the financial study. Yes, he should be. He sure should be.

Okay, so are we comfortable with 35 for legal? Yes. Okay. Your trainings?

Trainings, that's going to be plenty. I missed, actually, because Alan was so sick, but I actually missed... my summer conference so um but um do you have another way to get the education yeah yeah and then you have i have fall conference suits we have spring summer and fall do you actually have a required number certain number of hours so no no we don't budget utilities say three percent across the board

Does that include John? Yes. Yeah, they can. I don't know why we would do that. What? John's only been here three or four months. Do we really want to give him a 3% raise just because it's raise season?

Well, I just looked up with the exception of one year where I went all the way back to 2020. 2020 was about 1.4% inflation. 21 was like 8 point something. And then every year since then has been between 2.9% and like 3.8%, something like that. I understand. So it kind of is a cost of living.

I mean, if you've got a job here in May or June for X amount of dollars, would you expect to get a 3% raise two months later? This isn't Starfleet until January. Oh, I understand.

I don't know.

That's my only point. We're giving somebody a raise who hasn't been here six months. Even though he will have been here six months when it takes into effect.

He started in April.

So he'll be here eight months. That's fine. I just want to make sure everybody's aware of that's what's going on. If we want to do that, that's okay. I just want to talk about it.

The utility budgets are set through the rate study. And if you look at the rate study for the water and the wastewater, it breaks down all of these funds here. Water operating bond and interest, the depreciation fund, all that stuff is broken down in there and it basically divides out projected revenue in all of these different categories okay and so it kind of sets a limit a hard limit but it's very high like we're our utilities pretty healthy This is our current balance. Sure. The point is that the total numbers, though, aren't arbitrary. It's based on our study, which is actually a requirement. Anytime you make a utility rate adjustment, you have to pay to have a study done that actually supports what you're trying to say.

Right.

It demonstrates the need for it, and it further breaks down how those monies would be spent, how they'd be allocated. but i mean whenever steve brock does one of those it's factored out the depreciation is hey in 10 years you have the money sitting there to go buy a new truck cash in 20 years you've got the money sitting there to buy a new backhoe cash like that's how it's okay i mean it's it's structured out like that so that's why that's not none of that stuff's on here okay

it is on here so so if we're talking salaries i suppose it's not a bad time to talk about it i just want to make sure we're aware of what we're doing and everybody's okay with it then i'm okay with it too but i think we need to at least be aware and disgusting sure

WHAT'S NEXT? INSURANCE. SO YOU'VE GOT AN INCREASE IN THERE. HAVE WE HAD A PREMIUMS INCREASE?

THEY WILL, BECAUSE WE DID NOT MAKE A PLAIN ON THAT.

WE DID NOT. WE DID NOT HAVE FLOOD INSURANCE. BUT THEY SENT A LETTER. FEMA NEEDS A LETTER SAYING THAT WE DID NOT HAVE FLOOD INSURANCE. I GOT AN E-MAIL. I'M SUPPOSED TO HAVE A MEETING WITH FEMA. THEY'RE HAVING MEETINGS WITH THEIR COMMUNITIES BETWEEN SEPTEMBER 24th OR 22nd AND 24th. SO WE'LL GO MEET WITH THEM. YOU KNOW, WE'VE KEPT TRACK OF EVERYTHING AND ALREADY SENT THEM. SO IT'LL BE, IF WE GET ANYTHING, IT WILL BE GROUPED. BUT INSURANCE IS JUST ONE OF THOSE THINGS YOU, YOU KNOW, LIKE THIS IS LIKE ALL INSURANCE. THIS ISN'T JUST, YOU KNOW, OUR I mean, it's everything.

It's our properties, our vehicles, operational insurance.

It's everything that comes out of it.

Health?

Health insurance. Well, health insurance comes from Water, Sewer, and General because we guys are, you know, So a portion of it would come out of this line?

Yes. Any of the health insurance that comes out of General is coming out of this insurance line? Yes. Okay.

Yes. And this is kind of another line item where we can kind of boost it a little bit and then not need it. Sure. Yes.

So you've got an increase in there. Is that because we got closer to this 48 in 26 here?

Well, and that, the one that says, let's see, expenditures to the end of the year.

that's just an estimation that's not a for sure you know so I don't know I just like to keep that keep that just a little extra just wondering what what you're seeing yes it's two thousand dollars sure if we're if we're trending a direction or if that's just a hey we haven't increased this in a while it's probably a good idea yes okay I mean I think that's fair that's

AT THE END OF THE YEAR, JENNIFER, YOU TOTALED UP WHAT WE ACTUALLY SPENT VERSUS WHAT WE PROJECTED TO SPEND TOTALS.

YEAH, AND ALL THAT WOULD BE ON THE VALUE.

AT THE END OF THE YEAR,

OFFICE SUPPLIES I KIND OF KEPT IT AT 45 BECAUSE I I MEAN MAINLY OFFICE SUPPLIES IS LIKE COPY PAPER AND THINGS WE NEED HERE IF THE GUYS NEED OFFICE YOU KNOW BUT AND THEN ALSO OUR COPYER WE PAY MONTHLY COPY FEE ON THAT But I kind of kept it that because I wasn't sure with moving down to the library if we might need something. I don't know, but I thought I'm just going to keep that there. I'm sure all this will go down there.

I would suggest that somehow, some way, we look at some different audience chairs and some different council chairs absolutely and maybe even I don't know how your desk chairs are if they're they're brand new I think they're not too old but and two also anything that we buy out of well for the library we can take it out of water sewer as well because it is our utility office sure I DON'T THINK THERE'S ANY REASON THE TOWN CAN'T BUY SOME NECESSARY FURNITURE ITEMS FOR TOWN COUNCIL MEETINGS, RIGHT?

IT SUPPLIES COME OUT OF OFFICE? UH-HUH. OKAY. THEN WE NEED TO ADDRESS BETTER MICROPHONES FOR THE AUDIENCE.

OKAY.

BECAUSE WE CAN'T GET THEM TO GO UP THERE. I MEAN, UNLESS THEY GOT REALLY SOMETHING TO SAY.

yeah I do have an email from Scott for the work down at the library so I'll have that printed off in your packets for the council meeting I can have to maybe add something like that or just something that was real satisfied with these let me ask that just slight tangent here off a budget but well it could be related

Is there a way, if we're talking about potentially doing area mics, we could get super strict. We could get very rigid with it and make people sign up to speak or whatever, and that might be appropriate. Maybe that's where we're at. When we make the change and just say it. But in the event that it makes sense to try to capture some of the other speak or the quick questions or something like that, would it make sense to have a second camera can they do a split screen have second camera so you've got audience you've got council and then you've got area mics county does that would you call this split block like a split screen just a split screen yeah you should be able to take two camera inputs into whatever is combining the audio and the video right now and come up with a configuration that would

I think that would be beneficial, not that I anticipate anything, but if there's a full crowd one night and things get out of hand, got it on video. It protects us, it protects them, it protects everybody in the room.

The quick little questions, you know, I don't mind that. I mean, it's kind of. You know, I've tried really hard to strike a balance between order and maybe a little less formality than, you know, might actually be called for all the time.

There's a difference with quick questions and like a whole dissertation going up where it's like you're presenting something. That's where you go to the mic. Yes. Versus somebody asking you this little quick question like, oh, can you go to the mic?

Yeah, if somebody actually has something to say, they need to present more officially.

But we still need to be able to hear what's being asked.

And that's why I like the area mic or something like that.

I think that's a good idea.

So, yeah, perhaps area mics and a second camera could be helpful.

It is frustrating to watch. I've watched a few past ones. You hear us talking to someone, but you don't know what they're saying.

I try when that's happened, because I think it's just going to be a quick little thing somebody says. I've tried to, like, repeat what they've said for that purpose. But it's still got to be junk. I've never watched any of our meetings.

My sister watches them all in that circling land. You can't see who's talking.

Yeah. So the question is, if we were to buy new furniture, would that be easiest to kind of lump into office supplies?

It probably could, yeah.

But would water, sewer...

well we can split it three ways is what I'm saying because because the office that's how like the utilities for this office is split three ways because we do utilities plus you know so you could split it three ways that way one just isn't bearing the burden of it all our general fund currently has six hundred and eight thousand dollars

The tax money generated from the people that live in this town can't buy some new furniture for some town meetings. I think there's a problem.

That's June's numbers.

Yeah, I did give you a section.

Okay, $538,000. The point is we're going to end the year with, what, 300 in there?

Probably.

Probably.

How does that compare year over year?

we keep we trend up we are trending up on a total at the end of the year yeah if you if you guys look at the do the cash flow I give you guys these this cash flow this kind of shows you like on the general fund and this is all based on June this is all based on June Because your budget is really in 18 months, not 12 months. So if you take a look at that, that'll kind of show you.

Which one are you looking at?

I'm sorry.

Do we have it?

Yeah. Yeah.

You should have it. Quick clarification. You should. This general fund.

You're right there. Right in front of me. Well, it's one of those. It's general.

It doesn't include the Bald Island money, right?

No.

That's what I thought. I just want to make sure.

No, you'll see that I'm here because I didn't give you guys that one, I don't think. I don't think I gave you guys this current year one, the general fund. The approved budget last year was 397, 493. Non-appropriated obligations was 441, 368. which was the ball diamond because the ball diamond came into the general fund sure and then from the general fund it went to yeah so so it that's why if you look at your fund report that's yeah yeah so but if you go over to if you go back to this estimated cash flow statement on it and it says that the June balance WAS 608. PROPERTY TAXES TO BE COLLECTED IS 63. I'M JUST ROUNDING THESE. NON-PROPERTY REVENUES IS 93. SO THE TOTAL CASH AND REVENUES IS GOING TO BE 765. REMAINING APPROPRIATIONS FOR JUNE TO SPEND, WE COULD SPEND THAT MUCH, IS $264. I DID DO A $10,000 TRANSFER TO RAINY DAY. SO THAT PUTS US UP TO 57,000. AND I DIDN'T APPROPRIATE ANYTHING IN THE RAINY DAY FUND. WE HAVE DONE THAT IN TIMES PAST THAT REALLY, I MEAN, IF WE HAD TO SPEND IT, WE COULD DO AN ADDITIONAL APPROPRIATION. SO THAT WILL PUT OUR RAINY DAY FUND UP. BUT ANYWAY, THE, WHAT WAS I GOING TO SAY? PROFIT LOSS, PROPERTY TAX, ARE YOU GUYS LOOKING AT ALL THAT? So the estimate, if you look at line 9, estimated December 31st cash balance is $491,313. Operating balance for 2027 is $394,797. And that number, if we spend all that, if we spend everything we had, that's that $394 is what we would end up having. we don't spend goes into our cash balance okay so but we are trending up yeah because we never spend everything okay well also revenues probably yeah well i was talking to jim and i did get the estimated um lit numbers from the county and i think we're going to be okay it's that's another thing that um THIS IS CALLED MUNICIPAL UNIT STRATEGIC TASK FORCE. IT'S CALLED MUST. SO THIS IS WHAT'S HAPPENING WITH OUR REVENUES ARE GOING TO BE DISTRIBUTED, OUR LIT MONEY IS GOING TO BE DISTRIBUTED DIFFERENTLY. LIKE FISHERS, THEY'RE BIG ENOUGH, THEY'RE GOING TO GO ON THEIR OWN. NOBLESVILLE WILL GO ON THEIR OWN. WESTVILLE WILL GO ON THEIR OWN. Sheridan and and I'm not sure about Sheridan they were waffling Sheridan Cicero could go on their own but it'll be us for that or the three or four that will have to I'll have to go down and talk to the county present present our needs to the county and they'll determine what we get and they they're going to be determined but it's determined on And it's also, it's really very, very difficult. It's very, because people don't really know exactly how this is going to work. But I was going to have Jim kind of speak on this a little bit when he comes to the meeting. But we got estimated numbers, and it looks like we are going to be okay. So, yeah. But that's all restructured. Everything's, they always have to change it.

Well, if we have to put more money in office supplies to cover chairs, I'm all in favor.

Okay. You guys want to up it. If we don't use it, I mean, you know.

What are we talking? You think a hundred bucks a chair? I don't know what this stuff costs. A hundred bucks a chair.

But it could be substantial. I'm saying that this office supplies probably needs to be like 20 grand. That's a huge number. Hopefully we don't spend that. But if we're buying like

20 chairs with $100 a pop.

Yeah, 30 chairs plus some chairs for around the table. Plus if there's some other IT upgrades. I mean, I don't know.

New shelving or whatever. It's not going to be an every year thing.

Right, right, right. We've moved into this cool new building. We need to make everything how it should be.

I would say at least make it 15. though it's not so such a huge shock 15 and then we could start maybe looking at the utility if there's if there's another other costs I think that's fair none of that is festival right so that'd be a ten thousand five hundred dollar increase just a one-time thing probably next year yeah next year you can go back right back down THAT'S NOTHING IN THERE IS FESTIVAL, RIGHT? NO. OKAY. OKAY. OKAY. OKAY. OKAY.

OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY.

OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY. OKAY.

animal shelter so this is the food that we historically bought for our camp well i think we need to talk about this because i think in the future talking with alex we're going he said we're going to need to upgrade our kennel and we're going to need to have policies and procedures in place and it's going to take a little bit of money to get it upgraded so well before we look at all that do we need to have a conversation with our police department

about i don't know i mean if it's a very rare very occasional thing to have an animal then um practically speaking what we have seems like it's fine because usually it's same day the person you're talking about right yes cats get out so what are their requirements because could you not just put them in a cage inside of the kiln i don't know that's what alex said had to be looked into as to what the minimum requirement is to have a cat required by who well i don't know yeah i don't know this is getting very sorry if we're going to get serious about cleaning up cats

We're going to need somewhere to put them.

So then the question becomes, does it make sense for the town to have a place to put them at all, or do we need to wash our hands of it and pay whoever, however, you know, X dollar amount to just take care of them?

We work with community cats for them to deal with getting them.

They don't get them.

I would love it if community cats would come and take a stray.

find a home for but that's not what they want to do the problem is that this problem it's we're in a position where that the problem can explode quickly right like you start doing the math on how reproduction works and how quickly but then it's not an answer to tell the people who are bothered by our ordinance not being followed and actually have financial consequences as a result to say well five to 10 years, like that's not an answer. So a problem can explode over the course of a year, a year and a half. The solution shouldn't take 10 years. No, it can't.

Well, when I talked to Beth, she said they were giving them four weeks to get rid of the cats. That was from her. And she, I don't know when that four weeks started, but that's what they told the resident. And, and, community cats knows that and they were working within that four week window to vaccinate trap vaccinate and try to find a new home for you I don't know what's going to happen at the end of four weeks sure so irrespective of that acute problem there though more broadly like smaller maybe a smaller cage form or something like that well I just I don't know I don't know what the answer is I don't know

I mean, what's Arcadia do when it comes to, like, catching a cat? They have a contract with the Humane Society.

No, Arcadia does not.

No, they do not. So what do they do?

They have a kennel. They've got their own kennel down by their water plant. Because I called, and I had taken a—and I don't want to get off track here. Sure. But I had gotten a call two or three weeks ago from one of our commissioners about the cats. You know, I'm curious. I posed the question, well, what is the fee for the Hamilton County? Okay, so that's how. I posed that question to him.

I was wondering what started, and it makes sense to find out.

And that's what I said, you know, I want to know.

It's like $8,000 for a year, and they don't take kids. Yeah, they put certain limits on that.

Is that a blanket? and you can take as many animals there as you want, or is it?

I've heard that it can be per animal. I mean, it's a flat rate, but they can also charge per animal.

above the flat rate?

Yes. I'd always heard it was a couple hundred bucks. From my understanding, yes. An animal.

So that can... Yeah, I think I got a... Do you remember that time?

So, yeah, you're looking at... Okay, we enter the contract as $8,000, and the next thing you know, it's like... It's like $240 for a cat, $220 for a dog or something like that. Yeah.

Well, I mean, if we're going to...

we're gonna have appropriate money we're gonna have to say what are we gonna do sure are we so that's what are we gonna trap them and put them in our panel or not I mean so that's that's all I'm trying to think through is like that acute issue aside does it work for us to maintain a kennel and and you know When it's easy to get a loose dog running around or cat or whatever, Luke can handle that in a few minutes. And if he needs help, he calls Arcadia and they have their catching equipment or whatever and they help, which is what we've kind of been doing. And then you put them in the kennel and whoever recovers their animal within a day. That's kind of what's been happening. Is that sufficient? Or is there a world where it's handled some other way? And I don't know what the... I just don't know what's available.

I don't know what's... Alex said that... you have to have something written down to say that if you catch a stray dog, you're going to put it in a kennel for X amount of days. You're going to have a vet come in and check to see if it's got a tag, an ID.

Which, actually, the town has a reader. Okay.

So somehow we have to read whether or not the dog has a chip. You have to wait X amount of days for the owner to come and get it. All these things have to be written down.

Sure. So, and I don't think that's that complicated. You could come up with a fairly simple, I don't disagree, but I'm saying morning and night. it's you know generally sanitary conditions checked on twice a day or whatever and we give the owner it's it's advertised this way on our website or yeah in the window of the town hall that's what he's saying we just have to have all that stuff documented like a one-page deal really yes but we have to have that in place before we start picking up animals okay so I mean most the time you see some people see a dog I gotta say and I think I I'm pretty sure sometimes I forget to hit reply all I think I hit reply all on the email but I said in it like I do have a fundamental problem with the notion that somebody could be decide they just don't want their animal anymore and take it down there and surrender it and the rest of the taxpayers in this town have to pay for it I don't think that's fair no and so that's that's kind of why I lean away from the contract or that you know how they like to structure it anyway because that's that's the frustrating part it's we're on the hook for that yeah and we're not and we're not aware of that expense until oh i mean i've got animals and i take care of them sure and they're always in my position nobody's never had to spend any money having to do anything with my animals besides me you know and i think that should be the expectation um so i i just think we need to if we're gonna if we're gonna

or pick stray cats up or stray dogs up. Dogs, we've got the kennel. No dog's going to get out of that.

Sure.

But what if it's a cat? What if it's a different animal? What if it's a wanna? Or, you know, whatever is running down the street. The cages we have now won't hold that.

Sure. They'll just get out. Like a different, like just a smaller set of cages or something like that. I think, yeah. That'd be easy.

Probably a cage inside the cage or something like that.

A cage on top of it that's smaller.

But I guess we need to find out more. Yeah, we can do that. So, but that being the case, since there's likely some, at least potentially some upgrades in order, what do we do? we need to make this number a thousand or something. I'd say a thousand.

Sparrots are a big deal now. Not as big as they were 10 years ago, but I mean if somebody's sparrot gets out running around, those little suckers are destructive.

I can't fit out a hole this big. I don't know what you do. Yeah. I think you let God handle it. Can you imagine Luke running around trying to get a parrot?

Yeah, I would like a video of that.

Yeah, we're definitely doing that.

I just think there's things we're going to have to decide in the next couple of months that might affect that.

Yes. Okay.

all right telephone uh our rates aren't likely to change too much there what's that okay 2500 uh electric that do you have a feel obviously we haven't full blown been running the utilities at the library yet yeah but part of that will be covered by the utility anyway but what's that look like so far like I did turn on the air conditioning over there yeah they've just been very small bills very very small okay yeah okay so you don't think WE NEED A BIG INCREASE HERE. I DON'T THINK SO.

LET'S JUST LEAVE IT HOW IT IS.

WELL, IF WE GO OVER THE BUDGET, WE JUST TURN THE HEAT OFF.

I THINK THAT'S FAIR. JENNIFER'S GOT A SWEATSHIRT.

all right fuel so fuel is your reimbursement basically gasoline this is gas gasoline or gas oh really gasoline yeah that's all yeah oh because of the part yeah so they just don't use much you know okay we only spent 750 dollars on fuel to mow the grass all year Well, right now we've only spent $113. I've spent more on that than on my yard. I get a bill from Hamilton Heights and it's divided up between diesel and gas. And that's all that we've paid.

That's weird. Well, we're also not taking care of the bull diamonds anymore. It's true, but there's still a lot to mow.

20 acres probably.

So, is that come out of any other fund? That's the only fund that gas comes out?

Yeah.

Something ain't right. I filled four gas cans last week and it was like $76. Yeah. Right.

Oh my goodness.

Yeah, think about it. Just say four gallons. $4 a gallon, five gallon can is going to be $20.

mower holds like 14 gallons yeah usually it's it's i usually have one gas um one gas purchase the other is there's not tax on it right so that does lower the cost substantially but still do like that memory says what 14 gallons you said 14 times say ballpark at four fifty six dollars so we're

I don't know.

Less than three times a year we're filling it up.

I'll look at it.

I mean, if you're the one that gets bills, I'm just surprised.

Yeah.

Oh, yeah. It just looks off. All right. If you're confident or comfortable leaving it where it's at for now.

Jennifer, tell me, correct me if I'm wrong, with heights, that's like a flat fee for the entire year. That doesn't change. There's no adjustments on their fuel cost, right? like on their gowns or whatever.

Yeah, I think it changes, yeah.

But there won't be any road tax on it.

Right.

Yeah, because, like, so I believe, like, for the county, it's like a negotiated set for the sheriff's office. It's not like it's a big increase. Like, that next year, there may be an increase or something like that. But it's, I don't know.

I know I had to call down there and get the price for the FEMA information. You know, diesel was right at, they paid right at close to $5 a gallon for diesel.

Okay. So we just leave it at $500 then?

If you're okay with $500, I'm okay with $500. I just can't imagine. That line item is fuel. Does that include diesel? No.

No.

She said that's gasoline.

That's gasoline. The diesel... it mainly comes out of water sewer because it's the trucks and tobacco and yeah that makes sense okay heat so natural gas and you did increase that one I did increase it because I didn't know with the library it's a big building it's a big building so I just didn't know yeah it's probably fair okay sidewalks time is last year Do you guys have repairs and maintenance on that? Did we skip that one?

We haven't gotten to it yet. Yeah, that's a couple down.

Oh, we did.

Oh, it's above on this one and it's below on this one.

Same. Repairs and maintenance, same. Yeah.

Yep. Sidewalk trees, repairs, maintenance down, all the same.

Well, we did. MEAN TWO ROUNDS OF SIDEWALKS THIS YEAR SORTA THE TOWN DID ONE THE TOWN DID ONE OR IS DOING ONE CURRENTLY YEAH AND NEXT YEAR WE'RE APPLYING FOR ANOTHER GRANT FOR ROADS THAT WILL BE THE END OF THIS MONTH RIGHT BUT THAT'S GOING TO BE ON NEXT YEAR'S stuff is that for spring that'll be resolved yeah so that's paving money but they're but they're going to no what i'm saying is they're going to do sidewalks along like they did this time that's if there's a sidewalk on the road yeah yeah i mean yes sidewalks are getting replaced if we do a paving project no matter what that's what i'm getting not counting this one that we don't need to spend an additional amount here because we could wait to see what they're going to do well we know what they would do oh we've already got it it's not random it's it's adjacent to whatever streets you've got in your project okay so we can we can figure that out i can throw that on a map for you i can show you but if we get that that we don't need to spend more money than this.

We're budgeting the money for sidewalks. We need to spend it. I agree.

I'm saying, yes.

My point is, I don't think we're doing the community crossing sidewalks in lieu of sidewalks.

My point is, if we don't get that grant, how many more sidewalks are we going to pay for and want to do? Or are we limiting ourselves to just this number?

I got you so does this number need to go up well what did we just approve 20 31 33 I would make it 35 which would get us three sections like that at least a block and a half of sidewalk probably accounting for cost increases and whatnot that's about what he's doing now

I mean, we can leave it there. I just don't want to put all our eggs in the basket of getting that grant and then don't, and then we've got to kind of limit what we do next year.

You know, if we don't get the grant, we just don't get the payment.

We also don't get a lot of new sidewalks.

That's why I'm saying that's what that money is for. We're doing the sidewalks on our own.

I understand that, but correct me if I'm wrong, but we have money left.

Oh, well, yeah, our match, yeah, we didn't spend half of what we thought we were going to. Yeah, so.

And all that travel, they do another round.

Yeah.

This year?

Or next year? Yeah, I think it gets, I don't know, when is the award for this one? We don't use it until October. Do we have to give it back? Just whatever you don't use, you don't. Yeah, it just reduces your total budget.

We were actually awarded $447,000. And we spent $200,000. And we spent about $300,000.

But that was paving, right? And siloing.

And siloing.

But you have to do both. You can't just do both.

I was thinking that what is now, it won't be awarded until for 2027. So I am wrong. We're done for 2026.

I'M NOT SURE.

I'M NOT SURE.

I THOUGHT IT WAS FALL ROUND, BUT IT COULD BE THAT THEY CHANGED IT. IT COULD BE AN AWARD IN SPRING.

I'M NOT SURE.

IF WE CAN DO MORE THIS YEAR, PAVING-WISE, LET'S DO IT. DON'T WASTE THE MONEY. IT'S THERE AND WE CAN SPEND IT. WE'VE ALREADY GOT IT.

see if Chad responds that's gonna be if it's an award in 26 or 27 because if they awarded early October like could be done this year I think but if it's an award in the winter or spring and obviously I'm pretty sure I asked that quick didn't he come and talk about it

a couple yeah in a meeting of two ago and i asked that question he said it's for next year okay that's what i was thinking okay so i was mistaken no that that grant we're applying for now is okay okay okay so but do we have money for the grant we already got for this year it's yeah that's done it's done completely so we we don't have anything else that we can spend no it's a match

It's not like they just give you money and you can spend whatever you want. It's based on the total project cost and it's a match. So it's not like we have money left over. We have our match, which was 20% of the total project cost. We had figured on a project that was far more expensive than our bids actually came in at. So we have money left over in our paving fund, which when you apply their 80% to makes for another nice project.

26 is fine if we want to stick with 26 I would like to but I don't want to argue about it I mean that's probably if if the number dictates that it's going to be

30 to do a block and a half like we're doing, and let's plan for that.

So this one is a little bit more complex, too, like he's doing some curb down here by majors, which is increasing the cost a little bit. So, I mean, 30 might be really close for a block and a half. Agreed. 30.

trees have we had any trees removed this year yet but um i was kind of wondering okay so i know you guys um approved like that oh yeah okay so i'm i'm dealing with mcallister's now they're actually wanting um actually wanting to run our credit do a credit check on the town and i'm like well so they're wanting my bank account numbers i'm like i don't feel comfortable with doing that and i'm like we bought a half a million dollar truck i know it and so they were just saying nope they won't do it unless i've already got the certificate of insurance paid that got that so now they're wanting to do this how much was that again it's like five grand um no i think it was like maybe 31 or two i mean it wasn't that much but i was kind of wondering we haven't

used any of our tree trimming money do we want to get a we just either call somebody that does land clearing or call somebody that does trees and see what they would charge so yeah just whack that stuff all down yeah that can come out of utilities as well sure yes let's just not worry about renting that thing and get somebody asked that's a distraction anyway we've got stuff that other stuff that needs done yes was a good thought but i think it needs it needs done i was over there with it the other day and it it definitely let's look and see what contract i think i think that that's fair especially if we haven't had any big trees removed this year we got 10 grand sitting here in general and then probably some maintenance money in the utilities so that we could pay for that it'd be a lot safer equipment that you never not used running right next to a pond on one side and a big drop off on the other there and something that could shred a person in two seconds right looks scary let's let's reel this back yeah either somebody comes in with a with a what do they call those the chain deal and a dozer and yanks or they come in and clear cut down to the ground and treat stumps and that'd be fine And if they've got, if it's a tree company, they'll have the big shredder. I mean, it's all stuff this big or smaller, you know. Yeah. I think that probably makes sense. They'd come in and be done in a day and a half or something like that.

We don't even need to worry about it. The guys can focus on other things.

Yeah. Okay. Repairs and maintenance. Well, on one list, it's above one, it's below. So I'm kind of going... I might have gotten these out of order.

EMS contract.

Is that where we're to? We're going to leave repairs and maintenance at 10?

Yes.

Okay. EMS, fire and EMS. So that is a 2% increase? It's 3%. 3%.

And Fred went to a meeting because they talked about their budget. And, you know, these Arcadia and Atlanta, what are... Pay is, and this is going to be the last year for that, for the 3%. They said expect a big increase next year.

So what is happening with this? Do you guys know anything about the fire district? Hamilton County Fire District?

I've had one conversation with a Cicero council member.

I had somebody from Cicero Fire Department say, hey, are you in those meetings? I was like, what are you talking about? Now, I personally think that's a terrific idea. I just don't know what that looks like. I don't know what that's going to mean. I don't know how fast we can move. I don't know what revenue looks like either. The county does have the public safety specific lit that is supposedly going to be very substantial, and I'm sure that's where there will be a lot of funding available, like millions and millions of dollars a year all I know is it's being proposed a territory and a district they're looking at both options what's the difference between the two do you know I'm not sure I'd like to learn more about it I've heard the rumors I didn't know it was more meetings or anything I mean it really makes a ton of sense because you can there's less duplication of efforts and everybody can get a higher level of service out of a combined department that handles Cicero, Arcadia, Atlanta, White River Township, Jackson Township, Adams Township, Sheridan. Like if you could combine all of that together and have a few big firehouses that are well equipped and staffed it then becomes a decent sized department because all of them are pooling their resources and then they your level of service goes up and if they get something big bad happens you got all of these ones to pull together because it's tough running a small department i mean we did it for a little while here when i was on the council you know that are trying to run our little volunteer deal it's hard to be able to provide the level of service and expensive that that people frankly deserve for their tax dollar when you're kind of on your own so anyway so you're saying 27 this is our number this is our number but then expect a substantial increase unless hopefully something else yes can happen yes okay All right, so that's the number. Other services and charges. Is miscellaneous other on this one? No, no, no, no. Miscellaneous services and charges. I got it. Okay. So 2026, we've spent $775. But you think you'll have $9,000 of expenses?

No, but you just put it. Okay, so you're just putting the remainder there.

Okay, I got you.

buildings and that's building maintenance basically we can use it for anything as far as the buildings go I mean we could use if we need some of that for the library we can use some of that for there you know it's for air conditioners with that uh no because this is general those will work okay so the air conditioner goes out here or at the library well maybe not the library because that's as well but i mean we could you could take it out of um maintenance repairs and maintenance you can take it out of yeah buildings does that seem like a fair number 25.

when in 24 we upped it to 40 was that because we knew we had something coming yeah i can't remember what it was that the shelter house system maybe 40. we got new system there and here right i don't remember what year that was maybe that's what that was for okay this lane is other uh what do you what do you use that for just yeah ANYTHING THAT DOESN'T FIT INTO A CATEGORY NICELY?

YEAH, SOME OF THIS IS, LIKE, MISCELLANEOUS GENERAL OTHER WOULD BE, LIKE, OUR MILEAGE COMES OUT OF GENERAL OTHER, YOU KNOW, JUST LITTLE THINGS LIKE THAT THAT I CAN'T REMEMBER OFF THE TOP OF MY HEAD.

track that for regular errands or like running down to the bank or something like that we just do bank runs and i you do track it for that though okay yes okay uh is everybody satisfied with our form one yes what makes sense to go to here what's this budget form to non property tax revenues is that where you want to go or you want to go somewhere else that was just this is just

BUDGET 2 IS THIS JUST SHOWS OUR REVENUES OUR ESTIMATED REVENUES AND WE GO OFF OF DLGF ESTIMATED REVENUES BUT EXCEPT FOR LIKE OH LIKE OTHER LICENSES AND PERMITS CABLE TV LICENSE THAT'S ON I ESTIMATE THOSE BUT BUT LIKE THE some of the DLGF they estimate survival so we just always walk that that's just for your just that's just to show you guys so this is showing all of our yes tax revenue streams that aren't property tests okay so if you want to go to we can actually go to MPH next which is on, which is.

Form 1 MBH.

It can be, yeah, yeah. And this is just showing, okay, so Luke actually, when we, when we, We were paying him out of NBH, and we were paying him as an extra labor. So then we increased him in April, and I just kept him in extra labor. So on this sheet, it shows the street commissioner appropriation was actually $17,795. And we never used anything out of that. I just kept him in extra labor. But when I budget him as a street commissioner like this next round I will budget out street commissioner not extra help so but if you look at the 2027 budget that's what will come out that's his three percent increase that's what will come out of the street commissioner line item so he can't get to a third of his number out of mbh like we can't get to 20 grand

Without exhausting?

Right.

Okay, so the percentages are going to have to be different for him.

For him, it's going to be...

He won't be a third, a third, a third, or 25, 25, 25. It'll be like 10. His is like... And then divide the rest up.

Yeah. Like water, sewer, how it's divided up now is water, sewer is like 44, 35%. MBH is 8%. GENERAL FUND IS 13. 13 IS . SO THAT, SO, AND THEN WE'VE ALWAYS JUST USED, STATE BOARD ACCOUNT SEPARATES THE NBH FUNDS, BUT DLGF, YOU'VE GOT RESTRICTED AND NONRESTRICTED. SO ON THE, IT SAYS NBH 50%, WE USUALLY PUT 20% OR 20,000 IN THERE. that's for I can use that for anything is that if you put 27 on this form or 20,000 on this form is that a request That's what we've just always done that. That's for you. I mean, for you.

I mean, where's that money coming from?

That's coming from MDH. Not restricted. Restricted is what we can use for, you know, for payment. Okay.

So you're, so this is, this is equivalent to this. So the 20 is what we're budgeting. But your actual number is going to be higher?

no okay so the 20 is just for like repairs and maintenance um like we can use that for like um Anything for the mowers, anything for, we can do weeds out of that. I can do the weed killer out of that. There's just specific things that we can do. So that $20,000 covers all of those expenses. The street commissioner will be, that's where I'll take Luke's payout of. And then instead of the extra help, his will this next year come out of street commercial. And then the $20,000 is budgeted for repairs and maintenance and stuff.

Make sense? So this $41,186 is based off of your revenue or your projected revenue? Yeah. And then these other is how you're splitting it up?

Yes.

Okay. What is restricted?

Okay. Restricted is... IF YOU LOOK AT OUR, IF YOU LOOK AT YOUR FUND REPORT, THIS IS EASY FOR YOU GUYS. IF YOU LOOK AT YOUR FUND REPORT, YOU'VE GOT YOUR JUNE FUND REPORT, THE 2203 IS, WELL, LET'S GO TO THE 2201, SECOND LINE DOWN, IT'S A MOTOR VEHICLE. THAT'S OUR MBH. BUT THEN RESTRICTED MBH AT 2203, that's restricted that's what you can use for paving um but projects basically exactly exactly so not maintenance it's right project right okay so on this actually i just took that actually i just totaled these up on what what was appropriated in 2026 what we spent and then what we projected the balance and then so for that makes sense so for budgeted 2027 is 26 537. so we don't have anything restricted for 27. won't this carry over well this uh for that's going to be in our that will be in our um

if you go to this one local roads and grid match okay okay that's where there's that's where you've got your project yeah that's where the restricted yeah it'll be 70 000. and um so you're expecting and in you're expecting revenue to come in to bridge the gap between this 49 115 and that 70. yeah so you get another 20 grand into restricted plus what's here for more of our operational. Okay. Then local roads and streets is

yeah plus the building right do you pay anything else out of like do you pay for part of that building or part of the trucks it's it's pretty it's just like um just like sandstone salt salt sure okay yeah all right it's pretty restricted that in the mvh is pretty restrictive on on where you

OKAY SO THIS IS MORE MATERIALS YES IS LOCAL ROAD AND STREETS YEAH AND THEN FORM 1 MBH WILL CALL OPERATIONS JUST FOR MY HEAD YES SLASH MAINTENANCE AND THEN THE ROAD BRIDGE MATCH which incorporates this restricted fund is projects.

Yes. And we did 600,000. That's how we did it last year. And then that way we did what we call an unappropriated transfer. So then we didn't have to do we upped it. So then we didn't have to do an additional appropriation. Sure. Okay. So then we do have the CCD fund, and it's... A whole four grand. Yeah, but it's estimated here. Let me look there. Okay, so our total estimated revenues for 2027 is going to be about $7,000. So if we don't spend it, I've got $4,000 in there. because I know that we kind of talked about using some of it for sidewalks. If we don't spend it, it will carry on, and we should have another episode. You know what I'm saying? So if we don't spend it, it just continues to grow.

And we could use that on sidewalks if we wanted to.

We can.

And then your rainy day of $10,000. How often do we dip into rainy day?

You don't. When I first started as Corp Treasurer, there was only like $7,000 in

so we just each year we just it's nice to have that you just never know okay so where do we go next here that is actually it unless you guys have questions or want to discuss something else oh here's your break okay these sheets break down what we just went over a little bit better it looks like okay And we can use that for any capital development, capital improvements.

SO I'VE GOT A TOTAL BUDGET AMOUNT FOR THIS YEAR, $427,592. $427,592? UH-HUH. AND, OF COURSE, THIS IS PENDING APPROVAL FROM STATE BOARD OF ACCOUNTS, RIGHT?

DLGF.

They, the only time they don't actually approve a budget is when it's unfundable. Sure. I mean, this is funded because we'll be using our carryover to fund this, you know what I'm saying?

Yeah.

So, but they just give us the, they don't really look at it and say, oh, this is a good budget, bad budget. They just give you the permission to spend it. Sure. Yeah, so.

And then when they audit you on the back end, they're making sure that you spin it how you said you were going to, roughly speaking.

On a lighter note, Verizon is still screwed up. Now they're saying 7 a.m. Are they screwed up?

AT&T was out last week. It was frustrating.

Verizon was out Thursday, Friday, and now today.

I was... doubting my life decisions, but I'm glad, well, I'm not glad you're having problems. It's good to know that there's no solution.

I'd like to move that we close the budget meeting.

All in favor? Aye.

Thank you all very much. I appreciate your patience with me. Where's he at with the library?

I don't know. I haven't talked to him. Did anybody get to go look at the flooring? I did. Do you have an opinion?

Is the bathroom going to be black and white tile?

It can be whatever you want. The wall is going to be wood paneling from the back of those shelves, right? So the floor could be the same as what's out there. It could be something different.

Well, I think the brown sample that you've got over there would go better with the paneling. But I like the look of the black and white better.

Which is very similar to this, what's on the walls here.

Yeah. I didn't know you got flooring over there.

Yeah, go look at it. It's LVP. It's a vinyl tile. I got the idea from Tim because he's got something similar in his house. And so I went and got, there's a gray and white, or a gray and black, or gray and white. And then there's a little bit off-white with more like a brownish marble stripe.

Yeah.

So I got like five pieces of each or six pieces of each and laid them out in there. And just to kind of give you an idea, I think it's a good option. I'm not saying it's the thing to go with, but I just wanted to get something to put out there.

Can we use one of those sinks in the basement?

Yes. I've already talked to Doyle about that. That bathroom that they took out or are taking out, we'll use that sink up there.

Yeah.

So... I think that we need to make it look as close to original as possible. I want the final result to be like it was built that way in the first place. I think it's going to be great. But yeah, check it out if you haven't already.

Where'd you get them? Where'd you get them?

Oh, did I show you? Did I show you? Oh, did I bring my phone? When we went down to Madison, I think I told you guys, I went in there, went in there, because I took pictures of all kinds of paint colors and the buildings and stuff, but I stepped in their offices, their town hall, and it was a real old, I mean, it was like a burgundy, a deep burgundy with these little, I mean, it was older.

Yeah, that's what I started saying.

It was just like a little, I got a picture of it. Yes. When do you have to have those samples back? Oh, you bought them? Oh, okay. Okay. That's cool. Okay.

Okay. Yeah. Right. That's awesome.

Yeah, I got to go.

Thank you guys so much.

Thank you all. Thank you, Pam. And I will ask, I gotta end the meeting.