Planning Commission - Special Meeting

okay we'll go ahead and call to order our special meeting uh Mr Calhoun is absent there's a possibility I believe that he might try to show up at some point but no he's he said he's not coming absolutely okay all the council members are present um This will start with the paving deal. So what are they saying? They're saying that it's no big deal.

It's dissipated quite a bit, I've noticed. Kind of blends in a little better now, visually. That's what the aggregate company said. This is the end of what street? Hopkins. East Hopkins.

And you said it's the rain and heat and everything it's absorbing in. It looks better?

Yeah. In my opinion, yeah. It's not shiny. Like it doesn't look slick anymore to me. It's dull.

I spoke with Danny, he's the owner of Ace Paving. Also spoke with Justin Davis. Justin's the superintendent on this particular project. I encouraged him to reach out to the paving folks. That's Milestone, that's where their mix was purchased from. And that initiated this letter. They say it's not uncommon think it's more of a blemish than it is a defect and uh said that if we have issues with that say a year from now that that would deteriorate the crack up that they would stand behind it i know ace has done a lot of work here in atlanta several projects paving projects and also uh I think the, what is the retainer that we're holding from them is $44,000, is that correct? Yes.

A little over.

That's about 20% of, I think, the overall project. My math is correct. It was right at $200,000, wasn't it? I don't remember. Okay. I'd like to move that we

approve this what we owe them get them paid i i went by the one down here on meridian just now and it wasn't any i mean it wasn't raining like this but it had been raining and it wasn't any worse than indiana from my house to ed's house had the same standing water i mean even even at main street had the same standing water so i And that wasn't that bad when I drove up here like 10 minutes before the meeting. So I agree with you, Fred. I don't think that's an issue. And I think if this is blending in more and more over time, and they said they're going to stand behind it, and obviously they want to keep doing business with us, they will.

They also said that that spot on Hopkins Drive will make it last longer. Because it's got more tar in it.

I'll second your motion that we go ahead and pay him.

have that payout available right here all right we've got a motion in a second all in favor As I recall, I think there is. So, is there some kind of a deal in their contract? They've got to stay behind it for a year anyway.

I think so. I think that's not I haven't. That sounds I believe that's correct. And like I said. And ACE has had a good relationship with the town over the years. Yeah. It's not like this fly-by-night company that we...

They're not. That's what I... You know, they were... In my mind, they're one of the best around. You know, it doesn't mean that I haven't been disappointed with a couple things on this project. But I think, overall, they do a very good job, and they... at the price point that we got, too. We got a good job. All right. LET'S MOVE ON TO THIS HEAT AND AIR AT THE STREET GARAGE ISSUE. SO ARE ALL OF THEM SAYING THAT THE FURNACE IS BAD BASICALLY?

ALL OF THEM ARE SAYING THE FURNACE IS VERY OLD. IT WOULD BE A VERY GOOD IDEA TO REPLACE THEM BOTH AT THE SAME TIME. THE LABOR COSTS WILL BE A LOT MORE IF THEY COME AND DO THE AIR AND THEN THE FURNACE BAILS NEXT YEAR. WE'LL BE MAKING A BIG PAYMENT ALL OVER AGAIN. I don't get a vote in the matter, but I'll come right out and say, I prefer to use Perkins over. I prefer to use. Out of these 3 quotes, the reason being. I have never had a contractor answer their phone so quickly. Throughout my. four years here. He always answers his phone right away. He always comes out and helps me right away. And believe it or not, he has given me two free service charges. We have air have air today because he he for free brought freon out and filled me up so it's got an active leak but he he got you and he's like put it on 66 uh don't let it shut off and uh it won't leak out as quick so um i know he's more but i think i think whatever money he has more will be worth it when when dealing with this in the future Hopefully we don't get a new AC and I have to call HVAC guy out right away. But if I do, Perky's always been the most helpful.

I know he's also a train dealer. Not super knowledgeable. HVAC stuff. I think train is a reputable brand. I know this and Lennox could be as well. I don't know what they're.

They are. Keyspec, the smaller air conditioner.

Linux did?

Yeah, this integrity.

And so the Nick Stewart has a smaller, well, 95% instead of 96% efficiency.

And I don't see the BTUs on. one of them i think nick was 120 and then um i heard perky over the phone he he got me a quote as quick as possible he doesn't he doesn't call his lady his uh secretary in the office to get a quote he did for me that day because he knew i was kind of in a rush with it and it is 120 btu and capacity oh there it is yeah i see it yep 120 000.

And we're talking from most expensive to least expensive, we're only talking $1,700.

First, he has a Jackson Township business. If you want to support local. Where is integrity?

Integrity Sheridan. And Stewart. Good night. Do we have funds available for this?

Yeah, I mean, we can take it out of water and sewer, both of those, so.

Did he get it?

He said if I get it, I'm going to do that one, and then the next day do this one. And that's going to be August 4th and August 5th.

I like the idea of having one to choke.

Yep. What was Nick Stewart's timeline?

I didn't get one. other two they didn't perky came out and told me is that's why I have this and I kind of learned as I go and this I learned a lot from my predecessor but I learned as I go and I before the meeting knew I made that mistake by not asking these two what was so curious I mean John's taking care of us over the years I don't have problems spending the extra money

We have a relationship with the guy, and he's servicing all of our other stuff. Well, not in here though, right? He didn't do this.

Well, I'll make a motion that we approve the quote from Perkins Heating and Cooling. $13,757.00. I'll second. First, an AC at the garage.

All in favor? Aye.

Okay.

Does Sunbelt not run any of this kind of equipment?

Okay, so the revised invoice, and I'll send that to you right now to print it off, Jennifer. The revised invoice for United Rentals is, for one day, the skid steer is $561 even. The skid steer brush mower attachment is $160 even for one day. Rental subtotal is $721 even. Estimated total, grand total, $1,226.12. That's for one day.

But it's not like a bush hog on the front of a skid steer, is it? This is actually like a... Bush hog is a blade that spins like this, right? The forestry stuff that I've seen in the past. Yeah.

I watched the guys. Yeah, I don't know how thick of stuff this can get through, but I watched the guys behind the water plant as they cleared their land where the dog kennels are. They used one of these, and it did pretty good. So does it raise up? Yeah, so you can raise it up. Yeah, you can. And all of our stuff on the edge of the lane, none of that stuff is bigger than two inches. It's mostly all honeysuckle, which is the size of a pencil, pretty much.

And they're going to come here, drop it off, and pick it up, and that's all included in the $1,200. Yep.

Delivery charge $200 pickup charge $200 versus this motor attachment.

It's actually more like a forestry deal I think it spins this way That's a drop they called that a drum what Murray's explaining Which one do we need the bigger one for what we have Would it make

doing it one day more efficient yeah absolutely I'm trying to be cost I'm trying to look at the cost when I when I go for this United Rentals quote but I could end up costing us more money if it doesn't work good you know if the United Rentals doesn't you can't get it done in one day then we're gonna say that twice three times yeah but this drone I mean this one

You know that drum will do the job.

So we're talking about two pieces of equipment here on these quotes? Yes. Two different pieces of equipment. A skid steer with an attachment. Right, but the attachment is the same on both of these quotes? No. Okay, so we are talking about two different pieces of equipment.

One is a drum that does this. One is a mower that does with blades this. Or I could call United Rentals, since they seem much cheaper, and say, hey, do you have a drum?

I think that bush hawk, brush hawk, whatever, bush hawk, would probably cut most of what you're wanting to cut. It is going to make a mess. It's going to be throwing sticks in small trees everywhere. Mm-hmm. It's actually taking those and making them little kind of chips, you know, it's turning it into mulch. Yeah. I don't.

Is what you're cutting on a flat area or is it down the bank?

No, it's a bank. And that's why I'm having so much trouble. So you're going to have to do it from the road. Like you might go off the road. I've tried with our backhoe. Whatever you can reach from the road, basically.

I've tried with our backhoe and you can't get your, my back, the town's backhoe. You can't turn it horizontal with the road. Each tire's on the edge on this side and on the edge on that side. So you can't turn it to even do anything there. At the water plant, I've tried to clamshell and rip. While there's fence over there and stuff like that, we have most of the fence out of our way now. But it's just not efficient. This is the most efficient way. And it's going to save us a truck coming from the body shop Monday, the paint job on that, the paint job on our four-, five-, six-year-old jet vac, our backhoe, the paint on the 21, because it's all rubbing. And I either go in the pond or I brush against the trees.

So how often do you anticipate this head needs to be done?

Every few years, several years, four years.

Four or five years. Yeah. If you could get it properly cut down, you could actually weed eat it.

Yeah. That too.

With a metal blade weed eater. Is that what you mean?

I think we'll cut her.

That sounds like, too, the drum would be a little safer. That's a concern as well. We don't want somebody getting hurt.

You feel comfortable operating something like that?

Mm-hmm.

I don't want you falling in. Make a spectacle out of your stuff.

Yeah. I haven't done that yet.

And you think one day is enough with that drum? Yeah. Are we talking past the gate in the sewer plant?

Talking the whole east side of the sewer plant. Past the locked gate. Along the south pond. The whole east side of the south pond past the gate, yeah.

How far? 200 yards.

I think the forestry head would be far more effective. I'm not saying you didn't look around at what's available. I don't know.

they don't they don't run close with sun though the forestry head they don't have that no i i i explained it to them and gave them a few different names that i had seen during the research that i did and they they're cued those keywords weren't popping up for sunbelt

Did you try looking for just forestry equipment? Like it's not necessarily on a skid steer? No. Because it's on a hill.

I imagine it would be cost prohibited to hire a company to come out here and do it.

I thought about that. A company that would have one of those attachments instead of calling somebody.

Yeah, there's people that do land clearing and stuff like that, but imagine that's costly. It definitely needs to get done.

I've tried walk with the hedge trimmers. I've tried walking with a chainsaw. I've tried backhoe. I've tried With the chainsaw in your mind you think you know Edward Scissorhands just it's clear. It's not The vine it's too viney for that stick Takes forever

yeah I think you know we need to we need to move we don't pay sales tax though right so this would be under $3,000 so the certificate the certificate of insurance will will take off $310.50?

Yes, and $620 on the two-day. Sales tax will drop off as well, like you just said.

So you're going to save $500 off of that $3,100. So it's going to be $2,600 roughly. I'll make the motion that we spend the $2,600 and get this done. I'll second that.

So what happens if we damage this equipment and we don't have the insurance?

No, we'll have the insurance, and that's going to knock off $300.

Knock off their insurance. Right, Jennifer, that's what they need.

I'll call to make sure of it, yeah.

We have a motion and a second to rent a skid steer and a mulcher attachment for a day. All in favor? Aye.

Okay, next I have. Nick Harris, I talked to him before the meeting and. He's saying 3062 dollars. For the drains in front of town hall and the drain. IN FRONT OF THE SHOP. WE'RE GOING TO PLAY THE DEPTH IN FRONT OF TOWN HALL RIGHT HERE. BUT INSTEAD OF NINE OR EIGHT, WE'RE GOING TO DO SIX, TRY TO DO SIX. ABOUT $3,062.

SO THAT'S THESE FOUR? THESE THREE AND THEN THE ONE A BLOCK DOWN? YEAH.

SO FOR ALL FOUR IS $3,062? YEAH.

Is that in front of the gazebo?

No. These are existing drains that are crumbling around the edge. That Main Street drain is going to be done in-house. It's going to be brand new. It's flat pavement now. It'll be a square drain.

Well, it needs to be done before festival, right?

And these are storm drains, right?

Yes. Uh, all of them should be. It probably is. It's probably 2 inlets in a manhole in the middle. Sewers out back.

Yeah.

Yep. So it's storm.

Okay. Okay.

Well, I move that we approve that. Replacing the storm drain, not replacing them, but rehabbing them. Would that be the correct terminology?

Yeah, it's just the paid service, the approach to it, basically doing the concrete and stuff. all right um two things with sidewalks have you been in contact with bill malott uh he wants to do i've been in contact with bill over ordering surveys okay i ordered it like two or three weeks ago SO IF THERE'S NOT PINS OUT FRONT, I NEED TO KNOW THAT.

I ORDERED IT, AND THEY CAME BACK BAD.

SO WE BOTH WERE RECLINED.

I HAVEN'T HEARD ANYTHING. I HAVEN'T GOT ANYTHING IN THE MAIL.

PILLARS? YEAH. OKAY. I CALLED IT. I MEAN, I'VE GOT THE RECORD ON MY PHONE, BUT THE DAY AFTER OUR MEETING, I CALLED IT.

I CALLED THEM, AND THEN A WEEK WENT BY, AND I SAID, HEY, I NEED YOU GUYS TO GET OUT HERE. OKAY. ALL RIGHT. WHATEVER. DOESN'T MATTER. ANYWAY.

so once we establish where that line is he's saying that he's going to incorporate the sidewalk into there what we've told him in the meeting was the sidewalk portion of whatever poor he's doing needs to have an expansion joint or be cut in such a way where it's different than the rest of it where it's like a sidewalk right does that make sense yeah um and that way if it ever had to be torn out in the future or something like that it's portion of this is sidewalk and there's more concrete on either side of it or whatever you know the other thing is he's saying a lot of things about elevations and water runoff and all that and that kind of concerns me I have a feeling that he's gonna want to raise it a lot so I told him I mean we said in the meeting here that that we would work with him on elevations and trying to figure that out in his town property know obviously none of us are engineers and we don't expect that uh you know we know what we're we know the situation but you need to uh establish that point or approve what they've got formed up or whatever like they can't just go do whatever they want it is town property right so pay attention to what's around it and uh you know we want a grade that makes sense yep is he ready to pour i mean are they are they framing over there there's no forms up now but sure and and it probably does need to come up Probably needs to come up a lot, but it probably is not going to be street level. If I had to guess, I don't know. Lower it's probably going to be some yeah, it's going to be a split in the difference between. The street and the grass, you know. uh so anyway you can figure that out the next thing would be were you here when we talked about the sidewalk segments at the meeting on monday no and we identified segments of three different half blocks so from where he's going to end his four to kaufman we need a price for okay from the north end of the sidewalk in front of Mrs. Teal's house to Walnut, Walton. We need a price for it. And then what was it? It was Main to the Alley?

Main on the west side of Broadway.

On Broadway from Main to the Alley. Yeah. Heading north on the west side. We need a price for it. And, I mean, obviously, I think, you know, it's likely to be Mr. Harris. He usually comes in under others, but I would like two sets of numbers at least on those.

Okay. From the end of Malotte to Kauffman, from north into sidewalk, from Neela to Walton, on Broadway from Main to Alley heading north on west side.

And obviously, ADA, when it meets the pavement, it needs to have the bumps. This one over here, let's make it cross the alley like we're doing with all the other ones. And width, let's match existing, I guess. We've kind of gotten back and forth on are they four foot, are they five foot, are they four and a half? There's a mix around town. So we'll just match what they will join up with, I guess. Do what makes sense. Go ahead. Sound like a good summary of what we kind of talked about in the last meeting. Yep.

All right. I know you're talking about surveys. I'm just listening to both of you order the survey. And I'm sure that wasn't the survey that took place at the corner of Kauffman and Indiana. It shouldn't be. Southeast corner.

That's for their fence. Okay. But he told me, Murray said, now I remember, he said, Murray said, you're supposed to order a survey. That's how that phone call went.

And I didn't even want a full property survey. I said, I need to know that front property line.

I know there's a sidewalk for things to do that. Yeah. Just to ask. Sure, sure. Just from back and around seeing survey states. Yep. Okay. Okay.

Okay.

Before we get into the library, we've got a summary from Mr. Nikolaou about the utilities of the property on County Line Road. If a property hasn't used utilities for a very, very, very long time, it's not even an inhabited property at the time. I don't know that there's anything... That requires us to maintain a service there. Matter of fact, the gas company, I pay for gas service at my house that I own over here on meridian street. Because if I don't pay for gas service for a year, they're going to come pick it up because that's a potential leak point. That's a, that's an unused service. And so I don't think that, um. we're in any way obligated to provide service to them for free to make that connection for free I don't think that I don't know that there was any indication historically here and all the way up until now they're asking about it that anybody was even going to use that property and utilize utilities anyway I don't know if there's any if there's a well there if there used to be a septic there there weren't even people living in the trailer that's there they're grand camper there for a little bit or something like that but the point is the property wasn't being used like any of our other properties around and they haven't been a customer ever I know of, probably not since before.

Well, I was looking, I was thinking that, I went back on my, in my computer, I could go back 15 years. Yeah. And did not find.

No water service. No water service there. Okay.

But I remember when you and I, yeah, when we used to read meters, because I was kind of thinking the same thing, we read, I was thinking that we read a meter over there. I mean, I mean, I could pull out boxes, you know,

I'm not saying that they were never, ever a customer. There wasn't ever a customer that lived there or owned that property. Is that the same property that had the gas fire in the 90s?

It was behind.

It was a different property?

Mm-hmm.

But in any case, I don't know.

You're trying to determine whether we need to charge them a hookup fee.

They don't want to pay one, and I know why they don't want to pay one. But I don't know the... I think they should have to.

There's not an existing line there. I get that from...

There's an abandoned pit now, but whatever service line is there is probably just abandoned underground, wasn't connected to the water main. And who knows the condition of that, too. I mean, it was likely put in in the late 60s, early 70s. So it should be replaced, no matter what.

Am I supposed to find that? You're not supposed to do anything with it. He told me to find it on Monday.

Well, he says in his letter here that you guys were going to try to locate it, but I'm assuming he's thinking the back truck or something. So I am supposed to do something with it. Well, I guess if he needs your help, you're going to help him, like always.

Well, if there's no current water service there, and we're going to have to do work to hook him up. You should have to pay for it. What's the fee?

It's like 2 grand or something. Well, there's an availability fee. And then tap fee is the actual costs relating to. Making the connection now. So this would be this is a question.

TAP fees are $1,000 apiece, water and sewer.

Availability fee... No, no, no, no, no, no, no, no. We raised that.

TAP fee is the actual cost of making the physical connection. So it's going to vary. Availability fee is the set cost that's having to do with quantifying the impact of that connection to our system.

So the availability fee is $1,400 for water and $3,600 for sewer.

So the question then becomes... you charge them the cost relating to physically connecting and waive an availability fee because it's not like it's a new dwelling although it will be a new dwelling they also yeah they also do need to make a sewer connection Which I don't think has ever existed there. Am I understanding that? Right? I think they had a septic or probably went out to the field or something like that.

So we're in Tipton County.

So, our choices are.

Well, they just want us to do it. Well, and I don't think that's reasonable. And I don't think that we would have I don't think we had a a reasonable. We should have there should be a reason. There's not a reasonable expectation on us to maintain indefinitely a disused connection.

We don't know how long it's been. Not used or I mean, over 15 years.

And I think he said 20. I think he said himself 20 years. He thought it was about 20 years ago. I think he's trying to get his dad ready to pull a trailer in there to live is what his purpose is.

Well, if it's what we would charge everybody else, then we ought to charge them. It's not they've never had sewer then there's an availability fee there because they've never had it.

I guess I would be inclined as I sit here thinking about this to not worry about. An availability fee for water, but then they should pay any tab related fees for making a physical connection. And then for the wastewater, if there's never been a connection. Whatever, yes. The cost of making a physical connection and the availability.

And that water mains on the south side of County Line 206.

So we would have to go underneath, like you said, bore under the road if we can't find an existing. And if we do find an existing, we probably should just put a new one in.

It depends. Some of the old stuff is thick wall and you can be reasonably... could reasonably assume it'd be in decent condition under the road but a lot of it's thin wall like old well pipe and i won't trust that ever because we i mean there's houses in town that have older than 15 year service lines yeah there's there's several that have original you know mine was original too i replaced it and i was lucky enough that it was old thin wall

And I think I do remember reading a meter there That was that was 20 20 years ago. Well, I would be willing to waive the availability of water I

charging the tap fee on the water the sewer because they've never had it charging for both for sewer charging for just the tap fee for this water whatever it costs us to hook it up and they incur the cost of installing the sewer Right, right. The sewer and the availability fee on the sewer. In addition to... And the water. And that's going to be a major... Yeah, it is. Going under that road. But that, I mean, if somebody built a house, that's what we charge them, right?

Unfortunately, these kind of utilities, they're so essential, but there's not really an inexpensive way to do it anymore because you do a septic. You try to do a septic now. Doing a compliant septic system is...

It's not going to happen.

And especially depending on lot size. Like, there's people that spend $50,000 on a septic system. That's kind of almost routine now.

I know the new house that was built across on County Line, the old Breedlove property. Of course, there was existing, I think there was existing water there. I don't know about sewage. And I don't even know if they're on. Are they on sewage, Jennifer?

They are on water and sewer.

Water and sewer.

So when the people over here on Central built that house on the T of Jackson and Central, they built a house there. Are they on water and sewer and they had to pay an availability fee and a tap fee and all that stuff? Well, then that's no different than anybody else.

The house will probably just pay it to them.

And I assume that new house over there. Well, I'm willing to waive the availability on the water because that's not that big of a deal.

Really, it's probably not a bad idea to investigate if this is something that could, if the water mantle will be down, if it could be uncovered. And that line's laying right there. You know, John looks at it. It's a thick wall. You could see if you give me water about the other end of the pit. But so that would save them. It's intentionally a fair amount of money.

Getting over across the street, but I. I don't have any idea where the sewer is there.

Well, I know for sure there's sort of that once in reality. There's sooner in that East West out.

down the north and south alley by the house over there there's probably a ceiling in the north south I just don't know how far north it goes right I have to look to print it's not going to be easy I took the county as my understanding will not permit them to put a septic tank is that correct I think that's too little I think that's what he said

There's a way to do it. Like, I know the next door neighbor is on our sewer.

Okay, to the west, east, or to the west? To the west, that little White House.

You may have to run a lot of line to get there. Right, I think it was a directional bore, and they've got that grinder pit deal. They pump it out to it. And those you want, as I understand it, to actually...

Yes, so what are we looking for?

It stops between railroad and Broadway in that alley. Railroad and Broadway. We need to go further east. I'm saying that's where it stops.

Oh, you're saying that east west alley, that run? Yeah. What about the north-south alley between Broadway and Indiana? How far north does that go?

Right behind Greg Babers. Broadway. Elizabeth Hickman.

The next block west. By my house over there on Meridian.

Elizabeth Hickman, that's where Whitey Shadon.

Yeah, that's between Indiana and Central, I was saying, between Broadway and Indiana.

What was his name?

Whitey?

No, the guy on the count of nine. David Castle.

Yeah, it runs through there, too. Where does it stop? It runs from Whitey Shedongs to this alley.

Yep.

It's a segment.

Yeah. But what I'm asking about is north-south between Broadway and Indiana. I believe they're sooner as well. How far north is that?

Oh, it goes. Oh, it goes. Chris Lane's.

The next alley. You're a block off.

So here's Central.

Between Broadway and Indiana is what I'm asking about. Is there sewer there?

There's no north and south there. Sewer there.

There is down by me. By my house on Indiana. It's a box. I know there's sewer behind my house on Indiana. This map might be...

Out of date then.

Okay, it doesn't matter. I guess the point would be, I don't know what our official. Statement or whatever to them should be. I mean, we're not really making any. Decisions right now, I don't think, but I think that. Communication needs to happen with the property owner.

Well, and also, he shouldn't be just go digging up if we tell them we're going to charge them and they say no, and John shouldn't even be starting that. I mean, I think that conversation needs to happen before we start digging.

All right. I guess I'll just call John and give him a kind of a summary of what we've discussed here. He can get back in touch with the property owner, I suppose. All right. Anything else for Luke? I'm not trying to kick you out or anything. I just don't want to use any more of your time if you're looking to leave. Library. So were you able to get an amended quote or an addendum or whatever you'd want to call it?

Kind of. I met with the painter out there today. and I talked to Brady on the phone and he told me that they have three W-2 employees, 10 1099 employees and 50 subcontractors that they use. The painter came out and looked at taking all of the bookcases off, painting and put them back. And I told him to include in the quote, fixing everything that's wrong with the ceiling Mudding, taping, holes, whatever's wrong up there, fix it and paint it. So what Brody came up with for the labor was $4,400 for fixing everything, painting the ceiling. I haven't yet got a quote. Cost materials. Cost materials and labor for fixing the ceiling or painting it. I don't have a number for what the actual paint cost is going to be for the walls. He hasn't got that yet.

$1,000 in paint.

of paint, yeah, I would assume that. So it's 4,400 bucks of labor and materials for the ceiling and part of the walls and removing the bookcases and then whatever paint costs are for the rest of the building, which I don't anticipate being more than 800 or 1,000 pounds. So I would add 5,200 onto that quote. I mean, I can read you what he sent me, but I gave you the summary. So, sure. He said, pinky hole area, ceilings and walls, no paint included. That includes removing bookshelves and installing back on. Also includes fixing loose tape joints on ceiling and retexturing the patches. It's $4,400. I can add in the wall paint when I get home. He included the mud, ceiling paint, and prep materials. So that's what he just said.

it is it is and is that okay did you say it's painting the whole ceiling yes yes okay good and fixing everything that's wrong and all the all the shelving and the entire all of the show yeah and that would be a good time when that shelving is loose for that part absolutely that takes care of that and i could i could pull that car

That's not in anybody's quote to pull the cart. So I can take Cooper down there and do that.

Thank you for volunteering. No kidding.

I mean, it'll take a couple hours at the most to pull that carpet up. It's disposing of it that would be the issue. So if Brady has or whoever has a dumpster that we could put it in, that would be helpful. I did not see in either quote that there would be a dumpster outside.

I did ask him about that, I think, about dumps.

I don't know if they have trailers, dump trailers. A lot of these contractors now have trailers. But there is a disposal fee involved with that. I don't know if that's included in that. What was the amount?

He did not give me a, let me ask him. I'm gonna ask him when we could start. I thought he might show up tonight, but apparently he's still at the job site where he's working now. My wife just texted me and said that the dinner's ready.

What's your map for, Mark? What's the map for? I got some copies for you.

I also Maria also called for some references I got that back in the email today This is a guy, Freddie, who was on the phone when I was at your house, and I called him originally asking him for people. Yes. He did work in his house, and I've been to this guy's house, and if Brady did the work on that house, it's top-notch.

Good.

There's a lot of metal railing. Okay. I think we need to move. I don't know. I don't, at this point, don't care who it is. I just think we need to get moving. I mean, we talked about it before, Murray. I mean, I prefer the workhorse. I think Pam will lead that way.

I know you do. I've been in this guy's house. I've seen what he's done for the Noblesville Fire Department. He just built a brand new house on 266th Street down here in Arcadia. It's very nice. Very good work. Um, And he actually, when we were over there too, he's excited about, I think they're both capable of doing it. They're more, probably cater more to the more modern. He's excited about trying to reproduce some of those trim pieces and stuff like that. He's more traditional, I think. My biggest thing is I view their abilities as probably being mostly equivalent. He's a lot lower. And that can be a scary proposition. But I even asked him, like, why are you so cheap? And he's like, I'm not looking to make money. It's like I'm not looking to rob anybody. He said, you know, I have people all the time that get these sky high quotes and I can come in and give them a really good result. I don't feel like I'm gouging anybody. So that's kind of how he does things. I don't ultimately have that strong of feelings other than ultimately kind of to me it comes down to I don't have any strong personal feelings here. I don't have any strong feelings against this. But what I am thinking about is we've probably got $10,000 in floor coverings. We probably have several thousand dollars in lighting. probably got these other things that we haven't nailed down yet and how much are we actually willing to spend uh on this on this project i mean i guess that's something that if we were if we want to go this direction we got to know that we're going to go way over the bond that we've been yeah and we might even get close now right uh and i'm not saying that puts us in a financial hardship wouldn't be I don't know that's just kind of I don't know how many people he employs that I've seen he's got two and that's kind of how he talks as well I haven't explicitly asked him how many total as the reality is the actual main portion of construction there is not a big project and we don't need a crew of 20 in there. We need a few people that are paying attention.

I guess my goal, Murray, is to get as close to completion as we can. I don't want to get to a point where we've got this to do and that to do. I know originally in this project, and this is before I came here, But, you know.

I don't want as close to completion as we can. I want completed.

One is $40,000. We need a done building. And the other, the one with $40,000, and the other is $57,000. Well, $52,000, and then you add. Add the $5,000. Add the $5,000 there. $57,000.

Yeah, either way, it's not complete because we don't have flooring and lighting in either one. Yeah.

Bathroom finishes, flooring, lights and carpet.

I just asked, of course. He made it sound like he could start pretty much right away. What's his timeline? I don't know. I just asked. Okay. Yeah, I think he could start before we get to the end of the month.

I think either one of them, though, moving in before the festival is out. I think we're way past that right now. I don't think a month. I don't think there's any way. six weeks moving it we might be close to done with the building but the move is going to be an undertaking that is yeah i i don't i don't know that they could be done in six weeks to give us a month to move everything yeah no you're probably right and you'd have to move the phone lines let's just have a question that that's too that's pushing too hard july 17th he doesn't have

Anything about that exterior door on here?

No.

And in fairness, this might not reflect the materials for that either because it is an odd sized door. And at the time that he made this, we were still waiting on the trim door guy to get back with that. But the labor is here.

$70,000 is a lot of money.

Mayhem has taxes on his.

Yeah.

Four doors. It's more than four doors. I actually think it might be seven doors, so they're both wrong on their thing. This workhorse has four doors. He has six. Let me think about this. Seven interior and an exterior. Got eight doors.

Seven interior?

On the plans, I think it might show six interior, but behind that bathroom, she won't have

Like I said, I don't care. I know the quality of work this guy does. I don't know the other guy's quality of work. Murray, if you'll vouch for him, I don't care anymore. I just want to see some progress moving. So if we're willing to take a risk and save 17,000, I mean, a risk being that it's on the cheap end, I'm okay with that. I don't care. I just want to see us do something and not spin a wheel. I don't know how you guys feel about it, but thanks.

I'm ready to get rolling. I've spent considerable time on this. Oh, I know. And it stinks not actually seeing it manifest into something big yet, you know, like. I'm pretty confident we get a good result either way. I'm also very confident as I sit here stating the following, which is I don't know that either of them are 100% accurate. I think we're going to hit things along the way that are going to be an additional cost. And being that that's the case, I also think that he's the kind of guy that, oh, there's this thing that's going to take me a day, but you know, just give me an extra 300 bucks or something like that, you know? Like, he's one of those kind of guys.

He just got back to me. He said mid-September, depending on the weather. To start?

What was that?

Mid-September.

Okay. I'm good with it.

Does somebody want to make a motion?

I move that we proceed with Mahan Construction and Restoration for the library remodel.

I'll second.

All in favor?

Aye. Okay. Two more things while we're talking about this then. I am going to try to find, I told you all I would and I forgot, I'm going to try to find the lighting that I had found a couple months ago and get that to you all through email so you can see it. be in carpet which is what was originally in my mind is everything carpet except the bathroom but maybe all of that kind of at that that whole side of the building maybe that all needs to be some kind of an easily cleanable moppable floor from the doors heading north yeah and however that looks if we leave that counter at the entrance

So everything if you're walking in the front door everything to the left of the door we're going to do carpet.

That would be that's kind of where that makes sense because that's where we will be sitting for a meeting. We need to make a decision on what we want to do there or an eighth, but it's not going to be a pile carpet. It's not going to be anything that looks like this. And maybe there's a border involved somewhere. Around the edges? Yeah, something like that.

Are we talking normal carpet or square carpets?

So carpet squares are easy for maintenance, but I don't know if we'll find anything that looks right. But anyway, the point is, I want to And then for any areas that aren't carpet, I haven't looked at LVP recently to know if there's anything that looks kind of period correct. I've used a lot of LVP. Yeah, and a lot of it I'm not happy with at all, but I know it's so common now that there has to be a lot of options. The other is something that has been around forever. Not vinyl sheikah. actual linoleum has been around for like 150 years or something like that. And there might be some cool options there. The other is there's some engineered floors that would just look like a wood floor because it is wood veneer on top. And we don't want anything that looks too modern because it's not modern.

find something that replicated hardwood.

I'll drag out those pictures from the Carnegie Library that we went to and visited.

And there's been others transact around the state too. Some of them restored, some of them not. That would be interesting to see if we could find. What are the odds of having that wood flooring under there be worth anything? It's going to be rough. And it's also got some kind of under alignment over the hole. I mean, I've moved that before, and it's been just fine. Sure. It depends on how there's a problem. There's no finish on it, though. So who knows?

There isn't.

Oh, because we can see that from the elevator shaft. Yeah. So who knows? That could be a good thing. That could be a terrible thing. It could have a big stain that you can't get rid of. That's a lot of work to even get to this.

That's a lot of work to get to that.

And you could nail in the transitions. So anyway.

just very very quickly did you guys um oh my god did you guys get the email about the uh the plan the planning commission meeting about the uh the fence and all that I got it but I didn't quite understand I haven't checked my email since our last meeting okay so it was just talking about Cal to actually go about the process so I didn't know if you guys wanted me to I know you guys talked about the plan commission meeting on the

So we're thinking that none of this got that because I remember voting on it in a meeting I Mean we're gonna change it again. Yeah, so we would need to do this. Yeah Okay So what's that the upshot here is? He would need to prepare this before Ten days before

yeah it says the plan commission has to provide a 10-day notice prior to the to the meeting we don't even have we don't have 10 days now do we it's gonna be next no it'll be a week from monday yeah can we do it as this just if they're wanting to construct i feel bad making them wait a month

So we'd have them. Oh, no.

23rd is the week from Monday. Weekends don't count, right?

You know what? Sometimes they do, sometimes they don't. I'll have to check on that.

It'll be 10 days today.

It'll be 10 days today.

It's just too late there. We do it. We do it.

Well, and you know what? I'm not even sure if I have to really advertise this in the paper. because we at the beginning of the year we advertise for our plan commission meeting to be at oh this is just notice of the meeting yes i think so so i'm thinking that yeah yeah commission has to provide at least 10 days notice that you're having a plan commission right so i mean i could put it right here in the window and it would be that would be the 10 day well we've already said so we've already said we're having the plan commission have we advertised for that well we advertise for those at the beginning of the year that and the bza if there is business then yes okay okay okay all right so i guess we'll plan on that happening on the 27th okay um you want it at 5 or 5 30. i think i've advertised for 5 30. that's what always lasts we'll just keep it at 5 30. okay

Have you asked American Legal Publishing if they will redo our ordinances?

They have combined with another company, and I was thinking of that just yesterday.

Well, because what I'm curious about is they may not want to walk in and start adjusting what was it, ground source or whatever that company was, using their format. but I'm pretty sure they do zoning ordinances and so almost like recodifying what we have I can be costly I'm sure but we can't keep we have to make this something that can be easily amended and it needs to be something that's accessible inquire emails this year from people saying, hey, can I get your zoning ordinance? And I say, I give you what I can, but here's where we're at, and I can't make any headway for some reason with getting them updated.

Yeah. Okay. They, like I said, they just combined with a different company. Maybe that is something that...

I mean, on their website, if I'm not mixing them up with somebody else, they even have like a... It wasn't just a picture. They had like an online map that they could do with people zoning where you could click on a property and it would give you the zoning details and all that stuff.

That would be nice.

It would be. But I'm sure they'd want to redo our whole deal into their format. Maybe that's where the disconnect is.

I'll call and talk to them.

Okay. All right. Is there any other business? I move that we adjourn the meeting. So I'm letting work portion of that work.

Is that all right with everybody?

Yeah. We've got a motion to adjourn. All in favor? Aye. Aye. Thank you, everybody. Thank you.