Finance Committee - Regular Meeting

A meeting of the Finance Committee to order on Monday, 12/08/2025 at 05:30PM. Let's rise for the Pledge of Allegiance.

I pledge allegiance to the flag of the United

All right. Roll call of membership. Let the record show that all members are in attendance with the exception of Alder Van Zeeland, who is excused. Approval of the minutes from the previous meeting, item 20 five-fourteen 47. Move to approve.

Second.

All right. We have a motion. We have a second. Any comments, corrections? Seeing none, we'll go ahead and vote. All those in favor?

Aye. All

right. That passes four-zero. We have no public hearings or appearances tonight, so we'll go right into action items starting with 20 five-fourteen 37, which is a 2025 budget amendment adding $32,975 to the general fund for the police department. Move for approval. Second. All right. We have our motion and second. Any comments, questions? Alder Hartzey.

Thank you, Chair. I am wondering what asset forfeiture funds have been used for in the past and how we came upon a nice little nest egg of that regard. District 4.

All right. I got it.

Thank you, chair. It's a good question. These funds are from if there was a case or actual cash seized in an investigation. Once it clears through and they're allowed to release those funds, a portion of that goes back to the state and then we get to keep a portion of that. In the past, I believe it's been used for equipment that's not otherwise covered within the budget so that the police department can have some other funds for those items.

Has it ever come to an amount of this magnitude? I mean, this is a fairly nice little chunk of

change here.

That I can't answer. I don't know the history on it and, like, the amounts in the past.

All right. Well, we've got it. Thank you. All

Anyone else? Seeing none, let's go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes four-zero. Twenty twenty five-fourteen 38 requests to approve the following 2025 budget amendment. It's a number of Two permissions. Yes. So this one's for the K-nine donations and the bike helmets for the annual safety program. So are there any comments or questions on this one? All right. Seeing none, we'll go ahead and vote. All those in favor?

Aye. Opposed? Abstentions? That passes four-zero. 20 five-fourteen 39 requests to approve a 2025 budget amendment to record the receipt of a grant for funding equipment for the general fund hazardous materials. Move to approve. Second. All right. We have a motion and a second. Alder Hartzstein.

This was suspiciously absent any kind of memo. Could there be a little more explanation, please?

Sure. Thank you, Chair. So the state will pay us for certain activities that the hazmat team provides, and then we use those funds to purchase equipment specifically for hazmat and the activities related to that team.

Thank you. Will there be a memo included for the full council for this? I can

ask the department to provide one for us.

That'd be great.

Thank you. Yep.

All right. Anyone else? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes four-zero. 2084, request to approve write off of $62,590.1 of accounts receivable invoices and 16,005 and $50 of personal property taxes.

Move to approve. Sodka.

All right. We have a motion and a second. Alder Hartzey.

Thank you, Chair. I would just like to affirm, just as usual, that even though these are being written off, they will still be pursued?

That is correct. We go through the process to take it off our books, but we continue our collection efforts on them. And when we do receive it, we just record it as revenue once again since we're writing it off now.

Thank you.

That was my question as well. Thank you, Chairman.

Okay. All right. Not seeing any other questions. We'll go ahead and vote. All those in favor?

Aye.

Opposed? Abstentions? That passes four to zero. 20 five-fourteen 58, request to approve proposed ordinance changes to charter ordinance section three-one 131 regarding border review meeting timing.

Move to approve. Second.

All right, we have a motion and a second. Alder Hartzheim.

Thank you, Chair. As a member, a past member of the Board of Review and hopefully a future member of the Board of Review, I appreciate this. I understand that it must have been hard coded somewhere along the line in our code and this allows for a lot more flexibility, so I heartily appreciate it. Thank you.

All right. Anyone else? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes four-zero. 20 Five-fourteen 60, request to award project U26 water main reconstruction for I-four 41 to Crewsack construction for an amount of $357,000 with a contingency of $35,000 for a total amount not to exceed $392,000

Move to approve. Second.

Alright, motion second. Any comments or questions on this? Alder Hartzheim.

Thank you, Chair. The $392,000 that is shown here, and obviously the budget is a lot larger, are we looking at a whole lot of engineering or other things that will need to be taken place that will eat up that budget amount, or are we just that far under budget for this?

District 2, please. Thank you, chair. We're that far under budget. We got some really good prices.

Huzzah. Thank you.

All right. That's good to hear. Any other questions? Alright. Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes four to zero. 20 five-fourteen 61 requests to approve the acceptance of the Department of Natural Resources lead service line replacement community outreach grant for private side lead services replacements outreach in the amount of $65,000 and approve the following 2026 budget amendments, Move to will add second. Those All right. We have a motion. We have a second. Are there any questions or any comments? Alder Hartzey.

Thank you, Chair. If I could direct to Director and Deputy Director. Outreach. Dollars 65,000 seems like a lot for outreach. What is the plan in this regard? Like, send a letter to every single person in the city of Appleton?

Or I mean, where do we go to get to the bottom of this? Thank you. So we it'll be an allow to spend up to 65,000. It is through 2027, so we would have multiple years of the potential to to send out whatever we need to send out. We when we originally applied for this grant, we had teed up, like, a postcard that would get sent out to all residents, engage residents in looking up what material you have, what sort of items can you look for within your basement to determine what material you have.

So really purely information to try and get lead and galvanized replacements completed. This was applied for, as I said, back winter this past winter, and we received notice last month or a few weeks ago that we had received it. So we've already gotten the lead replacements done, but we can still utilize it for galvanized. And then anything else that may come up, again, that we feel we need to reach out to all of the constituents of the city, would be the intent, is that everybody receives some sort of information updating them on status and what to look for at their home.

May I follow-up, please, Chair? Only outreach? This will not be used for actual mitigation? It'll be only used for outreach?

Correct. It is intended only for community outreach.

Okay. Thank you.

Thanks. I'm just trying to do the math in my head. Mean, postage, and you've got somewhere around 25, 26,000 properties.

Mhmm. That's up.

Yeah. I mean, that's just the postage, not even the material that it's printed on the send out. So

This does give us the ability if we wanted to, depending on what our staff capacity would be, that we could utilize, let's say, a marketing consultant or somebody to assemble a a schematic for us if if we wanted to go that route. Like I said, we we plan on going back to the drawing board and reassessing what what kind of needs we feel we have for outreach, and and we'll certainly be bringing that forward.

Sounds good. Anyone else? All right. Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Oh, okay. That's four ayes. So that passes four-zero. Next is 25Dash1463. Request to approve b b 25 parking structure roof replacement contract with Weinert Roofing charge change order number one as a contract amendment in the amount of $53,330 for a new not to exceed contract total of $236,190 and a new contract contingency of $2,500

Move to approve.

Second. All right. We have a motion to second. Any questions on this? Oh, I see a Deputy Director Glenn.

I'm already on. Thanks. Thank you, So just to be clear, when this project for the ramp roofs was originally bid out, we didn't think we had enough money in the budget. So this particular ramp was removed from the original reward award even though we did get bids for it. Other projects within the parking utility came in under budget. So now we get to plug it back in. The bids were good. It's just we didn't we didn't have quite enough money initially. Now we do.

All right. Sounds good. Any questions? No. All right. Seeing none, we'll go ahead and vote. All those in favor? Aye. All right. That passes 40. 20 Five-fourteen64 requests to award Unit G26 Pond dredging to Advance Construction, Incorporated in the amount of $119,802.75 with a contingency of $11,980.27 for a contract total not to exceed $131,783.2 Move to approve. Second. Alright, motion is second. Alder Hartzey.

Thank you, Chair. I know I'm not the only person that does math. This, with the contingency, comes in higher than budget. So what are we looking at here?

So the $120,000 indicates the amount that was specifically identified in the budget line item for pond dredging. However, DPW has miscellaneous pond maintenance that we will be able to dip into to cover the difference.

Okay. Thank you.

All right. Anyone else? Seeing none, let's go ahead and vote. All those in favor?

Aye.

Opposed? Abstentions? That passes four to zero. 20Five-fourteen65, request to award the Appleton Wastewater Treatment Plant MCC Replacement Project Phase I contract to Vanner Electric Company, Incorporated, and in the amount of $1,605,450 with a contingency of 10% for a project total not to exceed $1,765,995

Move to approve. Second.

Right. We have a motion and second. Alder Hartzey.

Thank you, Chair. I, again, am looking at where are we budget wise for this. I know that this is the low bid, and I appreciate that, but I'm just wondering, are we anywhere near where we need to be in that regard, or are there other things in this project that are going to take up eat up some of the budget on this?

You got Director Two. Thank you.

Deputy Director Griffith. Thank you, Chair. There's $3,800,000 in the CIP for 2025, so roughly have about $2,000,000 remaining for phase two in 2026 that will carry over. We're comfortable that there'll be enough money to do both phases.

Excellent. Thank you.

Sounds good. Any other questions? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes four-zero. That is all wait, we do have a couple information items. So if there are any questions on these? Otherwise

Move to adjourn.

All right. We have a motion. Second. And a second. All in favor? Aye. That's four ayes. We are adjourned.