Finance Committee - Regular Meeting

Good evening, everyone. We'll call this meeting or of the Finance Committee on Monday, 01/26/2026 at 05:30PM. Let's rise for the Pledge of Allegiance.

Allegiance I the flag of The United States Of America

Roll call of membership. Let the record show that all members of the committee are present. Approval of the minutes from the previous meeting.

I approve.

Alright. This is the January 12 meeting minutes. Are there any comments or questions?

Seeing none, we'll go ahead

and vote. All those in favor? Aye. That passes five-zero. No public hearings or appearances tonight, so moving into action items starting with '20 six-ninety. Request to sole source a contract to Donahue and Associates for professional services needed to complete the wastewater electrical MCC replacement project for a contract fee of $399,668

Move to approve. Second.

All right, we have a motion to second. Are there any comments or questions on this? Alder Hartzeng.

Thank you, Chair. As you know, I am not a fan of sole sourcing, but I understand and can I realize that this could be actual money savings because of the history that they have behind them? So I will support this. Thanks.

All right. Anyone else? All right. I see none, so we'll just go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes five-zero. 20 six-one 106 requests to transfer 520,595 of unused contingency from Appleton Waste Water Treatment Plant Phase I Belt Filter Press Equipment Upgrade Project contract with Stab Construction to Phase two Stab Construction contract.

Move to approve. Second.

All right, have a motion to second. Are there any comments or questions on this? All right. I am not seeing any, so we will go ahead and vote then. All those in favor?

Aye.

Opposed? Abstentions? That passes five to zero. 26Dash0125 requests a sole source engineering service contract to McMahon as part of caustic chemical system upgrade and raw water lake station valve and pump replacement projects in the amount of $183,000 with a 10% contingency of $18,300 for a total not to exceed $201,300

Move to approve. Second.

All right. We have a motion, second. Any comments or questions on this? All right. I'm not seeing any, so we'll go ahead and vote. And all those in favor?

Aye.

Opposed? Abstentions? That passes. Five to zero. 2022, request to approve Unit B25 Change Order one as contract amendment in the amount of 57,830.9 for a new not to exceed contract total of $1,343,089.41 and a new contract contingency of $0

I'll move to approve. Second.

All right. Have a motion to second. Are there comments or questions on this one? Alder Grove.

Thank you, chair. If we could just have staff explain this one a little bit with the contingency being zero. It looks like it's a closeout to a contract. Is that correct?

Thank you.

These quantities were based on final close

out

quantities calculated at the end of the project. That's correct.

Okay. And with it being listed as change order number one, does that mean there was only one change order? That's correct. Is it at the very end? Okay.

All right. Thank you. Anyone else? Alderman Hartzheim.

Thank you, Chair. Could I just ask a clarifying question of Deputy Director Newburger? Were these add ons that were needed, or was this a complete change to what was requested?

These were primarily drainage add ons that were not identified with the original design but were identified in the field to make sure that the street drained properly based on field conditions.

Thank you. All right. Anyone else? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Extensions? That passes five-zero. 20 six-one 119 requests to accept Fox City's Convention and Visitors Bureau grant in the amount of $100,000 for acoustical improvements at the Fox City's Exhibition Center along with the following 2026 budget amendment.

Move to approve. Second.

All right, we have a motion and a second. So any comments or questions on this one? All right. I'm not seeing any, which I actually didn't expect. But definitely, I think anyone that's been in that facility and dealt with the acoustics, especially anything that's tried to be a little loud and left with a earache, is probably understanding why this is even being proposed. So Alder Hartzheim.

Thank you, Chair. I remember when we talked about using ARPA funds for this particular project as well, I'm wondering if there is a plan for, now that this additional $100,000 is here, whether there will be ARPA funds loosened up and available or whether the project itself is going to take $100,000 more than we expected it was going to.

Director Wahgn, thank you.

Thank you, Chair. Our acoustical improvements are projected to cost roughly around $1,000,000 to do it the right way. We have about $750,000 left in ARPA funds to address acoustical. So this grant will just assist us in better improving what we plan to do. And what we're going to do will grossly improve the situation.

Thank you. Alder Crowley.

Thanks. And following up on that, Director Flick or Deputy Director Flick, what does that gap mean? Does that just mean we'll be able to do less and not get to that full acoustical improvement plan? So we're still not 100% done with design. We're in that phase right now.

We'll have more answers hopefully in the next month, month and a half. But right now, there's one inch panels around the entire perimeter of the exhibition center. We're hoping to put up three to four inch thick panels around. So the more money we have, the thicker the panel we can call out, the better the acoustics. Also, we're looking to put aerial panels up in the ceiling. Again, more money that we have, more panels we can install.

Okay. Thanks. A million dollars is a lot for that, it seems. And hopefully, that is a great improvement.

Alder Van Zeeland.

Thank you, Chair. Do you happen to recall where these as I understand it, there were some things that were removed from the design when the exhibition center was first proposed. Were these what were recommended back then, or has this been only since it's been in operation?

So I do have the history I sat in on all the planning design meetings for the exhibition center and yes we were asked to you know do it the right way however the budget did not allow so that's why we put in the one inch panels instead of the four inch and it

didn't allow.

So the four inch was what was recommended initially?

Yes.

Okay. Thank you.

All right. Anyone else? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes five to zero. 20 six-one hundred twenty one requests to award Unit X26 sewer and water reconstruction to Crouse at construction in the amount of $2,711,111

Move to approve. Second.

All right. And just for note, there is a 2.2% contingency on that. Alder Hartzey.

Thank you, Chair. Deputy Director Newburger. I see on the bid tab that this is below budget, obviously. But I see the estimate of $2,450,000 Did engineering change somewhere along the line to increase this project? Or where does that estimate come from? How does that come in there?

Yeah. Thank you for the question. So unit prices simply came in higher on several bid items. On this one it wasn't so much that the quantities changed significantly from the time of budgeting. Sometimes on these street reconstruction projects where there's lots of traffic interaction involved and railroad crossings involved. There are a lot of contractors won't even touch that. And so contractors don't always know exactly how complicated things are going to get once they get into the project like that. So I think in this case, it ended up resulting in higher unit prices than what we anticipated when the budget was put

Okay. But it does still fall under budget according to the numbers here, so I think We've

been able to take advantage of positive bid variance on other bid projects for budget.

Excellent. Thank you.

Anyone else? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes five-zero. 20 six-one 123 requests to approve the following twenty twenty five-twenty twenty six budget carryover appropriation.

Move to approve. Second.

All right. So this is the $48,000 moving from the 2025 to 2026 ADA improvements. So I don't this kind of goes along with the next item. Deputy Director Flick, go ahead.

Thank you, Chair. I would just point out that traditionally staff would follow the request for carryover in that process. However, with these three pavilions being bundled into one project, we would really like to get this done before May 1 when we open up restrooms to the public and not have any, you know, services denied for use. So that's why we're bringing this individually forward for approval.

That sounds good to me. Any questions? Any comments? Seeing none, we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes five-zero. 20 four-one 124 requests to award the 2026 Parks ADA Improvements Project construction contract to Millbott Construction Services Company in the amount of 82,300

to approve. Second. All right.

With a 10% contingency, just to note that there for the record. So are there any comments or questions on this contract proposal? All right. I am seeing none, so we'll go ahead and vote. All those in favor? Aye. Opposed? Abstentions? That passes five-zero. Twenty six-one hundred twenty, request to approve the following 2026 budget amendment, which is moving $135,000 into consulting services for the Thrivent agreement.

Move to approve. Second.

All right, we have a motion and a second. Any questions or comments here? All right,

seeing none, we'll go ahead

and vote. All those in favor? Aye. Opposed? Abstentions? That passes five-zero. Information items. We have a handful of those on the agenda this week. Are there any questions about any of the information items? All right, seeing none. Move to adjourn. Second. All right, have a motion to second. All those in favor? Aye. All right, that's five ayes. We are adjourned.

Thank you.