Library Board - Regular Meeting

Roll call.

Manny Vega is excused. Frank Schoenbeck?

Here.

DL Kine? Here. Lamont Klepper?

Here.

Felicia Madrid?

Here. Judy Borey? Here.

And Heather Moeller is excused.

The commission may, at this time, take single action on any or all items listed as consent agenda items. These include acceptance of agenda and acceptance of minutes. Any member of the commission may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. May I have a motion for the approval of the agenda and meeting minutes?

Madam Chair, I move that the Parks and Recreation Commission accept the agenda as presented and approve the minutes from the 04/01/2026 regular meeting.

May I have a second?

I second.

May I have roll call?

Frank Schoenbeck?

Yes.

TL Kine? Yes. Lamont Klepper?

Yes.

Felicia Madrid? Yes. Judy Borey?

Yes.

Manny Vega is excused, and Heather Moeller is excused. And that motion passes.

Okay. So did anyone have anything to share that they did since our last meeting?

I was counting heads at the Easter egg hunt.

Nice.

That was fun. That's so much fun to watch those kids. They get so excited. And another great family event. I mean, people are so happy at that event. It's well done.

And it really went really well when we had them split up on those fields.

And

I mean, the parents were glad to see it, too. So they made there were comments from the parents.

Yeah, they worked out good to split the fields up. Nice.

Share your kind of a tea?

I mean, it's upcoming. But I have tickets to tea for the first time in the four years I've been on commission. I planned ahead, also known as I may have bribed someone next to me to go get the tickets in person. Yes. I was like, can you get them with we could all go together. So super excited for that. I've never done it, but I've seen pictures. I feel like we've had good weather. So I've actually peaked at some of our parks. I've been like I'm getting some sunshine. And then I get a little bit, and I'm like, nah, we don't like the sun anymore. So I think the good weather will help. And then I'm super excited for tea.

So I took the girls and our dog, Gotti, down to the jeez, what's the dog park? Rough Ranch? Is that what it is? Okay. Yeah, we went down to the dog park, we had lots of fun and met some of the residents down there. And Bear was a big dog that loved kind of herding us around on the little planks. And the girls really liked that. And so did They liked the park. And we've been driving by the pool a lot. And they're so excited because all the bright colors and all the changes.

And we went to Prospector. So we've just been out and about seeing the parks and stuff. And my little one's going to be doing swim team again this year. We're excited for that. All right. So let's see. Now we're going to have a staff report by Superintendent Dave Butler on other updates and on projects and opportunities in the parks and other service areas.

All right. Good evening, everyone. I have just a few operational updates first. Just wanted to give you all a heads up that starting Memorial Day weekend, the dog park hours actually change for summer maintenance. It's on Thursdays.

You're going have to help me here. We close from ten no, eleven to 3PM to do maintenance on Thursdays instead of being closed up until one. We wanted to give time in the morning for people to come out when it's still relatively cool over summer to be able to use the park when it's not 110 degrees. And then also, the Painted Sky Dog Park has the same hours except their maintenance day is on Wednesday. So there will always be, every day of the week, will be a dog park available to use.

I also wanted to touch on the flowers at the focal point. If you've been by there, you might have noticed that some of them are not really looking like flowers right now. And we know that they don't look great, and that's partially because of the unseasonably hot temperatures we've had and then this odd cool down we're kind of in now. The team down there does have a plan to get some of those swapped out. It's in a few of the rows, and there's quite a few that are missing. So they are working on getting those back in now. We hope to have those in hopefully in the next two to three weeks to give them time to get ready for summer. As far as projects go, I have a few photos to share. The pickleball courts are very close to completion. We did our punch list walk last week.

We have a very, you know, small punch list for a project of this size. So they're working on punch items now, and hopefully they'll have that wrapped up here in the next two to three weeks. We're hoping to complete things right around the May 26. So I just brought a couple shots of the courts as they sit now. They look like they're finished, but they're not. There's still a handful of items that we need to complete before we can really get in there and start using them. The grand opening or ribbon cutting, as we're calling it, is actually scheduled for May 28, 06:30 to 08:30. And I'm sure Jamie will touch on more of the details of that. It's more her realm. I just build them and give them to her to program them.

What date does that fall on?

It's Thursday evening. Thursday.

We will be sending out when we know for sure. So right now, these are just tentative. We have not released to the public. You guys will get a formal invitation as soon as we finalize that this week. But we do want you to start keeping it on your schedule. We definitely want to share with you. That's our intent. But we'll send you a meeting request as well.

Perfect. Thank you. So

just wanted to show you a couple photos as I look now. No there's nothing missing from there that you'll that you'll see opening day, but that's what the where the courts are now. The other big update that I have is we are finally going vertical with the pavilion at the Rodeo grounds. So this was Tuesday morning. Since then, the rest of the structure is almost done.

So we're getting really close out there. They just to give you if you look at this and you look at the size of the truck that's sitting next to it, that's a huge truck. So I just try to give you some sense of size of that pavilion. It's massive, and it's it's gonna be a great feature out there. Just a couple other shots, different angles, and you can see they're just they're cruising on it.

So we hope to have this completed within the next two, three weeks. And then the final step out there, it's less exciting, but these all of our light poles are in, so we have 25 light poles going in around the facility. Once the pavilion's done, the electricians come back to do all the final wiring for the pavilion itself and then install all of the light poles and run electrical to them. All of phase one construction should be complete by the June, barring any delays. But we feel pretty good about sometime in the June, we'll be done. Those are all of the updates I have for you, unless you have any questions for me.

It looks beautiful. It really does.

It looks really good. The pickleball courts almost those pictures almost look fake.

Looks great when it's brand new.

Are we going to delineate pickleball courts as far as skill level at all? Are we going to have some for beginners and some for advanced? Free for all everywhere.

So Frank, we actually have a, we've had several pickleball user group meetings leading up to all of this. And they've been part of like master planning, the design phase. We have our final pickleball user group meeting tomorrow actually just to kind of talk about. Over time, most of them do not want that to be the case. When you start doing levels and things like that, then people get very territorial of the areas and nobody can play here kind of thing.

We're going to hold off on that. But those 10 right now are planned for all open court play. And they'll play by the rules that are done at Prospector Park. So how you put the paddle in, how you get next onto a court, everybody comes off and everybody comes on. So it's not like king of the court or anything like that. But we're talking through some of those. So if they want to look at those options, Riley and I have been talking with them about that those are certainly things we'll talk through. But we're going to finalize a few of those things. The only reservable courts are the old courts for now. We may choose to do that differently later on down the road if we find that we have a lot of availability.

But in the beginning, in our busy times, they'll be pretty much swamped with just open play. So great question.

Thank you.

You answered my question, which was, are they reservable in order for them to play by their own rules, essentially? Are we going to name do we have names for each set of courts, or is it all

They're numbered.

Numbered? Okay. So one through whatever over here, and then the new courts will have numbers as well.

And once the rest of signage and things like that are up, it will be sharing with people that they're not reservable. They won't have the reservable tags on it. It doesn't mean that we can't reserve it for like a tournament or leagues. But we are not making them available to the public for reservation initially.

Okay. All right. Thank you, Dave.

Thank

you. Next, we will have presentation discussion and update on upcoming events and activities by Jamie Sullivan.

Good evening, counsel, commission, members. We've been busy always. You guys mentioned Easter, which did go very well, and our shuttles. People are getting used to just going to the rodeo grounds from the get go to make sure they get there on time. So we saw that being taken advantage of, and it worked out really great.

But we also had our Earth Day event down at Flatiron. Some of these events really fell when it was unseasonably hot in March. And so we did have a little bit lower attendance, but we still had roughly about 500 people come out and get some ladybugs and some seedlings and learn about trees. So we're really excited about that. Elliot went out to Desert Vista with our parks crew, and they planted a tree at the elementary school.

They had about 60 elementary helpers out there. They also got to learn about tree trivia and also planted their own seedlings to take home. We had Art Olympics at the MultiGen Center. We recently took this program over after a volunteer group could no longer continue doing it. So this was a growing year for us, and they hope to continue to style it like our mad science where they will have different rooms with different art mediums.

And so we had a great go of it this year, but we're definitely hoping to expand it. We had our first ever NERF night. NERF night was in response to our mother our our father daughter dance. So we've been having our father daughter dance for a couple of years, and the response was is how about a mother son event? So our staff, as you can see, turned the gym into a Nerf battle zone.

And we had 50 moms and sons out there battling out for the most bullets. They had a ton of fun. We got lots of great feedback. And they're already getting to plan for the next one, which will not be until next year. I think it's lovely that people think we can turn these and just have another one next month.

But that would take away from the anticipation of it. So they will be working on some cooler features for next year. But they're pretty excited. We also landed our April Pools Day, which is an annual event that we partner with the firefighters. We saw about two thirty attendees got to come out and learn about water safety and got to try out the newly renovated pool.

So lots of compliments and love for the bright colors and just how great it looks out there. And our staff it's so exciting when our staff are excited, and they just can't wait for that pool to open, which leads me to swim team. We offered a morning session and an evening session, and both of them are full. So we are very excited that when we started bringing back our swim team three years ago, that both of our time slots are full. So that is very promising for future swimmers.

And also, our first and second session of swim lessons are practically full as well. Probably most of third session, but there is availability in fourth and fifth session. But we are hoping to add some WSIs to those swim lessons and being able to get even more kids in the water. So we're excited about that. Coming up in May, we have Mother's Day tea coming, which sounds like we'll be seeing a few of you there.

I will be there with a couple generations myself. We are completely full at 110 tickets sold, so don't bring any extras with you. Only those that you bought a ticket for, please. May 16 is a very busy day for us. That is our all staff training for all of our part time staff where we bring them together, aquatics and recreation staff together.

We do some team building, and we go over all the necessary trainings. But it is also even more important to that as National Kids to Park Day. We will be celebrating with our dream team. Riley and Jared will be down at the park at Flatiron from nine to eleven, and they will have on hand some passive recreation items for people to use while they enjoy the park. So kites and bubbles and chalk and frisbees and all the typical stuff that you would find at the park.

So if you have families or you know families or you see our flyer, please share that and get our kids to the park on May 16. And then May 29 is a Friday night. That kicks off the opening of the pool. So that is a free family night. All weekend long, we will be discounting our family pool passes by 10%. And then after that, the pool will be open seven days a week. So we're super excited for that. And then I have one more thing. Just give me one second. Sorry.

Let's get our stuff together here. Okay. So last month, at a city council meeting, the council and the city manager recognized Liz for celebrating her thirty years with the city. So tonight, we just want to take a little bit of a moment to continue to share her acknowledgment with you guys. Liz has dedicated her entire career her entire career to the city of Apache Junction.

She started, according to HR, 05/15/1993 as a recreation leader. Some of you guys weren't born yet. She originally intended to study psychology, which probably definitely would have helped in this field or working with us, at least. And in 1996, she started part time as a special interest coordinator. If you are aware of recreation, everyone starts their career as a special interest coordinator.

It's where everybody starts. It's usually not where we finish. It takes a very special person to do that job for thirty years. But so then there was never any doubt in all of our minds that one day that she would be running this department. And here she is thirty years later, and she won't go anywhere else.

Like, she promised me. So I do want to end with a quote from our past director who said it best that Liz Langebock brings a high level of energy to the job. The passion she demonstrates is unmatched is unmatched by any in this profession. And so with that, we just have a little video to share for Liz. So Liz, thank you.

That concludes my report, unless you have any questions.

Thank you, Jamie. And thank you, everybody. I've definitely been very blessed to get to work where I do. It's hardly a job. And I know some days we all feel like it's very frustrating and very stressful. But for the most part, we're really lucky. I wouldn't rather be stressed any place else but here. So very thankful for all that. Thanks.

I love all the happy faces on all of you guys. It must be just a great place to work. And it shows that, because of your dedication for thirty years, that it has been for you. So congratulations.

It's been my pleasure to be on the commission as long as Liz had been director. I got appointed just as Jeff was retiring. So I've watched the challenges that she was greeted with as a warm welcome. They just floated at her one after the other as school district changed their school system days. And then we had the senior citizens' whole program go upside down as somebody withdrew from it. And it was all handled really well. And we continue to move forward.

Along with COVID, too, getting through that.

Yeah. Big congratulations. Some people probably know, but I've been with Liz since the beginning of her career as a participant. Yeah. She was my rec leader, so in her youngest years. Jamie, too. So yeah, very, very cool to see the full circle moment. Yes, of course. All right, next we will discuss old business with presentation on Parks and Recreation fee study by Riley King.

Good evening. I am here to bring you back our recommendations for the fee study. So we're going to briefly run through this, and then I will pull up the grid that kind of shows everything so that we can go over any questions you may have. So, again, just the background. We're required to do do this every five years.

We've came to commission twice, and then we went to city council and got their feedback also. Just a reminder of our market cities and their per capita income for you guys. And then here is just kind of a rundown of what we're recommending to you, and then I will go to the grid that actually shows the prices so you can see those. But we have tried to update fees that have not been changed in five plus years. We increased the following.

So MGC rental fees, sports fields, ramadas and open spaces, personnel fees, alcohol permit, single day fee, and then the rodeo arena and prep fee. And then we did have to look at those new fees like we discussed for the rodeo event center. So the pavilion, dry camp fees, RV space, and hookup fees, portable stalls, and then stall bedding. For facility entry fees and passes recommendations, we are recommending to increase MGC memberships by 10%. We left the daily passes the same price.

And then no change in our aquatics fees as we had just recently increased them in our last fee study. We are also recommending no changes to our program and activity ranges. All of those ranges, we feel like they still meet our needs for those programs. So I'm going to switch over to the grid that we sent out. Thank you, Frank. We did add in the average market in here so it's easily seen for you guys.

Well, I think it makes us look pretty good. Yes.

It any was originally in there. We're not sure how you dropped it out. Thanks for bringing it to

our attention.

Yeah. It somehow got removed, and we don't know where. But we put it back in. So it's So anything that's highlighted yellow is we are is a change. Anything that's not highlighted yellow, we're recommending to keep the same. So like we said, this meeting and classroom spaces for the MGC. Here's your average. This is your current price, and then our suggested changes for you, which then would also change the nonresident and the commercial fee as well. And then our sports fields, we updated those also. And if I'm scrolling too fast, let me know.

And if I could just remind everybody that we do have there's other rate. The other rates for our youth serving nonprofit five zero one(three) organizations, where they only pay 25% of those facility fees. So that's very, very reasonable for our partner agencies that are trying to provide many important services in our community.

Our next one is the Ramadas in the multi use area, increasing those fees up 20%. Our rodeo park. So you will see down here is our new fees. That's why there's not a current fee next to it because we don't technically have those fees as of right now. And then just updating some of the other fees that we already have there.

Our swimming pool rental, we are keeping the same. No changes there. Our special services and equipment so we are recommending that we change this to where these can only be rented on city property. So right now, we let the public come rent them. We are going to make it to where they have to stay on city property. So for special events, stuff like that. Not very many other cities rent them out to the public and let them take them off of city property. And so we're going to follow that model.

How much did we how many are we missing by doing that? Was there a lot of use like that?

No. I

think it's a good idea too. It must be a liability exposure. That's horrible.

And the rate of getting all of our tables and chairs back aren't I wouldn't say it's bad, but it's also not good. We lose a lot of stuff by letting public take it. We know that's a chance, but it also helps make sure that we can keep our stuff because it's on our property.

I think it's a good decision. Yeah.

So the malt beverage permit fee, we're recommending personnel services. So we base this one on our salary. So we kind of do an average of how much it would cost for our staff. So we are asking to increase that one. Our single sports package and our used softballs, Since I've been here in ten years, nobody's ever used it, so we are gonna get rid of those.

And then this one should not be highlighted. I'm so sorry. Yeah. Those two should not be highlighted. So we're not changing those.

Okay. And

then the other change we're asking is we would like to combine our dance fitness exercise. We just want to put that in special interests. We feel like we don't need to break those out anymore, that special interests really captures all of those in that. But we're not changing the range for that fee. Facility entry fees.

So we are keeping the pool passes the same. It is the MGC memberships that we are wanting to raise 10%, but we want to keep the day passes the price they are. We want to be able to have those youth who want to come in or those adults who want to come in just one time to have a reasonable price. Price. And so these would be the prices, the increase that you see.

One of the other things I just want to mention is that it is really difficult comparing fees specifically to other cities. Everybody just does things a little bit differently. So I think we did get a lot of feedback from counsel when we presented that part of them really wanted us to try to keep our fees very reasonable, knowing that there's a lot of other expenses out there. They echo a lot of the things that you guys have mentioned before. Part of the council also wants us to consider being able to recover some of our costs, and that if we need to increase fees that we do that reasonably.

So it's kind of that both sides. And I think we've really tried to strike a balance of raising the fees that we feel like need to so that we can at least cover some of our expenses. As a reminder, our parks and many of our programs are free to the public. And that is paid for by city tax dollars. Fees are put in place so that way individuals who have more exclusive use of a program, of a facility, they are asked to pay a little bit more to contribute towards that.

So that way that offsets the expense to everybody else. So we try to really have a very conservative approach based on your guys' feedback and the feedback of city council. Many of these fees, when Riley says we recently adjusted them, it was five years ago. So that was the last time we did it. So that's how recent. So some of these that we are changing, they haven't been changed for ten years because they weren't changed last time. And so we really tried to pick the things that didn't already get changed. And so again, we've probably taken a more conservative approach on this than the other way of trying to make money.

I think it's really reasonable.

So our next steps so we are going to take any feedback you give to us, and we will come back next commission meeting for final recommendation and approval. After that, we will present your recommendation to city council for discussion. It has to be posted for sixty days, and we will have to hold a public hearing because it is fee related for final adoption. And then we anticipate our fee changes and updates will be in effect no later than January 1.

I have a question. The ten day punch pass, is that adult or is that child?

That is adult. Adult. Okay.

I guess the only thing that stands out to me is the annual pass the family. I understand 10% is a good number to use. It just seems like a fairly large dollar amount.

Let me go to So, you know, a family pass is two adults and up to four children can be on that pass.

That's reasonable. Yes. And

then just to remind you also, the scholarship program is utilized for this. So anybody who qualifies for a scholarship the youth 100% of their portion of that pass is scholarship. So they don't have to pay for that. So if I was a family that qualified, I'd only be paying for let's say I had four people in my family, I would divide four into the total pass for the family pass. And then the kid's portion of that would be completely free. And so it is still very reasonable to individuals who can't afford it. And then we have tried to keep it still much more affordable than any of our other market cities.

Yeah, and I saw you guys recently share out the scholarship stuff. I think it's out there if people needed it. Yeah,

we're trying to make a bigger effort at getting the word out on that.

And it's highly used on the MGC memberships as well, isn't it?

Yes. Our scholarship is used on our MGC memberships.

Now we've to get SilverSneakers to come in and punch in every day.

Yeah. 100%.

Need them to remember to scan their cards.

Twice they can. Just kidding. Don't lie.

No sneaky sneakers. Yeah. Is

there any other questions that I can answer for you or any feedback that you have for us?

Oh, go ahead.

Things like jinx.

No, go ahead. You owe me a Coke.

Okay. We changed the pool fees last time, correct? Yes. Okay, that's what I thought. I remember we did it pretty reasonably.

Yes, the pool fees and the rental fees for the aquatic center were

changed WONG: Pretty much we've just five years ago. Updated what we didn't five years ago. So I still think that's reasonable. If anyone were to ask in the public, I'm like, it's not just every five it goes up. Could be ten or

Yeah, these fees have been raised for ten years, a lot of them. I mean, the cost of everything in the last ten years has exploded. So I think it's more than generous what we do offer. Right. Yeah.

And I think you guys made a good point early on of wanting to know the per capita income of our community. So while we are growing and our demographic is changing, we still are second to the bottom of all of our market cities on what people make in our community. And so while it's important to compare to our market, it's also important to know what people can afford and what our service is here for. So again, we do amazing programs that are free. You can't go a week without there being something free that somebody could personally participate in.

And then the level of parks and facilities that are available to people to just show up and participate at is great. So we have a lot for people for free. We want people to invest and think it's important to pay fees and sign up for the things that are specific to them.

Well, the membership fee to the MGC buys you a lot, a lot of stuff.

Right.

Lot of classes

for people

who want to take any classes.

One other question for electrical for vendors. That one's blank right now. So that's going to be for the rodeo. Yes.

As we were doing this, this was the last very last one we talked about, and we have not figured out what our price would be for that. We are talking with some people who use the rodeo grounds to see if what we think is fair and then also looking at the data from other centers. So we will have that for you guys.

And I think it's also one of the other things we're kind of debating is, do you charge for every location? Is it per vendor? Is it an event, and they just pay one electrical hookup fee? I think those are some things that we're trying to definitely want to work through. And if you have thoughts or ideas, welcome them.

Because it's like LDV has

LDV is a partnered event, so they would not pay anything At all. At all. Yeah, we waive their fees. They wouldn't have to pay that fee. But other events like that that we're out there paying, that's one of the considerations is, is it just one flat fee and they get all the electrical for their vendors?

Yeah, because as I mean, right now, everything's so new. And as interest grows and people see the updates at the rodeo grounds, I mean, it may bring in more similar events where there's vendors like that. And I mean, just from visiting, I've seen vendors have something as simple as a fan or a little cooler or something very small all the way up to big equipment where they're doing a full food service or maybe their truck would run off electric instead of a generator now because x, y, z. So that's my suggestion, is just looking at what runs the gamut on that. And it makes me think of more of like a farmer's Because I don't know that our other cities have I don't know what their events are looking like.

But like, say, Gilbert Farmers Market's been going for a long time. And they have everybody from probably someone running a fan to and maybe they have an idea. That's my thought.

We

can definitely look at that. Yeah. I think the other thing is, can we physically turn off you know, we can't. They are either on or off, correct?

Yep. So all of the vendor outlets are on one. The RVs are split in weird ways. It's just the way that the electrical runs. We can't shut a single outlet off. It would they're all on

All or nothing.

Yeah. It's sections because there's so many that each circuit can support.

Yeah. And yeah, like is it the size of an event and they're going to use more electricity? There's general electrical throughout the facilities. This is really just during that vendor row on those sidewalks where we put dedicated circuits for them to be able to use. And ultimately, at the end of the day, commercial entities for profit or anybody who's making money, the question is, should the city bear the burden of some of those things?

So probably not. And so we'll try to figure out some things that seem to be fair, but also attract events. So at the end of the day, we want events to come here. We want them to like our fees and have lots of things in our community. Because whether we make a ton of money at the rodeo grounds or not, it's about bringing people to our area. And so we'll keep that in mind as well.

So the RV hookups just above that, that includes electrical?

Yes. Explain what

Yeah, so the RV hookup is electrical and water is what we have at the RV.

Just non potable water?

Yes.

Okay.

No. Well, your water

Potable Potable water, sorry, yes.

Just don't

have Non drinking, non drinking.

You just don't have sewer.

It is drinkable water.

It is. Yes.

It is treated drinkable water.

Oh, Okay.

There are no sewer connections.

Okay. So think about it like if your trailer needed to have water coming out of the faucet that you're washing your hands with or drinking or whatever, that's potable

It

is potable, usable water.

I have to like look over at you. I also want to say it backwards. Yes,

you too. Always get them

switched. Learning.

Now we're learning too. Is there a dump station for the RV hookup?

We do not have a dump station. So they would be responsible to take it off-site and dump.

I would suggest just making information of the nearest ones available

quite handy.

We've hold time for five years, so this is old half

of year.

Yeah, we're guessing a lot, right? Because this is also new. So what about do we do deposits?

So they pay in full. So we make everybody pay in full. And then we have a refund policy. So if they were to cancel within their refund policy, it is 10% that we keep.

Yeah. My thought is just some things offer a little more of a risk, I suppose. And so then deposits sometimes lower the risk.

And we do have a so the only deposit we have is for the stage. So if you rent the stage, you have to there's a stage deposit. If you don't do any damage to the stage, then you get your deposit back.

Yeah.

So we used to have a deposit fee long ago. And Jamie, you can help kick in if I say this wrong. But and it was a deposit that was refundable. And so that was a nightmare to have to monitor. It would come in a different form of payment sometimes. How do we get it back to the person? Sometimes they'd do a check, and it would sit in our we'd have it for years, and they wouldn't come pay or cash, and they wouldn't remember to come and pick it up. So through our fee study process, we did away with a lot of that and made it so that whatever deposits we have are towards the fee itself. And then again, there are ways to get money back. We've been doing facility rentals for a very long time on lots you know, the stage is a big risk.

And we've never had an issue of needing to be able you know, somebody not treating it right that wouldn't do what they needed to do.

And any big events that we are bringing in, we would make them provide a certificate of insurance. So that way we know that if they break something, that they do have insurance to cover it. Somebody who brings in an RV who might run over a post, like, it's just not worth the logistics and the financial nightmare of keeping money, giving money back, having money on people's accounts at the end of the year for tax purposes. And we just have not found that it's been an issue. We've had great customers. So

for an RV, we do get their insurance and make sure they have their insurance?

I was referring to the larger events where we have more of a risk, where they're going to have lots of people out there, lots of vehicles out there using lots of amenities, we would require a certificate of insurance for them to be on premise.

And that's a great thought too, though. I don't think we've thought through that far about RV stuff. So for our holiday light parade, they have to show proof of insurance on their vehicle to even be able to be in our light parade at night. So those will definitely be things we can look at. So I think that's a great point for us to

think never about. Been to an RV park, though, that asks for proof of insurance.

What's that?

I've never been to an

But RV park that asked for proof of

unintentionally, things do happen. So it's one of those things to think about if we're not taking deposits with all the new upgrades out there at the rodeo center.

And there will be I mean, in our next phase, we are talking about cameras and things like that. So it's no different than any of our parks. Our gym, we had somebody who accidentally kicked a ball too high into the ceiling right when we opened. And it hit on the sprinklers and almost flooded a whole area that we had to address. And so again, we're not going to charge a kid and their family. I mean, was tens of thousands of dollars potentially at the time. Luckily, we were in the early phases of it. So those are all things that our city already we have insurance as well. And so our insurance covers smaller things like that. And I think that'll be a good thing for us just to test.

And we'll be back here in another five years. That'll come before we know it. And if we find that it's a problem, we can absolutely come back and put some of those directly into our fees that we're going to do something a little bit different if we find that we need to.

Any other questions or feedback from me?

Nice job.

That's nice. Thank you for

all the information. I

will be back next month.

Okay Riley,

can't You scare

give me one more time.

So next month will be your chance to really approve it. So if you have any other questions that come to your mind early on, definitely reach out and just let us know so that we can come prepared to that meeting for that. Because we would really love to be able to adopt one way or the other if there's some other change or something like that. But we're not in a big rush. So it's not like we can't come back to a future meeting. Just know that our summer meetings get tricky because of fourth of July and all of that kind of thing.

So once we adopt, it's the public hearing. That's where the final adoption comes?

I should call it something different. I'm sorry. You're right. You guys will be approving, and you will be sending a recommendation to counsel, technically, with your So whatever you move to accept is what will go to counsel for their consideration. And then it will go have the public notice. And it will be finally adopted at a public hearing.

Okay. All right. Thank you, Riley. Thank you, everyone.

Thank you.

Next, we don't have any new business. So do we have a call to the public tonight?

No. No? Okay.

Alright. Commissioners, if you have anything to suggest or recommend being added to the next agenda, you may give your, suggested topic to our staff members to be added to the next or any subsequent agenda of the Parks and Recreation Commission. No discussion on the topic. Suggestions are to take place at this time. Okay. And before we go on to item 11 for selection of meeting dates, Director Liz would like to discuss some of our plans for our next meetings.

Yeah. So I just wanted to mention I will not be here at the June meeting, but all of our other fabulous folks will be here to be able to take us through that one. We really wanted just to make sure that we were going to have a quorum because it will make a difference of whether or not we cancel next meeting or the July meeting. We do have the ability to do this July meeting. In other years, it's been on the same day as fourth of July or the day after or too close.

So we could do it in July if we needed to. And so mainly we just wanted to make sure that next week or next month is still a good date for everybody. If you have a lot of issues or questions, then we would probably not you guys could motion to not vote on that date and have us bring back other information. We don't feel like we're hearing a whole lot of disagreement on these. So we feel confident in being able to just continue to move forward.

We just mainly wanted to make sure that that June date is still good. If we have June, we will probably not have July. Again, unless you come back and there just happens to be a lot more questions or concerns, or maybe we hear from somebody that they have other things they want us to consider.

When does the July 1 land on?

July 1. Is that right?

Yes, I believe it

is. Okay.

Early. I think Christy.

Yeah. So

we've never had a July 1.

Yeah. You've never had a July meeting at all because we almost always cancel it.

Yeah.

Well, first, you guys have the big event, so I feel like you need the break. Second, it's my birthday that week. So I could use the break.

Good party here.

Yeah, I'm available for June. July, I'm totally whole if you guys continue to June's good.

Not have on.

June's good.

Perfect. All right. Thank you.

All

right. Let's see. Next is selection of meeting dates, times, location, and purpose. May I ask for a motion?

I move that the Parks and

Recreation Commission hold a regular meeting on 06/03/2026, at 6PM, and the city council chamber is located at 300 East Superstition Boulevard.

May I get a second?

I'll second that. May I get roll call?

Dee Alkind? Yes. Lamont Clepper?

Yes.

Felicia Madrid? Yes. Judy Borey?

Yes.

Frank Schoenbeck?

Yes.

And Heather Moeller is excused, and Manny Vega is excused. And that motion passes.

Okay. Thank you, everyone. I adjourn this meeting at 06:48PM.