Board of Commissioners - Regular Meeting

Wow, that's loud.

Good morning, everybody. Welcome. I would like to welcome you all to the Amhill County Board of Commissioners formal session for September 17th, 2026. I do want to mention that our chair is on assignment with AOC and he'll be joining us next week. So at this time, I'd like to ask our sheriff to lead us in the pledge.

Thank you.

If there are any changes to the calendar, the joint calendar, would you please share them with Bailey if there are none?

None with me.

Okay. We'll move on to public comment. This time is reserved for public comment on any topic other than anything on our agenda or a quasi-judicial land use matter or a topic scheduled for a public hearing. Do we have anybody in the room who'd like to make public comment? Anybody online? Okay, looks like we don't have anybody who wants to make public comment. At this time, I'd like to ask Lacey Plasker, our older adult behavioral health specialist with HHS to join us and tell us a little bit about This program, I was really impressed with the breadth of it. I don't think that folks in this county have any idea how much you and your team are doing for older folks in the county. And I saw a bit of a presentation at another meeting, and I think we should be doing some spotlights on some of the programs that we have because folks have, you know, they want to criticize us, but they don't know all the really good things we do. So, Lacey, if you could just give us an idea of what this program does.

Get online and get some slides going for you. Let's see if I can get the technology right here. OK. All right, you guys seeing that? Yeah. You guys seeing it here too?

Yes, we can.

Yeah, okay. Well, thank you. Thank you, Mary, for inviting me. Again, my name is Lacey Plasker. I'm the older adult behavioral health specialist for UML County. I look older too, right? I've actually been with the county for 20 years as of this month. According to the online, it says September. So I've not always been in the older adult behavioral health role, but I have worked with older adults my entire career. I became the older adult behavioral health specialist five years ago. And when I got into that role, it was kind of a blank slate. Wasn't quite sure how I could contribute, how I could support our older adults in our community, specifically those who had behavioral health concerns. And so I really, I looked at the data to start this. Where can the data lead me? What are some of the identifiable problems? What are some of the needs in our community? So I pulled up here some data that really impacted me when I first started and has continued to be the factor of why we've created some of these programs. A big one is that Oregon's population has actually shifted. Right now, we actually have more adults that are 65 and older than we do kids that are 18 and under. And that's going to continue to grow and get larger. The less kids that we have, the more older adults become 65. We have the baby boomer generation coming of age. With that comes unique needs, in particular behavioral health needs. One in five of those older adults experience one or more mental health or substance use concern. So 20% of that large population is experiencing some kind of mental health concern. In Oregon, we have some of the nation's highest concerns when it comes to older adults and heavy drinking, lifelong depression, and opioid misuse. In fact, Oregon is the number one state when it comes to older adults who are hospitalized due to opioid misuse. Other statistics that really stuck out to me, in fact, that's the data right there, is why this was happening. What are some contributing factors to our mental health and depression needs a big one of them loneliness and something we don't talk about much loneliness is as dangerous to your physical health as smoking six 15 cigarettes a day. And we look when we look at that financially. medicare is paying an estimated 6.7 billion additional dollars a year because of loneliness and isolation that older adults are experiencing. And yet, we don't have any programs targeting loneliness and isolation. Another one that I like to throw out there that is very concerning, including in our community, is that older adults, 65 and older, are actually the largest population of those who die by suicide. The largest. Men who are 85 and older are the largest population we have. And that's not something we talk about that much. It's not something you read in the newspaper that often. So that led me to look at exactly what I'm doing in my role. What are some ways that I can help with that data, especially in Yamhill County? And one of them was that I wanted to promote partnerships, not just within our agencies, but within our older adult community and break down some of the barriers to receiving treatment and services. So today I'm going to talk about two programs that are really low hanging fruits, things that I was able to help either create or created myself that addresses loneliness, depression, substance use, isolation, while supporting our community to engage in a more positive manner. In low barrier, we're mainly taken away with many of the barriers to treatment and services as possible. That means transportation, that means finances or eligibility of any sorts besides being an older adult. So the first program that came up was actually encouraged by OHA. They came to us and said, we'd love an older adult peer program of some sort. Can you come up with something for us? So Crisan, my boss and I sat down and we wrote a proposal for the older adult peer outreach for depression and substance use. And a big one that they did not, that OHA did not ask us, but that we included in that was the outreach part. That we would like to go to the older adults and meet them where they're at. because we know transportation can be an issue, or motivation to get somewhere can be an issue. So the initial project that we proposed was a one-year pilot program where we would hire one, and then later we decided two, part-time temporary older adult peers to provide in-person outreach visits to older adults in their home, whether that is their actual homes, nursing facilities, assisted livings, or foster homes. And actually sometimes we're doing it on the streets that we have unhoused older adults and sometimes we're meeting them there. The peers are there to support the older adult and lived experiences to have visits where they're just conversing about who they are, what their life has been like. Visiting and also potentially talking about therapeutic interventions like behavior activation. How do we get them activated to become more higher community engaged higher community involvement to help with that loneliness and possible depression. So when we started this program, we wanted, again, to be low as barrier as possible. And we decided that the screenings were the one thing that was required. And the only screenings we do for the older adults when they enroll in this program is an audit or DAST, and that's for alcohol and drugs if there is an indication that that is a concern. We do the PHQ-9 for depression. So that's nine questions. And then we do the UCLA loneliness scale, which is three questions. So the older adult that we visit gets an initial 20 question screening. And then on the last visit, we do that as well. Beyond that, the older adult and the peer decide what they want to do, how they want to spend their eight weeks worth of visits. Sometimes it could be And again, just engaging in conversation. It could be doing crafts. It could be playing games. A big part of it is how do we get them into the community more? It could be learning to ride the bus system and not being alone in doing that as an older adult when you don't feel comfortable doing that. It could be walking through the doors of the senior center with someone so that you don't feel like the new kid on the block when you're going into the senior centers. You have a friend going with you. We had one individual who really wanted to reconnect with their family that they had lost touch of, and our peer helped them write letters to their family to try to mend whatever fences had been broken years prior. Actually, it turned out to be pretty positive, and that individual moved to be closer to their son so that they could connect more and support each other as they both aged. So our initial project, our goal, and I want to remind you guys this, our goal was 25 individuals served. I'm like, that does not feel like a lot. We'd be able to push through that. But we recognize that even getting information out to our community can be difficult at times. So I did create some marketing and outreach. And as you see here, and then I can give you guys copies of this, we have a brochure. And this brochure I've distributed to my stakeholders. through older adult agencies, as well as primary care offices. We have them at banks. We have them at city offices, senior centers. We initially started that one year trying to put them out basically anywhere we could. We knew older adults visited frequently. That first year, instead of the 25, we actually got 83 referrals. Wow. that first year and graduated 63 older adults. And our referral source came from all over the community. APD services, behavioral health services, the individuals, families, the senior centers, churches, banks, EMS, the CCO. We were getting referrals from everyone. And our sweet spot for our ages were the 66 to 75 year olds. But honestly, we had a few 90 year olds in the program as well. Positive outcomes that we saw from the initial assessments to the end assessments where we saw a pretty clear reduction in the PHQ-9, which is the depression scale. We only tend to work with mild to moderate depression. So if there's someone that scores really, really high initially, we might support them to go to additional services and not us. And if they're in crisis, the same thing. We're not crisis responders. We're not crisis workers. But if they're mild to moderate, we have seen two, three, four, sometimes 10 point reduction in their PHQ-9s from first visit to last visit. We've seen a reduction in the loneliness skills. That has been the most we've seen is a reduction in their loneliness because now they have a friend and have been connected to the greater community in some way. We've seen an increase in connection with resources that they might not have initially known about. How do I get my referrals to APD made? How do I get a caregiver? What does my insurance pay for? How do I call my insurance? What are some community events going on? So we also have seen that there's an increase in connection and involvement in our communities. We saw a lot of isolation during COVID and a lot of people who are still very fearful coming out of that. And so our peers have been really good at also encouraging that involvement on a greater scale. We saw the success in that and we were able to continue the program from that one year initial pilot. And from December 2024 to November 25, we actually had a total of 112 referrals and we graduated more than 70 of them. And you can see here some of the data of our referral sources, which changed a little bit. We definitely got more of the aging services outreaching to us and other communities, including like the drop-in centers. The program is still going to this day. And some updates from the initial year is that we did receive a grant from the CCO for the July 2025 through June 2026 funding. During that time, we lost one of our initial peers. She was in her 70s, a former therapist. She was one of our initial older adult peers. She did retire again due to some health issues. So we hired another older adult who happens to be a recovery peer, and that has very, very, very much helped us in working with the substance use part of this program. We increased the number of visits as an option from eight visits to 10, because one of the feedbacks we were getting is we'd love to see this person a little more. I could use another week or two, especially since you took part of my last one to do this last assessment. So we offered at least two more sessions. It increased my marketing and outreach as much as possible, included more loneliness-focused visits instead of just the idea of depression visits. We increased our resource connection for participants. So now my peers go out with a list of resources that they can provide to the older adult. And we're talking providing them the brochures and the phone numbers, not actually doing the engagement with them, but providing that information to them. Hey, this is something that we have in our community that already exists that you might use. We adjusted our language a little bit too so that we were looking at more age-related concerns and loneliness versus depression. And we did this because we recognized that some of the older adult population we were working with did not find the word depression very friendly or did not want to say that they were depressed. It was a scary or negative word for them. And so instead of using depression, we do try to engage more with saying that you have age-related concerns that are happening. There's grief, there's transition concerns, your new role in life. your physical needs getting greater. You maybe are transitioning to need a caregiver and what does that feel like? Or you have become a caregiver and what does that feel like for you? And so we focus more on the age-related concerns, even though we know it, we definitely know it relates back to their depression. They just might not use that word. The lack of motivation might be something they use or sadness or frustration. And then recently we implemented a participant feedback form so we could hear directly from the participants if this has been a valuable experience for them. These are some thoughts. I'm not going to read them all out from a variety of community members who have either made a referral or engaged someone in this program. So we have a direct participant one, ABH therapist, Northwest Senior Disability Service case manager, and a CCO care navigator, and just the positivity that they have felt for their clients or themselves coming out of this program. This year so far from November 2025 through today, we have 118 referrals and we still have two months to go. So I think we will beat every year's worth of referrals. We have so many that we actually have a minor wait list because we cannot get to our individuals quick enough for it. Any questions about that before I go quickly on to the next slide?

What is your capacity for your clients and staff?

Yeah. I mean, we just have the two 19 hour peers at this moment. So one works three days a week and one works four, but it's only half day. So part of it is depending on where each person is at in their 10 weeks. We tend to have ebbs and flows. And so we might have an individual who has started or a peer who has started four clients in one week. And then it's going to be hard to get someone else in there the next week since you're routinely going to see them every week after that. So I don't have an exact number for it. It just depends on, you know, if we've been able to close some cases or not.

Okay.

Any other questions?

Do you do any... Maybe you'll get to this part, but other areas of HHS as well, like veterans or you connecting with that side of things.

Yeah, 100% veterans for sure. In fact, they're in the same office as me. They're right upstairs where I'm at. So I will work with Claudia and Joseph all the time. And also one of our peers, her husband is a veteran and she is his caregiver as well. So she actually has even more insight and information than I'm able to provide to connect veterans. She'll connect them to the coffee thing that happens on Tuesday. And so she's gone there and provided support there. And yeah, we definitely like connecting with our veterans for sure.

Good, good.

You guys have more if you need. So the other program that I wanted to talk about is one that I created kind of out of thin air and has been kind of the bright spot of hope for me, honestly. This was created at the exact same time as Opods, and it came out of a meeting I had with my coworkers about older adults and loneliness. I had one of my coworkers, who is an older adult himself, just casually mention, wouldn't it be so cool if we had some intergenerational program? And I'm like, yes, that is like a pipe dream for me. Yes. Give me an idea. That same day, he sent me an article on a pen pal program that had been started during COVID in Washington and said, what about this? And I took it and ran with it. That day I went home, knocked on my neighbor's door, who's one of my friends who happens to be an elementary school teacher in McMinnville here. And I said, if I was going to put a program together where I, um, had older adults writing to kids, what age would be the best from your grade's perspective? She pretty instantly said second graders, if we're doing elementary, because third grade, they start to state testing, so they don't have as much time on their hands. And second grade, one of the standards they have to meet is to understand the format of a letter. Dear whoever, Your information in a paragraph or two from sincerely whoever. And so they practice that anyway. So she was like, yes, second grade. That's who you want to shoot for. Miracle was she was a second grade teacher. And I'm like, OK, are you on board with me? Can I get 25 older adults to connect with your 25 kids? And if I did, would you be willing to work with me on that? Yeah, that sounds great. I'd love to do that. So I went to work. I went to five of our long-term care communities. Well, at that point, it was two of our long-term care communities and said, do we have residents that would like to be pen pals? We know you guys can be isolated at times. It'd be easy for me to get the letters to you guys back and forth. Would you be willing to write? I got 25 people pretty quickly. Two days later, my friend who's a teacher came back and said, I have a challenge for you. The other two second grade teachers would really like to do this program too. Can you get 50 to 60 more participants? So, yes. And it was a short timeline. They were starting school in about a week. So we did. I was able to do that. And at the end, I ended up getting a total of 160 participants, half of which were kids, half of which were the older adults. And they wrote letters back and forth for the entire school year, once a month, writing letters back and forth. So you can see here the benefits of an intergenerational program. We were seeing these firsthand. I was seeing these when I dropped the letters off to the long-term care communities, and my kids were in the same elementary school, and I was seeing the kids' excitement when they received a letter for the first time. Each teacher has a mailbox, so they also get a letter in the mail from someone they don't know but are going to start getting to know. A big one is this reduces the loneliness and isolation I was talking about. It also reduces ageism and is more of a collaboration with the younger generation. So that first year, I had the one elementary school. I had three teachers or classes. I had five long-term care communities in McMinnville here and 160 participants. The biggest thing I got out of it towards the end was, when do I get to meet my pen pal? When do I get to meet my pen pal? When do I get to meet my pen pal? I had not planned for that. I wasn't sure how I was going to accomplish that. So thankfully, there were some barriers that got put up, let's say, is that not all the older adults could go into the schools during school hours because they had to have background checks. Right. And there would have been a lot. Not all the schools could make it out to the long term care communities because that would require busing and permission slips and those kind of things. So the principal of this elementary school came up with the idea to do something after school, kind of early evening after all the programs were done, opening the doors and inviting all 160 participants and the teachers and the long term care activity staff to a party, meaning it was a tea party for everyone. We had a huge amount of people show up. And with this, it actually, the whole part of it was we not just had two generations in the kids and the older adults, but we had the parents show up. They were bringing their kids. And so we had multiple generations in one giant room, all socializing, talking, engaging, and trying to continue their connections post this program. Nice. During that first party, I was approached by someone who was part of the 99 Gal Friends, which is one of our nonprofits here, and offering support. How do I help? What can we do financially to support this program? They gave me a small donation to buy supplies, which took down another huge barrier for the next year. So I was able to, with that small amount, fund little packets. each of our older adults that has pens and pencils and markers and stickers instructions and all the things you need to write a letter um so just in case that is a financial barrier for people and then on the other side provide huge baskets of supplies to the schools and that particular teacher that is involved which we know can be an issue sometimes they have to buy their own supplies and so i was able to provide them with supplies to keep the program going The second year we went to four elementary schools and eight classrooms, 12 long-term care communities here in McMinnville and a total of 135 participants. Last year, we had four elementary schools, nine classrooms, 17 long-term care communities, and we opened it up to Meals on Wheels participants in our senior centers. So we got a lot more participants that were older adults, a variety of them at that point. And we had close to 500 participants. Nine Nine and Gals continues to help with the supplies every year since then. And we've had parties. every year since then. And I'll show you guys some pictures here. This year, we have 10 teachers participating from three different school districts this year. So we were able to open it up and actually get Sheridan to get involved and Newburgh, which was the biggest hurdle for me. And Friendsview has taken a huge interest in it and has decided that they basically have taken Newburgh and are running with it. Which is great. So we have schools from all over the districts, the three different districts, multiple schools, second grade is continuing to be where we have it. We have a lot more community engagement from our senior centers this year, as well as almost every single long-term care community is now participating, including our memory cares. We have one or two participants from each of those. as well. We have matched them up with first graders instead of second graders on that one because we have some blended classrooms. So this is kind of some of the instructions we do. We still want to be safe and supportive in everything we do. And a big part of it is that we ask that every participant leave their letter open that I am delivering so that we can pull it and make sure everything is okay that's being said on there, all the pictures are okay that's being drawn before we pass them on to each of the participants. So here are some great pictures. And here you can see some older adults that are receiving their letters, some kids who have received theirs, some from the party, some of the creativity that we're seeing from both older adults and kids and the letters they're writing. We see an exchange of books when that question comes up of what is your favorite book or what was your favorite book growing up? You can see some of the packets for the teachers that I've put together, including the mailboxes that they have. Most of these are from the last two or three years of the big parties that we've thrown. Last year, we had three of them. And as you can see, we have 100, 200 people show up each time for them to all of the programs. Not everyone shows up and there's always that kind of little bit of drama or sadness that an older adults pen pal did not show up, but very likely there is an older adult who also hasn't showed up and we tried to pair them up with individuals. A kids who's their pen pal didn't show up either. So that you're creating even more of a positive dynamic there. This is a little bit from this year, just working on creating the packets, the 250 to 300 packets for the older adults and then getting the supplies for the teachers and delivering them. And then just quickly, other things I do that are low barrier. This is just in my role for older adults. These are all free to older adults in our community as well. I have two age cafes at both senior centers, a memory cafe at the Newberg Library, a grief group at the McMinnville Senior Center. I plan to facilitate the What You Want to Know Wednesdays, which are actually on our intranet calendar. They're free trainings that are older adult behavioral health based. They're geared towards professionals, but anyone and is allowed to watch them and engage in them. I encourage family members, caregivers, older adults to listen to those as well. I do a seasonal behavioral health and wellness newsletter for all of our Meals on Wheels participants. I do a stakeholders group, which Mary's been part of this last time. If anyone is interested, let me know about being part of that stakeholders group where we share resources for older adults in our community with each other. I'm the nonviolent crisis intervention HHS trainer. pearl certified meaning it's a depression group that i can run um yeah any questions i know i talked a lot and i talked fast but i am pretty passionate about this and these are little islands of hope i think that are great for our community and for the older adults who are really experiencing loneliness and depression and isolation we appreciate it lindsey thank you for sharing lacy this morning any any other questions

No, thank you for what you do. I mean, this is a great presentation. Do you have capacity to do this presentation elsewhere or?

Yes. Yes, I do. In fact, I came from a conference yesterday where I presented both of these programs as well. And with that, I always go into it with other communities. These are programs that can be replicated very easily. They're low hanging fruit that can make a very big difference.

If you need help mulling letters to Friendsview, let me know. I'd be close.

Friendsview has been awesome. Thank you. And they would like to support even more. So it's great.

Appreciate it. I know you're very passionate about this. So thank you. And I think it's good that we let folks know there's an awful lot going on in HHS and all our other departments. So thank you and thank your team. Thank you. Appreciate what you do.

Thank you for letting me present to you guys today.

Absolutely. All right. At this time, we'll go ahead to our department updates, and that's IT with Shane. Thank you, Lacey.

Thank you.

Shane Hoffman. Morning. Good morning.

Can you hear me okay?

Yes.

All right. All right. Well, good morning, commissioners, county council, administration, all those in attendance and watching online. Welcome to the yearly IT update. I think our last update was around April 25. So it's been a while. Let's begin. So we have a new intranet. That's an internal site for Yamhill County. The go live was approximately June, 2025. If you recall the old site, very plain, very static in nature, not very usable. The new one has some of the cool features. There's a search function. You've probably all seen that. Dynamic real-time org charts by individual, by manager, by department. You can automatically sign up for updates. And a special thanks to James Holliday. He's one of our senior programmer analysts, and he led that project and did an amazing job. New civil application for the Sheriff's Office. Goli was approximately March of 26. We had an old homegrown system, and then we tried using a copy of Washington County system that they used, and again, built on older technology and just not very usable. So we decided to build something in-house, and it's a very modernized solution. It's working on, or built on newer technology. We have a new training tracker for HHS that's ready to go live and just pending testing and sign off from HHS, which should happen soon. The old training tracker, again, was built on a more older technology and we were getting a lot of help desk tickets. It was very problematic. And so we're hopeful with the new one. It's going to be a more modern tool set and a lot more features that they can take advantage of. We have some miscellaneous reporting solutions. So for the clerk's office, we created a visual dashboard that's live to show public data as it relates to some of the elections, the public elections. For assessment and taxation, we recreated the delinquent tax PDFs that are mailed out each year. The older solution, again, was just antiquated and limited. And this actually saves us some money that we can repurpose to some other expenses in IT. For the information technology department, our telecom statements are now managed automatically and leveraging real-time employee and department data. This saves us hours of managing a third-party tool, and the new solution should work with our Zoom phones implementation with minimal configuration changes. We also no longer need the reporting solution. Again, some cost savings that we can repurpose to some other things in IT. And the other thing i'll mention to you is just simpler administration, we now it's all fixed costs, so it really becomes an accounting exercise every month. Rather than having departments having to review all the variable costs and things like that so it's a little easier on the administration side as well. We retired some old database servers and transition to newer versions as needed. For Oracle, we continue to provide administrative support, security. We create and maintain reports for payroll, HR, and finance. And we also maintain integrations for some external systems. We've been working on ADA website compliance and PDF document compliance. That's a large project, and that's ongoing. For the Sheriff's Office, they had a file-on-queue evidence management project application that we did a data migration for them. And the RMS upgrade project, that's a project that YCOM's kind of heading up. And that's something that all law enforcement uses. They have RMS and CAD for managing their workflow cycles. So we had two programmers that primarily worked on reporting elements for that, and also had to get some hands-on training for the new reporting tools. Jail kiosk, they used to have paper and pen for tracking people that are coming and going. They now have an automated kiosk where people can come in and they can actually track who's visiting or who's coming in, who they're visiting. And there's various reports that can also be generated. We implemented a new primary email filter lots of camera and access control projects, so door access. We assisted departments in maintenance with moves to GSB and setting up door access and again, managing cameras. We worked with maintenance and class tech on the new formal hearing room setup. we provided or actually performed, I should say, a Zoom proof of concept to ensure that that would work as a replacement for Mitel. As you know, we're moving forward with the Zoom's phone implementation. Meetings are in full swing and there's going to be more communication emails coming out on that project in the coming weeks. We coordinated a external penetration test, which we do yearly. And based on the report we get back, we take action on all the critical things that need to be fixed. We also improved our patch management process resulting in less unpatched machines, which again puts us in a better state with our security posture. Ongoing improvement to Windows security configurations We also have a resource, Robert Frisbee, who works full-time for HHS, and I'm sure they cover his contributions in their department updates. Some other notable active projects, again, the Zoom is a big one. One of the other things we've been working on for several months is a new ticketing work management system that's going to replace SysAid. And really excited about that one. Right now we're looking at probably initial testing should be by January of 27. And we are hoping to go live with our first department by April of 27. And a lot of other departments have the potential to leverage this help desk ticketing system. So that's great because then we can manage it in-house and we also can save on all the subscription costs. And we've already shown it to some departments. They're excited about it. And they've provided some great suggestions. And a lot of those have already been incorporated into the system. And some of those departments that are showing interest are maintenance, HHS, sheriff's office, transit, and legal counsel. And for example, for maintenance, there's an opportunity we can replace E-Mate. So again, it's gonna be great that we can, everybody can have their own instance of this that's very dynamic and hopefully we can make changes as necessary because it's in-house. So there's a real savings there and I think a real upside if more people can use this system. And again, we've shown it to a lot of departments and there's a lot of excitement about that. Know before, cybersecurity training. So let's look at our results of our last three phishing campaigns. The click rate percentage is as follows. 10.7, 9.84, and 2.1. Why are you looking at me? I didn't mean to, I'm sorry. So there's a couple of things we're doing different, and I hope it's going to help. We'll obviously have to continue to monitor the situation, but we try to really be proactive, and as we can, sending out alerts and examples countywide for fishing, real examples, because we've been getting a lot. So that's great that we can provide real-time examples of that. And I started attending new hire orientation, and I focused part of that on phishing campaigns. I have a handout for everybody. I review that in detail and what they should be looking for. So we try to get them when they're coming right in the door from day one. And thirdly, we started, I don't know, in the spring sometime, but clickers detention is what people are calling it. So it's where all clickers get to spend a fun-filled, action-packed 30 to 45 minutes with John, Chris, and me. And we provide more education and kind of do a deeper dive, a little bit more hand-holding just to kind of get people up to speed. And I will say with people coming in, versus when they're going out. I feel pretty confident that it's definitely helping some people. They're definitely getting it, I think. And that's great. We can provide some extra help. And so I don't know if all those things are adding up to why we got down to the 2.1. We'll definitely have to see where we are the next couple of phishing tests. But it's looking good so far. Let's look at some ticket counts from April 1st, 25 to September 3rd, 26. So for, and this is just help desk tickets, not projects. And I will say the programmers and tier three, which is John and Chris, they're more project focused. So their accounts will be lower. SysAid programmers, 656 tickets. Help desk, 4,012. And desktop support, 4,820. And tier three, John and Chris, 1,676. That's around 11,000 tickets or 647 tickets per month. Top three categories for tickets. User workstation, which is kind of like hardware, software issues, things like that. Software, which could be an install, could be having an issue, that's where all our Oracle issues are reported. And user management, that's like ID cards, password resets, file permissions. So those are the top three categories that accounted for probably those three categories, half of our 11,000 tickets. And lastly, I believe there was an article in the paper about the city of McMinnville, Data breach, all I can say is we work closely with the city and WICOM. We took the necessary steps to protect the county. And right now, for us at least, it is business as usual.

Good to know.

Thank you. Thank you, Dane. Any questions? Any questions?

I would say being one of those help desk tickets, your crew was excellent. So pass along my thank you to that and great job to them. Thank you.

Appreciate them over the years. Lots of patience. Lots of patience. Lots of patience. I do appreciate it. Thank you, Shane.

You're welcome. Thank you. I want to give a shout out to my team too. I think they're amazing. I appreciate the hard work that they do each and every day. Thank you for all that you do. I appreciate you guys as well. With that, thank you so much. It was a pleasure to present and have a great day.

Great job with your transition over bringing everybody into here. I know that was a heavy lift too. Thank you. I'll let them know that too. I really appreciate that.

Thanks. All right, we'll move on to our work session. We have none. A consent agenda. Do I have a motion to approve?

So moved.

We have a motion to approve the consent agenda. Are there further discussions?

None.

Hearing none. All those in favor, signify by saying aye. Aye. Aye. Motion passes. On to item J, other business. Consideration of approval of an agreement between Yamhill County Health and Human Services and the Yamhill-Carlton School District in the not to exceed amount of $116,692.47 for the 26-27 school year. Do I have a motion to approve? So moved. We have a motion to approve. Any further discussion? None. Hearing none, all those in favor signify by saying aye. Aye. Aye. Motion passes. On to item J2, consideration of approval of an agreement between Yamhill County Health and Human Services and Dayton School District for health navigation services effective upon execution through June 30th, 2027 with yearly renewals until terminated. I'll move approval. Any further discussion?

None.

hearing none all those in favor signify by saying aye aye motion passes on to item j3 consideration of approval of amendment number nine to agreement one eight five eight three three between yamhill county health and human services and the oregon health authority for public health services board order 25-269 increasing the funds by two million one hundred and eighty five thousand $323.94. I will move approval. Is there any further discussion?

None.

Hearing none, all those in favor signify by saying aye.

Aye.

Aye. Motion passes. On to item J... for consideration of approval number two to agreement 44300-0054306 between Yamhill County and the Oregon Health Authority for financing of community mental health addiction treatment recovery and prevention and problem gambling services, adding $11,218.88 in aid and assist funding, effective October 1st, 2026. I'll move approval, further discussion. Hearing none, all those in favor signify by saying aye. Aye. Aye, motion passes. On to item IJ5, consideration of approval of amendment number two to the agreement between Yamhill County Health and Human Services and Barry Dunn for electronic health record procurement. an implementation consultation, adding an additional management hours and increasing the not to exceed amount to $768,915 effective upon execution. I'll move approval. Further discussion?

None.

Hearing none, all those in favor, signify by saying aye.

Aye.

Aye. Motion passes. On to item HHS centric this week. Item J7, consideration of approval to, sorry, six. Consideration of approval to authorize Lindsay Manfred or designee on behalf of Yamhill County Health and Human Services to submit a letter of interest to the Oregon Health Department of Health Services to provide functional family therapy. I'll move approval. Further discussion?

None.

Hearing none, all those in favor signify by saying aye. Aye. Motion passes. On to item J7. Consideration of approval to authorize Sheriff Elliott or designee on behalf of the Yamhill County Sheriff's Office Emergency Management Unit to apply for, and if awarded, accept funding of the Oregon Department of Emergency Management for the Emergency Management Performance Grant, EMPG, in the amount of $89,268. So moved. We have a motion to approve further discussion. None. Hearing none, all those in favor signify by saying aye.

Aye.

Aye, motion passes. On to item J8, consideration of approval for the Parks Division to apply for the County Opportunity Grant Program offered by the Oregon State Parks. for campground feasibility studies at four county park sites in the amount of $50,000 and provide matching funds from park SDCs. Do we have a motion to approve?

I do move, but I do have a question on this one. Travis, if you have a second. I know.

Yeah.

Commissioner Starrett needed a break from speaking. She might need a drink. How is the application process going? You guys are such a small crew to apply for a grant. I know it was a heavy lift. Are you doing that? Do you have somebody else?

Actually, one of our Parks Advisory Board members, Christy Cook, has really been instrumental in the process and really stepped up in working with Christy to get this application done. This opportunity really kind of came about, we had a subcommittee with the Parks Advisory Board to pursue revenue generating opportunities. One of their focuses was camping in our county park system. And so Christy and I got together and discussed, well, where do we take all this information? And it just so happened this particular grant opportunity was open. So we've had about six weeks to get to where we're at right now. And so circling back, Christy was instrumental to get us here today. Okay, great.

Yeah, I just want to thank Christy. It's been great working with getting information from you and from our county administrator on some of the grant history because I know that's part of the process to list what are the grants that we have a good history with, what are some of the things that are still open, that are still pending. She's done a great job. Nobody better to put a grant together than somebody who's so instrumental in the parks. So I had asked our administrator, how much is left in that SDC fund? Is that what, 16 grand? I think you told me there was... Pretty much not a whole lot left.

Off the top of your head, I don't know. I think that's what you said, something along the lines of. It was, I think, more than that.

More than that? Our rough total right now, or last time I checked, is just over 63,000. So if we use the 50,000 of SDC funds, we'd have approximately 13,000 left.

That's a 50% match.

Yes, correct, a 50% match.

So what's the timeline on finding out how we did?

Yeah, so October 1 is a deadline to submit the application. So we're about 10 days out from making that happen. And then the first, I think notification is November. And then final, the final decision is February. So it's a bit of a lengthy process. And if you make it to the next step, there's a presentation component to this as well. So myself and Christie, and maybe a couple other folks would present to this grant committee.

Okay, appreciate that.

Thank you.

Thanks a lot. Thanks for the work you're doing. And thank you to Christy and Ken for digging in the archives to give us the history of where we're at. So thank you. All righty. We had a motion to approve and we had more discussion. All those in favor?

Aye.

Aye.

Sorry, pick it up.

Motion passes. Let's see, we're on to item J9, consideration of approval of amendment number one to a contract employee agreement between Yamhill County and Stephanie Armstrong in the amount of $65 an hour, not to exceed 80 hours a month, effective through June 30th, 2020. 30. Do I have a motion to approve?

So moved.

Motion to approve. All those in favor? Aye. Aye. Aye. Motion passes. On to item J10, consideration of approval in the matter of an order regarding the sale of surplus tax foreclosed property at public auction, accepting the sheriff's return following the sale. County Council, Jody, do you want to weigh in on this? And did Sheriff Lee just think it?

Uh, we had an auction first one, I think three years, um, sold four properties out of 13, um, sold a big one out of Yamhill to what's it Yamhill. No, I don't even remember. Was it the city? Um, sold it to the city of Yamhill, which is a great, great, um, transaction for everybody. I think, um, Yep. This just formalizes the deeds, gets everything ready to go for the surplus proceeds and so on and so forth.

Okay. Thank you. Do we have a motion to approve item J 10?

So moved.

A motion to approve further discussion. Hearing none. All those in favor signify by saying aye. Aye. Motion passes on to item J 11. Consideration of approval of amendment number one to a contract between Yamhill County and Carpell Solutions per Board Order 21-138 for the development, installation, and maintenance of a new records management system in the amount of a one-time cost of $20,800 and $3,500 annually, effective upon full execution. Do I have a motion to approve?

So moved.

Motion to approve. Further discussion? None. Hearing none, all those in favor signify by saying aye. Aye. Aye. Motion passes. This time we'll open up the public hearing, item K, and that is consideration of approval in the matter of legalizing a portion of Southwest Holly Hill Road as County Road number 108. Do we have any abstentions by members of the board?

None.

We have none. Are there any parties who might have objections to the jurisdiction of the board to hear the matter before it? None. Reading of statements required by state law. Are we having, who's going to be doing that? Is that Jody? Public hearing.

Can you repeat your question?

What's the question? The question is, is reading statements as required by state law.

Procedures for this type of hearing that we need to.

It's, it's, It's in our code that we have to have a public hearing, so just open it up, ask for public comment, and then you can close it and make a decision whether or not you want to approve the board order as written.

We don't need the state law statement.

What state law statement are you talking about?

ORS 197 requires that we list applicable substantive criteria. This isn't a land use hearing.

Okay. Yeah. This is just our code requires a public hearing for road legalization. So this is actually 368. Okay.

So it's open. See if there's any public comment or if there's anything that online Greg or Mark wants to share, then you can close it and make a decision.

But for the online, have you already opened it?

Yes. Oh, you did.

Okay. Opened it. Mark, anything other than, okay. If anybody, nope, doesn't appear that we do. All right. Well, then I'll go ahead and close the public hearing and we will deliberate. So I'll make a motion to approve the legalization of the road of Southwest Holly Hill Road as a county road, number 108. Is there further discussion?

None for me.

okay all right um all those in favor of approving say aye aye aye motion passes all righty so we'll go ahead and back open into regular session and we'll go ahead with announcements commissioner king got two weeks stacked up a little bit here so

get rid of some of the less important ones. And I think one of the bigger ones that we're seeing in the news is our transit fair and public outreach is wrapping up and That should be coming to us here pretty soon. I think the projected time for that to hit us is within this next month of October and hopefully implementing in November. But I think that will be up to us. Those fares, as it looks right now, is still in draft form. But $2 for one way, $5 for an all-day pass, $25 a month, and $250 a year. And then it gets kind of spread out from there. I know that the team has worked very hard on the public outreach and just putting this together. I think this is years in the making before my time on the board even. So huge shout out to Cynthia and the board and Nelson Nygaard for helping with all of that. Parkway Committee this morning, met with Springboard as well. Yamhill River Access Group met earlier this week and had a really great discussion. You know, started out with what are the ROSI potentials and so on. And, you know, everybody loves that part, but really You know, my question was, is, well, where are the hurdles to this? I don't, you know, this still crosses through or on some instances or neighbors, a lot of farming communities and, and water rights. And there's a lot of You know, pumps, water pumps into the river in the Yamhill River. So to water crops and so on. And so there are a lot of discussion was really based on on the needs and concerns of of how do we overcome those hurdles or what are the needs? And so I'm really hoping that they focus on a small section first that maybe isn't in farmland. and really move forward there. And I think that they are going to try to move forward with some sort of nonprofit river keepers, you know, to model maybe to Walton river keepers or, um, and the success that they've had. But there was a lot of really great agencies and stakeholders there. The Marine Board, Stoler Group, Soil and Water Conservation, our own Parks Department, and Emergency Management were there as well. MAC Fire, just what it looks like when we open up a river for recreation and what kind of hurdles will the county by large have monitoring people's safety in that. Heard a presentation from Helping Hands Equine Rescue and just, I've known about them for a long time, but just wanted to give them a public shout out and what they do with their equine therapy for kids or veterans and just the amount of work and attention to detail that they put into what they do is really, really cool if you ever have a chance to hear from them in how they operate. um, and the success that they have, um, where success really isn't, um, hasn't been achieved before. And other therapy was, was really interesting to hear, um, solid waste. I think there's a hazardous waste event in Newburgh on the 19th, though this coming weekend and the 26th and Mac. Um, and along those lines, I attended a Work session for the solid waste committee in Salem with the closure of Coffin Butte that leaves seven counties Trying to figure out where our garbage goes now Newberg is waste management and a lot of that is already starting to go to Arlington just with the tipping fees increasing in at Coffin Butte down in Corvallis. But Recology is still, by and large, the most of the county. They've gone, they're still continuing down there. And most every other jurisdiction, there's about 20 haulers that will be affected by this eventually. And the haulers are really looking for resources in how to do this. And we have... juggernauts like waste management in the industry nationally and then you have smaller independent three-generation haulers um you know in some more rural counties tillamook and lincoln county um really wondering what what is it that they're going to do and you know this committee hasn't really given any solutions other than you know maybe a revolving loan program for um for counties or haulers to build a transfer station and putting up more regulations. So I spoke out really against that and wanting them to work with haulers more and not putting up more regulation, but less regulation for those haulers. And I think that is, oh, and some happy news. One of our restaurants in Carlton Hayward was on the New York Times best 50 list. So really congratulations, Yamhill County getting some really great recognition for our food and beverage industry. Kudos to those guys.

Well-deserved.

Yeah.

Great restaurant. Thank you for that commissioner. And just in terms of helping hands, I appreciate that you were out there. I had a years ago, probably about 10 years ago, I had asked that our health and human services, behavioral health folks go out and actually get a demonstration. I've seen some of the foster kids I've been involved in get help out there. And Rose Sullivan, she basically takes rescue, rescue animals, horses, and, and, and,

has the kids interact with them and some of the kids who won't even speak yeah it was incredible it's very it's very impactful so yeah speaking within you know a month or so yeah really connecting with the horse or blind you know yeah people that you know putting their cane down and really trusting the animals and what an incredible program so yeah yeah it's a great asset great asset um

We had our ambulance, thank you for that, ambulance service ASA committee, and we talked a little bit about the fact that our ASA plan has been formally adopted after a very long process. We also talked about which are the required response dispatch times and making sure that we meet the criteria for that. Board of Health meeting, talked a little bit about the Community Health Assessment Survey, which is something that's done every five years. That's ready to go. They'll be working with the CCO, Providence, and Unitos to get that out. Talked about the Nurse-Family Partnership. The federal funds go to OHA, and then we can basically bill that. for these encounters through Medicaid. Talked a little bit about, we have our own epidemiologists now, and I remember when we didn't have one, Brian Leon gave us an update on communicable diseases, STIs, and some of the reportable diseases that they're dealing with, some of the specifics and the rates there. Also, our local Alcohol and Drug Planning Committee Matt, we talked about the TTRS housing expansion, kind of an update on what's going on at the county level. The DUIs, and we had our sheriff talk about that. It's pretty disturbing when you think about the fact that, for instance, our county is... is not doing very well when it comes to DUIs. But the overdose rates nationally and in Oregon have been dropping. Overdose rates in Yamhill County are not. And our sheriff pointed out that we're starting to see multiple ODs, fatal ODs per incident. talking a little bit about that. We also, again, the fatalities with some of the serious accidents, the DUIs, and the fact that there are a lot of prescription drug-related DUIs. Also had an opportunity many years ago, when I first got here, I'd approached the CCO about making sure that our Medicaid patients, OHP folks, had a chance to know that they were able to use, to not be required to have dental fillings that contain mercury. It was a little bit of a struggle, but got the CCO to put up some kind of information in their patient handbooks, that let folks know that there are some concerns about neurotoxicity with pregnant women and children in receiving the regular amalgam fillings. So I had testified against, you know, actually to ban this at the FDA a number of years ago, and this past week had a chance to testify at the Health Evidence Review Commission for the OHP plan through the Oral Health Advisory Panel, asking them to do what... Bureau of Indian Affairs, and what many other countries have done, which is to ban mercury-containing fillings and to allow people to basically know about the dangers associated with putting mercury in their heads. So we had that. We'll be doing more of that testimony. And then to your waste management and some of that, Ashley Watkins, our solid waste coordinator, did go out and visit waste management to see what was going on with those closures and what's the status and what happens there. She was out there, I believe she went out on the 9th and she visited there and she said there wasn't any line out on Winooski and that basically there is a sign at the entrance that states to the effect that they don't want any waste from the metro boundaries. And that's what's been happening, has been getting all this waste from some of the other areas. The third-party hauler, they're utilized to transport from the transfer station to Arlington, And they have been they're looking at options at different box sizes for transporting. So this is a situation that is ongoing and we're hearing from constituents and they're worried about the wait times and various things like that. Had a meeting, a very encouraging meeting with the new executive director of YCAP, Laverne Pitts, who I'd worked with before. at YCAP a number of years in her former capacity there and very excited about her vision for YCAP in the community in collaboration with the county. So hopefully we'll be able to move forward and more of a connection since we do have such a nexus with our HHS clients. spoke with emergency manager Brian Young about the State Homeland Security Grant. There's a, you know, radio communications. Are we going to use it for that or for the emergency operations planned allocations? And we'll have a meeting today with the courts on the specialty courts, the recovery courts at the invitation of Judge Easterday. So if there's nothing else for the good of the order, I'll thank everybody for being here and we'll close today's meeting. Thank you.

Yeah.