City Council - Regular Meeting

started. Okay.

All right. At this time, um we are going to ask everyone to please stand um we are going to offer a moment of silence. Um former mayor uh John Saraga uh passed last week uh and to honor him and a service to the city of Zenaia. Um we are going to do uh a brief moment of silence followed by the invocation. Thank you. Our gracious heavenly father, we come before you tonight. Lord, we simply pause at this point in the day to invoke your blessing upon tonight's city council meeting. Father, we do thank you for each and every one of our council members, our city admin, our madam law director. Lord, we're just so grateful for the wonderful city that we get to live in, the community we get to live in. And tonight, God, we ask you to give them wisdom and discretion. And not really only tonight, but every time they come together, their executive um meetings, Lord, just give them wisdom and discretion. Lord, as they transact business in our behalf, we pray, God, that you give them grace for the burdens that they carry and the responsibilities that they carry. and Father, just to give them strength and endurance to fulfill all of their duties. And so, Lord, we just thank you that we do live in a safe community and we pray for continued uh safety in our community and prosperity in Jesus' name and amen. Beautiful.

All right. Um Councilwoman Rachel Hopin's going to lead us in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for it stands nation under God indivisible with liberty and justice for all.

All right. Thank you. At this time, I'm going to call our February 26 meeting of the Zena City Council to order. And I'm going to ask our clerk at this time to give us a roll call. Vice President Crawford here. Councilwoman Sice. Councilwoman Huffman here. Councilman Rubio here. Mayor Reynolds here. President Smith here. Mr. President, I move to excuse Councilwoman Fates Ree uh for the time being. She will arrive later due to a work commitment.

Very good. We have a motion on the floor to excuse Councilwoman Shereice, seconded by the vice president, and she has notified me. She will be here later tonight. Um, she uh had an obligation with her uh full-time employer, so we do respect that. At this time, I'll accept a uh roll call for her absence. Vice President Crawford, yes. Councilwoman Huffman, hi. Councilman Rubio, hi. Mayor Reynolds, President Smith, hi. Motion carries. Thanks. Next on the agenda is approval of minutes. Our first set of minutes is from the special meeting on February 12th, 2026. And I'll entertain a motion to accept the minutes as written. So moved. Moved by the mayor. Do we have a second? Second.

Seconded by Councilman Rubio. If there's no additions or corrections, we'll go ahead and get a roll call to accept the minutes. Vice President Crawford. I. Councilwoman Huffman. I. Councilman Rubio. I. Mayor Reynolds. Hi. President Smith. Hi. Motion carries. All right. Our next set of minutes is also from the February 12th meeting. This is from our regular meeting portion. And I'll accept a motion to accept. So moved. Moved by the mayor and a second. I'll second. Seconded by the vice president. Any additions or corrections? Noted. All right. Seeing none, roll call, please. Vice President Crawford. Hi. Councilwoman Huffman. Hi. Council Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion carries.

Thank you. Tonight we're honored to have a special presentation by Five Rivers Health Center. I met Miss Gina and her staff um a week ago. Uh very pleasant tour of your facility. Very excited for what you're bringing to Zena. Cannot thank you enough. And um thank you for asking to be here tonight. We're certainly honored to have you. And do do you have PowerPoint? We do. Awesome. Thanks for preparing that. So at this time we have a special presentation. Um Miss Gina, I'll let you go ahead and get started. Thank you.

Okay. Um well, good evening and thank you for the opportunity to share our story with you. I'm Gina McFarland. I'm the founder of Five Berbers Health Centers and this is story. And so we started almost 15 years ago by taking three departments that were a part of Miami Valley and Good Samaritan Hospitals and breaking away primarily because the the expenses we couldn't see enough patients with the hope and intent of becoming a federally qualified health center which we were able to do in 2013. Right now we are the ninth largest FQC within Ohio. There's 61 of us and we are the only one within Green County and the largest one within Montgomery County too as well. When we started, we started with 12,000 patients. We're up to 27,000 patients. 45,000 visits. We're up to 90,000 visits. We had three sites. We now have seven sites. We'll go to six sites when we combine. Um we started with 77 employees. We now have over 300 employees. Um we have 43 providers between dental medical services and we've been in senior since 2016 at the Green County Health Center department um location and then also at Star Pediatrics. So we're different than a regular doctor's office. We say we are a one-stop shop for our patients. We provide everything that you see in black are the things we've been doing already. Everything that you see in blue are are services that patients can get if they come to our Montgomery County area, but everything that you see in green are the new things that we're starting at the new location, which we'll show you a picture of in a moment. But what we've been able to do is to really make sure that patients get the services that they need. Um, for us, it's really important that they get to their appointments and they get back home. And so, one of the services that we'll be adding is

transportation. U we've done a little bit of it now. Um we have had conversations with green cats. The goal is where wherever they cannot serve and we can we will do that. But again we are doing medical, dental, behavioral health services, substance abuse, um centering pregnancy will be a new one. We have a dietitian. We have a clinical pharmacist. We will offer lowcost pharmacy for our patients too as well. It allows patients to be able to not worry about having to take them affording their medications and also being able to keep um money in their pocket. Um we focus on the social determinance of health and from that we've been able to really take really good care of our patients. Dory will talk a little bit about our new site.

Thank you Gina. Um hello. I'm Dory Spalding. I'm the development manager. It's very nice to be with all of you this evening and it was very nice to give many of you a tour uh last week. So, we are going to open up on Monday. We'll see our first patients this coming Monday. We spent today packing up and the movers will move everything tomorrow and we'll unpack over the weekend. We're very excited to uh establish ourselves in this new location. Um the projected cost of this event or this this building is 11.7 million. We are seeking additional funding to support pharmacy robot, newborn supplies, um vehicles for that transportation. Gina was mentioning um patient edi ed education materials and fruit. Every day we offer bananas, apples, and oranges um around our offices for our patients. It's a very nice thing. Uh we currently have 24 staff members who are going to transition from those two locations to um our offices on Zena Avenue. I'm sorry, Allison Avenue. And then we will add seven more employees over this coming year and more as we continue to grow. We currently serve over 4,000 patients. Um Zenaia has the highest um I'm sorry the third largest zip code across all of the um sites. We serve as Gina mentioned 27,000 people in both Montgomery and uh Green County. And in 2025 we had over 11,000 visits. We are excited to serve the great people of Zena and Montgomery of Green County. Any questions? How long do you plan on staying in our community?

Yes, we as as I share with you, we purchased a lot right next to us because we want to grow. So, our hope and intent is to get even bigger than what we are right now. Oh, it's beautiful. And again, thank you for having us. and we're hoping you'll be able to come out to our grand opening on April the 9th um from 10:00 a.m. to 11:00 a.m. And um we will let everyone know in the community. And and very quickly, if somebody want to use your services that's in the community, where would they start?

Um they can start by calling us. Um we have one number for all all patients. Um 937-281-6800 and um we are accepting new patients. Great. First of all, thank you so much. It was great to meet you at another event and for the invite. Um we uh we were able to get four council members there um in that picture. Um your facility, not only is it impressive, but it's it's such an investment in Tena and our community, and I I can't thank you enough for the services that you're going to provide, and I wish you the best of luck. and and we'll try to help as much as we can and I know you're seeking partners. So, um spread the word and we'll look forward to seeing you on April 9th.

Great. We look forward to having you there. Great. Does anyone else have questions? Normally, we don't do this. Is there anyone in the audience that has questions for these ladies? We've got a little bit of time. All right. I guess you're off the hook. Is it open to everyone? Absolutely. We accept all insuranceances. Great. Thank you guys. Okay. Thank you. We appreciate you ladies very much. Don't join me. Was Amy able to get a copy? Amy, did you get a hard copy of that? I'll get one.

Okay, great. All right. Thank you very much. All right. Thank you for that presentation. Moving on on our agenda is opportunity for audience comments. This is the time in our meeting that anyone can come to the podium. We do ask that you give us your name and address for the record, limiting your comments 3 to four minutes. All right. At this time, I'm going to go ahead and close the audience comments. We're going to move on. Our first item under old business is ordinance 2025-39. That is still to still to be tabled. Is that correct? All right. Very good. So, our next item is ordinance 2026-05. Tonight's a public hearing enacting section 810.07 titled city sponsored community events of the city's business regulation and taxation code and amending tables P8.2 of the city's fee schedule. So at this time we're going to go ahead and turn the floor over to um our city manager for tonight acting managers our assistant manager Eric Henry.

Thank you sir. Um, just so everyone knows, this is a rather lengthy agenda tonight, so I'm going to do my best to keep these short and sweet, but if council has questions, please feel free to ask. Uh, so collectively, these updates establish a vendor permit process for both food and drink vendors and retail vendors, uh, setting up for city sponsored events. Uh, it authorizes the city manager to issue said permits and establish a fee schedule for these types of permits. Do you have any questions? Good.

We are planning a complete rewrite of part eight um of our codified ordinances. That's this year's project. So, you may see some changes to this coming back. But with the red, white, and blue festival doesn't seem like it's right around the corner, but it is. We needed to get something on the books now. And and this might have been on the heels of us in in some of our cost reductions that we needed to do for the year. Is that part of this as well?

Part of it. And then also trying to streamline how we do these events. Uh the fact that we've kind of eliminated a lot of our events. We're only doing one. Um we felt we used to go through a third party to secure um these uh food truck vendors for us. We're going to attempt to do that on our own this year. And to do that, we need to establish some sort of fees. And one of the major reasons to do this is we don't want a lot of food trucks or or vendors saying, "Hey, we're going to be there that day." Uh, and they don't show up. Um, and so getting some sort of money uh in advance helps us kind of secure that they're going to show up.

So, and provide those services. Um, I know there's there's been some back and forth about collecting these fees. It could be something that could be amended at some point where these fees could be reimburseable if they show up the day of the event. So, no. No. Law director says no on that one. So, there's a lot of administrative work, okay, that goes into getting ready for these festivals. Um, our the fees that we've established are extremely reasonable. Um, so I I think those fees really help cover the administrative costs. That is true. And uh correct me if I'm wrong. We did do comp research quite a bit, right? Yes. Okay.

Can I throw out a question before we do the public hearing? So, how does this affect like a church or nonprofit organization? If they're there for an event, just a booth, they're not selling anything. Do they have to pay the fee? Okay. this. So, this is just for the plan technical noa oriented um churches, anybody that comes that's giving anything away. Okay. Um they just want a booth for that purposes. My understanding was we would not be charging them fees. This is for people selling either food or beverage, crafts, any kind of retail. That sounds fair. It is fair.

Okay. Great. All right. So, at this time, I'm going to open the public hearing on ordinance 20 26-05. Ask anyone that would care to come forward either to speak for or against this ordinance. Now's your opportunity to do so. All right. This time, I'm going to go ahead close the public hearing on this item. This was introduced at our last meeting by Councilman Ruvio. Would you care to um move for passage? Yes, I move. Thank you. Move for passage by Councilman Rubio. Do we have a second? Second. Seconded by the mayor. If there's no further discussion, we'll get a roll call, please. Vice President Crawford. Hi. Councilwoman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds.

Hi. President Smith. Hi. Motion carries. Thank you very much. Our next item is new business. It's it's an ordinance titled an emergency. This is ordinance 2026-06 providing appropriations for current expenses and other expenditures for the city of Zenaia for a fiscal year ending in December 31st of this year declaring an emergency. And this is our 2026 annual appropriation ordinance. Mr. Henry, would you care to explain that?

I will do my best, but the uh finance director is here as well, so hopefully fill in any gaps that I missed. But uh this is required by Ohio Revised Code uh which directs council to adopt an annual appropriation ordinance by April 1st of each year. Uh in October of last year uh for those who were on council previously uh we uh as staff presented the operating and capital improvement plan budget. Uh since then uh council has given us feedback and notes. So we took that document and edit it and that is what you see here uh before you today. So, and this is where I I think I've got all this accurate. Ryan, please correct me if I'm wrong. Uh, the appropriations as presented for all funds uh total roughly 91.2 million, but this uh this number is a little bit misleading. Uh, so it includes positive Well, first off, uh, that projects us a key operating uh, fund balance of about 6.5 million for the year, but this also includes about 16.9 million in fund transfers and approximately $400,000 in inter fund loans. So that's it's a lot of money moving back and forth. So that 91 uh million could be a little bit misleading. It's actually uh I wouldn't say significantly, but good deal lower than that. So but uh this is a pretty big deal approving the budget for the year. Um so happy to answer any questions that I can. If not, Ryan's here, too.

All right. Very good. We'll entertain any questions for um our city and city manager right now on this item. Thank you so much for all the work you put into it, Ryan, and Danette and all of our staff. So, and Wes for being on the budget committee. So, it was a lot of hours into that. Thank you. Thank you very much. Thank you. All right. At this time, I'll entertain a motion to accept ordinance 2026 as an emergency. So, second. Okay. Moved by the vice president and seconded by the mayor for clarification. Because this is an emergency, it would require four votes tonight. Is that correct? An appropriation ordinance. Only four votes. It takes four. Yes. Okay. Very good. All right. Roll call, please. Vice President Crawford.

Hi. Councilwoman Huffman. Hi. Councilman Rubio. I. Mayor Reynolds. I. President Smith. Ding, ding, ding. I. Motion. Thank you very much. All right, we're moving on. Our next item is an introduction for ordinance 2026-07. This is approving the sale of city-owned property located at 714 East Market Street to RIM O Construction. Is that pronounced remmon? Okay. All right. Um, RIM O Construction LLC. So, at this time, I'll turn the floor over to Mr. Henry.

All right. Right. So the city acquired this property by forefeerture in 2015 and then the council authorized its sale on February 12th with resolution 2026-011. So, the proposed buyer, as you mentioned, is the Remo Construction LLC, and it's their intent uh to purchase um 714 East Market Street to reservey both parcels, widen them, and basically uh create single family homes on each lot. Is that it? Okay,

great. All right. Any questions from Mr. Henry on this? All right. All right. And if anyone's probably in the audience questioning why this would be so cheap, actually this this is taking a burden off of us for mowing um and contractual services that we never see anyway in a sale. So um so at this time actually it's a win because it goes back into private hands. Um as a as a city we really don't want to own property. We want to get that back into the private sector. So, um, this is excellent opportunity for someone to potentially build on that. Would you agree? I would agree.

Very good. All right. So, at this time, I'll introduce, uh, I'll ask for an introduction on this item. So, it moved. Thank you. Moved by the mayor, and this will be voted on our next meeting.

Awesome. Our next item is also an introduction. This is for ordinance 2026-08, which is vacating the alley between 968, 976, 986, 9998, 1006, 10 uh 10,6 and 10:30 North Detroit Street on the east side and 920 North Detroit Street. Various parcels. Do I need to read those into the record? All right, here I go. M4 00001 00004 000054 0 0 Parcel M4 00001 000000 4 001 52 0 0 and parcel M4 00001 00004 00004 4 6 0 and I know you guys were looking to see if I would screw that up.

I was counting every single no there. Okay. And um 1052 North Detroit Street on the west side. Mr. Henry, it's all yours.

All right. Um that's a tough act to follow, but uh similar to our previous item, uh petitioner for this parcel is the uh owner of the property at 1016 North Detroit Street and a vacant lot uh of the rear of that property. So the two lots were separated by a 12t wide public alley rightway, which extends from 968 North Detroit Street to 10:30 North Detroit Street. The petitioner uh seeks to vacate the alley in order to consolidate 1016 North Detroit Street's lot with the vacant lot behind it and have the ability to develop it. Now, one thing that to note here is the alley does contain a city sanitary sewer main, but it does not contain pavement and it is not connected to any other public alley or street or any public access easements. Although the city will have an easement for the sanitary sewer main, the alley rightway has no viable transportation purpose. Thus, the city staff has no objections to the requested vacation of this alley.

Very good. Thank you. We'll open the floor for questions for our city manager. All right. You're off the hook. No questions on that. And at this time, I'll seek um one of my colleagues to make that introduction.

So, moved by uh introduced by the vice president. Our next item, also an introduction for tonight, is ordinance 2026-09. This is amending the official zoning map of the city of Zenaia to reszone approximately 31.21 21 acres of the property at 817 Upper Bell Road from an A1 agricultural district to a PUD plan unit development and approving a PUD concept for a proposed 160 unit town home community at that said property. So, we're going to turn the floor over to Mr. Henry one more time.

All right. Uh Redwood USA is a national apartment community developer and they have several uh communities throughout Green County. Uh and they intend to purchase 817 Upper Bell Road for the purposes of developing and managing 160 units of singlestory attached town homes in groups of 3 to 9 per building at approximately 31 acres. Uh so planning and zoning commission uh previously reviewed this proposed resoning uh and concept plan and found them to be consistent with the majority of land development codes uh approval for criteria. Um so with that I will answer any questions and if I don't have the answers Brian's here as well. All right. Very good. I think Mayor Reynolds has a question for you.

Quick question. So on the it's only for the uh lot one, correct? Not lot two. It's the 31.21 acres here. Just hold stuff up in space. Flip open to that real quick. To the rescue. All right. Thanks, Brian. Are you basically asking what what part where the homes will be in this parcel, right? Not this. Yeah. The northeastern parcel is excluded from that. That'll remain A1 agriculture. Remain agricultural. Yeah. Mhm. Yeah. Mhm. Okay. Looks different. Different. Okay. I don't know. This map looks different than what we had before.

Yeah. I thought I'm trying to find the I see upper Gbrook and now I I see it now. Here's this is where where's the the wise over here? Right here. Yeah, I see it now. See, so lot lot one will be reszoned and lot two will remain under current A1 zoning. Yeah. Okay. according to your ordinance and that the lot the lots will be reserveyed you know after after this resoning is approved to conform to those boundaries proposed boundaries PBLO being built out into that area then yes the public street will connect to PBLO

Mr. portion are the price points on these homes or I can't remember. We talked about it, but just could you refresh my memory on this?

Um, let me let me look that up. I do have that information. Just give me a second here. Okay. So, the uh the proposed rents will range from 1,600 a month to 2400 a month. Rentals or it's rentals. Is it also purchase? Is it rentals and purchase option or is it It is all rental.

It's just rental. Yeah. Redwood will will manage the community in in addition to the developing. Okay, very good. And I'm familiar with them because they have a location in Beaver Creek by the mall. They uh they have one in Fairborn as well as um Centerville area. Okay. One in Fairborn's right off of Dayton yellow across from Yeah, actually. Yeah. And then the one in uh Centerville, I think it's it's either Centerville or Sen Creek Township. It's off of CL Road, I believe, south of Feeb. Mhm. So, you're thinking 7 1,600 a month is the starting point for like a one

that would be for the onebedrooms and then uh believe 2,000 for the two bedrooms and 2400 for the three bedrooms. Yeah. Very good. And there will be roughly a third of the units under each category each of those categories. All right. Very good. All right. So, we are just seeking an introduction tonight. Public hearing will go next. Is that correct? Public hearing will be your next meeting. Very good. And this has already gone through planning and zoning, correct? Yes. Was there any concerns?

Not from planning zoning commission. There was a a resident who raised some concerns about uh cut through traffic on PBLO Drive. Um, I've done some initial some additional homework on that and um, I don't I don't believe that the majority of the traffic in this development is going to use PBLO drive because if you think about where the majority of the traffic is going to be going um, it's going to be going north and west uh, toward toward Dayton. Yeah, you will have some going out east to uh Fyet County, but I think the majority of the jobs in the area are uh toward Beaver Creek and Dayton in the base. Um if you I've I've done some um some trip analysis to to to see that really looking at uh say people who live on Senica Drive for instance, it uh if you look at GPS, it routes you up uh Ottawa to West Second Street and to Progress Drive. if it doesn't route you down to

um to uh to to Bellbrook and um and also just looking at the traffic counts in the area, we we feel pretty confident that that's that's not going to cause um a lot of of cut through traffic on on PBlo Drive and that's part of the reason that plane zoning commission felt felt comfortable endorsing it. All right. Very good. All right. Any questions for Mr. M forner or Mr. Henry or staff. If we're not seeing any questions, we'll go ahead and seek a colleague to introduce. I'll introduce.

Thank you. Introduced by Councilwoman Huffman. Thank you. Our next item on the uh agenda is also an introduction for uh ordinance 2026-10. This is changing the name of the Southeast Brook Lane to Connor Drive in Summerbrook subdivision section 3B in the city of Zenia. U Mr. Henry, would you like to explain that?

I'll do my best, but essentially uh in 1997, this uh Summerbrook subdivision uh section 3B was recorded with a duplicate uh street name. Uh so for unknown reasons, Brook Lane was used uh to name two disconnected streets uh in section 3B uh streets that remain disconnected, but uh that recently uh approved Summerbrook um subdivision section 6B will link via Connor Drive to Southeast Summer uh Brook Lane, but not the Northwest Brook Lane. So to address this currently kind of duplication and uh res resolve confusion, uh the Summerbrook South uh subdivision developer has requested that we petition to rename this to um Counter Drive.

And there are not currently any houses on that section that we're changing the name of. So it won't affect anyone's address. Very good. Sending my question. Awesome. All right. Any questions? All right. Makes sense to me. Who we care to introduce that? I'll move to introduce. Thank you. That's introduced by Mayor Reynolds. Um, and our next item is also an introduction tonight for ordinance 2026-11. This is amending the official zoning map of the city of Zenaia to reszone the property at 39 Weaver Street from a P1 public and institutional district to a B1 convenience business district. And that goes back over to Mr. Henry.

Yes. So, this is a state-owned vacant property that served uh as a meeting, training, recruiting, and event facility for the Ohio Army National Guard. Uh this former armory was built in the 1930s, and the state has placed it uh available for purchase. And uh the staff feels that uh this property, which is currently zoned as P1 public institutional uh district, uh fits uh better under this uh B1 convenience business district um plan. And uh so we bring this before you today to uh go ahead and um introduce it. It's a very viable uh strong uh piece of property that is essentially the gateway to Shauny Park and um mayor has a question for you.

Do do we have uh an executive session tonight for development? Yes. Okay. Very good. All right. Thank you. All right. So, at this time, I u am asking if any of our colleagues have any questions regarding this ordinance. All right. And then I'll seek u a member to introduce who would like to do that. Councilman Rubio. Thank you very much. Did you catch that, Amy? Thank you very much. Our next item on tonight's agenda is resolution 2026-012. This is declaring the nec necessity of improving city streets and public ways by the lighting thereof for year 2026. Mr. Henry.

All right. So, the city instituted a citywide street lighting assessment for the first time in 2025. Uh, prior to these assessments, the city was spending around $250,000 annually to provide lighting for the city, streets, and public ways. Uh the implementation of these annual street lighting assessments allows the city to finance street lighting through assessments. Uh thereby freeing the general fund for other purposes, specifically street rehabil rehabilitation. Um staff recommends that the council enacts a street lighting assessment for just one year this year uh instead of the maximum allowable 5 years. This is due to uh ongoing contract negotiations with Miami Valley Lighting. Uh so once a 10-year contract with them has been established, we will go ahead and put before you another uh five-year assessment. I think right now this amounts to roughly maybe a dollar per residence. Yeah. So uh for a $100,000 home it would be about a dollar a month. So it's about $12 for a $100,000 home. Uh and and then obviously goes from there, but that is the equivalent. So if you have a $200,000 home, it's about $24 a year. Um, so the the overall cost that we've incorporated into this assessment is very similar to the cost um that we that we used last year. There's a slight uptick in the overall cost for for the electric, but it's not going to be a significant change from what people um what people experienced this year on their property tax bill. So,

all right. Very good. Any other questions? I I have a question if I may. So this this assessment is based on the taxed assessed value alone. Correct. It's it's simply based on the value of the property. So the the higher the value of that the property or the parcel uh the larger uh that the assessment would be. So um you said a dollar per 100,000 per month per month. So it's about $12 per year annually for $100,000 home. Yeah. The biggest payers of this of course then are commercial and industrial because those properties are valued so much higher. All right. Very good. And it does make sense that this is just for one year.

Yes. Correct. Correct. All right. Any other questions? All right. Would anyone care to introduce? So move. All right. I'm sorry. Move for passage. Sorry. Second. All right. I failed. Sorry. Not failed. All right. So, we have a motion on the floor for passage by Councilwoman Huffman, seconded by the mayor. All right. If there's no other comments, we'll go for roll call, please. Vice President Crawford. I. Councilwoman Huffman. I. Councilman Rubio. I. Mayor Reynolds. I. President Smith. Hi. Motion carries. Thank you very much.

Just a reminder for council. Um, this is a process, correct? There's an objection period. Once that's over, um depending whether there objections filed or not, there's then an ordinance to proceed which is then followed by um the actual appropriation ordinance where you impose those assessments. So we do have this this is a several month process um and this was just the first step tonight. Understand? All right. Thank you for clarification on that. Um but there's no other questions on that. We're going to move on. Our next item is resolution 2026-13. This is adopting the 2025 Green County Natural Hazard Mitigation Plan. Mr. Henry,

there is last one for the night. Um, in 2000, the federal government enacted the disaster mitigation act, which instituted a mandate requiring local governments uh to have and maintain a hazard mitigation plan with their respective in their respective states uh in order to qualify for mitigation funding. Uh, this act further stipulates that these plans must be reviewed and updated every 5 years. In 2020, the Green County Emergency Management Agency coordinated uh development of a consolidated countywide plan uh thereby streamlining efforts and efficiently fulfilling core requirements under the act. The primary goals for this plan include increasing public awareness, protecting life and property, fostering and strengthening partnerships, creating a safer environment through construction or installation of natural hazard safety systems, and reducing losses resulting from the failure of high hazard potential dam failures and natural disasters. So with that, any questions? I'd be happy to answer them.

No sir, I have no questions. Anyone else have questions for Mr. Henry or the law director. Okay. All right. I'll seek a um motion to approve. So moved by the mayor, seconded by Vice President. And if there's no further questions, we'll get a roll call, please. Vice President Crawford. Hi. Councilwoman Huffman. Hi. Councilman Rubio. Hi. Mayor Reynolds. Hi. President Smith. Hi. Motion carries. Next on the agenda is appointed officials reports. Um and thank you. He actually got through that agenda pretty quickly. So, there's a lot of items right there.

And um so we'll go ahead and um move for appointed officials reports. Mr. Duke, we'll start with you. What do you have for us tonight? Sure. Uh so I'm uh pleased to announce that the Ohio Senate actually recognized the city of Zena for our um award from the Ohio out of our state for our 2024 report. I believe uh Senator Kohler spearheaded that. So if you run into him, be sure to thank him for his efforts. So, it's nice to to be recognized and um so we appreciate the the Senate uh acknowledging that uh achievement. Um outside of that, I don't believe I have anything else for you, but I'd be happy to answer any questions you may have.

All right. Any questions for Mr. Duke? It's tax season, so it is. Yeah. Any uh any questions? Uh certainly REITA is here to to help in in this facility if you if they want to come in. But there's a lot of online resources and the ability to file and do a lot of that digitally as well. Um but I've I've heard lots of good feedback about how u how quickly uh they're able to to help people address any of their uh city income tax related issues. So they're here to help. Very good. And do they need an appointment or is it just drop in?

Yep. they can walk right in and uh depending on the day, uh typically it's a pretty quick um experience. Typically there's not much of a wait. Uh the closer we get to uh April 15th, obviously the the longer those lines get, but uh if they if they come in now, uh typically they're going to get to uh get to customers pretty quickly. Okay. And the hours for that? Uh it's 8:00 to 4:00. 8 to 4 Monday through Friday, 8 to 4. And if they drop in at 359, if if they drop in at 359, they should they should provide service. Uh yeah. Yeah. They're going to they're going to finish working with whatever customers are here. Didn't mean to be sarcastic, but sometimes people show up the last second.

Yeah. I I mean, I can't say with absolute certainty that they won't draw the curtain at 359, but uh but if you're at the window and you're there before uh before they close up shop, they're certainly going to going to help. And I' I've heard no concerns from the public that that they aren't providing services for people who are who are here within those operating hours. Right. Any questions? No, it's super easy. I just walked in, handed them my two W2s. I was like, here you go. What do I do? And they're like, you got this. Really? And 6 minutes, not even that. 2 minutes later, I was done. They were like, you have nothing. Here you go. I was like, thanks. So, mine's withheld automatically. So, hence why I nothing.

All right. Congratulations. You guys figured out how to get your taxes done here for free. Just your city. Okay. Federal taxes cost you a little bit more than that and they can't be completed here at the city. Thank you for clarifying. They were excellent. So, thank you. All right. Thank you, Ryan. If there's no other questions, we'll move on to Madam Law Director for tonight. I have nothing extra for you this evening unless you have anything for me. Anyone have questions for Miss Fischer? Um, I I'll talk to an executive. Okay. All right. Very good. All right. If there's no other questions for our law director, we'll move on to Mr. Henry. What do you have for us tonight?

Back again. I got I just have one item. Uh, so we are entering storm season and uh I just want everyone to be aware that uh our social med or uh Lydia here will be posting on social media uh just some some tips to be aware of and and storm season. Uh, additionally, uh, some of staff are going to be going, um, through a kind of scenario-based training, looking back at the the previous two tornadoes that we experienced in and Zena, and just making sure that we kind of learn lessons, uh, from what went right, what went wrong. Uh, you know, that's the latest, the most recent major one was what, 26 years ago. Um, and so it's as we kind of maybe look to lose some of that historical knowledge that we have in staffing, it's important that that gets imparted to new staff. Um, and that we're able to to make sure that we don't forget those lessons. So, that's just something to be aware of. That's all I have.

All right. Very good. If there's no other questions for Mr. Henry, um, are you guys okay with doing council comments now or do you want We can do them now. Okay. for the sake of time, we are um not dragging our feet, but we're awaiting um Councilwoman Sice uh to be able to part participate in our appointment process for tonight. Um we are hoping she'll be here shortly. Um we'll go ahead and um go to uh council comments very freely and then um then we will adjourn an executive. So I'll start with uh Councilwoman Huffman. What do you have for us tonight? I do not have anything tonight. Zero. Okay. All right. That's good, though. All right. Councilman Rubio, do you have anything for us?

I do not. All right. Very good. All right. Vice President,

um I had the honor of attending a um a tour through the Five Rivers, that new medical center, and I will tell you it is it is a it's a top-end class place to go through. And I would recommend anyone that's here to schedule a tour. you it is not only informative but it's it's really neat to see these kinds of services at being provided I wouldn't say low low cost but at a professional level professional level and a a a level that's that's for all citizens regardless of where you're at with the insurance policies that you have. Um, what I loved about it also is they have a pharmacy. That's interesting. And when you go on the tour, make sure you ask questions about the pharmacies and their charges compared to regulararmacies. But with that, um, actually enjoyed that that walk through. The mayor was there, president was there, um, Rubio was there. Um, most of us were there and it was just an honor to have gone through that. Again, I'm excited for what's going on in Zenaia and our growth. And with that, I I've got nothing else to add. All right. Very good. All right. Mayor Reynolds, what do you have for us tonight?

Just uh four quick things. I attended a ribbon cutting at Marathon with Councilman Rubio uh for the new Marathon station uh that just opened. I met with uh Lance Oaks last week. He's the owner of Oaks Tree Development. He wanted to ask some questions about upcoming development opportunities and that they see in Zenaia. Did the walkthrough with us four at Five Rivers. And then uh I met with the owner of uh Zenaia Harley-Davidson as well just to discuss some things that he has coming maybe potentially coming before us at some point. So that is my schedule and that's about it.

All right. Very good. Again I would like to express um the city's sympathies to u the Saraga family. Um Mayor Saraga served city of Zenaia from 1998 to 2005. Um that was a very difficult time. If you remember in 2000 um our city was hit very hard with the tornado that went through a major portion of the city and and he had um a lot of leadership and trying to get things taken care of. Some of you were probably on staff at the time. You remember that? I was not on staff in 2000. I I did work for a couple of years with with Mr. Shuragas, but but not until 2005. So I miss very good

missed that that portion of his uh his tenure.

Mhm. And um there there are services um next week for that is family. So we can respect that. Um and you know just prayers for uh his wife and their son and um um she's very involved in the uh chamber of commerce big event coming up this weekend. So I'm sure that's very difficult time for her. So, I would like to express sympathies for that. Um, also, thanks for bringing up the tornado sirens. I did hear those uh when we had that little scare um a few days back, and at least, you know, they're working. So, we do appreciate that. And uh you know, a lot of people say, "Well, I can't hear them in my house." And that's not the intention of the tornado sirens. That's a warning device for people that are outside so they can seek shelter, not leave their home to go to shelter. your safest place is inside and it's the center of your building. So, very good on that. Um, also wanted to let you know that um um I I guess I can announce this. So, uh I went to a Rot Rotary meeting. I'm not a Rotarian yet, but I do know that they are um doing a fundraiser. I think they're working with the city to provide flags. Is that correct for Is there anyone here in public service that's working with that? Mr. Burger,

Mr. burger. Is that right? They're um they're going to um they're doing fundraising to purchase 50 flags to run those from I believe Progress to Allison, correct? That'll be in the center strip of of 35. Um it's a big time one cost, but once that happens, they'll be able to plant those out there periodically, not just for Fourth of July, but maybe Labor Day, Flag Day, that type of thing there. So there'll probably be information from them on how you can sponsor a flag. Um a citizen can do that. You don't have to be a Rotarian to donate to that. Uh and businesses are certainly welcome to do that as well. All right. So at this time uh we are going to take a brief recess. Um we are going um for um not only economic development but also for general legal advice. Is it okay to do both at the same time? So we probably will come out um we'll take some action and then um we may or may not have to go back into executive session. Um, but at this time you guys are welcome to take a break and I do need a motion to go into executive session. Who would care to make that motion?

So moved. Moved by the mayor. Do we have a second? Seconded by Councilman or Vice President Crawford. Sorry about that. So um you guys are free to uh hang out um get a drink, go to the restroom. Um I'm not sure how long we're going to be. We have to wait for Councilwoman Sice and then we'll we're hoping to be back out here by maybe 10 after. Does that sound fair? Yeah. Okay. Very good. Thank you. Interesting projection. Taking a guess. Call for executive pastor. Thank you. Vice President Crawford. I. Councilwoman Huffman. I. Councilman Rubio. I. Mayor Reynolds. Hi. President Smith.

Hi. Motion carries. Thank you. Thank you.

Great. Do we need a roll call to come back? No.

Okay. I can announce that we are back from recess and I would like to thank everyone in the audience for staying. It's a long night. I appreciate everybody in attendance. We have one more item of business and that is the appointment process. And um I do want to state that um this has been a almost agonizing uh decision for us. Um we have 12 very concerned people about our city that um have offered to serve on our city council. Um and we don't take that lightly. Um every one of these people um have qualities that we all aspire for. Um so it was very difficult for us to make a decision. Um this year was a little more unique. Um we had a little different process. Um background checks, that type of thing. Um and we have decided tonight to make an appointment and we were allowed our law director uh we are allowed to discuss this in executive. We just can't vote in private but we can make that announcement today. So at this time I will ask if there is a nomination for the appointment for the open seat for the uh seat that will expire in 20 seven. Is that correct?

That's correct. Correct. December 31st for the remainder of the term. All right. And I'll see that Mayor Reynolds vacated when he became mayor. Correct. Okay. So I'll restate that. We are asking for an appointment for the uh open seat left by um Mayor Reynolds with his uh victory to uh mayorship. Left his seat open and we are seeking appointment at this time. So I will ask for a nomination. I would like to nominate JD MSV. I'm sorry if I said that wrong. All right. We have a motion on the floor. Sorry for um JD. Do we have a second?

A second. All right, we have a second. A motion and a second. At this time, I will ask if there is an additional nomination. All right. Seeing no additional nominations, we will go back to the vote for uh JD and ask for a roll call. Vice President Crawford. Hi. Councilwoman Sice, I. Councilwoman Huffman, I. Councilman Rubio, I. Mayor Reynolds, I. President Smith, I. Motion carries. Thank you. All right. Thank you very much. At this time, I'll ask for a um motion to adjurnn. I move we adjourn.

Thank you. We have a motion by the mayor, seconded by the vice president. Roll call, please. Vice President Crawford, I. Councilwoman Sice, I. Councilwoman Huffman, hi. Councilman Rubio, I. Mayor Reynolds. Hi, President Smith. Hi. Motion carries. Thank you very much.