Community Relations Committee - Regular Meeting

Okay. Good. Look, we're all in the same sort of color. So, I blended these. It's good. It's all good. So, how are you feeling? Yeah. Just getting this. Yeah. How was that? I think I just work all the time to stay distracted. I'm sure you ever stay. No, I ended up going to that. Well, clinic walking clinic out there. Oh, you did. Christmas is great, isn't it? Well, her name is my piece of but it's wonderful. Okay.

Here's your piece of pee. Amy mine, too. I've had her for what? Eight years. Every first go ahead and order at 10. Um if Secretary Betty can call uh roll caller Mills, chair present. Lesie Scott present. Vice chair present. What are you member? Member and Betty McDonald second chair.

I call Alex, but she's and Alex name Blakemore. Blakemore. Blake Blakemore member is absent of today. Yes. All right. We have Corum. Um and then no public comments. Uh so for our consent agenda, we are just going to look over uh our minutes from our team. Are they on there? Yeah.

Oh, wait. So from our special meeting, I just needings. There's a few of them, but one's from September. I think we just I think one is to and I think it's through October 14th. So, you need to do each one separate and do your vote and then um and they're in the agenda packets every month. It's what we don't print them out for you guys. They're not printed. You just have to go ahead of time. So, have we did we approve the minutes from last meeting? That's what we're doing right now.

Not from the special meeting, but the one before we they're both on item one and two on the agenda. Thank you very much. So, Cheryl's going to read the motion and when you vote and then we go to That's a That's a piss. That's a piss. Okay. How you doing? Good. I make a motion to approve the October. Oh, wait. Actually, yeah. October 8th. There are a couple of edits that need to be made on this. Okay.

So, then what you do is you say impressions for minutes after the following changes are made. Okay. And then we'll make the changes to something that's changing. Okay. What time? 11.

I saw you can make just make the motion. I make a motion that we approve the August or October 2nd uh meeting with minutes with there are a few edits in uh few spelling corrections and then the name is there's a there's a Linda listed for you don't have a Linda well I came to the special bags of candies crickets Linda I think is supposed to be Carol on some of them. I think they're that was me. Well, Carol did the bag of

uh the straight bags and then Oh, so I just gave you a new name. It's a common day. It's

I do not care. So that is my motion. I will second the motion. All right. Show hand. All in favor. All right. All right. Moving on to item number two is approving the uh community relations committee meeting minutes from October 4th. Um our special meeting or October 14th approved. I do make a motion to go ahead and approve those minutes. If this one sign and then we'll move on. All right. All in favor show hands. Reports from our council. leaison. We I don't know where he's don't have any.

It's uh and then moving right into regular agenda items. Number one, recap of 2025 spectacular and any notes for next year planning. So, one I just I have some notes too. You do? Okay. Um, thank you everybody. That was a fun day. I've had a lot of really great feedback from friends near and far as far as better closing and that I'd see every once in a while. Um, so it was the highlight of their Halloween. Yes. Really fun.

That's awesome. I would love to hear y'all's feedback in your uh I might also email it to you. Hear what you guys thought of it, what we could do better, what we don't need. Um I have a couple of things mine. Um, the first year that I attended Scoot Tech and the first year that it happened, there was no stage and the kids just did like a parade and a circle to show off their costumes. I didn't love our stage set up with the kids in front. Like I felt like everybody crowded to the front of the stage, couldn't really see from anywhere, like

past the front row of people. M um so I want to rethink what we do in terms of the costume contest and how we're presenting the kids. Um there was uh the event even though I did the layout so this you couldn't hear past the tent. So like it was roller co the people on the stage side like anybody over by the inflatables couldn't hear what was happening. So I think if we were to centralize the stage Okay. and have more of like a ring where the kids could parade around the judges. Oh, that'd be cool. Yeah. Or or Yes. And then definitely make like a circle. Don't have this

rather than just standing there like they could just actually walk around and have a tent in the middle. There should be the perimeter. Yeah. Um we couldn't hear. I mean, first of all, this seemed wonderful, but I didn't see a thing the whole time. I know you were Yeah. So maybe they should nobody on the board volunteers as I'm doing that's not going to work. So we'll just have to think about what that looks like. But let's do it for Russell, too. Yeah. So um and then we did have a little bit of candy left over. So if it was they weren't

that they weren't getting passed out or maybe we just do 150 bags next year. Sorry. Maybe just 150 bags next year. Um well you had somebody had a few bags bags but one of my was that we have enough bags at costume registration to give out when they register which we ran out you know. So, there's a few bags at my booth. I think I had two boxes of bags. I probably didn't need that many. Okay. So, we probably 175, but we just need to put more bags at cost contest registration.

Okay. So, maybe that's why they have they go heavy and then we'll just fill a bowl for each bowls of candy for hours. Yeah. Maybe pass out to each person who contest, right? I you know when it gets mine just give them a bag of candy there or bag cuz that's when you get the candy then everything else is a bonus if you stop by the candy the ball and bag I'll say yeah. So yeah at registration or whatever. Okay. So maybe less bags but more at the registration less at the booth. Okay.

Maybe less maybe the same. Um, and then we were under budget, so that was great. I am waiting for a couple of receipts still. Um, I'm missing one for the pumpkins from Alex. Um, we were able to get a refund for the hay bells. Um, but a not a full thousand in our budget, but a good decorations I've always kept in my pocket. I mean I like the goals and stuff next year but I just kept it my contribution. Okay. Um and then

welcome.

And then the other thing I was kind of kicking myself for not doing you probably none of you would even realize it didn't happen because it was in my brain. But on the on the for the rentals, we got the three inflatables, which were great. Um, but I I think we we missed the mark of like the kids that were just outgrown of the inflatables. So on the website from the rental company, they actually had some really fun like farmableish game like the hammer slam where you and it like shoots up like and they were reason like 75 bucks or reasonably priced if we wanted to think about like if we're going to keep the kind of carnival theme and build on that uh having some other things for

the 10 to 15 year olds if you will. Yeah. And maybe separate the two different for the little kids. I mean what had I guess the plan was to be all in the same place? They were all ran on one generator and that was the cheapest because last year we had to generator for each one. Oh, that's much cheaper. Yeah. How much how much were the inflatables like each or something? I mean I didn't even get over there but I just wondered the boxes. The total for the inflatables was 1413. So, it does have two for little kids and one for the big kids.

The big one, the obstacle course was 350. The carnival one that had like the carnival sign was $3.99. And then the kids carnival little one was only $1.99. Okay. And then the generator was Yeah. Okay. Because I'm having a flavorful in my backyard than Thanksgiving. I just wanted We're going to have lots of kids. Yeah. That was a good And that was through Austin's house. So Austin's house. Okay.

Um so [clears throat] that was that and that was my other um next year Halloween is on a Saturday. Um and so it would be Friday the 30th again if we wanted to do it on Friday night. Yeah. Um, our last agenda item is uh finalizing dates for 2020. So, so next one that's Yes, I'm you're next. Definitely. Oh. Oh, yeah. Okay. Yeah. So, definitely I thought first of all it was wonderful.

I mean, just the it went by so fast. I mean, I could Yeah, it went by so fast. We already talked about definitely talked about the layout, you know, just making it circular. You probably know about this, but because the noise and space, we put it here. Um, one thing I want to ask is how far apart can the Bluetooth speakers be apart? Oh, that was the other thing. Maybe because they are so ordered a longer. There's a cable between the two speakers and [clears throat] then it was

okay. And then also towards the very end and I'm so sorry Russell had to leave and couldn't help Mark with hooking up the trailer. I think in the very end people are tired but I think we need to have a plan head for the lighting like it got dark. It got dark really quickly. We talked about it. So plan in advance before when you come you can park here the near assigned parking spot is over here because if it gets dark your lights are going hard. So maybe have a plan for lighting in advance. Okay. And then um or maybe you know something like that. And then also have specific assignments when it's over. Yeah. What can I do? What can I do? Well, and that's not a good idea. He goes, you know what? [sighs]

Um the most of the women all planning, right? And towards the end, it's the men need to go, you know, women get to take care of the kids stuff and the men get to go carry the heavy stuff and do all I rallied. I was like, you need to go get all of these guys and I need all the hay bells over here. I need all the pumpkins over here. Yeah. So, just just plan it in advance, I think. It was kind of the down break. Yeah. Break down. At the very end, the women the women committee take care of the query kids and relax. I know they break down. Okay.

Exactly. the reason that I I to the polls or whatever cuz I I wouldn't call any helpful lesson tracks or whatever. Yeah. Yeah. I know. Yes. I love that. Okay. Well, that can just be another like subcommittee is the type. I don't know if we necessarily need a subcommittee for

I think just going into the event and the only thing we were doing to set up, right? And so if you know what you have to do to set up and then starting like 15 minutes before the event is ending, we're starting a pool and break stuff down that is not disruptive to the event, but it will eliminate some of the breakdown time. Yeah. And that's a common project go for every every event. We're all just kind of Yeah. Um, and it could be a split of roles like maybe three of us show up early to set up and then two of us are responsible for like managing the breakdown. Um,

because it all the other thing and I know it was dark so it is it is what it is. But everything just got thrown into the box and then and that was fine. I went through it and took an inventory and got just kind of cleaned it up. But having roles and responsibilities of the breakdown will definitely be helpful. And then people would own it more than just like Yeah. throw it in there and then I'm gone. Yeah. Exactly. Uh okay. Great one. That's it. That's it. Oh, okay. I've got a couple of nuts. Are you done? I'm done.

Okay. Well, um, on the costume I thought I think that we need like a spreadsheet or something where it's like cuz you know I wrote them just on a notepad and then then you said, "Well, are they separate category?" No, but so I think they have sheets for the person. Okay. And so and then a spreadsheet for what person. I don't think it should. I don't I thought about this too and I didn't actually write that down, but if we had if we have six groups of age breaks or four groups, six, oh, you're 11, you're on the sheet. Oh, you're nine, you're on the sheet.

That way when they go up to the judge, oh, okay, we got in there and Yeah, that's I had that. And then this is so simple, but just a sign on the water cuz nobody knew that that was going to happen. Yeah. Um it's just on top of the ice even. Yeah. I mean, you know, paper fancy. And then I think that I mean if we got from H, you know, HV brother some grocery bags because like giving them out loose candy at the booths and stuff, they didn't have anywhere to put it. Okay. So loose candy

candy like with it. Yeah. Yes, you know. Well, maybe maybe we just have extra treat bags. I don't want to do a full HTV hack, but I think if we did if we have extra treat bags. Does our treat bag open? Well, it's closed. Well, no. Well, we have the bags and then we just have a stash of empty treat bags for like the loose candy. So, if a kid comes up and they're like, "Oh, I don't have any more." Oh, I have a bag and here you go. Let's find a sponsor that'll provide treat bags for us. Carol [laughter] did. Well, I'm just saying we all have those or we can go to

cuz they came back to the registration table and they but they weren't plastics and so you know looking around so I told them to eat it 20 pieces. Okay. Okay. That's all right. I'm good. Go Jeff. Is that a good idea or something new? But

oh just the only I mean I um I think it would be nice you know for the kids anyway. Well, actually first, but you know, like like more than one award like a like a first and third or first and third, but you know, it's like but three kids three kids walk away with a skeleton, you know, and it's like so it's just a little bit less disappointing for them and it's no sweat on our aren't those. Okay. Yeah. But that would one that would one thing. The other one is not really a spectacular thing but not winning thing.

I got that next. Yep. Um the um the conversation well I got I got a text from Pat said, "Hey, would it be great on Halloween night to have have music at the gazebo?" And I'm like, "Well, it was if I had known like two days ago and not like two hours before you got s and then I started thinking, you know, between safety measures and that kind of stuff. What if you know on Halloween, this is not y'all's job, but on Halloween, you know, the city is at the gazebo with music and goodies and we closed which we got

from epicable Halloween nights. And I know it's not spectacular, but I did want to bring that up just because it gets crazy. I don't know if y'all have walked down the creek drive during Halloween. It's madness and there's cars driving. There's golf parks. I've heard it from our house. It's pitch black so it's very dark. So figuring I And it will be agenda. People that are driving in so their kids can trick or treat to park someplace. Yeah. And I don't know if that's the Baptist church and there's golf park going back and forth but

well why not offer it and get them used to it. I think it's a grand with so it would not be accessible at all except for residents. I think there could be. So in minus I was might have say what what would it take to close drive off or block it down to one lane only. What would it cost? What hours would it be closed? Maybe six to eight. Um, I also was thinking it would be we could potentially also promote um like a trunk or treating situation at the Triangle for residents who don't live on Wood Creek that aren't trick-or-treaters, but they don't come to their house. Backpacks of the Triangle. Yeah.

Um, and then what if we had food trucks at the Triangle potentially? Not all, we don't need all of these things, but these were my brain dump. What if we did food trucks at the Triangle as kind of like a mid station where people could like gather and drop and eat or grab food? Um or just promote the Triangle as a parking spot to reduce the cars driving down Will Creek. Um but they could they could come in the back way. There's ways to get to and let and we would have to go down Creek and ask like would y'all mind if we close this road or give them notice that it's happening in No, we just don't. I mean, we we we closed Wood Creek Drive for Spectacular. Yeah. You know, every year.

Yeah. Well, how do you know? Is it do you regulate it in some way as in somebody drives up and says my home's here? Yeah. So, so there's somebody at the road block and if it's like, okay, no, I have to get there. Say, you know, so you say, okay, I mean, you don't you don't check, but it's just not open for through traffic. I mean, if you live there, then you can get to your house, but you also tell people along Wood Creek, whatever stretch of we would block it from Champions to Champions, you know, on the other end. Yeah. So, the whole stretch of wood, but you can champions get in and out. You can come in the back. But

the other thought I had too on the road was if Wood Creek was closed from Champion to me and like if we were to leave the triangle as like a roundabout essentially no like there's not really none of those houses surrounding the triangle actually partic the house on the corner does the one with the flat roof right at the creek and brick meadow or brickfall But like I mean I don't we didn't go to any of those houses where death

where death's house is where Pearl Lane or Champion Circle to Wood Creek at the Hill like where Pat's new house is. Like that is just madness. Like I picked it's madness. And then it's also crazy from Wood Creek and Brook Hollow to the whole Wood Creek tribe there. Okay. They're talking about blocking the whole just a mess. [clears throat] So what we can what we can do is I mean if we want to proceed with it, we think it's a good idea and we want to go with it. We can get with the conible get sit down with what does that look like? Yeah.

But we would need to hire, you know, we need to hire sheriff's department. We don't have that. Uh sheriffs are 240 for 4 hours. 240 for 4 hours. 4 hours. And last time we had two, one at each end, right? And then they stayed for Spectacular and hung out because they were there for four hours. Um, but that was when they did the golf cart parade. So they were at one end and then at the other end. Now what's four hours that the police officer patrols? We have to if if we hire the sheriff's office for for support um there's a minimum of like 4 hours. God. And it's $240 for hours.

So this And so what you're saying is doing this on Halloween night won't take off the spectacular or vice versa. We're going to have I don't want to do it on Halloween. I'm saying two separate things. Two separate things from the attendance. Yeah, that's good. I love it. I know. I did. I was I'm slightly delusional. So I was like, "What if we did it on Halloween?" And I said, "Why?" No, let me have they want to They want to do their own neighborhood. Maybe people want to go to the square. Yeah. sport. So, I think if we did it on Spooktacular Friday from 5:00 to 7:00 again, I wish we could do it till 8:00, it's just pitch black. So, from 5:00 to 7:00 and then if we close the roads from 5:45 to 8:00 p.m.

Do they start trick-or-treating before dark though? Oh, yeah. At 5. I would like it at 5 from 5 to 5 to 8. Well, I guess if it's 4, we're paying for 4 hours. Um, half an hour before, half an hour after 4 hours. Yeah. But next, I mean, I I remember cuz I was coming home from the office. So, it was around 5:00. Mhm. And I turn up Wood Creek and the sun's like right. I got my glasses on. I got blind down. And the kids still came running out.

That's scary to Like you I mean I had to slam on clothes. I mean it it was it was hard. I saw multiple that was multiple. I love that idea. I personally spoke with several people that on Halloween night trick-or-treating saw several close calls whether it was a golf cart because they're just driving and you're looking for your kids and then you're like you're blocking out the golf carts too. Just curious those golf carts. I think that's a cool thing.

And when I first walked up, Chris was like, "Do we have any more pumpkins?" So, we need a way more pumpkins. That was at ran. Yeah. Pumpkins to decorate. They were painting. Okay. Pumpkins. Jeff. So busy next year ready to see y make a mistake. Something to look at in the future as the as the end point because it's got you know you still got the basic lawn to set up everything in but you've got like where we had island Texas for lu and you got a built-in stage where the trailer and all the weather is bad. We got lucky with the weather. Yeah.

The parking. Yes. I I think if we could partner with CY there also like the food situation from the golf course like we did like nobody I don't think anybody bought food from them was it did they have food several people did have any customers sold out yes I didn't see her before she left but I I have several people that were like oh I bought stuff from her so let's see J of course is that you know they're booked all the time.

Yeah. So our last agenda item is trying to confirm dates for next year. So if we can walk away with this meeting with dates roughly planned out, we can go and try to get dates locked in. Um may I go back up to one point, please? As much as the closing of the street uh do is that for both spooktacular and Halloween just Halloween night. Thanks. Okay. The one thing I kind of like about being in DoubleJ is people just drive by and go, "Oh, what is this?" Yeah. I like that. True Wood Creek neighborhood drive by so full. I like the street exposure is where

PYJ is pretty much off the beaten path. It is. Yeah. I like it. We do need to get I mean, one way or another, we need to get a better state area. Yeah. You know, that's talked about the middle. So, we talked about I just remember the first year of Spooktacular there was no stage and the kids did like a circle parade around the judges

and I thought that worked out really well and if we don't like we're not doing live music or any other reason to have a stage. Like I think if we just thought about the layout better and made it more of like everything's on the perimeter and the judges are in the middle and the kids circle around them. Um, that was my feedback on the contest cuz I didn't like it. I was like, I I don't like this. Yeah, it was just a good idea. Yeah. But all right, more pumpkins for Amy. Okay. Um, only one restroom. I never saw a time where there were people waiting for the bathroom and I just It was [clears throat] a lot of money for two bathrooms to sit there and nobody used.

So, just one bathroom and one wash. I mean, that's good. I think that was like 285 bucks that I could have saved and used for. Yeah. And then, um, Russell said that Leslie was taking way too long to do her [laughter] shoulder crowd faster, but it's taking her so long cuz he walked by and said hi. Then he walked by. Well, I'm surprised watching you the little two girls in front of you. I had no idea. Yeah. Anyway, I just had to say that sounds adorable. Maybe get another

two. I love it. Okay. Good feedback. Okay. Overall, I think it was well attended. I didn't take very many photos per usual. And yeah, I shared what I did and I asked where did we share them to? I just posted them on social media just I think I had 12 photos. Yeah. Okay. But I think that you know it's like what we what I've been trying to remember to do is to create a folder you know in our city share point

and upload there so that we have I have done it. And so as soon as we reserve ties for our advent book Charles [laughter] book Charles as soon as it already booked for Christmas yeah he's on the Charles a photographer for the city of Pro photo. I did see. All right. Anything else for spectacular? All right. Good job.

All right. We'll move it on um to number two workshop on the planning and budget for the 2025 holiday event of the triangle on December 13. So we will enter our work workshop at 11:41 and then um all right so we can we'll get updates from everybody based on our meeting from last month but just to kind of go over the details so far um the event is on Saturday at the triangle from 3 to 6 we have Charles Quinn confirmed as our photographer um we have the Wimberly Santa confirmed Santa the real [laughter] So, he's going to be there from 3 to 5.

3 to 5. Okay. Um, we So, I wasn't at this last meeting, so I'm going to um and then I don't I haven't Were you able to make any contact with the choir? I'm stopping. Yeah. Okay. But you're late. I mean, you hear back from Claire about the St. Stevens. That's why I didn't because everybody said they wanted kiss. Yes. I mean, per my conversation with her yesterday, I was like, I mean, they could be kids from any school. Like, we would just love kids to come and see. Uh, so she's waiting. I'm waiting to hear back from her on that. Um,

do we want to contest those schools, the elementary schools? So, oh, I meant to ask Shannon about that. So, Shannon from our trees and parsport had reached out and was like, what if we did a holiday event? I said, we are. Um, and she had reached out to the high school choir. Is that what she said? Danford Danfor school. She's at her. Are you still out there? No, I think that's a great idea, too. Yeah. So, exit very low.

Yeah. So, we are still those details are still pending. Um, we're going to do the hot cider station. Um, I know Alex has been doing some research. Um, so we have started a rough little Amazon wish list as far as our supplies. And then for decorations, um, we found a bunch of really cute little wooden wood crack wood crackers crackers crackers that as a craft of eight. Um, Carolyn, were you still making cookies? I am. What was I making? I think our city baker. Yeah. for

it sale. You're going to be gone. No, it's on sale. Oh, okay. So, I think we just talked about making sugar cookies and then having um icing and things to decorate the sugar cookies as a station as well. Um, but the big these will all be just like little breakoffs. But the big um the big uh words are hard today. Show piece the big and these are going to be the photos with Santa and then our letters to Santa station. So we have um

well Leslie has this one that she dropped. Leslie brought this one. I love this. I would love it four times larger. Like 500 long something like that. Yeah. Can't you make one from a box?

Yes, you can. We want it to be longterm. And my vision for this letters to Santa, hear me out, is that on and we make this an annual event on the the second weekend of December. So, it'll be the 13th um this year and next year if we move it based on the calendar. Um we have the station where you can come and write your letter to Santa and then also have an envelope that you can pre-address and then that is dropped in to the mailbox. And then we have a group of volunteers that have offered to write responses to these letters as Santa. Right.

And so that will happen. the event will happen and then the mailbox would get moved maybe here to city hall and then people can drop them off and then on the 20th all letters that are still there like we could have a schedule of who's Leslie is the first three days on the second three or whatever it is but the 20th is the last day that letters can be dropped so that all letters can be returned by the 23rd and they can be returned throughout that time are they at mail or deliver hand delivery I think if they're here in Wood Creek like if I would volunt to go drop them in mailboxes. Okay. It's illegal. You have nothing involved. It has to be male. So, who's planning for the postage? We would have to. So, we're going to have to

budget budget that out. So, drop. So, we're not going to have a permanent mailbox or a temporary permanent box. I'm just nervous about leaving it up to Yeah, I know. I know. without having to like bolt it down or so I was looking for a metal thing but we can definitely find something to use for the station then I mean let station we find something bigger further and here at least if it's here on the porch there's cameras there's yeah decorate your porch and keep it up here then say somebody know they could build something like it doesn't have to be rounded or nothing just a big wooden box get Sean to build it

no Sean not Sean I'm going to like go shopping. But uh but we also saw a couple at the marketplace the market and then I think if we so when we look at our budget today so in our annual budget we did earmark $2,000 for this event. So when we think through and I've been plugging stuff in as I've been finding things on our little spreadsheet. So, as we think through what we need and what we're going to need to buy within that $2,000 budget, if this is something that we're going to do annually, like if we need to all lot $500 to a mailbox that we're going to be using for

indefinitely. It's not about going back to the post office. I'm just saying I have thought about that close down that we can buy and then it can just be painted. That would be the dream. Buy a mailbox. That's what I'm saying. like the one you drop with paste has one has a mailbox that kind of like Uhhuh. I forget how much it is. Um, and it's like a old brass kind of mailbox, but let's manager. Oh, yeah. And I can see what it is that cost and maybe

Okay. Right. But it's an official mailbox that people actually can use for But it's at ace right now. It's at ace right now. I saw it over there by the mailbox thing when I was doing my yard sale. How hard was it? Yeah. I think I taken a picture of it. And I haven't done a deep now that Spooktacular is over. I'll deep dive into this. But they I mean we could find one online that if we can't get one locally or if we can't get one made um there are some that are online that are you know a couple hundred dollars upwards of $1,000 and we don't need to be crazy. Um somebody want the post office too. They may say no

but they may have one in the back. Right. Exactly. Uh Just that. Okay. Does anyone want to offer to do that? Oh, yes. Make that call. Post office. Yeah. What are you doing? I'll go to the post office. To do what? To check. Go in there and get mail from my mother. And I have a cricket. Like we could use it to cut stickers and st to make stencils or um just paint the whole thing. Paint the whole thing red and spruce it up. Good. So um

what are the hours for the three? We don't we have to do a motion for that, don't we? I know, but I'm late. The event I Well, we might have to confirm the time, but uh the event date time confirm the the timing, but um yeah. So, the next one will have a possible action or take possible action. Okay. Um Okay. So, as far as

Hey, I want to make a comment is that if we're going to have to mail the responses inside if we mail them in Wimberly and the person who's receiving it in Wimberly, is that enough times on the 20 orth it goes to Austin and then it comes back to the 20th. I don't think the 20 is going to I was just like, oh, yeah, I do that, too. You can't put them in the mailbox, but you can put it on the door. Well, you're walking at somebody's house, you know.

Oh, and that's the kids waiting for it in the mail. Yeah, that's I think it's what makes it like fun and special. And it does make I'm going to do that. So, what's the 19th? How many days do you think we need? Oh, I finished. Friday. If we could So, the event is the 13th on Saturday. So, if we could get all letters in by Thursday the 18th. That's a lot. And I don't know how many like we don't know how. It could be 10 letters. It could be 50. There could be. We're all going to jump in here with and a little Christmas party ourselves and drink wine and eat my house for that.

My house just in this room like I have other people outside in the room that like I don't mind. I think it'd be fun to get together and rock. Yeah, eggnog spice eggnog cookies. So the December December 19th 18th I got to go to Houston before then. I mean that around that. So the sooner the better. Uh so are we I'll be gone. Well you don't have to be gone. I mean you say that week too. You'll be gone starting Tuesday. I'll be off Monday, Tuesday. So you got to sign up for the first batch. Yes. You need the first batch, too. Yeah. Okay.

Okay. We'll have to coordinate the logistics of how that works. uh in the event day of like we'll have a a good idea. I don't think this first year I mean I would love to get blown out of the water with it but I just historically as far as turnout I don't think we're going to be like we need more people to write these letters overwhelmed with it. So maybe I'm sure but we can also just type up a form of performers plug in their wish list.

I mean we can talk about specifics on the letters but I think as long as you address it to the kid and say you don't even have to get that detailed I'm not same because it's a computer. Yeah. Yeah. I'd love to have your list like and if we're all crazy and we're like this is actually not working like we can easily type up a letter that just mass out and I like the idea of a handwritten letter to computer handwritten letter in a tablet. In a talent you can do it. Yeah, you have to have legible handwriting to do those. So now Okay. So [laughter]

always good at writing. Okay, so let's think about what else we need. We would want Do we want to invite Laura the face painter back? Yeah. Kids music. most popular thing. Yeah, that's not going to be there. And then you are not going to get

Yeah, that's right. Lesley Buddy the Dolly. Buddy has a ticklish buddy, too. Oh, perfect. So, right now I have um Leslie, correct me if I'm wrong, but did you volunteer to make sugar cookies? Carolind.

Yeah. Uh did you did I pick that up or did you volunteer to make sugar cookies? No. Okay. So, in our budget, what I have aotted, we need to talk through this so that we can actually Did we talk about decorating the little Christmas stockings or we did the nutcrackers? does nutcrackers, but we're gonna decorate the deceased decoration. So, I think if Do you think we could do cookies with under $100? Yeah, sure. Even the logs. I mean, logs that, you know, I was thinking about cookies and icing. Yes, I think so.

The station essentially what you would need under like saying is that we it's not going to be like spectacular as far as turn out. Yeah. Um and then we have the hot water or the hot cocoa insider setup station. Um I just put $100. We probably would use 50 of that, but just so we have enough. Um as I read these things off, if you're like I want to do that, I'll be in charge of that. shout that out. Um and then we have $300 aotted for the nutcracker and letters to Santa station um supplies. Um and then under the letter station

she is already in charge of that. Okay. She's already I just want to go and walk around a little bit. So I want to do the letter station with parking with some stuff. Okay. And I think it could be as long as it's tidy like that station. As long as it's tidied and like up kept it, I don't think you need to sit there like it should be apparent like we have all the supplies. Here's the idea of what you're doing and then make sure you drop it. Okay. Um because I mean just being walk around and say hi to people. Yeah. Certainly.

Um and then uh Laura is $250 for two hours. So I did put 300 here. Um, I don't know cuz the 250 is for just two hours if we want her there for the full 3 hours. Uh, is she the face? What's our list? Green. Lord Green, the lollipop face.

Um, this is a new event, so I do have $400 for banners, signage, um, any kind of marketing. We've never used that full budget unless it's the first time. Um, so I have that. So when we make the banners is something we can reuse. It's always be the second Saturday of December. Uh ideally yes. Well Saturday

well I'm kind of on the fence on whether we do this. It's already set for Saturday this year but if we did it as a Sunday afternoon thing. I feel like in the fall like every or December specifically everybody has holiday stuff happening. Like there's just so much going on. Like if it was just a fun 3 to 6 on a Sunday. Um so next year Sunday would be the 13th again. Oh no. And we'll see how we're doing the tree giveaway on Sunday. Um what else did we do on a Sunday? Well, we did the pool party

on Sunday. So, I think it just gets people their Saturday for their holiday things happening like personally and then if we were to do it, let's see how it happens. With little kids or Yeah. And we can always move it to the person. I'm always I'm always Sunday football. Sorry. That time you're going to miss a lot of people. That's playoff Sunday. Yeah. No, not just the men. That's just the idea for the signage, the general vamp for the event, we want it to be something that we can reuse every year. So for a day, I used my cricket and just cut out a new date. We did it for the yards.

I used to do that kitchen. We had a background banner with a space that you know where the artist changed. So I have a mini banner with Velcro. Yeah. Yeah. Um so and that puts us right at $2,000. So $100 for $200 for cookies and drinks, $300 for games. Uh, and I'm calling it crafts and games, but it's the nutcracker and the letters to Santa. Um, we did also talk about, and if we don't need this, we can use this money elsewhere. Um, if we wanted a little bounce house, uh, we have too much

really cute Christmas tree shaped bounce house. Where where would you put it? Um well they would be closing off that short strip of brick hollow so in the grassy area. We don't I know they're a hit they bring the kids like it's something that gets people to the event like having free things and like something kids will actually do which is why I'm always like oh should we do that but it's not my it's our decision. It's not my decision. So, it is priced out the Did you parallel? Yes.

Okay. Um, so we can we don't have to do it, but [clears throat] throw it out there. Um, if we wanted to not do the bounce house and use that $500 towards a a larger mailbox that we can reuse every year. That is something else. Or Oh, well, I was hesitant about a buying with I think so, too. Go ahead. Well, no, because we may not need to put it here. Yeah, because it may not be a big thing. Yeah. Like attended or something. And if it's here, we can clean it out every day and put them in a banner or something. That's true. I don't think we need to spend a full $500.

I think if we have a budget to buy something that is going to be a longterm like I would love to do this every year. Like I think this neighborhood is growing and the kids are growing. Wimberly has a lot of holiday events, but none of them have something like a letters to Santa station, right? Um there's cookie decorating, there's breakfast, there's, you know, marketing things. I said, don't tell anyone. Well, it's a real time inensive thing is to do letters. So, not a lot of people are going to do that, but we're a special. Yes, we do. The the afterwork of it like the the responses or Yeah. Yeah.

Well, exactly. So, I think it just is something that would be unique to Wood Creek and it would be just something special, right? Um, so if we are okay with this and then maybe I don't put bounce house, I just maybe do entertainment and we leave that open. Okay. really for that much time there's not much else to do. Yeah. Besides write a letter or decorate a cookie which is and then people go Yeah. I mean Okay. So bounce house is something else to do. I think so. Yeah. Makes the kids. That's where the kids work. Carnivalish.

They're just fun. Like the kids will spend hours in there. Yeah. Like you have to drag them out of the like Christmas tree shaped one. the Santa shaped one. I'm like, "Okay, here's I thought this is the one. This is online, but they have one that's the big Yeah, I think I saw that. I It's not my first pick for that. Yeah, for that. I like my Yeah, I'd rather just stick with yours. I there's some like off um not off um sites but like Balsson Hill there I think there's like or

can't talk today oriental training like get my word out like even Wayfair has some so I think if we do want to commit to that and actually do that we could okay spend a couple hundred dollars and have it and it's something we do every year. Yeah. Can I tell you a quick story? Two seconds. So, after we decided we're gonna do this, Russ and I went to W the Cafe. We're having lunch and we're sitting at the counter and I told him about it and he goes, "Okay, I'm going to look it up." So, he went to T-U. I've never been to that. He got suckered into it. Oh, God. They ended up buying getting like 20 things just to get this thing for us. [laughter]

I thought he already. How long did it take you to get it? I don't know. I said, "We got to order our food." I'm almost there. I'm almost there. He's a giver. We didn't know how much it cost cuz we got sweet things. Do you know that? I've never done it before. Because of that. He goes, "Look at this." So, it's not like using Amazon though. No. No. It's not a quick delivery. um and return so we can think about okay that but we do need to get

I just see you already have posted but I thought I had till today for agenda soon yeah well we're close Tuesday so we have so many business I was like as long as we get it done today what the agenda the agenda for city counc yeah because we're not having a meeting until the pledge December no this month. There's also a But you have your budget already approved, right? Mhm. If you don't if you don't raise the I mean, if you don't make the sort of monumental changes and the budget is the same amount that you asked for in the beginning, yeah, I think we're safe. Okay.

You know, I think, you know, the council loves to sort of micromanage these things. Um and so um but but I don't and I'm I'm still there so I would follow Yeah. And well they never approve anything either. They like Right. So the next council December like the day before. Okay. Is it next week? Yeah, it's just in time to cut.

So, I mean, they can they can look at it on the 10 and just go, "Yeah, okay." And you will have already spent it. As long as you don't go over, we have leftover money from Spectacular. It doesn't matter. Okay. I mean I it's I thought when I put the annual budget in because I did a line item for each event as well. Yeah. That that was good. But it I mean to me it is I mean that's quite a nice thing to do because okay the council approved your budgets. Yeah. You know so you got some you got some leeway in that. And if it's and like I said if it's not

oh we decided not to do a holiday event we're going to use that money someplace else. they have to go back. They want to sign off on that. Yeah. But if they approved the holiday event budget of $2,000 then and you're just, you know, tweaking that um I'll I got your back on that. Backwards. Okay. For a couple weeks, you got your back. [laughter] Yeah. For a couple of weeks, I got your back. Um Okay. So then let's then delegate some who wants to do what. So, we have the Who would like to do the hot cocoa? Be in charge of the hot cocoa. You're doing cookies cookie station

prior to um do you want to in that buy all the stuff for the hot cocoa and cider station? I'm sorry. When you're getting supplies for the cookies, do you also want to go ahead and get the stuff for the hot cocoa cider? So, we do have a large earn that the city purchased that we can use. So, there's power at the triangle. So, it was really just bringing like gallons of water. Yeah. Well, say a prayer for uh I think there because if kids go up there and say hot

stuff saying yeah warming coco inside her hot beverages hot beverages. Okay. Okay. So, I'm going to make a note that Carol was five. We could be reimbured on the 11th of Well, we have a shopping if there's a shopping list and it's just like, okay, go down to HB and get all this stuff. Yeah. Yeah, we can go do that. Oh, we've also done um we can submit like a curbside order that the city can pay for and we pick it up.

Or you can come get the city car and then just bring it out. Okay. supplies for this and cookies. Okay. Um, Alex is doing the nutcracker um station and so she will send us a list of what she needs for that. We do have 24 paint pens. Well, she needs three paint pens. Oh, two lost packs and dried out. So, yes, absolutely. Um, and then What is Al?

She's taking over the Nutcracker craft station. So, supplies for that. And then, uh, do you know if she's getting this from Amazon or I believe so. You see that in the city, too. I'll send Well, yeah, we'll send and then that I did have a resident offered to do this for this event to bring to make it and then drop it off, but she won't be there the day of as part of decorating. Oh, cute. What is it? I can't see

this little setup for the letters to Santa station. TV decoration. I don't know to what extent it'll look like that, but here's a here's a tall mail box. Oh, here. They're just like large poster. It's just the same size. Oh, how you noticed it's taller. Yeah, you have don't think we need a big huge mailbox. Just put it on table top, right? put the last half said that when it's here okay well let's just start this year and see we'll go on the post office okay I think it's like the

okay and your ace friend know is the ace thing now or sister okay all right and then um and if you're talking about decorations by the way Mhm. Um I've got so many from my mom. I I'm not I'm just going to maybe I don't know if they donate it, but I use it like lots. Yeah. Well, the zoo gets decorated over here anyway. We got this year trees and parks, but we always put the little deer and we always right. So, we have

So, I have a um it's probably it's like a 10- foot tree that I was given last year because I did this breakfast with Santa photo op um at Food Haven. And so, it's a huge tree. Um Claire, who also offered to do the letters to Santa, that decoration setup, she won a tree. I don't know if anybody did that on the track holidays, the raffle where you could bid on a tree. and she offered one of her treat cuz she offered a tree that we could use at the gazebo. I don't I was like I don't feel comfortable leaving that at the triangle like it's too like it's I've got a 9 foot tree I'm going to give away. Perfect. Well, let's bring it. And then

three pieces though you're going to have to Yeah. Yeah. I I love the idea of like the triangle. We'll put Santa in there. We need to find like a a place to set him up for like a photo op for photos with Santa. It's in my garage. So $10, but it's free. I'll donate Christmas tree. But if we we don't have to like ornament it out. And I think if we just wrap them with white lights like I don't know. I can't remember what it's got. It's got white glid. It's pretty lit already. Yeah. Okay. [laughter]

And then we could have we could do that. I have this big tree as well. And then um I'm curious what the decorations are cuz I thought when we pulled the bins there weren't they were like the snowflakes. Mhm. Yeah. They're not like ornament. Is that what you're talking about? Regular size. Not for the Christmas from the trees. Can't find those. Oh, okay. The stuff lights. I gave away all my big old my big old ornaments I gave away. Sorry. He can. I'll go back to storage and see what else I have. I kept a lot. My mom has some stuff on.

That's awesome. And I don't know if we can combine forces with the trees of sparks and maybe take a day where we all meet up at the triangle. And that's a bet. That's a special. Yeah. Yeah. Yeah. When when do they decorate when they decorate? We know. I don't know. Is Trees Parks going to do that? stuff. Do you know they they've never talked about doing the decorations because it's just been done. You know, the city is just, you know,

pretty mine is like it's halflet, so I just wrap it. Yeah. Mine's three pieces. Uh, so Jeff said people volunteered to decorate down there before and our reindeer. I just I just know because you know I drove by there and I think it was Dan Gilbert and maybe Jane Little were out there hanging stuff. Okay, that's I'd love to decorate. So I'll decorate you. Okay. Well, let's I'm not going for Thanksgiving. send out a couple of dates and maybe it's that Sunday after Thanksgiving like kick off December and obviously we need to not plant what I said just not it just has to happen before the 13th but

of course we if we're all in town and maybe it's the Sunday after Thanksgiving or we could do it after if everybody can meet I know you're working till 5 or 6 so that would be dark and that would work but if we met after school one or I say after the starting anytime. We're close the day after Thanksgiving, too. I'll be out of town. Oh, Thanksgiving week. But, um, I'd like to just get a hard inventory of what we have in those bins, like exactly how many stars. And then when I And you do the marked. So, I need to look. Did you do Did you take inventory of the Christmas? Oh, yeah. There's a ton of lights.

Oh, yeah. I pulled a bunch of this. Yeah, we straightened those out. We plug them all in to make we used to do the I just did a quick

the garland. Yes. So those I was like I want to get them. Yeah. Um but if we at Michaels they do we don't have any kind of garland of any kind like greenery. I don't remember. I think I have something here for my mom's. Oh, you can do you pick an inventory of what you have. I need to go. I at Michael I probably buy like five new ones every uh darling. They're very cheap. They're like $10 at Michaels. But and we were able to just kind of drape them around the bottom of the gazebo and then have the lights around the top and we could do the stars. Um I love red bows. Yeah, love. Those are cheap.

I think there's been some red in that bin. And we we can buy those at Dollar Tree like right now. Every Yeah, that's why I was like maybe all the Christmases. This is next year. Um well, I don't mind buying stuff and then if you tell me to budget this and whatever I can't get money for, I'll just keep in your storage. Okay. Do you So, sorry. Do you want to be um on decorations with [laughter] Okay. So, I'm not We're not having a big Christmas or anything. I don't want to go there, but I thought I'd have a big Christmas for my city. I'll decorate that.

Perfect. Okay. All right. Um and then do we want to just stick with a classic theme? Do we I did see these were like cute at Hobby Lobby. like all their decorations out and they have like garlands of like the big ornament balls or like the big oversized candy. Uh the way what we see what you have, see what we have in the bin and then take an inventory and then what can we add to spruce it without going crazy and being mindful of where we can store this all to. Yeah, [laughter] because that's a big thing.

That's right. Um, and then I did make two drafts of invitations. My thoughts are kind of pushing it two ways. One as an adult, like come mix and mingle. And then also really pushing the letters to Santa. Uh, so I made that just says, "Save the day. The city of L Creek invites you to come jingle and mingle with your neighbors at the triangle." U make the December triangle park being white. I can't see that. I just changed it to black too because it was already in white. I need I think it's the font. Um and then I made a second one that

I just deleted this actually. So there's like a scroll there that I pulled but this one we can post and it's more of like it's letters to Santa like you're going to get it letter back. Um, and then Santa will only be on site from 3:00 to 5:00 and then he's calling that over to the Emily in for their nighttime event. Um,

this will for the shrubs and he pick up that bag. It was fun. But he was even in the he said, "I'm booked." No, he isn't booked already, but he said, "You know, I just am always booked." So Leslie and I Leslie will take inventory, share that with me, and then we'll get a day to drink wine and wait for and decorate. Yes,

I'll help y'all decorate. Okay, perfect. Um, okay. So, we'll need to get a date. I'll send some options out for a date. But if unless we all can agree that Sunday after Thanksgiving sounds good to me. Okay. I'll be in the mood. I'm already too late. Football. What's is Well, so November 30th to do the triangle. Let me see. Let me see what time the Texans play that next. Let me know. Do we have to have Do we have to not We're still in the workshop. We don't have to.

Did you want to look at times? No. So, we Okay. So, do we want to say like [snorts] 2 to 5? I mean, we might not need all that time, but meet there at 2. Sure. So, 2 p.m. on the 30th, we'll meet at the triangle. Anybody everybody that wants to come help and we'll I'll share that. Um, so that means we have to get all of our decorating. Yeah. In order before Yep. Yep. Okay. I'll send you and Lesie and Taffy the the inventory we did. And I don't know.

No, you never Okay. Well, maybe Christmas tree up. Yeah. Okay. So, I think if does everybody feel good about about that. Super excited. Okay, so we're gonna end our workshop uh at 12:20. Oh, it was 11. I was like 10. Did we just finish 11:41? 11.

11:41. Excuse me. Um so I will make a motion that we that we need. Oh my gosh, I made a mention that we uh I can't form words today. Can't form a sentence today. What is wrong with Are you talking about dates? No, she's going to make a Oh, it's 13th. So,

but I mean, has that all been? Yes. I make a motion that we send our holiday budget to council um to approve our December 13th event at the triangle from 3 to 16. A second this one. Oh, thank you. A favor. Okay. Did you talk about you said Dr. God at the turn for like a holiday? Oh, I'm sorry. We're breaking the rules. I say I'm playing.

Yeah. Okay. Yes. I'm still waiting back for the confirmation and I'll follow up back and so we'll ask the mayor to bring it. Yeah. Uh Santa, are we done with motions? Yes. Can I go back to something else? And that is, is Santa coming? Santa is coming from 3:00 to 5:00. What time is the entire event? 6. 36. Thank you.

Okay. All right. Number four. Um, this is just the start of a Let me read it. Discuss in case take possible action on requesting the Trees and Parks Board to install a bulletin board at each park to display city updates and events. Um, so I know there is other talks as far as council's talking about other ways to keep residents informed, whether it's a sign at the front or do newsletters and so forth. Um, but one thing I as I go around town putting event flyers up, I'm like, I wish we had something here in M Creek to promote what we're doing, right?

Um, so there's a bulletin board that's enclosed that's out here on the front of city hall where all the agendas are placed. It's kind of like if we have that like on the bathroom at the creek side park so that when people are there there's something that people can whether we're posting whether it's we're get people are dropping that off at city hall and then staff is posting it or it's open where people like have any of you hung a bullet a flyer on the bulletin board at community pizza. They have like a giant community bulletin board with pink flyers and it just slides open and closed and it's just kind of honor system as far as leaving it alone.

Um or something like at the triangle and if it was at the triangle and it was attached inside of the triangle that could also double as like a backdrop when we do presentations there. As far as a flat wall um at Augusta it could be mounted onto the water. There's always one at Augusta. You just got to cover it, I think. Isn't there already a little sign board at Augusta? Cuz it says you bring it in, you take it out. There's some kind of little flyer there. Well, there's a there's a sign there that is like the Augusta Park sign and like the rules where the sponsorship camp there's there's a little sign there, but it's not like a bullet. Okay. Got it.

Okay. But something at each park where it could, you know, we don't want it to be like I don't not too much, right? But just something that is like a community bulletin board where people can share things. We could put a flyer for our community events out there. Um, city things that are happening. I don't know if it's already in the works or top just to go to trees and parks because I think I mean they would you know they would have some some oversight on it. So that's like I'm not I'm not sure exactly how best to handle to get it actually done.

That's what I was thinking if we talked to them about it. So they would because they're doing all the park is what you send council as a recommendation um you know to you know work with trees and parks to you know you know put put some bulletin board you know in the in the parks for city use you know but yeah like if you send it to trees and parks and then they debate on it for you know anything actually happens on it. You know, we're into 2027. So,

yeah. Um, and so this is something I just wanted to put on the radar. So, went over the best route is if everybody thinks it's a where the idea of passing on. Yeah, we talked about this a few months ago. So, I think I think it is Mr. Trees. I'll make a motion to to request that, you know, bulletin boards be installed at each of the of the three main parks for, you know, posting of city happening, city, local events.

We make that motion. I make a motion that we request council to install boards and boards at our three parks for city events for local events. Local and city events and announcements. Yes. And announcements. A second.

Um all in favor show handles. at parks. One Creek parks. Yes. At our three uh city parks. And I don't know if we need to be specific, but Creekide, Augusta, and the triangle because I guess Memorial is considered a park. [clears throat] Memorial has. Yeah. Um, all right. Any discussion or thoughts on that? Moving on along. All right.

Yes. Yes.

Um, all right. And then number five, this is also get out of my brain. We talked about it. So, discuss and take possible action on nominating Wood Creek resident volunteers for the Ruden and Wood Creek Award at the Wood Creek Volunteer Appreciation Event. So I uh we are it's been table but we are also uh been delegated with planning a um volunteer appreciation event in the spring. Um, and so when we were talking about like what would somebody other than like another certificate or another award that's going to get collect dust or uh a plaque of some sort, uh, if we were able to partner with the trees and parks board and have a list of areas within a city that trees can be planted. Um, also sourcing the trees and then nominating volunteers from the city. um and dedicating a tree and their name.

Oh, I love that. And then it's the rooted in Wood Creek. But you are an amazing volunteer. You get back in time. We want to name plant a tree and dedicate it to you and have a little plat on it. Uh and it be somewhere within the city. Um but again, working with trees and parks to figure out where and how many trees we could plant to know how many awards we could get out

and how often would we do this? Um well if this if it's a small annual event um as far as an appreciation like I know this appreciation event was not discussed as far as this an annual event or just one right now and another one in five years um but I think it could be an annual or I know that there's also like the um what's the spirit of the Lord that's on the agenda for Wednesday talking about sort of the management of process and process. Yeah. Oh, why don't we give Cheryl the spirit of reward? Okay,

that's just examples. Uh, is and what do they get? I love it. So, it could be something that we do for this party and then maybe we can morph that spirit of Wood Creek award into a rooted creek award and rather than a piece of paper or in addition to a piece of paper that says congratulations, you were amazing. Here's your treat. X marks the spot. I think that's great. I like that because I think I think a piece of paper and a plaque is wonderful. Yeah, it started off as a piece of paper and a yard sign, but no big yard sign. People do like pieces of paperish like a tree.

It's a little frame thing. It's got a message on it just and it'll say like like we're Miller who's retiring from PMC it just says you know the city of Mil Creek thanks you know D Miller for blah blah blah blah blah blah blah and it's just like fra so it would be it would be I like it really yeah love that

and I would like to you know, some sort of some sort of volunteer recognition, you know, on an annual basis, even if it's just and just place open if you volunteer, come by and have a call. Yeah. Yeah. I love that. Whatever. But this one just to kick it off as Okay. So, we do appreciate our volunteer from all time. Um, and then, you know, sort of do it do it big and then maybe scale back. Yeah, just an annual event that knows that.

Yeah. Um, so I happened to meet with Trees and Parks this morning to talk about the tree giveaway on Sunday. So I did I planted the seeds, if you will. What do y'all think? Like I know, but as a tree city like we have to be planting trees and one of the things like the tree giveaway was like doing a tree dedication and that's not happening at this event and so but we can announce it at the pre giveaway on Sunday announce I think motion to get I'm see I want it.

Yeah. Yeah. But I they are on board with the idea of like picking designated areas within Wood Creek that we already know we need to plant trees there and then we can actually instead of just playing tree walk forgetting about it like name it for some sweet and it lives forever. Yeah. Yeah. Water. Is there a party that comes with that? We need to protect it from the deer initially more than I believe. Okay. Does anybody a motion

want to make motion? Um, I make a motion that I'm not sure what the motion is to propose that we to propose. Do we do we ask council to do that? This one would volunteer appreciation budget deal. Well, there's, you know, like it's it's a new thing. We talk about the volunteer appreciation deal, but and this in conjunction with volunteer appreciation. So the motion is in conjunction

in conjunction with voluntary appreciation to u to initiate the [clears throat] wood creek award to bring in the vultures. So

that is no but the motion is to can you say it again Jeff? um in conjunction with the volunteer appreciation event to initiate a quotation rooted in Wood Creek quotation award um to be given to recognize volunteers and have trees or trees planted. Look,

I have to say it. Okay. I make a motion down. We our committee, is that right?

Yes. our committee that that um our committee initiate an event quote rooted in Wood Creek. quote for volunteers in conjunction with the volunteer appreciation unit incent planting of a tree with a plant for the volunteer chosen. Yes.

Was that good that there was a word? Yeah, I heard it be a little better. It's not an advance. Yeah, it should be agreed with. Thank you. That was my motion. Second those girls spoke. Yes, girls are well.

So, it's not it's it's a recognition. Well, initiate regarding a spirit of

a recognition. I'm going to move this over here in conjunction with volunteer appreciation. Right. Well, I don't have which um rooted in wood award. award in conjunction with volunteer appreciation.

No, let's do this. You said you are trying. It's a long motion. [laughter] That's probably somebody wants somebody should request [clears throat] maybe spoke after

the and well I don't know if we need to also include like that we need to partner with trees and parks or that can come. Should we vote on it? No. Vote. Well, then we're not finished. Well, we're just we're just sort of talking about

So, so you could you could make amendment to include request for funding, you know, council designate funding. Wait a minute. spend a couple months in the tree. Well, the tree board does have and I don't know if it would be this is what we need to discuss. I don't know if their budget for planting trees within the city could be used for these trees. That's what you're asking. That's what you're requesting the council to designate funding. That means I don't want to get taken out of my budget.

Um but we'd like to do this at least somewhere. And if there is and there is there is pre-planting budget. Yes, that's what I would think. Yeah. So so can say okay well I I move that we do this and and allocate not only $1,000 from this

treaty planning initiative. Yeah. Whatever that motion is motion is to initiate bridging wood award volunteer appreciation and recognition to include blankets in the tree and flag volunteer but there's money in there and then if you can just amend like just make another line and then they'll clean it up. And I missed all this and request. Yeah.

Not from us. Request funding from us. Yes. Yes. Not yet. She was still talking. Okay. You already said it. No, I'll watch the video. I think these videos are hilarious. All favors. Did you raise your hand? Yes.

All right. So, moving on. [laughter] Uh, back to bed. Uh, just doesn't take possible actual play music in the park event series. Um, I'm sorry. I haven't anything to So, we had your notes from last time. I know we don't have a date or uh we're just supposed to do it in the spring. Are we supposed to do dates today? We are looking for dates, but that is not I mean, I did not have that. The problem should do that. Well,

it's number seven. It's the next amendment. So if we don't have any we could make no uh motion or take any action on this and we can just kind of table it until no action. No action action. Yeah. Okay. Because I think we still need to figure out when Easter is because you don't want to sing. Oh there's a lot of stuff. Yeah. So discuss and take possible action for finalizing. Yeah. That's different. No, we want to do that now. Yes. So that's our next item. So we don't I think we could just table number six and come back to it.

Um and then number seven um is discuss and take possible action on finalizing dates for community relation 2026 events. Um uh can I say something else? Yes. I think we're city. Yes. I mean it's nothing. It's actually on my list. Okay. Yeah. Anyway, it makes sense. So, it's not hard. Okay. But we need to make sure we know what the date is. We don't That's what they're asking. Okay. [laughter]

Watch that video. I'm like, well, really? Okay. Now, we're picking the day for something. We have a woodree calendar. We can do this. We need to have not yet. But that's why you have a wood calendar. You have a master wood. That is why I have this on here because I was already looking at next year for personal things and I was like, wait, okay, hold on. And then I have a I started a 2026 events calendar. Now we need to pick dates. [laughter] And then we can have them printed with pretty pictures of our events. Yeah. Yeah. That little flyer would be Well, that could be like happy new year. Here's our events for me. You're like, "Yeah, obviously we'll have But you know what we're talking about? The the folding calendar, an actual calendar,

an actual calendar." Oh, I think it'd be cute. Photos that feature real photos for Well, let's start. And just uh these are if you ladies remember, we had when we initially did our 20 uh our budget, we listed out all the events, right? So this is what I'm working off of. So the first event that comes up and I don't know a date for this because it's not our event but we participate in it is in March and it's the emergency preparedness fair. It's typically the last weekend of March. So I just wanted to put that on radars but we

I don't know if that went away Jeff thing and I don't know if that budgeted for that. It might be something you check with. Oh, okay. The It's a citywide Hayes County emergency preparedness fair. Um, we'll just put TBD by that because it might not be something we participate in. Uh, I just never been jumping by that. You did? Okay. So, we'll we'll just move on to our big ones. So, the next one comes in April. Um, Easter is very early this year. It is on Sunday um April 5th. So, the last two years we've done this event. We've done it this Saturday, the day before Easter. So, I will propose that we do it on Saturday, April 4th.

I think that's way cool. It's a lot of this book. Really good. I mean, I think it's cool that it says Saturday before Easter. Yeah. And are they by now? We not Let's go through all the dates and then we'll Yes. Uh, so I'm going to propose April or some Saturday, April 4th. um for the egg hunt. Um [clears throat] and then I think should know this. Um can I say something else about the cross? Yes. When we went into May started going into May it was too hot. Yeah.

So if we could do towards the end of April maybe for the citywide cuz they did it coming in June and it was freaking hot. The one participated was in July and I was like this is great because you have to start early. We we'll talk about the date. It's on the list but we'll we'll talk about it. That was just a comment but people said it's way it's too hot. Yeah. Um okay. So for a April birth probably won't work just because we have the egg hunt and the 4th is what I proposed the day before Easter and then Arbor Day. Arbor Day. [clears throat] Um I'm going to propose that it is on Sunday, April 26th. What?

Arbor Day. Our fifth annual Arbor Day. Yeah. [clears throat] And then the next thing that has typically happened is the citywide garage sale. So May is just a crazy month. Um March is kind of hit or miss because of weather. It could be raining. It could get rained out. It's rain or shine. Well, not everybody does. Why can't we just study for garage sale in April? I don't want to strike us too. Yeah, we don't work for garage sale. I've been doing that myself. You've been okay.

I mean, that's where people buyer to be their address and we are not buying signs or putting out signs. People put their own sign. We do a map and we do a signup sheet. So, is that a lot of work? Okay. Right. No, I mean the hardest part is doing the math, you know, getting all the little pending people on it. Pending people. I mean, and then somebody else is probably faster at that. But yeah, I just keep a running spreadsheet and Okay. I mean, that's that's all it is. There's nothing there. Well, let's look at dates in April. So, the first weekend would be the east the egg hunt and then Well, what's the day of the egg hunt? the 4th.

Thank you. Saturday the 4th. So it looks like the 11th right because Arbor Day is the 26th. So good grief. That's a lot. Well, it's a lot in May, too. We're going to do Mother's Day. I can't just because it's Mother's Day. Both of my boys have birthdays in May. It's all weekend. Yeah. Yeah. Feeling hot. Yeah. Um, so why don't we say what about April 18th? Yeah, April 18th. Saturday, April 18th. Okay. I just think people like it. So, I don't think it's something that should go away.

Yeah. No, I I'm like I'm going to do a garage. My garage was bad. I will come to unicorns. [laughter and gasps] All right. So let's say Saturday, April 18th, citywide guard. So again, nothing we have to do. We have to just make sure we just promote it. I know. And people want to participate in it. It's also why I'm like it doesn't happen myself. So that's not right. I know. Unless there's another baby cuz last year I guess it was two years ago. It was in July cuz last year it was Mother's Day weekend. I was like, who would do that? Why would y'all do that to us? No, I don't do that. I think it was two some two years ago that it was just hot in July. Yeah.

Uh okay. So, and then there's no budget for that because we're not doing anything but digital. Okay. Perfect. Um and then the next one is the um Fourth of July um parade clos. So, there's nothing in May. Nothing in May. Okay. But we're not going to put anything in about the volunteer. We do need a date for that. We do need a date for that. So, um, and you need a tag for the music for music. After we Yeah. So, let's I'm just plugging I'm just going down the list as I have it, but then we'll plug in July 4th parade. July 4th parade is on July 4th is on a Saturday this year.

Oh, so we do it then. Yep. So, we'll talk about it obviously as we get closer, but we'll probably plan to decorate that Friday and then have it ready to go. Um, and we will need to talk about that because last year was fun, but it was raining. [laughter] It wasn't hot. It wasn't hot. For the parade, for us to get out of there. Yeah. Um, okay. So, that shouldn't require much budget. Most of you are decorations probably. Yeah. Yeah. Candy.

Um and then I these are the big ones that really matter because we need to confirm dates with other people. Lu the neighbor's day out pool party. I'm going to suggest or this is just looking at the calendar picking a date. Um August 23rd, Sunday, August 23rd from 3 to 6. What did we do it last year? We did September, didn't we? This year this past was September 4th. Yeah. August. just only cuz they were booked and we got home too late. Yeah, that's online. We need to August 23rd. Sunday, August 23rd.

And then Spooktacular. Um we'll propose that we do it Friday, October 30th from 5 to 7. You think two hours is enough? No, but it gets dark so Yeah. sooner. But if we start decorating it earlier and we could start at 4 and have that would basically be kids coming straight from school. Um we could only start later or earlier. I don't think we could push it pitch black when we were Yeah. Yeah. But we're just doing

Friday, October 30th. I thought the kids were out of school. I mean,

we'll propose to them Sunday, November 8th. Excuse me. Okay. Um, Sunday, November 8th. It's always that second weekend. didn't get what that was. False giveaway. Okay. All purpose. November. November 8th. Um and then the holiday event at the Triangle. Um we could change this date if we need to after our first year, but I would propose that we do it on Sunday, November 13th. I don't agree.

Not on a Sunday. It does football playoff time. What is it for the week holiday event for next year? Oh, and why do you say to Sunday? Because we're doing Saturday this year. I know. I messes up the weekend. I think that's what it is. It messes up the Well, it's just a lot of holiday stuff. It's a lot of holiday stuff on Saturday. Yeah, people have Christmas parties and stuff. So, like throwing a community event on Sunday instead of taking up a Saturday, I feel like maybe we'll have more people come. Yeah. But if this because we we're voting on this, we can always vote to change it. But I think let's see how this event goes.

What about moving it Saturday? So it's like, okay, both. Yeah. What about just maybe earlier in December? That way we're not scrambling for letters and scramble. You know what I'm saying? Yeah. did it the first a week earlier. We had to beat everybody else. Well, you know, if you do it as a, you know, this is a prep with the lighting of the tree kind of thing. Yeah. You know, so you do a big event and then you make a show of it, you know, and that's the opening of the holiday season. Yeah. Yeah. Yeah. I like that. I like Okay. So, do we want to do Saturday?

Are we going to do Sunday? for Sunday the 6th. Whatever. Sunday. Sunday the 6. That's what I Okay. Cuz I like the idea of it being this this is a holiday event, but it's in preparation of all of the holidays. Okay. Perfect. Our letters back a little bit. Yeah. [laughter] Post.

Okay. Perfect. Um, all right. So then we do need to get a date on the calendar for the volunteer appreciation party. Um, so we don't have anything happening in January, February or March. Um, and then it's basically one event a month except for June and May. Yeah. give you some I mean another thing that I'd like to talk about not today but not on the agenda but we can talk about this you know in sort of the announcement side of things but just the of your committee is the what

just the makeup of the committee y'all have so many things that you work on you know and for five people to take all that on just seems like a lot we need subcommittees like solid subcommittees and we have a list of volunteers that have you know Yeah, we can pull from like we pulled first. We talked about that before. I remember writing in the notes. So, I did send everybody a list and just said what do you want to own? So, when you guys are ready to share that, I will ready to listen. But that we can't really talk about that because of the agenda.

But, you know, I would just think about it in terms of okay, so you got nothing in January. So, you know, you do the volunteer appreciation thing. you know, just go put it. There's nothing else you're already doing. Yeah. Back it off because I mean, if it's January, we do it inside somewhere. Sure. Yeah. Um, it's all good. So, with that said, yeah, we their first big community event would be Easter um or the bank hunt on Saturday the 4th.

On Saturday the 4th. So if we want to put the appreciation party and do it in maybe like February, March. Um does you have any thoughts on when you just push that hard because we have not had that many people turned in there. Yeah, we'll just I mean what we'll do again. Yeah, this look music in the park for March. And not towards the end of March on spring break, you go on trips. Yeah.

So the first part of March for and then maybe February for volunteer. January is a break. Everybody's growing up. So spring break for the school is not I don't have it on here, but it's probably the 16th through the 20th. Yeah. Um, I'm out of pocket the last part of March. Okay. Um, are you going to the BS? No, we're going to go somewhere else. No, not sure yet. We're going to Costa Rica or Sure. Yes. It's my birthday. Sometimes trust

volunteer appreciation or and the music series are are left for uh to sign next. Yes. And we don't have I think if we we have a music series is it once a month in one month? Is it I was thinking even once a month for three months but maybe not. Maybe if we wanted to make it a festival, it could be three days or two days. Oh, that's so big. She's like, we know the party better, but I don't know.

The whole concept of the music in the park thing is just like, okay, there evening for people picnic. I was thinking, yeah, would be a Sunday afternoon, maybe have some, you know, jazz or probably evening happy hour. That's my fault. Yeah, something like that. Oh yeah, I have written that too as a possibility. It's Friday evenings and do instead of picnic in the park, do appetizers or shuderie boards and give a prize for the best for the music. For the best setup of appetizers. Oh, like a potluck. Yeah. The music and the park series.

Yeah. By the way, I um Yeah, I ran into Jen Zabaletta on Sunday um who is a Wood Creek musician, singer songwriter. Um and she was the one I first talked to about this and oh yeah, we'll definitely want to do it anyway. I said I I told her that, you know, it's back on back on track and I would really like you to be the first person. So just as far as scheduling goes, you know, at least I would like to at least offer that to her. What's her name? Jen Zavaletta. Jennifer Zavaletta. Um, and she does she lives around Shady Grove. I mean, that's why

she um Anyway, she she really is good. Um, but but she's also very versatile. I mean, she did a she did a Py Klein tribute that was phenomenal. She's is performing I think maybe this weekend with a jazz trio on her and like the gospel brunch maybe March 6. That's that weekend. Yeah. Well, my stepdaughter chef is has volunteered also her bait. Yeah. So, what we need is we need to get we need to get a schedule. Okay. We're gonna we're gonna do here here and then start putting putting performers into the slots.

Well, we can do although we have the Easter egg hunt that that Saturday, we can do Friday night music in the park at Friday evening. Do kick it off on March 6 and then do basically the first Friday of each month. March 6, April 3rd, May 1st, and that's it. And we'll see how it goes. Yeah. What do you think? Okay. Give me the days again. March 6 and these are all Fridays first Friday of the month. April 3rd and then May 1st. Yeah, I'm going to take off guys in about 10 minutes. I'm sorry.

Yes. Uh so Jeff will talk to his lady and if she will talk and I'll get Carly April the third um Ki that's does two bands and performs in two vans. One is a country western called the country clubbers and then the other one I don't remember the name but it's a jazz group. So she's pretty versatile too. Excellent. to have her, but also she's for free. She's a fabulous Well, if you want Jen to do Okay.

jazz and Ki to do country western or vice versa. Switch. Yeah. Okay. So, well, they could they could mix it up, too. Well, this is true. April 16 like when I'm in Texas blue day and we were well for car's she's in two different bands this special okay and so this will be at the triangle music in the park 5 to 7 sure I I don't think we should bring up I think we should have had the opportunity

I think I don't I Okay. Yeah. Appetizer potluck competition. But I think for this just for the ease of it like let's see if we can have food truck out and that way we don't have to manage food. It's just have cheese in town and you can't keep all that stuff fresh

and a blanket and just spread out. Yeah. Make it easy. We don't have to. We don't have to bring food trucks and stuff. unique thing. I think everybody should just bring their own drink. Yeah. Just make it be wild. Be wild and appetizers. Some people make you some people are getting off work and then want to come right there. And I think if we I mean unless we can't find anybody to come then we're like then they're just bring their own lunch or whatever. But I think Bob will be um

five to seven and I'm wondering who would like to continue to take the lead on this. I probably need to make an announcement just at this point. My announcement is that I am stepping down off of this committee and for personal reasons. Um, starting this is today's my last one. I'm sorry. I've thoroughly enjoyed it and I want to stay

on fire. I want to stay active and health with things, but I don't need a specified time and um event in my life right now. I've got too many things going on. So, I'm happy to be your a number one volunteer and do and give you input whenever you want it. I love the concept of the of the music series and I would love to continue on that with someone else. Okay. Maybe on our subcommittee. Yes. Okay. So, we'll ask Betty to join us as a subcommittee member for the music in the park series.

Oh, thanks. Um but we will need someone to um be the chair chair that or to let's designate roles. So, we do need somebody that will be able to stay on top of the musicians to make sure that they are booked, they have what they need. Um, somebody that is I'll do that. Confirm music. Confirm whatever. Yeah. Fans. Okay. Okay. Okay. Um, but if I decide to go on a vacation one of these weekends, I'll let you know. As long as it's all planned before, you can also use me as your backup. Okay.

So, if you're going to be gone or something like that, it's just that come at you, right? doesn't sound like it's going to be too well. Okay. On the April 3rd date, but that's Good Friday. The is it is it March 6, April 3rd? May, but it's also the day before the egg night, so people are going to either be here or not. Be here or not. Yeah, right. I guess so. Well, the Blue Hole has a concert that night, [clears throat] too. Oh, they series that night. Yeah, that's why. So,

yeah, it's gonna be something. I'm sure people will have other stuff happening, too. But, um, yeah, there's Are we going to keep it on the third? I think we do March the first, Friday, March, April, May. And then some March might be the busiest. May might be the busiest. eight. We don't know. We don't know what the weather's going to be like either. So, we can't predict at all. So, Leslie will take over confirming the artist and you can work with Jeff to confirm. Jen, you are techn your daughter and I'll do Uhhuh. on the third. Which one? I'll do I'll ask her. How's that?

Yep. It was like No, I'll fill in the other. Okay. Okay. Okay. Yay. Did you just ask about a date with March 6. March 6, June. 5 to 7 in the triangle. Right. 5 to 7 at the Triangle. Yeah. Um Okay. And then the next one would be the volunteer appreciation and then we're done. Okay. Before I get angry. Um so again, that I would say let's look at February. Um because now we have three events in April. Yep. And has to be

it's March the um uh actually four events in April, but that's okay. Emergency preparedness day. Is that still happening? It tends to be in the last March. Yeah. Doing that again. No, that's not on play. No, that's not that doesn't compete with what No, you don't you I mean Yes. Would you Well, I think $500 would I would I would I appreciate your input? Yeah. [laughter] But I appreciate you know volunteer support at the event. Yeah. But for y'all to actually have to do all the planning and everything is like I've done it each year. So you will take Well, I just added it's on Yeah, I'll tap that.

Okay. What did you talk about? The emergency preparedness. Oh, yeah. Yeah, there's a committee. You have to go to confident meetings. Okay. In a minute. So, um February, um do we want to do a a a week night thing? Do you want to do a a Sunday? You're going to talk about painting. We're going to plant a tree at the same time. No. Okay. So, so happy hour thing. You want to do a afternoon thing or brunch thing and break thing? Brunch.

End of end of April. I will Forever I'll be out of pocket. Okay. Why don't we look at like Sunday, February 8th? Yeah. Your pencil. My calendar says nothing planned. Same. It is the next day. I've never seen that before. Sunday, April what? 8. February 8th. And when we do like a Wait, is that Super Bowl day? No. Maybe. Is my son's birthday? Yeah. So, do we know the specifics of it yet? No. At 5:30.

Yeah. Okay. The bells are at 5:30. This is how it's about the Super Bowl. What if we did a brunch? They was saying when is it? You're ready. We only have people at our house on Super Bowl. [laughter] Okay. Uh Okay. So, how bad would be Valentine's Day? February 1st. So, we're thinking Sunday bracket. So, we're thinking

it doesn't have to be on Sunday. I mean it could be u I mean we could look at most of the people they're all age it's not a kid event so unless we do you can do you can do like a Wednesday have to be a weekend that's a great idea actually that way if we say I don't Um, we have those records on a Wednesday or a Thursday like the 11th or 12th. Wednesday. Wednesday. Huh? Wednesday. Wednesday is for council meetings.

Okay. And parks and trees. Okay. So, sounds like a Thursday. So, we did the 5th. So, people going out of town for Donald. Yeah. October. You did it on the set. We can just try the whole thing. Oh, did it? Well, if you if you're looking at earlier, well, PMZ would be on the 4th theoretically. And we our meeting the first Thursday, but we could use it as a plan session.

Well, get ready. final preparing for that. So it's a volunteer appreciation Thursday of February. What do we call happy hour? Maybe I think there's a month a let's just say for now it's Thursday the 5th. Yes. I like that idea. So we're going to be walking that day anyway. Okay. So,

okay. So, so this is a lot of work we did you guys. Okay. Um and then let's see. I think that's it. So I will connect with like trees and parks about every day in the giveaway the tree giveaway and then I guess we do need make a motion for this right. So I will make a motion. Do I need to read out all the dates? Well no no just to tip the calendar and then send it to council or something and you know send to council for you know for Yeah. Yeah. So,

okay. So, everyone's got those days. So, you don't have to revolve out just to accept the calendar as I will make a motion that we submit our 2026 calendar to council for review. Second. Oh, they've already been budgeted. All in favor? All right. And then the last and final thing um I sent it in an email but if you plan to continue on the email talking

or you can just write the right now I want to continue on what have I just say I want to continue on relations committee and write your name and I will scan McDonald [laughter] Do I need to submit something that says I I disqualify my second? You need to send an email. Is that something that Yeah, send an email address to who to Cheryl and Toby Kerry. Yeah, the city secretary. Okay. What? What's the day? Today is day six.

I can get my writing. This is why you want me writing letter from Santa. You're legit. [laughter] [clears throat] It is part of every part. All right. You can still read all your next

December 4th, 11 a.m. Um, and we will do this. I just love watching you on this. Uh, we could. Now, where did that