Community Relations Committee - Regular Meeting

I say okay and if anybody had requested a link to zoom in and just observe uh they can. We just didn't get any requesting right. So look therapist. Yeah. Sit up. Act like you're happy to be here. No. I mean show you're happy. Our first official meeting. I know. I love it. I just spray it from the nail like in my office closet. Just throw them on my It's great for I have a big event on Saturday so I know. There you go. But I was there at like 9:55 waiting for them to like turn on their open sign and then I walk in and it's like full. I'm like you're free to begin the meeting. All right. This is our first like official. All right. We are Let's call the order. You just did it. Call the roll. Yes. Carol, I'm sorry. Member Lesie Scott, Secretary Betty McDonald, and vice chair here and chair Joe. All right. Well, welcome. Welcome everybody. Um, so the we don't have any public comments. So the first thing we will do is the consent agenda which is

approved the minutes from our um so long ago March 25th meeting. Um if you are able to bring your uh laptop or if you can view the minutes prior to the meeting and then if you notice anything that needs to be updated or um revised, we'll come prepared with that. Um, do you have a on November? I do have a laptop at home, but No worries. No worries. Sorry, I forgot. No worries. Um, I don't know if uh Do we have a copy of them? I'm going to send this Oh, you have it already. So, the minutes, this will be for today, but our previous minutes, we don't print them out anymore, so they're online. I'll pass this down to you later, so you can kind of read over it. and then Iris. Um, is it on? So, if you go to the website and then you go to government, we don't host them until after they're signed. Oh, yeah. Never mind. Well, it should be in your meeting packet though, which it is in the packet. So, but it's not under. So, if you go Yeah. So, if you go online to, you know, woodrex.gov and you go to the agenda and minutes. Yeah. And then if you click on um our May 1 meeting for today and hit the agenda packet versus the agenda, you'll get the full digital. Did you email that to us? It's on the website. So yeah, if you go to wood creektx.gov and then you will go to government and then agenda and minutes up on the top right. Okay. And then just scroll down and then we're the first agenda packet on the list. Um

regular city council meeting for the community relations committee on and then agenda packet. [Music] And yeah, I did read the the agenda online. I did read that. You did? Okay, perfect. All right. [Music] And yeah, you should just make a habit of that, you know, every every time before meeting look at the previous Yeah, just look at the packet for the meeting. So you're I did look at the packet. Yeah, if you look at the packet, then you'd be able to review the minutes because the minutes are all the draft of the minutes are always included in the packet. Okay. Then when y'all vote on them and say, "Okay, we vote to approve the minutes." Then we go vote draft. We get Cheryl to sign it. We scan that. You post it as the minutes to the meeting. Okay. Later, but they're not they're not posted until they're approved. Okay. But they're in the package. Yeah. The minutes for March 20 are there. So, April 3rd will be coming. We didn't have form. We just chat. Okay. So, read it all. So, what action needs to happen after? So then we would need someone to make a motion to approve the minutes. But since we weren't here to vote, they weren't here. They can read it. I'll see if there's

anything. A miss. Yeah. If they weren't here. Yeah. My name is wrong. Yeah, I guess so. Okay. So you second it and then and then we'll call for a vote. Give a show of hands if you if you approve of. So if we all agree or if you all are if you read this and you agree that won't happen again. We'll be here. Yeah. As far as my report, um, you know, the main thing is that as we're working on the plan for the calendar, you know, the events on the calendar, um, this committee, um, proposes the second most budget items of, of anybody, Right. So, next to the council. So, you know, so we are we are beginning the budget process. We had our first meeting yesterday um on planning the budget for 2526. So, our our our fiscal year begins October 1st. Okay. So, anything that occurs after October 1st, spectacular. Um next year's Fourth of July, paray, you know, whatever. Um that's that's what we need to be talking about in terms of budgeting. So, so my my hope is that we can come up

with, you know, pretty solid detailed budgets on all of these events, submit them to the council and have them included in the budget the way that the way that we think we're going to need be spending that money, have those budgets approved by the council um and become part of the budget, and that makes our job easier next year, you know, to make things happen. So when is is there a certain deadline that you want to have these budget proposals? Yeah, I mean like I would say midsummer. Okay. Okay. Yeah. Then we have a um I have a little template with a Excel spreadsheet that I created for I submitted for the Easter for the egg hunt. So it was like line item of what we need for every single thing. Um so for each event that we are going to propose to council I would love for us if I'm ready to take. Yeah. Just and just one thing to one thing to to understand is that is that you know no committee can spend money without the prior approval of council. So, if you have a you have a budget that says, "Okay, we're going to do this thing and we're going to spend this much money on food and this much money. We're going to hire a van. We're going to do this, that, and the other." You have all those line items on there. Um, send an account says, "Yeah, that looks good. You know, we approve." Boom. Then you're all you have to do then is come to Taffy or Jim and say, "Okay, we need to order food now." But, um, if if you submit that budget and it's approved, then you say, "Oh, you know what? You know what we'd like to do? We like to also, you know, bring in a food truck. Well, that's got to go back to approval. We've got to go back on how that budget. So, that's why we, you know, you really want to sort of think the things through and get it

approved as close as possible up front and then it smooths down. So, is the bottom line approved or the line approved? I mean, the council can come back and say, "No, we think food truck is stupid. No food truck. We're not we're not going to approve a budget for a food drive. But once it is approved, what if you want to spend more money on a ban than you would? You have to adjust the budget. You have to go back to the council and yeah any right. So if the budget if the budget if you have to change the budget then you have to go go back. Now what you can also do what what you usually do is you just um propose your budget you know pretty um [Music] like like okay you know we know we can get we know we can get a ban for 200 bucks we're going to budget 300 just in case right because if you come in under that doesn't need approval. Yeah, of course. Yeah. Okay. I just didn't know if like we had, you know, $500 approved for the Arbor Day or something and the line items switched around. Not switched around, but the amount on the line items changed, but the bottom line was $500, right? Then that needed council approved. And and that's Yes, it did. That's the kind of thing that's, you know, just sort of a slam dunk council approved. We're not asking for any more money, right? We just know that we're going to save some money over here and we would like to move over here. Okay. You know, council will will I mean I can't Well, I know budget your last two. So, Oh, yay. Yeah. Y'all doing great. Yeah. They need to work on a budget, right? Exactly. Awesome.

Well, let's move right into new business. U number two on the agenda is welcoming our new members. Um just a quick introduction and just kind of discussion on um expectations, what are you guys would love to bring to the table, what caught your interest and why you want to be on the board and just we'll talk about some goals and start. Um so welcome Carol and Leslie. We're very excited to have you on board and have our our board complete and daddy will be back next month so we'll have a full house. Yeah. Right. Yeah. Well, I'm Carol Le. I live off on Palmer. We've been there over a year and a half and we live in Tyler and my husband and I live there. We retired, but our family lives nearby because we moved for family and for kids and grandkids. But um anyway, I just um I actually haven't ever been involved in governance of city or anything like that. But um you know, maybe this this is a good place because it's friendly and it's smaller. But um but my working career, I was administrator of a medical praise. And so I felt like I had something to bring because, you know, I I just had organizational skills, budgeting skills, things like that. But um but mostly I just I I want to be just a help a help to the chair as a new. But um but yeah, I pass this place, this building sometimes several times a day. So, it's very I'm very aware of the building. So, it seems like there's things that go on inside here. I want to be a part of the insider now. Oh, well, I don't know

about a living personality. Oh, okay. Yeah. My name is Lesley Scott. I am a proud member of this community. We moved into Wood Creek in September 2020 on Augusta Lane. um actually been visiting Wimblely since the 80s and after um living in Lakeway area. I was part of Lakeway board parks and board on one of their one of their committees for a while raised our daughter there actually graduated Lake Travis then my husband and I moved around um for our careers and then during co husband's employer said you can move back to wherever okay go back to Texas where we had a good parents so we came back and got lucky we moved back to so been there since love the community um I still work and I work in HR. I'm a but I'm lucky to work remotely. So I uh very familiar with events as well because in my former career I've had a business where we had a events. I also been a campus president for a large college and we had community events um whether it's going to be community events, trick-or-treating for students, things like that. So, I love being involved with community, but also contributing back and um I'm not great administratively, but I have some great ideas. I'm honored to be selected. So, thank you for having me. Well, thank you. We're happy to have you. Oh, um I'm Iris Rose and I moved to Wly almost well going on five years. not quite quite moving there and um I've been here before. So um I had a private practice for 38 years in Austin and ran

my own practice, did everything for my own practice and um I joined the tree board initially because I I love environmentalism and wanted to protect the trees here in Creek. Still do actually. And I'm a master gardener, so I have my hands in a lot of different pots requiring environmentalism and activism. Um, I like parties. I can't say I'm much of an event planner, but I did make coffee. I am good. I've seen her work. Yeah, she she's a great woman. Yeah. When you study in practice for 38 years, tell me what you Oh. Oh, okay. Um, so I had a career of 43 years as a family and child therapist. I was an expert witness. Yeah. And so the last 20 years of my life, I spent a lot in court. testifying. So I um I talk soften but I have a very hard line. Yeah. People think I can be the opposite. [Music] Okay, I got confused there. I think um so I had that private practice worked mostly with children and families in

conflict and a lot of personality disorders. So you'll hear me assessing people and I try not to say that out loud. Yeah, be some indication of what I've got to work with. We said too much, Carol. I like strategy. I love strategies. I am also pretty well recognized. Yeah. So, we are lucky to have Irish. She joined us from the tree board and she's our co-chair. So, very lucky to have her. I was very excited when she told me, I think I might do this. Uh, I think we're a great team. So, um, I'm Cheryl. Uh, I am, uh, the chair and I moved to Wood Creek about four year almost five years ago in June. Um, I my background's in events and marketing um, and sales. And so I've done that for um, hospitality groups. Um, and then into corporate world. Um, I traveled and did like trade shows and uh social media consultations for GoDaddy. Um, and then I started having babies and then co happened and we moved to Wood Creek and here I am. Yeah. Uh, so I love a like I said in my email, I love a good party. I I love a good spreadsheet and I I love to have fun. So, um, one of the things that I'm most excited about with this, um, committee is the fact that Wood Creek is a transitioning town, right? We have a a good melting pot, um, as far as our demographic from the residents that live here, from where they're from to the age range. Um, and I, one thing about me is I love connecting people. I love bringing

people together. So, I think that's why I love doing events. Um, and I'll do them for anything. Um, so bringing our neighborhood, you know, getting our neighbors to actually come out of their little pockets and come and really build community is what I'm most excited about and figuring ways that we can do that, not totally outside of the box, but something, you know, not repeating what's happening everywhere else. Um, so bringing fun, um, and really doing something for everyone. So, when we do these events, having something that anyone can come and there's something for everyone, right? Um, and I think the board makeup, we have a little we have a a slice of the whole pie here as far as our our makeup and who we're able to kind of tap into. Um, and so we have a list of events that historically would have done. And then we also um one of the things on our agenda today um is just kind of workshopping and brainstorming. What would you like to see? Who when you talk to your neighbors like what sounds fun or what do you think would bring and draw them out? Um and then really getting into the nitty-gritty of those events to to make them fun and get them better and better every year. Um so that's my little feel. So thank you for all coming and being here. uh and joining us. Um anybody have anything else or anything you want to add? I will add I I also ran trade shows and conventions in the fitness industry. So I did that for several years in my fitness business for eight and a half, nine years. We gather sponsorship with Nike and Rebot and then we went nationwide. So, yeah.

Um, awesome. Well, I think we're going to have a great great team here and do some really fun stuff. And, um, let's move into number three and start reviewing what we've done in the last couple of weeks. Um, Caroline, well, I'll skip I'll I'll come back, but I just heard that you were at the egg hunt. I don't think I even met you there. So, I'm sorry about that. Sorry about that. But let's move to number three is review and discuss Arbor Day. Um this is our first collaboration when it comes to working with another board um and our first event as community relations um committee. Um this was our fourth Arbor Day, I think. So, fourth Arbor Day. Um, and it was bigger and better than the year before and it just continues to grow. And did you both That's how I got involved with Harvard beforehand. That's where I met Iris and she you know I talked Russell Russell volunteer. So then that's how we got involved. Yeah. And then that's how we got involved in committee. So, we'll blame. Well, thanks. Bring it on. Yeah, I thought it was wonderful. We weren't there. We were out of town, but we benefited. Yeah, we have three. Um, yeah, day I think was a a hit. We had a um kind of the same layout and plan with a slight little twist. This year we actually were able to um give food away from the food truck which was great and I think we got a great response from that. Um we changed it up as well as part of the education aspect of it. Um in years past we've just had um our representative from Texas board

services. um the lovely man named Carl Flocky who would come out and do like a presentation kind of a slideshow presentation about the will, what to look for um and then programs and things that you can do to get assistance when you're treating it. Um this year we switched it up and we not only had that a presentation from the technum but we also um did a panel with like a Q&A which was I thought a neat ad um so we or you know participants could actually ask questions. I know we had a a little we had questions ready in case someone had any problem that is just went long and so we didn't really have time for Q and I Yeah, she did well. So, just for reference, she's a a new official from Texas A&M Agro Life. Um, I want to say Elizabeth and I can't pronounce her last name from Zimbabwe and she has been living in Texas, I guess, for a couple years, a few years. And so, she is housed, I want to say, in Kurville. Carl Blocky is gone. The other thing I'd like to say is that Arbay is required for the city to for the tree board or the parks and tree board to present so that we can maintain our designation as True City USA been approved for we've had it for three years now. I just got the letter that we're officially approved 24. actually in 2024. Nice. So, in order to do that, there has to be an Arbor Day celebration. And so, we have added this last year, we added a giveaway, a tree giveaway. So, we have

an event like we had a few weeks ago in the spring, which is difficult because there's so much going on in the city that we it's hard to get a good turnout. But then we do a tree giveaway in November and that's just a few hours. And I think having less time is is a good idea. No, we switched it up as well. In the years past, we've always done it like Saturday morning, Saturday midday, and this year we did a um Friday a Friday afternoon from 5 to 7, more of like a happy hour. Um so you did you feel like you had to put your torn out because of that? Um no, not necessarily. Um but then things that there's always something happening, right? And that was I think the first Friday of the concerts at Blue Hole. Um, and so I know a lot of people that I knew, they were like, "Oh, let's go to this concert." Oh, I didn't think about that. Last year we competed with social. Yeah. So, there's always something. But, um, but I we did have a good turnout. We did have um a lot of, you know, family showed up. We had I'm always like, "More people. We need more people." Like, I want more people to come. Um, we gave away a lot of trees and that was a good thing. People went into the trees. So, well, would would like a sunny afternoon be better? Might consider it. Yeah. After church. After church. Yeah. Sunday with a food truck. Yeah. Yeah. Food truck. [Music] Yeah. So, the national um Arbor Day is in April. It's always like the fourth Thursday or the Saturday. It's always in April. It's the

last weekend in April. The last weekend in April. Um and then there's Texas Arbor Day which is in November. Um so we've done April and we've done November and I don't know if November didn't necessarily give us a better turnout. Um what we did last year is we switched it up and we did a spring arbor day. Um and then we did a tree giveaway in November. That's when you want to be planting trees. And we gave away almost 50 trees, which was phenomenal. And they went really quick. So, we had to go order more trees. We had to go back to city council and say, "We we want to get more trees. More people want them." They they went within like three hours. So, um, so we definitely will work with the Trees and Park Board to hopefully do that again, keep that going. Um, it was an online reservation. You probably know that. Yeah. Yeah. people were reserving trees. That was something that we set up so that it wasn't when you want to maybe test the Sunday afternoon. I think we could definitely do that Sunday afternoon. Try it on Sunday in November. Well, the Saturday morning in November, I mean, the fact that we had people registered for trees and they had to come to the park to get them was a huge thing. In years past at Arbor Day, we typically raffled trees off or had trees that were up for grabs. Um, and we always went home with trees. And then when we would talk about it or post about it, like, I didn't know about it. How did I get a how do I get a tree? And so we did a little pivot and instead of just having trees there and waiting for people to come, we said, register for your tree and then come and get it. So we knew exactly how many people we could anticipate showing up. Um, and then we also had extra um, just people that walked in like just showed up. Um, they saw what was happening here at Augusta Park and just came over and we were able to give away a couple of just trees on

the fly, if you will. Um, yeah, I I believe it's a really good um, point system with Arborane Foundation. I we have to do it, but we get more credit with the Arbor Day foundation. We also have to spend certain amount of money per tree per capita I believe. I think it's something like 2,000 per tree or per person. No, no, no. We never having trouble paying that. Yeah. All the expenses. Our budgeted amount for like containment and and tree maintenance and those kind of things far exceed the per capita requirement that Arbor Day does. But it's I mean it's nice that we can report on that. So it it is just an extra sort of activity that we threw in to generate interest and just support urban reforestation. Yeah, that works really well. Yeah. And moving forward, so with the events like Arbor Day will partner with the parks and trees and then kind of help facilitate the planning. Um I imagine, right? and we'll talk to the trees and parks board and kind of once it's on their radar again um because it is their event and we're just facilitating the planning process, right? Um but the veggie dogs were wonderful. Yes, we had schoolyard dogs and they were I don't even like hot dogs and they were delicious. The veggie dog was good. Was it a tofu dog? Yes, it was a mystery dog was delicious, but I believed it was to all right. Um, any questions, comments on Carver Day? We'll move right

along. Um, and then just, uh, it has already been about two weeks, so uh, we had, um, our second annual, um, community egg hunt at Augusta Park. Um, I know you were there, Leslie. Yes. And I just heard you were there, so I'm sorry I did not officially meet you that day. Um, but that was I think it was a really um successful egg hunt. Um, the first year was just a um couple of moms that organized an egg hunt and uh had a really great show up for it. Um, and so we, it was our first, uh, proposal to council as our community relations committee to actually have it funded by the city versus couple of months doing it themselves. Um, even though they came back for round two to help again. Um, I'd like to make a suggestion. I was at at the front at the beginning of this econom with the little kids and there was a specific area for them and we were it was like opening up a gate of buffalo and not the little kids the big kids and they were overrunning the little kids and so I I don't know if it's feasible but if it could be done at two different parks and have the little kids at one and the bigger kids in another or do them simultaneously or start the big kids in a far away part of Augusta Park and so that they they don't compete for the same little eggs the little eggs with the little children who move a little slower. No, I think there was a a not necessarily a miscommunication but just not maybe enough. We had um three different starting points for the egg

hunt. So, if you're familiar with Augusta Park, there's like that retaining wall and all that mulch area was for the two and under and then we should have put the three to six farther back by that mulch pile. Um I think they just stopped right there and then as soon as we said go, they just were like freefor-all versus okay, you can start pass the wall. Um the other thing, so I think starting on a little farther apart because we had the older kids on the complete opposite side. The other thing is that um Augusta Park is a little wild and so there were obstacles for the children and there were they were falling on rocks cuz they were climbing everywhere and they had scrapes and bumps and ants. I mean there were quite a few park type natural obstacles. So um I maybe it's not fair to say little kids at a more tamer park a tamer park. I don't love the idea of splitting it off. I think just logistically that would take a lot more manpower to have two different events at two different places. I think just being split up. Yeah. I think being more strategic about moving them farther apart. And last year we didn't do that. We just had them all and then we said if you're two and under release and then we let them go and then we waited a couple of minutes and then we let everybody else go. So this year we split them up in to groups and around the park. But I think the two groups were just too close to each other. So I think if we took a a triangle a little bit. Yeah. Spread it out wise a little bit. A little bit more. Yeah. Together. There was no first aid kit that I knew of. There were kids who got good idea. Um scrapes. Pretty serious scrapes. Quick. Our secretary is not here. Are you taking notes, lovely? But I I am you

are okay. Okay. I know you're taking Would you mind if any notes that are feedback from action? Yeah, sure. Um and I'll get them from you and then update and the noodles got a little out of hand. The what? Pat Rawlings. There were a couple kids that needed a noodle. Um, yeah. I I think um I personally try Well, I don't know how to say this. I don't like the aggression and there was a lot of aggression with the noodle. Yes. You didn't see it. I mean, I had the doodle for a little while, but I thought I think all the kids had a lot of fun and they wanted to keep going back through it, but we needed more volunteers of somebody cuz it was like who can take a noodle and instead and when I asked for I was like, I need six people. It was like wrangling cat. Um, well, I do agree that that the noodles it should have been just a wavy thing. It shouldn't have an example of like Yeah. Yeah. Pat whacked me hard a few times with that noodle. Oh, don't worry. I got it back. Okay. But it's not my usual nature to go. You don't want a three-year-old. I mean, my three-year-old loved it. The first day kit and they just demonstrate. I like the noodles. The kids like Yeah, I think they liked it. I think if we can have we were very light with this event because we were not a full board yet so we were missing some hands. So, I think going in and what I would love to see is it was just really me and Iris and then we had another mom that volunteered and she came and hit all the eggs and

then Deborah Heind council also came and helped me set up like our tent and um Claire Palmer went the day before picking like the thistle weeds because they're so prickly and like did some clean up which she's very active at that park already. Um, but having roles and owning them. So, if you're on the obstacle course, like you're owning that. You're finding the volunteers to help set it up and facilitate it. Um, Iris was on food. She was manning the coffee station, making sure it looked nice, and we weren't necessarily replenishing, but keeping the donuts looking full. Um, and then I was on timeline with the mayor. So, just making sure that we all have a a role and responsibility and then just kind of owning it. And I think that will help us streamline but also avoid some of these things that were happening. It didn't look like it was it was ad hoc really. I thought you had it more. So I put never minds on the obstacle course from the parents point of view. I thought it was good. Yes. Kids are going you can put them in a very safe kind of park, but they're still going to fall down. Yeah. They're still Yeah. They're I mean that's going to happen. But I think, you know, I thought it was a wonderful event. I thought it was great. Um I didn't see any major major issues, but just some great ideas that we take away. So we Well, the noodles being out early, you know, they they were they were messing around with they were messing around. They were I mean, we could just keep it in the back of the car until it's time to do the obstacle course and then when we're done with it, they So if we could took more volunteers, I mean, I think everybody had fun. Yeah, I agree with that. Um I think if we could have more volunteers and maybe have activities for the little kids and then activities for the bigger kids that are occurring simultaneously

in different parts of the park. That way they're entertained because you had um a few spoons for the egg, what is that called? The egg walk with the spoons. And so there were a lot of kids on the side or getting in line, getting kind of rambunctious and ready to do something. And what was a really big hit, I shouldn't use the word hit, what was really pleasant and that kids enjoyed was the egg toss, the water egg toss with the grown-ups. They loved that and it and yeah, they took over and they love the microphone at the end. That was impromptu. Yeah, they did. I was like, let's wrap it up. Um, yeah. And we last year we actually used real eggs. We were saving those for the people because they're surprising right now. So, I brought those refillable water balloons. That was a good idea. Yeah, it was a lot of fun. And I found a little trophy. It was a little chicken that said winner winner. Um I don't can't promise I'll find another one like that. The photographer took some pictures. Are they going to go on the website? He's got a bunch of pictures. Yeah. So we get those displayed. I have to see at least one I'll all um yeah he So Charles is our new official city photographer. So he came out and took some really great photos. Um, one thing that we'll note for next year as well or for any event, um, I think when we have people register or when we have the option to have them pre-register, having them sign check a box that signs the waiver that will Exactly. Um, liability and photo release. So, liability for sure. Um,

just it was my children that got in with ants that I think he is a magnet for them. I got ants. Did you go? We had treated and treated. That was my next notice. Maybe we have a actual request for a park clean up. I want to say like that Wednesday or Thursday. Okay. But yeah, I think we had 50ish people there, 40ish kids. So, it was a really really It's awesome challenge. 700 eggs. I think it's a challenge. I mean, I was thinking about it while I was out there. treating for ants. Ants are probably the most difficult bug to work with and you don't want to use a lot of heavy duty chemicals around a bunch of children. Um, I use corn grits on a hive or a mound, excuse me. And there's also the shovel method. These are things I've learned in organic gardening. But you can get a shovel and of ants from one mound and dump it on another mound. I have never heard of that, but that and then they fight to the finish. And they kill each other off. That's And then the boiling water. So there are some other techniques besides chemicals or Andro or whatever is used. Yeah. You know, I I think those are good notes to send over to parks and trees and parks. Yes. Cuz I don't think we need to be doing that. But prepping the space before an event I think is something we can definitely request parks and trees to make sure that that gym request to be. Perfect. Okay. Angela for snakes. Snakes are out now. our snake a week before and doesn't home today. Yeah, that's right. Well, that you can

find snake homes with all these screaming kids. I think they're going to run. Yeah, they were screaming. One of the things that I wanted to point out to is like like, you know, we had that sort of awkward lullum in the beginning as people are arriving. Um, so we need to to, you know, get the volunteers, the shepherd kids to, you know, Jenga or, you know, do do something and just keep in mind until we actually announce the Okay, get ready. We're going to start the hunt now. Yeah. So, we gave we gave a 30 minute window of time for arrival. So, it's 9 to 11. We said, "Okay, we'll start at 9:30." And we only did that last year. We had several stragglers that came and we had already almost started or were about We had a couple people come in late this time soon. They're like, "Here's my bag of eggs." I'm like, "Go throw them out." Cool. So, are all the eggs? That's your job now. Yeah. Are all the eggs provided? I mean, my I believe my grandkids, but is that um just the city council buy the eggs or are they all provided by the participants? So, we as a way to hold people accountable to show up, we requested that they drop 10 stuffed eggs off here at city hall and sign up their kids. Um, we did also just a supplement because we didn't want anyone to feel like they couldn't come because we couldn't provide eggs. So, we did um we bought like a two it was I think it was like $50 for 200 stuffed eggs. Oh, really? Um, and I have probably half of the box in my car. Um, and they're all little like trinky toys and like little things that can sit for you're not worried about good and not candy. Not candy. Yeah. I like the candy in your back. Did you mention that the dollars there were some eggs that had dollars? Yeah. Yes. Uh Claire Palmer stuffed a couple eggs with money. Um we had some large

gold eggs um that she went and hit around one per group. Um I don't know who I did with them, but yeah, that's fine. Yeah. Yeah. There were some on the table with the donuts and some of the kids were asking if they could take those and I said no. your Oh, your hardboiled eggs. No, no, just like eggs. They were big gold eggs. Oh, I think those were they were just extra. Yeah, I thought they were just It was like decoration. Yeah. Yeah. The boiled eggs I think um I think on 84 were taken from Philadelphia and they were edible. Absolutely. and kind of boil eggs. Yeah. Um well, awesome. If you have any other feedback or comments, questions on egg hunts, we'll So, you like that? I mean, you want to keep up with the Okay, buy in with your 10 eggs or you want to go city just supplies all the eggs. Um what do you guys think? I feel like it was a good idea to kind of give people the ownership, right? 200 eggs. I donated so I'm going to be there. We can still throw in some more eggs. You know, I think supplementing like we have what's left in that box. Um I didn't count them. But I think I think having them come and register and drop the eggs is there register for the plants. The trees. Yeah, exactly. And then you know roughly how many people you're anticipating so we can plan for food and drinks. Continue with that. Ty, what do you think about the registration process? I think what's so the city buys 500 eggs and five kids show up. You know, that's Yeah, that's a good point.

Yeah. Yeah. I think that one thing is it's too late this year, but um and I wish you would, but you know, like the day after Easter, you can buy a plastic X for 50 or 75 or 90% off. And of course, they're cheap at the Dollar Tree or whatever anyway. So maybe that's cheap way to go. But I just remember at our old church is that I used to go today after and buy everything that I get at Walmart for Easter next year. Easter next year church. The only thing with that is we have to have volunteers to staff them. Yeah. Oh, so you bought them stuff? Yes. Oh, okay. I didn't even Yeah. The most trouble they gave me was there was some that were open that I had to like buy stuff because we talked about like oh maybe we get volunteers to come and do it and then there and then we have to store all those eggs until next year like several things. Okay. I can imagine the parents saying hey kids we're going to go this extra egg and I need you guys to help me stuff the eggs so we're going to go and volunteer and donate. So I think it's a great Yeah. Yeah. The first year we did it, we and they just brought them to my house. I was like, I'm going to put a box on my front porch and just drop them off and text me if you're going to come. Um, we asked for 20 eggs per kid and we had so many eggs. Um, I will say we probably could have put out the rest of the box of stuffed eggs because I think a couple people were like, "Oh, if there were more eggs, but just not knowing." So, maybe we'll do a dozen per. Yeah, that'd be great. So, back to the registration. One more thing is we need to remember city hall Monday. Yes, that day Thursday, right? Because Mar was making trips up here. You were making

trips up here. I should have been outside with the registration form. Yeah, maybe a handful of that, right? And then I'm not sure where the confusion was because it was a Wood Creek post in the Wood Creek neighbors page. People took eggs to the Wimberly city hall. Yes. I had one of uh the elite one of the moms came up to me and she was like I don't know how I what was lost in friends even in my mind but I showed up at the Wimberly city hall with my bag of eggs and there was another dad there and I asked can you just take these with you and so he brought both of their bags of eggs here at city hall but um I'll just be extra wordy with city hall yeah speaking of did the the information that we sent out include like the schedule 9:00, you know, donuts and coffee, 9:30, 8 time. It didn't necessarily have a timeline, but it I did specify the egg hunt starts at 9:30. Okay, good. Because it was 9 to 11, so it said 9 to 11 at 9:30. Don't be That's all I'm worried about is the egg starts at 9:30. Yeah. But don't come at 10. Exactly. over. Do you think 30 minutes is too much time for people to be standing around waiting? Um, I think we could probably be a little more fluid with starting earlier next year. Maybe 9:15. I wasn't there. I was gone. So, I think we might encourage people to get there at night. People were just sort of strolling in. Yeah. Which is also not bad. Overall, it seemed like the encomp was a success and just maybe a few little commitments here and there, but registration seemed like a like a bit of a struggle, but there was some stress about it. I

just Anyway, I didn't have one person when they came in and dropped out their stuff say, "I wish we didn't have to register." Nobody said that. No, here's the eggs for my kids and my grandkids. Yeah, I just mean people missing the registration window and then and then having eggs on the front porch. Well, that was because we made the deadline Friday and we were closed Friday. You made it Friday. Yeah, the deadline was that people could have We just didn't think in advance we were going to be closed on Friday. Yeah. The next time the dead Easter Yeah. I mean Yeah. Well, yeah. You still get a day off. Thursday. We I know we have some and we need to we'll be able to set out more reminders um you know so and then you know the new website will be up and running that that makes registration easier. Oh yeah. So this is a little point but I just would like to emphasize the importance of a secular egg hunt as opposed to a religious egg hunt. We never called it an Easter egg hunt. The first flyer did say Easter egg hunt. Um, and I know I was very like I stopped saying Easter. Don't say Easter egg hunts and then that did go out and so that was my site. Um, it was shared the one time and then we went back to the I created a new one and that was the one that was shared and reshared. Nobody complained about that. Yeah. Um, but I guess I'm just thinking about Good Friday and I'm recovered Catholic. Just FYI. So, I'm not against Christianity. I just know that there are many different religions. We just make the deadline Thursday. We don't have to say because city hall Friday. Yeah. No, we just say

the deadline is Thursday for the day, right? I agree. Um, all right. Well, thank you for all of your help. Thanks for coming and stepping up at that as well, Leslie. And Iris, you were a gym doing all the things with me. Um, all right. So, let's move on to number five. I know we have um I think Lesnie has a meeting, so we need to keep rolling along. Yeah, I'm sorry. Thursdays at 1 o'clock. I have I leave this meeting and I leave. No, 12:5. So, it's 11:50. Let me get out of here to by then. What time do you need to leave? Probably about 12:30. 12:35. Yeah, just leave. Okay. Sorry. Oh, you're fine. Um, all right. So, this one should be a quick combo. Um, number five is discuss and take possible action on planning for the 2025 um Fourth of July parade fireworks show. Um this I just want to make sure like I'm not going to I'm not ever here for Fourth of July. Um I will be here leading up to it and I'm happy to help however I can when it comes to like the float for example. Um and obviously planning any helping plan logistics leading up to it. Um so I just wanted to get a clear expectation of what is needed from us for that. Um, if you guys are not already aware, um, this will be the second year that the city of Wood Creek co-sponsors the Fourth of July, um, fireworks show with PDFW. Um, there's nothing for this committee to do for the fireworks. We already gave them their check. We're done with that. Okay. Um, and then we we don't have a Fourth of July. We don't have a we don't have a Fourth of July parade locally. What we've done is we participated in the Chamber of Commerce, Wimberly. temper commerce parade on the port. Russell

drove back here fun. Um, you know, so the the only thing that would be helpful is to have some thoughts on theme and and design. We have a trailer. We own a trailer now. So what we've done the last few years is just get a few bail of hay, stick it on the trailer and and drive it down and take it down to parade. We buy candy stamp as that, you know. So, you know, so we just basically replicate the budget with a little bump from last year as far as that goes. Um, I mean, we do need to get it on the council agenda for approval. Um, but if there's if there's anything that we want to purchase for declaration thing, I just haven't thought of, you know, besides, you know, red, white, and blueing, you know, everybody else. So, the theme last year was the 40th anniversary. 40th anniversary. Um I I decorated my first float this past Christmas. Can we make a motion and somebody second it? Talk about it. Um sorry. Well, you can you can discuss if you're going to discuss theme, you can have a general discussion on that and then make a motion of what the theme is. There was also some feedback from last year's parade that I'd like to bring up just because I think we need to address just a few little glitches. But I mean, if you're going to talk about Do you want to make a motion and then or do I need to make a motion for that so that we can discuss? No, you can you can that's that's you can relight rules a little bit here. I mean, so you it's what you what we're looking for emotion is like, okay, we want the thing to be central, you know, um then, you know, that

would preferably be a motion. Um but just to say, okay, so discussing some things we need to tweak, you know, as far as bloke or whatever, you know, that's just a discussion. You don't need a motion to do that unless you say we think we should go. We we propose to buy a new trailer. You know, that would be a motion. That would be soundly. So, um I'd like to just give some feedback about what I heard. Now, I didn't go. I had a broken arm and so I couldn't go on the boat. But I heard that there was a they ran out of candy pretty early and so there were a lot of children at the end of the parade who didn't get anything and there was nothing to throw out for months other well I didn't hear that part. Um then I also heard that it was very very hot. I don't know if there were hand fans or water available for the people on the floats. We had water. Yeah, that's that's standard practice. In fact, a lot of the a lot of the boats with one of the things they hand out is bott but but there's generally a lot of water on the ground. Okay. And as part of the people on the float, we had water, we had fans. Um, now we could purchase, you know, some people have the little hand preprinted hand fans. You know, I'm a fan of Yeah. that kind of thing. So, so we could do something like that and hand out fans to people along the route. Um, you know, as part of our giveaway. So, they're not terribly expensive. They're probably made in China. There'll be a huge tariff this year. I think different or at least there'll be a delay. Yeah,

if we order from somewhere that's going to come from China, but we I'm a big advocate for Vista Print. We order almost everything we get printed myself. Um, and they have a quick turnaround. I think we priced them out last year for the I can't remember if it was for the 40th anniversary. Um, yeah, those are the fancy ones. Oh, those are the fancy swag ones. I'm like, please. Yeah. Yeah, because we don't know where Vista Print gets their materials, their supplies. And I think there is supposed to be a a delay in the port in California where they come in. So, are you talking about fans for the fans? But not talking about for the people watching or people on the float. Both. Both. Well, if you have them out. Okay. Yeah. I mean, we can all be on the float fanning ourselves with the woody pin, but they have just like a hard heavy card stock with a like a stick that are pretty. I got one of those last year. Um, you can get it two-sided and we can say something that maybe we want to promote later in the year like I don't know. But either way, it could be, you know, like he said, well, we ordered fans last year and they came like Oh, no. Do we still have them? Oh, but they say 40th anniversary. They say 40th, right? They were 40th anniversary fans. That's what I said. Yeah, they change the number on them. out like they are searched [Music] in terms of Thank you for indulging that

little talk. Yeah. So, what about theme stars and stripes? Um, there's a lot of space stuff going on right now. Do we want a space theme? I like stars. [Music] Yeah, that's pretty cool. We are at Burks. Yeah. If we could um combine it with volunteerism, the stars of Wood Creek, volunteer stars shine bright over stars. Not even supposed to talk. Keep it coming, Tabby. Um Okay. So bats and stars. Bats. Why don't we if we want to do we want to do a little research and share some theme ideas and kind of brainstorm? [Music] um see what you we can find out there and um put together really you just need help for the parade float. So if we help combine I mean if you can come and ride on the float or walk along throwing candy at kids I didn't mean throwing candy at hand. And you said there's a new website that would increase your hand. It's gonna be up and running by then. Maybe promoting. Oh, yeah. It'll be up and running by Oh, yeah. I mean, we're we're probably just a couple weeks ago. But maybe really promoting that just more visual. Yeah. Okay. Well, let's So, we're still brainstorming. We don't need a motion

for that. But um but what we would need a motion on pretty soon. In fact, gosh, next meeting is going to be June 1st. Yeah, our our next council meeting is May 14th. Um our next meeting of this group is June 5th. Um, and so to to approve a budget, um, we would need we probably want to try to get that budget approved on our council made fourth 14 14. Okay. Um, which we can do. I mean, like saying, okay, well, we want to we want to um we want to we know we know what we spent on Candy. Sent her all the receipts. Okay. So, so we can we can submit a budget that says, you know, candy $200. Um, fans x number of dollars. Okay. Um, decorations x number of dollars. What's a double bubble? Jump. Is this a price or a quantity? 760. That's a total because it was however many we bought times however many. And we may not be able to read all that because I was like hurrying and trying to get it to you. Okay. No, I'm just wondering. Yeah. Is it these are prices, not quantity of how they Okay. Is is it in a little package or a little envelope or is it just loose? We just have buckets of candy. We just we would go up to kids and just, you know, hand them something. We had some trinkets, we had candy, we had trinkets, you know, um tabby pulled a bit of stuff up or whatever.

So, so we should up the budget simply because of tariffs and a lot of stuff does come from. Mhm. So if you So this just to make sure I'm reading this right. So like that Walmart receipt was 24.48. That was just for candy and we ran out pretty quickly. Yes. Well, part of that was because my daughter and her boyfriend were quite generous. My first Halloween on Wood Creek, I ran out in like an hour. So So we need to do two things. We need to we need to so maybe double up our up our purchase but also um get a little worse monitoring. Yeah. Be able to be more careful. I would rather have a candy left over spectacular to eat. Okay. Right. We had a this is an inside joke and story. We had city manager who would get the candy when it arrived and he'd go through it. Oh. when our city manager, our city secretary of Katan because he would take out a huge bucket of the candy that arrived and put it under his desk and eat candy all day long. Oh my goodness. And when the parade came along, there wasn't enough candy. It was kind of funny now. So, do you want to see if a certain person will come up and we pull the bins out of the shed to see what we have for decorations in the next month or so? Yes. Or maybe before that if we have to get it on council before the 14th. Yeah. Yeah. Um make sure we have enough stuff left. Yes. Do we have anybody that would have some time to come up here and do an inventory on a 4th of July then? Sure. We can do it. My husband. You could come and do it. Okay. Um, ideally if you can do it in like the

next week, that way we can order or at least price out what we would like to order to make up the difference uh inventory. Can I ask about the collaboration with Wimberly? How does that happen? City is it city council with collaboration with whom? I'm sorry. Wimberly is it chamber of commerce the chamber? a $250 registration fee to be in that's the chamber through the chamber and then so we have ownership of a float and what we throw off right there are no restrictions on that except we're not supposed to throw the candy we're supposed to hand it but everybody presenting so yeah so many so okay so so then we can do anything we want that should be fun is there anything you would want to take on for this Iris as far as doing research on like decorations or branded swag or you want to take over candy. What's calling your name? I've got these. So, I have um I have the handbands at like $33 for how many? from I let me see how many it didn't say how many but it was $33 and it says arrive late use next year so they may be out there somewhere but they were definitely 40 so amend those I would take that on if they have them they can amend them let me see what it was we had so that was 300 bucks um then on the parade cost we had that would be relevant. We don't need to do the bubble blower. We've got those still. Registration was $250. Pay for the float was $87,

but we get that back if we return. If we return the day, which we kind of did. Um, if we return the what? And then about 30 bucks for coffee and donuts for the riders. Oriental trading was $67.90 for gliders, pin wheels, and beads. Um great candy about 250 on that's um this I think from you Tathy I've got I've got an Excel spreadsheet for the Fourth of July parade and I've got an Excel spreadsheet for the 40 for the fourth for the fireworks And so there's a little bit of both on those. So that's what I was reading. What was the oriental training training? It was like 67. So we did that. That was the Yeah. Little airplane thing. Yeah. I found a website here that has a promotional weap fan pan. You have a stick with a fan. So we get like 250 for maybe $125. You want to take that on? Get it priced out? need to get it get it priced out. But but you were saying you already have fans that we could probably Well, we might if we can find them, but I don't I don't if we can repurpose those. Great. Um it's just extra stuff, too. But yeah, but I mean if it's just a question of So it's like 150 for It says 53 cents for 250 fans. So you know we would need 53 cents a span. Yeah. Is that double-sided? Do you know? Can you tell them? So, what we would need is is double-sided handband. Okay. Um, probably 300 of them. Okay. Let me let me research that. But I'm going to look I'm going to look at this

because I think I know I use all the time. I use them all. It's so be more expensive. Yeah. I think the fans Yeah. if you want to research the fans and then if you see anything else that would be worth for branded um giveaway if we could create a committee decorating the float I would be on that committee I mean I don't know that I'm artistic but I I can make star for sure um and I guess it depends on the budget last year they had a big roses. The we need we need a budget for that and we probably find all kind of different size stars and we have bunting and other Fourth of July just like red, white and blue in the shed. I think we have flags, you know, the little red flags. Yeah. I if um I think if Carol can get us an inventory of what we already have and then Iris if you what did you just say you wanted to take on that um just decorating the decorating the flip. Okay. How many fans? You said we need 500. Um do you want to do the research on and price out what we would need for the float? Do you want me to do that? And then we theme and then an idea of what to put how to manifest that theme and then we can price out what we need. Right. So, do you and I do you want to work together on brainstorming and finding what we can put together as a theme? Do we need to go ahead and make a motion now that we're going to move forward with a star theme?

Exactly what it is. So, we're kind of restricted just FYI because if we have two people, we're fine on a committee, but if we have three, we've got a quorum and we have to publicize that. Got it? So committees can be no more than two people. Just we if we have more than three people in a room together, we're quum, right? And so we cannot do that unless we're in this room on recording and it get posted to let people know that y'all are meeting so we can show that you and I can meet, you and Iris can meet. Also that with that being said, if you if you need to email and you want to email everybody because you have a question that needs everybody to look at, you just need to VC everybody bcc everybody on it. Just send it to one person and BC. So the quorum rule is on telephone call meetings. Even if you meet at the grocery store, the three of you together, you just going to quum. I remember Jeff saying this. We're in a quorum. So if you see ours at the store, go the other way. I love the way to buy. Okay, then I unless somebody else wants to but I will make a motion that we move forward with a star themed parade float for the Fourth of July parade. I'll take the vote and then we can show a hands if we are all in favor. You're not in favor of the star theme. I like the star theme, but I haven't heard any other ideas other than I'm just saying star theme and then y'all can expand that. Yeah, just so we can move forward and we need within two weeks. Okay. It won't box us into something super specific, but it can get

the ball rolling on planning. Like you mentioned the bottom here. Yeah. Is there a is there is there a is there a budget already for the Fourth of July? And what is it for decorating the bloat? Yeah. So So basically what we would do is say, okay, so we'll take the budget that we used from last year um amend it as needed and submit that. So, we know for instance that that uh we don't need to buy bubble blowers because we have them out there somewhere. Um we don't need to buy but we do need to you know stock up on stars. Um we have we have signs for the dark sky community. We can use a sign for dark sky community to put on the pillow, you know, just say yeah we're dark sky community. But it specifically said Wood Creek as a dark sky community. I love that. So, so I mean we can just sort of build on that. So the decoration of the float is just, you know, we're just taking a budget that has been in play for a couple years and just adding to it. So So we think we need more candy. So we're going to budget $400 for candy instead of 250. We need the by start. Well, we bought stuff last time. So decorations, decorations, you know, 100 bucks, whatever. And then and then so it can be, you know, it doesn't have to be just nailed down specific, you know, if it's decorations. Yeah. If it's if it's hand fans, you know, that's pretty specific, you know, so we would want to put that in as hand fans, you know, 300 bucks, whatever. Um, and and again, you know, you just bump it up a little. I mean, you just do the research, you know, and and if if y'all can get that to me, I mean, we're we're actually I I can put it on the agenda today. I mean, tomorrow

tomorrow closes out the tomorrow the deadline for agenda items, but we build the agenda next week. So, if I can get a, you know, scratched out agenda, you know, tomorrow, Monday, Tuesday, I can add that to the agenda packet and we're good to go. Okay. Okay. Um, and you'll send me that spreadsheet that has what was used. I know I have these received, but No, I'll I'll forward you this email from um from Taffy. Okay. Um All right. Well, then that all sounds great. So, we all have something to do for that um to get us moving. Um for time sake because I want to get through these relatively if possible. Um the next item on our list is number six. Uh workshop for volunteer appreciation event for the city of Wood Creek. Past and present volunteers. Um would love to use this time maybe like I believe like 10 minutes to kind of brainstorm. I'll catch up later. Okay. Yeah. Yeah. Um just jump in. Yeah. I think we need to decide what kind of event we want. I mean, do we want casual? Do we want semiformal? We want very formal. So, are we going to go in a workshop at 12:20? Yes. Okay. So that we can decide everything else from the venue. I mean, it's between the barn and and a dance hall. Yeah. I mean, I my thoughts are that we need to get a date on the calendar and then send out a save the date to our long list of volunteers so that we can get a rough headcount. That way we can narrow down a venue or location. Um I know we initially were

throwing it like maybe at the time like but we have a 100 people that's not going to happen, right? But we also need a list of volunteers. Yes, we have a list of volunteers or how would be the best way to reach out to everybody? I mean, we we don't really So, the best way to reach everybody is to go out with our blanket email and to say if you have volunteered before, if you've ever been, if you serve on a committee, if you have pulled weeds at the entrance, if you have been on council, you know, you're you're a volunteer or have been a volunteer and we want to honor you. Would it be helpful if I or I can come and sit with if we created a Google form that we can actually create a list of volunteers. So you can send out that email and say if you have ever spent a minute volunteering for this city please add your information and we have party how many people you I am also like as a young family I'm like would I bring my whole family or this is like another party because we do have a lot of volunteers who do not necessarily have children living at home and do they want to come to an appreciation party with a bunch of kids when there's very few that have a bunch of kids, right? Kids that wouldn't have a babysitter so couldn't come. So, you have to yeah that out. So, I um would like to take a step back just for a minute with the list of volunteers. Could we also ask for suggestions or um people to to recommend people who have done a lot of service like to nominate a nominate star? Yeah, nominate a star. Thank you very much. That was

exactly what I was thinking. And that that go out with that same email. Have you volunteered? And can you recommend a person who has volunteered who has nominate somebody that you'd like to be recognized for their service? Recognized for their service to Wood Creek and we are in the last 40 years. But the thing is that everybody on the city council is a everybody is a volunteer here. Correct. Absolutely. All volunteers. You're all invited. Yeah. So we can all vote at only and question before we decide who can come is what is this appreciation about and for um that the because there are so many different categories I think it's just overall general you a volunteer you've given time and service this community and we'd like to say thank you and more than just a pat on the back but an actual certificates for your service. Oh gosh. I don't know if we need to do that. I think if we have people that are nominated and we as a committee look at this list and say or take it to council, what does that look like? Say, we have this list of kind of people who have been nominated multiple times by people when they filled out this form. We'd like to do something special. Um, and I I have a couple of ideas and when Leslie said sponsorships, I said I'm already thinking that. So, I think we could reach out to our community and see if we could get sponsors, whether it's like gift baskets that we can raffle off to anybody or give like here's a gift gift certificate to I'll throw out a name of someone. I would nominate Jane Little like here's a gift certificate to Winley Gardens for $100, whatever it is, right?

Um, but I think I don't know if we need to give something to every single person. So, what what I just I just came from the volunteer appreciation. They had they had um is it neon armadillo? Neon neon armadillo cater. Um, and they had a certificate. Um, and a little Yeti koozie or taxes branded the Wimberly branded Yeti Yeti brand. I mean, they put some money. Well, that was what I was going to say. You know, they probably had 70 certificates for volunteers and maybe 30 of them were there, though. They were calling out names of no shows. Yeah. Um don't you know which I thought was pretty in fact he went you know mayor child went through a run of about 15 names and no one there. So RSVP might be I think that's why we need this RSVP. I mean we have RSVPs and and you know if we have okay these are what I did and when you know you could I mean that's a spreadsheet you know you got a spreadsheet you have poster you have a you have a potential to merge that into certificates so you know but to call out certificates if they don't show up that isn't yeah I don't want so you could do that but but I think you know those certificates you What happens to them? Hopefully they're recycled and not just thrown. Yeah. But even if that recycled it's you could always do also it's like okay everyone in this group that is served on the tree board come forward which take to that group. Yeah. Okay. But it's on the new website. But some great volunteers or something. Some

niceish take home that's got like I've got I've got a t-shirt from um KWBH. that you know the back of it has got KBH logo on the front but then it's got loud and proud volunteer on the back you know so and I wanted every Monday I received an um a certificate I'm very proud of it I have it in a very secure place I'm proud of it well Monica got her and I noticed that it and even the nice folder it came in was in the recycling I've got a lot of boxes. Yeah, it's just one of those things. But I like the idea like something that and it's just like branded swag that people be walking around and I think we could play on the idea if like we're doing the stars of Wimberly or stars of Wood Creek and kind of playing that into an appreciation party. I'm a Wood Creek star. Yeah. Um And then so you liked that idea? Yeah. Well, good. Yeah. But I think if we can if I'm we'll need to make a motion, but if everybody is on board or the first step, we need to get a rough count and figure out how we can actually get a list to send out an invitation. That's one thing I would love to do is actually send out a personal invitation to Leslie via email. Iris be able versus here's a blast. Yeah. On so you know. Yeah. Once we got the names and email address and contact information, then we can start personalizing. Yeah. And then they can actually to your point about certificates, you know, it' be really kind of tough to do on on a mask like this. But, you know, it's like I I

wanted to like you're you know, when this year is over and you know, certainly the terms, I mean, every everybody that's served on a committee should get recognition, right? But for this I think we need to be kind of generic. But you know a date on so that's the first thing is we need to I didn't think so look at the calendar and actually get a even if it's a month on but we don't have a date we um until we know how many people like it's hard to find a location if we are ranging between 25 and 100 people around um I will say I did I'm sorry back to that question that I asked I mean, is it going to be semiformal? Is it going to be casual? Okay. Casual. We only have $1,000 vote. That doesn't lend itself to a lot of Now, you can go back and ask for more, but that's what has been approved so far. Unless we can get a sponsor who has a ranch. Well, I did just because I was reaching out for something else, but I did throw out um to Willow Lake um I was getting a quote for something else and I said, "What is your rental fee?" Um and they actually do not charge a rental fee um for nonprofits um and for charity events or appreciation like what we're doing. Um, not to say that that is where we're going to have it, but we absolutely could find a venue that could cost us and potentially be a no charge. So, we wouldn't have to consider that in the budget. Um, and they quoted about 20 to $25 per person for a taco bar, just to give you some idea. And then and then Kore, you could either do cash bar or like a hosted tab up to a limited hosted tab depending on where the budget falls.

And once we have a even if it's a rough estimate of 50 people versus this range that we're at right now, we'll really be able to like narrow down exactly what we can offer, what scale it is. Is this going to be a seat at dinner or buffet or just pass apps or here's a food truck and you can buy food. Is Willow Lake a winery? No, it's a um it's right across community on Old Kyle Road. It's like a bar and venue. They have like a big outdoor area. Um, they have a covered pavilion area, um, live music. So, a lot of it would already be there. It's a convenient location. Um, sounds good. Yeah. So, that is something we can put on our list of options. Yeah. Is it too weird to offer? Um, so $25 taco bar. So, is it feasible for the city with RSVPs to pay for a portion of that? That would be the goal. Yeah. Pay for all of it. Yeah. The goal is for you to show up as a volunteer and this party is taking care of. You can enjoy what you'd like. Um, the only thing that we would have to really consider in that budget and what would be costly is the a bar cab, which I think we could give a drink ticket away versus an open bar situation just for multiple reasons. Um, I really like that idea. And I also like the idea of adults. So, also just to keep in mind it doesn't I mean we we're looking at the whole year like all the way to I mean we it didn't have to be this calendar year you know it would not I would like to see it in this calendar year but you know the golf course event center is also going to be open in this fall that would be nice and CJ they open their doors to us CJ

has opened their door to us many times had generally no charge. Yeah. Um but you know but you know we would bring in I love CJ. Absolutely. I just would do everything there like switching up but they are very supportive. They I love the space. I love the new Thank you. Thank you guys. I'm sorry. When is the next meeting? Uh June 5th. Yes. June 5th. And also got our secretary. I don't think I can move my meeting in advance. So thank you guys and work is calling me. So um last two gardeners um had a holiday and appreciation for members at Hay City and they they gave us this space and we ordered from their menu and paid for it and but it was free space and it was decent. I mean, it was depending on how many people there are, but I don't know how they would feel about music and those are things to check also. It's right across the street from Little Lake. It sounds like Will's right on the square. It's like on Kyle Road across from Community Pizza. Oh, Community Pizza. Yeah. Okay. I thought you meant Haze City Store. I love that spot, but it has some similarities. But um but we we paid for our own food, but we had the space which was nice. I I keep personally just thinking this is a nonprofit, you know, so I don't want to go spend a lot of city money on food and I have that theme going for every event that we plan. How much candy? people. We're very we've historically always

come under budget and I think for this one if any of it we asked for more money this would be the one just because not saying we have to or we need to already but I the city runs on volunteers like that is the heartbeat of the city like everybody in this room Taffy she does way more than any of us but um being able to really give thanks and let them come and feel not necessarily pampered but let them come and feel like they're getting taken care of for a night. Um, I would absolutely love to create committees and maybe Leslie kicks over sponsorships and she finds all the gifts that we can either raffle off or give away to people who are nominated. Um, I would love to see it happen this year, too. Um, like sometime in the fall. I looking like September to November or even I I feel like going past Thanksg too much into the holiday. So looking through like September through early November um just think spectacular is going to take up quite a bit of time to Yeah. Yeah. Spectacular. Wow. We call it casually uplifted casual. [Music] Casual. I've never heard of that. Have you? What's that mean? What is that? Uplifted casual. Uhhuh. You wear your nice jeans. Oh, not Sunday church wear. Evening wear, but you might want a little bling with your blue jeans or your tennis shoes. Yeah. So, what I would are we I guess I'm just not sure

about next steps. So, we're still workshopping, so we're still kind of brainstorming and thinking ideas, but it sounds like we're all on board for a fall party. Um, in my mind, the first thing I would, if I was to call motion, is to create a form that any volunteer can complete. So, we send out a news blast from the city. Um, and in that is a link that any volunteer can fill out that will give us their name, address, and years of service. or we can what board were they how what capacity they volunteered in. Um and then if they would come or not, right? Um and then I would assume we would do a plus one as well. So for any volunteer be two people. Um and would we just say fall of 2025? Maybe. Yes. So, I mean, when I look at the calendar, I'm really thinking, and I obviously I'm the only one looking at this right now, but in my mind, I'm thinking like a September date. Um, just because that puts us before all of the holiday kind of kick off the holiday season, if you will. Um, it's we haven't even talked about Spooktacular this year. It's on a Friday and everyone knows Halloween is crazy here. So, that is another whole conversation that we have. Friday the 31st. Yeah. Um, so really thinking about what we do and that we'll talk about the events coming up this year, but really thinking about what we're going to do for Spooktacular, how we can, you know, what do we want to do for that and how do we want to adjust it? Um, if at all or kind of just have that discussion. Um, but I would say if we can send out an email and say if you

have been a volunteer, please fill out this form and we're looking at dates in September if it's something you think you'd be able to attend. Um, I don't know if we'd want to go as far as giving people options to vote like give three dates in September or just say here's the date in September. There's too many people. We never get a consensus. Yeah, that's Yes. Right. So, how do we all feel about that? Would it be a combination inside outside if it were really Lake? Will pretty warm. It is. They have um a covered pavilion outside. There's a lot of picnic tables and a shady groby area. Um they do have an indoor where the bar is, their main bar. Um mainly outdoors. Yeah, mainly out there dinner sort of event so that it's like 5 or 6. Yeah, we could do like a 6 to 8 or 6 to 9. Yeah. Yeah. Um kind of a Yeah. So that um kind of I don't know what I'm trying to say about that, but it it would it wouldn't be a like an alcohol party. Although alcohol could be available. alcohol will be available, but yes, we don't want to provide an open bar for budget reasons, but also liability. Yeah. So, I think getting a ticket system. Yeah. Yeah. We're Yeah. If if if it's something like that, we would do a drink ticket or two drink tickets max. And then we have a check-in station. So, anybody that arrives for this event, they would come to our check-in table. Here's your food ticket. Here's your drink ticket. So, are there sorts are there any wineries that might be available? We could absolutely do a winery. Um I was just trying to keep it close just for the travel time if we are

doing any kind of drinking. Um but we could definitely reach out. Um I have a good friend that owns a winery and I could definitely ask if they'd be willing to host us. Um do they offer food? They have a food truck, pizza food truck, and just beer and wine. Can food be catered in? Um, possibly. I like this where I was going a minute ago. When we had the party at Hay City, everybody loved it because nobody had to bring anything. It was all there. We didn't have to clean up and we were served. And when you're a volunteer and you um have been serving, it's nice to be served. No, that's the goal. That's the goal. Yeah, that's the goal to serve. No matter what, that's the goal. Yeah. our stars. We're not asking them to pay for anything. We're not asking them to do anything. Yeah. But I think Okay, at 25 bucks for the taco bar, friends in per person, that's 40 people. Without a drink ticket. So again, if we once we have a count and we can ask as far as the deadline would be to come back to council and say this is what we'd like to do. This is how many RSVPs we've had that can commit to this date that we'd like to host it and we need another $500 if that possible. Right. And then we just line item what we'd like to spend that extra $500 on. Yeah. If we get if if we can do the thing, if we can do do the form and get the form out and get responses back, you know, ASAP. Yeah. Then we can go to council and go like 50 people RSVP $1,000 and then do it. We're going to come back to you with Yeah. So, I ate at Boo Garden yesterday and it was

$15. It was very filling. I was able to take food home. It was delicious. We ate for two days. Yeah, it was a lot of food. It was good food. I mean, it wasn't just a lot of food. No, it was good. And they have a huge space indoor and outdoor. It seems like Well, we'd have to close the restaurant. That's what I'm saying. We'd have to buy the restaurant. Unless we Yes. I with restaurants like that, you'd have to buy off the whole unless they have a dedicated It might be too new. Seven days a week now. Abandoned garden. I don't know. I have not been there and they're so new and I feel like every time I see everybody loves what they're getting, but it's like we're closed, we're open, we're closed. So, I think they're working out kinks of opening and by the time we're doing this party, maybe they'll be all ironed out. But we are publishing and yeah, I think if we can research locations, let's start with the Google forum, start with the RSVPs of how many people we're going to have and then we can take all of these ideas that we're brainstorming and locations and then kind of really funnel it into. So go ahead and make the motion to um request that staff um work with you on creating form getting it out and starting to get some feedback on the numbers we can expect. And it does need to be an online form with a paper backup if somebody wants to come by and grab it. We can get that out to our email list and start getting some responses. Okay. Quickly. Uh and then form a committee specifically for locations and venues. Yeah, we can split that up. We can have a we can have venue venue group. We can have a sponsor group. Yeah. Yeah. Um All right. So I will uh are we working on going into number seven or is this part of our work? No, you can't make you can't make a motion for right. Okay, we

need to come out. I'm sorry. I forgot. Never mind. Um All right. So we will wrap up our workshop at 12:44 and then um I will make a motion. I'll make a motion that um we move into some action items for the volunteer appreciation event. Is that what we're doing? No, we need specific motion to create the the online the doc the the form that collect information. So I'm trying to understand the process. We we've had a workshop and but then we got out of the workshop and now we're just back on. So I want to make a motion that we dedicate staff to to create an online volunteer form that can be sent to potential volunteers or former volunteers city of Wood Creek. Is that it? That's it. Former volunteers, not potential. current. Okay, we have a motion from I'll second that. And then do you know how to do forms? Do you want me to go? I'll I'll um because you wanted I think the forms we've used in the past I've just done in my Gmail. I don't know if that matters. We have a Gmail account. Okay. Um with the city if we do it in Google. Okay. Um which is probably until until we get the new website up which allows us to do this within the website. But we're not going

to be ready unless unless this strings out for a little while. I'm not I'm not absolutely certain whether this whether your request has to go and get approved by council or whether we just say no no just go ahead and do it. I'm going to get some feedback on that for this Google form portion for the Google form. I mean y'all can y'all can make the request. You've got the motion on the floor. You can vote to say yes we want to request staff to do it. Does does um like is that okay with Jim or does he want council to say, "Yeah, yeah, we want we want staff to do this." So, okay. So, y'all can't I mean a committee can't direct staff? Yeah. Right. Um Okay. So, so you can request staff support. Um and my question is does council would council go, "No, no, no. That's got to go. We've got to approve that. I mean, it's a rubber stamp, but we got to we've got to approve that in order for staff to take action. So, if that were the case, we can't get we can't actually get that form sent out until after May 14th. That wouldn't be just you know what I'm saying. That's fine. That's what I'm asking. That that's what I'm asking is is whether I will whenever I have I'll get everything correct so that when we get the green light we can I'll come up with you Tappy and we can do it in the creek. Um right email that way it's a it's not coming from me. Um, okay. So, we'll just wait to hear I'll wait to hear from you, Ty, but I'll when I have time, I'll get the Yeah, you can start thinking about, okay, these are the questions that need to be asked and how to do it. Okay. Then then it's just a question. Okay, let's sit down for 30 minutes and fill this form. Okay, perfect. Because all we need is the link and then it goes out. Then then she creates the email that goes out to to

everybody that's on the email list. Um, and we just include that link, but also, hey, if you just if you need a paper form, here's where here's where to download the paper form or you can stop by city hall. Okay. So, I guess we want to hear from everybody and the thought about recommending somebody that we might have missed. Yeah. nominating it and well turn back for superlative service. Yes. Okay. So, you got a motion on the floor and second to vote on. Yeah. If we uh if you're all in favor, go ahead and raise your hand. Oh, I think I talked about this on the dream board, but the other thought of recognizing is um like dedicating something like somebody who has been a volunteer for 20 years. We're going to dedicate a bench or tree plat tree um or bench. Yeah. With many volunteers. Yeah. Volunteer to pench whatever. Yeah. Um, all right. I heard recently that there is a person who may be willing to donate benches. It could be that fell through. Three people volunteered to buy a bench and one person, but the one that's [Music] Yes. All right. So, moving along. Next item number eight. Um going back into workshop um I this says workshop filing an annual calendar of events for the city. Um this was a repeat item since we did not have a quorum and we have new members. Um we still have a forum to that list. You

do? Yeah. Um so this I'm gonna forward this email to you. I know you don't have or you have your phone. Perfect. So, this is a um rough line of outline of the community events that are either already happening um like the 2025 when you see that email. Um Iris, if you're looking for this, it was an email CRC annual calendar of events. Um, where would it be? It was a email I sent out in March, but if you just search for annual calendar of events, it should pop up and then you'll be on the same page as um, thank you. So, right now there are standard events that the city has hosted historically that are for sure going to be on the calendar. And some of them are events that we will help facilitate. And then there's some like bolt trash pickup. That's an annual event that the staff, the city staff will actually go ahead and take care of. Um, so if you look at this, we're already we're already the next one's July 4th. Um, so you can see what we've already done. Um, and then what is coming up. So we have July 4th, obviously. Um, and then October Spooktacular. November is the Arbor Day tree giveaway. Um and then in December, historically, um the city did luminaries. I don't know if you remember that, Carol. Um they went away for a year and then last year they just did the entrance. Um so I all of these are things that we can discuss and kind of brainstorm. Um and then you can see what else is on that list.

Um, the idea of going over this together is is there anything that Yeah, I got you. I got that. Okay. Yeah. Thanks. Is there anything else? Like this is a steady This is a good list. Obviously, it's something almost every month. Um, with a, you know, a few breaks for winter and the heat of summer. Um, but the idea of having this community relations committee is what else can we bring to the table or how can we take the events that have been happening already and improve them or grow them um expand them whatever the case might be. Um, the two that I would love to just kind of workshop because Fourth of July is already I think we're all pretty good on that u with what's happening. Um the tree giveaway in the fall, I think that's almost like a rinse and repeat annually. Um varying with the kind of the variation of trees that we give away, but Spooktacular. And then the Christmas um events are the ones that I would love to really put our heads together and just see what we can do to those events to switch switch it up. or maybe we love it and it's a rinse and repeat, but I feel like with Spooktacular specifically, it's on a Friday this year for Halloween. Um, I feel like there's so much happening in Wimberly and here in the valley for Halloween, whether it's the Blue Hole, we have ours, there's just stuff everywhere. Um, so what could we do differently? Move it the weekend before. Yeah, definitely not. definitely moving the date. So whether and even we could look at the month of October and it doesn't necessarily need to be we could look at the calendar to

see do we want to do more of like a fall fest type of event which which it is. Um but I'm just open to discussion on on what your thoughts and ideas are on these. So um so Spookacular is mostly for children and um what just popped into my mind was the idea of having something like a witch's fest where people dress in costumes and have witches brew or a dinner like community dinner soup and this could be for older people or I guess it could be for families as well. But just um to have a community gathering where people could donate a certain amount of money that would go and I don't know if that's a limit if we don't take money or ask for money but if if we were to have a community dinner instead of spectacular or or I was thinking also um I I met with Lana yesterday and we talked talked about things and one one of the things that she said was that there are a lot of seniors in this community and most of the activities are aimed towards younger families which is not a bad thing. I mean that's a good thing but that maybe it would be nice to balance it out a little bit to come up with those concepts. Okay. Um, do you know who's on that committee? Christa. Krista. I don't know who else they is that committee. We have a specific subcommittee of the council

that's supposed to be working on programs for our our senior. So, I'm on her residents. I believe I'm on her committee. Are you on that one? I think so. Great. So we could have you as our liaison. I I think it is a having their committee and they're in my mind I feel like we should be working together because they're going to be community events and I in my mind I thought that's what we were doing. Um, and I don't know if it is a trickle down effect where they're brainstorming and talking and then putting on our plate or how that is going to work, but that's how it would need to work. Okay. They would need they would need to come back to council and say, "We want to do this thing. We propose a budget of this much. We'd ask community relations committee to assist with planning the next." So, so this is a case in point because this idea just flashed in my mind about having a a Halloween sort of celebration, not on Halloween or not to compete with spectacular but around the same time and that it would be more of a senior activity to have offer something like this. But you the question is how to engage city with this or um to be sponsored by city I guess which would involve the CDRC. I'm I'm yeah I'm a little goofy right now. It's the vertigo thing. So so that I mean that's what I guess I'm testing the waters here about how to do that. how to come up with an idea that I have not discussed with Lana but an idea and then develop it I guess and

now I know the process. Yeah. So, so for instance, hey, you know, we think a a fall festival dance would be great, you know, and so and so it's not limited to the same. I mean, it's like you want to come and you want to come and bring that, you know, good babysitter type stuff out. I mean, but it's not a kids event. It's a it's an adult event. That's that's fine. But, you know, like the volunteer appreciation thing is almost all seniors. Yeah, frankly. Yeah. So, it's not like we we ignore our senior population. I know that I feel like I'm a little conflicted. I feel like every time we and I know I've only been on the tree board and it's Arbor Day, but I feel like we're very conscious of trying to be welcoming to everybody. Inclusive. Yeah. Very inclusive of everyone, all walks and ages. And I think from what I've heard like things that they want to do, I don't know if it should be classified as just a senior event like yoga at the parks for example. Like I would go to that. That doesn't necessarily just need to be a senior event because we didn't even discuss that yesterday. Yeah. So, so um I mean so I guess the question for me is we've got these lists of events and how do we generate another event and get it on this list? I think we just need to discuss it and then have a propose it propose it to the city and then have a an actual event proposal like here's the event we would like to put together and outline it detail it put a rough budget together for it and then we would present that to council if this group sat around and said you know let's let's look at something that would

be appealing more appealing to our senior members They could do that. You know, y'all could do that. But my recommendation was would be, well, you know, Lana and you know that we've got a group that's all right. Why don't you talk to them? So we don't have redundancy. We just want we want to make sure we're working together. Now, my my thing is like, yeah, an egg hunt is kid focused, but there were a lot of grandparents out there. Yeah. I think our focus, you know, should really be how do we bring all of the community together rather than neighbors. Yeah. Rather than than segmenting out demographic groups. Yeah. Well, I didn't hear that it was exclusively seniors for park. That was just an example. I I don't know how I got on this in the first place, but I I know somebody said said to me, "Talk to Lana about the senior activities." Oh, they're they have a committee. Yeah. Yeah. So, I'm I think I'm on the committee. I'm not officially on a committee. I don't know how that happens. Did they ask you to serve on the committee? They being Lana. Yeah. No. Who's on? then you're not on the committee. I'm not on the committee. We just talked. But if you go to say, "Hey, listen. Do you need committee members, you know, for your Yeah. Then that that's great. You just they can't just be another council member." That's because they're limited to Can I I mean, I know I'm like not a citizen, but I think some sort of carolling cookie hot chocolate thing would be fun. Yeah, that is I actually have that for our Christmas event. And then um like an ice cream social like that's something you could do in the

evenings when it's you know even in the summer when it's warm and then Jeff has always said music in the park. Yeah, that's one thing I would love to see bring brought to the table and we did it. Um again it was just me and another mom. It's why we're here now. Um, but we did a we we started a little community garden which is just sitting wayside right now, but I'm hoping trees and parks will actually pick it up. Um, but we did a movie night right here at city hall in the back and we had a food truck. We had we played little um shops and it was like an eclipse day. it all just like perfectly aligned and um but we didn't have any backing from the city so it was just we were just here at city hall um is that that does not need to continue yes so but I would love to do like a and let me back up maybe we do need to gauge the audience right like what does the resident want like maybe we do put together a short survey that's like what would you like to see um that like I would love a food truck Friday with a food truck and live music until the sun goes down and then start a movie at tomorrow and that is all ages. Anybody would be welcome. It could be Bob B. Um come and go as you come and go like you can come just for the music and then take your kids home or you could stay for it all. Um and I think we've had success with closing that short strip of Brook Hollowo. It's not the most ideal spot when you have It would be the most ideal spot unless we did it right here the back of city hall again, but then it's just parking several logistical things. Um but like that's one thing I would love I would love um Shakespeare in the park. Yeah.

Well, we could we could do a rotation of movies and we could get our our sponsorship committee to work on getting sponsors actually sponsor the movie or budget it out and have it as a you know part of the budget for our events next year. Um I would love for like Christmas I don't love the idea of a live fire being in a drought. So, I would love to switch up what we do for Christmas and maybe do like Christmas caroling and hot cider and donuts and photos of Santa or um a little mini Christmas mark something that is that's what I always thought with the luminaras you know with when you I mean lit whatever it is but but when we had the luminaries around the triangle that have everybody gather in the triangle and sing carol would be great we have the conc now like we have people that are in the neighborhood that are already connected to like the Wimblely choir or other groups that we could bring in. Um, can I make a suggestion? Absolutely. Something that just appeals to me and maybe nobody else. I would like to see that our events are formed or organized by season rather than religious holiday. And um so not Christmas but winter holiday market. Yes. Holiday or winter holiday. Yeah. Or you know right that it be more like that spring and and um summer solstice that may a little bit or you really like but but do it by season. Yeah. No, I agree. I think yes, I I think we should keep it neutral and all inclusive and

um we don't have to make it a Christmas market or but a like go with the seasons. Absolutely. Holiday market to have vendors and yeah, we did a with a community garden when we first were getting it going. We actually did it here at city hall. We did a wreath making flat workshop and we had like eight ladies that came and they paid I don't know what what it was but they did a donation 2530 bucks and um we gathered all of the supplies and just set out some I brought some six foot tables and we just set them out and have you're the event I mean even before this and everything you just like to organize things and get together. I do. It's a problem. It's a problem. It's a problem. Um, it's a problem. But it's, like I said, I'm I don't know. I love connecting people and I love bringing people together. It brings me joy and I I'm very happy that we are all able to do this together now. So, just making it what everybody wants and doing the email from it's one. So, we need to to wrap it up, but I saw it come in. So we haven't I think we are but if there's the idea of the workshop is if there's anything that you think or talk to your neighbors and took the feelers out and let's really think about what we're doing here in Wood Creek. And one thing that got me so involved when I first started moving or when I first moved here and why I did a lot of those things because I would say, "Oh, well, what about this?" And they're like, "Oh, well, you can go do that over there. Oh, you can go to Wood Creek North and do that. Oh, you can go to I'm like, but why? Like, I want that here in my

neighborhood. Like, I want to be able to do that at our park. I want to be able to do that with my neighbors." Like, what do you mean? Yeah. Um, and so that was kind of the callous. So now here I am girl. But that's great. So more immediately before we close today. So we're at a workshop at Yes. Let's end workshop at 107. Do we need to form committees for the 4th of July thing? I think we all have a responsibility in the next two weeks that we've taken on. So, you and I are going to look at decorations and price out um what we would like for our scar theme. Um Carol's going to come and take an inventory of the bins to see what we have so we don't buy more than we need. Um Leslie is going to price out and look at the swag and fans things that we can throw out from the parade or the float and sponsors also for the appreciation thing. Yes, she hasn't been absolutely tasked with that yet, but she doesn't know yet. It's on the list. I got pointed to something. I missed a meeting and I got appointed to something the other day just here or no. I just would like to say that I'm being a little cautious about extending myself right now. And so I'm I haven't agreed to be on any other committees yet. We want all of you. I want all of you. I know you have several hands in several other pots. So, but um okay. Um I love generating ideas and there were quite a few today and it just went oh yes of

course a fall dance with witches soup witches brew and there could be a fundraiser too in San Antonio they have a soup thing they have volunteers who make soup and potters who make bowls and they pay so much money for a bowl of soup and they get a potter's bowl and a bowl of soup doesn'tense That's a national thing. The hearing goals. Mhm. Do that here. And it could be a charity that the city could take on. I I don't know how that works exactly. I don't know if they've taken on maybe partner on an event, but there's a I think it's called like the give you mole project, but they do a big event in Dripping Springs. Um I don't know. Yeah. They have like Austin one. Yeah. But in the meantime, like if there's anything Carol, do you been to like spooktacular before? We have. So yeah, we've been thinking of like what we've done in the past like these are things just to kind of simmer on and think about and what can we all bring to the table to the spooktacular thing is that it's like what goes on down a double day is just fine. I mean it's just fine. Um, you know, the only other option is like if they're have all their construction and it doesn't work out, you know, double day to to host this. I mean, see, but but the thing is like that parade was a disaster. I was going to say the only thing about spectacular that I thought was like where before I made my in-laws come in. I'm like, yeah, just sit at the drive. The first two years there were the first two years of that parade was great. Was it? Yeah. And then and then we and then Pat Rolllings moves

and who was who made all that happen. Yeah. And it it just it was a block. But Pat is back now, too. He's the one who waxed me with the noodles. Just wanted to let Yeah. Well, you might have a chance to whack him back. Yes. You know, I did whack him, but I'm pretty sure he's okay to help out with some things, just not too much, I think. Yeah. Yeah. So, again, I mean, we need to we need to we don't want to reinvent the wheel, but what can we do to engage him? Spooktacular. I think space painter has been a success. So, that would be fun for her to come to Spooktacular, too. Yeah. Who was the best painter at at the egg? Uh her name is Laura Green with Lollipop face painting. Oh, okay. She also does she's a very very good artist. She does ceramic pottery for art space like workshopping classes. She does caricature. I was like that could be fun for Oh, caricature. That would be fun. But um all right. Well, I think that is it. Um, our next meeting is going to be Thursday, June 5th. So, mark your calendar, 11:00 a.m. Um, anything else before I bring our bill? Um, all right. So, 1:12, we're done. Good work, y'all. Yeah. Do y'all sometimes have the office open? I'm gonna ask Sean. We don't have another. I'm just going to ask Sean if he'll bring in all the Fourth of July bins. Oh, okay. You're not having to go out to the shed. Okay. My husband and I will go out to the shed. Yeah. But I'll

ask him to bring him in. That way. So, you ask John, he's John Rollins. Yes, he's our he's our goto. Yeah, whatever you need. Whatever you need. Whatever. Yeah. I um I have to run to another meeting, but I have a couple banners and a box of stuff that was left over. Not only Well, there's just a scoop and some bags from Arbor Day and then from the egg hunt. Okay. Can I bring it in and just put it in? Yeah. Or I don't know if he's still here. There's not if the doors open to the shed then you can just sit by the shed. Okay, I'll go look and see. That's the gentleman that lost in. Was that Sean? No, that's Jim. Jim. He's our city administer. Okay. He's the big boss. Thank you for being here, mayor. Oh, he's my dad. Now, do you volunteer? Of course, I'm a volunteer. So,