City Council - Regular Meeting

Good evening. 7 o'clock. I will call our city council meeting of July 14th to order. We'll start with flag salute. Which council can do? Will you please lead us in? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. We have roll call, please. Councelor Cornwell, present. Councelor Bravo, present. Councelor Shab here. Councelor Wilk, here. Councelor Kentu here. Councelor Ghald. Mayor Lteran

here. Thank you. We have full counsel. So, moving on. Before I do announcements and appointments, I got a couple things for reflection. Um, first one is 4th of July was uh about a week and a half ago and it was our country's 249th birthday. So preparing for the big one next year, 250th. Um there was a lot of noise that night and after talking to the fire chief, there were a few uh structural fires that came from uh pretty uh inadequate means of putting the fireworks out after the fact. But uh I want to thank the the fire district for doing a a very good job. I didn't hear much anything from the police department, so I think it was fairly quiet. But outside of a lot of lot of noise for a week, um say I I think uh it was it was all pretty good. Um I do have a uh a speaker card from Mr. Wester that would like to talk about illegal fireworks and I think uh since I brought this up, we might bring that up now instead of later in the agenda. Uh Randy, do you want to come up and I'll give you our

normal three minutes to uh to speak on sit down, please?

Yeah. Thanks for bringing it up, Mayor. Um uh we had u I live on Janet Avenue between the Wilson and Stark and we had three fires in the Mil Creek Greenway uh over the fourth and the weekend. Um one of one fire was on priv my my next door neighbor's private property. He had landscape burn and across the street in I don't know what you call it now but we used to call Hermanson tree there was a fire that almost burned up the monument sign for the for the green

and I'm sorry for interrupting I we can't you get a little closer to the mic we can't hear you how much appreciate it there thank you yeah you kind of have to get right into it yeah it's okay got it

so yeah the the monument sign um almost burned up Jacob, my neighbor, put out he put out the fire on his property first and then we got the um fire across the street under control. Um couple things that were kind of critical with that. Had the fire occurred across the street, the uh park, the tall grass in the park had just been mowed and so it was uh laying down um on the ground and um no fire got over there. So, uh, the fire department, fire district responded almost immediately. They were right there. Police department, too.

We were real thankful for their help. Uh, then, uh, Saturday morning, we heard a loud boom and someone tossed an M80 in the trash can um in the along the pathway uh between Stark and Wilson. And uh that started another fire. And what was scary about that one was there were a couple big piles of slash um in the park. And those fires got real close to that. Those piles of slash and uh so you know um personally I think Woodburn is great on the fourth. All the fireworks are amazing but they're out of control um and they're damaging property. And um uh the the fires on the fourth um we went when when we went to respond to them. Um there were fireworks casings all through the street, not on the sidewalk. They were through the street. Um and no one was there. Um, so I think the reason they stopped is they ran out of fireworks. And I I don't know if the fireworks started them or if they they were face started. I No one knows. Um, but it was ironic that we were putting out fires probably caused by fireworks while there were fireworks going on over our head. Um, and uh I I I just think that the extent of our our pathway system now, it's got to be patrolled. Um uh I I'm surprised that there weren't more fires. We've been there 28 years and this is the first fire that we've had over there. Um so I don't I don't know how you get it under control now, but it's it it you said there were other

structure fires. Well, we could have had structure fires. Okay. Thank you so much for coming in and sharing and we'll share that with fire district 2. Um, the other thing we want to do too is I I I think my neighbors want to come back here in May and find out what what's going to be done next for us. And they certainly are welcome.

One last thought is I I think it's such a big deal. It needs to be the the illegal fireworks need to be responded to as if it's like a natural uh emergency, like it's an emergency. It's it can't be we're we're afraid on New Year's Eve with gunfire, but So anyway, I thank you for your time and uh appreciate any help. Thank you. So again, I do appreciate that fire district's work over the uh the weekend, the 3-day weekend always makes it a little bit more difficult. Uh but also I want to thank our city. The I heard that there was a very good turnout at the Centennial Park and that that went very well.

About 5,000 people estimated to attend this year. And uh I think the nice thing is that the planning of the of the event seems to produce better flow of traffic. A couple of years we had some traffic and clearing out the parking lot issues and um whatnot, but it it went smooth this year. Uh, I do think that the, you know, the council should just be aware that as more development continues that we don't know how long we're going to be able to continue to use the park um for fireworks because at some point uh though the density of housing will be too too great and so uh we'll have to probably cross that bridge at some point down the road. But the event was very good.

Maybe councelor shop's backyard. No problem. Her neighbors would love that. Yeah. all they all they would.

You know, Mr. I was going to say this at the end of the meeting under my comments, but since we're talking just about fire, I thought maybe I'll just throw this out there that um there has been quite uh quite a bit of fire lately and not just on the 4th of July. There was some of the grass fires mentioned just a few moments ago, but from the Fourth of July to today, there have been numerous little fires, grass fires, and other fires have been started really all over the valley, but even here in and around town, including a grass fire that was started near the police department over the weekend that required a fire department response. And so it feels that the fire season this year is uh more tense uh than has been in prior years. I don't remember the number of small fires around town that we've seem to be uh having routinely. Some of them have started from car accidents, cars hitting power lines or crashing into each other and starting fires to just careless behavior. So, um I think this summer people have to have diligence and I think the city needs to communicate that it seems to be different this year in terms of fire risk uh in and around town than in prior years. So just

a level of diligence. Um you know illegal fireworks um are illegal for a reason. We hope people would use great discretion uh and not use them at all. And uh just around the house just your you know daily activities. I think you should just have some awareness that includes lawnmowers and other things that potentially could get hot and start anything cause a spark. Anything could cause a spark. Uh it would be nice to see a lot of these um these fires, these grass fires uh die down before they actually destroy real property.

Thank you for bringing that up because it is something that uh we need the whole community to have due diligence and it's just not woodburn. It's across the state. It's very dry, very hot, and very dangerous. So, also just with this heat, we need our citizens to be aware of uh be careful to hydrate, be careful, be observant of your neighbor. Um, just know that it's it's hot. We're this is only early July and we can easily get a lot of heat through September. So, please be careful out there. The other thing uh that has happened here in Woodburn recently was we had the second Friday in downtown event last Friday. Um I felt good went to went to that uh was there maybe a little early. It was another warm evening. Uh but my hats off to whoever found was it Ivan? Um, no. I I marks who is a fantastic artist and presented his his work in the museum that night. It was a great show. He had uh a lot of uh metal sculptures that silhouettes he he had done. Um he had some wood work that he did, some straw work. So u a fantastic artist. I was had no idea we had someone that talented here in Woodburn. So Jesse, good job with you and your team.

All the team on that really excited for that event and come to see those in the coming months as well. So and thank you for the Woodford High School. You know, the partnership with their art department and the that whole crew really helped connect us to some of those artists. Looking forward to more of it.

Okay, moving on to announcements. Uh our next city council meeting is not its normal day two weeks from today. It's actually going to be two weeks and and a day. Tuesday the 29th, we are going to have a barbecue in Library Park and be meeting at 6 o'clock on that evening. It'll be a regular meeting. Um, plus food, which uh I hear it's Willoughes is catering this year, so uh should be good. Um we're going to do some presentations that we normally do. We have made a uh uh acknowledgement a couple years ago to a leading citizen um that shows leadership and volunteerism and gives a lot to Woodburn. We called it the Nancy Kirsy Award after Nancy. um those that knew her know she was the first woman mayor here in town and did a lot for Woodburn. Um and then last year uh Ramon Ramirez uh received it. This year it is going to be Pastor Luis um from Foursquare Church Molina that is been going to be recognized for his leadership in uh in the city and the work he's done for the fire department and the police department being their chaplain. Uh, Chief, if you want to say some words that night, feel free to come up and talk about Pastor Louise. Um, and then we're going to give a a special award acknowledgement to uh our our local representative in the House, Leslie Munos.

Who representative Munos uh just finished her first term um and uh did very well for Woodburn. She was able to um get a little over two $2 million for our settleer project uh which is going to go a long way in improving redoing settleer park in in a lot of ways and also then 950,000 for the Head Start program. So putting a building redoing a building there. So my congratulations her and I want to recognize her efforts that that evening. Um and anyone else?

Yes, Mr. Mr. Mayor, the city has the Mary Tennant Award. It's the Mary Tennant uh excellence and service award that is was established by our longtime city recorder, Mary Tennant, and is designed to recognize employees that have made a lasting impact uh over their career in to our community and in the organization who have demonstrated the highest standards of leadership and ethical conduct and commitment to service. And so I am pleased to uh tell the city council and the community that this year our public works dire director Curtis St uh will receive the merry tenant award of service to the city. Uh I I'll save a lot of the details but Curtis started with the city public works. I think his job was to wash lab dishes in the dishwasher. Uh worked for the city when he went to school and has worked his entire career in Woodburn. has seen all the change that everybody has seen and has had a big part of ensuring that that change uh added value and contributed towards the quality of life in our community. And so, it's going to be a real honor to recognize someone like Curtis who um has made such a a difference both uh internally to our the organization, but also outwardly to the community. It's it's a tremendous tremendous contribution he's made.

That'll be fun. Well deserved. Yes. Thank you. [Laughter] Okay, moving on to proclamations and presentations. First one is a proclamation recognizing National Night Out. And I would like our council president uh Sha to please read that.

I certainly will. Uh 42nd annual National Night Out 2025. Whereas the National Association of Town Watch is sponsoring a unique national crime, drug and violence prevention program on Tuesday, August 5th, 2025 called National Night Out. Whereas the 2025 42nd annual National Night Out provides a unique opportunity for the city of Woodburn to join forces with thousands of other communities across the country in promoting cooperate cooperative police community crime, drug and violence prevention efforts. And whereas all citizens of Woodburn play a vital role in assisting the Woodburn Police Department through joint crime, drug violence prevention efforts in Woodburn and supporting the 2025 annual National Night Out locally. And whereas it is essential that all citizens of the city of Woodburn be aware of the importance of crimerevention programs and the impact that their partition participation can have on reducing crime, drug abuse, and violence in Woodburn. And whereas police community partnerships and neighborhood safety and awareness cooperation are important themes of the 2025 42nd annual national line out program. Now therefore, our mayor, Frank L. Lonnrren, um does hereby call upon all citizens of Woodburn to join the Woodburn Police Department and the National Association of Town Watch in supporting the 2025 42nd annual Night Out Tuesday, August 21st or 25th, sorry.

Thank you. Again, another big night that the city of Woodburn strongly uh appreciates and represents all the groups around the city. I mean, normally there's like 20ome groups that have a a function in their neighborhood. So, uh I I challenge all of those to do it again and the council to enjoy it and go out and and have a good time that evening. Any comments, thoughts? I turned in my application today for our neighborhood. Good. All right, council can. Thank you.

Moving on, we have another proclamation celebrating 100 years 100 years of Woodburns Golf Club. It's West Woodburn's Golf Club. So whereas on April 6th, 1925, the vision of establishing a golf course for the community of Woodburn was born and 20 acres of land were purchased in West Woodburn to make that vision a reality. And whereas in gratitude to the original founders Eugene Courtney, John P. Hunt, LH Shy, and CJ Esby. And whereas from its inception, the mission of Woodburn Golf Club has been to provide an inclusive and affordable golf experience for all. And whereas the course continues to thrive today thanks to the dedication of one part-time employee and the generous contributions of numerous volunteers. And whereas ownership of the Woodbury Golf Club remains deeply rooted in the community with a hundred shares originally issued, many of which are still held by descendants of the founding families. And whereas Woodburn Golf Club serves as a valued host for youth development, welcoming young players through the Oregon Golf Association for at least one round each year. And whereas in 2025, the course was officially rated and became a proud member of the Oregon Golf Association. And whereas this year marks the 100th anniversary of the Woodburn Golf Club, a century of tradition, community, and love for the game of golf. Now therefore, I, Frank J. Longhan, mayor of the city of Woodburn, do hereby encourage the entire Woodburn community to join in celebrating this historic milestone at the 100red-year anniversary festivities at Woodburn Golf Club on this coming Sunday, July 20th, 2025. And we are honored to have a forsome from West Wood Golf Course and the count the president of the association, Mr. Herbani. Great. Would you like to come and say a few words?

Sit here. Please sit there and talk into the mic. The uh celebration on the 20th uh will include free golf. So, if you want to play golf, just come out, bring your sticks, and uh play some golf. Uh we're not charging. There'll also be botchi and some other games, a chipping contest. We'll have a food truck on site. So, we're looking forward to having a wonderful celebration, and invite the entire community to come celebrate with us. Thank you.

Thank you. There many, many of us learn how to play golf out there. And I remember I was mentioned earlier today how many golf balls I hit into the drag strip. Not on purpose, but uh ended up it's pretty far off. One thing that can happen when the big really big fuel dragsters run, it can really mess up your T-shots. Yeah. And it's still a uh uh cheap place to play. Yeah. 18 holes, 15 bucks. Pretty good. pretty good.

And we encourage families to bring their kids to learn how to play. Some courses don't really like real beginning golfers. We love them to come to our course and hope that that really helps them get started and learn the game the way Frank did. Memories with my father. Yeah, it was it was a good time. So, Craig, let me give you the proclamation here. Thank you. Thank you for your work out there. Thank you, sir. Good luck with the uh Sunday event. Any particular time you're inviting everybody out? Uh it's an all day event.

Okay. So, you know, come as early as you'd like. You can probably get in 36. All right. Thank you. Thank you for keeping that that going out there. Next up, we have a presentation of our Fiesta Mexic Court. And so I invite Yanera up and going to hear the report. Good evening. Uh Yanita Rea, community relations manager for the city. Um and with me today I have six of our eight Fiesta Court members.

Slide. So, thank you. Uh, Fiesta Court, uh, has been part of our Festa Mexicana since it initiated in 1964, and it's looked a little bit different throughout the years. At one point, it was a fundraiser for the event. Um, they've been a beauty pageant. Over the last couple of years, we've really worked to make it into a professional development program. So, some of our, um, members are able to participate in a couple things like workshops. Um you'll hear a little bit more about that later in the presentation. They've actually completed over 20 hours of professional development uh so far and they just started with us in May. As well as career exploration opportunities, public speaking, so they get to practice their public speaking skills as they'll do tonight. Um as well as community service. Each one of them has had an opportunity to complete over 20 hours of community service as well. And thanks to our sponsor TMCA Community College, it also comes with a scholarship opportunity. So our Fiesta Queen will receive one full year of tuition and our first princess will receive one free term. Um in order to be part of Fiesta Court, uh we are looking for 11th and 12th graders in North Marian County. So that's anywhere from Brooks through Aurora. Um with us we have four different school districts this year. So, we have Woodburn, Jervis, Silverton, and North Marian.

And I'm gonna have each one of them introduce themselves. Yes. Uh Alita is not with us today, so we'll start off with the mic. Hello. Hello. Hello. Can before you say anything, can I ask I'm very hard to hear it. Just please keep the mic close and all you ladies speak loudly. Okay. Um my name is Amayani. I'm an incoming senior at the Woodburn High School. And in school I am president of the Entra OSU club and the Red Cross club. Um I joined Fiesta Court because I really wanted to be more involved in my community and I honestly really love volunteering and being able to help people.

All right. Thank you. Andrea.

Hi everyone. I am Andrea Vasquez Elheno and I just graduated from Silverton High School. Um I was part of Las Agulas which is the culture awareness club which I was secretary. I was involved with link crew so just orientation for freshman and then I was accepted in the WAMIC career academy for cosmetology where I was a student ambassador and I joined Fiesta Court to embrace my culture especially in these difficult times. I think we just need to come together and be inclusive with everyone. And as a daughter of immigrants, I understand the sacrifice my parents came coming to a country not knowing the land and working in the field. So we need to remember that Fiesta Mexicana is to commemorate our migrant workers. So and that's really important. And then I um this upcoming fall I will be attending Shmeada Community College then transferring to Western Oregon to major in early education. And then my ultimate goal is to become an EL teacher.

All right. Um, hi guys. I'm Andreana Lopez Ree. I'm from Jervis High School. I'm an incoming senior. Um, at my school, I'm the president of our deto which includes like basically a ballet for Flico, which I'm also the choreographer and I've been that I've been a part of it for nine years and I've just became president probably like four years ago. I really enjoy it. Um, after high school, I'm really want to try to push to go to Aveda Institute Portland and get my cosmetology license. And the reason why I joined Fiesta Court is to represent my family because my family has volunteered a lot of time into Fiesta Mexicana and also just to get more involved with the Woodward community.

All right. Thank you. Hello everyone. My name is Ariel Zarita. I am Bring the mic up closer, please. There. I'm an incoming senior from North Mar High School and with the Wame Career Academy for the health services program. I am a president of Key Club and Meta at my sending school and active member in six others. Uh in these events and extracurriculars, I've learned much responsibility, time organization, and flexibility. And I joined Fist Mayana to grow in my leadership skills, but as well as comm connect with my community and help it grow. Okay. Thank you.

Hello everyone. My name is Karen Capetigo and I just graduated from Woodburn High School. During my high school years, I was involved in the Woodburn High School Mariachi and I was the lead singer for the four years. And um this coming fall, I actually just got notified that um I got in a performing arts college in New York. So I will be attending that. Um, and I joined Fiesta Court because I want to be more involved in my community and it's something that I care deeply about. And I also wanted to be that role model for little kids. And then my ultimate goal after I graduate college is to be a vocal instructor and open up a studio and help little girls out.

Thank you. I hope you can do that in Woodburn. Hello everyone. My name is Nora Perez Franco and I just graduated Woodburn High School. Um, I was part of Ling Crew Key Club and I also enjoyed volunteering outside of school for the public library as well as the school district. I joined the Fiesta Court because I wanted to be more involved in my community as well as be part of this big event we have here in Woodburn. And in this upcoming fall, I will be a freshman at the University of Oregon, while I will be studying business administration. Um, and hopefully also minoring in Spanish.

And then Yasmin wasn't able to be with us tonight. Um, but she's up out there as well. Okay. Wow, what a talented group. Yes. Yeah, you have a great group this year. Guys, I'm really nervous. My face is green.

That's better. Um, so what is Fiesta Mana and what is the history of it? The Fiesta Mana started 61 years ago in 1964. It marketed the end of harvest celebration and expressed gratitude to the farms and farm workers. Started by the Chamber of Commerce and the Glove Latino Americano and supported by thousands of volunteers that have made this event possible every year since then. The event is rich in culture including a yearly parade, food, live music, lucha liftoff Florida, and so much more. And of course, the fiesta court. So this year we went to the WOU block party which was held in Western Oregon University and we went and there was a bunch of different types of events. It's basically like a welcome back to the students of Western and then the community there. Um there was tons of vendors. We had a campus tour and then we explored careers and then we had team building. So as part of the fiesta core, we get to be part of many different workshops. And these topics include public speaking, interviewing, cultural awareness, identity, healthy relationships, professionalism, and so much more, which help us a lot to prepare for college as well as grow personally. Um here we have a workshop on paying for college. This was a career panel. And then this was a workshop on equity. And these are like team building activities.

Um this was a leadership one. Uh and then we got to meet the queen. This was the relationship one and then that was um all all about scholarships. And personally, I really enjoyed the relationship one because I got to learn a lot about friendships as well as romantic relationships.

And then uh we also went shopping. So, we had um we took the girls out to Dress for Success in Portland um where they learned about professionalism um attire. Uh I had the opportunity to pick out nine items to that they could mix and match. So, um they'll be wearing some of those um outfits during their interviews as well as traditional clothes shopping. So, we like to support our local businesses. um went downtown and had them all choose um their attire that you'll that you see them in tonight. They've also done a community service. So, one of those is um working at the Wear Food Bank. Um so, there's a couple pictures of them uh working at the food bank. They got to do stocking of items as well as prep some of the clothes that they give away. Um, we've done some community service events like Fourth of July. Uh, we were there, we were helping with some games and we've also done, um, helping at the library where they did their summer reading kickoff party, I think. Yeah. And we just did some face painting. was really nice to meet some of the kids and ask them about their favorite books and how much they're going to read this summer. And yeah, we did a lot of volunteering, community service,

um Heather, did we skip a slide before the

there? Yes. And we've also done a community service with the Aware Food Bank where we take food to some of the migrant workers up in uh Mount Angel because sometimes they don't have time to go to the food bank because they might be working since the food bank does operate in like early hours. So they might not have time to get there in the morning because they have work. And we went to just uh distribute food. It was really nice to meet them and to have just conversations with them and listen to their stories and it was a really wonderful experience. This was honestly one of my favorite volunteering opportunities that I've had. I would do it again. I would do it every day if I could.

And then you guys are invited to Music in the Park. It starts July through August and it's every Tuesday from 6:30 to 8:00 p.m. And every Tuesday there's going to be different bands. And then also the si the Woodter City Council community barbecue is going to be held at the library park and it's the 29th. Okay. And then you guys are invited August 8th from 4 to 7 in the Woodburn downtown Plaza. There's going to be uh live music, downtown specials, downtown art, history walk, car shows, and then the coronation of one of us for the first princess and the queen. So exciting. You guys really pull up. It'll be really fun. A lot of stuff. And then the same. Yeah. So, make sure to come stop by. Be really fun. A lot of music, a lot of entertainment.

All right.

Good. And then you guys are all invited um to our Fiesta Mexicana 3-day celebration, which we start off with our parade here on August 16th to um this year, obviously. And then it's at 1 11:00 a.m. And so please come. Please enjoy our live music, our dancing, our food, our everything. And thank you so much to all our sponsors for making this possible. So hopefully you guys can take time out of your busy days to at least come enjoy one day at here at this event. And we'll love to see you all there. Thank you. Um any questions for any of our princesses? Does council have any questions or comments?

If council does remember we do we uh at the parade we're all invited to ride and fire truck and uh I think we need to be there about 10:30 some place in the neighborhood here on August 10th. So please keep that in mind. Okay. Thank you. Thank you. Great job, girls.

Thank you. [Music] Next up, we have business from the public. This allows the public to introduce items for council consideration not already scheduled on the agenda. Comment time will be limited to three minutes. Does anyone from the public care to come up and speak to us? No. Then moving on to the consent agenda. Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of council member. Um I'd like the city recorder to read the items there. But before that happens, I would actually like to call the liquor license application KBR Brewing Company up which means I would be moved to general business and we will talk about that. Then I have a couple points of clarification I'd like to discuss. So if there's no objection with that, I will let our city recorder read all of the items on the consent agenda.

The items on the consent agenda are as follows. Woodburn City Council minutes of June 23rd, 2025. Thank you. I'd entertain a motion to adopt the consent agenda then as amended. I move to uh adopt the Woodbury City Council minutes of June 23rd. I second. Move and second. All in favor signify with an I. I. Oppos are the same. Thank you. Moving on. We do not have any table business. We do have a continuation of a public hearing. Um this is the continuation of our last meeting, June 23rd. So, I will call the public hearing to order and open at 7:38.

Uh, declarations. Do we have any declarations, conflicts of interest from anyone on the council that's happened since June 23rd regarding this public hearing? No, I haven't myself either. Okay. Uh, I don't hear any challenges. So, now we'll move on to the staff report. Thank you, Mr. Mayor. Chris Kerr, community development director. Back again on this. Uh we did the initiation of this project back in the spring. I was here. This is a continuation of the previous meeting and uh near the end of my presentation, which is fairly short. Uh I think the city attorney is going to uh opine on some the reasons uh for the unusual motion that we have which is specifically that we go through conduct this public hearing take any testimony that came in uh close the record and then continue this until uh some active ongoing litigation that's going on can be resolved before we bring it back for final decision. We can talk more about those details in a minute, but I wanted to give that. Let me get into some background on the project, tell you what staff's recommendation is and I'll cover what happened at the planning commission meeting as well. Uh, so specifically, these are legislative amendments uh that would be required to the WDO, the Woodburn Development Ordinance, uh, related to interim flood plane requirements. Uh, specifically, these amendments are necessary for us to maintain conformance with FEMA, Federal Emergency Management Agency's flood plane requirements. I'm going to use a few acronyms. Uh, and I forget them all the time, so tell me if if I have to go backwards on them. Uh, again, I literally write them down on the paper. Don't feel bad if I jump too fast over something. Um, uh, the reason it's really important that the city be compliant with the requirements come down for FEMA is because we're what's considered a an NFIP participating community. That's a national flood

insurance program. The vast majority of cities and counties in the country are participate in that program and it's essentially a federally backed flood insurance program. Um, in the staff report I have a list of some of the sort of the benefits and the importance of being in that program. Um, and if we failed to part if we failed to meet FEMA's requirements, we could lose that status which would be very it's really critical that we have it. Just to rattle off a few items, um, it allows residents in our community to get that federally backed insurance. Otherwise, they have to go to the private market. I suppose if you paid cash, you wouldn't need that for your like mortgage insurance, which is also backed. If you need a a VA loan, FHA loan, all of those are backed by if you're in these flood areas, these special flood hazard areas, all those require that backing that you get from the NFIP. Up on the screen is a a graphic showing all of the tax lots in the city. Some are commercial, some are residential, there's uh some are industrial. There's around 3 I think 60 or 380 different property owners in the city who have special or whose properties include uh land that's covered under FEMA's protections which is the special flood hazard protection area flood flood planes uh that we have in the city. Each of those properties is able to take advantage of that NFIP system. Additionally, we use it ourselves on the city for grants and loans that we get for development such as trails, parks that we have that are also in these flood planes. Those come from EPA, SBA, HUD, all those subsidi areas. Um, no federal mortgage insurance or loan guarantees be available for FHA and VA loans. Um, so again, it's really critical and it's it would be very unusual to for a city to opt out, but it is voluntary. You certainly have that option. The reason I mention that is

because it's really critical that we be consistent with FEMA's requirements. I'm going to talk about what those are here in a second. So, FE uh what what's specifically required is that we adopt new one more acronym pre-implementation compliance measures um PICMS for all development in flood planes. Now, we already have a lot of requirements in flood planes. They're covered in our our quad. You hear us talk about that. That's our one more acronym, our repairarian corridor area. Right. So our our flood plan our flood management ordinance and our WDO our zoning code already are consistent with all the requirements of FEMA. But now there's a new requirement that's that's come about due to a lawsuit that took place actually several years ago and it's just kind of it's reaching a certain point that's having that's making FEMA take certain steps to meet the requirements of that lawsuit. Uh specifically that lawsuit said that FEMA's regulations as they're written failed to address the listed species uh protections under the Endangered Species Act. They essentially said that the existing regulations that FEMA is applying don't consider the habitat of those protected species. So this is an additional layer of review, an additional uh habitat review that has to be completed for any development in flood planes. And every NFIP community in the state of Oregon has to meet it, including us. Um I'm going to cover a couple of those. So specifically, they they've been working on this for a long time. FEMA said that communities need to adopt one of three measures. I'm going to start with the last one because it's probably one we don't need to consider, but it is an option. We could simply prohibit all new development in flood planes. That's not really viable. And I guess another alternative is you could leave the NFIP program and just ignore them. Neither of those are really viable. So there's

really two other options. We call them options one and two. The first one is to incorporate these PICMs. these these uh uh pre-implementation compliance measures that FEMA has put into a model code. We call that the model code approach. So FEMA put together this model code as you see DLCD does sometimes the state does these for some of the new requirements that they have. I have to tell you it is unwieldy. It's difficult to understand. Uh it's probably more problematic than I think it would be worth. I've included a copy of it. Um but it's it's very difficult to work. Um uh it would require essentially this that first option, this model code approach to adopt that model code into our ordinances and then the city would go out and hire uh habitat specialist to review applications that come in. So an applicant would have that model code, see that model code adopted in our requirements that FEMA's written. We could tweak it a little bit. I'm not sure how FEMA would feel about the tweaks we would do to it. Again, I feel it's it's extremely restrictive um and difficult to administer. What it would mean if we took option one is that it would be reviewed as what we call type three review, which goes to our planning commission. There's a lot of discretion involved in it. Um the applicant would have to hire this habitat specialist to go through and figure out all of the the the what do they call it? the intrinsic habitat values that have to be applied and there's a scoring matrix for it. It is pretty complicated. Um again, it was done by people who weren't actually applying it or have to put it in place, but they put together a model code. Once that happened, staff would go out and hire our own habitat specialist to review it, see if we agree that it conforms with that model code requirement. And as we typically do like we do for say traffic engineering analysis, we would ask have the

applicant pay for that rather than have sort of the taxpayers pick up that burden. All that means that there's some additional cost involved for an applicant to go through that process. Uh as well as a little bit more time and some uncertainty. Uh option two which staff recommends and I'll get to the planning commission recommended as well is called the permit by permit approach. That's essentially says that the the applicant would put together a flood it's called a floodplane habitat assessment which would document how they meet those requirements that have been outlined under those PCIMs. I get that PCI. Oh, I did get it that time. That's good. Um, and then those are submitted with their permit application and the conditions such as replanting requirements, uh, uh, maybe put changing some impervious concrete or pavement into pvious, adding some more trees, whatever those mitigation measures were that show what they call no net loss of that important habitat, uh, would just be adopted by staff. I would take them, the city would take them, adopt them, and say, "Great, those are the conditions of approval that are applicable to your permit, and we'll just enforce it from there. It's cleaner and simpler from our part." So, we certainly prefer it. And at the end of the day, it will save applicants money and I actually think provide a little bit more flexibility for us in terms of how we review variances and what we consider sort of compliance with those overall um requirements from the the uh FEMA. So, those are generally the three options. That's quick background. I can answer lots of those questions. I want to cover what the planning commission went through when they had their public hearing and then I'm gonna have uh I'll ask McKenzie to speak on uh this sort of unusual motion we have and why it's important. So on the 22nd of May, the planning commission had a public hearing. We heard from I think 12 people. Uh a few were online, a few in person. Um, and the the comments were

almost entirely negative because at the end of the day, what you're looking at is additional regulations on folks that have properties that are in flood plane. Um, and you see how many are up there. Again, we were required under the statutes to send what's called a measure 56 notice to everyone in the property that you everyone in the city on that list, which meant we got a lot of phone calls. I probably took and staff probably got 30 maybe 40 phone calls asking about what's going on. We kind of explained where we were at, uh, what the requirements were. Um, and again, they were the concerns generally raised dealt with what are the impacts on property values? How will this impact my ability to develop my property? Um, the inaccuracy of FEMA maps. I I don't mind telling you that the city does not sort of regulate and oversee the FEMA maps and exactly where these flood plans are. That comes right from FEMA. Um, and they're often wrong and they're often incorrect. There's a there's a specific way to revise those and amend them, but that onus falls on the property owner to go do that. They have to go hire their own surveyor. That surveyor has to submit specific documentation. We can assist with that. We often provide a letter that goes along with it, a support letter that helps move it along. Uh but it's an ownerous pro it's an ownorous process. So a lot of people are in flood planes and didn't know that they were or had them on their property. Um, so it's the regulations are complex. At the end of the day, I I think that even the folks that were in the room thought, "We don't like this. We've got sort of three bad options." But option two felt like the least worst of the options available. I know the planning commission felt that way and their recommendation was unanimously that we move forward with option number two, which is this permit by permit approach. Um, I can talk some more about some others, but I think now might be a good time. I'm going to bring Mackenzie in about our our recommendation for this again slightly unusual motion and she can get some background on the litigation.

Thank you.

Okay, so thank you Chris for the general overview of what we're talking about this evening. Um so the presentation and the hearing is to discuss, you know, those option one and option two and to have a plan to move forward with uh hopefully staff's recommended option. um but probably not this evening and this is why. So these measures as Chris mentioned are what are called pre-implementation compliance measures. These are temporary measures that won't actually be um you know permanent rules until at least I believe they said 2020 late 2026 early 2027. Um FEMA has asked local governments um to implement these pre-implementation compliance measures while they are finishing a full biological opinion and environmental assessment which won't be completed until next year. Because these are interim measures, a number of cities and counties have um gotten together and formed a 501c4 organization called the Oregonians for floodplane protection. These are mostly uh local governments out on the coast because they are much more greatly impacted by these measures because of the um extent of flood plane areas out there. and they filed for a preliminary injunction against these pre-implementation compliance measures because again they're temporary in nature and they want to wait to implement anything rulemaking wise until the final biological opinion and the final environmental assessment report for these measures is completed next year. That preliminary injunction was filed in the DC District Court in January. It was transferred back to the Oregon federal district court later this spring or earlier this spring

and there was a supposed to be a scheduled argument for that injunction request in May. It didn't happen in May because the parties to the lawsuit have agreed to negotiate. Um, and unfortunately they requested a well fortunately and unfortunately they requested a mutual stay on the on a ruling until July 29th. Local governments are supposed to adopt rules by the end of July. So we don't know where things are standing in the litigation right now because the parties may reach a settlement and our obligation to adopt one of these pick them that's what they're pre pre-implation compliance measures pickums may change and so I'm tracking that litigation very closely and many cities um in the region are doing the same and do not feel comfortable moving forward and adopting a rulemaking that may be impacted by the outcome. um of this lawsuit,

right?

So, we are kind of stuck between a rock and a hard place because FEMA has, you know, given us notice that we are supposed to have our rulemaking adoption completed by the end of July. But they are also negotiating in this litigation that may change the outcome of that date or what we are required to adopt and that we won't get any update from until July 29th. We have not heard directly from FEMA on any of this. This is all things that I am talking to other attorneys about right now and other city attorneys about um many of whom are recommending and I am also going to be recommending to you this evening that you do not adopt a final decision even with FEMA's given deadline um because of the active litigation and waiting for that to resolve or at least provide an update to local governments before we move forward on the rule making. So, still, you know, taking testimony from the public, anybody that would be here this evening, um possibly having discussion after the hearing is closed, but continuing deliberation and decision until we know exactly what we are required by law to adopt.

Okay. Um the risk to the city I think in terms of not adopting something this evening is that you know we do we would not lose our NFIP designation on August 1st. That's not how this kind of process and system works. Um if FEMA was to come back and said have you adopt have you completed your rulemaking adoption and we said no then they put us on notice. Um and if that was the case you know we've already gone through our public hearing process. you guys have um time to come back and deliberate and we can still adopt one of these choices um probably pretty efficiently because we've already gone to the planning commission and we were having this hearing this evening. So I think the risk to the city is very low. Um cities that lose NFIP designation through failure to comply with FEMA take six to nine months for that process to go forward. So again our risk is very low. It's not like a drop dead deadline where come August one because you didn't do something you lose your NFIP designation. The removal of that designation is a very long process. So I think the risk of the city from that perspective is very low and I think it's just better for us to wait and see how this litigation um unfolds. But I'm happy to answer any other questions about it.

Wow. Thank you. Do we have any questions from the council? So, one question is, uh, what's the status of the negotiations and how likely are they to reach an agreement by July 29th?

I I don't know. Um, I know that the parties, the plaintiffs of the litigation have been discussing with the local FEMA office. Um but through some of the financial cuts to FEMA federally um their staff has been significantly reduced at the regional office. So, I I don't know even um when we received notice of these pre-implementation compliance measures um coming out, you know, we had a local contact at FEMA that was emailing and communicating with us regularly and we stopped receiving those regular communications at the beginning of the year and I just have a sense that the staffing there um has been greatly reduced and so I I don't know how what really what the status is right now. I'm trying to get an update.

Any other questions, comments? Chris, you have anything else to I don't. Okay. But I'll be here. So, with that, I will entertain any uh proponents. Um I don't see any in the audience. I got one speaker card. I don't know if uh Margaret Sesler is on the phone. No, doesn't she? Okay. And therefore, we don't have any opponents. Then, uh we will do we need a motion to continue the public hearing and

um so would like um we're requesting that you close the public hearing and just u motion to continue your deliberations, right? Um and a final decision on this matter pending an update and future direction from staff. Okay. Before I close it, is there any comments? Okay, then I will close public hearing 7:57 and any discussion. If not, a motion. Well, one other question. Are are we planning a regular council meeting on the 29th or is that going to be more of an abbreviated? I was going to suggest would it be possible to get an update as

it would be an abbreviated meeting but therefore yes we will be hand handling business if it as it comes up. Yeah. So there is you know if we needed to have a general business item meeting at the community barbecue we could always um do so. I know that's not an ideal time um to pick up something this complicated. Um we can also call a special meeting if that was needed. Um we could have even people call in by phone for a special meeting if we needed to. um before August 1st. Um once I do receive an update, even if you know council's not going to meet again till August 11th, I could um provide an update on the litigation via email as well. Okay,

Mr. Mayor, not not that it really matters, but I I know that you received a card because I think Margaret had called and probably talked to Heather. Is that who called her? I've spoken to her several times. She spoke the PC meeting. I generally know what her issues are. I'm happy to follow up with her as well. We have her. Yep. address. Thank you. Okay. Um I move to uh for the council to close uh the record and continue the item until such time as the active litigation litigation is resolved upon which time the staff will bring it back to the council for final consideration if necessary. Okay. Need a second. I need a second.

Second. is Could we have a roll call vote please on that? Councelor Shab, yes. Councelor Bravo, yes. Councelor Cornwell, yes. Councelor Bhava, yes. Councelor Kentu, yes. Councelor Wilk, I'm nervous. Yes. Thank you. Motion passes unanimously. Thank you. Well, I just have a comment. We don't even know if FEMA is going to be around. Sorry. that too. Yeah, I know. Sorry. But we'll know we're in non comply. Yeah.

So, moving on then to general business. And uh the first item is the item we took off the consent agenda, the uh liquor license.

Liquor license for Kron Brewing. And I have a couple couple points that I want to one a point of transparency that uh last year I had some work done on my house. I had gotten um actually three different bids for it and uh the work was painting job was actually done by the applicant here uh Salvador Gasa Hernandez by by his crew. Um, I did not know at that time that he was planning on building a putting a brewery here in town. Um, I'm not sure he knew that I was mayor really at so there really wasn't any discussion on that at all. Uh, actually until the project was done uh which took about a week. He did mention then to me that uh he had the the brewery going on. So that's my first point just to be a matter of of transparency that I'd come in contact with him before and that have no inclination uh or issues with with he did a good job at hire again and his crew. Um but my other point is and like so this was in October before that somewhere where about a year ago we actually granted a liquor license to this establishment and it surprised me that there was I first I had heard at this meeting was that somebody was planning on putting a brewery here in town and I walked down to to check it out a week or so later and the door was open and I realized that it was a complete remodel that there was no way this this gentleman or this business was ready to go into business. Uh, and it's been a year since he has he's close now to opening up and that's why we're granting him another liquor license. But so my qu and I have no objections to granting I think it's a good person and and and and I have no objections to getting liquor license.

But why did we do this a year ago? How can we grant a liquor license to somebody that isn't opening up? Could he have been selling beer out the back door during this time? Um, like I say, it's been a year and he hasn't sold anything yet. So, don't we need to make sure there's an establishment before we grant a liquor license? So my very I'm making a very significant guess here is that the city council's review of these applications is just one step in actually receiving the license. So there's a possibil couple of possibilities where you know we received an application here for review and it was sent to OLCC and possibly that the applicant never completed that process and so an actual liquor license may never have been issued and so they needed to reapply. Okay.

Or it was issued and maybe at the time they weren't prepared to actually establish the business as you mentioned and that uh license. um would those would be my two guesses just be on the nature of I did remember that there was one issued you know not issued but you know there was a review so again the city council's review doesn't an approval or denial doesn't make the final determination there still is a complete OLCC investigation and process and so I'm not you know doesn't necessarily mean that an application was actually or a license was actually ever issued Okay. Uh, do we know is is this is a very small establishment. We saw it as part of our our tour here a week or so ago. Is there is he going to be doing brewing beer on site?

My understanding from talk Oh, do you Okay. I was like, I've talked with Jamie John because she's actually probably the most familiar with this project, but Chris, do you have additional information?

Maybe I provide a little bit of background on it. So, you're all familiar with the property. So, there's room in the back. It's not a lot of room, but there's room. And he had planned probably a year ago, and I don't always track the when the liquor licenses come in, when they get reviewed. But he had come in initially to do sort of a threecart food cart food a three cart food cart pod behind his facility. One of which was his real dream and what he's wanted to do is the brewery. He wants to do the and it's almost like a mobile brew pub where he brings it in it essentially as a food cart that he has to have. He went through a a pretty detailed process like almost finished the land use process with that in mind and at the end for a variety of reasons usually I think they were financial he scaled it back. So that's probably the reason he came in for the initial one, pulled it back, and now there's a slightly different license, slightly different application, and it now it was only for the one that he has in the back for a single food cart. You might recall, our processes for a single food card are much much cleaner and easier than it is for the three. You don't have to do almost any like massive public improvements. And this is a good example of how it was really beneficial to him. He'd come in, do something cheap and quick and get it built on there. And he's sort of opening it up so it's both sides. and that's his idea of having the the he want he's always wanted to do the brewery himself.

Thank you. That helps. Um again, I have have no objection. He was a good guy and I I wish him the very best in the uh in the business going forward. So with that, I would entertain a motion to uh accept the uh liquor license application. Okay. Um I move to um um recommend the um liquor application for Kon Brewing Company, Woodburn, Oregon. Thank you. Is there a second? Second. All in favor signify. I I oppose with the same. Motion passes. Thank you. Moving on to uh other general business. We have council bill number 3283.

Council bill uh 32883, a resolution establishing a park and community center naming ad hoc committee that will provide new and updated names to be considered by the city council for adoptions. Locate locations um include sites referred to uh as a Woodburn Memorial, uh aquatic center, Doug Park, Landing Park, Boon's Crossing Park, Senior Estates Park, and Centennial Park, Dog Park.

Thank you. Council Bill 3283 has been duly introduced and is a resolution and as such requires one reading. May we please have that reading by title only if there's no objection. Council bill number 3283, a resolution establishing a park and community center naming ad hoc committee that will provide new and updated names to be considered by the city council for adoption. Locations include sites referred to as Woodburn Memorial Aquatic Center, Dove Landing Park, Boon's Crossing Park, Senior Estates Park, and Centennial Park Dog Park.

Thank you. So, a few things we're going to be looking at here is putting a uh ad hoc committee together, which we're also looking to some members of the council to be part of. So, please keep that in mind as we move forward through this. With that, I will turn it over to Jesse.

Yeah, absolutely. Um, good evening, Mayor and City Council. Jesse, community services director. So, um really not a whole lot more to add than kind of it was stated already to be honest, but um due to the significant growth we've seen, obviously we've had new park um park development come in with the additional um home development as well as um a lot of growth in projects such as community center and um other items. And we just found it'd be best to really bring in the community in the naming of these properties. Um you know, some of them over time will just kind of adopt the subdivision names or things like that. we we wanted to kind of take this opportunity to provide something more significant and more um relevant to this community. And so providing that an opportunity for locations like Boone Crossing and and Dove um is really great as well as you know obviously with the um expansion and enhancements being done at the uh community center/quatic center um thought it would give it a good opportunity um for the community to have input on that. And so um listed in the staff report is a host of names, but we are also looking for some appointees from the u mayor and city council to be um adjusted on there. You see appointees from the parks board as well as just general community members as well um included in that process. But um yes, we're looking for adoption of the actual committee and then um the adoption of the actual committee members as well. So happy to answer any questions.

What are you anticipating for meetings? Do you have any idea?

Probably three eight hour sessions. No. Um, so I I really would like to get this done in two probably one one and a half hour kind of meetings over the next couple months. It's obviously um for our department a very busy time. So we'll try and a busy time for a lot of folks to meet during the summer. So I'm hoping to get, you know, one done here in the summertime. If we could get the second one, that'd be great, but I know it's going to be difficult. And then we probably do a second meeting maybe early fall. Um um come to that meeting with some ideas. Hopefully folks, you know, when we inform them that, you know, all the folks know they would be appointed to this if it goes through tonight, but have them kind of be thinking of names and and that kind of meet the criteria also listed in the staff report. Um, and so we can have some discussion in that first meeting and kind of narrow it down possibly at that meeting um as well as possibly staff come to that um come to the table with names and then actually that second meeting really um nailing down those locations. It's possible um depending on the committee. I'll I'll also ask if people are interested in actually visiting these sites. Um so we could possibly do like kind of a mini tour and so they actually see the sites are actually looking at naming. Um so that that might add a little bit more time to this. But um we just wanted to open up this door because even through the development process of the community center, you know, signage is already coming up in those conversations and how we are looking at branding the center and things like that. So this will be really key as we move forward.

Just a quick question. So then prior to the first meeting, will the staff do some community, you know, like have some way of the community submit names or suggestions like in your blast or line or whatever to the committee?

We haven't done that in the past. Um we actually had a very successful um naming committee a couple years ago um where through the Smith edition where some names were kind of already called out but there was other ones where um the the committee members actually brought names that were able to um really and there was some really good deliberation um that names were coming up there. It's something we could consider if that's the interest of the committee. I I think we could also um leave that up to the committee as well um if that is something that they see interest. Sometimes that's great and sometimes it also makes it more comp like complicated as well. So council at least if I may at least um letting the community know that this ed committee has been appointed and that they can communicate to them. Absolutely.

So the way this the way this goes down is that actually this ad hoc committee makes recommendations to the uh the park board and then they would approve it. Then it comes to council for final approval. So there'll be times then obviously that that there's room for input from the community. Yeah. Absolutely. Yeah. I just would like it formally announced to the community if it's Yeah, we can we can definitely announce the committee's organized and they know who's who.

Yeah, exactly. We'll definitely announce the committee and the ELAS once it's kind of adopted and go from there. I agree with that and and I could actually go a step further and and I'm thinking of some of our under represented communities and in particular our first nations if we could reach out to uh Grandon folks, give them an opportunity to weigh in and and then also we have a very large indigenous and lat Latino community here and uh I I like the criteria that are are listed and I just think we want to uh be serious about um uh you know honoring absolutely

those criteria and so I think reaching out affirmatively to organizations u would be an important part that yeah absolutely and and we were fortunate um councelor Cornwell on the last um part of the last committee really did um bring up some historical significance especially when it um came to um Native American culture culture and history. Um, and it was able to bring that table. So, I really appreciated her historical insight of the region. It was really helpful. And so, reaching out to those communities will definitely be beneficial. That's something we can absolutely do. That I guess that's why I wanted to make sure that everybody in the community heard that we're in this process now, not that they have to participate names, but that we are doing this.

Yeah, I think that makes a lot of sense and I think that's something Marisol always loves some more content for the eblast. So, or social media. So, yeah. Anything council? Anything? No. So, we make a motion to adopt the add-on. Well, yeah. Make a motion that we rename the uh those those properties. That's the first thing. Okay. Okay. Um and and we'll establish an ad hoc. Okay. Committee. Okay. Um, I move to adopt the resolution establishing point of order. No, it requires requires a roll call vote. A roll call.

Oh, I guess we already Yeah, we already do that. Okay, may we have a roll call vote, please? Councelor Wilk, yes. Councelor Cornwell, yes. Councelor Grihova, yes. Councelor Shab, yes. Councelor Bravo, yes. Councelor Kentu, yes.

Council bill 3283 has been duly passed. Thank you. Then uh now to appoint the uh committee members that have been uh listed on uh in our our packet. Has everyone seen those? Juan Bravo who is on our planning commission and I think a member outstanding of our counselor, John Zarris, uh Peggy Meisner, community member, Briana Spencer, Judy Marquez, Michael Nelson, Michael Robertson, Cassie Panti, Ricardo Rodriguez, and Natalie Tomeski.

There you go. I I struggle with it all the time, too, during my report. That's right. Any issues with anybody there? Good. Any volunteers from the council before I start making appointments? You got one down there. You got that volunteer over there. Can I have volunteers? Two. Okay, great. Great. Easy peasy. Anyone else that feels I must be on it? Oh, thank you. Thanks. Thank you, counselors, councs also. Okay. Thank you. Then uh now I'd entertain a motion to adopt the committee as presented with the additional uh counselors.

Okay. I move to adopt the committee members as identified in the staff report u with the addition of the city councilors um that um I guess I could council Cornwall and council bravo and mayor lor and mayor of sorry that's okay. Thank you. Is there a second? Second. All in favor signify with an I. I. I. I. The same. Thank you. Motion passes. Thank you, Jesse. Thank you. Good job handling that. We'll see. We'll see when it's done. [Music] Yeah.

Next up, we have sale of surplus property located between South Settle and South Front Street.

Good evening, city council. I'm going to cover this item since Jim R wasn't able to be here this evening. Um, this is a sale of a remnant parcel. I'm going to have Heather pull up the map so you can see where this is. This is a really uh tiny 900 foot landlocked property um that was previously a right-of-way property that was vacated. And it kind of has a odd or unusual history because um we believe that it became a remnant parcel at the time of vacation and a separate tax lot for some reason and was basically separated from its parent lot um when it was foreclosed on. we believe in a tax foreclosure by the county and then the city acquired um the county's interest in the property through a quick claim deed in 1982 um which again kind of an unusual process. So, if you're looking on the screen, kind of where the star is is where this landlock piece is. And Heather, you can go to the next. Um, you can see it's just that tiny little piece right there. And you can tell where Ben Brown Lane, um, there was a plan maybe to connect all the way through from Subtle Meer to Front Street. Um but obviously now, you know, there are parcels in this area and there are two flag lots um that run off of Settle Meyer and surround this tiny little remnant that was a ride-of-way parcel. And Heather, if you want to go to the next slide, you can see so the buyer has um both this flag lot and the one uh behind it and it's planning to redevelop these vacant lots. Um I don't know the actual proposal at this point in time, but they're going through a lot line adjustment process and their surveyor and you know caught that you know they don't own this tiny little um the red parcel there and you know the city actually is listed um as the owner in the tax roles and so they came and asked

you know could they buy this from the city. Um we designated this as surplus property a long time ago and authorized the sale. Um, but really this parcel can't just be sold to anybody. It can't be put on the market. It's not a legal lot of record. It can't be built on by itself. It needs to actually be um re consited with the parent or parent parcel, the yellow parcel. Um, so we've negotiated with the developer for these two lots um to basically transfer this these rights for $10,000 and they will do a lot line adjustment as part of their overall development and actually assume um this within the boundaries of the new platted lots so that then they can legally build in this area and have access for the flag lot and put a couple of homes back there.

Any questions? concerns. Then I would entertain entertain a motion.

Um I'm um make a motion to authorize the city administrator uh to enter into a purchase and sale agreement um and execute and e execute all documents necessary to transfer the title of the city-owned property located between South Subtle Meyer Avenue and South Front. um Street, Woodburn, Oregon. Um tax lot number 051 um W18B C090000 to Ivo Tron by means of a property line adjustment deed. Thank you. Is there a second?

Second move and second it. All in favor signify with an I. I I opposed the same. Thank you. Motion passes. Moving on, we have a construction contract for pavement maintenance over the year. Microphone work here. Okay. Thank you. You guys might want to reconsider that award after this. So, okay.

Um, good afternoon everybody. I'm pleased to bring you guys a um paving contracts that we got for doing some work in town to improve some of our streets. Um the confusion may be that I believe that we only had eight biders and the award amount is less than what's put on here. So, I'm either screwed it up or I fixed it. So, we'll find out tomorrow when the guys call me back. Um the uh project is going to include um some paving work on GCH um street. So, it'll be part of Gat between Lincoln and Hard Castle. Um, it'll be Park Avenue between James Street and 214. And then with that, it'll be about 20 ADA ramp improvements as well. So, that's the main part of it. Um, an additional that we added to it was the intersection of GCH and Lincoln Street. We're going to be doing some bullouts on all four corners. So, we're going to be reducing the width of the travel lane from 36 feet to 22 feet so that we have better crossing so the kids don't have to cross as much of a street. It's a really wide area. It's an improvement that we're trying to do with the safe routes to school and trying to make things safer all all over town. So, we're including that in that as well. Um the other part of it is is that where we did some work for Jesse um on the Evergreen um pedestrian path that's been built. the water department went in and grubbed everything out and then we're going to have that trail paved and that'll be part of this project as well. So that kind of wraps up what those things are. Um the difference was was that the price was a little bit different from what we calculated um I believe. So that's we're not asking for the additional funds either. So that's what I have. Any questions?

Money we're saving. Can we take care of 214 and 99? Uh, no. I will not let you do that. When do you anticipate this work being done? Um, this work is probably going to be done late summer. Um, we are kind of at the tail end of some of the bigger projects. They try to get all the county projects and those ones done first and then we're kind of at the end of the end of the line.

I have just one brief or two brief comments. One, uh, I've walked that trail. It's nice hard gravel trail right now. It's a good addition to the city. glad to see that it's going to get paved. Um, secondly, living in that neighborhood, I note that there's a lot of foot traffic, particularly crossing the area where we're going to improve the the do the ball belts and improve the crossings. Uh, small children and um, you know, folks tend to be in a hurry sometimes getting through that intersection. So, seems to me this will be a good way to slow traffic as well. Exactly. Hopefully that's going to that's going to be helping as well.

Good point. Any other questions, discussion? My car got totally No. Is it I'm sorry I couldn't hear you. Council, what' you say? It's not important, but that's what my car got total. My question was, will the neighborhood be informed if that's going to be happening? Yeah, we will notify them prior to so that if there's any issues with people getting in and out and everything that's going to happen. So, Okay. Thank you. Okay.

I would entertain a motion. Uh I move to award the construction contract for the 2025 payment maintenance project uh to the lowest responsible bidder that's 9 river corporation no northwest in the amount of $392,19.75 getting it down to the penny. Is there a second? Second. Thank you. All in favor signify with an I. I oppose for the same. Go to it. Thank you. Thank you.

Okay. Next up is planning commission uh land use items on there. Does anyone have any idea or would anyone like to have any of those called up or discussed? No, but I would like to say that I think both of these are very uh I I if you've saw the mural, it's going to be gorgeous. It's kind of an ugly wall there. It'll look real nice. And uh you know, Farmdale Apartments, they've been here in Woodburn for probably 40 years or more. So, I think that that renovation will will be

I've heard that they really need they need the work. Yeah. And if I can add, the uh behalf of the arts committee, they they've looked at that project and it's the uh it's gotten a lot of uh it's been tagged several times and I admire appreciate the school district stepping up and trying to do something good out of it. Yeah, I was very um impressed that the TAG students of Washington um great school will be working on this and um excited for it. Yeah. Cool. So then we'll move on to the city administrator's report.

Thank you, Mr. Mayor. Last week I spent a few days at the Oregon City County Managers Association conference where I got to chat with my peers from all around the state. We like to get together and talk about what's going on in our communities and uh brainstorm a little bit and uh sometimes we we solve a little bit but couple issues that are uh front and center. Nothing that will surprise the city council. Uh there's quite there is quite a bit of budget stress uh occurring across local municipalities in Oregon right now. If you followed any of the League of Oregon city's efforts in the legislature to talk about ways cities can continue to fund general services then you know that Woodburn is in a good spot but it is a unique spot. You know I was talking to the mayor earlier that the city's financial position is um good but it is cyclical and we know that you know what happens statewide eventually happens to uh will happen to us too. So a lot of concern around uh maintaining just general service levels and a lot of struggle in filling police department positions. Right now there are vacancies uh multiple vacancies across the state including here in Woodburn. It is very challenging to hire police officers. Uh the other uh topic of concern remains housing and the you know there is housing construction occurring and we know it's happening in Woodburn but there is just not enough housing to meet market demand or to meet the community's needs across the state both for housing construction and housing that's accessible and there's is a complex issue. We could talk a lot about that but that's front and center. Uh and then also the legislaturator's uh inability to pass a transportation bill. What does that mean for Oregon highways? We mentioned it just earlier. Somebody made a comment about Highway 99 and 214. It's widely believed by people that those are the city's responsibilities and of course we know that we aren't allowed to

to touch those. Um and we don't know that what's going to happen down the road with ODOT's ability to maintain um those highway systems that are even in worse shape or require constant attention so that roads remain passable over the mountains. So, with the reductions of transportation and ODOT's transportation um efforts in Oregon, we're kind of waiting to see what does that translate to to us, you know, to to residents and what does it mean about moving people and products around and what does it mean about Woodburn's interest in trying to get work done uh at Highway 99 and on 214, which you know have been patched and repatched and repatched uh u for a long long time. Um, you know, we all know about the potholes. I've I have uh uh gently named the one near my house and I like to visit it every year. Comes back every winter. Uh so that those are those are are topics and then this general difficulty with community struggling with these difficult financial decisions that are are happening. So it was a good it was good. I'm glad I got to attend. Um, I got to brag a little bit about Woodburn and I got to pick up a few a few ideas to bring back to to kick around as well. And then I mentioned earlier that we've had quite a few um small grass fires. Uh, you know, from the 4th of July right up through this last weekend, it just seems like this is a heightened fire season. and you know where the city will try be trying to communicate. People need to use extra caution maybe in past years um barbecues and and and things that people didn't really think about that weren't an issue might be an issue uh this year just given the number of fires that are occurring in the area and in Marian County there there have been many um many in the last uh last couple

weeks. So just requires extra diligence and awareness. That's all I have Mr. Mayor, unless there's any questions. Thank you. Any questions? Then council reports, council, I'm good. Just uh thank you for that uh boot camp. Frank and I really enjoyed it and uh it was it was a good thing to have and plus an opportunity to meet all of the other people that serve. Good point. That was a good turnout. About 15 20 were there that Yeah. Jesse kind of hosted that. But you did a very good job. That's people got a lot out of that. Yeah.

Council can't do. Um just want I went to the Fourth of July chuck wagon breakfast that was put on by the Kuanas Club. Um so that was great. I think they had a great turnout. At least it seemed like it to me. And um excited to hear what else they're doing at Legion Park with the disc golf. So, that's exciting. Um, and like I mentioned earlier, I turned in my application to the police department for the National Night Out. So, excited to host some of my neighbors in our neighborhood. All right. Yeah.

Thank you, Council. So, I um I just we've had both tonight and at our last uh council meeting um some comments from the public um that have raised in my mind how do we as counselors follow up on on things that are commented on. So, so tonight we heard um from Randy about the fires caused by illegal fireworks and so I want to pose how can we move that forward as a council agenda item and maybe get a group together to look at potential I know ordinances or or other ways that we might be able to get a little better handle at it. I've had folks suggest to me that, you know, you pass an ordinance, you only need to tick a ticket ticket a few people, site a few people, and the word gets out, maybe that makes has a positive impact. So, I don't know if that's the case or not, but but I didn't want it to just dangle out there and then die. And so, I would like that to for us to address that in some fashion. council might a few years ago this issue came up and the city did do some research and we did go out and look at communities that have banned what are now legal fireworks uh in their within their jurisdictions and the council does have some authority to ban or to restrict the sale of otherwise legal fireworks in in Oregon and I know we're attributing the fires to illegal fireworks but I don't know that that's true I think that uh the prevalence of illegal and legal fireworks it it'd be easy to say that legal fireworks and car crashes seem to be the predominant source of fires in the last month. Um but the council could look and consider

consider doing that. other cities have. In fact, I I did talk to um a city that had banned fireworks this year for the first time. And um you know, it's a difficult issue because it's very difficult to enforce and legal fireworks are sold all over Marian County and would be sold right on the outskirts of Woodburn. So, um you know, it's just really it's a really difficult issue, but the council could look at it and consider it for sure. You have some choices and you could uh um deliberate on those. And you know, I think it uh community input would be really important. You know, if we want to talk about a process because fireworks are, you know, there's a cultural issue. There's a lot of issues attached to to fireworks in Woodburn. And I think people will have opinions about it.

Yeah. No, I I and I agree and thank you for making the distinction between legal and illegal. Of course, you know, the LA Randy mentioned it sound like an M80 going off. I think we had one ones that sounded like four M80s going off. I mean, they it was very loud. It was um It actually hurt my ears at one point, the concussive effect. And so, we're talking some heavy firepower that I would hope is not legal. council, the other state of

I'm sorry, I should have mentioned the other the other um the other thing that's uh been done too is uh windows of which fireworks can and cannot be used. Uh I you know I live in Woodburn, too. I've lived here for a long time and it feels like the the firework the fireworks around the holidays begin sort of a week before and continue to a week after and sometimes they're going off at 2 or 3 in the morning. And you're right, some of them are very loud. Um I mean s significantly I huge I mean wake you up out of a dead sleep.

Yeah. And and and it's and I think the chief would would back me up on this if I say that I think there is a correlation between alcohol consumption on holidays and the use of fireworks. And um you know there's a personal responsibility uh attached to these things. I don't know how we get people to make better decisions, but but every fire that happens is preventable.

So, I don't know if maybe we could get a staff report at not maybe our next council meeting, but sometime in the in the future. And I'm just thinking about Ry's prediction of a group coming to us in May of next year and and would like to at least have weights and different options. Well,

I'd be happy to forward the research. It is. We looked at quite a few cities and other ordinances and things that other cities have done. I'd be happy. It's we could try to work to update that and I know that a few other cities have have done this as well, including banning the municipal uh fireworks in l of drones, which seems to be a a thing. Um, but we'd be happy. We could forward that research to the council and you could look at it and come back with the direction in terms of what you would like to do on it. It it it just seems it's going to be really hard to enforce because if a resident were to call, they just heard a huge bomb. But how can the police offer to respond to that if they can't tell you from where it came from?

There are enforcement issues that we would have to discuss and cross. And I think you're right. I mean, I'm not a law enforcement officer, but I would I'm under the impression that officers would actually have to witness and see see something happen and um then you'd have to determine who did what and when and Exactly. And uh the this but the volume of of these um fireworks in the city is such that I I mean we could be honest here and say that there's probably not enough law enforcement in the entire state to to to please the number of of people who are using fireworks legal and illegal. Um it would the expectation would be that that we would be able to control it and there the illegal fireworks now are very difficult to control and they've been illegal for decades

and there are and it's a it's not woodburn it is everywhere. Um I come from a coastal town and I can tell you everywhere. So but but the council can certainly look at it. We'll be happy to do whatever you would like to do. I'll forward you the research and you can take a look at it and let us know what you'd like to do. I think that'd be a good start.

Yeah. Thanks. The the second item is at our last council meeting um Terry um Berky Gonzalez kind of came during her public comment period uh and she gave us a document that's entitled request for accommodation and for consideration and it was raising the concern about what essentially is desire of the church to sell that property and I think maybe divide it and she looked what to these seem to be pretty significant numbers for either a lot line adjustment like close to $14,000 or or to get a variance close to $20,000. Um, and so I didn't know how to uh process that because, you know, it's wasn't a particularly interactive process that we had, but but it did look like she was coming and asking the council to to take a look at that. And so I think on that perhaps what I would ask is that maybe we could have staff look at her request and kind of report to us on what the options are and whether there are any considerations.

Yeah, thank you for raising raising that issue. We did we have considered and looked at this project for some time and uh the request for waiver fees. This isn't is new maybe to the council, but it's been a subject of conversation for some time with the city staff and and maybe some uh selected uh elected officials about how the city can just generally support the project both with requests in the legislature and with city permitting and timelines. I think the planning department's had preapps with them and discuss this project which is a multi-million dollar project. Um I think that you know it feels like the um significant cost of them are improvements required around transportation and other things. So we have discussed things about whether or not uh if the the street connection is part of the uh transportation system plan of SDC's might be able to be applied in a in a um joint you know uh effort to build that project especially if FHC is going to be building on that site as an affordable housing project. um if the project develops to that point, we can start kind of cross those roads. But in terms of just giving, you know, money over to to them for out of out of these other funds, we there's no mechanism for that. And um we do get requests for the waiver of fees all the time from nonprofit and for-profit developers. And so the city position has been not to subsidize development, but to try to collaborate and support with these other things like the use of creative fees. So, um I think that's kind of what we found when we discussed it and

uh that's kind of where my understood the city's position had been. Okay. And so I Yeah, thanks for the clarification because right it would seem to me that properly this would be something to go to staff go to the planning department the city's position

when it comes to us it just I'm not really I don't like to like it to just lie there dormant. No, I really appreciate you bringing that up and I sorry we didn't uh to deal with it sooner. U the city's long long term I mean we talking about a project with um the church there for as long as I can remember and so the city's position has been to support the project. I think it's a great project. We'd like to see the project happen and come to fruition for sure. um you know so I think we will look for creative ways to try to support support their effort without you know creating other types of financial difficulties with development in the community you know

but thank you for raising the issue thanks council president Ch you have anything all I can say I I do have something but I don't have enough information to report it and it's really important so stay tuned next time you can't leave us

it is it is important um but I didn't bring my notes from home and I apologize but um just let me tell you Woodburn should be proud so you'll you'll get the information um but other than that I just wanted to say you know uh been listening to the weather reports it's going to very very hot. Please stay hydrated, you know, stay cool and watch out. Watch for your neighbor and your family members that are elderly like me and your pets. Thank you, Council Bravo. Nothing for me. I've been in and out of town the last couple of weeks. So, yeah. Welcome back. Thank you, Council Carl.

Hi. Yes. Um, couple things. Second Friday, I was also able to take Mary Berlin down there and it was very hot and we walked around, got a cookie and it was all good. It is very nice. It was pretty awesome to see the art and I look forward to what's ahead and hopefully we'll get the word out and I'll be more participating. We were early as well, so I don't know if we had a better turnout later. About 80, but I think a lot of the artist

it was very nice. uh Chuck Cook and breakfast. I went to Lerans and we had a really nice time visiting with a lot of people. It's always fun to see faces of people you see once a year. It's always a good time. Yeah. And one other question. Who's the grand marshall for the Fiesta Parade? I know you've told us, but I just want to come. It is Raina Lopez from Pune. That's right. Executive director who is excited about it. I've talked to her this last week and uh yeah, the city's starting to get excited about the fiesta. All right. Thank you.

Um and I have I don't have anything to add. So, uh with that, we do have an executive session we need to go into and I would entertain a motion under the guidelines that we have to go into executive session.

Um I moved um I move to um go into executive session under the uh the authority of OS 1 192 660 um print um two print h and 1 192.660 um open or print 2 pin F. Thank you. Is there a second? Second. All in favor sign second with an I. I I post.