City Council - Regular Meeting

You ready? Are you guys ready? We already have three. Good evening. I'm going to call our council meeting of May 11th to order and we will start with flag salute which council corner will please lead us in. I allegiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. You good to see everybody. It's been a month since our last meeting. So, we have roll call, please. Councelor Cornwell, present. Councelor Bravo,

present. Councelor Shaw, here. Councelor Wil here. Councelor Kentu here. Councelor Ghova presented. Mayor Lteran here. So, moving on, we have a few announcements. A lot of stuff going on. Uh, Council Pento, I give you the floor.

All right. Um, first off, on the city's YouTube channel, you can find the state of the city address, which was done by our worthy mayor. Um, I attended it was uh the Friday before last. Um, so go check it out on the city's YouTube page. Um, and then this month there are several national days. May is National Building Safety Month, Wildfire Awareness Month, National Public Service Appreciation Week, May 3rd through the 9th, National Public Works Week, May 17th through the 23rd, and in between that is N National Police Week, May 10th through the 16th. Um, and I'll just read what they have written here because I think it's important. National Police Week is a time of remembrance, reflection, and gratitude for law enforcement officers who have made the ultimate sacrifice as well as as well as those who continue to serve. It continues to remind us of the courage, service, and sacrifice behind the badge in the enduring legacy of those who gave their lives in the protection of others in memory of Captain Tom Tennant. Um, and then last, the Woodburn School District has some announcements as we head into the end of the school year. Um the Woodward High School spring art show and sale is May 14th. Um the community has invited everyone to come celebrate the art and talent of the WHS art students. I'm assuming that's at the high school. Um Woodburn High School and Success High School seal of biiteracy and multi-iteracy is May 21st at 6:30 p.m. Um graduation is June 4th at 6 p.m. This is a ticketed advice for a ticketed event. So, we advise you to get a ticket. Uh, for more information on all things WHS class of 2026 graduation, um, visit the high school or the school district website. Um, it's a busy season for our district schools. The events are posted on the district's website, woodburnsd.org.

That's all I got. A quick correction art show is at Glen House. Oh, the Glen House. Okay. The art center on of North Boon Fairing. Thank you. Thank you. Any other questions, comments about announcements? Then moving on. Um Oh, I didn't get these announcements on this page. Oh, that's important. Go for it. Round two.

Okay, round two. Yes. Um the city hall library and transit services will be closed Monday, May 25th in observance of Memorial Day. The May 25th uh Woodburn City Council meeting is cancelled, so enjoy your long 4-day weekend. Um the filing period for mayor and city council positions will open on June 3rd, 2026. Positions to be voted upon at the November 3rd, 2026 general election are as follows. Mayor at large position, a two-year term. Councelor Ward 3, Precinct 835, a 4-year term. Councelor Ward 4, Precinct 845, a 4-year term. Councelor Ward 5, Precinct 855, a four-year term. Candidate filing forms and instructions are available from the city recorder and are posted on the city's website.

Very good. That's all I got. You don't have page three? I don't think so. I'm done.

Very good. Thank you. Um, a couple points I would like to mention or reflect on. Um, this last month we had a uh a past uh city council that passed away, Jim Cox, who had been with the city. Uh, he had been on the planning commission. I served with him many years ago and then served with him on the on the city council. Did a lot for the city. So, sorry to see see Jim go. And uh then somehow because we didn't have a a meeting a couple weeks ago, it escaped the council's uh recognition. And so I would like to bring it to the council's uh notice and the city that last week just happened to be National Municipal Clerks Week and would like to recognize and celebrate our master municipal clerk Heather Pearson for the important role she plays in supporting our city government. Municipal clerks are essential to local government operations for sure. helping maintain official records, support public meetings and elections, ensure transparency, and keep important city processes running smoothly. Their work behind the scenes is vital to the success of city operations. Thank you, Heather, for your professionalism, your dedication, and everything you do to keep us going good and on the right path. You are fantastic. It's

my honor. A thank you so much. Thank you. And somebody obviously wants your picture. Do it afterwards.

Thank you so much. Thank you. So, um, like councelor Kantu said, there were a lot of things that have been gone on since our last meeting. Um, one of the biggest, uh, events was the Oregon Heritage Conference and can't begin to congratulate the city and everything they did and the staff that was involved and all that. And Jamie, are you online? Can you hear us? There she is. Jamie, are you ignoring us? It's just really quiet. Oh,

I can. There she is. Okay. Jamie, can you fill us in on how it went from your end?

Hold on. We can't We can't hear you, Jamie. Hold on. We have to fix the sound here. Try it now. Okay, can you can you hear me now? That's good. Yay. Um, I've got a little PowerPoint here if you guys Okay, that's not working. Um, Heather, can you make me a presenter?

Maybe I've got a PowerPoint. Jamie, I heard so many positive things about this last week. excited. It's I thank you so much for everything you did and your team.

It was a Yeah, it was a it was a wonderful event. We've gotten so much positive feedback. Like I said, I was trying to share a little PowerPoint we put together. Um just to show show a few pictures that our wonderful um photographers who is following everyone around um had done and um yeah so I heard from Curry today just kind of doing a followup with her and um she said that we had a total of Hold on my computer just started acting really weird all of a sudden but we had a total of 356 registrants for this event.

Wow.

356 people um to participated in this wonderful event. The location was really good for um the event being that we were, you know, not too far from Portland, not too far from Salem and we and since this is a statewide event, it worked out really well. Um, I have no idea what's going on with my computer, so I don't think I'll be able to share the presentation. However, I'll send it to Heather and she can send it to you guys later. Um, but uh, what I wanted to just kind of share with some of the content from the wonderful event and we had hosted the um, Woodburn hosted the statewide event from April 28th through March 2nd. So that whole last week of April in the first few days of May, we had uh people coming and going from the Woodburn area, we were located in uh the city hall building, the library, the Woodburn area chamber of commerce, Shemecka Community College, and we even had we're home based in the museum and bungalow, and we even had a couple workshops in the Masonic building and um the subtle house. Um we of course don't at this current time have enough uh space to house 200 plus people who were at the dinner. Uh so they were able to u go use the um Mount Angel Fest Hall where we had the opening plenary session and had a wonderful speaker talk about um historic preservation and what it means to your community. And then um we had a wonderful awards dinner with the recipients of the his heritage conference awards which again was a a wonderful time. Um there was nearly 200 people who attended that event. But what was really exciting is there was a opportunity for the folks to go and walk around in downtown um

Mount Angel for an hour in between the presentation and the meal. And uh it was great for Mount Angel to get that little bit of extra uh shoppers and visitors in the downtown core area as well. Um the sessions were many and plentiful and those who attended it who were on the city council and in the public um who had the opportunity would know that they were amazing workshops um amazing a great tours. We uh the city of Woodburn hosted a uh historic um a historic buildings tour. We went and walked through the historic city hall building and the Masonic building. Had great tour guides. Um owners of the building. The city hall building joined us as did Scott provided the tour of the Masonic building. Um we went to Aurora and w did their walk around in downtown. And then um the owner of Aurora Mills did a wonderful um hosted a wonderful lunchon over at his facility and talked to the folks about every um um Aurora. Basically the mayor was there and really enjoyed that. We toured the abbey and that was amazing for folks. It's amazing how many people have not in the region in the area have not toured that beautiful facility we have in our own backyard. And then of course we had our cultural tour um where we walked downtown and and looked at and shared the beautiful murals in our downtown. Talked about the significance of those murals to our community and then visited a couple of our culturally um diverse stores where there it's a little different shopping um than you would out at the mall and uh had a great time with the business owners and uh you know kind of won them all over with some ice cream ice cream bars in the end. So, it was just a wonderful time. Uh, we had some reception on Thursday night. So, again, those who attended know how amazing it was. We had local downtown businesses um

provide food for the event. Plus, we had a North Marian regional business um provide some more derves and finger food for it. We had local wineries and a couple breweries and Bowman Cider provide um some drinks out in the back area. We hosted it at the historic city hall building and my heavens that was the perfect venue for an event of that nature. It was beautiful and everyone just um was so happy. It was amazing watching watching everyone. the owner of the building was just so um excited and and just overwhelmed with how wonderful it was having so many people um in his building and sharing the beauty and and the restoration of that. So, it was a great event. Um we had uh some great feedback. I'll read you some of the feedback. Curry, the state um coordinator did a survey and uh of the they always do a survey after a conference and we got a few good props there. I might say the u most valuable experiences when it comes to Woodburn was that people's got an opportunity to see Woodburn in a different view and they said it's a downtown Woodburn is thriving and diverse. Um, one person said shopping at the outlet mall and realizing that they didn't like the homogeneous character was a reality that they came with came to, which I thought was really kind of interesting. Um, they thought that Woodburn was engaging. Um, and then they had had an opportunity to spend that much time in town and it was a wonderful u opportunity. The people were great. Settle house was amazing. Um they said the host community um was a wonderful and amazing. So, yay. Props to Woodburn um and all of all of those who made

everyone feel so welcome. Uh I think that they're going to have a little bit of difficulty um you know raising the bar at any future events because they just went on and on about the food in Woodburn. I mean, come on. We know it's amazing food. Now, everyone who attended the heritage conference knows what amazing food and ambiance we have in our downtown as well. Um, they said the community was gracious and welcoming and they loved being able to explore the community. I that's repeated over and over again. So, I just think it was fantastic feedback from people who hadn't taken the opportunity before to come and get to know Woodburn a little bit better. And I think we'll see many of them in the future. Not necessarily at the outlet malls.

Okay. Oh, thank you. Thank very good recap. Any other comments, questions? Good job, Jamie. Really congratulations to you and your your team. It was definitely all hands on deck and I cannot thank um all of the um city councilors and the committee members who attended and helped to do tours and walkounds. We had planning commissioners there as well. And then of course our staff at the city was stellar. Everybody stepped up and really kind of pitched in and that it was a big job. So I cannot thank everyone enough.

Okay. Again, thank you. Thank you. Okay, moving on. I do not have any appointments. Uh, community government organizations has nothing to present. We do not have any proclamations. Uh, we do not have any presentation. Oh, we do. We have a presentation here. Yeah, we do have a financial review. Okay. The only word I got didn't have that. So, I have turned to the right agenda. my mistake. There was an amended one that came out. Sorry. There you there. I got it.

Okay. Mayor, members of the city council, Tony Turley, your finance director. I'm going to introduce um Ryan Catcher. He's going to go through the quarterly investment report from PFM Asset Management, and then we'll answer any questions that you have. Ryan, go ahead. Okay. Thank you, Tony. Thank you so much for the introduction, and uh council, it's a pleasure to be with you again. And I'm going to share my screen and uh let's hope that technology does what it's supposed to do. Uh are you looking at a slide that says city of Woodburn? Mhm. We are.

Very good. Okay. I will dive into another uh market and portfolio update for you. Uh again, as Tony said, my name is Ryan Catcher. I am a institutional sales and relationship manager with PFM Asset Management and uh very happy and excited to be able to support you and your portfolio. Uh I am based in Billings, Montana, but I am frequently out in your neighborhood and uh meet with Tony in person every chance I get and anticipate uh meeting all of you in person. I believe next uh next meeting in August. Uh that being said, I will follow the same format that I followed before. That is beginning with an overall market update which will lead into an update on your portfolio. Um I will give you a heads up right now. I believe each of you have printed material. What you have uh at least my contribution of what you have is a comprehensive overview of the market update. Many uh textheavy detailed slides going into depth. Uh for the sake of time I'm not going to go into all of that. So on the screen is a consolidated version of what you have in that handout. But rest assured that everything I present to you today is included in the material that you have uh so you can reference this later and also have additional material uh provided by us. So I will begin with a market update and just to touch base on where we were last time we met. We talked about inflation. We talked about unemployment. We talked about the Federal Reserve anticipated changes and expectations around adjustments to the overnight uh Fed funds interest rate. Um I can say that of the things that we talked about last time, some of them have held steady remain the same and in other areas uh you won't be surprised to hear there have been major changes particularly around what this first bullet point here says. geopolitics has overtaken US macro fundamentals as the market's primary focus. So, we're always talking about inflation. We're always

talking about labor. Uh but what is driving that uh in the last month, give or take, is the conflict in Iran. And uh specifically, that's driving our inflation that's uh kind of pushed that uh very sharply upward. And we'll look at some charts and numbers around that in just a moment. Um in summary uh the reason it matters so much is so much of the world's oil supply uh comes from Iran and is shipped through the straight of Hmuz even if it's not sourced uh directly in Iran it is shipped through that straight and when the straight is shut down that limits the globe's access to that commodity and it affects prices worldwide and when the straight opens up then it can fro uh flow freely and prices normalize So, uh, we're keeping a very close eye on that. Uh, despite that inflation, uh, the Federal Reserve did meet and they did maintain rates at a range of 3 12 to 3.75%. So, uh, the price cuts that were uh, previously anticipated have not been realized yet. Not to say they won't still be realized in 2026, but nothing has happened yet from that front. Um, I'm going to try to move through these relatively quickly. Um, we talked about the straight of Hormuz and I ran in just a uh just a moment ago. This chart on the left uh should hit close to home for most of us who drive gas powered vehicles or or really consume any goods that are uh related to oil or shipped from overseas or uh uh honestly that includes just about everything. There there are very few uh goods out there that are not affected directly by the price of oil. In fact, if you were to make a list, it would be very short. It would be comprised of uh maybe some software, some streaming services. Everything else is affected directly or indirectly by the price of oil. Uh this map on the left shows uh uh something that is close to home for a lot of us

and that is fuel prices. How they've raised or how they've gone up across the country uh anywhere from 20% to more than 50% in some cases. Uh you guys here in Oregon, you appear to be uh less uh impacted relative to other states. Of course, that's because you guys started at a relatively high uh basis uh to begin with for the price of gasoline. I think the national average right now is around 4.5 uh dollars per gallon. Oregon average, when I looked it up last, you guys are a little over $5.30 a gallon. So, quite a bit above the national average. Um the chart uh on the right here, that that puts things into a little bit of perspective. What this shows is uh gasoline and other fuel as a percentage of overall household spending and it goes all the way back to the 1970s. So it's uh capturing you know different spikes in oil prices and different um economic phenomenon that we've endured as a country and what it shows is a correlation between uh economic hardship uh 70s oil embargo uh great financial crisis the co economy so correlation between financial hardship and uh high fuel prices. But what this has shown us also is that thanks to uh advances in uh more fuel efficient vehicles and uh overall relatively less reliance on oil uh even though gas prices have spiked the gas cost as a percent of household spending has not spiked as it has in the past. So there is hope that uh this this price shock won't affect us in the same way that it has affected the economy in the past. Um, this slide is a repeat of what was presented in the last quarter. We'd like to show this every time. The Federal Reserve, these are the two main things that they're looking at. This is their dual mandate to keep uh inflation under control and to keep employment strong. So, if we had to look at two numbers

only, it would probably be these two and these graphs right here. So, inflation on the left, this is one that has changed dramatically since we last met. We see the trend uh going back to March 23 coming out of the COVID inflation uh slowly gradually leveling off uh with some spikes due to tariffs. Uh and then when things appear to be under control again, they spiked right back up. When the slide was made, this was a forecast. Uh we could now uh change that dotted line to a solid line as the forecast became reality as uh CPI inflation did hit right around that 3.3% mark at the end of the first quarter. Uh you will notice though that the the projection the expectation the forecast is not for that uh trend to be sustained. It is expectated or it is expected that that trend will be reversed that inflation will come back to normal. Of course uh that is only a projection. We'll see what really happens. But the reason there is hope that that projection will be a reality is based on the type of inflation this is. Uh there's really two types of inflation. There's demand pole inflation. That's the classic too much money chasing too few goods in the economy. That's what we saw uh during the co years when there was so much cash uh injected into the economy and that uh demand pull the prices up. This is different from that. This is a cost push inflation uh which is often related to a shock in prices. And of course that's what we're talking about with oil here. So the uh the difference is while the first demand pull inflation can be prolonged, cost push is related to that spike in oil. And if we can resolve things in Iran and open the trade back up and get those oil uh shipments moving again, that uh shock to the supply uh should be normalized and uh inflation should follow. So that is why the trajectory looks uh like it does. Of

course, we'll see uh what really happens next quarter. Uh and then as far as unemployment goes, uh not a lot to talk about here, fortunately. Um labor market uh has contributed uh net positive uh healthy number of jobs and Q1 as well as Q4 2025. So, two uh solid quarters in a row of good growth. So, nothing to report here. Thankfully, inflation is the big thing we're talking about um as far as expectations of future future federal fund rate decisions go. Uh all of that uh leading up to more projections from the Federal Reserve. Uh this slide shows each member of the Federal Open Market Committee's individual and independent forecast for the major macroeconomic indicators. uh those being change in real GDP uh change in unemployment rate change in PCE inflation and then ultimately uh how that's going to affect their decisions around the federal funds. Again, this isn't a plan. This isn't a policy. This is um all members sitting around in a room uh submitting their independent and individual expectation. So, we can't we can't see the disparity in opinion on these. uh but what we can see is kind of what the aggregate total of their opinions uh is. Um and what I like to look at in these charts, let's start with change in real GTP in the top left corner here. Uh the light colored bar shows uh their prior. So this will be 2025 Q4 projection and then the solid uh colored bar will be their most recent projection. And so what I like to look at here is how has their opinion changed? Okay, I know that forecasts they can be on, they can be off, they can be accurate, they can be inaccurate, but what I want to see is how has their opinion changed quarter to quarter. And I do like to see that relative to Q4

2025, uh, they're more optimistic in their expectations for GDP growth for this year and next year. And then the long run rate is a very healthy 2%. Again, this isn't a number that you want to be as high as possible. There's a healthy range there, and a healthy range is going to be somewhere around 2 to 3%. So uh we do like to see optimism there and uh relatively or increased optimism relative to last quarter. Uh unemployment similar story uh forecasts for this quarter uh and the prior quarter are uh almost lock step with each other. Um but it is encouraging to see uh healthy expectations for that. Uh inflation similar story. Of course, if you look at the 2026 uh projection relative to the Q4 2025 projection, much higher for 2026 because uh apparently they didn't anticipate the strike in Iran uh the last time they did this forecast. But we do like to see um the the forecast the projections coming down to that healthy long run inflation rate of around 2%. Uh all of these factors combine to give us uh projections around the federal funds rate which held steady last quarter and uh it looks like no change at all going forward uh net net taking everything into account. They do anticipate uh future cuts uh bringing us to a long run rate of 3.1%. Which is also depicted in this chart here. Uh so just a quick overview of this. This is a dot plot. It's a uh famous uh famous uh graphic for uh economists and and people who enjoy paying attention to this. But each of these dots represents an individual on the Federal Open Market Committee. And each dot represents their individual um I don't know if you would call it a forecast or an opinion is probably a better word for it of where interest rates should be at the end of 2026,

where they should be at the end of 2027 and 28. And then of course the long run rate. And so what you see is um uh disperate opinions here. Um very very educated, very qualified women and men uh casting their opinions. And you see uh some want to still aggressively cut those interest rates and uh most want to hold steady. Uh the difference if we were to compare this dot plot with the dot plot that I showed you one quarter ago, the difference would be there's certainly less appetite to cut rates now than there was previously. Uh previously you saw more aggressive opinions around cutting rates. You don't see that anymore, but what is consistent is uh net net anticipated one rate cut this year, another one next year working toward a long-term Fed funds rate of just over 3%. Um, I'm going to move things along quicker here so I get to the bottom line, what you guys really want to see, which is the performance of your portfolio. But this chart just shows how the short-term rate has spiked with the market pricing out expectations of Federal uh reserve cuts, which affects our yield curve right here. The dotted line is the line that I presented to you last quarter, and there was still that dip around the 2-year mark. Well, this quarter again conflict in Iran leads to uh inflated oil prices affects prices of everything. Inflation goes up and what we see the result of that is is the market no longer anticipates the Federal uh reserve cutting interest rates. And so even though the Federal Reserve is not raising rates, the market no longer anticipates the lowering of rates. And that market expectation has brought that 2-year uh interest rate from three and a half% where we were last quarter to uh over three and 3/4. So it's interesting to see how that plays out in the yield curve. Um make note of this. I will

reference this again when I talk about your portfolio at the end. And this is the last slide I'll give you on the market. Uh and this is just uh kind of taking a step back and comparing where are we today relative to the past. So, looking at the 2-year Treasury yield, uh the 2-year is interesting because it is kind of the crossroads of Fed fund decisions and market expectations. Today, we're at 3.79%, which is higher than the 5-year average, higher than the 10-year average, and higher than the 20-year average. Uh the story here is that the zero uh rate environment we were in uh in the great financial crisis and then again in the COVID economy seem to be getting further and further in the rear view mirror. So, um I have uh just a couple slides on your individual portfolio that won't take long, but before I transition, let me pause there and uh give you an opportunity to ask questions or give me homework to research further and bring back to you.

Any questions? No, I don't. Tony, you got any? No, but we would welcome anything that you want to see that hasn't been presented. if you want to send information to through Scott to me um so that I can work with Ryan. If there's any economic information you'd like to see in the future, if you could if you think of something, just pass it through Scott to me and we'll be able to prepare something to look at.

Yeah. The only thing I'd point out is that we've during the budget committee meeting, we did talk a lot about the cost of energy and how it impacts so many facets of what we do at the city. Um and increasing fuel costs. It impacts everything from construction materials to steel to um our operational cost. Since we're primarily an employee driven organization, we've got people who require vehicles to go to water line sites to wastewater sites to 911 calls. Um it all adds up um really really quickly. And so we are seeing significant increases just in our our costs. And so the inflationary impacts that were mentioned tonight are reflected in what we're facing as a city in the upcoming proposed budget.

Energy is certainly one. Medical cost is the other one that yeah medical expenses are also I mean anything that's a material and supply uh supply driven uh cost and there's a lot of other pressures on healthcare too. But um you know the uh healthcare insurance is concerning. It is an unsustainable rate of increase for the city as it stands right now. So, I I know this is a part of the presentation and I'm I'm happy I know we talked about this at the budget committee meeting, but we do have a labor management committee. We're looking at, you know, trying to manage those costs better and still provide good benefit. Okay. Okay. Thank you, Ryan. So far, we're okay right now.

Very very well. Well, I will uh wrap up with this. Um I'll pause on the certificate of compliance at PFM. We have a outstanding compliance department and they take their job very seriously to ensure that uh all transactions, all investments are compliant with SEC FIN regulations and also with your um with your institutions uh investment policy statement. So that's something that uh we take very seriously. Here's a snapshot of your portfolio. Uh won't spend a lot of time here because there is not a lot of change relative uh to last quarter. Um, we're managing a little over $74 million in assets. Tony reminded us last time that does not represent the entirety of um of your cash and investments available as you have some in the state pool and maybe in other places as well. But as far as PFM's uh management is concerned, we're looking at a little over $74 million. Uh the we do track a 0 to threeyear benchmark very closely in terms of performance, in terms of duration. Our duration is just under that benchmark but very very close which is typical. Um I talked to the portfolio manager. We anticipate in the next quarter being at benchmark or possibly a little bit higher uh than benchmark duration and that is to capture a steepening uh opportunities presented by a steepening yield curve. Um as far as sector allocation goes, this is just about identical to last quarter. uh credit spreads and uh agency spreads tightened considerably and when those spreads tighten uh that means there's fewer opportunity to gain uh reward for taking that incremental risk and so our portfolio managers left things alone uh sticking with US treasuries and corporates uh very similar to your prior allocation uh this is just another way of looking at change over quarter you see a cash

infusion uh in the middle of last year and then Overall balances held steady for the last three reporting periods. And then as far as allocation goes comparing quarter to quarter. Uh as I mentioned, no moves beyond just a couple percentage points. Uh slightly lower uh US Treasury um federal agency unchanged slightly higher commercial paper. I spoke with portfolio manager about that. He saw individual opportunities there that he took advantage of. Was uh I heard a voice. Was there a question? No, that's me. um coughing because I've got a cough that continues. So, sorry.

It was it was muffled. I I am looking at the screen so I can't see the video. So, I'd hate to miss if someone was asking a question. Uh and this is the bottom line right here. What is your performance and how is that performance relative to benchmark? Happy to report this quarter uh and then uh in the long run as well performance has uh exceeded uh benchmark. Um quarter to quarter uh that performance will vary. Um but in the long run we try to keep our performance uh ahead of that benchmark and make our uh cooperation with you worth your investment. I'm happy to say uh that that is where we are right now. Uh and then this slide I believe is my last slide for you which is a uh nice picture to see and it just shows your crude uh interest over time period by period uh which has totaled $7.2 million in earnings since we began managing your portfolio just a few years ago. That concludes my presentation for you. Happy to stick around and uh answer any questions or take notes on anything that you would like me to bring back to the investment management team.

One thing I always like to say when we talk about interest earnings attached to the city's investment portfolio is that that interest earning is uh restricted and dedicated in its use either by state or federal law according to the fund of which it was acred to. Um, I think sometimes people look at the interest that acrewed and think that that's money is free use and it's just dedicated like a lot of the other money in that investment and unavailable for cross uses and funds that aren't supported uh as revenue within those funds. So, it's uh it's it's it's good. It's uh it's like it's the best of days, it's the worst of days in terms of um general fund uh discretionary spending versus our other dedicated funds that are doing well.

Yeah, good point. Thanks, Scott. So in April we we reported to you the cash and investment reconciliation. Um and so for the same period ending March um we had 134,000 in cash and investments in total. So 74 million was with or se almost 74 million was with PFM but we had another 57 million a little over 57 million in LGIP and then um about um 3 million or a little less than 3 million in the bank account um for operational but of that 134 million only 16 million is what we would call unrestricted that we can use for whatever we need. Um the rest of that is restricted and and that reconciliation shows you what those restrictions are, whether they the highest one would be in the system development charge to to do infrastructure needs within the city. Um that's 45 million is restricted for for that use. Um 39 million is restricted to be used for utility um in the utility funds um for infrastructure and needs within the utility systems. um another $18 million is in um restrictions and 2 million in in the URA. So there's there's restrictions on much of this fund. It's not just all available for for the city, but

and of course the unrestricted fund is allocated within our budget to support degress discretionary programs like the police department consumes a significant share of that. uh parks and wrecks uh consumes uh parts of that finance planning and then of course the community center construction project is a significant financial risk that we're trying to build into the future operations of those discretionary dollars as well. Okay, just want to point that out and we either Ryan or I can answer any questions you might have on the portfolio. Anything else? Anything come up? No, I think we're good, Tony. Thank you, Ryan. Thank you, Ryan. Thank you. We'll see you next time. Okay.

Okay. After that news, going to move on. I do not have any communications. Did anyone have anything that came in to share? No. Next up then is business from the public. This allows the public to introduce items for council consideration that's not already scheduled on the agenda. Comment time will be limited to 3 minutes. Um, and I do have a couple uh speaker cards. We have uh people that would like to speak. I have Nancy Keller.

Thank you, Council and Mayor, for listening to us and having this open tonight. I'm Nancy Keller, the executive director of the Woodburn Senior Center and North Marian Adult Center. Um, I have been hands-on since since we reopened in 2023. I've been on the board and active hands-on physically down there working and the last two years I've been the executive director. There were some comments when Terry did Terry Gonzalez did her presentation last month and a couple of items that have bothered me and I wanted to bring to the council's attention. Um the one of the first comments when she was asking for the budgeting and doing her presentation, one of the first comments that really struck out to me was she was asked had um what were the other churches doing? I wanted to explain very clearly that Emanuel Lutheran Church or the churches in this city are not responsible for the seniors. That is a community thing. My second thing was that we're an all-American city in the running as I heard from the city manager. How can we be an all-American city and not support the senior center? That's a big deal to me. My third thing was asked I think by Mark Wilin. He wanted to know how many members we have an active active we don't have members. We have approximately 100 to 120 active attendees per month which grows on probably it depends you know we'll get three or five new members and of course because we're dealing with senior citizens you know they can't always attend or something happens. So that answers that question for you. Um the other comment that um bothered me was how many of the city council have actually been down to the senior center? mayor has. I know I have invited in the past. Thank you, Mark Wilk. You have, Jen has, but how many have you actually been down there and see that what we do on a daily basis? I go to um coalition

meetings for directors for Mary and Pulk County. We are the only city that is that is not supported by the We are the only Woodburn, our senior center is the only one that is not supported by the city. That's all I have to say. if anybody has any questions. Thank you. Thank you very much. And then Pat Peterson, you have something to say.

Okay. Stand up. You want to stand up? Yeah. I'm just Yeah. Okay.

Okay. I am here because I'm so grateful for these women and men who run the senior center. Without them, I would not be able to walk today. I had a very bad accident and ended up in assisted care at country medals. These people gave me new hope because it was like living in an institution. There was no no enjoyment, no happiness, nothing going on. They were just old people waiting to die. And I don't want that. I'm not ready. It's so we have 56 people who have signed a petition and they want so badly to have it go through for them because they volunteer their time and all of their energies sometimes 40 hours a week and extra. We do it for free. We feed sometimes a thousand people and that's a lot. And they're lined up for two blocks down the street, no charge. And if they want to make a donation, they can. All the food is donated to us. And sometimes we kind of have to scrge, but nevertheless, it comes through and everybody gets fed. Now, I I get good care at the assisted living, but I will never be able to walk alone. But these people there are wonderful, but they need to get an activity going and they need to come out of their shell and their rooms and come to this place because it made my life a whole lot different cuz I was a whole lot more energetic than I am now. I can do it in spurs, but it's been wonderful.

Just wonderful. And I would love to see us get some funding to help the elderly and people who want to get out but don't know where to go and we want to get them. So, I appreciate you're listening to me. And thank you, Pat, for sharing. I know so many of you. It's nice, but I don't know if I missed anything, but I had notes. But there it is. You know, it's just no good. Thank you.

It just goes out of my hands quicker than it comes in. So will you consider the 56 signatures of people who are coming regular and we are getting crowded and we we're making the best of it and I love it and I will never go any place else. Okay, thank you so much.

Thank you. Thank you Pat. Do we have anyone else that's out there that would like to speak that didn't uh weren't able to fill out a speaker card? No. And moving on to the rest of the business. Uh next up is consent agenda. Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the address of council member. Council member and we have the city recorder. Please read the items out loud that's on the consent agenda.

The items on the consent agenda are as follows. Woodburn City Council minutes of April 13, 2026. Monthly financial report for March 2026. Traffic enforcement report for January through March 2026. Liquor license application for Lost Del Puerto Marice LLC. New development activity for April 2026. Letter of support for Midwami Valley Community Action Agency's position on HUD funding opportunities. Updated firearms range use agreement with Hubard Police Department and updated firearms range use agreement with Silverton Police Department.

Thank you. Does any council have any thing they'd like to pull off there? I would just like to add that um I am a member of the executive board for Midwell Valley Community Action and this note came to me requesting an organizational letter towards HUD and after talking over with our city attorney. So we put it on the uh agenda to get council approval for that. You all I'll do some thank you for that.

Mr. Mayor, I did have a uh just a question about it. I I support the position paper of the agency and our support of it, but it didn't seem to be tied to any particular funding request for Woodburn at the moment or or am I mistaken? No, you're right. It is. It's just general request for federal funding to come in. Yeah. Community action gets uh right now some 80 million a year. They are there is a grant they are looking for particularly from Woodburn. If this is the one that fills it that would be that would be great. Yeah, you're right. This is not specific request from Okay.

Anything else? If not, I'd entertain a motion to adopt the consent agenda as presented. I move to adopt the consent agenda as presented. Is there a second? Second. Move second. All in favor signify with an I.

I opposed. Motion passes. Thank you. Moving on to uh we do not have any table business. We do not have a public hearing. Moving on to general business. First up is a council bill. And before we get into that, I must say that I am going to recluse myself from any discussion on this. As a retired uh manager with Republic, um I'm still getting a service benefit from them. So, I will turn it over to our council president uh councelor Sha to take it over. Thank you. Give me the owl and I will

take my water and move on. Scooch over.

Uh the uh the next um council item is council bill number 3301. Madame President, I would like to introduce council bill 3301, an ordinance regulating solid waste management, including without limitation granting an exclusive solid waste franchise to United Disposal Service, Inc. an Oregon Corporation doing business as the public services of Marian County, Woodburn, establishing service standards and establishing public responsibility, repealing ordinance 2554 as amended by ordinance 2635, prescribing penalties and stating an effective date.

Thank you. Um, council bill number 3301 has been duly introduced and being an ordinance requires two readings. May we please have the first reading by title only if there are no objections. Council bill number 3301 ordinance regulating solid waste management including without limitation granting an exclusive solid waste franchise to United Disposal Service Inc. an Oregon Corporation doing business as Republic Services of Marian County, Woodburn. Establishing service standards and establishing public responsibility, repealing ordinance 2554 as amended by ordinance 2635, prescribing penalties and stating an effective date.

We have had our first reading of council bill number 330. We may we now have our second reading again by title only if there is no objection.

Council bill number 3301 an ordinance regulating solid waste management including without limitation granting an exclusive solid waste franchise to United Disposal Service Inc. in Oregon Corporation doing business as Republic Services of Marian County Woodburn. Establishing service standards and establishing public responsibility. Repealing ordinance 2554 as amended by ordinance 2635 prescribing penalties and stating in effective date. Okay. Is there a staff report or

We do have one. Thank you, council president, members of the council. Jim Ralph, assistant city manager. Um yeah, we're happy to bring before you uh this new franchise with Republic Services. The um we're still operating under the current franchise which was adopted by the council in February of 2018 and it was set to expire in February of 2025. It was a 7-year franchise and we started working with Republic on the renewal prior like long prior to its expiration. As we dug into the franchise agreement, we realized that it was basically the form of that franchise was was becoming pretty antiquated and there had been a lot of changes in the industry and in state law that govern solid waste management and even just best practices that really warranted a complete rewrite of the franchise. So, it wasn't going to be a simple update to the existing franchise. And in order to have the time to do that, we asked the council to extend grant a one-year extension to Republic, which you did in January of 2025. Um so that that one-year extension expired in February of 2026. However, um the way the franchise reads is that upon expiration, they're required to continue operating under the terms of the current franchise, and that's what they've been doing since then. Um, so we've been working uh for probably a year and a half on a complete comprehensive update to this franchise agreement. And I say we, it's mostly been uh assistant attorney Chris Kilmer, and that's why he's up here with me. Um, he's going to take you through the particulars, kind of the highlights of what's different with this particular um, agreement. And I'd also like to thank the Republic team. It's been a really nice collaborative effort and we've spent a lot of time reviewing things together and getting feedback from them and um incorporating their feedback into the ordinance that you would have before you

here tonight. Um they're also here and prepared to provide kind of an update, kind of a an abbreviated annual report on how uh the year 2025 went. And so they have a few slides and some information to go over um as soon as we're finished here and you address any questions that you have of staff. And we'll we'll hang out up here too while they're making their presentation to make sure that we can all answer your questions. One weird anomaly that I want to point out that Chris probably would is that the way that the ordinance is written is that uh the council is required to provide an opportunity for public input. So it's not a it's not a traditional formal public hearing. Um, but what we'll just ask is before you, you know, would ask for a vote, uh, that you would open up the floor for the public to provide comment on the the draft franchise if there is any. So, with that, I'll turn it over to attorney Chris Gilmer.

Good evening, Madame Chair, members of city council. Chris Kilmer, assistant city attorney. Um, just echoing what Jim said, uh, this is a culmination about a year and a half's worth of work. Um, and it's been a great experience working with the Republic team, working with Jim. Um, this franchise is unique in that, um, working on it required both modernizing the franchise, but also keeping some very unique elements of Woodburn's franchise that you just don't see necessarily in other communities. Um, so, uh, with that, I'll just kind of walk you through the high points of, um, what we modernized and, um, some of the things that we're really happy that we are, um, still have around here and unique to Woodburn. So, actually, I'll start with those. Um, the two big ones are Republic is still going to have a local business office, phone number, operations facility, and will publish and maintain a local phone number that customers can reach uh, for customer service. Um, not every community has a depot right in town. And so, you know, that's really important. It's really great asset for our community. And then the other really big one is that Republic is still going to accept multiple forms of payment, uh, including cash. Uh, Woodburn uh, is an economy that operates heavily on cash. Um, and so that is, uh, an important thing to have delineated specifically in our franchise. Republic has always been great about saying yes, you know, while other economies are moving away from that and communities are moving away from that, we're happy to keep that in there. Um, some things that we updated, just a few. Um, so the franchise reporting requirements have been updated. Um, they reflect uh regional reporting requirements specifically through Marian County. Um, and they have kind of uh better parameters on when those reporting requirements need to be in. um so that

uh everyone has time to do the analysis of the data, determine whether there needs to be a rate adjustment um and all of that. Um more detailed description of allowable and unallowable expenses. So that's going to help determine the franchisees rate of return um and um when rates are going to be changed. Uh let's see here. More detailed delineation of franchisee responsibility, city responsibility, public responsibility. our last uh previous ordinance um was a little scattershot on that. So, this very clearly lays out those different responsibilities. Um updated service standards to reflect new legislation, the recycling modernization act, unifor statewide collections uh lists and other recent legislation. Um updated enforcement language and delineation of enforcement responsibilities for the city and for the franchisee. Um update dispute resolution process. Uh, Republic is going to pay a franchise fee that's 5% of their gross revenues. Um, it's important to note that that goes into the city's general fund. Uh, which as you know is, you know, the fund that we really want to have, uh, as much stability in as we can. Um, but it's also one of our most volatile funds. So, franchise fees go a long way to adding stability to that fund. Um, and I think Jim pulled the number. So FY 2024 20225 that was a total of $391,353. Um so those franchise fees are really important and provide a lot of stability. Uh Republic's going to provide all city accounts with once weekly solid waste collection and disposal services at no charge. They do that now. Um and the initial term is for a 5-year uh contract with the option to renew for up to an additional five years. So, lots of updates.

Great. Um would excuse me. Um would um say Cindy or would you like to come up and say any like say anything? We'd love to hear from you. And Jim, I guess sorry I didn't use your last name.

Thank you. Um council president and counselors. uh Cindy Rogers with Republic Services. We're gonna also give a a brief like highlight annual report. Um but I will say that the process was very collaborative. We were able to make some significant changes uh working through some things like community outreach and of course making those adjustments um regarding the recycling modernization act. So it was a it was kind of a long process but it I think we the product is it was well worth it. So um staff has been great, Chris has been great. this first time we've got the opportunity to work with Chris and so um yeah it was a really good process and like I said I think the um the the product is um favorable for both so appreciate it

thank you slides up if you want to oh any comments mind just going right into it y all right is the mayor coming back to this part or no he's okay you're here Okay. Okay. Galleries here.

Council President and counselors. Um, good evening. My name is Cindy Rogers and I have had the pleasure of serving as your municipal relationship manager for nearly three years. Um, in the audience we have John Oliver and he is a new general manager. Um, John has been with your public services for nearly seven years. four years as a general manager in Kent, Washington, and three years as an operations manager in Wilsonville. Uh, also in the audience is Cap uh Travis Comfort, your municipal contract administrator. You recognize him from a lot of community events. Uh, Travis has been with Republic Services for nearly seven years. And then I'll go ahead and let uh Josh introduce himself.

Good evening. Um, I'm Josh Harvey. I'm the operations manager here at the Woodurn Division of Republic Services. Um, I've been here a little longer than everybody else. Um, 29 years uh in two weeks. So, Wow, congrats. Congratulations. Which is amazing since he's only 29. Yeah, it's a good year.

So, uh, today's presentation is on the essential services we provided for the city of Woodburn in 2025. Um, this year's presentation, as staff noted, is slightly different. Um it's paired with a request for city council to approve a new franchise agreement with Republic Services and renew our partnership with the city of Woodburn. Um like I said earlier, the drafting of this new franchise agreement was collaborative and now reflects the new recycling standards to be consistent um with the recycling modernization act as uh Jim and Chris mentioned. Before I start, um I would like to congratulate everyone um every community member, including 18 of our co-workers that live in Woodburn. Um everyone who works for the city and of course all of you for the welldeserved nom nomination for being a finalist in the all-American city award. Um I do not think that you will need it, but um we do wish the city the best of luck and we are rooting for you. Next slide, please. Thank you. Our drivers service near service nearly 6,600 single family homes in 2025, 10 times a month. That's an increase of 200 new residential customers, a 3% increase over 2024. We we service trash and yard debris with food waste weekly and recycle in the glass bin every other week. Customers can put motor oil, cooking oil, antifreeze, paint, and batteries in their glass bin. We also offer additional services for residential customers, including bulky waste pickup um for items that will not fit in your cart and then large containers for bigger projects. In 2025, we collected nearly 12,000 tons in carts, a slight increase over 2024. The number of multifamily customers has

remained the same the last couple years at 56. Commercial customers increased nearly 12. That's almost a 4% increase. Total tons and small containers uh you also might know them as dumpsters uh was down slightly by almost 2%. Next slide please. Slide three shows that we did 3,699 calls in 2025 for large containers, which are drop boxes or uh compactors. This was down from 2024 where we did 4,121 halls. Um that's a little over 10% decrease. The decrease in halls is mostly due to the completion of the Amazon construction project. So, the total tons hauled for large containers were up by 2,285 tons. That's almost a 14% increase. We had nearly 95% increase in cardboard and and an over 5% decrease in trash. So, this shift in tons is largely due to the Amazon site shifting from construction phase to the operational phase. Next slide, please.

The recycling uh depot off of Front Street is very popular and like like uh Jim said, it's unique. It's unique. Not a lot of uh our communities have a depot in their cities. The depot is free for Woodburn residents and businesses. You don't have to be a customer of Republic Services to use the recycling depot. And then in addition to the co-mingle, recycle and glass, we we collect electronic waste uh electronic e-waste at no charge. Next slide, please. Our drivers, technicians, and sta uh customer service staff are always striving to improve and provide world-class customer service. In 2025, we saw a significant decrease in customer complaints. We went from 31, which isn't that many, um, in 2024 to 21 in 2025. We also, we always appreciate when customers take time to give us feedback. I especially like the feedback from Becky saying that our drivers stop for them to cross 214 when they are out for their morning walk. Safety is our number one core value. Next slide, please. We are engaged and invested in the Woodburn community. The engagement sometimes comes in the form of educating people on what they can recycle in their carts and their containers, helping to clean up the downtown alley, tableabling at a Woodburn High School career day, and and working with Woodburn's nonprofits. These opportunities to engage in the community community are so important to us. I always enjoy talking to people in the community and they really do express their appreciation for our presence in the community. Next slide. We continue to make sure that the city meets their opportunity to recycle

requirements. Building on the opportunity to recycle is the recycling modernization act. As you may know, uh, Oregon's new recycling modernization act took took effect July of last year. The RMA established as an extended producer responsibility system, meaning that the producers of paper and plastic packaging now pay into the recycling system. It's important to note that those funds started to come into the system to help offset some of the costs of recycling. On the bottom of that slide here, you'll see that both government partners and private companies are working together to implement new systems and ensure that it works. And that's all I have for you this evening. We're happy to take any answer any questions. And if I could actually just add to a couple of things that Cindy mentioned, um the list of community events that they support is extensive and um you know, it's it's definitely something that we significantly appreciate and I don't think it's necessarily the same in every single community. So they they do a lot for the Woodburn community. Um also, you know, the complaints that they the few complaints that they receive, um they must be managing very well because we receive very few. In fact, I'm trying to remember the last time we received a complaint. It's been probably a couple of years. So, they do a tremendous job with providing service and and dealing with um issues that come up with their customers along the way. So, we have a long history with Republic. They've been a great partner of ours and uh we appreciate them continuing to serve the community.

And I might just jump on to Jim's comment and say that my long-term relationship with Republic has been great. Very responsive. I want I can get a hold of Republic at any time and they're um always resolving issues uh participating in the community. We've done some really cool community projects together over the years. So, we just appreciate them as a community partner. I do. It's good. Yeah, Travis, I I saw you at the Cinco de Mayo uh uh event. Um I got to say my son loves going to your guys' little table. He's always looking for those little blue trash bins. I got him in trouble cuz he was sneaking candy into his room and I was finding rappers everywhere and the other day I was cleaning his room. He had that little thing full of rappers trying to recycle.

So now he's looking for him. Yeah. Good for him. Could you do a like special pickup service for please dad doesn't have to get involved in that? Uh, thank you Cindy for that presentation. That was great. And um I'm a customer naturally and living in Woodburn. And I just want to say that um every driver that I've ever gone by my house and if I needed some help or something, they have actually gotten out of their truck and helped me.

You you wouldn't find that anywhere. I mean, well, maybe, but um I'm so proud that we, you know, that the franchise agreement has been um presented and I think you did a great job of telling us what goes on at the recycling garbage and all of it. Thank you. Thank you. Okay. Now, is there any public comment? No. Is there any discussion? Okay. So, um ask we're need a roll call vote. Councelor Khova.

Yes. Councelor Cornwell. Yes. Councelor Wilk. Yes. Councelor Bravo. Yes. Councelor Shab. Yes. Councelor Kantu. Yes. Okay. Council bill number 3301 has been duly passed. Thank you. Thank you. All right. And now would our would our mayor please return to to the D? Thank you. Thank you, Sandy. Nice. Only have lots to say.

Right. Good job.

Okay. Yeah. Let's for the children in the reading. Okay. Um, moving on, we have an amendment to the construction contract for the roof replacement project for Woodbury Library.

Hi. Uh, good even good evening, mayor and council. Jesse Cuomo, community services director. Um before you tonight is a contract amendment for the library roof project um that was awarded on February 9th. Um so the project is moving along quite quickly and well um it's actually ahead of schedule by several weeks. Um but in the um prog um in the process of removing the old roof, they did identify that the um windows on the east side of the building on the top side of the building um were failing. Um we do believe those are original to the building just like the roof. of nearly 50 years old. So that's not a surprise. Um there was an opportunity to just replace the glass itself which was is kind of limited in the amount of warranty we'd get as well as we can't couldn't guarantee the same kind of leak prevention um we'd have. So, um, the reason you're seeing this, um, amendment in front of you tonight is to accommodate for the increase in cost for replacing that whole window system in the upper area with some contingency because they don't know, um, if there would be any dry rod or anything else that isn't included in the additional cost. Um, so that's why you see this um, piece in front of you here. One other note that's in the staff report is that um when they originally bid this project, when we bid this project, we had an alternate for um replacing the sheet metal that comes down side of the building. Um and then we had a second alternate to paint the sheet metal um just to see what that would all look like. with the bids coming back as high as they did. Um I was hesitant to approve that at that time, um the $19,000 for painting because we just didn't know with a 50-year roof what we were going to get into once we started pulling off the sheet metal. And so I'd rather hold on I wanted to hold on to that contingency at that time. And so we didn't improve that 19,000. Um since the project is going well, um we wanted to take this opportunity to allow that painting with so within within the current contingency that fit. but this additional window replacement put it

over the top and so that's why we're back in front of you. Are you looking for any other opportunities out there to extend the noise and disruption along Second Street? We were going to put speakers just pumping music toward towards Second Street. But the west side of the Yeah, the west side of the giant. Exactly. We're trying our best here. They No, they're doing an excellent job. I agree with them. So, um yeah, happy to answer any questions. Any anything we need new windows on? Okay, I'd entertain a motion.

Um, I move to authorize an amendment to the construction contract for the roof replacement project for the Woodburn Library with Toppers, Inc. from its previously awarded $548,184 to an amount of up to um 63 um,000. Perfect. Thank you. Is there a second? Second. Move and seconded. All in favor signify with an I. I. Opposed? Motion passes. Thank you.

Thank you, Jesse. Next up, we have a uh a change order for uh our preliminary design services for storm drain drainage master plan and wastewater facilities plan. We have Curtis to give us an update on what that's all about.

Yeah. Thank you, Mr. Mayor, members of council. um with the um passing of House Bill 4035 with the expansion of the 125 acres that was put to the north that we're um including in our urban growth boundary. Um we needed to kind of come back to our master planning work that we haven't quite wrapped up yet, which was probably good timing um to add that 120 acres into our plan for the next 20-year process. So, we really needed to kind of look at there's a lot of issues that we we're going to have to address as far as storm water and then wastewater. Um, the other part of this is also doing something for the water system as well. So, we're going to have to add some infrastructure for that. So, we need to make sure that we have enough water to supply and make sure that we have enough well sightings and those type of things before they start building houses. So, that's our main concern with that. So, the one for the water is $40,000. We're not currently in a water master plan update right now. So that's why that one's a a little bit more. They're going to have to do a a little bit more work to kind of come up with a bunch of numbers for us on that part of it. So luckily we can hopefully get it done for $25,000 for each one of those master plans that are currently in in process and we're hoping to have that wrapped up by the end of September.

So does it help flat land for water to flow? if the water side of it is not really that big a deal. Wastewater and the storm water, you know, how far is it going to have to go? Is it going to have to be pumped? Are we going to have gravity systems? Are we going to have to put in pump stations? That kind of stuff. So, that's why it's important. So, normally the master plan gives us that growth for everything within the UGB and we can't plan outside of that. So, since this was actually added during our updating process, it was a good timing in order to make that happen. So, it would have been more expensive had we had to wait. So, thank you. Entertain a motion.

Well, first, any other questions or discussion on this? Then I would entertain a motion.

Thank you. Um, Mr. Mayor. Um, I move to award a contract change order for additional preliminary design work for the storm drainage master plan and wastewater facilities plan projects to include the proposed new one-time urban growth boundary UGB expansion under House Bill 4035 to Concert Inc. in the amount of $25,000 for the SDMP um and $25,000 um for the WWFP and authorize a city manager to sign the contracts and um award a contract for prelim preliminary design services uh technical memorandum um to update the water facilities plan to include the proposed new one-time UGB expansion area under House Bill 4035 to Concert, Inc. in the amount of 40,000 and authorize the city manager to sign the contract.

That was a mouthful. Yeah, that was a Sorry. Can you get that in one sentence? Could we? Yeah. I didn't write that. So, second. Thank you. All in favor signify with an I. I oppose with the same. Thank you. Motion passes. Thank you, Curtis. Thank you. Next up is a change order for additional design and bid package for the Woodburn High School Front Street Safe Routes Project. Um, Ranata is going to give a little bit of I've asked Curtis to stay up here with me because he's moral support.

His his crew is very involved in all of these projects. So, I wanted to uh he may have some specific uh answers to questions as well. So, this is just a general update on pedestrian railroad safety as well, but what we have before you is a change order for additional design services related to the safe routes schools project in front of the high school. I do want to note that um this was the uh 1.2 million awarded from the Department of Transportation. the original scope is on Front Street and what you're seeing before you. And after bidding and designing the project and thanks to Curtis's crews, uh we realized that we had uh really competitive quotes, uh we had funding approximately 344,000 remaining. And rather than ODOT recapturing that money, we started to engage with the school district and uh city engineering and public works crews on what else could we get done? what were some other priorities? Um, and so I'll I'll take you through what was completed in the original scope first. Um, these are some previous conditions. If you were familiar with Front Street in the overpass, that's weight constrained. So, we could not install um sidewalks. Um, but really it was that uh what I've learned is called the teardrop oftentimes access to 214. Um there was a insufficient lighting for kids that were maybe after school activities. Um it was you know the the marking had started to expire and there was no pedestrian island refuge in the middle. Um so that was the original kind of project ODOT awarded the money to to to the city and um actually the city's delivering this project in this case and it was it has moved um forward quickly again previous conditions and some of the design work that was completed and then we've got

pictures I don't have um pictures more recently this is when we were about 95% construction but I think you're probably all pretty familiar um with the crossing and the islanding um island the lighting ing improvements. Uh school district seems really pleased and we did not impact um turning movements of some of those larger trucks. We have an industrial area to the north uh we wanted to protect but we've slowed them by having these I don't know what they're called. This little bump up where the truck can kind of make that turn. Oh, like a mountable.

Yeah, mountable curb. Thank you. Um so engaging with the I and I'll also note I was out there recently just kind of observing um and uh the rail line has also in uh added additional fencing if you guys haven't seen that. So it's really we're really working with the school district and the the you know

high the the users of this area to try and really guide them into the safe uh pathways that they should be taking. So to give you a little reference on that picture, the to the left of the screen would be towards the highway and the overpass and then of course that would be further to the south going toward the um Commerce Way down there. So the the fencing um we really didn't have much of a say in the type of fencing that was up. This is their standard their new standard of fencing. So, um, they've gone away from the type of fencing that they have down on Ogle Street because they, you know, vandalism, people can cut the bars out and that kind of stuff. So, they've gone to this. This is more of a an industrial look, I guess you could say. So, if we put up any other fencing for the railroad, it's going to look like this according to what the railroad says. So,

and the city is working as part of the police department's parking lot expansion and Legion Park. Curtis is also involved in addition adding additional fencing on property that we're responsible for to again control some of those shortcutting and those movements. Curtis, has some of that been done like at the PD? Yes. I I haven't been out there recently, but this part of the fencing is completed. Um, and I know that they had the posts in along 214 to the police department. I don't know if they got the sections put in. So, is it in? Can you see me? No. Okay. Chief doesn't say it says it's in. It's not in. So I got your window.

Uh so to the right of the slide, you're seeing the completed crossing enhancement area. That was our original proposal to ODOT uh and scope of work. And so realizing that we were going to have some cost savings, this was a bit of a stretch, but we worked with the school district and we successfully argued and it just it took some time, but we said, you know, really bulldog is there's the western access on 214 and then the eastern access on uh Front Street that this really is the same project, so let's make improvements at both uh bulldog bulldog accesses. Um and again, uh the school district has been involved, um in these conversations. And so what's proposed here is a replacement of the ADA curb ramps just for updating to make them more, you know, the the standards are changing often. Uh we will be able to hopefully install a rectangular rapid flashing beacon or RRFB. um some additional lighting improvements in this area, which we know again is is really important for those kind of school activities, especially in the winter months, and additional signage warning uh vehicles that there's a pedestrian crossing coming up and to to pay more attention. Um what's in front of you today is the ch change order to amend the engineers contract that we have maintained on staff because they're still getting final sign off on ODOT. that's to do the design work, but the city believes even with costs escalating, um, we've got a lot of curb ramp and RRFB kind of projects. You guys have your kind of thumb on what those costs are. Um, so we think with the remaining funds, we're going to get this done, and that's all within the original award, which is pretty good news.

Great. Um, so I have just a few more updates. So that's the presentation on on what we're asking. Uh, thank you for being creative and putting being able to utilize again. Uh, Curtis's engineers and public works. They they knew they know what's needed and what they'd really like to get done.

Um, so just a few more um updates. Um, when discussing safe routes to schools, and I hope that I'm going to get this correct. I have to remind myself. Um, it's expanded. They're now up to six E. But the core of safe routes to schools is education. So, incentivizing safe walking and biking, uh, you know, giving kids the information that they need about what are the correct safe routes, maybe the tools, um, what to be aware of, you know, what to look for, engineering. So, that project that we, um, just reviewed is is kind of an engineering response. Um, and enforcement. It's really important that you know people know that there's penalties or there's risk if you're not kind of following the the safe routes of schools. Um so we continue the city continues to work with the Boys and Girls Club, Woodburn Teen Corp, the police department, but there was is a program that we haven't tapped into in the past and it's the safe routes to schools education kind of coordinator position. Um and so this year just um last month was the deadline. We've been waiting like a year and a half. They have not had this open for some time. The opportunity uh opened up. We got a letter of support from the Woodburn School District saying they're very interested in this and it would fund a position for two years. Um so we are waiting to hear whether um that's something that we're um able to engage with the school district on the future. That's really we focused on the middle a middle schools and the high schools. That seems to be where we really need to do that encouragement um and and have more education. Um and just one other project update. Uh I really need to give credit to again Jim worked really closely on this. Curtis did a lot of outreach to businesses, but this was another ODOT delivered project. It didn't cost the

city anything except for our engagement of staff time. Staff time. And then Curtis, I know, met with several businesses. We engaged with businesses. I went and delivered flyers to some of the multifamily developments and businesses um for for this work that was called the urban design verification study that ODOT provided a presentation. I think it was April of 2025. So, it's been some time. So, we thought this was a good time to come back to you all. Um uh here's some of the timeline. So again, started in winter 2025. Um the ODOT hired, uh parametrics to assist with the survey work and data collection, kind of looking at where additional crossings on 99 to make for safer refugees should and could be located. When ODOT came to the city and uh pitched the project, they said uh we will fund this. It will provide additional design work and we're hoping there are some opportunities coming up uh for additional federal or ODOT funds which are are tenative now, but um the city could show that we're ready to go. We've done this work. We've surveyed with our community. We have additional design. So, we still feel we're ready to kind of t take opportunities um with this work. that um Jenna Berman who we worked with on this who's fantastic um has tried a few opportunities. We don't have any construction funding so this is just planning work at this point. Um but I will note that uh 50 unique surveys were uh received 340 unique visits to learn about the ODOT does these online open houses where you can just read about the project. Um this is a picture of Jenna actually at the 2025 Sinko event and some of uh our you know office uh the CHMCA officer it looks like. Um but they did some outreach and and engagement with folks and collected uh information and the city's role was to

make sure that the business community and those uh multifamily developments along 99 also knew that this work was happening and please you know give feedback. We need to hear about what are the routes um and concerns that you guys have. Transit was also involved. Um, so the study is completed. Again, no um no construction dollars at this point, but we've made some progress. Um, I thought this was an interesting um design solution on using um kind of an existing me median um and uh design opportunities for where we see people crossing a lot. Um so I'm hoping this is something that we can identify outside funding for in the future. Okay.

And uh this is what is called the I don't know if I kept the name. I'm not a traffic engineer, but the um just the the entire scale of 99 that they looked at and where some of those crossings um could be. So that's all I have. Okay. Thank you, Ronaldo. Y

very good. So I do need a motion for the contract change order for the safe routes project. Thank you. Um Mr. Mayor, um I move to award the contract change order for design and bid package work for the high school front street safe routes to school um project to um Harper Booth Peterson and Regelis whatever numbing out. Sorry. Um how about HHPR?

Sounds good. in the in the amount of $114,221.97 and authorize the city manager to sign the contract. Thank you. Is there a second? Second. Oh, thank you. Any discussion? Any questions of staff?

I have a Yeah, I have a couple questions. Uh Ranatada, you've talked about enforcement. I, as you know, work at the school pretty much every day and At the end of the day, I often see kids jaywalking at the bottom of the hill. Um, probably 200 yards from the appropriate crosswalk kind of right by, you know, where everything the exit on, all that. And I get so concerned for them because they're just dashing across traffic like it's a day in the park and isn't this fun? And and I get really kind of angry because as you said, who's enforcing it to tell them you don't cross here? may be quicker to go home this way, but you need to go down there or up the hill there, you know? So, maybe we need another crosswalk by the overpass. I don't know.

Um, underneath. Yeah.

Yeah. Okay. And I know our transportation system plan does identify in a long term an actual light and stop in that area as well. Um so safe routes to schools coordinators kind of like the community outreach coordinator and work that we've recently done with um trying to reduce truency and the teen court that Zariah I mean I think there's every touch point and and opportunity to talk about those risks and saving those couple of minutes and what the risks are. I think the teen core is is one of those ways. we don't really need to penalize folks to the highest extreme, but making sure that they have some um information from their peers. If we get a safe route to schools, you know, coordinator, I think that will be some of their educational work. But I I don't have I know that our city engineer, we have, you know, um enforcement such as uh parking, pickup, and drop up of of children, right? That's been an issue. So, we've made design changes to to make sure that those crosswalks are more visible. So

the person if like I'm I'm a big advocate for the program. I'm hoping we can get a safe routes coordinator. They will also collect feedback from the students and teachers and caregivers and say really what what is causing you know what is it because people just are sleeping in or is it because they're running to work after school and they just don't have you know they've got that job like we need more information so that we can design better and also provide better education. So that that would all be a component. But um I I think the school district, Zariah, others have you you try to tell them

we brought that up when when when we were designing doing the design work on the front street project. We brought that up with ODOT that you know kids are going to take the shortest path to where they're going to go as long as they don't get their white Nikes muddy. I mean really that's what it amounts to. So, you know, we put the fence up around on on the tracks in front of the police department. We tried to make the improvements on the on the Front Street Bridge and the and that intersection down on the bottom is going to be a spendy fix to make a crosswalk go in there because they're going to have to put in a controlled stop. So, we brought that up with ODOT. We made sure that ODOT knew that that was we wanted that to be a priority. And again, that's we're pushing on ODOT to do something on that highway system, which we can't get them to fill potholes. So, to get an intersection there to get that happening is going to be is going to be a long haul. So,

I do know that it's in our transportation system plan, even though this is an ODOT facility that when new trips and businesses are going, there's some recent projects a little south of this area being developed that they pay a proportional share in fee and we're just trying to get what we can to to uh get that improvement eventually, but it's it's very expensive. Thank you. Thank you. Anything else? Then uh all those in favor of the motion signify with an I. I opposed the same. Motion passes. Thank you.

So moving on, we don't have any other business. Uh we really don't have anything discussed from planning commission uh or administrative land use changes. The uh WCO project is going to be appealed. That'll come to us as a public hearing in a in a month or so. So, we will get it then. So, moving on to the city manager report.

Thank you, Mr. Mayor. I It feels like our last council meeting was a memory ago, like a long time ago. A lot's happened since then, but I we did have a budget committee meeting, and I want to thank city council for taking your Saturday and and I know we don't meet often as a budget committee, but it's really important work that we do. It's probably one of the more important meetings of the year. Um, and I also just want to point out that this year at the budget committee meeting, John Reinhardt mentioned that he had been our chair of the budget committee for 21 years.

And you know, I think that's right. As long as I can remember, John has been showing up every year to chair our budget. And so, just a big thank you to um to him as well. I mean, what a commitment that's been over decades. Um, and John provides a lot of historical knowledge. He just remembers when things were not so great and things were great and back when. So, uh, appreciate John Reinhardt. Uh, next time you see him, say say thanks.

Uh, Cinco de Mayo event community college. I think maybe was mentioned uh may have been mentioned earlier. Uh, we've been told by the Sheka that it was probably the largest turnout they've had since the event began, which is great. Uh, and it also I think bodess well for Fiesta. We're, you know, we're hoping Fiesta will be continue to be a big success and community based event. And so we're always kind of look to SinCo to see what to what might happen at Fiesta. And so that was good. Uh the day the budget committee meeting was also a community cleanup day and we had 100 residents uh turn out to participate in that uh across town, which is amazing. Every year, yeah, we get a lot of people.

Um and that was also quite successful. Uh, I know that the net, Mr. Mayor, I don't have anything else to report unless there's any questions. Are you gonna discuss bill road?

Oh, no, please. Yeah. Geez, how can I forget that's right here in front of me? So, on your desk there's a letter. Um, the city has been asking ODOT to conduct a speed analysis on butville. Uh, the city has been advocating for reduced speeds on there, particularly since the Amazon project was constructed in the roundabout. Uh, it has been a site of several accidents over the years. So ODOT has completed their speed analysis and they're recommending to decrease the speed of 5 miles per hour from 55 to 50. So we don't u we don't think that's enough and we also were uh believe that ODOT didn't consider more recent crash data as part of their analysis. So the city's going to respond uh with this letter and we're going to supply additional data and support uh that might have ODOT reconsider. I think ODOT will reconsider if we provide new data for them to plug into their analysis. The city's advocating for a reduced speed to 35 miles per hour from the roundabout to par road. Um and so we we're going to ask I'm going to ask the city council tonight that this is a letter. Um it's almost final. You can see it's uh signature lines for the mayor, the police chief, and myself. Um, but we'd like to ask the city council tonight just uh by a simple motion to uh approve and endorse the city's effort to uh have ODOT reconsider their speed analysis and reconsider our request for 35 miles per hour as opposed to 50.

Could I have a motion to that effect, please? ODOT. Yes. I make a motion to have um the city of Woodman response to the ODOT um speed zone investigation with the new um um criteria that we're supplying them. Thank you. Is there a second? Second. Any further discussion? I'd like thank Jim, everybody involved putting that new information together. That really makes sense. So yeah, I think that it is really important and I would note that we had a fatal fatality accident a week ago on this section of

there's been I think two or three accidents in this in in recent time period. It is a concern. Um you know there are plans to relocate parro there are improvements in the works down the road as development occurs. It's going to require more development to generate the resources to make those improvements. So there will be improvements to force safety over time, but it does seem that is more urbanized and this is not um not a reasonable speed to have. Uh the other thing I I think is um also notable too is uh ODOT does it does control speed. You know people have asked the city has jurisdictional control. Why don't we just put signs up? because we have to go through this process and and and and this is what it what it takes unfortunately.

Yeah. Well, and particularly with Par Road, the increased traffic there and coming off of that overpass, there's kind of a tricky area. Yeah. There will there are some plans to make some interim improvements in the meantime at that par road and I and there's some resources we have that we'll use to accomplish that. that is in the planning works now but the speed reduction is key to making any of that work um with sight impairment and other things uh the speed needs to be reduced. Thank you. Any other discussion? All in favor say I. I post the same motion passes. Thank you. Now that's all I have. Mr. Mayor

business from the council. Uh, Council Cornell, Jamie kind of uh explained everything that happened and how well it was attended and what a nice time we all had. So, it it just I want to thank the staff for all their hard work because they were all hands-on and made it go so smoothly, but Jamie is like the leader of the tribe. So, it it was a fun event. I participated in several of uh the different things going on and was wellfed and just we the weather was perfect and it was just a lot of fun to take people around. Yeah,

it was. Thank you for your attendance and help. Your experience and knowledge of Woodburn certainly helped Jamie too. Not all. Okay. Orlando, nothing for me. Okay. Counc. No, nothing for me. Council Wolf, uh I would just remind uh voters that we do have an election in process at this time, including a uh measure that the city has put on the ballot as uh to get an advisory opinion on reducing speeds in residential areas. Welcome folks consideration to that.

Thank you for the reminder. Good. council. Um myself and councelor Wilk attended the mayor's prayer breakfast last week. Um that was put on by the Kuanas French Prairie Kuanas Club. Both both. Oh, both of them. Okay. I get them confused and I don't want to, you know, mess it up. Um so that was a a very nice event. Thank you for everything that you had to say there. Thank you. Um, and then also to public works and maybe we can get a comment because the community might be interested. I know there was a slight water issue on Saturday evening that was rectified extremely quickly.

Yeah, I can address that just briefly. So, the city is conducting an afteraction report to take a look just at what happened and maybe what can be uh do risk for that. Again, it's a it's kind of a it's not a complex story. There was a software glitch that shut down the monitors on the pressure, didn't fire up wells or booster pumps. Um, when we saw that, when we were aware of that, public works at 12:30 night,

uh, resolved that issue, pressure build back up in the system. So, it was a software glitch um, glitch, if you will, and and you know, we're looking at that. you know, we may there's some actions we might be able to take, but we're really I'm just we need to wait and see exactly what happened, but um you know, we'll take steps to try to uh make that less likely to happen again in the future.

Well, you solved the issue quickly and I believe that the communication went out quickly because it was spreading like wildfire and everybody was asking what was going on and it was able to be it's okay. This is what's happening. The city knows they're taking care of it and then it was fixed. Yeah, I know that uh whenever there changes in pressure within a system uh it often will stir sediments that accumulate in the bottom of both water lines and also in people's plumbing. So uh you know it will generate cloudy water. People can just run their faucets till it's clear uh should this ever happen again in the future. Uh there was uh I was called u with a concern that there had been a boil water issue. No uh notice issue. That's not true. there was no uh health uh risk associated with this particular event.

Um so that did not did not happen. Uh and I guess I would um uh you know I would say too that the primary concern on these issues and why we want to be notified has to do with fire suppression. I know it's an inconvenience to people but we want to make sure there's always adequate pressure should there be a critical event with a fire. So we do respond to those things quickly and take them very seriously. and we're doing an after action report and there will be some steps taken to to mitigate uh the chances of this occurring again. Thank you. Anything else? Nope.

No, I just want to uh thank the city for the I recently watched the state of the union on YouTube, but I also saw the two new videos that were produced on the murals committee and uh was it the urban the businesses?

The businesses those were really well done. And I guess it's the same uh video photographer team that has done all of our artwork and it is uh quite a pleasure because I every once in a while someone will say, "Hey, I saw your new video." And so those are good and thank you to the team that's doing those and I'd like to see uh more of those as things come up with all the stuff. Maybe one on just a progress and update of a what's happening with the community center down the road. you know, as there's more visible good changes coming along, it might be good to to do those little shots in the news YouTube once in a while are great and I did enjoy seeing those. Thank you for that,

Frank. I have a quick shout out to Valley Pacific Florist and how beautiful the building is and it's just Oregon Way and 214. I get I'm so excited for the holes. Yeah. You know, the gas station is going in, which wasn't terribly popular, but it just looks so clean and new out there. I agree.

I agree. It looks good. So, couple things that I want to cover. I think everyone on the council's already been involved in this in the city, but uh since our last meeting, which was a month ago, there have been so many things going on since then. And I just kind of want to review and and thank everything was participated by the council, by the staff, everybody in the city was so so involved in these things. I just as as a reminder um when we had the governor here for a bill signing y

right here. And it it filled up this room plus some and that wasn't an easy event. So I thank everybody for being involved in that. We did have the state of the city a few weeks ago and and that was everybody again involved and I I thank you for that. Cinco de Mayo, I want to thank uh ChmeA for that. Representative Selenus was here on Friday and I I talked to her. So again, like like Scott said, it was a super huge event and going good. The uh the prayer breakfast Curtis, thank you for your involvement and and your quantities for that. Obviously the heritage conference we covered budget committee you know just think of all these things just since our last meeting

you know um and there's more you know and business goes on every day the city plus all this so you know Woodburn's doing good and and they're doing it you know under because of the people we have that work for the city and uh Mayor Sullie throwing all this stuff out there to the public for it doing a good job letting them know what's going on. So, no. Thank the council. And uh with that, I'd entertain a motion to adjurnn. So moved. Second. All in favor? I out of here. Thank you.