Planning Board - Regular Meeting

Good afternoon. My name is Chris Leak. I would like to call the meeting to order. Like to welcome everyone to the June 10th, 2025th meeting of the city county planning board. Would you please July 10th of this meeting of the city county planning board? Would you please stand and join us in the pledge of allegiance? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Today's meeting is being broadcast live on TV 13 and will be rebroadcast at 10:00 a.m. Friday morning and again at 400 p.m. Sunday afternoon. Our first order of business today will be the consent agenda. These are items for which the petitioner is requesting withdrawal or continuence or items for which staff has recommended approval and no one has signed up to speak in opposition. For our public hearings today, each side will have a total of 12 minutes. There will be no rebuttal period. Once the public hearing is closed and the board goes into work session, no one is permitted to speak unless a planning board member addresses them for a question. For general use district zoning request, the planning board must consider the full range of uses allowed in the zoning district being requested. The petitioner may not refer to a specific use for the property. For special use district zoning request, however, the petitioner must identify the intended use or uses of the site and give specific details on how the site will be developed. Items under section B of the agenda will require final action by the appropriate elected body, either the city council or county commissioners. As such, votes taken today by the planning board concerning these items are recommendations that will be considered by the elected bodies during their review of the request. Before addressing the planning board today, we will need your name, address, and zip code for the record. The first item of business is

the approval of the minutes of the June 12th meeting. Is there a motion? Move approval. Motion by Mr. Lamb. Second by Mr. Grubs. Any discussion? All those in favor sign of I. I. The same sign. That is unanimous. Now going to call on Mr. Brian Wilson to uh go over the consent agenda. Good afternoon, Mr. Chairman and members of the board on this rainy July 10th. We'll go ahead and proceed on the consent agenda items. Uh first item is B5. That's case F1392. This is the final development plan for the Brookberry Land Bay 7 on the west side of the beltway. They're continuing to work with NCDOT. It's just taking a little more time than they had anticipated. Uh so they are requesting that continuence to your August 14th meeting. Next item is C2. That's another automatic continuence. They're going to skip a month and go to the September 11 uh meeting. Uh again, that site uh does have several environmental features, topography. It's a complex site, so they have some some things to work out before they they bring it before you. And then our next item is B1. That's case W3650. Petitioner is Jeffrey B. Hensdale and Lisa Goins. This is the S Piper Place Town Home Development. This was continued from your June uh hearing. This is an 8.90 acre site located on the east side of Willard Road uh just south of I40. Um you can see that the site is bounded on the east by manufactured housing development that is MUS. On the west the RM12 zoned area is a mixture of multif family buildings mostly quadruplexes and there is an assisted living facility uh as well along Willard Road. Directly across are some um a mixture of vacant and um constructed uh single family

lots. And then again on the north side that that is um highway 40. Can see here on the aerial the site is undeveloped and heavily wooded. And again I'm not sure if you can see my pointer. Grab that. Uh that is the uh uh assisted living facility and those are the the quadriplexes and then the single family homes here to the west of the site. And uh this is the area plan. Um it does recommend uh single family residential uh consistent with the existing zoning. Um however again this site is located on a minor thoroughare Willard Road and is directly south of I40. It has excellent uh access uh to transit opportunities and uh therefore staff generally uh feels that this is uh generally consistent with the area plan recommendation uh as far as density and general land use. It's just a matter of product type. And this is the uh site plan. Um it is showing one single driveway entrance with uh two private uh streets with uh backout parking. It's a total of 10 town home buildings. It's an approximate density of 6.4 units per acre. Um they are showing all the required internal sidewalks and they did a really good job of uh locating the common uh recreation area central to the site. They've also volunteered a type one buffer yard along the rear of the town homes to preserve the viewshed and also to kind of provide an additional buffer for the rear yards of those town homes running along Willard. see the uh proposed storm water device on the north and south of the sites. And again, that's bounded by a perennial stream on the eastern side.

Here are the elevations. The site plan does meet all UDO requirements and the request is generally consistent with both 42045 and the South Suburban area plan update to prioritize higher density housing close to services and transit. And staff does recommend approval of this request. Be more than happy to answer any questions. Any questions for staff? No one has signed up. Is anyone here opposed to this recommendation? Seeing no one, I declare the public hearing close. What is the pleasure of the board? Mr. Chairman, I move the planning board find the request is consistent with the comprehensive plan. I have a motion by Mr. Lamb. Second, second by Mr. Grubs. Any discussion? All those in favor sign of I. Oppose the same sign. That is unanimous. Mr. Mr. Chairman, I further move the planning board recommend approval of W3650. Have a motion by Mr. Lamb and second by Mr. Grubs. Any discussion? All those in favor sign of I. Oppose the same sign. That is unanimous. [Music] All right. Our next item is B2. That's case W3653. Uh petitioner is the city of Winston Salem. Uh this is for Brookberry Farm phase 12. This is a zoning conversion uh case. So uh requesting to uh zone from Forsight County MUS to the city of Winston Salem MUS for an upcoming annexation. Uh the site is 4.73 uh acres located at the eastern terminus of Chanterella Court uh north of Brookberry Farm Road. Um again this is phase 12 of that development. I believe the anticipated buildout is approximately 14 lots uh for that. Uh so they're just looking to annex uh that area and we need to pro uh process the zoning conversion. There is the area. You can see the property is currently heavily undeveloped. It's just north of the manor house there. There's the Chantel Court as mentioned. So that street network will continue internal to the site. And there's the West Suburban area plan

update landings recommendation. It does recommend single family land uses in recognition of what was proposed in the original resoning. Uh staff recommends approval of this request and be more than happy to answer any questions. Are there any questions for staff? No one has signed up. Is anyone here opposed to this recommendation? Seeing no one, I declare the public hearing closed. What is the pleasure of the board? Mr. Chairman, I move the planning board find the request is consistent with the comprehensive plan. Second motion by Mr. Lamb, a second by Mr. Grubs. Any discussion? All those in favor sign of I. I. Oppose the same sign. That is unanimous. Mr. Mr. Chairman, I further move the planning board recommend approval of W3654. A motion by Mr. Lamb, a second by Mr. Grubs. Any discussion? All those in favor, sign of I. I. Oppose the same sign. That is unanimous. All right, Mr. Chairman. Our next item is B3. This is another com uh zoning conversion case. Case numbers W3654 city Winston Salem. Uh this is known as the Union Crossoning Conversion. again converting from forite count. Yeah, I did too. We might need to go back. I think it was I think you said the wrong number. I'm sorry. I'm sorry. Right. 3653. Yeah. I admit to recommend approval of W3653. I apologize. We have a motion by Mr. Glam. Is there a second? Second. Second by Mr. Grubs. Any discussion? All those in favor sign of I. I oppose the same sign. That is unanimous. Sorry, Mr. L. Next time we'll try to break these up a little bit. Uh, so, uh, next one is B3. That's W3654. City Winston Salem Union Cross zoning conversion from for South County RS9 to city Winston Salem RS9. Uh, it's 13.57 acres located on the north side of Union Cross Road at its intersection with

Thomasville Road. You can see the property is bounded by RS12. It's an builtout subdivision to the north, RS20 to the east, RS9 further to the west, and then there is uh AG to the south across Thomasville Road there. So, this is kind of in the periphery of the u the um suburban area. And you can see there's the aerial for the site. Um it is does have a couple of single family homes, some accessory buildings on it now, but it's largely undeveloped. You can see that builtout subdivision there and that street sub uh there that will uh generally most likely be utilized in the future should this uh be developed. And the area this is the south suburban area area plan update. It does recommend uh single family residential at a density of 0 to eight dwelling units per acre which is consistent with the existing RS9 zoning uh which was zoned back in 2023. Staff recommends approval of this request and I'd be more than happy to answer any questions you might have. Any discussion for staff? Right. What is the pledge of the board? Mr. Chairman, I move the planning. Oh, I'm sorry. Is anyone here opposed to this recommendation? Seeing no one, I declare the public hearing closed. Mr. Chairman, I plan to appropriately recommend uh or find that the request is consistent with the comprehensive plan. Second. Have a motion by Mr. Lamb. Second by Mr. Grubs. Any discussion? All those in favor sign of I. I. Oppos the same sign that is unanimous. Mr. Chairman, I further move the planning board recommend approval of W3654. Have a motion by Mr. Lamb. Second by Mr. Grubs. Any discussion. All those in favor sign of I. Oppose the same sign. That is also unanimous. Okay. Now we'll move on to item B4. This is case W3655. This is uh petitioners Douglas and Renee

Steedman Living Trust. Uh site plan was known as Sycamore Trails Town Homes. They are requesting a reszone from RM8s to RM8s to add some additional multif family and single family land uses. It's a 4.50 acre site located on the east side of Old Salsbury Road south of Brewer Road. Just giving more context, Peters Creek Parkway is a little bit off the map further to the east of the site. Uh you can see there's a mixture of different zoning here. It is RS9 directly to the south. IP for the cemetery to the east, RS9 to the north, and then further to the north, you can see a mixture of U general business, highway business, and RM18. Then again, just a little bit to the southwest, there's RM8s uh for some town homes there. And this is the area. You can see the property is largely undeveloped. There is one single family home directly to the north there and then another one um kind of at the corner of Brewer and Old Salsbury there. This is the bridge that's currently under construction anticipated to be completed sometime in the fall of this year. And this is the commercial building is the location of the old Moose Lodge. There are those town homes that I was mentioning further to the south. And then that GBS area uh kind of almost at the edge of the map there on the northeast. That's uh the location of where the new sheets is coming in. And this is the South Suburban area plan update ly's recommendation map. It does recommend uh it does show recommend um single family land uses at a density of 0 to eight dwelling units per acre. That was uh recognizing um the land use at the time. So was still had single family homes on it, not necessarily what the zoning was at that time, which was still RMAS. So it had not come to fruition since 200 I think it was 2005 when it was originally reszoned. And so that's that's why the area plan recommendation

is what it is. Again, it's allong a minor thorough affair. Um it's located near an activity center, has good access to transportation. Uh playing staff generally supports these types of requests. It's really a matter of product type and not density. Uh here is the uh site plan showing a 30 unit town home development. Uh it's going to proposing a total of six buildings. Um each building contains between three and seven units each. You can see there's a lot of different features on the site. U this is Old Salsbury Road here. To the west there's that single family home I mentioned to the north. This is a power transmission line to the east uh just to um to the to the west of the cemetery there. And then there's a perennial stream that they have to stay away from there on the south. So it's really kind of tied up on on pretty much every side except for the whole Salsbury side. Um they're proposing a density of 6.7 units per acre, which again is generally uh consistent with what the area plan recommends. They're showing one private street less than 500 feet long with uh private parking. Uh they are showing one proposed storm water device uh here on the western portion of the site. Um and then they're showing all the required buffering on the northern and southern portions of the site. I guess the single family residential zone properties. Um the site plan does meet all UDO requirements and staff does recommend approval of this request. Oh, and apologize. Here are the elevations in case you wanted to see those. So again, it's generally consistent with 42045 and the general recommendations of the suburban area plan update to prioritize higher density housing close to services and transit and therefore staff does recommend approval of the reszoning request. Um, no one has signed up. Is anyone here opposed to this recommendation? Seeing no one, I declare the public hearing closed. What is the pleasure of the board? Mr. Chairman, I move the planning board find that the request is consistent with the comprehensive plan.

A motion by Mr. Lamb, second by Mr. Grubs. Any discussion? All those in favor sign of I I oppose the same sign. That is unanimous. Mr. Chairman, I further move the planning board recommend approval of W3655. We have a motion by Mr. Lamb, a second by Mr. Grubs. Any discussion? All those in favor sign of I I oppose the same sign that is unanimous. All right, Mr. Chairman, we'll go to our last uh um consent agenda item for today. This is item C1. This is PBR 2025-11. Um, this is the Ably Acres planned residential development request. It's a 64 lot planned residential development in an RS20 zoning district. Um, the site is 26 29.62 acres and it's located at the northern terminus of Martin Street and Aaliy Street. And u I just want to point out this is just outside of the Walkertown jurisdiction. Um you may remember this site from u February when this came through as a resoning request to resent it to RS12. Uh that did go on to the county. They did ultimately deny the request. So they're back today to do uh essentially a buy right plan resident development meeting the current density maximum uh allowed in the RS20. And this is the proposed site plan. It uh illustrates a total of 64 lots down from I believe 93 lots which were proposed in the resoning. So you can see that to take it down to a lower density development. They're showing all required active open spaces. They have one large active open space uh at this continuation of Martin Street to the on the northeastern side and then one other active open space on the western side. The site itself is uh proposed to be low density. That's usually considered to be below 24%. So from a state uh storm water standpoint, no active management is required from a storm water device

standpoint. That's why you're not seeing any. The site plan does meet all UDO requirements. And um oh, I did want to mention they are um uh proposing to continue the public easement there to the offsite lift station. So, they preserve that that access there as well if you had any concerns about that. Um otherwise, the site plan does meet UDO requirements and staff recommends approval of this request. I'll be happy to answer any questions or if you have any questions for Mr. Snow. He's here with the town of Walkertown about what their requirements are. I was just wondering the um difference in the density or the number of units compared to the previous case. Uh it's 29 units total less less. Apologies. Yeah. Less less. Okay. But the same if I remember correct same connections. Correct. Okay. Move approval. I have a motion by Mr. Lamb. Second. Second by Mr. Grubs. Any discussion? All those in favor sign of I. I. Opposes. That is unanimous. All right. That concludes our consent agenda for today. Mr. Chairman. Mr. Chairman of board. brings us to item D on the agenda, which is the uh election of officers. For those that aren't aware, the election of officers in the planning board bylaw uh bylaws, it's dictated that the uh meeting the regular meeting uh for the month of July is when that we hold the election of officers. And as such, um since we will be electing the chair first, I will uh run this portion of the meeting. And once the chair is elected, I will turn over to the chair for the election of the vice chair. So, at this point, I'd like to ask, are there any nominations

for chair of the planning board? I'd like to make a nomination for uh Jason Grubs as chair. Are there any other nominations? If not, is there a motion to close the nominations? Second. It's been properly motioned and second. Uh, all those in favor, please say I as far as closing the nominations. All right. I. And so, actually, I believe that that the chairman is now uh elected by acclamation uh since there were no other um candidates. So, at this point, I will turn the meeting over to the chair, Mr. Jason Grimes. All right. Well, thank you, Mr. Leak, for that nomination. And uh I certainly given the the two folks that have preceded me in this spot u feel like I have tremendously large shoes to fill. Um but but appreciate the confidence and look forward to continuing to serve with all of you on this board. Um we'll now open the floor for nominations for vice chair. I'd like to make a motion for uh Salvador Pacino. All right. Any further nominations for vice chair? Seeing no one, is there a motion to close the nominations? Mr. Lamb. Second by Mr. Leak. All those in favor of closing the nominations say I. I. Any opposed. All right. That's unanimous. Congratulations. So, the nominations are closed. I guess it's sameation. All right. Okay. All right. Well, Mr. Chairman, I will allow you to continue, but I think I still have the next item, which is staff report. Wonderful segue there. It is. So, uh, with that, just a few things. I will first turn it over to Kirk, who will give you a preview of our

work session. This is still a little fluid, but I will let him talk to you about that. All right. Uh, thank you, Chris. Uh, good afternoon, uh, Chairman Grubs. My first, uh, first time to say that. And, uh, um, board members, uh, we've got three items scheduled for the work session. The first thing is, and this is tentative based on uh making sure the folks will be able to attend, but we're reaching out to city county emergency management since August is emergency management month. And we've also had, as you all know, lots of rain and flooding on a national scale lately. Would like to hear from them and know the board would about what plans they have to mitigate disasters in our community. The second is uh Scott Tesh from the city uh budget office. The budget director is going to be giving a presentation on the city council's new strategic plan that was recently adopted and guides their vision for the the coming few years. And the third item is the long range section of the department is going to be leading some public outreach in August on uh housing options related to the comprehensive plan, missing middle housing, uh ways to increase density and neighborhoods, things of that nature. And we want to uh just share a brief update on that to you before we go out uh in August. So, those are the items we have and uh that's it. Thank you. All right. And that brings us to Oh, yeah. Staff. Yeah. I have I have five more items. Sorry. Sorry about that. Um I will now turn to either Mark or Brian. I'm not sure which one is doing the the the August preview, but apparently it's Brian since he's standing up. He'll go over your August case preview. So, uh congratulations, Mr. Chairman. Uh your next month is going to be relatively light as well. We've got one new site plan amendment. It's going to

be on Fairline Drive for a restaurant. Uh a new final development plan that's going to be for another section of Brookberry. So again, you'll have two final development plans, both in Brook, the original plan, and then one new plan residential development request um for August. And that's what I have. Thank you, Brian. Um the next item is just to bring you up to date. Um Dixon Pitt, who is uh works for the Williams Group, has been appointed and confirmed by uh has been appointed by the city and confirmed by the county to be a new planning board member replacing Mo McCrae. He has been sworn in, but we're not holding today against him. He got sworn in on Tuesday, but he already had uh an engagement uh for this weekend planned, so he is out of town. So, he should be at your work session. Um, so again, sworn in, already have his picture on the website, etc. So, we're kind of on top of it. I I feel good about that. The next thing I do want to point out is Michelle O'Brien on our staff who has been a planner, has done an outstanding job for us, has been promoted to project planner, and so you will start seeing her more and more, and she'll start presenting some zoning cases to you. So, congratulations to Michelle. Congratulations. Um the last two things just as just so you know I will be out um this coming week at um the school of government. I'm in a two-eek course for the public executive leadership academy which is Pella and that's from Sunday through Friday. So I'll be gone this coming week for that period of time and then that rolls right into my vacation. So I'll be gone two weeks in a row. I I'll be back in the office on the 28th and I'll be here that week. So, I'll miss your work session. I'll be here that week in the office and then I'll be gone the next week for the second week of Pella. So, I'll be gone three out of four weeks.

Don't fret. Not that I am that important anyway, but everyone here can handle anything that comes up. I have no I have no doubt about that. So, but I did want you to know in case you do try to reach out to me, I will be gone three out of the next four weeks. Must be nice. Mhm. Two of those weeks, two of those weeks are work. So, now might not be the time. Um, but I'm going to be on vacation for our work session in July. So, we have an able vice chair. Here we go. Uh, and the the final item I I would like to just take just a personal point of privilege is to thank Chris for his years of service. For those that don't know, I spent about eight years prior to the time that we've had together on the planning board with him on the uh board of adjustment for the city. So I have had about the last 16 years of of my life in the in in in the context of running and operating meetings with Chris. So it's he has not been replaced yet. So your replacement hasn't been appointed, but I think it's going to be coming up within the next couple months. So you'll still be here. But I did want to just thank you for your years of service, not only here, but also with the board of adjustment. So thank you Chris. We'll look forward to more formally recognizing you in the future. He he called me today to to have a conversation and I told him I said I'm going to need some time to emotionally prepare myself. So, Chairman Leak and I started on the planning board at the same time and so I'm I'm going to feel a little lost without him without him here. So, um that's all I had under staff report. So, all right. Well, if there's nothing else then uh anything for the good of the order. We'll have our motion to adjurnn. All right. Thank you. Thank you.