Planning Commission - Regular Meeting

[laughter] technically call the meeting to order. Sorry, let me find a moment. So, roll call. We uh have seven present. So, we have a quorum. Um we'll start with announcements. Turn it over to Aaron. Thank you, Mr. Chairman. Items number 5, 23, 26, and 28 have been withdrawn. Items number 19, 20, 21, and 22 are on your consent agenda for deferral. We do have in front of you, and we emailed these to you today, the supplemental reports for items 17, and 18. Those are on your desks. And we have revised reports for items 16, 26, and 37, and they are also on your desks. I'm going to turn it over to Mike who has a few announcements. Mike.

All right. Thank you, Erin. Just a couple things from me tonight. Um, I've talked to you before about a couple projects that we've been working on. One is a greenways master plan and the other is a roadway safety action plan. Both of those plans have been uh we've been working on those pursuant to an SS4A grant that we received to fund those studies. Um, both those projects have gone really well. They're kind of winding down. And I know some of you have participated in some of those um you know some of the the the public uh participation opportunities. Um there will be um a couple of uh virtual meetings to conclude those studies um later in the the year. We plan to finish those early in 2026. Um, the other thing I want to mention to you is that on Monday night, the county commission adopted a resolution that um creates a task force um to evaluate the county's septic regulations and to um the the goal of which is to streamline those regulations, make them um closely more closely at least than they do now, mirror what the state requires. That's a project that will get underway um first half of December and the task force will complete their work uh by April. And that's all I have.

Good deal. Thank you. So, we're uh we'll first move into the public comment period. This is this is not the agenda item public hearing, but this is a public comment period. the um each person will come to the podium and state their name and uh address and um and you will have up to three minutes to speak and I and we'll leave leave it at that. There there are some names on both list and so we we'll talk about we'll address that at the second public hearing. You you can speak at both times but maybe we don't say the same thing twice. So, um, but please, uh, we'll start with the first one. It's Betsy Hester.

Thank you, uh, Mr. McCoy. I appreciate it. I wanted to to thank everyone on the planning commission and particularly our staff members who've done such a great job and have listened to the difficulties that we have communicated and I just got here first but there are many other people who have done so much work on this situation uh I Can't imagine the horror of having a relative's grave disturbed by a septic tank step system. I would personally like to have the step system with an escrow account for maintenance for all of the components. We and the we and the county commission, our fiduciary body, we can't help people who have problems with the step system and it's I'm afraid it's going to happen. So, please listen tonight as we talk about this. Um, it's a big responsibility. It's a huge responsibility, but there are some people who have done a lot more work than I have. I did visit the grave site and there are artifacts there of plenty. And a grave for Miss, you can see Miss Ella Dodson. And it's all cleaned up thanks to Kathy Marlin. Thank you.

Thank you. [clears throat] Next is um Tom Shankenberger. I'm hopefully I didn't botch that. Too bad. Good for an engineer. Not bad.

Not bad at all. Thanks. [snorts] I'm Tom Shankenberger. I'm in College Grove in the Vineyard Valley subdivision. I'm currently the president of the HOA there. I came tonight just to reinforce the email I'd sent in Monday morning. um looking perhaps for a little help and alternatives from this planning commission. Um with regard to the sidewalk issue that we have. Um I guess we're faced with with two options. One of which is to cut our existing 48 inch sidewalk and make it 36 in wide or go with a uh a variance to change the width of the road right away from 40t to 38t. Apparently, it was decided that we needed to have a 100% approval rate from all the homeowners to get the variance approved. Well, as one of the guys who went around collecting signatures, we got 67 out of 68. And uh we're struggling right now to get that 68th. Our developer, Willow Branch, is trying to work closely with them. But it's a family that is not happy living in College Grove, Tennessee even for that matter. Um, and they're doing this despite the developer, the builder, and the community. And they don't intend to sign. And we sure could use some help from you to maybe accept a lower approval rate um because we don't want the sidewalks cut. We don't want the construction We don't want the cost associated with redoing 50% of the um irrigation systems. And I'm just here to ask for your help.

Thank you. And I appreciate it. Thank you. Next is Jason Hullman. Good evening, members of the planning commission. Uh Jason Hollowman, an attorney in Nashville, and I represent a number of the adjacent and adjoining property owners to this particular site. Um I know this has been in front of you for a couple of meetings now. Uh one of the specific requests that was made uh previously was as to the exact scope and location of uh Yes, sir. which property.

Oh, I'm sorry. I'm sorry. Uh I'm I'm referring to the uh uh well I've now blanked on the name of it. Um the subdivision the Alice Chapel Roads Chapel Road. Sorry I just just wanted to make sure. I apologize. Yes.

Um you have concept plan in front of you. Of course you also have uh the sewer plan in front of you. These are somewhat related at least as to the issue that I want to raise um which is the scope and scale of that cemetery which as you're aware um from the previous meetings uh is is the area where they plan to do the uh the step system septic system um and we have asked that that be more thoroughly vetted. Um we don't believe that that analysis is complete. Um we don't believe that the full scope of that cemetery has been identified. Um what I would like to point out is that um if it is not I believe that is an incomplete application and we would ask that you um recommend disapproval or that you disapprove um in lie of that um as I'm sure you're aware within your subdivision rags 13.09 uh is the section um there are two tracks that you can deal with historic uh sites or historic structures. Uh the A part is to let that be owned by the HOA. The B part is to have that set aside uh in at least a 5 acre tract that could then be subsequently owned by uh a nonprofit entity. What I would suggest to you is if you um are inclined to approve this tonight um that you make a condition of that approval uh that the developer elect that B part and carve this off as at least a 5 acre tract that would give a wider buffer to be more certain that we are including the full scope of the cemetery. And as I'm sure you're aware from previous comments, the AM church uh is very involved, very engaged. they are a qualifying entity under that regulation. Uh they are interested. So I hope that you'll consider that as a potential condition uh if you would elect to move forward. Thank you.

Thank you. Next is Graham Perry.

Hello everyone. I'm Graham Perry and I am the historic cemetery preservation specialist at the Tennessee Historical Commission. Uh my address is 7105 Grammar Drive, Fair View, Tennessee. And I'm here to speak on behalf of the cemetery the that's in question right now. Um as part of my job, what I do is is I will um I don't have any enforcement power or anything like that, but I do connect with other people that do. And so in a case like this, uh my job is to cheerlead groups like the group that is uh taken on the cemetery and trying to uh you know bring the attention to it. Um I I will cheer them on. But al also the other other thing is is I will uh I I've immersed myself in the state laws as far as cemetery goes. And the cemetery law as far as Tennessee goes is kind of gray. Um, that's one of the things that the uh commission is trying to work on or the cemetery commi uh committee is we're trying to right now write a five-year plan for recommendations for the uh legislature to perhaps uh streamline some of that law so that we don't have these problems in the future. In this particular case, my concern as a historic preservation specialist of the cemetery is the leech field as it applies to the uh the distance it is from the cemetery. We don't really know how large the cemetery is. In my experience, especially with African-American cemeteries, which this is, uh they are generally larger than people think they are. Um, that being said, it's like over the years what happens is is, you know, farmers farm the land and everything and they take a little bit and they don't even realize it's part of the cemetery or anything

like that. And so it ends up looking like it's part of the cemetery is you can't even tell it's the cemetery. It's just the field. And I've seen that a lot of times. So, my recommendation or our offic's recommendation as far as this goes is it would be uh it would be great if the developer would do a further uh um archaeological survey on the area to see if the graves spread out any further. Last time I went there, it looked like somebody had done something like that, but I've not gotten any evidence that anybody's done that. But it looked like people were spray painting the graves on the on the and it was out in the area that I had suspected there were probably more graves. Um, in this particular case, Alisona Chapel is a very important African-American uh 20 seconds, please.

local site. Yes. And so because of the uh [sighs] because of the historical artifacts that are there, because of the graves that are there, a leech field will leech into a grave and that would be a violation of TCA 3917311 which covers desecration. Thank you. And yes, thanks. So thank you so much. Yep.

Next is Dory BS. Hello, I'm Dory Bulls. I'm the founder and president of Harpath Conservancy. I also happen to be a resident of Williamson County. Um, officially Williamson County. And, um, I just wanted to touch on tonight. Uh, I wanted to give you a little bit of background specific to decentralized sewer systems. This is one of the that's the um item 17 that is a proposed uh system for Owen Valley and how it relates to the issue with the um cemetery right next to it. Um and I wanted to just give some highlights on the work that Tekk did. I think you also had Britain Dodson come speak possibly not long ago. They did a 2024 statewide review of site review of all of the fields out there across the state and 24 25% which is almost a hundred of those fields are having major problems which meant when you have a a big field uh flu volume of water is not supposed to pond on it and then there are times that actually can leave the site that's when you really have a big failure and that has been that is an issue that's popped up in Williamson County. Williamson County actually didn't have that many problems, but they have taken dealing with a couple that are having major problems and one of them is actually not very far from here. It's the one that uh serves the grove. So, we can think of that as an something that we need to consider when reviewing uh the site plan for the night for the Owen Valley uh treatment system because the treatment field and the reserve field that you all require are right next to the cemetery, which is not well delineated yet as you've just heard. So there is definitely a risk um with uh lie if it if the field has problems of actually leaving the site and going right into the cemetery. I just want to highlight that is something that you need to consider. Um and let me just see if there's anything else. I think fundamentally since the applicant has has taken much of your all's time to try and help you get the information you need especially about

the Alysa school uh church school and cemetery that at this point it would be really best to deny and let them figure everything out and come back so the the drip field system and everything is designed in a way so it also um conserves and protects the cemetery. Thank you very much.

Thank you Connor Valentine. My name is Connor Valentine. I live at 6920 Owendale Lane in College Grove. [clears throat] I live near the Allison Chapel School and Cemetery site. Uh we have a very important cultural and historic location that was so close to being forgotten about. Imagine the contrast and possible outcomes. One option, you put a fence around it, a sign, surround that with a septic system. The other option, set aside 5 to 15 acres as a preservation lot that would undoubtedly and unquestionably encompass the full extent of the cemetery and preserve the spirit and integrity of this historic and cultural resource. For a location as unique and important as the Allison Chapel grounds, the maximum preservation standard should be applied as out as outlined in section 13. I ask that you reject both the septic plan and the concept plan applications tonight or deny them. We've seen enough deferrals. The applications are incomplete and inadequate. I'd also ask that any new application have the additional contingencies that a third party conduct the site survey for the cemetery, not the same company doing the site survey again. And um it be overseen by local historian historians and cemetery experts. We have those in the room tonight. I'd also ask that a minimum of 5 acres for preservation be a contingency on any future application. The last request would be that the new preservation lot would be dedicated in perpetuity to a nonprofit as allowed in section 14. We have the amme church present tonight and I can't think of any better steward for this historic resource than the original church that built it. The community has come

together with a very positive and aspirational vision for rural and historical preservation as part of smart development. Imagine a community-led restoration effort of the Allison Cemetery, the artifacts being on displays, family stories being told, historical photos being preserved and shown and on display, and even a reconstructing a replica school building in the same site where it previously stood. We have the community coming together to make this positive vision possible and I ask that the planning commission please continue to support these efforts going forward denying the applications and um demanding uh more protections in any future application. Thank you.

Thank you. Next is Alan Ryder.

Hi, my name is Alan Ryder. I live on uh 6731 Owen Hill Road in College Grove. Um, I'm here to speak against the proposed Owen Valley subdivision. Uh, I moved to Williamson County because if you look at this great seal behind you, it has a lot of agricultural symbols with horses and cattle, which I have on my property as well. So, I moved I I moved to Williamson County to make the investment to the property I had so I could live uh, you know, a rural lifestyle. There aren't even 72 homes, I think, on Owen Hill Road yet. We've got a proposed subdivision on RD5 zoned property that's going to put 72 homes and less than 375 acres. So, uh it just kind of hard to understand how this isn't a loophole to do a conservation subdivision to get around the RD5 zoning when we've got farms all around there. Um so, it's it's it's it's kind of hard to see, you know, with many of the issues that we already have with infrastructure on that road. It's a very windy road, two lanes, goes around a lot of curves. Um, there are tractors on it. My neighbors, the hatchers, they're on there with their tractor. Occasionally, I'm on there with my tractor. So, it causes issues. So, if you take 72 homes, have three cars on average, and that's going to be the traffic going up and down that road. That's going to cause a lot of problems. So, that's not a rural lifestyle to have that many homes, that many cars just plugged in an RD5 zoned area. So, uh, you know, I don't know what else to say except, you know, you know, we've got, uh, um, you know, an issue where I think the conservation, um, subdivision is just being used as a loophole. Um, the county doesn't seem to value the agricultural property anymore. We don't even have any agricultural land around the a center anymore. It's all business land. So, it uh, kind of losing the inspiration that it had for the county

seal of having agriculture. Um, and there's that's just it for a rural lifestyle. You've got all these other issues regarding, you know, the hatchers and some of the other folks having, you know, cemetery plots there, uh, that aren't really being taken into consideration with a lot of, um, you know, with a lot of, uh, help from the the developer as well. So, all those combined together, I think, just lead to a situation where there's nothing else to do but to reject the application for the subdivision. That's all I've got to say.

Thank you. Next is Ari Spangler. Good evening, commissioners. My name is Ary Spangler. I live at 5612 Carney Lane in Franklin and I'm here tonight speaking on agenda agenda item number 38, which is the Terra Vista roads, drainage, and erosion bond update. I um I'm here tonight on behalf of the Terra Vista HOA and the 98 homeowners um that live in our community. And I just wanted to thank the commissioners um for for taking the initiative to ask the developer of the Jones Company to come in and give an update once a month until they're complete um with the the RDE uh checklist. There's still quite a bit of work that needs to be done in our community and our developer, the Jones Company, seems to kind of dis have disappeared. Um, we have seen a little bit of activity lately. They they seem to have finished the retention basin. And today they were out doing some drilling in the street, but um there's a lot of uh curbs that are crumbling, a lot of dead landscaping, really steep slopes that are improper, and we have a road that's pretty dangerous for the kids in our neighborhood. Um there's a it's a steep gravel road that's an access to the um the step system and the gravel every time it rains comes falling down onto the street and so kids in our neighborhood can't play there on their bikes. And um we would fully support um calling the bond if the developer can't complete all of the items on the RDE within the next six months or so. And I would just like to thank you again.

Thank you. Thank you. And Judy Herbert.

Hi y'all. I'm Judy Herbert, county commissioner for the second district. I signed up for both, but this one I'm just going to speak on one on Vineyard Valley. Um, and I'll speak on the other one before it. And Tom, the first speaker, pretty much summed it up. There was a problem when the developer developed this. He didn't allow enough land for footage for the road and then it got into the sidewalk and the irrigation. And I talked to Eddie Hood and he said he's okay with the varants just as long as everybody signs the paper as you heard the guys Tom say. She doesn't want to sign it. And I understand the lawsuit the county could be in without signing all of them. So I understand that. I'm just asking to maybe give them some time where they can work it out and maybe she'll sell her house. but I'm just asking for a little time to help them out. Thank you.

Thank you. Okay, that ends the uh public comment period and uh we'll move on to item five, consideration of minutes from the last meeting. Do we have any questions or comments on the minutes? Have a motion and a second. All those in favor say I. I. All those opposed motion passes. consideration of consent agenda. Um and um and note that there were a few uh deferrals on the consent agenda. But do we have any discussion there or do I have a motion? Motion. Second.

We have a motion and a second on the consent agenda. All those in favor say I. All those opposed. Motion passes. Um and now we'll move into the items. So, um, first item on the list is old business, um, site plan review for Owen Valley treatment facility for Owen Valley subdivision, non-traditional wastewater system on 374.29 acres located off Owen Hill Road in the second voting district. Staff,

thank you, Mr. Chairman. This item has been deferred numerous times since your June meeting. It's located off of Owen Hill Road. can see it here in the red. The properties are approximately 374 acres in size and the proposed to serve the Owen Valley subdivision plan for the property. That will appear as item 18 on your agenda. So, the previous staff report recommending approval was included in your November planning commission packet that you have. The supplemental report that we emailed you today and we do have on your desks in front of you provided incorporates all of the findings and the facts of the previous staff report. Additional information and documentation from the public received since providing those staff report have been received [clears throat] and that information and documentation contained historic resources and additional detail and proof of presence of vestigages of the church and school located on the property. This information contradicts the findings in the applicant's reports attached to the previous staff reports. I believe for item 17 that was attachment 174 and five. Staff conducted its own evaluation utilizing historic photographs and other images and found inconsistencies and contradictions to that staff or to the applicant's report. staff feels the applicant's efforts to locate the graves and vestigages of the church and school woefully inadequate and could result in potential damage to these historic resources if not evaluated further and staff can no longer recommend approval of the site plan at this time. The applicant has the following options in regards to the site plan. Number one, the applicant may request to withdraw the application from consideration, in which case the application may not be resubmitted for 6 months and must be

submitted with all of the information below. And I'll read that off in just a moment. applicant or number two, the applicant may request to defer the application to a future meeting with sufficient time to provide the following information. And that is additional groundwater information identifying the seasonal depth to the water table and groundwater flow gradient associated with the drip dispersal area in order to confirm whether it will have a potential impact on the cemetery and the graves located therein. that a full archaeological survey of the development property to confirm the extent and formal delineation of the cemetery, church, and school. Conduct research and provide a report describing the historic nature or designation of the church, school, and cemetery. and conduct a title search and opinion to determine if the area consisting of the church, school, and cemetery was previously set aside as a separate parcel and the extent of which that parcel may have been, including prior ownership.

[clears throat]

Whenever there is evidence, proof, or even an indication from public information of historic and cultural resources and the evidence of the presence of graves, the county and planning commission must proceed with an abundance of caution so that those resources are protected and not destroyed, thus forever losing the benefit those historic and cultural resources to the community. Staff is not comfortable with the efforts by the developer to date and cannot recommend that the planning commission approve a site plan without the asurances that these resources are safe from the activities associated with developing this property, including the long-term potential effects associated with a subsurface drip emitter disposal system without more information on the water table and groundwater flow in relation to the um the h presence of human remains. Excuse me. So therefore, should the applicant not choose either option one or two, staff cannot recommend approval of the site plan and recommends that the planning commission deny the application due to the insufficiency of the information provided, the research conducted, and the lack of assurances that section 13.08 of the zoning ordinance and section 1.03 and 1.05 of the subdivision regulations have been met. One additional item, Mr. Chairman, this afternoon staff did receive a deferral request to the January 2026 meeting from the applicant. Staff does not feel this is an adequate amount of time to complete the research that we've just described to you. If you do accept a deferral, we recommend that any deferral be made to at least the February 2026 meeting, but the applicant does have to agree to this.

Thank [clears throat] you. So, uh, we will, um, move forward with the public hearing at this time. That's the next one.

You're correct. Thank y'all. There we go. That was easy. Um, all right. So, we're not public hearing yet. I apologize. We are, um, dealing with this before us. Uh, is there any are there any comments from the applicant at this time? Richard House with SEC. Um, at this time we are agreeable to the deferral till the February meeting. Um, we found out about all this information at about 10 o'clock this morning. So, we're trying to play catchup on on this extra items. Okay.

Information. So, thank you. All right. Are there any any questions from planning commission? Yes, sir. I've got a question. Has any movement been made to try to relocate this treatment center from where it is?

Uh the the soils are where are located right beside it? That's the only soils on the site that we have at this time that we know of. Um and that's the only place we can put it. town. That being said, the soils that are shown is the reserve area. The uh drip zones themselves are over 200 ft away and the nearest structure that would be built with the treatment facility is 600 ft away. And we are on a down gradient. We're between 10 and 30 foot elevation difference between the cemetery elevation and where our our uh site plan is.

Okay. But my question is did have you checked any other locations? We have grid stake based on what the soil scientists told us to do and this is where we found the soils. So you my knowledge there are no other other soils on the property that to my knowledge no. Okay. Thank you. Any other questions or Yes, sir. Um,

so the gentleman that spoke with the historical commission and of course the historical commission's administratively attached to my department at the state and I give great respect to him and and what he's speaking to. So I am concerned and I think the risk of damage and loss to cultural assets seems very apparent and that's probably what causes me the most concern. Um, so I do think there's definitely a need for further look into that. But with with my four years on the commission, planning commission here, I'm also on the county commission, but serve on this planning commission. I've not had a report come from staff like this yet. So there are clearly some issues. There are lots of hesitations and I think your application runs a real risk of being denied.

Correct. Based on what's going on. So, I saw the options and I guess one of my questions is are you interested in the withdrawal based on that timeline or do you want us to continue with our hearing tonight? My client is not interested in withdrawal. They they want the deferral.

Um we we've worked with staff doing ground penetrating radar in the areas that we were requested to do. We did find some extra bodies out there over on the north side of the property. We have designated those and left and and leaving them in the open space as required. We have shifted lots around to accommodate some of this too. Now the drip field I cannot put soils anywhere else that I know of then that that would allow us to put the step system in somewhere else. Okay.

Again, we are not developing in that corner. That corner will be left alone. The only thing that's there is the reserve soils. I mean, we're not planning on going up there and building a house or digging it up or anything like that. Okay. I have a question for probably council. If this were denied, what are the options for the applicant to do the project in the future? Is there an opportunity to resubmit a new project? And what impacts does it have on the applicant if it's denied?

I don't know. Let me check your bylaws about that. Um, sometimes there's a provision that it can't be resubmitted within a certain amount of time if it's denied, but I need to look at that. Okay, that's what I was curious because the withdrawal is 6 months. What would a denial be? See, and if we have time to wait for that answer, that might be relevant. Yeah, we can wait. [laughter] Yeah, everybody just sit tight.

So, while we're waiting, I I'll uh I'll ask one more question. So the the reserve space soils that you're discussing um you know I know in the last month you've looked further into the field and and but the area that was looked at and on the plans it kind of looks like you're maybe encroaching but but that was just the area that was reviewed. Correct. Correct. But do you need that much? Do you is that reserve area required amount that you you need? Could could you can we shrink it some? Is that what you're asking? Yes,

I believe we can, but my boss is the one that actually did those plans. I usually do the rest of the engineering on it, so I would have to ask him to make sure. Okay. Thank you. Any other questions? Jim, could I ask you a question while she's looking at it?

Yes. If if we were to go for a deferral on this, would it be possible to have a monthly update on this to the commission? We could Yeah. I I don't don't know that we What would we gain from that, I guess, is what I would ask. information to keep informed of the status of what they've found, but I'm I'm more concerned about what they found as far as more grave sites compared to where the fields are.

Yeah. And ultimately, we'll see the accumulation of the data, you know, if they reapply. But I'm not opposed to it if the county want I mean, if the commission wanted to do that, I'm not opposed to that. But Yes, ma'am. I have a question following up on what the chairman was asking about. I mean, theoretically, you could reduce the wastewater treatment area. That would just mean reducing the number of lots that flow to it.

No, I think we've got a little bit of extra soils already accounted for, but and we could reduce it down. We it would instead of having half an acres of extra soils, we would only have maybe tenth of an acre kind of thing. It but I'd have to talk with my boss on that to find out because he's the expert in that regards. So you think with the current design there's probably some extra in there. Correct. But what I'm asking is if you had to reduce the area even further then it would only provide for x number of lots to flow there. So you'd have to reduce the number of lots

if we reduced it down past that that ultimate point. Yes, it [clears throat] would reduce the number of lots on site. That's assuming there's no other suitable soils on site, right? Correct. Anything else? If council thinks that she can find that in a reasonable time, I might suggest we defer it. I don't uh I don't see a limitation. Um if there's a denial for refiling, of course, the reasons for the denial if nothing has changed

would be there with a new application with the same information. Um, but I don't see a restriction um on returning with an application, a similar application on the property.

Okay. If that's the case, I think with the history of this project, the seemingly lack of concern for the issues with the historical resources on the ground and the multiple times we've deferred this, I'm going to encourage this commission to deny the application at this point. and if it wants to be resubmitted on a new project, they can go under the rules and do that as they need. But I think it's apparent that there's issues here that we need to make sure are stressed. We have a great development community in our county and in the cities and I don't like seeing these issues on projects. Like I said, I've been on the planning commission four years now. This is the first time I've seen this. Right.

And so I'm going to strongly encourage our planning commission to deny this application at this point. Any further discussion? I'll make a motion for denial on it. I have a motion for denial. Do I have a second? Second. I have a motion and a second for denial. I'm sorry, Mr. Chairman. Uh Mr. Crowan, what can you give the the support for the reason for not not having enough current information on the sites of the cemetery and for the application not being complete? Thank you. Thank you, sir. Can I ask a question on that?

Can I ask a question? Ask him. [laughter] Sure.

So, if this is the second time we've been the day before with staff recommend recommended approval last minute, we get told we need to either defer or deny. So, I mean, how does that affect our legal rights with this property? I mean, I I understand we're we're short some information. We're willing to work to provide it, but again, to deny the project and not let us continue to defer so we can provide the additional information that was requested at 10:00 this morning. Yeah, I would I would have to look at counsel for that. But well, I mean, I'm not going to give you legal advice.

I'm not asking for legal advice. I'm asking how does this affect Let me finish. As I told the county commissioner, planning commissioner, if you are denied, there's not a restriction on refiling it. Uh so long as it's different than the reasons that they've denied it. Now, if you withdrew it, you would have to wait 6 months. Correct. If it's deferred, then it would be deferred to whatever time that it's deferred to, but it sounds to me like the planning commission doesn't wish to defer again. Okay, that's what I was asking. Thank you. Thank you. So, we have a motion um for denial and a second. All those in favor say I. I. I.

All those opposed? No.

One. No. Motion passes for denial. [clears throat] We have to take 18. Turn off. Okay, moving on to item 18. Concept plan review for Owen Hill Owen Valley subdivision containing 72 lots on 374.29 29 acres located off Owen Hill Road in the second voting district. Staff,

thank you, Mr. Chairman. This has been deferred numerous times since your June meeting. This is located off of Owen Hill Road. You can see it on the screen in red. Properties are approximately 374 acres in size and this concept plan contains 72 lots. Well, I don't know what happened. Hold on just a second, Mr. Sherman. We have technical difficulties. Sorry about that. Had battery problems. All right. Previous staff report recommending approval was included in your November planning commission packet. This supplemental report provided incorporates all of the findings and facts of the previous staff report. Additional information and documentation from the public has been received since providing that staff report to you. Information and documentation regard regarding historic resources and additional detail and proof of presence of vestigages of the church and school located on the property. This information contradicts the findings in the applicant's reports attached to the previous staff report.

Staff concluded conducted its own evaluation and utilizing historic photographs and other images and found inconsistencies and contradictions with the applicant's report. staff feels the applicant's efforts to locate graves and vestigages of the church and school woefully inadequate and could result in potential damage to this these historic resources if not not evaluated further and staff can no longer recommend approval of the concept plan at this time. Applicant has the following options in regards to the to this concept plan. Applicant may request to withdraw the application from consideration in which case the application may not be resubmitted for six months and must be submitted with the information I'll list below. Applicant may request to defer the application to a future meeting with sufficient time to provide the information below.

[clears throat]

So that would be the additional groundwater information identifying the seasonal depth to the water table and groundwater flow gradient associated with the drip dispersal area in order to confirm whether it will have a potential impact on the cemetery and the graves located therein. A full archaeological survey of the development property to confirm the extent and formal delineation of the cemetery church and school. conduct research and provide a report describing the historic nature or designation of the church, school, and cemetery. And finally, conduct a title search and opinion to determine if the area consisting of the church, school, and cemetery was previously set aside as a separate parcel and the extent of what that parcel may have been, including any prior ownership. Whenever there is evidence, proof, or even an indication for p public information of historic and cultural resources and the evidence of the presence of graves, county and planning commission must proceed with an abundance of caution so that those resources are protected and not destroyed, thus forever losing the benefit those historic and cultural resources to the community. and staff is not comfortable with the efforts by the developer to date and cannot recommend that the planning commission approve a concept plan without the assurances that these resources are safe from the activities associated with developing this property, including the long-term potential effects associated with a subsurface drip emitter disposal system without more information on the water table and groundwater flow in relations to the presence of human remains. So therefore, should the applicant not choose either option one or two, staff cannot recommend approval of this concept plan and recommends that the planning commission deny the application due to the insufficiency of the information provided, the research conducted, and the lack of asurances

that section 13.08 of the zoning ordinance and sections 1.03 and 1.05 of the subdivision regulations have been met. One additional item, Mr. Chairman, um, as before, we did receive a request to defer this application to the January 2026 meeting, and staff doesn't feel this is an adequate amount of time to complete the research we've requested and outlined for you. If any deferral is made, we would we would recommend it be at least to the February 2026 meeting, but the applicant does have to agree to that.

Thank you. So, at this point, we will hold the public hearing on this. Um, the there are 19 people signed up and there there's a couple of of duplicates, but but not a lot. So, um I would ask um first I would ask if the the max time we're allowed per our bylaws is 30 minutes for the [clears throat] public hearing. If we want to, we are able to extend that time. Um, each person is allowed three minutes. Um, as long as it stays below the 30 minutes. Um, and so with the 19, I would entertain a motion to extend the public hearing longer, but we do not have to have we don't have to do that, but just throw that out. I have one question related to procedures. I'm just trying to remember how this has been handled in the past and hopefully staff can clarify, but when we have a wastewater plan and then a concept plan, it feels like usually we don't entertain the concept plan if the wastewater plan is not proceeding.

Mr. Chairman, I can address that.

Yes, please. So, um, they're two separate items on the agenda. They're two different actions, right? Um, at this point, you can't approve a concept plan without an approved wastewater site plan, but that would be an additional justification if you have other reasons to deny it or just that reason. So, we would need to conduct a public hearing because you all continued it from the last time because all of that content and all of that information that they're sharing with you would be part of the information that you would consider in reviewing the concept plan. But a primary consideration at this point is that there is no approved wastewater site plan.

Correct. Yeah, I probably it's what we discussed. I should have explained that. Mr. Chair. Yes. I might suggest based on the previous vote that we not extend the timeline. And if my math is correct, it would give each speaker about a minute and a half instead of three minutes. And that might be adequate information for us to consider based on what how we just voted. I'm good with that. Is everybody good with that? Okay. All those in favor say I. I.

I. All those opposed. Motion passes. So we'll keep it at 30 minutes. uh minute and a half each, you know. And I think it's also we can help each other out by first off, I will say we did receive lots of emails and lots of correspondence. We and we as the county as a planning commissioners received every email that was sent into the uh planning commission's email address. So, we're not on there individually, but we as a group receive every one of them. And thank you all for that information. and and we all uh get to read through those and and take those into consideration as well as print them out for us here. So, and the other thing I would ask is if somebody has just repeated everything, just say, "Hey, I agree with everything that was just said and and but here's some new information that will help us keep it at a minute and a half each." And uh with that, I appreciate everybody's help on that. and let's move forward with um first [clears throat] is Reverend Boyce Wilkins. Good even good evening [clears throat] to the planning commission and all assembled here today. I'm the Reverend Boyce Wilkins Jr. pastor of Shorter Chapel AM Church, 255 Natchez Street, Franklin, Tennessee. And on behalf of the African Methodist Episcopal Church, I submit this statement to express our deep concern and unwavering commitment to the preservation of the Allison Chapel AM Church, its historic school, and the sacred burial grounds located in College Grove, Tennessee. Sir, on behalf of the AM Church, we respectfully and fervently impress upon this planning commission the prohibition of development at this site to prevent the desecration of graves, the destruction of remnants of our school, and the eraser of history of all those who lived, worked, worshiped, and have been

laid to rest on that sacred site who also have descendants present in this assembly today. Amen.

The AM church stands ready to work with all stakeholders to ensure Allison Chapel is preserved not only as a relic of the past, but also as a living testimony to faith, resilience, and the enduring contributions of all African-Americans in Williamson County, Tennessee. Respectfully, Reverend Boyce Wilkins Jr., the AM Church. Thank you. [applause] Next is Jason Hullman. And if you don't want to speak, you can just say I I pass. Moving on to Joe Novak.

I see my time. Thank you. Dory BS. I see my time. Thank you. Connor Valentine. I see my time. Thank you. Bari Beasley.

I'll be quick. Barry Beasley serve as president and CEO of the Heritage Foundation of Williamson County. The Heritage Foundation stands with the College Grove community in affirming the historical and cultural significance of the Allison Chapel site, home to one of the county's earliest African-American churches and schools and the sacred burial ground located there. The presence of these graves demands the highest level of respect and care. Their preservation is not optional. It's a matter of moral responsibility and legal obligation. We strongly oppose any development plan that would compromise, disturb, or build upon this cemetery, church site, or the surrounding land. Protecting this hallowed ground honors both the legacy of College Grove's black community and the broader heritage of Williamson County. This moment is an opportunity for the commission to show how history can guide thoughtful development. Development that balances progress with preservation. The Heritage Foundation supports sensitive, sensible, and contextual growth. Growth that reflects college growth's values and lifestyle, protects sacred sites like cemeteries, and ensures lasting stewardship of the community's unique character. Our advocacy calls on planners, staff, and commissioners to use these communitydriven values as a compass in shaping all future decisions for College Grove and its irreplaceable heritage. In August, the Heritage Foundation hosted a town hall meeting in College Grove to listen to residents and learn firsthand what preservation means to this community. Many of those residents are here tonight. Some have spoken. All share a deep and ongoing commitment to the values voiced directly by local people. Values rooted in care, respect, and pride.

30 seconds, please. All right. Tonight's vote is more than a procedural step. It's a referendum on responsible growth in Williamson County. a defining moment for how we balance progress with preservation and how we honor the people and places that build our shared story. Thank you. Thank you, [applause]

Mary Pierce. Uh my name is Mary Pierce. I am one of the founders of the African-American Heritage Society and was with the Heritage Foundation for decades. Um I did visit the site. I think if you went you would find it to be very clear that there it does extend beyond uh what is identified and just with the rich story there is to tell there. It is a magnificent cultural resource for Williamson County and historic preservation is not about saying no to development. It is about saying yes to the right development. And I feel like the plan that was submitted turns a pretty much deaf ear to incorporating this incredible site into the development and making it an asset instead of part of the drainage field. Thank you.

Thank you,

Dr. Marquita Harvey. Hello everyone. My name is Dr. Marquenta Harvey and I am representing the Hatcher family, specifically the grandchildren from the Hatcher family. We have been farming on Owen Hill Road for 122 years and our family uh has our agricultural history there. We are representing not just Hatchers, but we also are representing the African-American legacy families within College Grove. If I may, I would like to ask those descendants of those who either attended school or had loved ones who were buried at Allison Chapel just to raise their hands so that you can recognize the faces who are here today in this crowd. A recent report by the developer was deeply troubling for us. The historic, it said the historic and cultural resources were not found on this property. This statement is both inaccurate and disheartening. It represents an eraser of history and is disrespectful dismissal of the contributions of our family and other legacy African-American families from this region. Our family has visited the site and witnessed firsthand the visible evidence of its history. And it includes remaining graves, the foundation of the school, and a stove pipe that directly tied into a written and verbal account for my own grandfather, Elder Jasper G. Hatcher. As grandchildren who continue to live, work, and raise families in this community, we believe in progress that honors the past. We are inspired and motivated to preserve all historical and

culturally significant sites, not only for our own family, but also for other African-American families in our county because this is our shared history. Not just African-Americans, but this is Williamson County shared history. So, we support the ordinance under section 14 that dedicates protection and maintenance of dedicated open spaces to others. We respectfully urge the planning commission to reject any proposal that would allow for the construction of a septic system, and I'll say that again, a septic system, human excrement, to be near the remains of any of our loved ones. Instead, we ask that this land be formally recognized and protected as a place of cultural and historical importance.

30 seconds, please. We welcome collaboration with the county and community members, and we thank you for your consideration. Thank you, [applause] Mark Gerald Gerard. Sorry.

That's I'll get it right one of these times. Yeah, my name is Mark Gerard and my wife and I are residents of the Owenale community directly adjoining the proposed Owen Valley subdivision. I'm an attorney admitted before the US Supreme Court and served as a head of global litigation for a Fortune50 company. I applaud Commissioner Clifford's thoughtful comments and believe they are applicable here as well uh with respect to the concept plan proposed this proposal and the process surrounding it at our betrayal of the very principles that guide this county subdivision rags to protect the environment public safety and the integrity of our community community. After multiple deferrals, the applicant's latest plan actually reduces preserved land. It purports to squeeze small approximately one to one and a half acre lots against existing 5acre properties, showing an open disregard for the neighboring land owners and for this commission's trust. This reckless density will drive down property values, overburden infrastructure, and heighten flood risk. This commission should be required to uh should require at least a 300 foot opaque buffer and prohibit any access through Owendale Lane or Owendale Way. But the real issue before you is larger. The conservation subdivision exemption has become a developer loophole allowing dense suburban style projects in what have been and are still thankfully rural areas. It violates the goals of Williamson 2040 and now it is being used remarkably to desecrate the graves of people whose history is so richly tied to this county's heritage. The people are saying enough is enough. Please reject this constant plan as you did the wastewater treatment facility plan. I stand in full support of those before me and who have yet to speak in

oppos opposition to this plan. And I thank you for your time. Thank you, Judy Herbert. [applause] Judy Herbert, Betsy Hester. Oh, sorry. I didn't see you getting up.

Judy Herbert. And I think I need to get the Reverend to do my speech for me because he can do a whole lot better than I can. [applause] I I just want to say that the developer has misled the county on the graveyard that this property that the graveyard's much smaller on this property than it truly is. I went to the property and saw remnants of the old school and graves back to the 1800s. And a friend came to the property and used a I think they call it a diving rod on the property. Have y'all ever experienced one of those? It was fascinating how it can find graves and it found so many more so much further out. And um that developer hadn't even marked. My mom many years ago tried to save a lot of the graveyards in this county. And I'll never forget her talking about a well-known residence and some of y'all probably know this man that was trying to destroy a graveyard for a development. the developer's son had died a couple of years before and she said, "I wonder if that was his son in that grave, would he be okay with destroying it?" And that that has stuck in me. When it's your relative, it's different. And my brother-in-law passed away a week ago and he was buried in a private cemetery. And I cannot imagine how upset we would be if we knew a septic system was next to his grave and it could overflow on his grave as much as we loved him. And that's the same with all the relatives in this this uh room. That's that's her relatives. And the thought of a septic system coming over their graves is just a horrible thing.

30 minutes, please. 30 seconds, please. I'll be quick. And and you know, as we know now, these are state approved septic systems and they're beginning to fail. So, I'm asking you to deny this request for the wastewater treatment and disposal system. Thank you. Thank you, [applause] Betsy Hester. Okay, thank you. Uh, Jasper Hatcher.

My name is Jasper Hatcher Jr. I'm a sixth generation, well, fifth generation farmer. Sixth generation was up before me, Mquenta Harvey. And uh I just want to say briefly that representing the fifth generation, we are still farmers there as uh Mr. Allan just uh for stated and we do have tractors on that road and we still uh have cattle, beef cattle and we'd like to keep it preserved as farmland and agriculture was first in this nation and I think it needs to remain first in the nation. So, with that say being said, I'd like to say also that uh [clears throat] uh I've got seven siblings. Nathaniel Hatcher, Lawrence Buford Hatcher, Relene Hatcher Anderson, Gwindelyn Hatcher Anderson, [snorts] Ricky Hatcher Senior, Regina Hatcher Dorsy, and Yanetta Hatcher Pope. and we all have an interest in that property that's two miles from where this site is located. And our dad went to school there. He uh he had several stories that he told that we still remember and repeat and it has a lot of legacy and love and just memories. And I'd like to read this last little passage. We respect and urge the planning commission to reject any plans that would allow the construction of a septic system on or near the Allison Chapel site. Instead, we ask that the historic site uh be protected,

preserved, respected as part of our county's shared history. On behalf of the Hatcher family, thank you for your consideration and your commitment to protecting the heritage of Williamson County. We stand ready to work with you and others to ensure Allison Chapel's history and cemetery are preserved for future generations. Thank you. Thank you, [applause] Tyra Sturgis. Thank you, Carrie Hammer.

My

Andy Hammer. Thank you. My name is Andy Hammer. My wife and I and our children live at 6618 Owen Hill Road for about past seven and a half years. And um I'll keep this brief to leave time for for others, but um believe strongly that that the conservation subdivision designation is a loophole and um you need to remain consistent for all the other land owners in our area. RD5 is RD5, but there shouldn't be exceptions to that unless we're all given the exception. uh we've made investments out there. Our kids have have grown up in the area and um many around us feel the same way. And so I just want to make sure that we're emphasizing that for you all. Appreciate the words tonight. And and uh also it doesn't doesn't seem based on the behaviors of the applicant that um there's a whole lot of investment and incentive to really contribute to the community. It's all about um one thing and I think everybody knows what that is. Thank you.

Thank you. [applause] Allan Roder. Allan Roder. Uh, my name is Alan Ryder. Spoke a little bit earlier. Um, essentially I have the same concerns. I live in RD5 zoned area. Uh, it's green belt property. Tennessee law, you know, allows for green belt property to be agricultural property for a long time. That's the reason the law was passed that way. Um, and you know, if people wanted to divide property into five acre lots, that wouldn't be a concern, but this particular one's got a whole lot more concerns on top of that. So, it's a special situation, but it it really makes it hard. And Mr. Holmes, if you could put up the concept plan that the developer has on the screen. Believe you had it up there once before. Yes, right there. The the example that's given in the Williamson County zoning ordinance on page 12-4 shows this is what we have as a uh conservation subdivision. It doesn't look anything like what's in the plan that's been, you know, presented by the developer. It shows a lot of green space, a lot of green space around a little bunch of houses. So, I'm trying to understand just for myself, you know, what does this really even mean? It does look like a loophole if people just come in and can get it for whatever reason. So, um, you know, that's the main concern that I have, but you know, there's a bigger concern on top of all of it with my neighbors because they've got ancestors there. There's historical properties there. So, on this particular site, you combine all that, that's a really bad thing. But, I don't even like seeing this this happening um like this. I mean, it it just doesn't make any

sense. I I think the zoning ordinances need to be revised to take this loophole out. Thank you, [applause]

Laura Holder. My name is Laura Holder and I've lived on Owen Hill Road for 11 years. I'm also a board member on the African-American Heritage Society of Williamson County. I've watched uh this quiet rural historic road quickly become a developer's gold mine. I'm not anti-development and neither are most of my neighbors, but we are here tonight to ensure that it's done in the best possible way, preserving and protecting our roads rich history. The Allison Chapel School and Cemetery site in the proposed Owen Valley subdivision is a vital part of our county's history. Located in a secluded bend of the road, it's the sort of place that most people drive by without realizing that it was once the proud heart of the community. The school was an educational haven for African-American children during a time when Williamson County schools were still segregated. It was also a house of worship, a place where rural families received essential health care from visiting doctors and nurses, and a place where patriotic families raised money for war bonds during World War II. And I have a copy of the research if anybody would like a copy of it. But even more important, the Allison Chapel Cemetery is the sacred final resting place of people that have worked the land, raised families, educated their children, and taken care of their neighbors. It deserves to be protected in the same way that each of us would want our own famil family's final resting places to be respected and safeguarded. As commissioners, we look to you to make sure that this development's plans are re-evaluated to protect these sacred places and honor the Owen Hill and Allison Chapel families that have worked so hard to make our county the wonderful place that it is today. Thank you.

Thank you, [applause] Bill Pth. Petty. Huh? Petty. Petty. Oh, Petty. Yes. All right. I'll take that, too. Sorry. Okay.

I'm Bill Petty. I live in Franklin. I'm a county commissioner. Brian, I thank you for your comments tonight. I thank you all. I think Erin, I thank for the work you did. Uh you laid it out. We we we have rules, we have codes, and we expect people that want to build in our county to follow those. It seems to me this thing's been deferred since July and and and for somebody to say that there's no sign that there was a foundation or there's other artifacts on that property when we've seen pictures of them. We've seen old cup broken down desks, a stove, foundations, whatnot. We know that it's there. There's no question about it. And and putting a sewer system there would be a travesty. Uh, with regards to the conservation subdivisions on Monday night, we changed the code, so it's spread out a little bit more than it used to be. I think it's an improvement. I have the same concerns that other people have shared on that. Uh, we can talk about that later, but I support what you have done. I think you've done an excellent job of presenting the case for for the the uh the commission. I respect you folks. I know we have tough decisions to make and uh this let's this let's do our development wisely and let's do our development is going to enhance our our county and not detract from it. So thank you very much. Thank you. [applause] And Rebecca Fly. So, I'm the last one. Does that mean I get extra time? [laughter] So, my name is Rebecca Hatcherfly.

So, these are my kin folk. Um, I'm part of the Hatcher Dairy, the Century Farm, and we were very blessed, my husband and I, um, to buy land on Owen Hill Road. So, I am actually less than a quarter mile down from this subdivision. Um, we have land there and we bought it under the the known law of five acres. Thank you for your what you did because it means a lot to us. We have children as well. Um my Hatcher family is buried on Hatcher Lane and I cannot imagine how I would feel if a septic system was coming in for my great-grandfather. I have a recording when he turned a hundred years old that has been passed down of all the episodes on Hatcher Dairy which I'm sure all of you are familiar with. Um, which is incredible to talk about Bethesda and College Grove and the battles and all the history is amazing. So, thank you for your service. I've served on several boards. I know it's not easy. Um, but I totally agree with everything these people have said representing the Hatcher family on the other side. Um, to please keep it RD5. Thank you.

Thank you. [applause]

Do we close it? So, that will close the public hearing for uh item number 18. All right. Um, do we have any comments from the applicant at this point? Do we have uh any questions among the group of commissioners comments?

Yes, sir. I don't want to restate everything I stated before, but for a lot of the same reasons, I'm going to suggest that we deny the application uh for the same reasons we denied the previous one. Um, I'll give the other planning commissioners a chance to make any comments before I make a motion or I'll allow somebody else to make a motion, but I just wanted to go ahead and say that. Thank you. Any any other discussion? Yes, sir. The main thing that's been added to this from what we've heard and been told is that there's not a system connected with this. So, because there's not a system connected with this, we can't approve this. Is that my understanding?

Yeah. septic system. That's correct. Yep. Thank you. And and the as previously stated, the lack of incomplete application, right? I guess to to I guess for clarity sake, a denial at this point does not prohibit them from applying in the future as so long as something is different than this application. Is that correct?

So, so long as the reason that it was denied is addressed, right? Um, and just just just real this is a technical thing and I guess because I'm a dork I'm going to say this. It's not a standard septic system. It's a wastewater treatment disposal system. Um, and that's why there's a site plan that's required separate from what would normally be just a traditional septic system. And I know that probably only means something to me, but I just want to make sure that was accurate on the record. Thank you. Any other questions, comments? Do we have a motion? Motion to

please expand to deny based on same reasoning as the previous item plus the comments from uh Commissioner Crowan. Second. We have a motion and a second to deny based on uh no um adequate wastewater facility and an incomplete application. I have a second on that that all those in favor say I. I. All those opposed. We have one. No. Motion passes. [applause]

Yeah. So, we'll take a two-minut break if people would like to leave and you're welcome to hang out with us and uh Aaron is going to work on his computer.

I'll call the meeting back to order, please. Can we settle down, please? Thank you.

You want me to go move in? I would just go ahead and start calling the next item. All right, we will. So, moving on to item 19 was on consent. 20 was on consent. 21 was on consent. 22 was on consent. So, we are moving on. Item 23 is withdrawn. Item 24, preliminary plat review for Meadowside subdivision phase 1 containing 55 lots on 69.88 88 acres located off Patton Patterson Road in the fifth voting district. Staff,

thank you, Mr. Chairman. The property is located off Patterson Road. There you see Patterson Road in the red. Phase one total 71.68 acres. There you see the property boundary in the blue. Phase one boundary. Phase one will consist of 55 lots. There you see the 55 lots in the pink. There's approximately 32.84 acres of open space in phase one. The trail no longer abuts the adjacent property. It now is or oriented toward the south. There you see it in the in the green. Roads will be public. There's the roads in yellow. The water's provided by the Nolanville College Grove Utility District. Lots are served by nontraditional wastewater treatment and disposal system. From there you see the wastewater treatment system in the brown. The preliminary plan is consistent with the revised concept planned. Staff recommends approval with the standard conditions outlined in the staff report.

Thank you. Any discussion on item 24? Go ahead. Ladies first. Yes, ma'am. Um, I remember us discussing this one before and that trail and where it ties in. So, it looks like they revised it, but is it just like dead ending in the middle of the site? Could staff tell us more about the intention there? It was oriented toward the adjacent property to to the east and now it's oriented toward the south. it it'll it'll continue uh down the south property line uh to Patterson Road.

Okay. So, the green dot is just indicating where before it had gone east, but that's not the end of the trail. The trail will because it looks like the trail is in a dark gray, but then from that point south, I don't see the dark gray, which is what gave me the impression it was just ending. Well, we asked them to either reorient it or or take it to to Patterson Road. Richard House with SEC again. Um, originally it was to go into the uh existing property line on the uh with the lot line on the adjacent properties. That is where staff had asked us to run it to when we brought this in originally in was it Mike 22 when we brought the original in. something like that. Whatever it it was. And then when at we were requested to turn it away from the property next door and give an easement down to the uh um Patterson Road area. We were not requested to extend it but provide the easement.

I'd like to expand on that. So I'm Michael Natelli Nutelli Communities where the developer the alignment of that pathway that trail is consistent with the alignment of the greenway in the triune master plan. So and the master plan showed that trail ending at our property line and going across and potentially across adjoining neighbors properties. That's what the greenway master plan showed in the triune master plan. So in the last meeting, we were asked to not orient the end of that greenway trail toward the neighboring property. And this is the result of that, ending it where it is. So, I just want to make sure everybody understands what we did was what the county asked [laughter] originally. The way it was designed originally matched the triune master plan greenway, but neighbors took exception wondering why it ended where it did and wondering whether it was going to be extended across their property. Well, you have to look back at the triune master plan that showed the greenway to understand all of that. But here we are and we've revised it to end where it is with an easement uh back to Patterson Road.

Thank you. Any other questions? You you good? One more question then. Yep. To staff on the triune master plan. has that changed at all or you know what are the thoughts on that trail connectivity?

So as Mr. Nutelli pointed out the triune special area plan showed some potential routing of trails. It was never intended to be precise, but then the zoning regulations that we developed to implement that plan in this case require the developer to build essentially what was shown in the plan. So um what what the meadowside developer will do is actually construct the trail in the approximate location and trajectory shown in the plan. But in add and I think that's all we can we can require of them to do. In addition to that, they're extending a public access easement that does come down to patent. So we feel like that does, you know, meet that requirement. If they wanted to build that trail all the way down to Patton, we'd love it. Um but the the the trail is depicted that they will build I think um certainly satisfies the requirements of the ordinance. And how would we like how would the public know that that easement exists starting at Patton to go access the trail if there's no paved trail that goes down to Patton? There's just an easement. How would the public even know

it's there then? You know what? I'm just trying to understand Yeah.

how it would benefit the public if they're not even clear on that. And there have been quite a few developments where all we could do is ask the developer to set aside a public access easement so that if a trail network was established in the future, we wouldn't have to acquire that ride of way. Um and so, you know, the greenways plan that is being conducted right now will make us eligible for um you know, potentially, you know, millions of dollars for of grant funds to help implement that. And so we'll know, you know, where those easements are in a lot of cases. And and u you know, if the developer doesn't construct those trails or if the HOA doesn't, then um if [laughter] you know, if if there's sufficient funds to build the trail, we will have that rideway already designated. Any other discussion? Do we have a motion on item 24?

Second. Second.

We have a motion and a second. All those in favor say I. I. All those opposed. Motion passes. Item 25, preliminary plat review for Meadowside subdivision phase 2 containing 40 lots on 30.72 acres located off of Patton Road in the fifth voting district. Thank you, Mr. Chairman. Uh, again, the property is located off Patterson Road. There you see Patterson Road in the red. Phase 2 totals 30.72 acres and phase one is is to the west. This phase will consist of 40 lots. There you see the 40 lots in the pink. Uh there's approximately 21 acres of open space in phase two. Roads will be public. There are the roads in the yellow. Water will be provided by the Nolanville College Grove Utility District. The lots are served by a non-traditional wastewater treatment and disposal system. The preliminary plan is consistent with the revised concept plan. Staff recommends approval with the standard conditions outlined in the staff report.

Any discussion on item 25? Motion to approve staff. We have a motion and a second. All those in favor say I. I. All those opposed. Motion passes. Item 26, preliminary plat review revised for the villages of Triune West containing 312 lots on 156.94 acres located off Murphy'sboro Road in the fifth voting district. Staff.

Thank you, Mr. Chairman. [clears throat] This property is located off off of Murphy'sboro Road and Horton Highway. There you see the roads in the red. The property to totals approximately 160 acres. There you see the property in the blue. The preliminary plow approved in June for 97 lot conservation subdivision and 133 lot town home developments in the TCA, TCA3 and TCA4 districts. BCA granted a special use in May to allow 83 town home lots in the TCA2 district. And there you see the 83 town home lots in the turquoise lot totals are now 98 conservation subdivision single family lots and 214 town home multif family lots. There you see the remaining town home lots in the blue. It contains pro approximately 59 acres of open space. The applicant is proposing combination of public and private roadways. There you see the roads in the yellow. Numerous numerous off-site roadway improvements are required in conjunction with this phase. Off-site road off-site roadway improvements have been reviewed and approved by T DOT. Wastewater will be handled by the TR sewer facility. Waterway natural areas and natural resource protections have been met. Plaid is consistent in layout with the concept plan approved in August of 2025 and staff recommends approval of the standard conditions outlined in the staff report including construction of off-site roadway improvements prior to smittal of the first final plat. Thank [clears throat] you. Any discussion on item 26?

Question for staff. Could you please remind us why the roads that connect to Horton Highway aren't highlighted in yellow? Trying to remember if that was happening with a different phase or No, I just wanted to show the uh internal roadway system. Well, the if the applicant could come up and explain that. So, a portion of the roadway is going to be a county road system that connects to the property to the south and and I believe that's in a different phase, but he can he can point that out.

Yeah. Will Kron with Kron Engineering uh on behalf of the developer. Um yeah, the internal road network within the residential side is going to be private roadway, but then the roadway from 96 that is shown in yellow from north going south to the first road that then goes east to Horton Highway, that portion is going to be public and the road from that junk intersection to Horton Highway is going to be part of phase one as well. That's already been approved and construction starting. So that's part of the public road network as well. Thank you. Anything further? [snorts] Do I have a motion? Item 26.

Do I have a second? Second.

We have a motion and a second. All those in favor say I. I. All those opposed. Motion passes. Item 27, preliminary plat review revised for the villages of Triune East containing 122 lots on 63.78 acres located off Murphy's Murphy'sboro Road in the fifth voting district. Staff, thank you, Mr. Chairman. Um, this is located off Murphy'sboro Road and Horton Highway and at Malachi Lane. There you see the roads in red. The property totals approximately 64 acres. There you see the property in the blue. It's a 58 lot conservation subdivision of single family lots and a 64 lot town home development. The there you see the town home lots in the turquoise. The single families in the pink. The preliminary plan approved in July for 59 single family lots and 64 town home multif family lots contains approximately 91 acres of open space. The applicant is proposing a private proposing private roadways. There you see the roads in the yellow. Numerous off-site roadway improvements are required in conjunction with this phase. Off-site roadway improvements have been reviewed and approved by T DOT and Williamson County. Wastewater is handled by the Trone Sewer Facility. Waterway, natural areas, and natural resource protections have been met. Plat is consistent in layout with the concept plan approved in March of 2025. Staff recommends approval with the standard conditions outlined in the staff report, including construction of off-site roadway improvements prior to submittal of the first final plat. Thank you. Any discussion on item number 27?

Motion to approve first. Second. We have a motion and a second. All those in favor say I. All those opposed? Motion passes. Item 28 was withdrawn. Item 29, preliminary plat review for Sunset Hills subdivision containing one lot on 60.78 acres located off of Molly Hollow Road in the fourth voting district. Staff,

thank you, Mr. Chairman. The property is located off of Molly Hollow Road shown in red in the bottom left of the screen. The development total 60.78 acres in size and contains one lot shown in the pink. This lot is accessed by an access easement shown in green also at the bottom left of the screen. In January 2025, the board of zoning appeals granted a variance to reduce access this access easement specifically's width from 50 feet to 40 ft. The property's resource reduction standards have been met. Building envelopes will be separated by 200 feet and fire apparatus standards will be applied. Water is provided by Milcraftoft and utility district and waste water is handled via individual on-site septic systems which the department of sue disposal management has approved and staff recommends approval of the standard conditions outlined in the staff report. Thank you. Any discussion on item number 29? I have a motion. We have a motion and a second. All those in favor say I.

All those opposed. Motion passes. Final plat. Uh item 30, final plat review for Mckina large lot easement subdivision containing four lots on 23.99 acres located off Bethesda duplex road in the second voting district. Staff,

thank you, Mr. Chairman. The property is located off of Bethesda duplex road shown in red at the bottom of the screen and the total is 23.99 acres in size. The development is shown outlined in blue. The development contains four lots shown in the pink and they will be accessed via an access easement shown in the green. Resource protection standards have been met. Water is provided by HB and TS utility district and wastewater is handled via individual on-site typic disposal management has approved. This final plan is consistent with the preliminary plan and staff recommends approval with the standard conditions outlined in the staff report.

Thank you. Do we have any discussion on item number 30? Do I have a motion? Second. Do we have a second? Second. Second. Thank you. We have a motion and second on item 30. All those in favor say I. All those opposed. Motion passes. Moving on to item 31, final plat review for the constru construction consulting of Tennessee LLC property large lot easement subdivision containing four lots on 82.55 acres located off of Buchanan Lane in the second voting district staff.

Thank you, Mr. Chairman. Property is located off Buchanan Lane shown in red on the right side of the screen. The development total is 82.55 acres in size and contains four lots shown in the pink. The lots will be accessed by an access easement shown in the green. Resource reduction standards have been met. Water is provided by individual on-site wells. Waste water handle via individual on-site septic systems which the department of sew disposal management has approved. This final plan is consistent with the preliminary and staff recommends approval with the standard conditions outlined in the staff report. Thank you. Any discussion on item 32. Do we have a motion? We have motion. Second

and second. All those in favor say I. All those opposed. Motion passes. Moving on to item 32. Right. Yeah. Final plat revised for Vista Creek subdivision containing 17 lots on 137.56 acres located off hills old Hillsboro Road in the ninth voting district. Staff.

Thank you, Mr. Chairman. Property is located off Old Hillsboro Road shown in red on the right side of the screen. The development total is 137.56 acres in size. They will be adding one lot to this new revised final pl for a total of 17 from the previous being 16. The development contains approximately 21 acres of open space and roads within will be private. Those are shown in the gold while the open spaces in the green. Water is provided by HB and TS utility district. lots will be served by individual on-site septic systems which the department of sew disposal management has approved. This final plat is consistent with the revised preliminary plat and staff recommends approval the standard conditions outlined in the staff report. Thank you. Any discussion on item 32.

We have a motion and a second. All those in favor say I. All those opposed. Motion passes. Moving on to item 33, final plat review revised for Vineyard Valley section 1 containing 26 lots on 31 acres located off Vineyard Valley Drive in the second voting district. Staff,

thank you, Mr. Chairman. Uh, the purpose of this and the next two items is to remove sidewalks from the ride ofway by reducing rideway width from 40 ft to 38 ft. This variance has been granted. Uh the property is located off of Udali Cington Road shown in red in the center of the screen. The section in question totals 31 acres in size shown outlined in the blue and contains 26 lots which are all built out shown in the pink with the internal roadway shown in the gold. Waters provided by the Milcraftoft and utility district and lots are served by nontraditional wastewater treatment and disposal system. This revised final plat is consistent with the revised preliminary plat and staff recommends approval the original conditions outlined in the staff report. Thank you. Any discussion on item 33?

Is this the one with the sidewalks being reduced? Correct. Okay. And does this address the concerns noted earlier? Yes, other than the one homeowner who won't sign, right? Okay. So meeting is it correct that if we uh recommend approval or if we issue an approval then will the sidewalks be able to remain as they as they have been installed at the 48 inch width are they going to have to go back to 36?

The sidewalks remain the same size. They are just going to reduce the actual ride ofway so they are outside of it. No construction then. Correct. Sir, commissioner, if you approve this, then the applicant will be afforded the extra time that he asked for to persuade the additional property owner to sign the plat. So, this plat will be valid for 60 days. If they don't acquire the signature, they would need to come back for reapproval of the plat. Okay. Any other discussion? All those or do I have a motion?

Second. Second. We have a motion and a second on item 33. All those in favor say I. All those opposed. Motion passes. Item 34, final plat review revised for Vineyard Valley section 2 containing 16 lots on 16.16 acres located off Nells Nellis Branch Drive in the second voting district. Staff, thank you, Mr. Chairman. Uh, the purpose of this is to remove the sidewalks from the rideway by reducing rideway width from 40 feet to 38 feet. This variance has been granted and staff recommends approval of the original conditions outlined in the staff report. Awesome. Thank you. Any any discussion on this item? This the same issue as the last one.

Correct. Exact same same outcomes, 60 days, all that stuff. That's correct. Yes, sir. Okay. Thank you. Do we have a motion? We have a motion. Do we have a second? Second. We have a motion and a second. All those in favor say I. All those opposed? Motion passes. Item 35, final plat review revised for Vineyard Valley section 3 containing 26 lots on 37.58 acres located off Nellis Branch Drive in the second voting district. Staff,

thank you, Mr. Chairman. This is the same as the previous two items. The purpose is to remove sidewalks from the ride ofway by reducing rightway width from 40 ft to 38 ft and the variance for this has been granted and staff recommends approval the original conditions outlined in the staff report. Thank you. Any any further discussion? Do you have a second? Second. We have a motion in a second. All those in favor say I.

All those opposed. Motion passes. Moving on to other business. Item 36 was withdrawn. Item 37 is the 2026 planning commission schedule uh of meetings or schedule and schedule of meetings. Um any discussion on that? I did note you moved off of the fall break and

Yes. So the we put the revised schedule in front of you and so in March is where we moved the date for to accommodate spring break and so next year in 2026 the spring break in or excuse me fall break in October will actually fall on the 3. So, we'll move back to our normal second Thursday of the month in October. We need a motion and a second on this or Yes, sir. We do. How about the uh let's see on Thursday, October 15th, it looks like you made that October 8th.

That is correct. So, we've double checked the calendar this morning also. We were notified that we had placed the wrong date on there. So, we corrected it. So you're looking at your revised item 37. Okay. Thank you. Thank you. Any other discussion? Do I have a second? Second motion or we have a motion and a second for approval. All those in favor say I. All those opposed. Motion passes. Last item is item 38, Terra Vista roads drainage and erosion control bond update. Is there somebody? Yeah.

Hi, my name is Brent Theny. I'm with True Land Consultant here on behalf of Jones Company. Um, current status is the geotech's done about 75% of their geotech work, field work. Um, they've got one more spot to check. Hopefully have those reports next week. Um, do not have the NOC as of yet. About a week and a half, two weeks ago, Tde reached out to the engineer, asked for some additional information. That was sent and so we're still waiting for that. Um have two different bids we're working through and stuff works out next week hopefully be on site to do the remaining site work that remains. All other engineering and uh those type things have been validated and done. So,

thank you. Any any questions? You don't see any further hold up? I'm sorry. You don't see any further hold up at this point? Uh hopefully not. No, it shouldn't be. I mean, once we get the NOC and now that we have the bids and the geotech work is the critical part. Okay. Talking to them, they don't see any concerns. Thank you. From what they've seen so far. What's the update you'd want to give next next month? What's projected? Hopefully weather allows. We're done or we're done with our part. You guys will reinspect and then that's the intent. Thank you.

And I have a question. What is the intent to address the topic of the gravel driveway that was mentioned earlier and gravel making its way onto the pavement? That's part of the NOOCC from the state. That'll be in the plans. there's kind of two different iterations of where it is and so it's changing to lack of a better way kind of be an S pattern up to the wastewater facility. Um and so that'll be regraded and redone. So you're saying by reconfiguring that roadway, it's going to eliminate the gravel making its way onto the pavement. That is the hope and the intent. Correct.

And the gravel will change. One of the things we'll talk to engineering about is changing that. I think right now the engineering calls out for like one to three inch stone and putting more of like a crusher runner base stone down. So over time that essentially become more like concrete if you will. Yes sir. Sir, we're getting into the rainy season and it's going to be wet, real wet. And I've seen videos of that culde-sac and that runoff. Is there anything you can do in the meantime while you're waiting? cuz I mean I've seen kids play more than an acre to disturb it and to change it and so by Ted deck if you're going to disturb more than an acre you have to have a notice of coverage.

Okay. There's nothing you can do right there to keep the runoff from coming onto the road. we can put some of the silt worms back up and as I think what's partly happening the company that's maintaining it is driving over them and tearing them up and with the type of gravel that is it's very hard for them to get traction and so I think what's happening they're spinning out a lot trying to get up that hill yeah this neighbor has been screaming at us for a while it might be a good show of uh from the developer to take care of some of these things and maybe remedy to the extent they can cuz every month we get emails about what's going on in this neighborhood and right might be good for y'all to take a proactive step perhaps.

Okay. Thank you. Anything further? Thank you for the update. Sure. Do we have a motion to adjourn? So move. Let's do it. Thank you.