Planning and Parks Committee - Regular Meeting

Thank you everyone for coming this evening and thank you to the people who are in coming on Zoom and the public um that we have available on Zoom as well. Thank you very much for coming. Um this is the embarks committee meeting um for Tuesday January the 27th 5:30 to 7:30 and we have 10 items ready for action this evening and we need to take roll calling chair mutin here council member here council member here

council member Miranda, council member France present here. Council member Traier. And the next item is approval of the minutes from the committee's meeting on Tuesday, December 16th, 2025. Do a motion to approve. Miss Dwell and Miss Stber seconds. And do we have anybody online that would like to Oh, I'm so sorry.

Right through. All those in favor of approving the minutes. Anyone opposed? Anyone abstains? Minutes approved.

Now, do we have any voting input on the on Zoom? Um, we have no one in the audience. Um, if anyone can zoom would like to speak during public comments, please use the raise hand feature. I think next is action items. Um, there's planning matters that two items are ready for consideration. Um the first one strategic review and modernization of advisory guidance reporting to the committees all awards Joe. Thank you madam chair madam chair members of the committee called this particular item last year actually an item on the administration public works committees agenda first the intent of the discussion there was to look at the number of commissions and committing sub committees task for etc that we have the city of and kind of take a basically a a hard look at which ones we must have which ones you should have those that you should look at are not necessarily but the setting sales center but time res so this again we began elsewhere there and Mr. has been in that dividing or being that public and then creating. There was a format that was developed for this table

with that available kind of how they administration and public works. Sorry about that. Um, thanks Joe. And um, did want to just give a quick note that the audio isn't coming through all too well, but I did hear a good portion of that. And I just wanted to give a summary of where the administration public works committee had left this. Um, Melanie, are we are we live still? Can you all hear me? Yes,

perfect. Um so the administration public works committee recently reviewed this and one item that's not included in the spreadsheet today um was the average that we took and one item to consider is that city council meetings take a deliberate amount of time which is kind of held separately. Uh but when looking at all of the meetings holistically, we found that it took anywhere between about 16 hours um of staff time on the lower end for one of our traditional meetings um all the way up to above 30 hours for meetings that like city council where that comes from a lot of the times is also prepar preparatory time for the agenda and minute taking but also just if you have five staff members at a meeting it's a two-hour meeting it quickly multiplies. So there is some amplifiers there but the administration and public works committee after receiving all the background information on each committee why it was established etc had determined that they not being a part of some of those committees but more so just getting summary reports about what is going on in them at the council but also at relevant committee meetings. They had approved a motion for staff to go back and rank each of the different commissions, boards, committees in a tiered system. And the tiered system would somehow work as like a tier one would be absolutely must retain something like the city council where obviously it's the whole purpose of the city government is to have the city council. Um so you couldn't get rid of that in theory. Same with planning and zoning or if you want to have zoning code you have to have a planning and zoning commission and subsequently have to have a board of an adjustment. So it's almost identifying which commissions committees are established and would need to be required. Without a doubt, doesn't matter what the decision would be, we have to have it based off the current law. And then which ones may be more supplementary in nature and might not necessarily um maybe not need as much frequency, etc., and have some changes maybe with how it's how it's made up, how many actual board members

there are on each board. And that's what actually leads into one of the more important items was a discussion around term limits for appointed officials. Um that was a pretty big discussion item when we had the uh charter review back in 2017. Um one thing that was approved and then the voters passed was the term limits not only and something that council member Marshall had brought up uh was that it was originally intended for the elected officials but was not to be in uh intended for appointed officials but there was almost kind of a loss in translation there. Um that said uh now it is just the uh the reality that we live with that we have the two the two-term term limit for each appointed official. So the idea was possibly looking at that as well. We are going to be in within the next year starting to look at the charter review again for uh it its tenure update. So that could be a good opportunity to slide that that uh discussion in as well. The idea that came from the committee meeting was that staff would go back uh participating in all these meetings would come back with a um a tiered analysis of tier one being most important and legally really can't change it. Um tier 2 being you know recommended to keep obviously not really recommending any changes and very critical to functions and operation that there would be some some ability for the council to make some adjustments if necessary. But also all of these um we have the legal basis and the formation and the rules and regulations that govern each board included in the spreadsheet. Uh one thing we could also include um is just what it would take to make changes but we wanted to make sure the committee had time to provide input and feedback both the administration public works committee and the planning and parks committee prior to us uh really getting carried away here. So tonight we have uh the completed spreadsheet. The one thing that's not listed is the hours that each meeting takes, but uh the idea would be to come back with a tiered assignment of one,

two or three to each and then the council, the two committees as a whole could make direct give direction to staff as to whether uh we actually are going to make changes here and then from there a path forward would be presented both at the city attorney and then department of planning and parks and the department of administration. The department's available for any question. That was more of a summary recap of what was presented and and decided upon at the administration and public works committee. But if there's feedback tonight um as we go into this these final recommendations before coming back, we'd be very open to hearing that tonight. And if Joe wants to add anything else, more than welcome to invite that as well. But um overall, it's to come back with tear and recommendation on what changes are to be made. Thank you. in things and Thomas's overview just now. Um, I guess I'm I'm looking at all of these different committees and if we cater some I correct me if I'm wrong, but I'm looking at the landscape and planting guide committee, the all-incclusive playground, and the ad hoc building committee. Those are just a shortterm set of committees, right, that should be finishing up their work this year. Um, so we don't really have to worry about those. Obviously, in future years, there may be another project that the city has to take on. Is that correct?

That is correct. Okay. And then the other thing I was looking at was is there any reason why we couldn't combine architectural review and public safety? Just a thought. There may be too many differences there, but if you wanted to reduce something,

that was something that was also brought up at the uh at the administration and public works committee as to whether um that is is there some overlapping responsibilities there. And that's actually a great point to bring up is that the primary purpose of this whole exercise is to really identify where we might have two different committees kind of functioning in tandem and reviewing similar items maybe in a different capacity. Uh the idea would be to identify those similarities and and possibly you know kind of cut out the indiv the entity that doesn't actually act on it. Maybe just providing advisory um information to it. So that it's a great point um and something we could definitely include and that was already mentioned too for board of public safety. So definitely something we'll be looking at when we're making these recommendations and tearing it out today. How many times do we use them? So, I'm saying it because I don't think we have a lot to read. Well, actually every month the fact okay there's not a template for all that they can look at say hey does it take that long to determine that they requirement there has been by city council that changed potentially got these three members versus the five we have now.

I I would like to see as many be buying or eliminated real building here. Stick it in there. You know, a lot of things we combine is uh board of public safety. Um, do we get a lot of complaints? Uh, is that a busy board?

Yeah, I can I can speak to that a little bit. At the board of public safety, um, there's really three principal components that are covered within the city charter for what purpose the city code, sorry, not charter. Um, and one is overseeing the police services contract or an individual police department, which we do not have. So, its responsibility is overseeing that contract. Uh the other is providing input and deliberation uh from a safety standpoint for incoming developments. So kind of as a advisory group to the planning and zoning commission and the full city council in that regard. And then the last uh component is really providing input on all general safety matters which in function would be relegated to our traffic code. So, a lot of the time what we're looking at at uh the board of public safety is when a resident would come in and request that some signage be placed on their on their street, maybe it's a uh the keep kids alive drive 25 or maybe there's a request to add uh a lot of the flashing beacon uh crosswalk signals were brought up at board of public safety and then carried forward. Um, and a lot of the times it's it it is a little bit more monotonous, but it really just comes down to any any kind of complaint that comes in that would require substantial investment or a change to the traffic code. Typically, it would originate at port safety and then go forward. That's what we typically see.

Negotiate that. Could you repeat that, Mr. Cran? Sorry, you're cutting out a little bit on the Who negotiates the police contract? It's not the board of public safety. Yeah. Yes, it is overseen there. But overall the uh the police contract I've been on the board of public safety. We never thought about stop. Yes. So each year during budgeting that the police services the police operating budget does go through board of public safety but then subsequently get has to be approved by the city council. So, it's just a larger piece, but they the board of public safety doesn't look at the public works budget, anything along those lines. They're only focusing on the operational police budget.

As far as safety goes, we all get complaints as council members unsafe. Um, uh, what I'm just trying to do is there are things we can combine or eliminate. Let's let's work on that. Uh uh some of this is u tradition or it's um you know um it seems like we've got a lot here. Uh board of adjustment now that could uh that could be planning and zoning as well, right? Or is that uh I'll let Joe speak to that, but I think legally we have to have that if we're going to have a plan if we're

How many times you meet on that? says, "Okay, you got a full platter." Yes, sir. And so

I'm just giving my three cents here and certainly recommendation. Uh I think if you can eliminate And uh Brian wants I'm all for that. Um I've been listening to city council subcommittee meetings for four years now and I see different committees talking about the same subject and going different directions. if there's an effort to consolidate if you can help global view because I think a staff ends up trying to rein in sometimes the differing opinions of the subcommittee so that we can try and bring it all together for decision making. So I think there is some interest from my view of seeing if we can consolidate so we're not repeating work and going different directions in the same thing. Nobody can explain to me how combining the safety committee and the architecture committee would fit together because in my head I don't think it fits together. Well, certainly we can take a look at this suggestion. there may be an opportunity to come out what we've done with with the membership so to speak because part of it the word says if we can't find a resident that's an architect we can hire an outside that is an architect to participate

just sense that's what I mean so I think ARB will be one of the things that Tom and I look at real quickly I don't know where it might end up going, but certainly in

Did at one point have a discussion a couple years back about taking architectural review and board of adjustment and putting them into the same group. Board of adjustment parameters of its role set by state statute. Okay. And it's really limited to consider practical difficulty or hardship. So probably okay

again development and so three of them are on the PNC the mayor the council is on the PNC chair they are represent sometimes we only have four members group. So maybe there's not there but we can look at all of those things. Although with that review committee together to be able to look at what the developers are bringing in sooner and not have some of the contention at the council meetings or the P&Z meetings with a developer that comes in after they've expended dollars to put together their development designs and then pick at it and

it's worked extremely Well, in some instances they say the ranch property cost crazy stop giving them good advice about what they see real value. It's just I know it's nothing to process.

No, there's from the perspective the only thing I would caution is I think the strength of our process is that I think that's the plan for citizen to help us. They're temporary. they do take and but I think they bring a perspective that they miss that's most of them are temporary once the plans updated or like you said once the land is done well they make the resource future permanent or more permanent um individuals to participate in city governments the city council or some of the things there's a chance now.

What about the the ARB being part of the um planning and zoning commission? A lot of them take those counties to commission their AR lots as staff there to basically kind of the issues give them direction. Manchester and Town Country what did they do? Manchester um they used their planning commission for review. Uh, Title Country had a very active architecture board that was all architects on and some of our most exciting meetings.

But I'm pretty sure it's been a while. Yeah. And there was some discussion three years ago about um just eliminating our textual review board the council public exam. There was some discussion on that. So I' I've sat on that board. I think it you know I think it it it helps so that when the project doesn't absolutely you know it's all done and we don't go because you know it's not standard height or it's not you know colors or whatever that so I think it's it's very helpful and then they'll talk about you know like how high a subdivision sign should be and what should be on that so that it's uniform So I think it's I think I think it's beneficial. I think it's helpful. But again, would that take too much time of the planning zone to have a segment of their meeting be let's review each of these requests. Very good morning. Tom mentioned sit back down.

Any other comments? Yeah, you cut out there for a second. What was that? Could you repeat that, Miss McCutchen? you said what do you need from

I I think I heard what do you got what what we need from you and tonight we were just saying that we're kind of accepting the background information or and correspondence with the motion from the administration and public works committee which would be for us staff to come back and tar each of these and then give an explanation if there is one that we would like to keep that's a lower tier uh why we would want to keep Um um Deb's asking would you go by the tiers? Can you define the level?

Yeah. So tier one would be legally there's not much we could do even if the council was fully endorsing a removal or a change to a commission or a committee. uh there's not much we can do because it's either established by charter or it's established by a state statute which a good example would be like planning and zoning since we have zoning and land use code we have to oblige and we also have to have a uh board of adjustment those are very easy uh easy ones to comprehend. Uh tier two would be ones that changes could be made. It would need some significant changes to the code um would have some some other layers and some other committee would have to take up responsibility for it. But in theory, if the council wanted to remove it, they could. Um, and then tier three would be not established per city code or ordinance and overall uh could be changed and modified by, you know, simple legislation or motion from the city council.

Thank you.

We're hearing what you guys discuss. recent development trends within the city of Wildwood including new fever authorizations. Um and just start.

Thank you madam chair. Madam chair and members of the committee as you know this is a monthly report that we provide for any questions regarding the items associated with the developing those that are associated with project I started last year $642,000 That means about 854 authorization issued by city for project all these people $50. Katie,

can we get just a quick overview of the um the embella development and also the um latitude in 38 projects I'll start with the latter in December of last year department had prepared recommendation court Mr. possibly when the prince was independent. His mother was no return home but country the first time this past January this year. We had a meeting prior to that plan. They had another revised plan wasn't met on Tuesday and had a meeting later. So postponed contact revised plan. still they've altered the access you just can't seem water areas

Um Rosa as you can see we are working through almost all of the leather we are working on the foundations we gave them a temporary break foundation permit back there today on Monday. So I give them credit for being a little bit of be told by July to meet the requirements of crossing. They have shifted now around onto the industry. They're doing preliminary work there.

Okay. Tom, have you talked to Tom Cham or any of the others? Uh, regard Well, yes. Um, and they are currently they actually just shared a video that we could uh send out. It's a little bit of a promotional video that was shared at the business forum last week. Uh but they do currently anticipate to meet that deadline of the July 16th, 2026 to have foundations poured. Um the snow and the winter weather here has kind of slowed them down a bit, but they'll be back out there um in the coming weeks to keep going. Uh was there a specific question though, a pointed question? I wanted to make sure I had the the context here. We're getting a little choppy audio feedback here.

No, I think that was it. Okay. Yeah. But overall they're they're on track. Um and they're actually originally the agreement the development and performance agreement called for 2028 as the date at which uh they're supposed to be opened and finished with the project. Uh they're now promoting that at least portions will be open by 2027. Um so good news on that front. It seems like they will be moving a little bit quicker than anticipated. Obviously timelines can change but they are putting a lot of assets towards that project right now. Um, do you have an update on what's happen?

It's the latter there.

Okay. As you know recently television report the other portion So other than the development we had with the city of Chester Sydney Chesterfield. So church mode is the only real entrance exit into that project. Correct.

That's correct. And surprisingly the develop development of the two prior to back in the middle of West CS. % position where you need to density setback. intensity district. So it's on this question. Um So the next item is the uh parks matters. There's eight of them ready for consideration and the first one is the farmers market. Thank you madam chair. Madam chair and members good is always a pleasure to bring to you. Um it is that time of year again. The city um needs to renew the farmers market contract uh for 2026. Um as you know the city has hosted the farmers market um Saturdays from May to October since

2009. Since 2018, Miss Natalie Makavoy has been our market manager and she has been also been increasingly more helpful. Like she nothing is seem to be outside of her job and she's she's just fantastic. She got through the pandemic and managed to keep the market open through that. Um started a winter market in 2021 and it was so successful. It's happened every year since. Um and then on top of that, she's recently uh started helping us out with living every year. um in 2025 with both the number of vendors as well as the number of communities like the city and more popular and that means that have agreed to um be a manager for 2026 and at the same rate that she has been paid back to and I mean for $18,000 um and the total budget is actually 20,000,000 for incentive is for um keeping up with dues and um fees for memberships and workshops such. So that being said, uh the department has been very pleased with our current market manager and been trying to um keep her in for next year and the judging her history that it will be another successful year for looking for your approval of that and city.

Okay. So the uh manager does keep the fees from the vendors correct. How many venues do we have? 100 times compensation for them and the sheep provides insurance.

Absolutely presentation. You are looking for a motion for us to approve the contract. All those in favor?

Yes sir. First of all, um your question is bless interesting downfall. often up there. I drive by on Saturday morning, oh it's just kind of an automatic thing, okay? And we have a motion for correct just been for years.

Yes, you get a second verse. All those in favor? Any opposed? Any extension? Motion pass. Our next item is outster trail reservicing project and city participation board six and um Mr. I'm super. Wow. Oops. Let's see.

Just purchase. Yeah. Thank you.

Furthermore, they didn't If any of the things we hold on charge per which I certainly.

Yeah. is the evident evaluations and discussions all um it's Mr. Lee and Mr. Delich

Mr. release permission to take it out. Then last year process the administration and public activities. The chair of the district conversation Fine. 13. I think the research is second green trail. Shake your chest.

pause. I'm sorry. See?

question said there was lots but I couldn't tell if that was people exhibiting or people coming

people that are there. Okay. because I felt like we only have 40 people coming because then we have $2,500 in sponsorship. You should be sending it somewhere else and if it's not attendees, we have many more attendees, right? That event last year, father kids. Look like we're going to have a lot of activity for that event yet. we're getting $2,500 in sponsorship and then it's still costing us quite a bit to do it. Whether, you know, it saw refresh and modify, but wasn't really understanding what that meant from your perspective on what would happen to make it successful. coffee. So things we purchase here probably alarm and creative person.

So, um a couple comments and a couple questions director comments regarding the model. So, as Dr. mentioned, our partner in the past has been the Missouri bike federation. However, they seem to be possibly going out of existence, I think, because last year when we were trying to contact them in order to find out they were going to be partnering with us again, they were not answering the phones, period. And if we go back to the 24 event, there were some cyclists who ordered apparel that was to come from the Missouri bike federation send their payment with their credit card and the apparel isn't delivered. So we think that they are basically gone. So director of his team had to somewhat scramble in order to run the entire event themselves including the registration process which is not always easy to do. So so that's great. Um question for you. It's a slightly unrelated but still similar matter. There's been some talk I don't know it's been formalized that for celebrate wild we are also going to use that uh date as the date where we will also uh celebrate the uh 100th anniversary of 66 and then also the 250th anniversary of our basically all in one day. So, um has that been formally decided? I mean, are we definitely doing that or is that something that a motion needs to be made somewhere along celebration commission as discussed all

components annual celebration for the city birthday of the veteran assistant city. So we are planning that. Okay. We had one meeting since the information. So I apologize. beginning of September right after the event budget time budget one more just logistics and that's where we get combined And I will tell you there's some discussion about some kind of something as part of that greatly take cyclist out on 66 or something. So

wild in addition to whatever cities. So um so with us basically three celebrations in one will uh the budget that we have right now was originally for celebrated bottom was originally in that specific event that budget by $100,000. So uh so uh Vicki uh question about the event that one or two people mentioned to me based on I guess that what what is the what are the funds that we we would spend on that as I mentioned as part of the entry we provide I think you should have some kind of things like that take I'll put them in the lunch a lot. So what do you think that

so I mean I guess the um I would like to at some point in time for the It would probably be done as an amendment to motion to approve the event matrix would be to make a motion to uh suspend that event this year and we allocate the money towards the combined celebrate while 66 and um 250th anniversary event. We take that money where right now it's benefiting about 40 people and this would be for a one day event that benefited basically everyone in the city.

I think we originally proposed the city council $95,000 for celebrate Wildwood and then the budget process came back down to seven. Correct. Mhm. So we've used it 25,000 and while we get sponsorship it's a little bit difficult to kind of have the type of event we would want 70,000. Yeah. 15.

Hey, is it possible to have a plan event surrounding celebrated wild and reduce any costs? I'm I'm just asking if we can pick something that somebody has to draw on that same day so that we have resources Maybe we set up a special area for them to work and then we give them a couple of tickets and they can go get some food or drink or whatever. But they have they have a little bit more participation and celebrate Wild Boy activity in addition to doing their artwork. Plus, it puts some history on what we're doing here. We are so long. oil band 50 years. I was thinking about entering this fantastic and uh they pay outdoors.

That's why that's why he's saying

well when we tried to do the art bear with celebrate wildwood that work very well. That may be something that prior to that September something 66 involved with or something that he gets a fight or school or community college or something like that.

Submit them, let's say to each display in there. What's the best show? Yeah.

They could sell it at where they can be a part of it and they can settle their categorical perspective.

Yeah. within two weeks. It has to be submitted to us. Those kinds and then you as the city or we as the city do not have to spend resources having a specific date for that. They can choose their date that they want to go do that. Correct. Yeah. Yeah. You got the two weeks to create your piece of artwork. We give them couple of free passes

and then and we still wait until next year. So they would they would actually get a lot more publicity for their partner by having give them their attention on which would be awesome being on now that would give them an automatic audience. Yeah, that might be a win.

It's a good idea. It's just Okay. usually go to Big Chief. Big Chief has been there since before I was used to anyway. Sorry, Mr. Mr. Lee.

Hi everyone. I'm having a lot of trouble here and I've been trying to ping Melanie for the last it's been about 15 minutes or so where it's just been completely silent. Could you please repeat that? I can kind of hear from Miss Robolinsky and that side of the room for some reason the right side of the left side of the room for you all. Um cannot it is not producing any volume. Can someone try to speak for me or Melanie could you try to just make sure the wires are all connected? She's doing that if I can speak louder. Can you hear this? Yeah, I can hear that. Miss Davo. Okay.

Um, we all tend to mumble in these meetings. I find um we need to have some um speaker classes for all council. Um what we were just discussing is tying the plinire activity into the celebrate wildwood activity and perhaps rather than us sponsor a day where we have to pay and um a place we give them two weeks um of time end of August to develop their painting, their picture, whatever. whatever they they're drawing whatever they

you cut out there. I I I think I'm getting this. So, I heard chops of this. Sorry about that. I I for some reason that popped out right at the end. I heard all the way up to combining uh Celebrate Wildwood with the plane air art event, giving them up to two weeks to be able to combine and really go out there and paint, you know, whatever it might be or produce their art at any time. Um I didn't get Route 66 or the 250th anniversary in their work to tie it in celebrate Wow, something patriotic or and or Route 66 related.

We're kind of combining three events into one. I don't think that I mean that that can be done. I will say that there will still be expenditure just thinking this thinking this through. I think that's a great idea if we're trying to combine two things at the same time actually three. Um I think that can achieve multiple ends. I the key here we do get a donation for the the actual prizes at the end of the tunnel. So that's one which is helpful. Um we do have a slight fee that we pay for the judges. Uh there is a t-shirt associated with with it. some of those things if we can modify them or possibly do a meal ticket or something along those lines as the launch. Um I think that actually could save quite a bit of expenditure. I mean Joe, I know you run the day-to-day op on the plane air art event, but I would say doing it with a combination and maybe having a leadup of two weeks that that'd be helpful. The one other thing too is we do have that reception included with it where we hang the art for a couple weeks and we and I think this is a great asset to the city. we allow folks to come in and if they want to purchase it, they can. Um, that said, uh, hanging those does it's another layer added too. So, if there's a way maybe we could have them displayed maybe at Celebrate Wildwood at a booth,

that's what we talking about. So, sell them at I'm coming to the same conclusion. That's good. Would be displayed, but they could also sell things to produce some income for them as a part of the process would be a win-win for everyone. And then we talked about giving them coupons for lunch. That actually, you know, he can hear me. I'll talk. I can I can hear you now perfectly. I don't know what happened there, but it sounds a lot better. Um I speak clearly maybe. I don't know. Just kidding. This

I think that could work very well. Um and as long as I mean operationally I I can't really think of all too much. It would have to be you know this is another question I'd point to Joe a little bit here. We will be having a lot of moving parts that day because it'll be the first Celebrate Wildwood at the um at the new at the new facility at uh the Village Green. I think we'll have our sea legs under us though, just because we'll have the music on main concerts already under our belt. Um as long as the art pieces are being, you know, shown and and sold at the same tent that city staff are working at, we always have a staff member at that tent. Um and it could almost be like an exhibitor or a display. As long as the weather's favorable, I don't really I'm not seeing too many issues with that. U it works.

Yeah, I think it's a good idea. It actually Yeah, it works pretty well. And I think we'd have to define it. I know we give us it's a kind of a um a surprise what ends up getting painted or the landscape, but um you know, kind of a teaser there of something American or Route 66 patriotic. I think we were talking some ideas. That's what we were talking about. and and perhaps for this particular year, you can engage some volunteer time from city council members. Absolutely.

Uh to man said booth for a certain period of time. Um it off into a two-hour chunk here, there there throughout the day. Um because usually you guys aren't asking us to do squats. though other than wave and walk down the street. Um, so I see

I think this could be one that would be very helpful too because we can almost have councils have like a rotation if the council would be so obliged to maybe that's one of the roles here is that the council's there to sell the artwork u and that's going to be also you know working with some of our residents that are painting the artwork to promote their materials. So I think that it's a great idea. Honestly, it's that would save us a decent amount of money not having multiple days associated with both uh the actual opening of it where they go out and paint wherever we decide um as surprise and then the the awards ceremony and then the time in between. I think doing it all at once and they have they would have to have a tight submission time though of you know at least four or five days prior to

work on you and you and Joe and and Melanie work on the logistics later. Me and Joe to explore how we could incorporate that. I think it could be done. Um, and I I think it will result in some savings too, combining the two. And um, Joe, and unless I'm missing something, I I want to make sure operationally I I don't know if I missed it earlier, but um, there's any feedback, too, from you. I think it could work. I think it's actually a great idea. Try it every part of modifying to make it um, and it's not a surprise. Those are picture spot. I had to take their pictures and present it that day. Yeah, that's perfect.

Jim, I you had a question. I didn't I didn't add up the the dollar amount, but given I took the activities that were um in our packet and it 1,10 hours is what it totals to do those projects. I don't have the dollar figure. I to kind of went through it. The total that we're talking about on the all of these different ones is around 25 to $26,000 out of a fiscal year, which our taxpayers want to see some kind of participation in the city in various ways. And I think that's a good way to do it, even if there's only 150.

Each one of them each one of these brings in different groups from the community. So, it gives everybody an opportunity. And um Joe, are you wanting us to talk about the scoring matrix or what do you want us to do with this? The scoring matrix was provided by Mr. Farmer, the chair of the administration public works committee. That's what we use to create the matrixes or the evaluations you have before you. So, we've used it. It's fine unless there's a desire on the part of this committee to change it. Really, there's nothing to discuss. Okay. Does anybody have a comment? No, I think um Jim was in the process of trying to make a motion.

Yeah. Oh, I've got one comment. Well, we can make a motion and then I can give my contact or my a motion to accept the uh uh planning and parks matrix. I'll second and its the one change to the plan air with the one change to the plan air. Yes. Visibility and moving it into celebrate wildly. Any second Vicki? So Mr. Cray, did you make you made the motion correct? I made the motion. Right. Yeah. And Vicki seconded that motion. And my my one Oh, sorry. All those in favor? I I

Any opposed? any abstained.

Um my one my one comment as I was going through this today was it it's got a maximum points and it's got 10. I think somewhere in this matrix you should have a definition of what the value of 10 is or you know you could have you know one to two and what that that valuation relates to three to four what that one relates to because just saying 10 points we don't really know that that's as high as you can go but we don't know if it might warrant less points. Um, but there's only room for 10. So, I I think that would give you a better idea of what actually you're looking at, how you're judging what you're looking at. Um, so

a list of the maximum points. That's not what they I know. That's what I'm saying. We need to know what what if they get eight points, what does that mean? And if they get four points, what does that mean? And if if they get the 10 points, then what does that mean? I mean, you don't really have defined. You've just got they have a maximum of 10 points. But if you don't think they should get 10, then what do they get? What does that mean? That that's my only suggestion. I guess it's what you like. Yeah. I just think it points. I don't know points either. I don't

Yeah, that's just it. But don't know what that 10 points means really. And then you may not want to give him 10 points. You only may want to give him five. And then what does that mean? So, I think you should have, you know, break down more of a list what those points under 10 are and what does that mean instead of just having a 10 there. Yeah. I just think it might be a little bit difficult on some because if it's a popular event, it's like you're giving it a 10 because it's a popular event. So, it's a little bit harder to define the same definition for each piece that you're judging. But understand your interest in trying to define it for.

Yeah. just didn't find a little bit forms. So, any other comments? Can I ask one more question? This may may not be the time, but while we're talking about celebrate Wildwood and I can certainly wait till the end where we talk about other matters, but there was um something involved in Celebrate Wildwood that we talked about at committee that we wanted to get on the agenda today um but it didn't make it. So, I wanted to try and at least share it with the group because we wanted to get your feedback tonight if you miscellaneous. Yeah, I can wait. Okay.

Um, our next item is city recreation schedule for 2026. Is that Joe? Oh, no. I didn't get a vote. Madam Chair, could we have a vote on the motion that's on the floor? Do you have a motion on the floor? Yeah. To vote on this item. Okay. All those in favor? I. Any opposed? Any abstain? Motion passes. Thank you,

Madam Chair and members of the committee, based upon your action just a few seconds ago, minus the plane air event, the schedule for the remaining events and activities of the year is before you now. As you may recall, in December, the department respectfully requested that the committee endorsed the first set of events, that being the scavenger hunt to end this Saturday, the cabin fever hike, which will start um on Sunday, and then finally the um the second of the cabin fever hikes and the spring egg hunt. The remainder of the schedule um reflects what we've just completed with the event matrix evaluations. And so tonight, the department is respectfully requesting approval of the remaining schedule of events and activities for 2026.

I'll make said motion except the 52 plan air event needs to be taken off. Second Vicki seconded the motion. Any discussion? All those in favor? I. Any opposed? Any abstained? Passes. Village G phase one. Mr. Vonich.

Thank you again, Madam Chair. Madame Chair and members of the committee. This is our monthly update on Village Green phase one. Obviously with the holidays and weather things have kind of slowed down. Um but there is a couple of items I wanted to discuss. First we do have a punch list now of the remaining components that need to be completed. The department has been contacting the individual subs that have worked on this to get better understanding of climbing and what's outstanding from their perspective. And so I think we're in a pretty good shape once the weather kind of stabilizes to start seeing some progress out there. Also in the punch list, there's a number of warranties, um, booklets, permits, things along those lines that come with a project of this nature. The general contractor collects those and then provides those to the city at the end. So we have all of the information we need in terms of contacts, the warranties, things along those lines. So I know Bombshell Construction is working on those. The other item relates to two components that the department requested a change order from Bombfeld Construction. The first as you know with the electrical situation the area where the new switch gear was placed was not to be disturbed and so it has been to underground the lines with the switch gear was installed at the uh permanence of Main Street. Work had to be done to allow for the conduit to be installed next to Main Street up into the village green. Secondly, on the western most end of the civic oval, the there was an area that was treed and under the plans those trees were to be retained. The arborist Mike Walsh and Kiteller

landscape architect and Omni Tree Service did an analysis and felt that the trees were going to be dam they were damaged by the installation of the oval and they needed to be removed. They were primarily saplings. They weren't grand trees. All the grand trees were preserved. What ended up happening though is we preserved the trees as the oval was installed and now we have an uneven surface on that western edge and that was the other component to have bombshell construction come in and level that out and make it consistent with the other components of the exterior in that vicinity. We received a response for $9350. Uh the department didn't expect that amount. um it's a little higher than I think um than is reasonable and so therefore the change order was not change order was not what I was expecting as I mentioned and tonight the department is presenting it to the committee for discussion but it would like to proceed and look at other maintenance contractors that we already have under u contract with the city such as T-ill construction ction, uh, gay contracting, etc., and see if we can get a better price before making a decision. And what that all means is it's probably going to be delayed a little bit longer. So, I wanted to advise you of that as well.

Any questions, discussion? Katie,

was it our last meeting that we were discussing um an increased unexpected cost that was coming through on this project? And I don't I don't know that I read into your documentation here where that's sitting. Well, as you know, near the end of last year, we received a change order that was not solicited by the city for over $350,000 relative to delays associated with the electrical and the grounding of the lines. Uh the department brought that to the committee. The committee did not endorse it under the recommendation of the city administrator and the department of planning and parks. That was submitted to city council and they concurred at the meeting under receive and file. um Bombshell Construction and the department did had a conversation and the department asked them to provide what they believe was the bare bones that was necessary to manage the storm water illusion prevention plan requirement. I've not seen that yet. Um that may be forthcoming. Um but again in lie of that when we were doing the punch list and the walkth through obviously the main street needed to be addressed as well as the western oval that's why it's solicited.

Okay just to be clear so I understand so we would be reaching out to Till and Gaye to complete some of the work that was not done by bombshell at this point. Is that am I understanding that part? I mean there's not that much. I mean it's put I've walked it putting the fountain lights some things that are left. Is that what you're talking about having others involved?

The component of this is that work at the end of Main Street wasn't on the plan set because you rem if you remember the undergrounding of the electrical lines was supposed to be in conduit that already existed which didn't. So we had to start over and that's when we came up with different concepts of either duck work, installing new duck work at double the cost or the switch gear. So the work at the end of Main Street, there wasn't really supposed to be anything down there and is now. And then the other we had the trees we wanted to preserve and so we advised bombshell construction per the plans not to go into that area.

Okay. Thank you. And so the request is let's just get see offer the project to other contractors see what the price is. If bombshell is competitive or less then obviously that's who we would go with. So I'd hope to have something back to you in February. That's my plan. Would you like a motion? I think at this point we want to see it done including you. Would someone like to make a motion? I'll make the motion that we get alternative bids. Thank you. Mr. Utenberg is seconding the motion. All those in favor? Any opposed?

Any abstained? Motion passes. Thank you.

So, I have a question kind of related. Is the spite strip is that going to be taken up? What's going on with that? Well, the spite strip was purchased by the city when we purchased the two lots that now Farm Village Green. Um, when McBride Homes was looking at developing the north side of Cresby Drive, they had concerns about the spite strips still having an impact on access. Um, the spite strip was created after 1965. 1965 key date. That's when the non- urban district was established and any parcel ground lot created had to be a minimum of three acres. It's an illegal subdivision. So, I don't have the same concerns as the city attorney. Two wrongs don't make it right. You can't create an illegal subdivision and expect us to honor it. The city, we tell you to do the subdivision according to plan. So, so we're we we own it

and we're going to use it unless you tell us differently as city council. Okay. Our next item is uh phase two of village green. Mr. Bonage. Is it Melanie? Sorry.

No worries. Thank you. Um all right, Madam Chair and members of the committee. Um, as you are aware, our, uh, fundraising committee has been kind of slow moving through the holidays due to availability of the members and such. Uh, but we met again in January. Um, despite being slow moving over the holidays, we have made progress. Uh, Premier Martial Arts had a fundraising event in November. In December, um a local neighborhood organization had a tree light or not a tree lighting, um a holiday lighting, uh event donated over $500 in proceeds, which showed up on our um invo uh like on our report this month. Um and in January and February, uh as approved by the committee last month, uh we partnered with Able Fables and um they have uh they have the city up on the website already if you haven't been to it. um they uh champion books that are focused on children with disabilities and such. And there is the village green inclusive playground. Unfortunately, as you see, we have raised zero dollars of 2,000 and uh she just kind of sets a goal and um then proceeds from uh the website will come to the city. Um, so that being said, um, um, so there were some changes when the fundraising group uh, met again. Adam, who was previously with Unlimited Play, is no longer with Unlimited Play. So Natalie uh, McKay, uh, the CEO for Unlimited Play, joined the group and, uh, kind of breathed new life into it, got everybody motivated. Um, and she, uh, also has committed to playing a more active role in our fundraising efforts. So that's good. um she has a lot of resources and a lot of experience that some of us um have are completely lacking. Um so at any rate um she did encourage the encourage the group to focus on a more manageable number um like the gap between uh where we're at

and now the 1.8 million that's budgeted for 2026. And she said focus you know on say $500,000 as opposed to the entirety of it to make it more manageable. So that is what the group is going with um moving forward. Uh we also discussed um uh potential fundraising events and such and um definitely uh would like to do a combination event uh at the end of April with a village green grand opening. Um and we are thinking that on the 24th which would also coincide with Arbor Day. Um, so we would have trees, you know, tree giveaway like here at city hall and then it would be a Friday evening um, for the ribbon cutting and then potentially have the ground marked off where all of where the play run's going to go along with all the equipment. And I haven't gotten um, I haven't heard back from uh, Miss McKay. I can't do two Natalies in one night. I keep wanting to say Mackoy, but I haven't heard back from Unlimited Play regarding their availability for the 24th. Um but uh that being said um you know part of part of the reason for that is to get more people aware and out there and such. Um however the group also discussed having a separate kind of suare for like more focus on the larger donors and such and so we have things kind of in conversations on the back end. um and unlimited play is offered to uh land their resources to do something along those lines, but we don't have any of that worked out. As well as uh um potentially meeting with the builders u local builders in the area um because perhaps they would like their name on, you know, our park and and um be part of the community in a very positive, you know, a heartwarming kind of way. Um and uh the department has also talked about doing a banner, you know, just putting something over there saying coming soon. So because the one of the biggest questions that we get is where is this

playground going, you know, and it's hard to say and Village Green isn't open. So we exactly point people that direction yet, but we were thinking that would be helpful. Um, in addition to that, uh, uh, Miss McCay was talking about doing a potential TV interview with one of our moms, you know, one of the families that, um, has a really good story. I mean, really, really has an impactful story. And so,

yeah. Yeah. And so, potentially something along those lines. Um, a lot of these plans are um dependent on unlimited play and so we don't have anything pencled in per se um for those yet. Uh, but we would like to pencil in the village green grand opening combination with and work on the other things in the background along the way. Um, but this one we'd like to kind of get on the books so that we can advertise it in a gazette which we have to have our articles in next week I think. So, um, but the department is looking for direction on, um, if if the committee feels like this is an appropriate time to combine, you know, some component of the fundraising with the village green um, grand opening and, uh, shoot for Arbor Day, the 24th of April. And uh with that, I think that um that is all I have on Oh, as far as updates, we do we have earned up to um I think it was just over $23,000. Um and uh we've had six pieces of equipment sold uh or sponsored. Um but again, we had a lot of that at the very beginning, so we've kind of hit a lull. And so we're just trying to figure out a way of getting

the word out there. and social media has we have over 1,400 views on the story map much less u all-inclusives um website and such I have no idea how many on on that but it hasn't led to a whole lot of sponsorships and so we think that reaching out to people personally and or people that have connections and or you know invite people that could potentially be larger donors um to to an event um would be helpful um as far as you know accumulating ating $500,000 in sponsorships. Um, um, number one,

let's get signage up here at the corner of Taylor and Main Street that says opening sometime, whatever date you guys want to pick, Village Green. and then put the web address on it and then make sure that on that website cuz right now we don't really have anything that's immediately visible that says donate

and if you're going to sell something you have to make it visible to people. So we need to make adjustments on those two things. the only way you're gonna get people to donate money is if they know about this and reading about the village green where they can't really see where it's at um makes it difficult at times.

So somewhat what Miss uh Miss McKay was saying is that even if we just have a date, you know, it gives us a reason to have a conversation with people. you know, even if it's just going and meeting with them personally and saying, "Hey, we have this really cool thing going on and we we're offering you the opportunity to be a part of it, you know, and so yes, agreed." And so that was kind of the whole idea behind having an event. Okay. But I like the signage idea. Absolutely. Yeah. You've got thousands of cars that go up and down that road every single day. All of them Wildwood residents. Right. But your wonderful visual

on the TV upstairs and put that on the website. Yeah, it is. Is it on the website? Yeah, we have a story map as well that also has that and then it also shows where all the pieces of equipment are and you can actually click on the equipment and see like what great benefits. I will tell you, you got to dig to find it. Yeah. Yeah. I had a hard time and we need to we need to change that with our web company and say, "Guys, we got to find some place that we can put that a link to that on the homepage." I think it is. I think it's in the news flashash. One second. Is it in the news flashash now? Okay. It was I don't know if it still is, but

Okay. It's not for a couple of

It's not anymore. Vicki just to add to what Miss Ripto um mentioned about all the activity when we met with the committee there were some things discussed in terms of additional activities. I think from meeting today there's also how do we fit it into an already busy schedule and how do we make additional things happen if we want to do it. But I do think and I've from my background in fundraising, you have to focus on finding the right donors for the right event, which I don't think is just one event for the grand opening of Village Green. We have to have other things. So, we talked about that today a little bit based on conversations from the committee to see if we can try and incorporate that in the schedule to look at adding that because we have to do more than just opening the village green and thinking people will come and give money. We have to go out and focus on them. and I said, I'm willing to volunteer to do the calls and kind of like start the conversations with people to come and invite them to another special event in addition to that um as a part of this process to make that 500,000. Certainly, I think the channel 5 connection can add to the link to say we'll get some funds, but we need to focus on some of the other activities. I said I'm willing, you know, it's hard for folks that work for the city to go out and do that um because they're also approving and doing things with people. But um I think I can probably add a component um to the process in in a neutral way, but still try and get people involved um to help us in the future. you know, even having something where council members invite people they know to come and do some things around that and have a special event. So, um we'll see that where that goes. We're

hoping to try and add um talking to the mayor and adding some things to the schedule. Um because I don't, you know, I want to make sure we make that 500,000 goal and I think we need to do more. Any other comments? See, before I forget, I just want to throw this on the table, too. Is um could we have a reach out to our grade schools in the area to say, "Would you all be willing to have a fundraiser at your grade school?" go talk to the principal and say

we've already had some of that through committee folks for Rockwood. Okay. Um doesn't mean we can't do more but they've already started that process. Perfect. Of talking to the schools. One of our members works for Rockwood School District and so that's helpful. One's a parent. So, Scott, what is the um construction schedule for the playground?

The engineering firm is underway and so they're doing the preliminary work, gathering the information. We have survey phase one plans. They're reaching out to Metropolitan St. Louis Sir District, etc. I hope to have something in terms of a general start maybe a 50% sometime the end of March. Um then we start the process with the committee and council taking it through. Um and then if all were to go well the contract with the engineering firm via Ideal Landscape Group has them completing their portion which is the plan set by the end of April. So,

we're not bidding it because we use the sole source through unlimited play and source. Well, and then the ideal landscape group would take it from there. Do we have a I should know this. I don't we have like a little tabletop display example of what this playground is going to look like. It's upstairs. Upstairs. Yeah. Would it make any sense to have that at Celebrate Wildwood every event? um so people can see it. I hope they'll see something more tangible like the playground. Yeah. No, I I hear you.

No, I can't guarantee that because I've made millions excuses to this committee about phase one, but it seems like with this single bid process with Sourcewell and unlimited play, they've done this before. I have confidence that once we get the plan set approved by city council and through MSD and then St. Louis County good shape. Okay. I just suggested it as a means to get again more publicity for this which I think is sort of the jewel in the crown of our city almost and certainly we can and we have in the past. We had it at we had all our events like oh did we

we had it at a table and we gave out information. And I did it a couple times before the concerts. I got people, we had our display and people, we had a little card that had the scan so they could just scan it to donate. And there was um you know mixed um first of all people didn't know where the village green was was part of it going it's right up here look that way and then the and it was where is it at? I don't I don't see it.

It's just a little out of view even from that end. Yeah. Um, so we talked where it was and then the second piece was here's what we're doing and a lot of people took the card and were interested in the all-inclusive playground. So feedback was positive from the people who stopped and it was the Wildwood booth. We just had it at one end. So I manded a few times and had a lot of people I talked to. Could you remind us please um were there plans to sell bricks? Yes. as part of the fundraising effort. Is that underway yet or it's on the side. Okay. All right.

It's a different fundraising effort. It's not part of the all-inclusive, but it is for the village green. So, but any money we raise from the paper sales will go toward phase two, but because we've already obviously we paid for phase one. So, Right. And h how how are the sales of those pavers going so far? I think we have about a dozen sold. Okay. Are they different sizes? Yes. I'll take a look at that again. They're a little pricey. And we said through city council how much we would make, which I think was 25%. Yeah, 25% sounds right.

Are you looking for a motion, Miss Melanie? Um just uh as far as direction on the event for um uh the Village Green opening and um accommodation of the fundraising. Yes. So moved. I have a second. Mr. Rodenberg. All those in favor? I.

Any opposed? Any abstain? Motion passed. Our next two items are justformational items. Um, one is about the recreation programming and the other one is um about the update on facility reservations. Anybody have any question about those? No.

So, now we'll go to miscellaneous and Miss Vicki. Um, one of the things that we planned to put on the agenda today was when um, Celebrate Wildwood met, we talked about the stage and there was um, earlier plans to have a different sort of stage, but in the budget um, for Music on Maine and for Celebrate Wildwood um, they have put $14,000 in the budget to rent to stage. Um, but it is thought that for that $14,000 or less, there's the possibility to buy a stage, which would save future years of having to rent a stage. Um, the question is where do we store it? But it would um in terms of having it, it would um certainly if we approved buying a stage would save money for future years because we wouldn't have to buy it for all the music on main events and for Celebrate Wildwood. So, it would be a future cost saving, but the interest would be for this group to approve using the $14,000 um that we would normally rent and have um uh folks look at how much it would cost to buy a stage. So, we would have it ourselves and save money in the future. Katie,

were we not in the plans for Village Green having a permanent stage to be a phase in the future? That went to and then how many years from now would would that be? Well, as you know, we've been calculating the upper threshold of what we can spend there. Yeah. And that's only city funds. Um so if we're going to do it, we probably need to do it sooner than later as we accumulate cost. Yes.

Otherwise, we'll need to go to the voters would probably have a better idea if you give me a month kind of see where we're at in terms of the cost ratios. And I've had Ken Keitel look at it just in terms of creating a platform and some type of shade. Yeah. Which we don't have over the stage area right now.

And see if we could do something as Miss Rablowski has said that's permanent. It's ours. But it also serves dual purpose. When we have the furniture there, people are in the shade. We have the concerts. We have a place for them to be. M and if with your permission chair I just want to ask one clarifier as well. Mr. Rolinsky were you referring to a permanent installation or a something very similar to what we currently have just purchasing the materials for that? My understanding was that the funding for the permanent stage was no longer something that was potentially available in the future is what I was told from other council members that we didn't have that funding at this point because of expenses and it was brought up by the chair of the celebrate Wildwood committee. Could we look at making the purchase of a stage that could be removed? So I think that's a question for you of whether there is funding for a permanent stage because my um what I heard was that we no longer had that funding and that's why we were proposing this as a direction.

So it's at 4 point so when you take into account the yearly expenditure increase that's allowed for under the charter provision. It's around 4.6 million I believe right now as the the top threshold. I can double check to confirm that for you, but right now we're around $2 million, a little bit north of $2 million for phase one. Um, we anticipate phase 2 being 1.8 million, which will leave us right at uh $4 million. When you add in the Essen log cabin, which there is a, you know, a debate whether or not that's its own project. It is on the Village Green property. Um, that is where you start getting very close to that upper bumper of can you really buy a stage if it's less than $100,000 to produce it? Yes. But if it's going to be a project that's hundreds of thousands of dollars, which depending on the stage quality, and how nice of a stage we're building, we're starting to get very close to that number. I don't think anything else other than the playground, the bathroom facility could be authorized without voter approval. Um, that would be like the last thing would be the stage.

I got a question. So uh we don't have the stage because uh we exceeded the the number where we need voters approval. So why can't we do it in a year or two to add a stage? Get a year or two at the stage, Mr. CR.

Right. Uh if we do that it that that's where the debate can come in because there is there is a currently the city attorney has looked at this and he believes that there is there's enough there with the historic preservation component of the Essen log cabin just because it's located on the village green. more so reviewed as its own recollection effort and part of that um part of an effort to restore history in a in a longlost artifact in Wildwood that it might not be included in the overall expenditure for Village Green which is more of a park asset. There's also an argument though that that you know it's on that property so it should be tied into the same expenditure. The problem would be is if we pass that threshold and it doesn't matter if we waited 10 years down the line um if it's a capital improvement to that site uh then the voters would have to approve that expenditure past the threshold. So we have I would say right now even with the SN log cabin included we have enough for a small stage like the impermanent material stage that we were uh that we currently use something like that to purchase or procure that um a permanent uh structure I think you know without looking at it could be a very costly endeavor and that's where it starts to look a little bit more um clos it gets a lot more close to that

I wish I wish I would have known about the log cabin if that was going has screw up this the stage. But what you're telling me is that we cannot enhance the park after we we build this park. We can make we can make enhancements in the sense of you know normal maintenance making sure the grass is cut making sure that you know if there if there's a small need but we can't make massive large capital improvements to it. That would include, you know, it would include a plethora of different things. Adding, you know, a gazebo, adding, you know, just nice artifacts, you know, doing a special landscaping project. If it's just landscaping to keep current form, that's different. But it it really does crowd you out. We have the same issue with Community Park at this time, too.

Okay, last question. So, if we want to do a stage, we get we have to take to the voters. That would uh I think it depends on the cost. there's a good chance that we could um still do the stage without taking it to the voters. What what what would a good stage cost? That was going to be my question to Mr. Bunage. I know that can we maybe get some information around this for our next meeting so that we could have a a more definitive discussion on what our next direction would be. Be glad to do it. So, you have an idea of what it costs? Mr. Kitel didn't give me an estim. Okay.

Yep. And so if you give us till February, we can give you a better number and then we can put that. Well, I think we need to buy it and get one up here. I mean, $14,000. Wow. We've been doing that for 30 years. You know, it's one of those things you're going to cost you more in the end.

Well, and the other thing too would be, and I'm assuming that this would just be a structure. It would not include we wouldn't be purchasing any of the electrical components, correct? or we would be also be getting it, you know, in that's where this kind of gets into that conversation. If we're just putting up the structure, I think that we may be able to slip in right under the wire um for where the cost needs to be. But if we were to build out a full-fledged stage that has all the audio equipment that goes with that um built in and have it be waterproof, I think that's where you start getting very very close and probably exceeding that cost. Um, might be easier to sell to the public though if that is the case. Making that type of investment because

will be a benefit versus just having a structure and then still having to pay another contract for lighting and audio most likely will still need someone to do that in some capacity because that is professional lights u that are done and I don't know all too many right now that you buy it and it's set up in a way where uh the lighting and the audio is like a preset. It usually is done on a customized scale based off who's performing well. And you wouldn't want to leave all that equipment in that location. It is it's going to have to be taken down and put away when not in use because people will be people.

Let us address Vicky's question. He says 56,000 for a trash dumpster. What do you think the bids are going to be? I'm it. It's going to keep me up at night for sure, but we'll we'll find it out for you. That's a good point. It's like other miscellaneous items, Mr. Um, just one. I understand, correct me if I'm wrong, that the current music on main event, which would normally take place in July, is currently on hold. Correct.

Actually, what we were thinking is is doing it more of a popup format. Um, so what that means is maybe not a headliner band, but a band that we all feel is maybe a local group of residents, something like that. We've had that in the past. Invite food trucks to come. And then just kind of not necessarily low-key, but something that just is a little less um a little less of the promotion we do and the effort we put forth. And the thought was is that would be best because as I mentioned when we were talking about music on Maine, July is probably our least attended um concert because of the heat as well as a lot of people are on vacation before the school year starts in August.

So what what type of a savings could we realize by doing it? I think it could be substantial. I think the difference is between maybe 15,000 and three or 4,000. Okay. All right. So, what do you need to authorize the popup format? Well, Chris and Stacy are looking into that, trying to find the selection of bands and then contacting some of the food trucks we've used in the past to see their interest. I may not have it for February, but if I can, I will.

Okay. And one thing too with that, it's just an important component with the the popup portion of it is we'll as we get in through the year and start having some of these events lock in, uh we'll be able to see how that's stacking up against our current expenditures for the events and be able to kind of take a take a test of it of, you know, it's not something we've already promoted from the year start all the way through. So, if it's something that doesn't necessarily come to fruition uh due to a budgetary shortfall, it's not going to be something that a bunch of residents are disappointed.

And again, remember the direction from city council was not not necessarily just to have three concerts. By the elimination of the giveaways, hot dogs, chips, bugs, ice cream, kettle corn, we figured we could do four concerts just without all of the amenities we we've grown accustomed to providing. So this way we still are doing four, but I think we can save a lot of money on the July concert and still have a nice amount.

Um, I guess this is just a general comment that I've done. Uh but uh when we were giving out the hot dogs and so on, um I talked to a gentleman who resident, longtime resident who uh was uh had a close relationship with one of the restaurant owners here in town and said that whenever we had those events where we gave out the free hot dogs, the restaurant business just plummeted because people were not going out to eat when they had free hot dogs that they could get instead. So, I think there's a plus side to us eliminating the hot dogs.

Any last miscellaneous ideas, comments? No. I motion to adjurnn. Mr. Utenberg, second by Mr. Frans. All those in favor say I. I. I. Any opposed? Any abstained? Motion passes. We're adjourned. Chair, good job tonight. Thank you. I'm forgetting to vote on