Administration / Public Works Committee - Regular Meeting

Somebody get What? still live on YouTube. We are live. Okay. Okay, everybody. Thanks for joining us this evening for the uh one day early than normal April admin and public works committee meeting. Um we had to shift times due to our election tomorrow, but we're excited to be here. Why don't we start with our roll call? Farmer here. Vice Chair Edens. Yes. Here. Council member Bro, here. Let me turn the captions. Council member Marshall present. Council member Hopper. Council member Alers here. Council member Nyion. Council member Jackson. All right. Uh well, this evening we've got a relatively um short agenda, which might be a good thing since we've got another meeting happening here in about an hour. So, why don't we start with uh an approval of the minutes from our last meeting if anybody cares to make a motion or have any questions or

concerns. Mr. Marshall, I'll make the motion then if we can have a discussion real quick. Sure. All right, we've got a motion. Anybody care to second? Seconded by Miss Edens. All right, what's your discussion there? My question comes back to the updating of the private streets or alleys, which we did that and present it to the council. What's the plans for the partially dealt with thing at Windsor Crest? Just kind of leaving it lay there. They were going to pay a third of it. We just didn't seem to close that loop. And I guess my concern is I do believe we owe them something in the way that it's been drugg out and gone from one thing to the next and at least give them something to take back to their homeowners. I didn't see it there, but nothing was quoting here that they've they should have done anything more in the minutes and I know what we did at the meeting. Yeah, but it's one of those ones that we let and obviously that's happened over the years with with them before. So I just like to see us something. Rick, you got something on? Well, unless administrator Lee wants to jump in. I I guess what I would say, council member, is we've followed the policy and the policy is in place for that purpose. And to this point, we have presented the results of our inspection to the HOA and provided that information to them. And essentially, we're waiting on them to respond to us. Ball is pretty much in their court at this point in time. They have not consented to making any of the repairs at this point in time. So until they favorably respond, we can't forward that information per the policy to the council for action. That's the way the policy is written. So all of the future or all of the previous discussions where they were willing to pay for onethird of it or whatever, we have nothing to document any of that other than them saying this is what they were willing to offer. I think that's correct. They've not put anything in writing to us officially that they were willing to pay a dime in

my opinion. in writing. It was something that was like about there was verbal and they had some amount of money. I think it was like 20,000. It could be they had a third of what they thought the cost was. I I guess my concern is I know it's pretty easy to say just don't worry about it. That's that's really not working for us. I mean that just continues to make it a bigger and bigger issue. I just think that somehow either we send a letter to them to say just what you're saying this is where we are. We're not going to do anything more till we hear back from you or something else. but you are going to have a new council come in and we're going to be dealing with like we have for the last 20 years. So, I just think those are the types of things that we need to come up with some plan to say what's fair, what's workable and you know because you're still going to deal, you know, keep coming back to Center Avenue and these others and there isn't a lot of logic other than yes, we had them with an alley and that was all before that. But I think we should be able to do better city. So, well, maybe let's do this. Let's get through the minutes and then we can have that conversation because I don't disagree. I mean, we should at least give them some level of direction so that they That's the only part that was missing from the minutes. I mean, we we moved to think forward and we approved it. It just seems to me that we left it undone. Uh and whether the answer is no, we're never going to do anything or here's the next step. I just think something like that should be because they're going to have their quotes and tell us exactly what we agreed to and we have it all reported as well. So, that was my only fine with the minutes the way they are. I guess just we're missing what I thought was that one more step that we as a committee need to deal with. So I guess if you don't mind I we watched the video of that meeting multiple times to try to figure out what the motion that was made and if you want to jump in. I mean that's why it's not on the agenda right now. I think what Mr. Marshall's saying too though is that the motion the minutes are reflected correctly but it there's now still kind of a gap within resolution of this issue. That's what I wanted to clarify. Well, and so just just because we didn't make a separate

motion about it because the only motion we did make was to move this forward and update it, but we kind of left the whole issue there that they're still sitting with the with the street. And I get it. I mean, I know we don't want to spend it. I just think that's a tough way to try to please your residents. Uh to just say, well, you know, well, maybe what we do, and I don't know if it's appropriate, it's probably not appropriate right at this second, but maybe what we do is we we have a conversation. And I mean, we could do it at the end of this real quick or we can put it on for next month where what the idea would be, let's come up with a letter that explains to in this case the folks over there, but it wouldn't be anybody. This is the policy that we're applying. This is how it works. This is where some help might be available. And that help is sort of more of a consultation than anything. I mean, I'm kind of thinking of it. It's obviously a lot bigger of a problem, but we've been doing this with Mike the arborist with some tree stuff in HOAs where he can come out and look at and go, "Yeah, well, because I think this is a great policy and we we are specific now about Town Center. Unfortunately, Center Avenue is in Town Center. Evergreen isn't, but we made exceptions for all of those people and now we're saying, well, we can't do it because you you're part of this policy. I think that's wrong. So, that just my two cents worth. I'm good with the minutes way they are. I mean, again, if you're not clear the amount of work that went into this, we met with them several times, we actually got quotes for them to do the work so they could consider those quotes and they did the same. So, there wasn't wasn't like there wasn't a fair amount of work that went into this already and several meetings between the HOA and Mr. Thomas Lee and myself. Uh, we didn't just simply submit the report to them and say that's it. We met with them. We went through it. We talked through the the deficiencies that were found. They got quotes. We got quotes. And then at this point, I don't think really anything's moved forward at that. Well,

and if I remember right, I mean, Vicki, who will be on the council, uh, her kind of closing statement on that was, well, we don't have I we can't even get our residents to pay the normal HOA dues. I don't know how we're going to get them to do this, which I empathize with. That's a good answer, but I don't know that there's anything we can do about it. I I don't I mean I but I think that's the kind of stuff we need to get at a point have it documented and then have that go on record because you know it a couple of us know other council people don't every time you turn around we're dealing with why did you spend that much on a center why did you do this just take all the wise out of there and say here's here's what it is and if if they can't pay I get that I mean I don't think I just think that not not kind of addressing it after we went through the process of updating this saying it's all inclusive for all s throughout the city and then making sure the town center Basically, it's one more step that we need to deal with to to make sure that's the right answer. Yeah, we could treat it like we're doing with the building thing with that narrative, too. That might be a good way to do that. All right, we'll figure that out. Okay, so I made a motion. We just need a second for your minutes. Yeah. Uh, so Lauren seconded it. Anybody got any other questions on the minutes? Right. All those in favor, please say I. Larry had his hand up. Oh, Larry, do you have a question on the minutes? Not on the minutes. No, I was going to follow up on the, you know, the alley thing. Go ahead. Uh, but you we can finish the minutes. All right. All those in favor of the minutes, please say I. I. Anybody opposed? Any abstensions? All right, Mr. Bro, what uh what do you want? The only thing I'd like to say on the alley is is that I I think that I I don't think it's a fair statement to say that we have not um communicated to great length trying to resolve the issue. So, um, you know, the only way that I I think everybody will be happy, at least within that subdivision, if the city just pays for everything. But they know where things

stand. It's been communicated uh back and forth and the city now is as far as I'm concerned has no further obligation uh pending the repairs being done that that's been it's been very much communicated. So and I so they don't like the answer. Um, but you know, if if I can bark a lot and you guys come out and take care of all of our streets without bringing them up to code, I'll I'll do it, too. Um, but it it I don't think it's a fair statement to say the city has not uh communicated it uh properly because it's my opinion. They have uh they just didn't communicate what the other side really the the residents wanted to hear. So, I just throw that out. Thank you. All right. Um, moving on. Our first item under for information is Oh, public participation. Sorry, Mr. Bosworth. You good? Just looking. All right. Listen. Uh, I don't think there's anybody else online, right? Anybody else online? Mr. Hopper. All right. So, I'm assuming he doesn't want to publicly participate. All right. Well, with no public participation, then we will press on to our for information section um on the update of the building repairs and geotechnical forensic study. I assume that's you, Mr. Lee. Thank you, Mr. Farmer. Uh in this case, just wanted to provide a quick overview of the most recent meeting of the ad hoc building committee and also what's to go forth in front of the council here at the next Monday on the 14th. Uh we had gotten the final geotechnical report from uh UEES which was formerly geotechnology which was discussed at this committee. Uh right now to give a quick update on the

leak and then we'll jump into the geotech side. Uh we've actually been able to solve the leak on the second story kitchen uh after adding in the guttering that's currently in place. It seems like just the guttering itself was the main issue getting in exactly as what we thought. So good front there. Also, the clock tower has been repaired. The only um leak that still remains is the back police station leak, which it seems that that is they did do the repair. It seems that it is due to some type of issue underneath the rain garden underneath. And uh the ad hoc building committee is aware of this. And what we're going to be doing is doing a slight exploration, taking off those trays to document the problem and then putting them back. If there is a clear issue, then we could go ahead and proceed with the repair. We'll bring that back to the ad hoc building committee but also back to administration public works committee and the council. Uh that is going to be taking place in the next couple weeks. In this case the geotechnical report moving on is they did just to give a summary. I know it's been a while since we've had this at committee. There were four different pieces that consisted of this study. One was the installation of crack monitors on the second first floor of the building. uh pretty much all around every place where we've had a pretty significant crack, there was a monitor and a gauge placed at that junction. Uh the other portion of it was a rain garden exploration which was to dig and take soil samples of four different large test pits within the rain garden in the back south side of the building. Uh there was also a pometer installed on the west side of the building that was really more so measuring the amount of groundwater that was penetrating from the west. um which actually that get to that it didn't have too much water showing that water isn't coming from the west it seems to be coming from the south um and then slab cing that was probably one of the more interesting findings along with the rain garden exploration of having a test pit not test pit a core taken out from here in the community room and then a core sample taken out from the back

mechanical closet that's right against and right adjacent to the uh female bathroom down here in downstairs floor significant at findings it but from this report uh that pretty pretty much showed what we had all had thought uh that one um there are fat clays currently within the back in 2006 there was a study a geotechnical study done of the land that would be future city hall uh that geotechnical study said hey there is a presence of fat clay and uh just clays in general you're going to want to over excavate and refill with pretty much a rock aggregate mixed with more denser soil with compacted soil uh not fat clay at least 36 in where the four slab is and in this case we found that there was fat clay in both samples within that 36 in range and then 24 in is for the the foundation. Um so what that showed was that it obviously didn't more samples would need to be taken conclusively say but it seems that there may not have been the 36 inch over excavation that was necessary uh from the geotech report in 2006. So that's one of the first significant findings. Uh finding number two was uh from the rain garden. And what happened there? It seems that there was supposed to be a drainage pipe underneath the footing of the foundation. Right now um it seems that there is at least one of the holes that got deep enough show that there was not a drainage pipe where it should be. That means when rain is building up in the rain garden dispersing, there is not a mechanism to drive it away from the building which is causing saturation underneath the building. With the fat clay and the change in temperature that leads to the fourth component, the crack monitors um it is causing some heave on the building. So in this case, we have our crack monitors up on the second floor and the first floor. We had tests done both in July and June of last year and then also in the winter. the some of

the coldest days in February of this year. Uh when it was when readings were being taken back when we had more warm temperatures in the summer, it didn't really show too much uh too much movement. But when they came back in February with the coldest temperatures of the year, um we found that there was a minimum, not a minimum, a maximum of five millimeters of movement, which is well over what it should be, uh on the second floor only. They did not show any significant movement on the first floor but the second floor it seems the building has expanded. In that case in the winter it would have contracted just a bit. So all of this is to say that it seems that there is water that is building up in the back rain garden and then it is some somehow I mean not somehow but being filtered down not going through a drainage pipe and then saturating the fatty soils underneath the building or just the soils in general causing some upward expansion which then is pushing the building in some way pushing up which we have a good deal of pressure with the half the building being underground on the under below grade on the south side but the entire north side is just facing nothing but air. So with that, uh it's a belief that that's why you see the majority of our cracks on the north side of the wall. Uh right now the ad hoc building committee reviewed these these issues and uh the what will be going to the city council tonight department was just wanting to give an update since this committee was involved in reviewing this information was to three-step approach that the council is going to be approving as engaging an engineering firm uh to assess the issues out outlined in general a structural engineer and potentially another engineer to come in to rework the rain garden. how much that would generally cost. Get a quick quote, more immediate quote to install the drainage pipe below the footing of the foundation and then conduct a thorough legal review of the process that took place that could have led to some of these uh discrepancies.

But tonight, this is just a for item, but if there's any discussion or questions from the from the committee tonight, the department's available to answer any questions. Thank you. Right. Any questions? Yes, ma'am. Yeah, just um in the future, you know, the word in quotations is just expensive when we're talking about any type of back clay stabilization process or peering. Um and I'm just wondering what expensive ballpark looks like. We talking 3 million 700,000. It depends. I mean, we haven't gotten a firm quote. So, I I Yeah, we don't want to I don't want to provide a number. We do not know at this time. The rough numbers was 500,000 to 2 million. It's not cheap. Yeah. Uh, anything else? No. Larry, you got anything on this one? I know we talked a little bit about it the other day. You know, I don't have anything to add to it. I I um well, you know, the only thing I was thinking about on on several areas, you know, as I look back at my time on console and that and knowing it's coming to an end, um if I was to somewhat think about internet, um and and I'm not trying to change the subject, I think that if we would have moved, um you know I don't want to say recklessly but a at a better pace than we did we would have had a better product today and and I started thinking about the building and that I think that we don't want to find ourselves where we are a year from now and we're still talking about the same thing and and in part the reason I'm saying that is that some of The discussion we had at the building committee meeting wasn't

really any different than we had months ago. So such as communicating with MSD and and such. So my only real comment is is that I I think we need to this is a significant risk to the city and I think we need to um really try to stay on top of it and advance it. um because it's only going to get worse and I to come with a solution and one solution might be do nothing, try to live in the building for 10 years and as I've said tear it down. Um that could be a solution because I think we're looking at a lot of money. Um but I do think the city needs to come to a solution uh really quickly. you you I mean I've got other examples where just things take too long and and it's expensive to the city and and definitely internet dragging out like it has is has been a an expensive situation for collectively either the residents or the city you know together. So that's my comment. Thank you. Yeah. All right. Anything else? Okay. Uh moving on. utilization of new municipal management software for the right of way park maintenance work orders code enforcement etc. Thank you m uh chair farmer. Uh just want to give a quick update tonight. Uh we have a pretty cool tool. I wanted to give a a rough outline of it. There was a link provided in the memorandum tonight showing u kind of the capabilities of GIS and what we want to potentially integrate into our day-to-day operations moving forward. This is still kind of a work in progress, but the idea would be to utilize some type of software that would use a map similar to this that

would maybe be a little bit more user friendly from the uh from the resident end and allow the resident to go in and report either a park concern, a rightaway concern, um a code enforcement issue by dropping a pin um onto a specific parcel or a different location. Uh so we had our public works department look into a couple different solutions but also uh see what my gov the current software that we have uh see what they could potentially do as well. Um right now my gov does not have a mobile application which has proved to be a little bit but bit of an issue in filling out information in the field. Um also the functionality of it on the back end has proved to be a little difficult from from a resident perspective just the user experience. It's been really good for permitting. It's created a lot of efficiency. It It's really helped move permits through the entire process because there's a lot of different hands that get uh get involved with our permitting process. goes from one department to the next to the back and therefore uh so in this case the idea here is with my gov is that we've been requesting some some help from them to help improve the software from the UI experience uh the user experience standpoint and also just help on the back end make it a little bit simpler and clean up some of the some of our file paths that we have so when you make a decision what happens what notifications sent and there hasn't been too much leeway that said uh we do have someone that's very familiar with these type of software, this type of software and integrating it with GIS. We do have a GIS component with MYGV. So, I just wanted to provide an update. We've been looking at some other software and it seems that if my gov can't provide the solution we're looking for, uh the department would be coming back to the committee with a recommendation to cut a piece out of my gov, keep the permitting side which has been working well. we don't overload and have to change that system and the reporting concerns report a concern with and code enforcement over

at the same time. But potentially then looking at Gov pilot which seems to be a pretty decent solution to begin taking over the rightway park maintenance for work orders and for code enforcement. Uh the department will be meeting with them uh in in the next week to kind of explore this option. But the really cool thing is that if you look at the the mapping software that is linked into the memo today, which isn't a perfect one to one, we'll have we're working to keep that now updated moving forward and also add in some type of pin for code enforcement, really making it a master map for the entire city and all the work being done on a day-to-day. Uh the idea is with Gov Pilot is it would all be done within their software, which would pretty much take this map and just import it into Gov Pilot. So department just wanted to get feedback on this approach that we would be somewhat moving away from my gov um if they are not able to help integrate into this more mapping basic really basic stuff but moving it towards mapping and hopefully giving them some type of solution with the mobile app because that's what's been you know for gov pilot it's very helpful it's a very easy form that you can just fill out in the field as a resident and also as a employee and then you can actually convert that from an employee standpoint say you're filling out a code enforcement um investigation or you're writing up a report, you can actually just fill out the form and it'll trans immediately turn that into a ticket which you can just immediately print it out. So there's just a lot of advantages. Um department just wanted feedback on this approach, giving them pretty much one chance but then bringing it back for some direction if we need to move away from my go at the next meeting. Thank you. All right. Yes, ma'am. Just remember when we expanded the contract with Tyler Tech for the cloud storage that we discussed that they were the owners of my gov. Is there any issue with them being our primary storage provider for backup data or was there some sort of discount that we got by purchasing more than one? So my

package? Yeah. Yeah. Um so my gov recently was purchased by Tyler Tech. So Tyler owns also well owns in code. So encode is our financial software. This would be the separate that's a separate product. Okay. So in this case if we moved away from this and honestly they'd be happy with the permitting they would still be keeping the permitting side of it and they would be keep Tyler Tech would be keeping the business on the on the actual end of handling our financial software. So, this would just be more so looking at it that we're hoping that with Tyler Techch behind them that we do, we are good partners to them that they would try to work with us on a custom solution to help integrate the map that's linked in today with their software and help create some easier really some easier user interface on the back end for our employees to be able to fill things out e more more easily. But when looking at some of the other products, they there are some other ones out there that are a little clunky, but the gov pilot option seems very straightforward and the way that they're presenting it, it seems like you actually have someone that you can give a call to and help address some of the issues that with my gov we just have the best customers. And what other area communities are using that? Uh, currently there are a couple different I was just assuming like before we'd have an official recommendation maybe you guys would talk to the other staff there to make sure they actually liked it. Yeah. Yeah. No. And this was tonight was more so hey are you okay with this direction looking at from a perspective going to my my gov really and saying hey we know you were just purchased by Tyler Tech does that we're expecting that to potentially impact you know quite a few things with their solutions that they're offering to us and then say hey you know if you aren't able to help fix some of the things we've been running into issues with specifically code enforcement and public works the reporting road concern component we would be able to explore other options but it still had to go through our traditional procurement process, but Gov Pilot was just kind of shown as one of the better solutions

from looking at all kinds of solutions out there. I mean, GoPilot, City Works, and Ezri were all looked at, but Ezree seemed that would probably be best because it would go hand in hand. It's literally just an enhanced version of what you're seeing on that that map. That said, it's it's pretty expensive. Same with city works. Would this would this uh reduce calls, inquiries to the city obviously then? Yeah. So that's actually that that's the goal for all this technology. So the it's a great question and the goal for my gov was to if they if people use it if people use it. Yeah. Exactly. Uh so the goal was to have you know everyone use my gov instead of making the phone call or sending the email and then having the full workflow go through my gov. So it's better for reporting but also better for the user that the resident that's reporting a road concern or code violation because they get a notice. Hey, you know we filled the pile or hey we've received your request. It's being looked at. they're getting automatic notifications. But with MYGOV, they it it's just been somewhat clunky. We haven't had the adoption rate we'd love to see from our resident side. Uh and then the more important consideration is that on the on the side that with the employee side, it's been very difficult in the field. You have to go back to a computer. You have to go back to a laptop to fill out the information needed and it's not easily transferable into a into like a report document that we could just print out, send out a citation or something along those lines. Yeah, that would be the goal is have full adoption. Yeah. Didn't we when this originally come up, didn't we have problem network look at this too to tell us that this was going to integrate with our our stuff? Not I thought we talked about that because having so many different uh applications or softwares I just dreaming. I I mean I assume that they definitely were helpful in getting it set up but they didn't I don't think they looked into see it. I mean it is integrated. It's more so and you can have GIS running it. It's just not what GovPilot does which is a little bit more interesting and it helps is that it kind of digitizes it makes

everything geospatial. So instead of a resident just filling out and going to a portal and then having to fill out their information then putting in an address, they're able to open up an app and then be able to click on the the address across the street from it and it kind of positions them based off their location. So that if their neighbor or they see something out in the wild that says, "Okay, that that grass is too tall." They could open up the app and then it would actually show you could click that parcel and say, "Is there a problem here?" And then it would you'd be able to fill out based off I think that's great. I guess my question would be is um because we know the limitations there. Number one, um is it was it Tyler Tech? Is that the company that acquired them? Yeah. Yeah. I would go to them if they're the acquiring company and see where you go because usually the company that's doing the acquiring is in a lot better position to to make something else work for you or to negotiate that. But secondly is if we know that my gov can't do that then I really think all the savings of trying to get the code enforcement people and to get the communication we just need to make a change and do something different. So I think what you're doing is great just it just seems like takes a long time. Yeah. Okay. Yeah. I I would suggest I mean I could be wrong but I think I'm of the council members I've probably used my gov more than any of them and while it is semifunctional it is not fun or easy to use. I mean the reports back are okay. I I would suggest I mean I'm I'm not advocating we go out and spend a bunch of money we don't necessarily have but I have learned the lesson over time that sometimes buying the cheapest tool is not the best solution because then you just go back and buy something else later. So I would really get an understanding of what the price difference is for these things and kick the tires in terms of like a user interface more than anything. I I mean I think most of them are probably going to function similarly in the background with GIS and things like that. So, it's more of a how does this work? Because even with what we have with my gov, like

if I'm trying to do a pothole, like it can't you pull it up on the phone, it can't really tell you where you are. You have to find some nearby address that doesn't make any sense. You can't attach the right kinds of pictures. So, it's just a pain in the ass. That's actually the biggest issue is that the pictures don't carry over. So, someone submits and says, "See picture below." Like they're reporting something, see picture below. On our end, the picture for some reason is not coming through. So, it's like where was that picture taken? We it's usually that picture is going to be a good establish it's establishing what we're trying to go after. Um, but in this case, this does seem to have the best solution for the resident side. I I would look at that the I mean to me that's the most important thing because if it doesn't work for the residents, it doesn't matter how nice it is, it's not going to do what well and just look at the savings for the staff. Yeah. I mean that's where you start eating up money is this the savings of coming having to come back in and put something in the computer or then to mail something. I'm also seeing like I'm clicking on some of these things and I just think it's probably a part of the system and how we're importing things, but um like the little report that you get that pops up is really nice, but I do think it's it's an important tracking component for the city to have the source of the report come in. You know, we it would be good for us to know is this resident reported? Is it, you know, Frank or Brian or whoever is going out there? Scott's finding the potholes, whatever it is. It just helps give us a better idea of a level of efficiency and how that's all working out. So I I would say I'm with Ed like I don't I appreciate you guys trying to make this work with my gov but my gov is we were trying to do something it was not designed to do and it works seemingly very well with the permit side of stuff and not with the other things. I would not waste too much time figuring out what to do with this. I don't know if you need a if it helps if we give you a motion to just start doing that or if you want to wait another we can we can go and I mean honestly if we want to have direction from the

committee to go to my gov and help Tyler Tech too I mean that's who we'll be meeting with and ask them not even ask them but say that we will be firmly looking at alternative stations. Yeah, I I mean the only question I would have for them is is there any plan in the immediate future to make the user interface better? And my guess is no. Well, there's that's there's some frustration there too is that they if you go to their website, you can tell that they've done a refresh and some of their stuff too. It just doesn't seem like they're they've been really proactive in the sense of like let's get into your system and give you that same refresh. Usually when your company's been sold to somebody, there's nobody really worried about that. Yeah. Rick, do you have something? I was just going to point out when we went to my go my recollection was they stated they had a mobile app that was coming soon. Yeah. Still waiting on it. Yeah. I mean tell them something. That's how all these company I've worked with a bunch of these companies that have something and then they get acquired by somebody else and then they're like hey in three months we're going to have this new thing and then they get acquired by somebody else. So the company acquire them will tell you no we're not going to do that. Yeah. I I would just suggest like you know I would give them if it was I would say do are you going to have a new interface in the next two weeks and if the answer is no move on because their answer is always going to be yes soon we'll have one soon. Do you need a motion? I I think we should do that. I mean I just think the amount of staff time is just way over what we well to proceed with the this firm meeting that's being well proceed with the recommendation we can come back at we can say come back at the next meeting and say what the what the solution what was the the their response after we had this meeting saying we're we're pretty much shopping around for these options and if they can fix it which I well I'm wondering I mean Ed I think this is where you're going correct me if I'm wrong like with some of these My assumption is they're not going to be able to fix it. So, I want to give you the ability to be a step ahead. So, when

you're coming back, you're not saying they couldn't fix it. Now, I'm going to go do this and do the next thing. When you come back, I want I would prefer you to go, I've talked to these three people. This is who we think is the right people to go with. And here's why. And here is why. Is that that what you're kind of going for? Yes. Okay. So, let's do a Amy, you understand what the motion might be? Not a clue. All right. Um, so I think as a committee we should make a recommendation that the city staff continues reviewing what's available with my gov and the opportunity or the oper option of only keeping those aspects of it that works. But I also say talk to the company who acquired them and see if they have any immediate plans to improve the interface on it. And then I think then the staff can come back with a recommendation to make the necessary changes. I'm going to see if I can make this even a little clearer. Let me think about how to make this work unless you guys got anything. I was just going to say to to reach out to representatives from my gov and the acquiring parent company to determine if there is a workable solution to meet our needs. and include a recom Yeah. And include a recommendation of next steps implication of next steps would be if there's another company then that is included. The next question use that motion and I'll second it. I can make it his motion. I'll second yours. I just I really do believe just a couple questions and you'd know which way to go. Amy, you got that one? Okay. So, are you seconding or are you for I I'll we'll make it Ed's and I'll second it if he's okay with that because

I don't want to I want to steal your thunder, Ed. Thunder here. Here's what uh here's what my my new thing suggested. See what you guys think of this one. Uh the committee directs staff to formally request the from Tyler Techch a written timeline and action plan to resolve ongoing service issues and further authorizes staff to concurrently explore and initiate engagement with alternate vendors to ensure continuity of service with updates to be reported back as necessary. Plus AI. That's AI. That's AI. That's pretty cool. A whole new Yeah. A little bit of a special kind of one, but yeah, a little bit of that. Yeah. Um, I can forward that to Amy. That's what we if that's what you guys like. I don't know if that makes I think that's I just Yeah, I think the acquisition shouldn't slow us down at all. We should just because they're not going to do anything. Okay. All right. Let me So, the ad um I can email this to you. Is it going to be on the recording like it is on the Oh, I guess it could be. Sure. Yeah. Okay. So, I will read this and then you tell me if this makes sense and Lauren, you tell me. Okay. The admin and public works committee directs staff to formally request from Tyler Technologies a written timeline and corrective action plan to address the ongoing issues with the MYGV platform and further authorizes staff to concurrently explore, evaluate and initiate discussions with alternate vendors or service providers to ensure continuity and effectiveness of municipal operations with progress updates to be provided to the committee as appropriate. So moved. All right. Made by Mr. Marshall, seconded by Miss Edens. Anybody care to make any changes or any discussions? Okay. All those in favor of

the motion, please say I. I. I. Was everybody anybody opposed? Any abstensions? All right. Motion passes. Good luck, Tom. Um, okay. Up next, we've got uh review of satellite internet equipment rebate program. Thank you, Chair Farmer. So, wanted to give a quick update on a couple items with with regard to spectrum uh and phase two uh and what we've been working on to try to bridge a gap, but also work with the state to get some funding out here city of Wildwood. Um, so as the committee knows, the Spectrum proposal came in. It was for the 395 homes was too high based off the amount that council can legally authorize. That said, we've been working with Spectrum to identify couple bead application areas. And what heard back on February 20th is Spectrum did apply for a few different application areas within the city which consisted of about 300 households total that are within Wildwood. Not all of them were on our phase two list because they already have access to highspeed internet. Um that said 149 of those 395 addresses it seems are covered in those application areas. So in that case seems like state's going to have to do their process but uh they are they've been applied for. of the remaining homes, there's about 72 that it's a little strange that it's it's on our list, but then Spectrum is also claiming that the FCC and the state are claiming that Spectrum um currently are whisper to uh currently provide service to those addresses. So there's 72 that are kind of in limbo when with regard to the FCC and the state and then 174 are kind of in a they're they're in application areas that have not received an application yet. So those are still

open for this sub round by the state office. So in that case they are pretty much lifting the limits off of how much those proposals can be for but we're expecting to get an update here shortly. Thing is the state's keeping a lot of this close to the chest. who's getting what when. That said, we can confirm that at least 149 have been covered. But to provide some type of stop gap measure, we've been looking at alternative solutions which would include some type of low orbit internet solution. Um, we went about it to figure out how we legally could do that since you would be if you went to buy the device itself for the resident. That could be viewed as well if the person moves in in two years then does that person have to turn the device in since technically technically you're trying the the argument between making a private investment versus public. In this case if you did a rebate which was the theory and it seems like we're heading in the right direction legally that this can be done. You do a rebate for the cost of the average device to provide this type of internet service. Um that is something the city could legally do. The question would be how do you prove it? How do you make sure that the individual um is actually a resident that's in the phase two list? So tonight the department is just coming up with a stop gap measure to help assist the residents that might be coming in while we're working with the bead program in the state to figure out a solution. Um the idea would be if this program were to be approved that a resident would come up to city hall in person. They would apply. There would be an official application. um that individual would have to prove that they own the property that's on the phase 2 list after cross-checking. uh if it was on the phase two list and it was um an individual that can then prove as well that they have, you know, they're they're they bought the device, they would have to provide a receipt that they could receive up to a $350 rebate,

which is about the amount, it is the exact amount of a standard the device that is used for a lot of these uh low earth orbit technologies, which can provide up to 300 megabits per second. uh they're about $350 is what is on the market but also from the retail vendors that you can look up is that should be the max cost for the just the actual device itself. So tonight the department's looking for feedback and this is something we've been looking at. U Spectrum has continued to you know kind of play with the idea of like maybe we could work with the city but they're not giving us a firm counter proposal to assist us in getting in the number that we can actually do. So, this is something that would help bridge a gap while we're waiting for the bead program to kind of come in and provide the funding necessary to finish the job. Thank you. Yes, ma'am. Okay, two questions and a comment. So, help me understand why Spectrum just did the 149 homes in the application and not the 174. Was that just so the application they felt like they weren't going to be approved? I don't know why they didn't. They originally there were to their infrastructure there there were some if you look at the broadband map and I can come back with some additional information on that. There the maps are drawn a little strange. Uh there is one map that covers a large portion of St. Louis County. Um, it's Bowwin. It's It goes all the way to the pair. Um, and it goes all the way out to Wildwood. That entire surface area is 385 addresses. So, it's almost like they're just polka dots through this huge geographic location. So, I don't know exactly why. Maybe the Spectrum had noted that they work in some of the areas or maybe they are aware of the soil conditions and others, but originally there was a plan to apply for all the eligible homes in Wildwood. But then it it didn't come to fruition and then once they came back it was 149. Uh so right now that's in my mind it makes no sense because if

they're willing to charge us for the service then the soil condition doesn't matter because they're still willing to do the installation. It's just about who's paying for that installation. So, so when I look at this, you know, I don't know if these 149 homes because it's it's not disclosed, if any of them are in W 2 or if this is just to finish up, you know, that that other area is in one and six. And so, for me, the houses that I'm thinking of that I know need it tend to be in a more wooded area with less direct access to sky. Not all of them, but several of them are under tree cover. Most desperate and the most vocal. And so if I can't tell my residents that they're in the 149, for me it feels like, you know, once again because we didn't do it right the first time or two gets treated like a secondass citizen on the approach that the municipality has. And so I I mean this is incredibly frustrating that this is where we're we're at. Um but if there is money for those other 174 then you know why why would we go ahead and do a rebate program for something that may or may not work you know and I there are certain things out of our control with international relations and satellites and companies involved on the list. So the reality is spectrum is a is a more stable solution when compared to other things that we cannot control geopolitically right now. So, you know, I understand that they didn't apply for those 174 homes, but I'm I'm frustrated because I don't have an understanding of why why that is and where my residents are at in terms of this proposal. So, the department could definitely brief you on where and we can provide a report, but since it's protected under CLO with the NDA, can't share the exact addresses, but we can

provide that closer. because I areas that I'm thinking of and some of those roads like you know where Bob lives I don't know that I mean they they've complained about satellite you know for TV coverage I don't know that it's going to you know work out of orbit for their particular households and I'm uncomfortable with approving this anybody else I had the same question about the 174 so we do get a tax off of charter correct Yeah, it's utility tech. Just be kind of curious if these people if they think these people have service are they being build for the services through charter? Well, that's so that that was discussed the the 72. Are you referring to that 72? It's why is Yeah. So, in that case, the way they had to prove and this is where it gets a little wonky is the way they had to prove it to the FCC and to the state was that they would have to show like a bill that was paid correct from the resident. But does I mean it shows a bill, what does that does that mean at what speed? It doesn't necessarily have to show that. So it's that's the question, but that is the that the state was not a they're not able to disclose the information with us. So it's kind of like two different individuals trying to tell us, well, you know, you should maybe go ask that. They're both pointing at each other. But I I personally think that Spectrum with the 72 specifically, I don't know how that they got states and and the FCC to sign off on it. Um, usually the collecting of those taxes is pretty accurate because otherwise even because you know my old house address always said Chesterfield, but those house addresses were really tight and we used to go to the county constantly to have them check charter utility companies and they were they were in the high 90s of accuracy where you know just because it would say ballin it really wasn't ballin it was Wildwood but I'm just be curious if

there'd be a way to back in those missing houses to see if there's a if they are paying a utility or a bill that has cable on it. We could have we can check. Is there another meeting in here? That's what I thought. I don't know why they're hanging out. Um what do we get a Did we get a timet on when these bead installations are supposed to start? Yep. They're still reviewing the applications. It's that's why their department's trying to figure out I mean I might suggest this. I I do agree with Lauren. Like I don't I don't necessarily love the solution, but I also don't think we're going to get anywhere with charter. Like we have zero leverage and and they don't seem to care in any way to help the citizens. They haven't to this point. I don't know why they would start. So I mean if we were to how many houses do we have left? Three. 395. So it's 130. like if everyone claimed the rebate that's included on the list, $137,000. I just don't think you're going to get 100% to start with, but I'm just wondering if you took some of those areas and tried it. I mean, it still seems to be that there's nothing quit going to help them. And they have been waiting 25 years. Yeah. I mean, I I almost think for some of these people taking a flyer on $350 is probably worth it. I mean, is better than what they have currently. Well, with Starlink, I mean, there's been, this is this is anecdotal, but the department has spoken with some residents that are in the theoretical phase 2 area, and they have already got they they bucked up and got the solution. Uh, and it's it's consistently delivering 250 to 270 megabits per second. I mean, it's not the politics aside of for all I mean, that's going to get complicated, too. But at the same time, all these things are going to get a whole lot more expensive here. Yeah. Very very quickly. I mean, I I would I would almost say if if you are a resident in the city of Wildwood that is not serviced by internet, I and you want to come and get

this thing for 350 bucks. I mean, we don't have $130,000 to just throw away, but you're going to know the addresses of the ones that we think don't have. We have the addresses. Why can't we just email? Why can't we just send them? In those cases, we we would have a couple things here. Um, well, we could that that would go into the application because the person would need to come up to city hall and I mean us note I mean us saying to them to complete the circle like we've talked about. Yeah. Yeah. Here's a message. Here's our note from the city. You have access to this if you want it. Yeah. So, you don't want it. Have fun waiting around with the individuals that had originally reached out about phase 2. have that information and we could send a direct we would double check their address and we could send them a message via email or phone call, text, whatever and say, "Hey, this is this is yeah, all the above. This is a this is a program that's available to you and since and all you have to do is then you buy it and bring your paid receipt in." Yeah. And the thing is there is with this device you can get it from a bunch of different retailers and you just have to would come in you would prove you prove that you bought it and you would be reimbursed up to the $350. I mean that's I think it's a decent immediate solution to the it's an immediate and that's something the department was looking at since there hasn't been too much headway with a wired solution which is what the ultimate goal is. you know, [Music] they're really looking at it from a perspective, how can you right now you got residents in these areas that are dealing with as Miss Eden had mentioned, you know, five megabits per second and you know, I know this might not be, you know, the full the full thing that they're want I get and the department gets it more than most. Um, but that said, it's an option. It's an option and it's don't have to take it. They don't have to take it and it and we're not going to stop pursuing the other stuff. We're not stopping pursuing the B program funding and all that. It's it's really I'll and the department will

mention this too that just the other ISPs that are out there. It doesn't seem that there is there's not the infrastructure is not there in Wildwood other than you know Spectrum truly does somewhat have the monopoly out in the the rural areas, the more northern areas of wildtheast areas in the southeast. Um it's it's just becomes very difficult to find another ISP that will even they're not telling us one way or the other, but it doesn't seem like there's much. It's the same thing for 25 years. There isn't there isn't the infrastructure and there isn't the appetite to put it in. Yes. And there's too many other easy options for them. Yeah. That's there's easy money. Well, that's I mean thing is while we've been working on phase one and while we've been working through this, I mean we've had another ISP that has literally delivered, you know, they've installed 200 2,500 homes in the same amount of time, but it's all it's much more dense neighborhoods than one of those people. It's awesome. Yeah. So, upgrading it was upgrading from coax to fiber. So, in that case, they there are definitely ISPs out there. It's just they look at some of the areas that are in our phase two, our phase two list, and they just don't have the supporting infrastructure to be able to extend it out. the one organization that does um has not not given us the right means to get it done yet. Well, I might suggest since this assuming if we were to go through with this, it doesn't handicap the other stuff, right? It doesn't. I mean, I I would suggest we try to give and I get where you're coming from, but I would try to give our residents the best and most immediate option we can because who knows how long this is going to go. I read this as it was either or. So that makes me feel better because what was going to happen is I read an article that there was a questionable commitment from the federal government for some of the bead program and then that would get distributed to the states. So, I was afraid and I am

still afraid that if I say yes, do the solution and then there's an issue with funds and an issue with support on council or what have you that everybody's going to walk away and go, "Well, we did it." You know, it's over. And I just don't I don't want that to happen. We still need to keep moving and pursuing. And I will say I did have residents a year ago did try to sign up for Starlink and at the time there were waiting lists and so that seems like that issue has been resolved. Yeah. The way it's working out now is that there is for a resident that would be signing up, there is a congestion fee, but it's a $100 on their end for the subscri for the actual subscription itself. So, right now the the rebate would be for the physical hardware that would be utilized for whether it be there's a couple different solutions that you could get, but the hardware is typically around that 350 mark. um they would have to pay a congestion fee, but that does not mean that the minute they bring the device home and they turn it on. They're uh and not it might not some areas it's going to work better than others. You need clear visibility above the home. But if it you have clear visibility above the home, it doesn't really matter whether you're in a valley or you know if you're on the top of the hill. It's more so if you don't have any envelope around your house. If you could put it above your house, you know, there's still that envelope as long as you don't have trees hanging over the actual home. you should get decent service. Um, it's not as good as wired wired service at this point, but that said, it is it it's better than five megabits per second. And is there any reason why we can't split a contract? And so the 174 homes that were not submitted by charter for the beat application, why we can't approach any any other provider and ask them to to do this? Well, it'll be the same thing we've done. We'll have to do the walk out and they'll come back. They'll say it's $20,000 a house. I mean, that's what they're all that's what they all do. AT&T, which is the next logical option. They're just they're willing to apply and they're not

their their entire business platform is to come in behind Charter, replace all work right over the top of Charter's coax lines and replace them with fiber and they're letting Charter go out and apply for new fiber lines in these areas that will get damaged and whatever. And then in the years to come, I'm sure AT&T will come in and do it. That would be my guess. That's what they seem to be doing. Um, okay. I have a suggested motion, guys, if anybody cares to make it. Are we ready? Larry or Nathan, do you guys have anything you want to add to this before I mention this motion? No, I don't have anything to add to it. I mean I I mean it's it it it's advancing versus not. I mean so um okay but thanks for asking. All right. Here's the proposed um motion. You guys can feel free to alter this however you might see fit. Uh, the administration public works committee recommends uh, city council approve the establishment of the low orbit internet rebate program whereby eligible residents without access to highspeed wired internet may apply in person at city hall for a reimbursement of up to $350 upon proof of purchase of qualifying low orbit satellite internet equipment. Further, the city staff continue to actively pursue opportunities under the broadband equity access and deployment or bead program and related initiatives to expand reliable high-speed wired internet access throughout the city. Anybody care to make a change or to make that motion? So moved. Made by Miss Edens, seconded by Mr. Marshall. All those in favor, please say I. I. Anyone opposed? Any abstensions? Amy, if you want, I can email these to you or you can pull them off. Okay. Okay. Can we move this forward for the next council meeting? We will have something

to council meeting. Perfect. Okay. Up next, review. Uh oh. Public works status of the mod improvement projects. Um Cher, council members, this is provided for information. I didn't intend to go through it for this meeting, but I wanted to provide an administrator Lee had recommended providing a summary of the active construction projects that we have in the area since it is going to be a very busy summer. So, we prepared this and we can certainly um provide it to you on a monthly basis if you like and try to update it as we go along. But, um these are the active projects and then the projects that we also have lined up right behind them to start construction. So, uh I guess with that I'll stop and if there's any specific questions I'll be glad to do my best to address them. All right. Any questions? Marshall, my question is the Village Hills Parkway. How did that get tied in? Um, it was it's a city street versus the Manchester Road and Taylor. I know those were city streets, too, but it's the funding wise. I was just curious how we were able to do that. Well, technically it's not considered eligible for the federal funding. So, it's kind of split out from eligibility, but given the amount of funds we have, it works out. But, um, it was just basically a request in that area because of the roundabout and the median, the island that's in the center. It's it's very difficult to maintain the the pavement and it really required us to get a contractor on board, move the traffic around, but do the pavement replacement at least in that southbound lane primarily. So that's what we decided to do was just we merged it in. We indirectly paid a larger portion to cover those streets than we would have if we said let's not worry about the

roundabout and just do the other two sections. They basically paid 100% of the cost on Village Hills Parkway. Thank you. Um I really liked the update and I know it's not geographically in the city of Wildwood, but I do get asked this and I know most people are wondering because Monot has announced that they're going to remove the barriers like on Clarks and do we have any sort of timeline update for that? I I saw by August August. Um, but I do think we've talked I've talked about this with Mayor Geritano. You know, it's probably worth us having a conversation with Jake to or our state reps to encourage some type of an audit on that situation because, you know, I'm I'm driving down roads that I mean, Clarkson Road has potholes and stuff all over it. They have nice islands that we're taking out. So, maybe let's fix the roads before we start putting new weird stuff into them without telling. That'd be a great request to the state auditor. Yeah, let's just see what the number is. They they did that, right? They just came in for an eye watering amount. Hello. Um, the only thing I would suggest or uh the only thing I would suggest, Rick, on this, I like the report a lot, but I do think we want to just make sure that although they are not our projects, we want to really try to go, I think, above and beyond and communicating to people like how things are changing because that intersection where the roundabout is up at Wild Horse got delayed and weird for a while and MODOT doesn't really seem to care that that's a problem for people, but it creates issues and so, you know, we just get like, you know, I'm I'm looking at the sign and saying that it's starting 47 on which is today three of the projects but you know I'm not seeing anything really I mean I saw some trees getting cut down but you know what I'm saying like we probably want to go find a way to really start communicating when is

the actual impactful when is it going on what is happening what you know you were doing this this week next week now you're going to be on this other lane that that kind of thing we can get more in the weeds in terms of this specific work absolutely that'd be Uh, okay. Anybody have anything else on that? All right. Moving on for action, property owner maintenance of adjacent right of way. Um, Chair, Farmer, Council members, this next item, um, wanted to present it to you tonight. Um, it's an item that has been something I've struggled with a bit since I've been at Wildwood. And to my knowledge, we do not have any specific code that really stipulates any direction relative to the situation where property owners maintain their adjacent rideway. And uh typically the frontage between the curb and their sidewalk is a tree lawn area and most people will take care of it as their own yard as their front yard. Um currently we do require residents to maintain their driveways. There's a covert pipe under their driveway. that's their responsibility as well. There's a sidewalk. We will maintain the sidewalk. If we typically don't mow in traditional subdivisions and then even in the rural areas where you have residents that mow their property, we see them mow the rightway adjacent to the the road as well. So, um it's commonly done and most people accept it and don't question it. I don't know if they really realize they're doing it, but they will mow and they'll maintain the front yard and the tree lawn as it is theirs and it works out reasonably well. People don't question it and it's not a problem. So, I'm not here to represent that's an issue or a problem because it really isn't by and large. Um, and I would point out we do have residents that put private property on

the rightway, which would mean uh typically an irrigation system for their grass and quite a few that put uh invisible fences on the rightway as well. Um, those generally not a problem except when we damage them. you know, when we do when our contractor's work, um, snow plows can sometimes scrape up the the tree lawn a little bit and in the process remove a sprinkler head or when we're repairing a sidewalk or the street slabs, we might repair might damage an irrigation system or head. So those cases we have generally required our contractors to fix that equipment under the thought that we just soon have people maintain the tree lawn as their own and it's overall to the benefit that they do that. So um even though it is private property on our rightway, we will repair it at our contractor's expense generally speaking. Um, so I bring this up because uh it's not usually too much of a problem, although it would be nice to have some clarity in terms of what the expectation is. Um, clearly we maintain sidewalks, we maintain trees. Um, we generally do not mow in traditional subdivisions, but there are a few exceptions um to that. And I think generally it only becomes an issue when we accept a new subdivision. Um then there may be a question of should the city be mowing the rideway and generally those areas are maintained by the HOA prior to the city taking over the subdivision and that's what continues thereafter generally speaking but there is no policy or ordinance that says that. So, it's kind of this uncomfortable position of whose responsibility is it? We don't really want to take it on. I say the department doesn't really desire to take it on. We'd like to avoid that. It works

relatively well when the HOA takes it over and they see that it is done in a timely manner to their expectations rather than the city trying to do it. So I I bring this up because I'd like to have something that would write a little more clarity to the department mainly in that situation when we take over new subdivisions to say look if it's a lighted subdivision the expectation is the HOA or the property maintains the ground adjacent to their front yard or that tree lawn area maybe with certain exceptions um the sidewalk the trees maybe other things as well. Um, and I am aware that other cities do have ordinances on the books that address this very thing. And some of them are quite frankly very restrictive. Um, so at any rate, I don't I don't want to get into too much detail on that. What I'd like to do in my recommendation essentially to you as a committee is I'd like to move forward with doing more work on this issue, working with our city attorney um to further define how other cities handle it and then potentially bring something back to you next month or soon thereafter with more detail and potentially a more formal recommendation. So that's that's my recommendation tonight. Um I'd like to address any questions that you might have. Uh two two thoughts. I like that Chesterfield used the word property owner instead of homeowner like Clayton because we do have few areas where some businesses are mixed in closer to residential areas and they would have the same issue. Um my second thought is would it be helpful to include some sort of sentence that property owners are required to disclose to the city placement of infrastructure. That would be like spear sprinkler heads and your fencing, you know, at the point of installation. And they do that through a permit though, right? Well, right now they aren't, but I think it would be

helpful if we took a position on that, frankly. Yes. Yeah. And then and I mean, I'm sure you're going to get people that they're they're new homeowners. The other homeowner didn't do that. It's a new ordinance. So, if this is disclosed at closing, that could be really helpful. um it would help us have a leg to stand on if we damaged anything. But maybe there's a way with this, you know, the MGV or whatever we use and our GIS to have a note once it's submitted with that specific location so that anytime that address is pulled up for a work order, it just comes up and says, you know, sprinkler head directly in front of the mailbox at blah blah blah. How often do we break that stuff? Well, fairly often, unfortunately, um you know, every every winter snow event, typically we do get a call or two about a sprinkler head that gets damaged with the turf in the tree lawn. And with our streets project, there's always a number of instances where that occurs as well. We could, you know, assuming the ordinance passes, put a notification in the city newsletter that this is a new ordinance. If you have it, please report it. The intent is to prevent damage when the city maintains its own infrastructure like street slabs and sidewalk. It and certainly we could still retire require the contractor to fix it, but it's a lot easier to do that when you can tell the property, well really you should have told us it was there or have a little more something to to stand back on. So yep, I've gotten suggesting it. Yes, sir. So throughout through throughout the city, anybody who has a sprinkler system has to file with the county. Why don't we access the county list of those sprinkler systems when we do street repair and let the people know that house has a sprinkler system? And and again, my old house, my sprinklers put in before city, my new house, because some of those areas where you

have that five foot area, it's hard to sprinkle it from inside the yard. But I mean there are those older ones to do it. But it be another one of ones where I think it would be realistic that if we're going to do a particular street, you can look up those addresses to know that they have a sprinkler system and at least take the time to do it because there are way more out in the rightway than than there are any other. The other one would be is when somebody is putting a new sprinkler system in, do they have to come to the city to get a permit or not? They do not to my knowledge. No. That would be another one where I think if we did nothing more than make sure it's on the website or and especially talking about new trustee or a new subdivision, man, that's where we ought to get all that stuff into their indentures u to say, you know, this is okay. This is part of it before this stuff comes in. Here are the things that you as the homeowners are responsible for. I I know that like over at Brightleaf those villas they actually have somebody comes and shovels their sidewalk and their porch and all of that we do the streets but they in turn because it is the villa they have a company that does that kind of stuff. So I think that's where you can you could draw some lines on when you're putting it and I know in some of the new ones we're putting not putting the street tree out there we're putting it in the front yard to get it out of that area. Is that correct? Um in the more recent subdivision that is correct. Yes. I mean I mean we're making some of those moves, but I just think maybe some of it is to get those things that we would like to get updated in indentures. Um it's not going to happen overnight uh in order to do that. Yes, sir. How how common is this, Rick? I mean, I'm just thinking of most subdivisions have their indentures and it specifies what's is common ground and that is the area they're that your subdivision is taken

care of. I'm I'm trying to I think we have I think one of the other issues that is adjacent to this is like it's not so much the common ground, it's that strip in between. So like we have people that for instance might put a political sign in that strip which they're not technically allowed to do. I know that should be on the other side. I just don't think people really understand. Same thing with like tree stuff when it falls. Like I have people in my neighborhood that just have a tree taken down and I'm like it's not it's not your tree or our tree will fall and then we have to go have somebody go and take it. They just don't I don't know that they conceptualized what I just didn't know how common this issue is from what I'm thinking about after going around subdivision to subdivision. Most of them have the indentures in their HOAs and it defines they're all over some of the older indentures don't specify. Okay. And some of the new ones do. So I mean it's a wide variety and I know that we get those but I know we've had study after study about how the older ones are much more restrictive than some of the new ones are. The older ones although they were written very restrictive they are not enforcable anymore. Yeah. Okay. Well, and I and I like Ed's comment about the county data. Just out of sheer curiosity, I kind of wonder how accurate it is. And I say this because I've met many residents that they commonly have throughout the season their sprinkler heads moved and adjusted. And I really suspect that a lot of these companies that put them in don't even permit through the county, but they they certainly don't have a process for updating the county. Well, they have to get a backflow report at some point if they're You have to have regards who did it. Yeah. So then you at least know it's there. You don't know where they are. And if you don't get it filed on time, they send you the second notice. So, um All right. I I have a I have a possible motion. It's great. Should anybody care to make it? Rick, you tell me if this makes sense with what you're asking. Uh, the administration public works committee recommends city council direct city staff in coordination with city

attorney to prepare a draft ordinance establishing that property owners shall be responsible for the routine maintenance of the public rightaway area between the sidewalk and the street, the tree lawn. The ordinance shall include provisions for lawn care, snow and ice removal, notification to the city of non-visible private infrastructure, sprinklers, invisible fences, etc. Differentiation for areas maintained by homeowner associations. enforcement mechanisms and public education strategies. Staff shall submit a draft ordinance to the committee for review incorporating best practices from peer municipalities and legal input from the city attorney. Wow. What do we think? That's pretty bright. That's exactly what I was thinking. I knew that a little bit. Okay. Um that would be another one where if that were prepared the right way, then that should be sent to all of the subdivisions. home association so they can put it in their bylaws as well. Yeah. I mean, some of the things in here also suggested including a planting guide, whether we're suggesting as a city to to do these types of plants or no plants in those areas. Like I know for me, the plow has pulled up a bunch of bushes we had put in, but they're I explained to the other people like, well, they're in the rightway, so they look pretty, but if they're getting ripped up, like there's nothing we can do about it. That's what happens. Um, so are there any changes to this ordinance? Anybody or motion anybody would care to make or should does anybody care to make it? Cliff, I know said I had make it. You're in on this. This was your idea. I like that. Lauren, you're going to second. Okay. Uh, Larry and Nathan, you guys good on that one? I'm fine. Other than it sounds better than I could do, so I'm jealous. So, no, I thought it Larry, I thought that sound you would suggest for sure. All right, any changes you would suggest? No. All right. All those in favor, excuse me, of our motion, please say I. I. I. Anyone opposed? Any abstensions? All right. Motion carries.

We're looking forward to seeing the report. I also, if you're interested, have some test ordinance language that you guys could just have. I'll give that to you free of charge. No problem. Yes, ma'am. Two things under topic for closure on future agendas. Yes. Okay. one, I just came from the Monarch Work House and Tom was there as well and Ed and one of the things that uh was mentioned to me um that they are interested in and this could be part of our our discussion for the emergency management would be an ordinance that other municipalities and other states have um to uh essentially if a if a driver ignores a road closure with hazardous you know signage barriers, drives around it, chooses to make that decision, gets stuck that requires a water rescue or other form of rescue. There is a nuisance fine for that and typically it goes to a judge and the judge determines um whether or not that that fine should be enforced and what were the extenduating circumstances and it appears to be something that works well in other communities as a deterrent. So pursu of this as a city ordinance is something that those first responders are interested in. And that would also include like if if the judge thought it would be appropriate to to I guess pay for the rescue costs themselves rather than then like a speeding ticket kind of a thing. Yeah, kind of like that. Yep. Um, and then just a reminder, I was expecting to see the the turnberry stuff um and the crosswalk back on this agenda, but I is it going to be on May's agenda? Yes, the there was an update on there. Um, okay. Yeah. Okay, perfect. Anything

else? All right. Um, okay. Well, with that, I think that brings us to the close of our meeting. Our next meeting is scheduled for Tuesday, May 6th, which will be the last meeting for a few of our members on the council. Um, so with that, I will take a motion to adjurnn. Should anyone care to make it? Made by Miss Edens, seconded by Mr. Alers. All those in favor, please say I. I. Any objections? Any extensions? Okay, great. Thanks everybody for showing up. Have a great evening. We'll see you next month. Okay. Thank you. Good night.