Village Board - Regular Meeting

Ladies and gentlemen, all right, not a hard inter. I will call to order the village board meeting of February 2nd, 2026. Aaron, can you call the role from the dis? That's not what I call. Trusty Saunders here. Trustee Casper here. Trusty Hower here. Trusty Devon here. Trusty Benhovven here. And trustee Surban here. Trust uh President Buckley

here. Thank you. Ready. Uh, next is the consent agenda. We have six items on the agenda. The minutes of the regular meeting from January 5th, the check register and investment report from December 25, a citizen appointment of Dr. Angela Tonosi to the Northshore Health Department Board of Health. uh the property tax chargeback for 4753 Wilshshire and a bench donation acceptance from Michael Core in memory of Ryan Core at Clo Park. Uh any discussion? I I do have just a bit and that is simply that I want to thank u Dr. Simmons for his efforts on the board of health. Um, it's funny to think that 15 years ago I was on the Shorewood Wayfish Bay uh health board and I was incredibly unqualified and yet Dr. Simmons uh is an incredible um public health advocate and and wifeish Bay resident although he's moving out and he did us a solid by um when uh when he decided to resign he found Dr. uh Tenoszi who also lives in Bay. And generally I always open up these um committees for um you know public uh submissions to see if anybody wants to actually uh to add their name to the list. And once I read Dr. Tanos's um uh application and her um qualifications, she's uh incredibly incredibly qualified. We're really blessed to have two um folks who are going to do this and hopefully do it in the future uh if they if we approve this. So anyways, uh thanks to Dr. Simmons for um finding a replacement and all his work in the past. Is there any other comments otherwise I'd entertain? Motion to approve.

So moved. Thank you, Tara. Any a second? Second. I'll give that to Sam. Uh any further discussion? Hearing none. All those in favor say I. I. I. Any opposed? Motion carries. All right, moving on to the report of the village officers. Mr. Village attorney, nothing to report that isn't obvious in the agenda, and that's that we've got nine contracts to go through. Nine contracts. Nine.

Uh, our village manager and assistant village manager are not here today. So, we'll move on to village president. I just have a couple quick things. The first is um I'm really happy with the concept that the u Clo ice rink is open. We've been helped tremendously by the DPW and their operations of flooding and and shoveling and we've got a a good group of volunteers. So, it's been about 10 days and it looks like we're going to keep it for a few few more weeks before we mother nature decides to warm us up. Um, one other comment and we mentioned it um at our last meeting a month ago and that was simply about the Argo. Um, I've been there a number of times, but particularly this weekend, uh, they had a total of 600 people on Friday and Saturday. And to my knowledge, there hasn't been a complaint about this weekend, but also the past two months because been open for two months. And I'm I'm pleasantly surprised. I mean, we I think we were all kind of holding our breath thinking that we would be adding hundreds of people to our downtown every night. And it seems like through the efforts of the CDA and through the the landlord, but also the operators at the Argo and perhaps the police department, we've u been able to keep all of our complaints basically to a low number and uh really pleased with that that we've had some success there. Well, they've got the high school winter formal this weekend, so all all bets are off now.

Yes, they're hosting. Yeah. Cool. Yeah, that will be an interesting We'll see. It'll be fun. Let's see. Uh any miscellaneous trustee reports? Just echo on the, you know, or add to uh the praise for the Ardo. They have started serving food and it's pretty delicious. And so I know uh myself and other residents are always clamoring for more food options in White Fish Bay. And that one is a sneaky one. You wouldn't necessarily know they were serving food uh unless you saw the signs. But um strong recommend. It's pretty tasty here.

Yeah. Um just an update, there will be three openings on the library board of trustees in the coming months. Um, so definitely for any residents who are interested, it's a good way to to shape the future of the library and we'll be looking for for several. So, does staff know if we've gotten any applications because I know that form's been live for a while. I don't know. Yeah, the form's online but not sure at this point.

Any other interesting words? Once, twice. Okay. We will then move on to petitions and communications. This is an opportunity for anyone in the audience to address the village board on any issue that is not on the current agenda. Anyone in the audience here for something that's not on an agenda or maybe on a US government report? Anybody here from US Gov? No. One, two. Okay. All right. Hearing no public comment, we will close that and move on to general business. We have nine items on the agenda tonight. The first is uh discussion action on engineering services for the 2027 water man and service line improvement project.

Matt, we're going to ask you to stand for the uh we're just going to keep on pumping these out. Yes.

So, this has been a reoccurring topic and I I believe we had a very good dialogue regarding our water main replacement and lead service line strategy during our public works committee meeting uh this last month in January. So, if there's any uh member of the public or a trustee that hasn't had an opportunity, um I would recommend to go back and uh review our overarching strategic plan when it comes to um how we plan on rolling out our one mile of water main replacement as well as lead service line replacement on an annual basis. So, this really is our kickoff year starting with design in 2026 and moving into construction in 2027. So based on numerous different committee meetings, village board meetings, this is not a new topic by anyone in this room, but it just uh puts in motion from going conceptual thought process to really moving forward with design and engineering services. So with that uh strategic plan uh we evaluated not only our water main lead service line but also our road condition in order for us to make recommendations of where we're moving forward with our one mile in 2027. So within the packet you'll see our two uh stretches of streets on Hollywood and Shorland Avenue. So that'll be our main focus. So with that village staff after we were done with our assessment went out for RFP for consultant and construction oversight services and uh with that we had seven firms uh showing interest and submitting proposals to the village. So after that we evaluated each one of those firms and ranked those based on uh several different qualifications and what we came back with was the top ranked firm based on not only qualifications but fee structure is Clark Deetsz. So that's what uh is in the agenda for this evening is the

approval of project management uh design services for our water man replacement. So with that construction management is estimated at $179,000 and 100 179100 and the professional service uh uh um I'm sorry the design part of it is $105675. So the total all-in is $284,775. So that's about 6.2% 2% the total construction cost when you add up that this um water main lead service line project is about 4.6 million going into 2027. So with that we felt that it was a great opportunity to evaluate firms uh make sure that not only are we getting quality services through design and construction but at a fair price. So, um, it was a lot of competition, but with that, we have Clark deeds in attendance that helped submit that, and we're, uh, seeking village board approval to move forward with design services this year.

Thanks, Matt. Um, just a quick question. In your memo, you have in your that last line before the recommendation, uh, the budget is 4.6 million with 1.2 allocated to private le service replacements. Is the 4.6 six inclusive of the 1.2 or not? It is inclusive. It would be it would be a net reduction of 1.2 because that would be considered special assessment. Gotcha. And I'm I'm trying to remember our first guess at what one mile of of this would cost and I think it was in the 3 to four range. 3.4 million I believe was within our budget.

There you go. So 3.6 pretty close. Okay. Any questions on number one? I guess, you know, this is a big first step. Are there plans to take a minute after this is done and re-evaluate um see what worked, see what didn't work, and then kind of redraw the battle plans going forward?

100%. That's our ultimate goal is not to chase perfection, but always there's the Monday morning quarterback after each phase of this just to make sure that we can keep on perfecting things both with not only the design, but the constructibility, communication, resident engagement that this will be one of those moving targets that we're going to have lessons learned and we just incorporate that both with our qualitative stuff, but the quantitative as well and making sure that we're meeting residents expectations with that. So there'll definitely be that feedback loop throughout this whole entire process. And so will this be an annual contract then?

Uh yes, I I believe that it will have to be an annual contract because each road section is going to be different. So there will be a an engineering service contract that'll be go in front of the village board every year. Okay. You're going to you're going to rebid them every year. I don't know about the rebidding. I think that's going to be part of our process of going through. So I don't want to say one way versus another. I think the RFP was definitely well worth it this time around just to make sure that we understand scope and service from different firms, but I don't think that we've established if this is going to be a reoccurring thing or to go out and solicit other RFPs or bids. So, I think it really depends, no offense, uh if how well it goes this year.

Yeah. Yeah. And I mean, just for information, how much time did was that RFP process? How much did that take of your time? Quite a bit. Uh yeah. not only constructing the RFP, making sure you check all those boxes as far as your key outcomes, goals, what you expect out of consultant firm, but then you have to even the playing field of how much hours will go into the design. And same with construction management and your uh the designer field staff that'll be overseeing that on a day-to-day basis. So that's part of it. And then evaluating seven RFPs where it's an average of 40 pages takes a little bit of time. Yeah. So there's an argument for not necessarily redoing it every year.

If if we're happy as far as a B village board, that could be a conversation that everything went smooth and is expected. If there's more lessons learned than we like to see, that gives us an opportunity to kick the t tires on another firm potentially. We don't because these are individual projects. We don't have to go out for bid on annually. That's that's the only concern that I have because you mentioned that these are individual projects and I just want to make sure that we're well the the services are not subject to competitive bidding. Okay. So,

but we do have to follow the purchasing policy that was approved by the village board and based on these fees any type of contract even if it was Clark feeds next year would have to come to the village board for approval. Thank you Matt. When you pick two streets kind of in different sections of town spread out like this, does that pose any challenges in the project scoping? Like is it easier to do a longer stretch of a single street or I assume that's more disruptive, but

that is a great question and I couldn't tell you how many versions was before we even went out to RFP as we went through all of our data and analysis and some of it almost looked like a hodgepodge of a block here and a block there based on what the data was telling us based on how many water mane breaks. are maybe the road condition. Where we landed is we're trying to do a longer stretch on Shorland and Hollywood because we think it's going to be more constructible for a contractor to stay in one spot and park it block by block. And given that they're local roads and not like a a Hampton for instance, I don't think you're going to see that level of disruption. Not to say that there won't be disruption. I mean, everyone's been through a road either reconstruction or utility project. absolutely there's going to be an impact to your the front of your house. But when you're looking at how you're trying to optimize resources, contractors, design elements, I felt that this continuity of roads like this, I think would have the best outcomes by having those connections and hopefully it'll help us with competitive bidding in the future then, too.

And you should see the crazy spreadsheet they have with all that data. It's amazing. Yeah, it that was super fun. They didn't throw a dart at the map. They No, no, I assume not. I was just curious how a thousand darts at the map. How we thought about it, but and colorcoded and I mean so many different factors. Great. No, I'm glad we did that. Thanks. Any other questions? Any members of the public?

Hearing none, I'd entertain a motion number one. I move that the village board approve Clark De's professional service agreement for design and construction management services for the 2027 water man and lead service line replacement programs in the amount of 284,775 as shown in the meeting package pending final contract review by the village attorney. Thank you. Do I hear a second? Second. I give it to Jacob. No. Uh any further discussion? Hearing none. All those in favor say I. I. I.

Any opposed? Motion carries. Thank you. Moving on to number two, discussion action on the MMSD 2026 private property infiltration and inflow project funding agreement. I'm going to say PPI for to paraphrase this for the next three agenda items. Okay. I hope it's not been 45 minutes. Yeah, goats.

Oh, okay. I would have said something. So for the next three items, I'm going to set the stage and then we'll hopefully be able to knock all three of these out because they're interrelated with the MMSD PPI program. So this topic again has been brought both to public works committee as well as the village board. However, we reimagined this program from doing more of your cure and in place pipe were able to knock out a bunch of these but be less intrusive to a homeowner that were able to access this from the street side versus gaining access to a basement. But since MMSD has reinvented that program to do pipe bursting and full replacement, we have to enter people's basement. So through that process, as a reminder, it made sense that we know we have the lead service line thing going on and now we have opportunities working with MMSD for replacement of the sanitary sewer line in order to reduce our INI. Let's do those both at the same time. And that way we're not knocking on a resident's door in a few years from now tell them, well, we got to replace your lead now, too. So, we're trying to be more customer service centric, taking advantage of the MMSD program in order to package this in a way that's a a win-winwin across the board and to really check a lot of those boxes. So, the next steps with that is um we are looking to have a project funding agreement with MMSD. So, this was a competitive funding application that the village applied for and recently received notification as far as that we do have uh they do have available funding in order to move forward with the PPI components of our comprehensive program. So the first item in front of us as far as the agenda strictly is for the MMSD funding agreement with the village and then we'll go into the lead service line during a separate topic with an agenda item. So this one um

helps support uh 33 sanitary sewer replacements. We originally identified 100 properties within our non-compliance meter shed that was was qualified for the MMSD program and also had lead service lines. Out of those 142 had shown interest and the available funding through MMSD uh went down to 33. So we did a lottery system in order to be equitable with who would be first in line. But keep in mind that if someone falls off uh of the 33 that were selected, we have full-blown design that will just have basically a deeper bench that we will be able to bring the next people in uh in forward for this construction in 2026. So, we wanted to do that as fair as possible with the 42 given that we weren't able to fund all of those. Um, so with that, uh, MMSD has, uh, included within your packet, um, a contract, a draft contract that still needs to be finalized both by our village attorney as much as MMSD. But this gets us in motion to get this awarded in order to move forward with that program. The total funding agreement uh is for 929,455 and again that's for the sanitary sewer replacement components and that is 100% funded through the program including in this um agenda item is the contract the construction oversight services for Clark Deetsz. They were um our consultants through design and this would help fund uh the construction oversight management and resident coordination efforts for this program. So, it's money in, money out. No money uh no funds are being used for the sanitary side for the PPI sanitary component. And this just allows the village to move forward in accepting the 929,455 from MMSD.

Do we have a sense of whether they intend to continue this beyond this year? Um we're so if mun municipalities do not use or leverage their funds, that's where we might get a notification that Lifeish Bay might have more funds and that would come back to the village board and we might be able to increase this program and fund more properties both with the PPI as much as the LSL. So it's I don't have that crystal ball as far as how many community uh communities are going to maybe back away from this that might not align with their goals. Yeah. But I think we're we're good to go. were locked and loaded for those 42 properties. So, at least for this year, I feel confident with that. But I just don't know.

But we don't know if they're planning to continue this after this year. I don't know that given the August flooding and what I've heard from MMSD. I think they're trying to figure things out from their structural components as far as the necessary repairs. Yeah. So, I don't know what that means as far as green solutions as much as PPI with those types of programs. Do you know do you know when the lottery for that money that got that doesn't get used by other communities happens? Is it is it for some reason November is coming to mind. Is that um we're going Hi, good evening everybody. We're going to um every quarter they have throughout the It's like I think three.

So it's the first quarter, second quarter, I think the third quarter and then November is when we find out how all the money's been spent. So I was right about that. Oh, you're right about the November time and then by the end of the year you have to come into agreement. They extended it for this conversation for knowing that you guys were working through timelines with Matt and his team till right now. So they extended it the extra month till February 1st, right? Um with that being said, we are going to continue asking every quarter. So Matt and I will find another way to ask for more homes and more money and until it funds out or until we use it all and build what we try to build. Okay. construction wise. Awesome. Thank you.

Do you have a comment about I guess I was a little surprised that it was only 33 properties which comes down to about 28,000 per property. Is there any commentary that seems high as far as the dollar per property? Yeah, but that's

pipe bursting is going to be more expensive at the end of the day because you're saw cutting roads, you're accessing people's basement. It's way more intimately involved as far as what that comparison is versus a cure in place pipe. And then uh MMS MMSD has specific requirements that go above and beyond what a typical homeowner would expect. So I believe it's three years. Yep. Three-year warranty uh for any failures, issues. So that's going to increase the risk of a contractor versus a typical homeowner and all the upfront stuff that's needed working with any municipality government or MMSD. There's a lot of special provisions and requirements that also increase that cost. So if you had a contractor uh contractor ABC that you went through, I guarantee it will be less expensive than what MMSD requires. But at the same time, you get quality service, customer service, you get consultants to oversee that. So yes, there's more handholding and better service that that we all pay for

and reporting from the back end. Correct. Great. Great. So a lot of more administrative oversight. Was there another trustee question? No members of the public. Then I would entertain number two. I move that the village board approve the MMSD 2026 PPI funding agreement in the amount of $929,455 and the clerk dies professional services agreement for the construction inspection services in the amount of 124,900 as shown in the meeting packet pending final MMSD approvals. Thank you. Do I hear a second? Second.

Thank you, Jay. Uh any further discussion hearing? None. All those in favor say I. I. Any opposed? Motion carries. Thank you. Moving on to number three. Uh, okay. Discussion action on the construction contract award for 2026 PPI project. Part two. Part two.

Yes. So, we're still on the PPI topic. So, just moving forward, we we're trying to align this village board meeting so we can knock all these things out in a kind of a concurrent fashion. So anticipating the project award um from MMSD, we went forward since we had full design done that we went out to bid for this project because we had an assumption of the 33 properties were going to be included. So with that uh we received two bids back on January 27th for this program and they these contractors have to be pre-qualified through MMSD so they already go through their necessary hoops through this as well. Um so so with that two bids were received and the low bid was from um Mid City Corporation and that I believe was for $1,146,483. So within that you'll see the breakdown um and the recommendation with Clark Deetsz. If you do have your packet available, uh Clark Deetsz did include a very handy uh summary sheet that shows where the construction money goes within the three different baskets, per se, because you have the MMSD um portion that was also bid in conjunction with the uh the lead service line replacement. So, I know I I I told you previously that we were going to get to that part. So with that, we bid these all comprehensively together for the contract to do this all at the same time. So with that, um the approximate cost per property for the MMSD side came to $25,120. Then we also got bids back for the both the public lead service line replacement that's owned by the village utility as well as what would be on the special assessment for each individual property owner that participates with this program of what the cost would be through a special assessment for their

private lead service line replacement. And uh each side of the lead service line amounts to $7,37640. So that's split 50/50 based on the bids and what we received back. So originally we had estimated that it was going to be $6,000 per side. So 12,000 total. So we were a little surprised to be honest that we thought competitive funding bids doing this larger scale project that's over a million dollars. We're going to see maybe around that $6,000 per side. And that just didn't shake out like we we anticipated. So that was a little bit of a surprise to CJ as much as myself. Um, so we've had discussions with Mid City uh on ways to value engineer. And how I look at value engineer is I don't want to have subpar quality. That's not what value engineering means to me. It's more of like how we can realistically get the price down without uh suffering quality standards of what we would expect through either a lead service line replacement program or the uh MMSD PPI. So we had some really good discussions based on material makeup. And there's two common materials that you use for service line replacements and that's an HDPE like a plastic material or copper. We bid this as copper uh based on just certain assumptions but maybe there's a world where we switch and convert that over to HDPE. We have done that in the past and that's a common uh material. So, even though we list it uh with the bid, award, and recommendation with that dollar amount, just know that we're going to continue to go through those processes. We go through our pre-construction meetings to see if there's means and methods, constructibility to try to get that price down for not only our resident, but also for our our water utility at the same time because we just know that we're we're conscientious of this process. And I think there's going to be lessons learned just like we talked about with our water main relay project.

Same thing with the PPI LSL. I think once we take a step back after these 33 properties, hopefully we can look at design, specifications, constructibility to try to really hone in on those price points for all parties involved. Are the homeowners aware of the 7,000? Not at this time. Yeah. No, that's going to that would be addressed uh once we notify them after our village board meeting. Okay. They had the original 6,000. The 6,000 is the last they heard with that. So, not impossible that some people might b 20% higher.

Yeah. Yeah. And maybe the sell and that's just from my perspective is you're still getting a good deal of $25,000 for a sanitary. And part of the deal is yes, it went from six to seven, but it's still a great deal. When you look at the the total cost on the public side, between the public service side and your sanitary, that's $32,000 right there in improvements to your utility. that's connected to your house. I I don't disagree. I'm just I'm just planting the idea that it may be that some of these addresses change. Absolutely.

I think that's a benefit of having the 42. So there may be a handful or one or two, we don't know. We'll try to, you know, lay things out, but again, it's volunteer, right? So if they say, "Nope, not for me." It's not being forced upon. as part of the deal that in order to take advantage of the MMSD funding that's part of the deal is that you have to accept the special assessment. I think very clearly it's a good deal. Oh, I However, yeah, there's like a psychological component, right? Because right now people turn on their water and water comes out and it's fine and you know after they do this work, they'll turn on their water and for the most part it's going to be the same and so it's not going to feel like

like look at my new rust. Yeah, I've done this. Yeah, fortunately back when I did it, it was 2,400 bucks like 15 years ago. But, uh, you're right that Did you do your lateral at the same time? Yeah, that I had a burst pipe and Yeah. Uh, yeah. I think that's the other piece of this is it's both. And at some point that lead lateral is going to have to be replaced. So, kind of a twofer. There's definitely some marketing aspect to this. like you're getting $35,000 worth of repairs for $7,200. 33. Anyways, any further questions? Any members?

I just have a question. Do you have a feel for like how that price would change if you change from copper to the high density plastic? I are we talking like 50%. Are we talking like 10%. I think we could get it close to about I would say $800 to $1,000. You can value it near close to about $500%. So, public private side. Got it. 1,200 bucks. I think it find their ways to Got it. And the homeowner would be charged their specific amount, right? Yes. This I mean this isn't a 74, right? It's all about the length and the effort.

We did it based on lump sum for this one. So it it's basically if you look at this project and how we designed it, the service line we we thought of as more universal. So public and private and then just split in half and that's why you see the 50/50 spread between the two. So you don't think it's going to change per address?

It would it would be equitably shared unless I don't I don't want to speak too much but like if there's like a specific instance for a house where you're saving money because you're able to do something more unique or different for that address. I could see cost savings of that special assessment. But how we have this designed right now, it's across the board for all addresses that you would just split that. So it's more about the material. So if you're changing material, everyone's cost shared equity. Are are those two material options pretty interchangeable from a useful life standpoint? Totally interchangeable. Yes.

Generally speaking though, Given given that there wouldn't be instances in which we would do copper and then next door do plastic, right? I think it would be all or none. Like we we would make a decision because it's tough for a contractor to procure like a spool. We're doing this. Well, and I was more along the lines of thinking of people saying, well, wait, if I spent the same amount, but they got XYZ material and right now it would be universal. All the same. Correct me if I'm wrong. Didn't we have a conversation at the public works committee about the highdensity plastic being problematic because you're not able to ground your electrical.

Correct. And that's what we have to evaluate. That was one of my questions that was not answered in time for this meeting. Okay. But how we would deal with the ground because again if we have to deal with that through Joel and now that's an maybe an unanticipated cost of the homeowner. I would hate to say, "Oh, we're reducing it." But guess what? Now you need a private electrician to come in there. So that's where I didn't want to overell to the board where we land on this because we have to vet grounding issues based on maybe material cost as a savings but grounding issues might bring that cost back to be the same even playing field. Okay, last question. What's our policy for a homeowner if it's special assessed? Do they have to pay that back the following year or do they have x number of years to pay that back? That's going to be the next one.

Just wait. Yeah, next agenda one. We've eliminated those open. All right. Special except for this. Further questions on on the um PPII. Is it seven? I was like five. I would move to award the PPI LSL bid to Mid City Corporation in the amount of 1,146,483 pending final MMSD funding approvals as shown on the attached exhibits. Thank you. Do I hear a second? Second. Thank you, Sam. Any further discussion? Hearing none. All those in favor say I. I. I. Any opposed? Motion carries. Thank you.

All right. Now, we're going to go on to Sorry, went to um special assessments. Yep. Let me just read it off. So, it's official a discussion action on resolution 3194, preliminary resolution declaring intent to levy special assessments for lead service line replacements with the PPI project. A

Yes. So, as Matt's talked a lot, um we have the MMSD funding for the sewer laterals and then the water laterals are going to be funded through special assessments. Um so, the water utility will pay for our portion and then we'll special assess homeowners for their portion. Um to Terara's point about people maybe not continuing on, every property that was included or that had agreed to be in it and maybe wasn't selected in the lottery is still on this list. So if either money becomes available or people do drop out, we still will have done the proper procedures in order to be able to just include them and won't have to um do something else to add them. Um so this does follow uh resolution 2966, which is the lead water service replacement policy that we already have and used in 2016 and 2018. And then property owners would have up to seven years to repay this, a minimum payment of $500 per year. I think the one thing that I don't think you guys necessarily have to decide today, but is we could extend it up to 10 for the code. Um, so it's the decision between 7 years or 10 years um or anywhere in between there I guess. Um so essentially this resolution comes forward now and it's just the properties that we would be including and then as we work through the process we'll come back with a final resolution that'll include dollar amounts and the specific properties that are included. Does the resident just pick like their payment plan or?

Yeah. So, the resident will get a letter from us essentially though saying, "I'll pay in full now, put it all on my taxes next year or um included on my taxes over the next x amount of years with interest." I I have a very strange question. What if someone picked x number of years and then moved? We have to look at that when we get letters from title companies requesting information on the homes and then the homeowners responsible for that um as part of closing on their house. Okay. Thank you. Question. In the actual resolution it says it has to be seven equal installments, but then in the memo it just says it needs to be a minimum of 500. Yeah.

Does it have to be Maybe we should just make sure those are consistent or that we understand that it is essentially it's Yeah. So if there's like a year left that would be $200, then we it goes in the year before. Okay. Yeah. Got it. Make it out to automatically. Perfect. I I also think we should consider extending it to 10 now because it seems odd to have seven here if we think we might go to 10 for the broader resolution because this is specific to these properties, right? I mean, I'm personally in favor of 10 just because I think this is a fair amount of money for for residents, but it's up to the resident to pick the number.

I think you can pick your timeline, but giving them that extra three years seems impactful. I think the way we do it is it's the divided by like $500 a year. you can't select your because the way it reads it seems that you could the special assessments we've previously had no um I mean can we allow that? Kelsey's really the one that looked into that. I will tell you that sounds like an administrative nightmare um based on just the number of special assessments we're going to be having. We are looking at software where you can it's probably easier to enter but I guess I'm not sure. Chris, do you know if residents are able to pick their time period? We've always had it just be seven or 10, right? Just

we've given people the option of both, I believe. But and then you can either pay in full or they can pay. Oh, yes. Based on whatever we however many years we decide. You can prepay if you want, right? Or no. Are you saying you can't theory? Probably. We have literally four parcels that have special assessments right now. I know. I don't have anything. I think we have to think about how we want this to look though because it's going to it's going to be very different in the future. I mean, we're going to have a lot more special assessments. So, we should design a process that works for But I think part of it is also to the point of everything we've discussed is we do it and we figure out what worked and what didn't work. Um, people are going to have to learn how to do it all over again because until the what a decade ago that we were doing curbon gutter and and uh

sidewalk sidewalks and coach coach ramps or what they call in the past. So when they did like my street for example, we had the option to choose of either prepay pay it all at once without interest or pay a special assessment. I know we have that option. Yeah, but the special it's we don't give people the choice of like do you want it on your tax three years or just the just the terms. Yeah, I got you. Yeah, it's like if you want it, you're paying it based on the truth is isn't it it's basically up to the t the property owner anyhow like they can prepay at any time. Well, that was the question. It's like can they prepay at any time? Yes, they could come in and make a payment toward it. There's no prepayment but we give them make it three then they can do the math. Yeah, it's that's on limits outside of what we're putting under tax roll every year.

Yeah, but I think that's fine then. I think 10 feels fine. I would say you give more time, but we don't have to decide it for the broader project, but we whatever we do here, I think you should make consistent with the Yeah, I mean, I think 10 makes it easier. 10 isn't we're allowed to go to 10. Yeah. Yeah. So, make it 10. And obviously we're going to have to come up with some good info document where we explain you can prepay, you can do it upfront, you can do it in three years or whatever, but we're going to send you a bill every year for 10 prepaid. Would the interest rate be variable or is it set at it's set based on our our most recent borrow is generally what we use or the whole 10 years. Yes. So many people may find that

that's a pretty if you're five or six that's cheap money attractive. Yeah. And is that a problem for us? I think that's what our policy says right now. So if we wanted to look at changing it, we could, but Okay. But it shouldn't be a problem. So Okay. If they prepay, it's little arbitrage. You're collecting in a shorter time than the bond, too, typically. I mean, I don't know. You have to do the math, but any further questions? Uh members of the public entertain motion number four.

I move the village board adopt resolution 3194 preliminary resolution declaring intent to levy special assessments for lead service line replacements as presented. Thank you. Do we need do we need to amend it? Amended. As amended per discussion. How's that? Does that work? Do I hear a second? Second. Thank you, Sam. Any further discussion? Hearing none. All those in favor say I. I. I. Any opposed? Motion carries. Thank you. Uh, next, moving on to number five, discussion action on construction oversight for the Sendex Public Improvements. Matthew.

All right. So, uh, we are moving at a a quick speed as far as uh, this project goes for all the public improvements uh, within the TID district and the SENX redevelopment project. Um, design is fully done and out to bid. bids were anticipated to be back last Friday. As of right now, I have not heard back as far as bid results on that, but uh the Sendix development team took uh the Clark deeds plan set and incorporated that to solicit bids on their side. So, they're controlling uh and managing the bid process through that development project based on our PDD. So, with that, we're making that transition from design and bid services to construction very shortly. So with that, we requested Clark Deetsz uh to put together a proposal for construction inspection services as included within this uh packet. So within that, you'll see uh the details as far as construction management, project communication and outreach and construction observation. Uh it should be noted that we understand the importance of communication. We're building off of the website and communication channels that have already been incorporated within our website. But very similar to the Big Bay Buckley Park storm sewer collapse with those weekly updates will start to be incorporated through Clark Deetsz. We'll have that streamline communication with CJ as our main project manager. So all the communication through the business improvement district uh village staff, residents will all be funneled to a single point of contact. So that's our guy right over there to make sure this runs very smooth because it's a very dense area, a lot of traffic, a lot of eyes and ears are going to be on this. So it's going to be very important when it comes to construction oversight management, not only with the construction part, but especially the communication component because there will be impact to Lake Drive in Silver Spring. and we just want to make sure that we do whatever humanly possible to

get that information out to our residents and visitors uh throughout the this 2026 construction uh period. So with that construction observation that's including a 40hour work week for uh field staff through Clark de to be on site to act as our eyes and ears for the village to ensure things go smooth. So within that uh clerd's proposals included that uh gives more of an overview of what that looks like and we are looking for uh approval of the inspection service agreement in the amount of 246,300 to help assist the village with this project. And it should be noted that this is um aligned with the the developers agreement and the funds will be taken out of Sendix TID one and TID 3 and no general fund dollars will be used as part of these construction oversight services.

CJ uh you I know awards would be granted in uh February 2026. They have an estimated start time because I've personally been a little shocked at how fast Sendex is moving. Yeah, they as far as putting their uh you know, they already got the footings in there. It sounds like their foundation is laid and it's going to start going up soon. And I just I'm curious if we're going to be behind. Um if this meeting was next week, Monday, I'd have a better answer for you because we're waiting for bids to come back and then we'll know our contractors. Okay. Um it's always been starting kind of in that March, April time zone for some sort of impact on the public improvement side of it. Um, I mean, you're already feeling it on the public improve public side of it just because you're seeing it and you're seeing the

the energies and all the things happening, but when it comes to your roads, actually, your sidewalks, I would expect at least late spring, early summer. And then there's a downtime that we built in just for some special events and things to manage on Silver Spring through the fourth of July to August time zone. So, there'll be some kind of es and flows with it, but okay,

it's going to be most of the year starting in the next couple months. And that's a great point is that built into our design specifications are special provisions that we want to make sure that we can have that parade and the contractor knows when those important dates are for Fourth of July. And then if you remember that next Saturday is our art festival. So we put that within there, too. So we're trying to be very conscientious about the impact to the business side of things. And we still want that vibrant downtown. We want to do it safe. We want to make sure we're proactive with those communications with the contractor and trying to thread that needle or we just want to get this done with right as fast as humanly possible but still keep Silver Spring as vibrant as possible through construction. So DJ and I worked on all those dates and we'll be having a lot of communication with the contractors to make sure that they understand what that means at impact.

I will add the engineering and construction is probably the easy side of this project. So ask for the patience now with everybody involved. So it's going to be impactful for you. We all know this. Has this uh agreement and and particularly the amount been shared with the Sundex team? Yes, Kelsey did share that with Ted, right? And they I did not is what I'm I didn't get a red flag before she took off. Okay. All right. Any other questions? Let me entertain uh uh item number five.

I move that the village board approve the Clark Deets's construction inspection service agreement for the Sundex redevelopment public improvements in the amount of $246,300 as shown in the meeting packet pending the village attorney review and approvals. Thank you. Do I hear a second? Anna. Thank you. Uh any further discussion? Hearing none. All those in favor say I. I. Any opposed? Motion carries. Thank you. Moving on to the discussion number six, discussion action on the construction award for the 2026 sanitary sewer lining project.

Okay. So, the village trustees that have been with us for a period of time, this is a reoccurring um construction capital improvement project for our reoccurring sanitary sewer lining. So this is incorporated within our CIP and this will be an item that we present to the village board on a reoccurring annual basis in order to do our due diligence not only on the inspection, our camera televising, but it helps us set the table for where we know we could use the benefit of um our sanitary sewers being lined. So our ultimate goal is to have 100% of our 37 miles of main lines uh lined. And so we did present that as part of our CIP um uh process and our presentations. So this basically transitions to um bid award and opening. So uh we did not do any last year. So this is a combination of 2025 and 2026 as far as this kickoff for our sanitary lining. So we do have total of available balance of $515,000 to kickstart this program. Uh within that we have a total of 27 sanitary main pipe sections which amounts to about 1.3 miles that will be accomplished this year as part of this program. We only had one bid come back and that was from Visosour in the amount of $247,94.50. Um, with that we did have our preliminary estimate through Clark Deetsz and that does reflect what we would traditionally see as far as a competitive bid even though we did receive one. So we do feel comfortable um with Vizo sewer. They have done this successfully with us in years past. So we are looking for the recommendation approval for uh this sanitary lining with visos sewer this evening. Matt, I just want to So, we had $515,000

budgeted for this. Did it just come in below or are we doing less than we expected?

So, that's a great question. I actually did a little bit of math um of what we did in previous years. Uh 2024, I believe, was 2 miles. So, we are doing less. This was based on the recommendation of our most like our highest um known and reported areas of concern based on our our utility technician. But one note now that we know where the bids came back, um other communities have done this in the past too is within our provisions and the bid documents once we have a company uh solicited through the bid process, we can use them for the next two years on top of this year at the it's uh this price plus like a standard escalation based on market like nothing more than 5% I think is what it what's three or yeah three or four percent. So now what we're able to do is if the village board approves this, I plan on going back to visa sewer and doing add-ons if it's okay with the board because we have the available budget. Two roads come to mind is where we're doing our water main relay that uh CJ actually brought that up as a recommendation to make sure we're doing things holistic and just get those areas lined. Then that way we don't have a premature failure. I'm not expecting it, but it's just good as you do these types of water main replacements that now we can have the necessary funding to do additional sanitary sewer lining. So, historically, it's been two miles. Now, we know what that budget is. And with that add-on, if we find that we we're doing televising currently, it'll be easy enough for if we see maybe more root in infiltration in a certain section this year, we can tie that on and do a little bit more this year because we have that available funding.

Okay. Matt. Oh, no. Go ahead. I was just going to ask, you know, when uh agenda item two, we talked about the PPI uh program and how MMSD is moving away from cure in place. Um and I'm curious uh why I mean do you know why they are moving away from it? Well, here in agenda item six, we're kind of moving towards it. Uh I'm just curious why what the difference is what the problems are why we're using here and not elsewhere.

I will start it. Tara probably can add to that and I know CJ for sure can add even more. So what I understand is that there's a significant difference in how you line a private lateral versus a main. If you think of our mains based on the diameter of the pipe, you have manhole to manhole. And if you have that complete uh continuous access, you're h you're able to have more reassurance as far as the cure in place pip uh part of that component where it gets a little bit trickier if you only have one access with the sanitary sewer that you're you're shooting that all from one direction. So the susceptibility and the concerns that MMSD shares with their for the private sanitary sewer has different means and methods of constructibility because they don't have better accessibility to our pipes. To date, I personally have not heard of any of our uh pipes failing as far as a cure in place process because there's more cure time. it's uh better accessibility and I think that the the means and methods is truly intended for those larger diameter pipes. Not to say you can't do it with the private side, but I think the the success rate is there for us to continue that not only that to help prevent with those root infiltrations and intrusions, but it takes care of that aging infrastructure by creating basically a new pipe within the pipe. So when you look at your risk versus reward, by far based on how successful and how many miles that we've done, we're seeing that impact and the benefit of a cure in place. And I I haven't heard from our frontline staff, our utility technician, any concerns with moving forward with this process and it makes it much easier for us to clean and jet as well.

Okay. the private ones. I think the big problem and CG, you can correct me if I'm wrong, was that they weren't able to get the last two feet, five feet. It was stops and have a place to like grab it inside the house. So manually, man, you can pull it all the way through. So there was a big gap in it. And so we have had a number of people's homes fail. Instant diameter. So your lateral main it's just different levels of size. Okay. And I forget can you inspect our laterals? I mean is it big enough to send a the little guy through it? So

that's a heck of a lot different than the small diameter that you cannot send a little rover through. Send a camera through. But yeah. Yeah. Yeah. But they we've had some where it failed and they had to go back some and and take it out and put a new pipe in. So, um, quick question. So, there's six, uh, items here on Lake Drive. What's the traffic implications? Do they shut down Lake or is it just kind of a what? Tell me tell me about the traffic implications.

We we've done that. So, Visoser was our contractor, the previous sanitary line when I was here, and they have their own traffic control. they have to submit that as far as what it looks like to both our our designer as much as our staff engineer. So, this is a national firm that's very used to traffic control and staging. Uh I believe the last time that they did Lake Drive, they were able to have vehicles hug the shoulders on both sides because of the width of the road that it might impact maybe temporary no parking on both sides, but they were able to manage traffic both and that's their responsibility.

Fair enough. Just to call out Lake, but also Lake View in that the northern edge touches Dominican's parking lot, their field, their all of that. So, we'll have to coordinate with Dominican. All right. Any further questions? Then I would move uh entertain a motion for number six. I move the village board award the 2026 sanitary sewer lining project construction contract to Viz Sewer LLC in the amount of $247,9450 as shown in the meeting packet. Thank you. Do I hear a second?

Second. Thank you, Sam. Any further discussion? Hearing none. All those in favor say I. I. Any opposed? Motion carries. Thank you. Moving on to number seven, discussion action on the annual pavement crack seal project contract award.

So very similar that these are routine maintenance uh projects for village DPW. Uh since we have 42 miles of roadway servicing them to try to extend their useful life is prudent for us to do a crack seal program on an annual basis. same as our sanitary lining that we did not have an opportunity to do that in 2025. So, we're doing a combination year for crack seal as well. So, this would be um both budgets for 25 as much as 26. So, we do have $90,000 within our available budget for this program. Uh this year uh we solicited um I think I believe it was eight contractors, seven or eight contractors and four of them uh submitted an actual quote for these services that are included within the memo. Uh we have approximately 3.7 miles of road that we are looking to crack seal. Uh just as a side note, uh Maxine based on that wonderful spreadsheet in the matrix, it's all part of the process that we don't want to crack seal something that we're going to mill an overlay. We don't want to crack seal something that we're going to do a watering project on. So all these different dynamic moving parts are layers to optimize budgets by making sure that we're not prematurely doing something that we're going to rip up a road apart beforehand. So the roads that were identified by Maxine were done so based on our assessment of our water main program just to make sure that we're all aligned and trying to extend those useful lifespans of those roads before their time is up for something larger with a utility project or milling overlay. So with that uh typically we only get one quote for this to be honest through farer. So we were happy to see four different entities quote on this. I don't know if it's the size, the scope, uh that we're offering more this year, um as far as our budget goes, but AJ AG

Seal Coat LLC is the low quote on this for 85,856 and that is what we are recommending uh for the village board to approve. Um all quotes were slightly over what we expected what based on our original uh quotes. So you'll see that we removed uh four different sections and just our plan is to move those into 2027. So it's not a major thing that they don't get done this. Any idea why the gap between AJ seal coat and parking lot maintenance sealing it with gold? I mean yeah I mean I was surprised as far as the swing of those and I had Maxine uh do a lot of due diligence on the low quote because sometimes say are you serious?

Yeah. Basically, that's what it comes down to is do they we checked references to make sure that they could handle that volume of work. Um, backstory to AJ Seal AG Seal Coat is there actually a subcontractor to Badger Utilities that does a lot of our water main repairs and replacements. So, AG Seal Coat is the ones that do all of our hot patch repairs in our roads already. we just contract out with Badger. So, we never really knew them directly, but they're the ones that have performed all of our necessary roadway patches and repairs. So, they expanded uh to not only doing hot mix patch, asphalt repairs, but they do parking lots, seal coating. So, I think they're trying to get more into the municipal game. And sometimes when you're hungry, you sharpen your pencil and you don't have a lot of overhead with larger firms

and that's how you stay competitive. So, we feel confident with that. We've done our due diligence. Yeah, we're willing to give it a try for something as I'm sorry to say as simple as seal coating. Can I just ask what heat lancing is? So, basically, uh probably got more technical knowhow, but I don't need a lot. It's basically where where the tar comes out and that's where what you use in order to actually apply the tar material. Ah, okay. So, it's just a tool that they use. Then you put the toilet paper on it. Yes. Then you put the toilet paper on. Put the toilet paper. I think that's a technical term. technical speed, but they couldn't do it during co. Yeah. You don't want Don't waste a Sherman. That's right,

Matt. In the in the CIP, we had $90,000 for this and most of these bids came in double or triple that. Are we concerned going forward that we don't have enough? Is this what it's going to look like in the future? Is this a particularly large amount in 26?

That That's a good question. I I believe based on it. It depends if AJ seal code is successful. I think I'd better answer that question. If we come back and there is issues and they're out of the game and they can't handle as much as us and now our low bid would be Thunder Road LLC at 162. Yes, that would be a conversation as far as do we reduce the scope, how much we're able to actually crack seal based on available funds, based on CIP goals, or do we increase that uh in future CIP? So, I think time will tell or maybe the reverse that people are going to start to get smart and say, "I need to sharpen my pencil in White Fish Bay in order to be competitive and this is a public document now. They'll be able to see if this is something they want to compete against in future years."

Matt, so well, one thing that concerns me when I see these numbers is that in a lot of cases, we only get one bid. And you know, what if this time we only got parking lot maintenance? like it makes me question all the other times they've only gotten a single bid if that was the appropriate price or if it was just through the moon because they thought they could. Um, but I do wonder given that AG Seal Co. is like a third of the highest bid and uh basically half of the second lowest bid, should we be expanding what we're doing this year instead of taking four away? Should we be throwing everything AJ Seal Co can do? I'm glad you asked. So remember when I said that we did a three-year program for Vizo sewer? Yeah.

We have the same within our technical specifications that they're going to agree upon. So we can hold that price point for three years now. Okay. Nice. Yeah. Oh, that'll be a win for everyone. Then do we even need roads or can we only have uh they're going to everything be very bouncy road that everyone's going to enjoy. I'm I'm just really hoping that that Thunder Road LLC is a double on Tandra and it's named after the Bruce Springsteen hit. Um I I did have one thing in general. I noticed that in this memo you you let us know what the companies and the bids were. I didn't notice that in others. Can you please make sure that in the future that because there were other things in here where we said we got multiple bids. I always like to see the numbers.

I I believe Mid City had their comparison. So that is I'm sorry I did not see that if that's Yes. So there was two bids back and both bids were included within that packet. We only had one for Vizo sewer. The others were professional services. So it's more that the recommendation through the professional service. I believe that's traditionally what we do is share the bids and unit costs for things.

Thank you. Um, I noticed so Lake Marlboro and parts of Henry Clay are being crack sealed. Um, and I was curious about this, so I I pulled up a quick uh street view of Cody of Lake and noticed that there was crack sealing all along the the paint for the the parking line and the dash line in the middle. Um, I've always brought up the fact that we should probably have some kind of zoned painting program where we divide the village into, you know, six, seven different groups and then paint where we need to paint. Um, it it I I think we'll need to do that for Lake for sure. Um, Henry Clay, I'm not sure, has anything, although I've always thought it'd be great to paint a center line. And then Marlboro, I think it has a

center line. as a center is a dash center line. Um, so mental note, do we contract that out painting or

so I'm that's a thing that's changing. So last year we did sections of Lake and Marboro internally with our DPW staff successfully. I do agree with you that we do have uh an every other year painting program, but that's really defined with our crosswalks and maybe curving like the yellow curb, but it never really focused on those center lines. And now that we have some bike lanes on Wilson Drive and those so we do have this byianual map. We just need to be more inclusive with those other things that you referenced because they were not included. So it's easy enough I believe for us to do internally. It just needs to be part of that existing program. I mean mental note crack sealing is going to screw up the paint. So

I agree and try to execute that in September. Do we have we don't have a truck to paint with do we? Is everything by hand? It's done by hand, but we use a truck for safety. So, they're protected within those center lines. So, it's basically if you look at that, you got two bookends of traffic control and then we have our actual DPW staff that's riding that center line. I'm just wondering if it might be especially for a if we're doing a center line all the way down Marorrow, walking all of Marorrow to paint that might be kind of tricky. I wonder if it might be money ahead to contract that out. Potentially potentially

someone who's got a truck. And I'll I'll lean on uh my DPW staff as far as how they feel and will they have not only the time but uh the energy, let's just say to walk that section of our role. But yes, you're you're correct that we we had those internal conversations about that much crack seal and then the striping that follows. So, even when I talked to our staff engineer about the safe school zone by the high school, that's part of the component is like, okay, if we're going to crack seal all this stuff, just know that we might have to come back at a later time and do some striping. So, we want to make sure we don't put the chicken in front of the egg type of situation.

Further questions? Hearing none, I'd entertain number seven. Move that the village board award uh the 2026 crack sealing project to AG Seal Coat LLC in the amount of $85,856.86 as shown in the meeting packet. Thank you. Do I hear a second? Second. Thank you, Hannah. Any further discussion? Hearing none. All those in favor say I. I. Any opposed? Motion carries. Thank you. Moving on to number eight. discussion action on the design engineering services for Hampton and Santa Monica intersection improvement project. We need a cool name for that. HSMIP.

Yeah, I'll work on that one. I'm not going to do that on the fly.

So, you are correct. This is just for design engineering services. Think of this as like the kickoff to the project just like we have with a lot of our other design and engineering. So, you might see some colorful graphics uh and what have you. that's part of conceptual renderings is the RFP process but at the end of the day uh no design has been done with the um this intersection of Hampton and Santa Monica so this program was brought in front of the village board for the highway safety improvement program basically 90% is federal funding 10% would be the local share of this project scope so as part of the DOT process we went out for an RFP for um qualified firms to participate with the design services only for this project. Um with that we had six uh requests for proposals submitted. So our staff evaluated that and ranked Strand and Associates as a top ranked firm. So after that uh the three parties met and went over their fee structures and what's included within this packet is both their RFP submitt as much as their fee structure. So again, this is 90% federally funded and then the remainder of the 10% is also split because 25% of that intersection of Hampton and Santa Monica is within the municipal boundaries of the city of Milwaukee. So they are taking 25% of our 10% in order to pay for design and construction. So our price point is further reduced to 7 and a half%.

That's a lot of numbers and math, Matt. Come on. Sorry. Maybe this should have been first on the So the most important thing is the total estimated design cost of the village is just shy of 14,000. So 13,977. So we're getting a lot of great improvements making our intersection safer no matter how you cut it. And it's a it's a very small percentage of total cost by going through this grant opportunity. So, uh, again, we're looking for village board approval to start the kickoff of design engineering services with Strand through this, um, memo.

Just going to throw it out there. Santa Monica and Southampton, uh, intersection treatment would be smash it. All right. All those in favor of smash it. Uh, no, not even a little bit. Don't smash it. There you go. the uh 2020 gun. Yes. And that's based on federal timelines and when when money becomes available. So we'll spend the next year plus going through design. But if you like to get 90% off, you got to follow their rules as part of their rules. I'm sorry. So you you said federal

federal. It's federal and then state manages the federal dollars. So, okay, that's like the umbrella of funding, but then it's brought down to the WIS dot. So, our true partner is the DOT, but it's federal funding. I'm just reminded of eightish months ago when federal funding seemed to be evaporating before everybody's eyes. We don't have a concern about that.

I've been in conversations over the last month and a half with this specific project and no one's told me otherwise. So as soon as the village board if they if you approve it this evening then it goes to the states through their central office and if they approve it then funding becomes available for design and that's through design. If that changes again well then we have to have a conversation with construction but we're not out any money by doing this and our risk right now is 134,000. Okay, Matt, I I saw some uh initial renderings that we're still going to have conversations about this intersection

100%. We'll go through our traditional process uh public information meetings, resin feedback, public works committee meetings where this will be presented. Uh so we did that with our safe school zones and any other type of largecale uh projects. There will be a lot of time for public feedback because this shares a border with Milwaukee. How much coordination do we have to do with the city of Milwaukee on this? Do we select the design or is it a shared effort?

Yeah. Um I gave them an FYI where we are at this process. They said thank you. So they understand that we're the ones leading this process even through theou that was delineated as far as um that the village will lead all design. We'll be the ones implementing that. It doesn't mean that they won't have a seat at the table by any means, but they've been actually really good to work with with already given uh their plan sets, their ads builds from their original intersection because that was done through their municipality. So, we have a pretty good working relationship uh as it stands right now.

Any further questions? Hearing none, I'd entertain number eight. I move the village board award the Hampton Avenue and Santa Monica intersection improvement project design engineering services contract to Strand Associates in the amount of 186,360.93 as shown in the meeting packet pending Wisconsin DOT final approval. Thank you. Do I hear a second? Second. Second. Thank you, Tara. Any further discussion? Hearing none. All those in favor say I.

I. Any opposed? Motion carries. Thank you. All right, rounding up. Our last item today is discussion action on a refu vehicle purchase. It's not a refugee, isn't it? More than that. It It's so universal. Could do night or refuge. Look at that. Look at it. Cut that tomato.

There you go. So, this item was presented to the last public works committee meeting in January. So there was a nice discussion um that moved this forward to our village board. Uh just as a reminder again this was part of our overarching CIP process in order to not only have a replacement strategy for our critical equipment such as our refugees recycling trucks but we already were able to increase our fleet from three which we originally had to four. So we recently accepted um our fourth refuge truck. So that's in circulation and already showing the benefits that we're able to do more periodic maintenance on our vehicles, better service them, and hopefully expand their useful life by doing more of those maintenance techniques. So this is this vehicle in front of the board this evening is almost like a duplicate to what we have already ordered and we already got to kick the tires literally on the one that we just received and we feel confident with this make and model uh moving forward. So with that, there was a question uh during the last uh public works committee like as far as competitive pricing because you only see one fee. I did find out through our mechanic that this vehicle was done through a cooperative purchasing network which means it was previously bid and were guaranteed that low bid as part of this vehicle order. So that's why you don't see maybe multiple different quotes by different vendors and contractors. that homework was already done so municipalities can participate with a cooperative purchasing and our mechanic knew of that in order to ensure that we have a fair price for this vehicle as well. So with that we are looking to move forward and get in line which will probably take a year realistically from when we sign on the dotted line right now but uh it it helps with making sure that we're replacing vehicles as necessary because you got to pull the trigger in order to get in line and get that approval. So with that uh we have a total budget that was approved

of $425,000 within the CIP and this refuge truck is uh slated in the price of $420,39.95. I promise that's the last dollar amount I'll say this even and the price is locked in once we've gotten in line I believe. So was this included on our last borrow? This was in the 26 27 borrow. Yes. So not the 25. The 26 27. Well, it is 26 and so we haven't borrowed money yet, right? So this would have been the 25. No, this is the 2026 2027 borrow.

I get it. We just So we're not going to pay this for another year anyhow. So it doesn't really matter. So it'll be in a future borrow. How about that? There we go. Uh any other questions about our new What's it going to be named? That's debatable. Okay. Jacobs seems to have go smash it. I think smash it again. I think we should pull a Minnesota DOT and have a public uh name have a public naming contest and it never happens if we agree to commit to it because sometimes you get a name you don't like and people are like standoffish. So I say if we do it we got to commit. All right. Two great names right there. stand office.

Uh, any further questions? Hearing none, I would entertain number nine. I move that the village board approved the purchase of the refuge vehicle in the amount of 420,399.95 as shown in the meeting packet. Thank you. Do I hear a second? Second. Thank you, Jay. Any further discussion? Hearing none. All those in favor say I. I. Any opposed? Motion carries. And that is the end of our meeting except for I move to adjourn. Do we hear a second? Second. Thank you Sam. Any further discussion? Hearing none. All those in favor say I. I. Any opposed? Motion carries. We're journed.