Public Works Committee - Regular Meeting

get this part like to call to order the Monday, June 9th public works meeting. Um, first item on the agenda is a review and a move approve the minutes from May 12th. Any questions, concerns? Then I'd look for a motion. Move adoption and second. All in favor? I. All right. Easy peasy. Okay. Discussion recommendation on Pilot Wisconsin pedestrian bicycle count program. It looks like we have a visitor online who maybe is to speak to this. Is that possible? That is correct. We did make a invite. They could not make it in person, but I think I'll tee things up and then we'll uh make introductions. Perfect. And then faculty with W Milwaukee can take it from there. So, uh, we were previously approached this spring, uh, through UW Milwaukee that they are working with Southeastern Wisconsin based on a grant they received through WISOT for what they consider pilot Wisconsin pedestrian and bicycle count program. So the first part of this was we worked in conjunction with the faculty earlier this spring from March 25th to April 4th to put out temporary counters along uh Santa Monica and Day so they could start to just uh dip their toes in as far as what that means in collaboration with not only our village but other municipalities throughout southeastern Wisconsin. But part of their comprehensive grant was also for permanent permanent automated uh camera counters and they want to collaborate directly with the village of Whitefish Bay to put up a a permanent camera in order to gather more data on pedestrians uh within our village more specifically on the intersection of Santa Monica and Silver Spring. So the purpose is really to gather that high quality data to support planning sa safety analysis and transportation equity efforts with this

program. So with that, um, W Milwaukee faculty, like I said, is here to kind of give us a little bit more of a presentation about what their ask is, why they, uh, were interested in working with the village of Whitefish Bay and what outcomes they're hoping for, and how that can better help our village support pedestrian bike safety efforts here locally based on their counts and their data. So I think that we have Emmanuel who is a W Milwaukee graduate research assistant and potentially others that are joining us. So I think Anna can unmute and we could go from there. Emmanuel, you just muted yourself. Hi. Hi. Can you hear me? Yes. Can Can you speak up though for us? Oh, can you hear me better now? Sorry about that. A little bit better. Just Yeah, it's a little soft. Okay. Yeah, Anna, can we make All right. You can go ahead. All right, Emanuel, the floor is yours. Oh, thank you so much. uh thank you very much for having us and we are really grateful for your contribution and your support on our project and uh also for the flexibility that you offer for us to have this meeting in in online. I mean I'm currently in Indiana police for a conference and also my supervisor who has a family emergency was unable to join and um Rousel is also joining us our contractor and also our contact um partner from wis can I share my screen I don't know if that's possible

you froze a second there could you wants to share Yeah. You want to share your screen? Okay. Where were Yes. Can I share my screen? Two more. Up. Two more. Up. Oh, okay. You've There we go. Right. Yeah. Can you see my screen right now? Yep. Yes. Yes, we can see them. Oh, that's great. Thank you so much. All right. So, quickly, I will not take your time. It's just 10 minutes. And um just as um has been mentioned earlier, this is um a we are proposing to install a permanent counter which is a camera infrared I mean radio fusion camera based at White Fish Bay and we've already um we acknowledge the support of Whitefish Bay community for the installation of our temporary counter uh at one of the location which was successful. Thank you so much. Um once again my name is Emanuel. I'm um a graduate research assistant at the UWM work here. I've been working on this project for over one year now alongside with my supervisor Dr. Yangi and also Professor Chao Chen. And um quickly um what's the pro project about? I mean this um project is part of the wister funded pilot pro project which is led by UWM just as you've known uh we are trying to install a smart radar um visual camera to count people especially non-motorists which have walking and cycling and also uh any other nonmotorist activities in

real time. So next slide. How does this location why are we choosing the location? This location is selected based on the TAC that is the technical advising committee which is comprises of different you know areas of special expertise and um this location also serves as a high activity hub and um it is high traffic. It has shops, cool community space nearby. Uh the data we we intend to collect here will represent active transportation uh which tends to uh represent suburban area in vital program expansion. Um also um it's a critical um it's critically selected and also meets the goal and the aim of uh this project. Why does this mean number one is any financial burden to white and it's also help with grants? Hello. Can you hear me? Yep. Oh, thank you. Sorry. I just wanted to confirm. So uh just like I said for the village this project brings a long-term benefit without financial burden and also it helps with grant application infrastructure planning and support a healthier and more workable environment. So uh basically this encompass everything we are looking forward and what it would benefit the white fishb community also it would be uh an advantage for the you know PD maybe they might also request for some security reasons for to access some of uh the the the uh records or any other thing apart from the um apart from what we are going

to use it for. it can also benefit and serves as a um security purpose or safety uh measures for the police department and um so this is a permanent count just like I said we've installed a temporary counter in one of the location but this is a permanent count so we we need to uh it needs to run through a power it needs to cover um a specific this major part of the intersection and it also needs to um be power based It's just like I said uh number one it's this is camera it's water proof radar vision based the camera is mounted with minimal disruption and it transmits anonymous data securely so what do I mean by anonymous data every individual every person in the camera the the their the identity is safe is secured so it's we it's considered privacy secured and also you will have access if the village request for this or the police department request to view or to use this data through a live B a live dashboard. We can also give access to uh this and also if the village wants to know how many uh people or um who are using a part I mean the the infrastructure and also this will also help with store in um advancing or future uh development. Also, what we need from the wide fishb community is an approval just as we've been exchanging email with um Collins M and uh we appreciate your support and of course the village for their I mean over the over the months for their support. However, we need this approval to install this um in this camera at this location. Of course uh just like we've mentioned at no cost but definitely we would need to uh look at I mean t not tap into but connect uh Russell can also

talk more on that because he's our specialist and our contractor on the um installation and and also um the electrical power part. So this picture is one of the location we have in white fish I mean in white water white water university of white water and um this is one of the intersection this is a temporary um installation setup this is not what we are looking forward to like in a urban setting like white fish bay so that's one of the reason because this works on um a battery and also solar panel solar system but we don't have we don't want to We don't have the capacity to do this in a place like Whitefish Bay because the panel is about 4 feet by 3 ft which would disrupt you know sites and every other thing. We don't want to do that and I I I I I believe white fish bay would also permit that. So we are looking to get access with power from one of the cabinets of this location which I will be showing. Of course we are familiar with the location. This is one of the location and um the P will be drawn directly from the um traffic cabinet with no major impact on the infrastructure. Uh we also avoid opening the ink cabinet often by using a pool box which also improves safety and maintenance efficiency. Uh the aluminum pole setup which is you know standardized and weather ready ensuring a long-term reliability. So after installation as well the system will undergo rigorous calibration and quality checks to ensure that the the the setup is fully waterproof and um the entire setup is funded under the wisd. So there is no direct cost associated to the village. The maintenance the installation and overall running cost would be covered by the funds of the project.

Um so on the final note the site is key for our project. We need to have had this running since um since winter but we need to get accurate and support and approval. So that's why we've been going uh back and forth with email and we want to ensure that we do it correctly and we want to ensure that we get the support from the wife fish community. with your support we can move smoothly and we can execute this project successfully because we've been able to install like I said in white water and also one in Watossa. So this is the final one which we need it to be up there and also to be able to meet up with the uh final time frame of the of the project. Um, thank you so much for your time and once again I want to appreciate um um police Martin Matthew and also every other uh individual that has been instrumental in this project. Any question? Probably have a few. Um I'll let others go first. Questions? Sounds good. Okay. I want to make sure I'm understanding correctly. You chose this spot specifically because it's right next to the electrical box. Is that right? For access. That is correct. Okay. It would be outside of our actual traffic controller, but they would be able to tie into the power supply and use a handhole box in order to have a direct connection to their power feed. And you don't anticipate any problems with that? I think we wanted to make sure the committee felt comfortable. We're not at a level where we actually looked at the utilities, the configuration, but that would be with the rightway permit that we would look at filing designs through our DPW staff. But this is more is is the concept is the feasibility is the aesthetics is this the purpose of the design intent acceptable to the committee then they would work directly with myself on all those levels of details little details correct and the

other question I'm asking is is it possible to put it on the on the stoplight instead of having an additional pole in that area or is it too far away from the electrical box. Um I would answer that and if Rel want to jump in he can also jump in. So why we thought is best to put it here because it will cover the entire intersection because if you put it on the pole the existing pole it will cut out the part um the the view the lens will not cover the pole uh area. So that will be cut out and we don't want that. We want an entire um coverage of the intersection. Okay. How high up in the air is it? Um, hello. Can you hear me? Another camera in that picture. Yeah, 20 ft. Okay. So, it's higher. Is Is that higher than our stoplight? I believe it would be um um Rio, can you jump in? Yeah. So, it it'll be on a on a on aluminum pole that's that's it's a 20ft aluminum pole that's attached to like a signpost that is at that red circle there. And um the other reason too was if I were to put it on your um your traffic poles, I would have to drill into them. I would have to work with the electricians and make sure we're not hitting any of the wires that are already running through the the poles that are the existing infrastructure that's already out there. Um, that was the other concern that I I primarily had it since I'm I'm the one doing the installation and and definitely do not want to affect anything um um on White Fish Bays and so Okay. Can I ask just about the positioning? It it it seems like it's being it's view of the intersection is kind of blocked by the building. That's why I was wondering about the height. Yeah. Yeah. So the the intersection that we're looking at is not towards the

building. It'll be towards like I guess that would be trying to think which direction we're looking at. So um it would be the the reason we picked that corner was a the proximity to the cabinet and b we didn't have other than maybe the the the poles that are already out there we we really wouldn't have any blockage of the intersection. Yeah. What I would suggest right now there's a little red circle about two feet south of the uh electrical box. If it instead was 2 feet north of the electrical box, I think you'd get a much better view of the western leg of that intersection. I I think that that's confusion from from my part. I originally had selected the part south and then we moved it north cuz the the the the southern location is really close to the pole box, but that all I got to do is dig in an extra couple feet of of conduit to run my cable through. So that that shouldn't be a problem putting it back where where I think Emanuel's previous picture that red circle was a couple feet north of the the cabinet. So okay, that that's probably good. Yep. Thank you. And last question, were there other intersections in White Fish Bay that you considered or this was your hands down favorite intersection for this? Um, can you hear me? Yes. Yeah. Oh, yes. Um essentially this is the because the other intersection but because it didn't meet the requirements we wanted at the intersection to have which is um an area that has um like a shopping mall residential and um like that has the activity going on. So this is like an offspot intersection for us and this was also recommended by the CAC the T um uh agency I mean the committee. So this meet all the requirements which are is

needed for the project. Okay. Any other questions? I don't see any downside to it. I guess so. No. No. Okay. Uh do we need a motion on this? Make a motion to recommend to the village board the installation of the maintenance of a pedestrian and bike monitoring camera on the corner of Santa Monica and Silver Spring as shown in the attached exhibits. Sort of I'll second. All right. All in favor? I I none opposed. Thank you very much. I think your next step is to connect with Matt. Yes. If it passes village board, we're good to go. Oh, yeah. Sorry, I forgot about that stuff. We are planning to put it on the consent agenda unless anyone we figured a level of eyes on it but it's not. Yeah, I can't I I can't imagine what the objection would be perfect. So, okay. Thank you. Okay. Thank you everyone. Thank you very much. Thank you so much. All right. Moving on to the Hampton and Santa Monica intersection project award and city of Milwaukee. All right. Uh so this was part of our previous village board capital improvement project plan. So we went into a little bit of detail with this uh uh proposed enhancement for the intersection of uh Santa Monica and Hampton. This is one of our oldest intersections uh that we have within the village. Uh it's over 30 years old with those signals. And uh early on in my uh career with White Fish Bay, Chief and I talked about this one that this had the highest amount of accidents and we wanted to have this as our major focal point as far as trying to receive federal funding to make this intersection a lot safer, especially since it's one of our main gateways to White Fishbay, uh east west traffic off Hampton as well. So, back in 2024, we applied for um it's called a highway

safety improvement program grant, which would cover 90% of the intersection improvements, including uh uh signals, updated and modernized signals, um new traffic control, uh cabinet and controller, uh video detection, audio push buttons for ADA accessibility and enhancements, emergency vehicle preeemption. So all the uh bells and whistles of what a modern intersection should be as well as uh safety as far as the left turn protected left turn movements because based on the data that's where we've seen a lot of those accidents happen that they did not have the protected left turn with that green arrow. So it it'll uh hopefully create safer vehicle and pedestrian movements throughout that entire intersection. So, this is something that uh the DOT did award the village back in 2024. And since that time, uh we've been working with the city of Milwaukee to update our existing agreement. We wanted to bring both of these things kind of packaged together at the same time just to make sure that the city of Milwaukee since they have 25% municipal boundaries within that intersection that they felt that this is prudent as well because the previous agreement between the village and the city had more of the responsibility through the city of Milwaukee. So we basically package the same agreement and reverse the roles and responsibilities for the village to have more of a sense of ownership and responsibility since 75% is within our municipal boundaries. And I think that would be prudent because then we can control the narrative of design installation, the aesthetics, the safety, the configuration all sits with us and I think that the city of Milwaukee is definitely a valued partner throughout this process and they will be a part of it. But having us take that leadership if it's 75% within our boundaries just makes sense. So we got

to this point where we finally uh dusted off the oldou reversed the responsibilities for us to have more of that ownership because of our pending grant and now we have a draft agreement that's packaged with our our grant application and project awards through the DOT to move forward with this project. So with that, um, if the city of Milwaukee per our agreement, they're going to take 25% of the direct cost of the improvements themselves and then 25% of ongoing maintenance. If there's any uh upgrades, upkeep, or annual inspections, they would take 25% of that ongoing maintenance as well. And that's historically what the program was, a 7525. So that drops our 10% cost share down to uh 7 12% uh for that project. So that's a substantial cost savings to the village between the the hissup grant as it's called as well as the city of Milwaukeee's funding. So that brings us down uh one correction on the memo is our contribution for design and construction. I hadund 103,000. It's actually 119,000, but still a sweetheart of a deal for both design and construction. So, I'll make that update going to village board just to make sure that that's uh clear from what theou agreement says as well as the project award contract language says. So with that, we're hoping to move forward and with the signatures of both the city of Milwaukee agreement as well as the grant agreement, we're able to go through our normal process of bringing an engineering firm on and then we can actually hit the rubber meets the road and start working on conceptual renderings. There is an attached exhibit that was both part of our presentation as well as in this packet that's conceptual only. We haven't even started design or engineering. So, we needed to put something together in order to apply

to the DOT, but just want to make sure to this committee, to the board that there will be public involvement meetings. There will be input gathered both by our committees, by the the board themselves, by the public. We'll have an open house where you can see the 30% design plan. So, we'll have some information to share that'll be conceptual, but far enough along that we'll be able to map that out and then receive comments as far as what those improvements are being proposed. so we have time to incorporate it before we're too far along in the design. So, I know that there was u maybe some questions of how we do things as far as the design side, but this isn't our only crack with what's shown as far as that draft conceptual rendering that was exclusively just for our grant application. We really have a lot of effort and homework to do with the actual design and we don't even have a designer yet. So, that's very conceptual. So, in other words, it could end up looking a whole lot different than what's in here. Correct. I think that the the biggest takeaways is we're going to make the intersection improved. There's going to be pedestrian and bike safety enhancements to it. We're trying to make better, safer turning movements for the village. Protected left turns, I think, is going to be one of those things that the DOT is going to look for based on the crash data. But other than that, we just have a lot of stakeholders and feedback that we're going to gather throughout this process. Any questions? Um Matt, so right now there there's an apartment complex being built there, right? Is there some coordination? Well, maybe right now there's a park should have been there, you know, green space right now. Yeah. Is there any coordination that needs to be done ahead of time on that? Yeah, I've been working with uh Joel Arike, our buildings uh building service director. He's already showed us the conceptual layout of their entranceways, the alley, and everything like that. So, that'll definitely be part of our design intent once we bring the engineering firm in. Uh, okay. Where where we need to make those modifications as far as entry points, but they're actually shifting it further away from the intersection to my

knowledge. So, that'll actually help with those enhancements, improvements, the the less we have those turn movements so close in proximity to an intersection, that's going to make that a lot safer. So, that that design as it stands right now will be a benefit to us. U, the grant is a federal grant, right? It is a federal but the contractor is with the state. That's a lot how they work is that the federal government gives uh their funding sources to all of the DOT agencies and the DOT actually go through the application process with the local municipalities. So it's kind of like a trickle down system on on that contract with the state. I just kind of went through it here and I noticed there's a couple state statements there that um like on item four of the contract it says as work progresses the municipality. Oh, that's on 17 of 52. Well, as work progresses, the municipality will be build for work completed which is not chargeable to federal or state. On completion of the project, a final audit will be made to determine final division cost. Is there some you don't see any issues with that or this is very standard language with that? And some with the DOT has their review that's part of our design. So there's some back and forth as far as goes. It's not going to cost. It's not going to cost a lot of money up front and then you get paid later. Some of those do work that we usually have the final reimbursement after the project's done. So it's a cash flow. It's common with like the Lake Drive, Marorrow, Silver Spring intersection. So we have to go through all of our actual construction activities, review the actual unit cost of a lot of those things. So we have the engineering documents, but the actual quantities are all finalized and that's when we do our final reimbursements to the state DOT and then the state DOT goes to the federal. So that's it has to wait

typically to the end. So we have all our actual cost. Okay. So you don't see like borrowing need the need to borrow money to support that. It there it's baked into the borrow. So we have that within our sixyear CIP that'll show the actual direct cost and then the reimburseable shown as revenue with that 90% reimbured. Okay. And the and the work it says the work will be administered by the state. So I imagine there's a lot of coordination of course. Absolutely. It's a three-party agreement with the state with this one. So they're just as much of a stakeholder as the village. Okay, that's all I have. Good questions. What else? Yeah, so I know that um both the city of Milwaukee and the county Milwaukee have had a lot of safe roads programs uh in the recent future. This stretch of Hampton uh people get going pretty quick down and I imagine this is a prime candidate for um some changes in the near future. How closely are we going to be working with Milwaukee and the designers on this? because I wouldn't want one very distinct type of road to then all of a sudden transition into something completely different and to kind of be jarring. I just want to be sure that this intersection is kind of seamless and that if they're making improvements, we can either mirror those or we can, you know, I just want to make sure that we're all kind of working from the same playbook. No, that's a great question. And I I personally have a good working relationship with the city of Milwaukee. They've been very uh approachable with a lot of their lessons learned with pedestrian bike safety. So, the chief and I have had numerous meetings behind the scenes with city of Milwaukee officials and their staff. And then same thing with their engineering side with the specific project and program. They've been approachable as far as our design intent, our willingness to make those improvements. So, I think that that collaboration is going to continue throughout the design. I don't plan on working in a silo once we get this authorization to not contact them back. There will definitely be check-ins and then we can collaborate to your point to see what's their timeline as far as any other Hampton Road

improvements or even if it's conceptually laid out, what does that look like in order to make things more holistic with that, especially western leg of Hampton Avenue. And then just generally speaking, I know that this is just concept art. I like the bumpouts. Um I know there's going to be increased uh bike and pedestrian safety um and ADA access. I think that's all wonderful. I do think this intersection for our village is kind of unique because they're kind of two very very long straight roads that are pretty wide and this is where they intersect and I think you end up getting really high speeds coming from two different directions there and so anything we can do to mitigate that speed or slow it down or compress it or whatever I think is beneficial. Um, but yeah, I'm excited to to talk more about it and and then obviously maybe make a little space for bike lanes and and you mentioned Hampton Speed, but my experience that speed coming off of Wilson. Yeah, that's that's been a problem. So, I'm curious here. We we talk about protected left turns. Do do we collect data first on like how many people are taking lifts or is that just a we've seen some crash data and we're going to act upon that? I think it's based on the crash data and that's why we receive the funding through the federal government is based on that crash data and that's one of the outputs that the DOT would like to see is reduce-hand turn crashes based on that data. Uh, does the technology that we install on the fancy lights, do they detect left turners and turn that light on and off as needed? Um, I we're not that far as far as if it'll be uh, for instance, like the Silver Spring Lake Marorrow does have that detection, not only for motorists and those vehicle movements, but also for pedestrians and bikes that they can pick up all three of those in order to make that determination, the

left turn movements and things like that. Typically, you have your your peak hours that it's more on a cadence with traffic flow of Silver Spring to make sure that one signal is operating with all the others. So, that's automated and it's based on timing. But then those off time non- peak hours is based on that detection. So, then you're not just sitting there waiting unnecessarily. It'll queue up maybe after let's just say 6:30 p.m. rush hour is over. then it'll transfer over to more of that technology where it'll pick up different, you know, vehicle movements or people movements. Yeah, that that'd be an interesting um uh question to ask the public in that um there's really no traffic lights around here to be timed with. You know, I mean, it's pretty far away as the next um norths, east, and west um uh traffic signals. So, yeah. I mean, that being said, stopping people and having them slow down is always good. So, it's just always annoying when you're at a light and you're like, why is the left turn thing going on when nobody's there? So, it'd be great if we can utilize that. I will say that very seldom am I at that intersection that somebody's not turning left, at least going east on Hampton, it's getting off the freeway. Yeah. People get off the freeway and there's almost always somebody turning left on a Santa Monica. Yeah. I I also may not be the others, but that particular leg. Yeah, I appreciate the um the driveways that are being removed from the gas station. I think that's probably a smart idea, too. And then, which we don't know if that very conceptual this is not yet. Well, that is in the right away. Don't get too excited about anything quite yet until we have And then there was also a comment about um easements necessary. Uh what were the easements for? I mean that I see two on the northern leg. Is

that fair? I believe those are temporary easements during construction. Oh, okay. that that's typical, but everything would stay within our public rightway or at least that's what would anticipate that we don't want to go through because that would be non-reimburseable to go through any acquisitions and I don't think the village wants to pay for that. Yeah, I thought there was a commentary about acquisitions. It just the commentary was just if there are any, the state doesn't pay for them. Got it. Yeah, correct. And I think we have enough space inside that right away because of how much we have within that intersection. So bumpouts, any type of traffic calming can happen inside our rightway instead of trying to buy our more parcel space. So I don't see that's going to be an issue. One statement in here that caught me uh or that that uh peaked up when I read it was uh was it signal poles being in the medians on the north and south legs were listed as one of the problems. I couldn't help but think that cars being in the medians is more of a problem than the signal poles being in the medians. And if we take the signal poles out, are we doing anything to prevent the cars going into the medians and then possibly going through the medians into the other traffic? Good point. Yeah, I think all those are legitimate questions that we need to vet out as part of that design process of traffic calming, ensuring that we keep people where they're appropriate, right? Speeds, right cadence as far as that traffic movement at different times. Uh ADA uh hasn't been touched ever in that area. So, we want to make sure we get that right. So, this is a great opportunity at a low cost to look into all those different arenas. But, you're exactly right. I there's a lot of opportunity for this intersection to be safer, improved, better accessibility. My kids starting to take it almost every week going to Dairy Queen and that drives me nuts just thinking about how they're crossing that street. So, I live it as far as even being a parent and that's an

unsafe intersection for them to cross. So, I'm looking forward to future generations not having my type of inkst. Yeah. Quick last comment along the med median things is that it's all about how what's the number of feet that that pedestrians need to cross and it's interesting to think you could not have a bump out but you could also have a median that you know a ref what's it called a refuge something like that and so I I don't know it' be it'd be interesting to hear from designers whether having bumpouts are better or no bumpout plus a refuge right I imagine they'll bring multip multiple iterations of what this is going to look like that'll address all of these comments we're bringing up and perfect and we want that we want that feedback from the committee. We want that feedback from the board and the public. I think this is going to be a great opportunity for us to really gather that data uh and the sentiment of that intersection and learn a lot so it's not just in the bubble of the engineering world but based on daily users because the committee is bringing up very valid points because we all use that intersection daily, right? So, we want to be able to gather that as part of the design process. Um, looking for a recommendation or motion. Go ahead. I move to recommend to the village board to approve the proposed Hampton Avenue and Santa Monica State Municipal Financial Agreement and Village of Whitefish Bay and City of Milwaukee agreement as shown in the attached exhibits. Second. Anyone? Second. All in favor? I. All right. Moving on to the discussion recommendation of the Shorewood White Fishbay joint refuge and yard waste transfer station agreement extension. All right. So, this one for the committee members that have been with us for some time uh has been brought to previous boards for approval. Um, Shwood

did approach um the village uh I think last month or so with uh the need or the request to extend our existing agreement from 2017. So what's in front of the committee and to the board is to evaluate and renew um our existing 2017 agreement for the next 5 years for our transfer station. So that's for the people that don't know where we bring all of our refues and yard waste that it's a joint facility. So instead of going out to Orchard Ridge over in Monomony Falls, we have this collaborative effort uh from I want to say the 1990s if not before um for us to jointly be able to handle our refues and uh yard waste, not recycling. We go direct to Orchard Ridge for that. So uh this would um behoove both parties to continue this relationship uh for the next 5 years. But there is an option to terminate this agreement annually if either party informs that by notification that they want to uh terminate that agreement by July 1st of each year. So if things change in Shorewood and they determine that they have a different facility, we have an option to pivot over to Orchard Ridge. We've done a costbenefit analysis that shows it's basically net neutral for us to do so. So either way, I think we're as far as the village goes safe with continuing with Shorewood, but also having that sense of reassurance that if they decide to do things differently, we have the option of going direct to Orchard Ridge and there won't be a fiscal increase uh for what that would mean because we already did the analysis. Does Orchard Bridge require any kind of lead time? Are you able to say, "Hey, we'll be there tomorrow." Basically, we'll be there tomorrow. Yeah, we did all that homework. Uh it would be a very quick transition for us to be able to make that that change. Where is the uh Shwood public works

facility? It's on if you take Do you know where the middle school is? Shwood Middle School is. So, you go like four houses down from that and you take a right and it's right there behind those houses. It backs up to the bike trail. No more on the way. Yeah, it's like Morrison Park Lodge. Yeah. Okay. Thank you. Yeah. Can can you So if by July of each year they tell you do what's the lead time? Do they give you a full year? I think it would terminate at the end of that calendar year is how I understand. So what's the shortest amount? I mean could they call you June 30th and say we're terminating and then we would have until December 31st in order to make that pivot. Okay. So they so then they have they there's a six-month buffer in there. Got it. So July 1st and then at the end of the year. Um one one item I'd just like to mention is that while it is costneutral to the village, uh the residents use that facility with some frequency. I was talking to somebody yesterday and they're like, "Oh man, I'm using that all the time. Please don't take away my transfer station." Uh so just mental note to factor in the concept that we have and I think they have to sign in, right? So, we actually probably have some data on exactly how many folks we have to pay by how much our folks take there. Okay. Wait. Um, in any event, so definitely data. It's an amenity for us for residents. It is. And actually that was a pretty big consideration because Matt's team has come up with some solutions but implementing those we need to work through the details of that because we were aware that we would need to be able to provide that service but in a different capacity. So they have some thoughts on having basically a piece of equipment out um that people would be able to utilize but we just we need to work through those details more. So ongoing discussions but yeah we're trying to think of all those unintended

consequences. So that's that that's an amenity that are we required to have that or that's just something we do because we've I think it's just been it's been in the works since the 90s and it's an amenity that people have grown accustomed to and we want to provide that service and not required. Any other questions? Otherwise [Music] motion on that please. Recommended to the village board to approve the village of Shorewood and Whitefish Bay joint refuge and yard waste transfer station extension agreement as shown on the attached exits. I'll second. Right. All in favor? All right. Moving on to updates. They're highlighted in red. Does anyone Is there anything you would like to highlight specifically or anything? Uh it's been a busy six weeks or so. Um Khill playground is moving along very well. We finished concrete last week. We did rough grading uh today over at the playground. So it'll be top soil seating, putting EMAT down, and hopefully pour in place. Uh rubber material will be this week as well. So I guess wait for your email as far as when we want to do a ribbon cutting, but we're we're pretty close. I just can't guarantee a date until I get that pour in place schedule uh finalized. And the tot stuff, the tot stuff is in. It is in now. Okay. That got put in. They started adding the wood chips, engineered wood fiber to the swing set areas. So, yeah, they're well on their way. Good. Um other than that, uh over at Clo Park, another park uh improvement project with landscaping around the tennis court area. We put in the uh noise cancelling screens today, so that's 100% up. It seems that pretty good, too. I walked by there today and it seemed better. Yeah. Good. Good. You know, I I didn't really notice it until

I started walking by. Oh, you got those up and and uh Were there seems to make a difference? Were there people playing? Yeah. Oh, yeah. Excellent. It seems to do a pretty good job. That's awesome. Yeah. I was there about halfway through and I was kind of curious once the whole entire northern section was there how much that would make a difference but it from my little snapshot seemed like it was making Are we on all four sides? No, we don't have enough from the Shorewood Recck department. So, we did the full north side and then we did a C-shape where there's about I'd say eight different panels on the eastern and west. So, it's wraps around but that's nothing on the south. We bought them all for what they were worth but that's what we could we could have secured. Okay. I maybe the neighbors will disagree with what I just said. I I don't know, but I mean it seemed to seem to make a difference to me. I don't know. And we put up the signs with the new ordinance as far as ours. So those went up as well today. So I think a lot of efforts between the landscaping, the curtains, uh the signage. So hopefully we're in a better position today than we were yesterday. Do you think Oh, sorry. Oh, I thought there was discussion about it extending that court. That's not That never moved forward. Oh, that never moved forward. Well, there was a lot of there were a lot of residents who came who Oh, okay. had concerns about noise. And so before we do anything additional, we need to at least try to mitigate that. The the other extension part was just the cost of the possibility was, you know, we had we had thought of a $50,000 budget and instead it was 230 to 350 to expand and like that was kind of a showstopper at that point. Yeah. Many pieces involved. Yeah. Well, just I don't want to change the subject here, but the the um that um facilities group with education for schools schools. I was at the Lidell one and that principal over there that that lady that's the principal over there she she one of her

things she'd like to do there is put in pickle ball by Liddell or by Lidell by a lot of I mean she I didn't mention it but she just gave her presentation that we'd like to add pickle ball courts here. So wait Lidell shouldn't doesn't have a principal. It's a wreck department. The w department. So is it director? Yeah. It's a it's a lady. I forgot her name. I'm sorry. But uh she uh she made a good point of that. Uh she would like to have pickle ball courts there. And I and I and if you look around that area, it does kind of look like a an ideal spot for me. But for me, there go I've let the superintendent know multiple times that we would love to partner on something like that. Ah, also you're he he didn't seem to be as enthusiastic as the rec director. But yeah, because there's potentiality for different land uses and things. So he is aware that we have that desire. I have heard from residents that after the signs went up, there was still some people playing later. I don't know if that's something we want to have. Maybe chief just send someone out for the first couple days. Yeah, for sure. Just to remind people that things have changed. Uh, it doesn't have to be heavy-handed, but just a reminder. And then I was at the um the Chloe Beer Garden last weekend, I think it was, and there were a ton of comments about the landscaping and u people are really appreciative. Excellent. Okay, any other questions? All right, then. Oh, so wait. Um, is there a a point in talking about Big Bay and its current um, what's it called? Reconstruction of the landscaping and the difficulties we're having or should we pass that to something that's not public? I think I can make comment as far as where we're

at with the landscaping portion of it. U, so over this last weekend, the subcontractors finished up all the pathways and sidewalks. I I have a meeting there tomorrow to talk to Mid City Corporation and their subcontractors, review what they did over the weekend. I haven't personally seen it just yet, but we wanted to make sure from a site accessibility that all the walkways and pathways were interconnected from a safety standpoint, especially with school lighting out after this week. So, that was important to us. And then also with that, we're trying to open Palisades this week. So that'll be a huge improvement that our safety fencing, the use of palisades, uh the reconfiguration as far as the oneway, that'll hopefully get all cleaned up this week then, too. So, the last thing that'll be pending is Milwaukee County uh approvals for Big Bay Park, but that'll be really that footprint is the last to be part of that restoration. So, we'll still have the safety fences up for a while. Um, just around the perimeter of Big Bay Park, but everything else from the pathways, Buckley Park, we're hoping to do our first mole and open that up sooner than later. So, the green space where the sad was already weighed should be open and accessible, too. So, we're definitely moving forward with all those things. Okay. This is I understand this would probably be more difficult than uh it seems, but at some point I'd love to entertain the idea of just giving that part one name instead of like this is big bay, this is ugly. Not important. Um it looks like next week we'll have a PPI meeting. This week this I'm sorry, Wednesday. Yeah, I'm two days two days from now. Okay. We did send out the resident direct resident notification letters last week, Thursday I think, Anna. So, thank you Anna for your help on that one. So, yeah, we're hoping for a good show. Did you have any RSVPs or like do we have a clue how I don't think

there was RSVP, but we're recording it. It'll be at the library. Um, so people that aren't able to show up based on their hectic schedules, they'll still have an opportunity to review everything online. there's direct links as far as the notification letter and they have a window of time to send in their letter of interest after that openhouse meeting. So, plenty of opportunities or direct uh correspondence with Clark Deetsz, our consultant, if they have any follow-up questions. So, if you're curious about it, there's many avenues to find out more information. Sure. Uh sidewalk replacement, it seems like like they're screaming along. Are they going to be done in a week or I mean it seems like they're going so fast. They are moving fast, which is great because I think they're ahead of the last year's contractor that it was stretched into September, I want to say, before they really got their act together. So, I appreciate that they're being so proactive with their efforts on that. So, yes, they are moving along and after they finished up with the playground, uh, because that's the same contractor, they just been pushing out those sidewalk replacements. Okay, thank you. It's been good. That's all I got. All right, that being said, I'd look for a final motion. Move to ajourn. Second. All right. All in favor? I. All right. Thank you very much. Thank you.