Public Works Committee - Regular Meeting

Um, okay. So, number one, review and approve meeting. No, my goodness gracious. Um, April 14th meeting. Questions, concerns, thoughts? I would need to approve. Do I need to call this into order again? Because No, I would just like to note that you each received amended minutes. So, you would be voting to approve the amended minutes that are in front of you. And that's what was amended. What was amended? Uh the section on Rebecca Scars uh public comment after receiving Oh, okay. Any email from Rebecca? She wanted them expanded. Uh yes. Clarify. Okay. Okay. Do you renew your motion, Jacob? Yes. Uh I would move to approve the minutes as amended and presented. Second. All those in favor? I. Um moving on to the discussion recommendation to enter into an intergovernmental cooperation agreement with the village of Shwood. Excellent. So, I will try to be as succinct as possible with this one, but the village of Shorewood approached our DPW staff regarding their intention on doing a new water main relay on Oakland Avenue. They're currently under design and this will be a 2026 construction for them to undergo this uh water man replacement on Oakland Avenue. So all of you probably know about Lake Drive this year and then uh concurrently the following year will be Oakland Avenue. So uh as part of their um construction activities on the municipal boundary of Glendale Avenue and Oak Oakland Avenue, there is an opportunity to work jointly with the village of Shorewood on what I would say cleaning up uh both of our

water manes for the benefit of both villages with this one. Uh, as it stands right now, the village of Whitefish Bay has a section of water mane that dead ends. And for anyone that's in the water business, including our water tech, uh that's never good when you don't have a looped system. It just uh it does not make for advantageous of anyone on that dead end. it's tough for hydrant flushing to get the water to be turned over and it's just nice for uh water quality purposes to have a looped network. So, this was a big benefit to both Shorewood as well as Whitefish Bay to clean up those dead ends on both of our municipal boundaries as well as there's a map and an exhibit on there uh to clarify where the water man ends as far as municipal boundary for the village of Shorewood and where it begins for the village of Whitefish Bay north of that Glendale Avenue. And also within the project scope that would be impacted uh within this agreement would be to uh remove one of the interconnects that is no longer in use. That interconnect was historic back when the village of Whitefish Bay was serviced through the Milwaukee Waterworks. So that does not really serve a purpose. It's not for emergency uses. So if we had a worst case scenario, just the diameter and use would not really serve either municipality within those intents and purposes. So within the exhibit, you'll see that there's certain uh I'm going to call them orang-ish reddish hues. Uh and it's hard when you actually print it out, but it's actually better on the the screen where you see ours uh to the north to the top of the screen. uh wherever the water man project is impacted would include uh service line replacements. Um I still consider this a water mane program and not a lead service line project, but anytime that

you touch it and impact those service lines, it's best to get them replaced at that time. So for that reason, three of the properties within the village of municip uh village whitefish bay and our municipal boundaries would have those service lines configured reconfigured over and then the additional the fourth one now that we're clarifying that the water main to the north of Glendale Avenue. Those four properties as shown would go back onto our uh water utility. Currently, they're served through the village of Shorewood and after the reconfiguration, the loop system, this would add four customers back to the village of Whitefish Bay um as part of this agreement. So since we're a little bit within lock step of the village of Shorewood, they want to finalize design uh shortly go out to bid and we want to ask for the recommendation this afternoon to bring to the village board to have this uh listed within our CIP uh for 2026 and 27 borrow. So, the the total anticipated price is on there for both design services as well as anticipated project cost for construction. Um the $46,000 is um the estimated cost of the project for the village of Whitefish Bay on our side as well as an additional $6,650 for half 50% of the additional design costs um that are currently underway. We already uh entered into that agreement just to get to this point. So realistically the estimated cost for construction would be listed within the CIP and the borrow for 26 and 27. Can I ask one clarifying question because they always come to me later. Um when you talk about the lead services, it's to a couple of residences, right?

Would we not also do the lead services to businesses or is that typically and and CJ's here with Clark Deetsz, but typically those businesses have a larger diameter size line if they're feeding either a multiplex or a larger U business that it's like if it's a 2 in or larger, it's typically not a lead. So unless you know something that I don't CJ on that one. Okay. So then look at the joints just to make sure that they don't have a bigger connection between the two. Okay. Um but typically I can say a 3 inch or larger which is kind of more industrial size things. Um some these are multifamilies they only have a 2 inch. So maybe the I'll call flexible ped. Okay. Okay. Thank you. that might just occurred to me as you were talking and I think I believe based on the cost estimates which is also in the exhibit there's one uh private le service line and then the remainder would be on the public server side so only one would have a special assessment and we'll be talking about that and what that looks like but one would be on the private side or the village of Whitefish Bay anyone else questions yeah Matt I mean I know you say that having dead ends makes a system kind of chunky and clunky and I understand that conceptually, but are there cost benefits to doing this? I mean, or does it just make things smoother saving on parts? Does it make our system run more efficiently? I mean, yeah, so this is an older section of water mane uh within the village Whitefish Bay. So we are not touching anything to the north and that is an aging infrastructure that we will have to deal with in a future CIP. I want I believe it's like from the 1920s or so with that aging uh system. So I would

consider this like phase one on that reconfiguration. So then when we do our future project, we take care of that. I call it more like a health and wellness of having that closed or the the loop system versus a closed loop because being on that dead end, you just don't have that circulation of water as much. So, it really is more about instead of thinking of it as like an just a true infrastructure project. It's really the health and the wellness of having that loop system. So, it's hard to put a price point on that, but I think it's like phase one take advantage of the cost. That's what I was just smaller smaller scope for you in a bigger project that will be act we wait until the future cost a lot more and on top of it with the interconnect we're splitting that 50/50 too. So since it's on the village of Whitefish Bay side we're also taking care of uh that 50% split with village of Shorewood. So even half those costs would be cost savings to us as well. So for for just like the bottom line, this is the most appropriate time to do it as far as a larger project. So CJ is exactly right. Water looping is water quality. Um otherwise you have to do additional flushing and um usually get a lot more complaints on a dead end. And even with our water utility and our utility tech um they mentioned when you're flushing those hydrants, you can tell the quality difference on those dead ends versus just a loop system and they have to do it more often. Sounds good. My only comment, this is something I'll bring up every time we talk about water and and wife Shore, but I remember touring the water plant 15 years ago and how we have like 60% access capacity on occasion depending on the number of what are they called the pools. Um and that we what we have three pools, four pools. There's

five I would say there's more. They weren't all in use the last time I was there. And like two of them are in use and the other ones are dead or not dead but in rotation or whatever. And how when the plant was created, the capacity estimations were skyhigh and we've clearly as a community not needed all that extra water. We've become more water sufficient. Um, in any event, I I remember think talking to the water plant manager how he said, "Boy, it would be nice to have more communities using that particular facility." Um, Shorewood would obviously be the uh the the one that we would try to sell water to. And I this obviously I'm we should approve this particular project, but um it sure would be nice to occasionally have the conversation where we could have a fourth um community involved in the water commission. Um, I don't know how we get that moving. Kelsey, you is this is this new to you or because you may not know this that we have extra capacity and it would be nice to have another community to share in our capital expenses and imagine you know what what do we sell water to? What's a what's a cubic cubic meter? Is that cubic feet cubic foot? Yeah. And obviously Sherwood buys their water from the Milwaukee Waterworks. to do and I would be curious if we are competitive on price and if we could ever see a project sometime in the future where Sherwood would become part of that commission. Just saying it. Uh I you know might as well get that. So there's definitely it has to be a willingness by short but in terms of the infrastructure it's that part of the infrastructure. Yes, to a certain degree with that interconnect, but this one only goes one way. Keep in mind, it doesn't go both ways. And I don't want

to over complicate that part of the topic, but this these are two different topics and it's um I guess I would just leave it as uh with the basin conversation, a lot of them like basin number five is within our 2025 CIP right now. So, a lot of that old infrastructure from 1970 or so would need to be modernized. and we're we're right sizing for the three municipalities. So if we went there then that would be additional cost to upfit or retrofit additional basins. So it wouldn't be that you turn a key to I mean to a certain extent if you if you admitted a fourth municipality there would have to be a cont capital contribution because otherwise it's not fair. Um and so maybe that would be their contribute if if this ever could possibly we're we're not agenda for this so we are going far field but let's get back to we can get back to anything else on this. I think that's my summary but I'm more than happy to answer any other questions. If if nothing no other questions I would ask for a motion. I would move to recommend the village board to approve the intergovernmental cooperation agreement or a for the water utility improvements in the amounts of $52,650 as shown on the attached exhibits. Second. Is there anyone who wants to do a second? Um all in favor? I. Okay. Number four, discussion recommendation to PPI. Yes. Program guidelines. All right. So we wanted to circle back with the committee and the village board uh with this exciting topic of PPI and uh there was consensus to move forward in December of last year to uh enter into agreements with MMSD as well as Clark Deetsz who is in attendance to uh design and do community education uh

specifications and cost estimates for 70 homes within mehed. uh number one. So that's a southern meter shed within our village where that is um non-compliant I'll call it as far as MMSD standards for the higher amount of infiltration and inflow that's entering into the sanitary mains. So now that we have identified the uh meter shed number one as our area of focus with these 70 plus properties uh we hope to just park there in order to be compliant in the future with MMSD. We started to review and evaluate what this program will look like. And as we start to look at uh not only this is being not a cure in place pipe program anymore, this is a replacement of a private sanitary line. So there's going to be digging, there's excavation, there's directional bore, you're entering people's houses. This is dramatically different than people would have expected uh 2, three years ago with a program. So again, as we start to identify what this would look like from a community outreach and impact and how we would relay this information, uh we also found uh that there is an opportunity for us to also have compounding wins with our lead service line replacement program because if you can envision if you have to replace instead of just do a cure and place pipe of the sanitary within that same footprint, usually your water is on the top, your sanitary is on the bottom. you dig a hole and you're able to gain access to both private utilities at the same time. So with that, we wanted to be sensitized to uh contractors entering people's homes and it just seemed advantageous that we were able to basically do two birds with one stone approach when we started to layer in the meter shed. So you can see that on the

screen. Uh we attached three different maps to kind of show our kind of chronological review. starting with the map number one I'll call it there and then I can help walk through that. So map one basically tried to inventory a lot of the residential properties within that meter shed number one and we identified not only the ones that had been lined in the past. So we didn't want to retouch those if they were part of a cure in place pipe program. But we identified those um who was on a waiting list from the past program as well as lead. Lead is more in that purplish color I want to call it. Um so we based on our inventory magenta. Thank you. Uh based on our lead service line inventory, we layered that information as well as the lead and then other materials. So this way we were able to go through and see if there's any opportunities for us to narrow our focus. So Ann, I don't know if you're able to go to the second PDF. There we go. So once we took out some of those um layers, we tried to identify um both who had their um sanitary line and then who would be qualified as not lined and who has a lead private and lead public service line. So if you fast forward to I think the last slide, I don't know if that's it or not. Yep, there we go. What we came down to is our recommendation to focus on the magenta colored uh properties is our priority like priority number one and there's over a 100 residents that would qualify with their sanitary sewer replacement based on meershed number one as well as a lead service line. So there are cost savings

that go into this program by benefit or by working with MMSD because with excavating out one hole now you can split that cost 5050 or so. Um so that helps the village as far as our public service line costs. It helps the resident with their private uh le service line cost by the contractor being mobilized for a larger scope of the program. So, as you can see from the previous program to where we are now, I would personally consider this a different program. So, I know and I'm conscientious of the waiting list from the past, but at the same time, there's so many different things going on here that it makes sense for us to kind of hit the reset button on this program now that MMSD has dictated different terms of what would qualify for the sanitary service line replacement and the EPA with all the lead service or yeah, the lead service line stuff. This seems like a new program in in my mind. So with that, there are uh recommendations for us to focus on those 100 or so properties and do direct mailers to those residents based on our assumptions of that meterhed. And when we do the mailers, our goal is to invite them to an open house so they can learn more about the program. But we know that people are very busy with their schedules and evenings and they might not be able to make it. So we want to make this as equitable for those 100 or so properties. So we want to have things online for them to read to reach out to Clark deets as far as education about the program and try to get them as much information as possible. As part of the memo, we outlined what those agreeables would look like. And that's where we wanted really the uh feedback from the committee and the board is before we launch into the public sphere and have

these objectives. We wanted to make sure that the committees and boards felt that these are the parameters that we should work within in order to do the PPI program. So within the memo um it lists uh several bullets on there and I'll just read them off. Homeowner is located within priority area one MMSD uh meter shed. The property is verified to have both private and public lead service lines. The sewer lateral has not been rehabilitated in the last 30 years. The homeowner agrees to a special assessment to pay for their private lead service line. We're estimated at $6,000 for that component. The village will pay for uh the public service line. So again, that's $6,000 uh for the village side. And then the homeowner would need to sign the consent forms allowing the village hired contractors to access their property. Since we have to go inside people's basements, that's going to be different, too. So, we need that consent form signed for them to enter into their property. So, along with that, we know that there's other programs uh currently available to MMSD, including the pipe check program. We still want to push out information to all residents that either participate with this version or you any any resident that would like to participate for these uh free incentives or whatever you want to call them for the foundation drain disconnects that we still want to keep on pushing that information out with this program with anything else that we can do to market those objectives to reduce INI. So with that, it's a benefit to the homeowner that we don't have contractors two different times entering a house. We're able to have objectives for in the future if we're doing a water man replacement and the EPA still has these standards to try to pump out as many lead service line replacements. This is just a cost advantageous way for us to have compounding winds and work with those residents and at least start to go

with where we know we have lead service lines and where we know we have high ini. So, uh, with that, the last thing I'll mention as far as budgets go, we're hoping to replace, uh, starting in 2026, uh, 35, um, uh, houses per year for the sanitary and the lead service line. There would be a cost to the village to undertake this beyond what the MMSD reimbursements are on the PPII side for the public service line. So if it's $6,000 per resident, we're doing 35 properties per year. We average that to being $210,000 that would be presented within our CIP borrow. So I just want to make sure that that was clear that a majority is a benefit to the village for this program. We're estimated at $775,000 is what we will be uh requesting through MMSD's competitive fund. So we still have to apply for those funds. If for whatever reason they back away, this program does not move forward in my mind because the village would not be looking to cover a replacement program that that would have to be exclusively led by uh MMSD for that. So hopefully that makes sense as far as the context and the rationale, but we're just looking for recommend recommendations to bring this to the board uh for this program. Questions? Absolutely. Because Um, couple things, CJ. Is it in the way that it's organized, is it pretty much it'll be one day that people would be out of water because you could do both. It's like 10 hours. There's a there's a in the PPI world, there's so many hours of service that you can't be out. Same thing going for water. So many hours without water you can't have. So then maybe the day or two go ahead of that where they're prepping something but the actual impact

to holes or loose road things actually is you know that 10 hours and then they restore fixing the basement floor and and do you think it's realistic to think that you'll have the lead people and the sanitary lateral people synced up enough that that's their the same one contract will be one contractor we will bid this out very synced the same person would be pulling and machine and cutting holes. So the inside person may be two people one connecting a sanitary pipe and one connect but it's the same company. Okay. Okay. So it will be same day one guy pulling the stuff and then like people get but it's beautiful. We'll bid that out all together. So it'll be one bid package one company to get that award. So even if it's non-reimburseable for the the service line side of it, it'll still be competitively bid and it's a larger scope with 775,000. So that's a cost advantageous for the village that again, just like the Shorewood example, when you start to expand these things to a larger scale, you're going to benefit on those unit cost prices. So, another question I have, and this goes to, and I'm not suggesting that you identify these properties a different way, but they're an awful lot of gray, which is unknown. What is your response to a resident who lives in a gray house and says, "Well, wait, wait, wait, wait. Mine is lead. I know it is. Come look at it. If it's lead, can I get in on this?" It's the public side, I believe, is the gray is the unknown, but suspected. CJ, I don't know if that is accurate based on your sheet, but we know most of the homeowner side if it's lead or not, but once you bury a water man, it's very difficult for us to know based on the age of that water man of what that service line is for the public side

unless you do the potholeing. So we we we presented on the potholeing with uh city water in the past and that will also be a line item that you'll see within the CIP borrow that if the EPA and this will be EPA led and the DNR if they mandate that we pothole we're going to identify both public and private side of all areas within the village that are currently unknown but suspected lead. So that's one thing that would be of note that by the time this program gets to that point, we very well would be mandated and have an updated version based on the potholes if they were qualified with that program or not. Okay. And then even so we're still parked within that non-compliant meterhed that I foresee that we're going to come back to the committees and the board in the future and we check this one as like, you know, phase one, let's call it. Sure. Then maybe it's like half is lead and half is copper. Well, it still might make sense for us to tackle those if we're still within a non-compliant meter shed. But we just know that we have enough to work with now based on lead led on both sides. That that's our goal is to focus on those first and then we have a discussion once we reach objective number one. everyone that wanted to participate within this group of hundred. Then we can move on to what's our next objectives within this meterhed. I'd like to add we uh reached out to another municipality doing a similar version to this expecting a 50% hit rate. Um we sent it out to over almost 300 people and more than 50% hit rate. It was one of those situations where start out step it through le and I start focusing on really what you want to focus on and you can always grow if you don't get the response of 50 60 90% you know you start getting a better or less you can always step back yeah I mean I think you should

anticipate that you will have a large response so if 70 is the goal we're at and then is this your final letter Are you open to word snipping? Oh, this is that's why I put draft. I just wanted to make sure that the committee saw our working document, by all means. So, if there are comments you want to send to me in an email later, by all means, we just wanted to put something on paper. Makes sense. But yeah, if it wants to be words smmith or added to or again to put in more information on MMSD programs that attachments as far as flyers within the mailer, it's just this is like a baseline just to make sure you the committee understood understood the process of what we want to do, how we want to mail it out, how we want to be more communicative as far as the resident interaction, more equitable. And speaking of that equitable part, um we didn't want a first come first serve approach to this program. So, like if you're at village hall for this uh non-mandatory information meeting, I'm number one. We felt like again people have different lifestyles or something happens. You you'll have approximately two weeks to sign up for this and you'll learn through either interactions with Clark Deetsz and their representatives are online. Once that closes, we want to do like a lottery system. Same thing that we did for um the lead monitoring and the testing there. We had so many different residents that wanted to partake with that. We didn't do a first come first serve. We got their information. We gave them a period of time and then we did a spreadsheet where we just did a random drawing and that's just what the order was. So we feel that we don't want to have this like come first and then you're first in line approach that it just seemed more equitable by just having a period of time open. I I think we ought to use dodgeball like a dodgeball competition. Sounds great. or kick ball and just team them up. Yeah, the dodgeball you could

sell tickets. I'm game fund this betting on it stuff. Okay. Any other I I I do have one other um highlevel question and that is um through the years we continue to talk about priority area number one, right? And I I'm I'm guessing that we created this in 2011. Um since 2011 in these last 14 years we've made infrastructure improvements to that it's not a basin but it's a area and and has anyone done the math on if this is still priority area number one. Well that that's where those meters come. Yeah is still calling it non. Are there any other non-compliant areas in bay? Well there you go. So just yeah give me What is what's noncomp? I mean it that means you have meter you you think that there's excess clear water in the sewer. So they monitor their system. Yep. Um at the acreage at the use at the whatever it is that's going into this point. there's a rate that they would say this is an excessive rate compared to what we're expecting for you out of this ABCFG for this and at that point um they said that this is continuously does not comp and I mean so years from now when that magenta goes away like let's say we actually get all these done and it's not we, you know, PPI number two comes or program number two comes through. I mean, we're we're going to still focus

on this until the the area is compliant. I think that's what you're tell. Yeah. Right. And then the the second piece of that is I guess the political and or resident outreach and or where you want to um focus an LSL program or you want to type how the project projects be merged together. Right? So, this is kind of I guess what goes through my mind is I don't think I go a couple months without some random resident reaching out saying, "Kevin, I have a problem with my sewer." And then I tell uh either Pat or Matt to they need to televise the area, yada yada yada. And guess what? It's roots in their system. And um you know the reality is is that there there's a tremendous economic benefit to the people in priority one as we remediate their sewers, right? Whereas other um families just to the north uh they they're they're not in a priority area and it's it it sounds like what what we're doing is our number one um filter is a non-compliant basin. I don't want to use the word basin just metered me sewers shed that's yeah um you see what I mean that like I I I can think of I can think of three people who would say I'd love to sign up for this program but too too bad so sad you're in a compliant meter shed and you don't get any neighbor just called me on Saturday yep yep it just it happens all the time and so you know it just be just to put it on the table is it required to do it in a meterhed that is non-compliant well the funding is tied to it. That's what that's what I mean. Score yourself. You score yourself with

competitive fun to get more dollar. You would score yourself less if you were to complant one. Got it. Yep. I mean that there's a reason for what we're doing and scoring systems program. You're scoring your needs. Two different ways you can do this. Okay. I mean, I didn't change anything, but I'm I'm glad we had the conversation. But yeah, speaking of our our monitor, our meters that we were discussing before the meeting, what what are we seeing evidence wise? I mean, because there are more of these that we lined than I thought in that area. It's actually kind of pretty when you look at it this way. Um, what kind of an impact have we had on the flows? um we're still looking through it, but the the history of the um MSD's PBI programs, not just in your area, they see dramatic drops um that don't want to threases during that high. So that is something I'd love to see. Yeah. Um so is that a long process in order to get to that? takes it usually takes a year of data and preparing another year of data so that you go through all the different events but we've had we've had these monitors in since like 13 haven't we most of them MSD has been monitoring there so I would have to double check I mean because I know we put a bunch in just before we started PPI so I just would be because if he wants to remind me that we have meters I'm going to ask him about It's also there. Okay. Just just because I I'm recall that um there's a historic map of Wayfish Bay that has that was back before there were any homes, back before there were roads, and it has um a couple of interesting

features. One is a swamp. Uh, and that swamp is um shoreland Kent and um Henry Lancaster Henry Clay. It's pretty big swamp and then a creek that cuts through um from the from from Esbrook all the way up north to Chateau and then down. And so it's there's no surprise that this meter shed this meterhed shed sewer shed um has non-compliant numbers. I have I have the map any questions comments? Nope. On this item. Okay. In that case, I'd look for a motion on this item. Move to recommend to the village board to approve the proposed PPI and LSL program terms as shown on the memo and attached. I second. All right. All in favor? I good to go. Um I'm going to read this one really slowly so Matt can get a discussion recommendation to enter into anou with county to support the village municipal safety action plan. I might have to step like a cough drop. I have some. Yes, we'll take a short recess. Of course, it's the one I know the least about. The last one. The last one I could have done. I think it goes down the line. Well, I've been fighting a cold starting. Not this item, but the next item. Uh, I question any roofing company that named itself IRS. Just seems like absolutely. It's quite I mean it was quite I mean some of those things I'm like when he had the pen next to it I'm like how did you get that? How did you see that? That's good shocking. We'll talk about that. I hope I can talk about that. It was interpretive dance about

that. That's right. So, [Music] um, with the, um,ou in front of us this afternoon, we were approached through Milwaukee County to, uh, work with them and all 19 municipalities. I'm sorry, Kelsey. Kelsey, can take over. This one I know the least about. Darn it. Okay. Every other item, we just skip this one. Yeah, let's skip it and move. Talk about the roof. You know enough about the roof, right? Yep. All right, let's move on to the roof. Yeah, absolutely. So, there's actually not a lot to say about this aside from the Matt had this study done in preparation for our capital improvement planning process. Uh, so we wanted the public works committee to see the report ahead of time in case there were any questions, but really the short of it is that we have rolled up the um recommendations within the six-year time period into that capital improvement plan. And so you'll see that integrated when um we make that uh or when we start those conversations on Monday. Would you like to share the big find that saved us a whole bunch of money on you're talking about the public works facility? Yeah. And I had put in my administrative update as well that in the course of doing um this study they discovered that um there was an issue on the public works facility. And so Matt was able to go back through a I imagine a lot of records and figure out that there was a warranty which resulted in um us having I think it was the full cost or a large portion of the expenses associated with that with our DPW facility. Yep. Yep. So that's all covered under warranty. So they're in the process of selecting contractors and getting that addressed. So, that was a huge I think it was like over I want to say I forget the dollar amount, but it was excessive like over $30,000 that would have cost the village and repairs that wasn't found and addressed within that warranty period.

Awesome. All right. You want to give us the cliff notes on Did do we need to um accept Oh, yeah. We have to accept that. Is there a motion to accept the roof report? I move to accept the roof report. Second. Oh, yeah. There's really no other option. All in. Oh, yeah. That's I'll second the acceptance. All in favor? I I Good. Okay. Well, I apologize. Happens. So, do we want to go back to theou discussion? Okay. We We just finished the roof. Perfect. So, uh, this is kind of cool where we worked with Milwaukee County and all 19 municipalities when we're talking about, uh, traffic safety, road safety. Um, and they did a lot of homework to get to this point with their complete communities transportation planning project. And there's multiple tiers of what that means, but long story short is Milwaukee County received federal funding in order to work with these communities including Whitefish Bay to uh put together our own municipal safety action plan. Um and that the out it's outlined as far as theou within this, but each community can create something more customized and unique that's on our needs. So after meeting with um Milwaukee County, we wanted to make sure that we don't just engage to study things for the sake of study. And I think we're beyond that point where I think there's study fatigue within our municipality and our village. So with that, um we wanted to make sure that we use their consultants to really layer on our pet and bike safety initiatives. So with that there's um a bullet list point of what we can do to leverage those uh grant fundings for grant strategies, traffic calming review and practices and short-term effectiveness and evaluation.

So thisou just puts in motion for us to be able to take advantage of that grant. That's all I got. Good work. Thank you. Yeah, questions about it. It's a it's a short term. It's like a year. So, we're not married to embraing in particular, but in a long period of time. Well, I think there's value to working with the community or the county u more broadly. I know there's a lot of changes. Um I know, you know, Mayor Johnson and uh Crowley have been pushing a lot of uh pedestrian or road safety measures and so just kind of coordinating that, taking advantage of some of the work they've done really. But one of the things we talked about was the possibility of making things a little more seamless between communities, you know, because if everybody's approaching it a little differently, then as well. Okay. Would you like to make a motion? I sure would. Uh, I would like to recommend to the village board to approve the municipal safety action plan or MSATU scope plan as shown on the attached exhibits. Second. Favor. Hi. All right. Easy peasy. Uh, is there anything on the status report and the projects that anyone has questions about? We'll save Matt's voice a little bit here. More than happy to answer my rather than make you go through them. Thought I was done with my lost voice and it just came right back again. Anything amazing happening at Buckley Big Bay that I mean I know I mean that Oh, thank you Tara for that. Um, mark your calendars. I'll send something out to both the public works committee and the village board. But um we wanted to invite members to a tour, one final tour with Mid City uh corporation on May 21st. I'm guessing it's going to be around 8:00 in the morning because they're really trying to hit those deadlines. But if you wanted to take a

tour down in the SECAN structure, the storm sewer structure, they'll still have their crane available and Tom Zulick will give VIP rides down in the basket in the storm sewer. So, we thought it'd be good to see things. I mean, you saw when we started es excavating, but now that it's substantially complete, it is pretty remarkable at the magnitude and the size of the project. And pictures don't always do it justice. And if you have an opportunity on your calendars to get down there and see it firsthand, I think that this will be one of the last opportunities before we put the concrete cap on for people to really see down that structure. And you think it'll be early in the morning? Eight o'clock is what we're looking at. I am gonna mark that on my calendar because I cleared mine. I got so excited. I plan on dressing like a ninja tur. Heroes and a half shell. I would I would be surprised if you didn't. Um, Craig, and were we also able to offload some of the pipe at a Yes, we are just finalizing all the pipe. Uh, the the corrugated pipe, the 36 inch, we actually made money off of what we originally purchased it for, so that was a bonus. Right. Government surplus.com. So, with that, people just bid on things and when it goes out there, you don't know if it's going to go high or low. And this one went higher. So, we'll consider that a win. Well, let's do it again. Interesting hole. The the other more unique stuff is that really thick plastic material that you saw right on the start of that switchback path that has like an inch and a quarter, inch and a half liner to it. And you need a specific type of fusion machine. And there's only a few in the country that you can actually uh have to make these pieces hole. And that did not sell very

well at all. So, we're we're going to basically um uh Tom from Mid City is making us an offer and we don't have a purpose for it. So, we're getting credit. I would consider that just to get it out of our service yard because we'll never have a purpose for that again. The playground. Oh, yeah. The playground idea potentially. Well, speaking of playgrounds, um I didn't drive by today, but recently I saw the equipment over at Gill. Is there a status update? Yeah. So, the playground installers with the equipment should be wrapping up tomorrow from what I heard. And so, there's a couple other tiers, our contractor and milestones to go with that project. It should be this week that our concrete contractor will start framing for the pathway, the playground border, the new edging for our existing swing set area. So, that will be about one to two weeks depending on weather for them to do their concrete work. Uh we're doing some uh landscape uh internally with our village staff and then the pour in place will come when weather allows and the concrete has formed. So we're still hoping for that I would say mid to end of June based on the cadence and the different contractors working in that area and site restoration. But things are definitely visibly working and moving forward with that playground. So we're happy so far. Yeah. both with that and then one of the other items on here is Craig Council Park and the pavers. Um we we should constantly be taking pictures of that and and advertising what we're doing on social media and the newsletters and whatnot because that's one of those projects up at Craig Council Park that you may never unless you're up there you would not know it's not visible. Um, but yeah, that let's and really this entire season like now that the DPW is really ramping

up all the things like the roof of the library and um we should be taking pictures and writing stories and telling people what we're doing with their money. Absolutely. And I think we did do a post early on. I think it was March we had one in Craig Cous Park when they were doing the paving. So that was put on Facebook. Um and yeah, so Cody, the bluff, all the trees that are going in like we've there's a target-rich environment of um public improvements that we should be advertising. And I just took some pictures for Anna today over at Cl. Um the contractors have mobilized for all their trees and shrubs. So if you go out there, they're starting to put them in their specific landscape plans. So that one's pretty cool to see all that kind of coming together, too. So I'd say Oh, here I go again. Next week you'll see a lot of plantings over at Quality Park. Okay. And then uh the we voted on it a few weeks ago for the library solar project. Is that are you bidding? I can't remember. Are we bidding it or are we just signing a contract or No, we have to bid because it's over a certain price point. So Anna actually is helping us out with uh connecting with other communities that have done something similar and we'll be trying to work on that in-house with doing a public bidding of that solar project. Do we think it'll be done in the next nine months? The project done. Yeah, I think that, you know, a couple months or so to go through the bidding part of the process and then from there it can go on the street and that might take a month or so. So, we're probably three to maybe four months out from having this come back to the village board. We just don't know if they do those installations in the winter. I guess I I I think that the contract will be finalized. Um but I just don't know if it's Yeah. Yeah. I what we usually do with any type of public work project is we give them a window of time and that helps with our

competitive bid process is if we try to tell them like it must be done by this date and that well they'll do it but there's an escalation as far as what that's going to cost you. So even with that, if we finish up all the the bidding, the contract award in 2025, if we give them a window for 2026 to actually install it, I think that'll help us out with competitive bidding. Thank you. Um, is there any updates on curtains or sound dampening for the pickle ball courts? And then also, for what it's worth, I went out there just to check it out in person. I mean, I'm there regularly with the Munchkins anyways. And I was surprised there were no people playing pool was where it was like in the middle of the day. No, it was like 9:30. Oh, really? Yeah, I was like today. No, Saturday. They were definitely out there today when I was over at Glo. Um, so maybe it's hit and miss with that, but um Exactly. Uh, so with the noise curtains, I I've been emailing and calling twice a week the village of Shorwood with their wreck department really trying to get an answer out of them uh for our flash sale of using their curtains. Where I left it on Friday is I said if you're not getting an answer from your administrative staff, can we borrow them for the season? And if it doesn't work out as far as the price point, we will be more than happy to give them back. And good idea. That's where we stand is again I'm just I'm trying every angle known to humanity. Um also I've been in direct contact with uh uh Dr. Kappus making sure that he's got that feedback uh that we're trying to get the noise curtains. So I was on the phone with him last week. Uh we've been playing phone tag today about other vegetation enhancements if he chooses to do so. We could put that on the village property side for additional screening or what have you. But I just want to make sure that we're putting that olive branch out and trying to work with our residents to

make this as palatable as possible. I know I know pickle ball has a particular sound and is very frustrating. I will say though when I have gone over there to listen, it's not just pickle ball. Those houses are so abunded to that park that you know you hear kids screaming, you hear music playing from cars, people bring their stereos. If that park is going to remain a busy park, we might long term want to consider something more um robust than just like sound curtains on the pickle ball courts and maybe an actual physical barrier between the houses. Um I don't know. I just when I was out there I was like there's so much noise here. Pickle ball is not the only thing. Yeah, but that's not what the complaint has been. The complaint means also for sound or for uh stereos. I Yes, stereos I can see. But I mean in terms of kids yelling and I mean that's kind of the thing when you move in next to a park especially a playground you're going to have kids yelling. I don't disagree but but but I think the things that you didn't move in next to would be a pickle ball court. And I agree with you, the stereos. I mean that but that should be just our general noise ordinance I think. But yeah, I mean building that's a disturbing the peace thing that the police should take care of. Well, I mean I don't think they're louder in most cases than our noise or pickle pickle ball is not louder in most cases than our noise organs. It's just like when someone playing consistency. Yeah. When someone's playing death song and you're trying to have a nice Mr. Brunt. I think it's the base. I think it's the base that gets people. Um, which is along the same lines pickle ball kind of. Yeah. So, I've always thought of um how at restaurants that are noisy that if you had somebody walking around shushing other people like maybe we could have that at the park and

then we just need a big white noise machine. Yeah. I remember it was the 2000 We're really off topic here. Uh 2014ing World Cup. They had those boooo zas. Oh yeah. So annoying. And then what they did is they developed the inverse sound of the vua and they canceled out the voodoo za noise. And so I've wondered of exactly there are there are um companies that'll come into restaurants and they will put up speakers that do the inverse of the noise to bring it all down. And I always wondered like could you do that for pickle ball? I mean I don't know like doing it outside. Yeah.$1 19 million dollar pickle ball. That's our CIP. That might be Yeah. Well, I mean, I was when I was there on Saturday in particular, um it was just surprising to me how much general noise there was and how if I lived next to it and yeah, you moved in next to a park, but like there is no quiet. No, but they did specifically say, "I moved in next to a park. I've lived here for 30 years. I've heard all this noise. This is different." Yep. Again. Yeah. So, um, okay. Is there anything else? Otherwise, are you here for to make a comment about anything? Go. Okay. I just wanted to be sure in case you had a question you wanted to ask or comment, um, then I would look for a motion. I move to adjourn. Second. All in favor? I. All right. Well, thank you. Thank you.