City Council - Regular Meeting

Alright. It is, 08:00 on Thursday, 03/05/2026. I'll call the Westlake City Council meeting to order. The clerk will please call the roll.

Mayor Clough?

Here.

President of council Greenspan? Here. Council members Van Dyke?

Here.

Nenari? Del Rego?

Here.

Leveque?

Here. Havelka? Here. Ketze?

Here. We have a quorum. Mister Nenari is asking for an excused absence. I'll entertain a motion to excuse his absence.

So moved. Second.

Motion and second. Any discussion on the motion to excuse council member Nenari? Or not. Clerk, hold the roll on the motion to excuse.

Greenspan?

Here. Yes.

Van Dyke? Yes. Del Rego?

Yes. Lebec? Yes. Havalca? Yes. Getsay?

Yes. The motion carries. Mister Nenari is excused. Pledge of allegiance, mayor, would you please lead us in the pledge?

I pledge allegiance to the flag of The United States Of America, the two republic for which it stands, one nation under God, indivisible, with liberty and justice justice for for all. All.

Before members of council are the meeting minutes from the 02/19/2026 meeting. I'll entertain a motion to approve the minutes.

So moved.

So there motion? Is there Second. The motions are made and seconded. Any discussion on the motion? Hearing none, clerical, the roll on the motion to approve the

minutes. Greenspan? Yes. Van Dyke? Yes. Del Rego? Yes. Leveck?

Yes. Havalca? Yes. Gantze?

Yes. The motion carries. Minutes are approved. Selected correspondence.

Communication from mayor Clough dated March 2 requesting to accept the bids outlined in the memo as the lowest and most responsive for stone, sand, dirt, and gravel products.

That item is in reference to ordinance 2,026 dash 28. We'll defer discussion to the appropriate time on the agenda.

Communication from mayor Clough dated March 2 requesting to accept the bid of builders concrete supply as the lowest and most responsive for concrete and related materials.

That item is a reference to ordinance 2,026 dash third 30. We'll defer discussion to the appropriate time on the agenda.

Communication from mayor Clough dated March 2 requesting to accept the bids outlined in the memo as the lowest and most responsive for asphalt concrete and bituminous cold mix

that is that item is in reference to ordinance 2,026 dash 29 we'll defer discussion to the appropriate time on the agenda

communication from mayor Kluff dated March 2 requesting authorization to sell the listed items through the gov deals auction site for the reserve amount listed or higher.

I'll entertain a motion to authorize. So moved. Your second.

Second.

Motions made and seconded. Mayor?

Council has a list of all the items that we're looking at putting in the auction. The largest items as usual are the vehicles that we're selling. Any discussion? Hearing none. Clerk will hold the roll

in the motion authorized.

Greenspan? Yes. Van Dyke yes del regno

yes Leveque yes Havalca yes Gadze

yes the motion carries

communication from engineering director Smolik dated February 26 requesting to add the 2025 sidewalk replacement project to the agenda of the March 12 service street sidewalks road drains committee meeting

that item is added to the agenda that concludes like the correspondence petitions the public Chris do you have anything you're good okay Report of the mayor. Mayor?

Yes. The annual Easter egg hunt sponsored by the West eight Town Criers is scheduled for Saturday, March 28 at 1PM. Due to the ongoing construction, it will not be at the rec center it will be at Clegg Park in Ward 1. And then I'd ask counsel to consider making a motion to allow the the administration to notify counsel when we have a project or a bid that exceeds the state limit which is being raised and it was raised January 1 to $79,000. We used to have a policy here way back when the bid requirement was 25,000 that we could that the municipality could expend for a project or purchase of items And we kept that policy here in the city at 25 despite the fact it went from 25 to 50 to 75 and now it's at 79.

Now the Westlake City Charter says that we really have to follow the state's limit. But counsel had originally asked that we have a policy even though the charter of Westlake says that we follow the state's expected limit for the purchases. So I'm asking for someone to make a motion to consider that the administration needs to notify counsel anytime we exceed the state requirement for the purchase of items or the construction of a project.

Mr. Gietze.

Yes I'd like to make a motion to allow the administration to make purchases of goods and services without requiring notice of counsel where the purchaser under the statutory bidding limit in the in Ohio in accordance with the Westlake City Charter.

There's been a motion. Is there a second? Second. Motion's made and seconded. Discussion? Mr. Van Dyke.

So I know that the these in my world, when you have to when you 75 or 79 and less, then you don't have to do a public bid. You can receive quotes and that type of thing. So is that what we're saying is that if it was a $50,000 project, you would just solicit some quotes. If they came in below that $79 then you pick one or pick the low bidder, I would assume, the lowest and best bid. Is that how is that what the

Nothing's really changing with regard to how the bidding is done in any way. Jim and Larry would, for example, would would continue to do all that the same way they currently do it. They follow the state law. But when it went from twenty five to fifty years ago, counsel said, well, if it's capital improvements over 25,000, we wanna know about it. We want notice.

Obviously, you're gonna get notice if it's over the statutory limit. That's you're for sure gonna get notice and we'll be bidding. But it doesn't change how they do their job with regard to bidding and requesting proposals. It's it's just about what you get notified of. So there would be no a requirement that the administration notify you for a purchase that's $50,000.

So but and and I guess let's go back to when we do our budget every year, we have all these line items with allocations for different things. And I'm assuming that something like this, if you were bidding for a $50,000 item, you would have still already had it in the capital or in the it would still occur in the budget that we had approved at the beginning of the year. Is that correct?

Yes. The dollar amounts have to already have been appropriated and if it was a capital item it would be in the capital sections. If it was normal expenditures and it would be in those particular line items. But sometimes a project has three or diff three or four different contractors and you have to buy you know the one product from one another product from another, but the total is in the budget. But if if one of them and it's not considered you're bidding it out at at one project, you may be buying a material and you're buying that for under 70,000 for that particular purchase and some of it's on state contract.

Right.

But the issue really came up. We Paula, what was the issue?

For our gymnasium upgrades, we are looking to spend approximately $25,000 on our volleyball upgrades. So we're buying two new volleyball systems and another 25,000 on the basketball hoop, inspections and upgrades. And that total amount of 50,000 was budgeted for this year.

So under the current policy, that has to be brought to counsel's attention even though Prior bidding may not be to

making the purchase? Correct. Not after other words, like, if you afterwards, said, oh, by the way, we spent money on this, but this has to be prior to the purchase. And the most important thing though is that it's actually we've already allocated the money when we voted on the budget.

To upgrade the volleyball courts.

Right yes and so it's just how you're slicing and dicing it to get it upgraded.

And it's the administration's policy and Larry follows it as well as the other department heads. There

are

more than one vendor we also want to make sure that we're trying to get the best price for that product. So we historically request three vendor proposals unless it doesn't make sense to go to three different ones because you got one contractor doing the project.

Right. Okay. That's all I had. Thank you.

Mr. President? Anything further?

Mayor. Larry did you want to add anything?

No, You did well.

I think we're in good shape. I'm not gonna say anything to

I I'm gonna add one little caveat. Don't be surprised if you see an ordinance where the purchase is under 79,000. There's certain exceptions. One might be it includes a trade in that's over a certain amount. Those have to be in an ordinance. So you might see that from time to time.

Anything else? Hearing none. Clerk Cole roll on the motion.

Van dyke yes dal regno

yes

leveque yes mavelka yes gatze

yes greenspan

yes that motion carries thank you very good anything else under the report of the mayor Hearing none, a report of administrative officials. I'm not aware of any anything. Seeing none. Reports of standing committees, planning, zoning, and legislative committee. Chair Van Dyke.

Thank you. Mister president, the planning, zoning, legislative committee met on twenty five, twenty twenty six. And present were committee members myself, Dwayne Van Dyke, Chair, Dave Del Regno, and Mark Getzay, also present were Council President Dave Greenspan, Council Members Amy Avalka, and assistant law director Robin Leisure, and planning director Jim Bedell. The meeting convened at 06:04PM. Item one, discuss conditional use permit application from Lifebridge Care LLC for a training school for adults with developmental disabilities at 26945 Westwood Road, Parcel 2 Fifteen-ten-twenty 2.

Planning director Bedell explained that the applicant is currently located at 159 Crocker Park Boulevard, Suite 436, and is relocating to lease an 1,800 square foot office space at 26945 Westwood Road. The business is a training school offering structured day programming and skill building services, will all take place inside with no outdoor activities. There will be four to six staff on-site in compliance with state requirements with 15 to 20 maximum participants. Hours are seven a. To five p. M. Monday through Sunday. He reviewed pickup and drop off arrangements, parking, and the floor plan. Councilmember's question why the building is on two parcels. Councilmember Getsay moved seconded by Councilmember Del Reigno that legislation be drafted relative to this request.

Motion carried three nothing. The next item was to discuss conditional use permit applicant application from Kevin Johnson, Forward Fitness for a fitness center providing one on one training and a small group training at 27100 Detroit Road, Parcel 2 Thirteen-three-thirty 2. Planning Director Bedella reviewed this request to lease a 1,600 square foot vacant storefront for this fitness center. All activities will be within the building, and there is ample parking. The hours of operation are within the code requirement time frames and shouldn't interfere with other tenants.

Councilmember is asked about entry to the building from the rear and structural issues involving weights. Councilmember Getsay moved, seconded by Councilmember Del Reigno, that legislation be drafted relative to this request. Motion carried three to nothing. Next item is was to discuss the zoning map amendment application from Greg Davis, g d three Ventures to change the zoning of 29707 Center Ridge Road, Parcel 2 Seventeen-twenty Six-three from office building to R1F80 single family zoning to construct an 11 lot single family subdivision. Planning Director Bedell explained that the parcel is currently split zoned.

The front 3.02 acres are office building and the rear 4.61 acres are R1F80. Rezoning the front portion to R1F80 would not provide would not require it to be to go on the ballot. Proposed lots would be 2,000 I'm sorry. Excuse me. The proposed lots would be 20,135 square feet to 39,438 square feet with high end homes, examples of which were shown.

Discussion regarding the proposed subdivision include tree preservation requirements, landscaping and buffering the detention basin location, and possible easements in donation to city of a triangle piece of the parcel on the east side of Crocker Road. Council member gets a move seconded by council members Del Rego that legislation be drafted relative to this request. Motion carried three nothing. Fourth item was to discuss zoning map amendment applicant application from Edward Pavusic, Hope Point Place Limited to change the zoning of 26814 Center Ridge Road, parcels 213 Dash 16 Dash 034035036037 from general business and office buildings to R1F80 to construct a 19 lot single family subdivision. Planning Director explained that this parcel is currently split zoned, 0.79 acres in general business, 0.25 acres in office building, and the remaining 11.57 acres is already R1F80.

He reviewed the conceptual plan showing 19 lots ranging from 18,010 square feet to 39,939 square feet. The applicant and his engineer answered questions about slope issues, sanitary sewer lines, buffering retention, the angle of the proposed subdivision entrance, and the length of the street. Councilmembers had concerns about the proximity of a couple of the lots to restaurants in the abutting plaza. Councilmember Getsay moved, seconded by Councilmember Dalla Regno, that legislation be drafted relative to this request. Motion carried, three-zero.

General discussion followed procedures when legislation is requested to be drafted. In recent years since 2022, the committee would make such a recommendation of counsel and then counsel would make formal motion at the following council meeting after the committee meeting was reported on to request the legislation be drafted. Assistant law director Leisure explained that per the code, the formal motion is only necessary for text amendment requests, but had been applied to all requests and including legislation coming out of the planning commission in recent years. It was agreed to eliminate this step except for text amendment requests and revert to how it was done prior to 2022 so that legislation would appear on the council agenda immediately after the committee or planning commission meeting. Council member Van Dyke stated that he, along with planning director Bedell and the subcommittee, are working on multiple code changes to fine tune processes, will be forthcoming throughout the year.

The meeting adjourned at 07:33 p. M. We respectfully submitted Duane Van Dyke chair, and I'd like to make a motion to receive and file.

It's been a motion to receive and file. Is there a second? So moved. Motion's been made and seconded. Discussion on the motion to receive and file. Hearing none, call the roll on the motion to receive and file.

Del Reigno? Yes. Lebec?

Yes.

Pavelka? Yes. Getsay?

Yes. Greenspan? Yes. Van Dijk?

That motion carries, mister Van Dyke.

And I also because we I still need to make a

Do want me to clarify?

Yes. I was gonna ask.

So for those that weren't at the PZL meeting, I did reference the fact there's an exception for tax amendments, and Denise was kind enough to remind me the next day that's also for rezoning ordinances. So you do have to make a motion to request legislation for the two rezoning ordinances.

Okay, so the conditional uses are okay?

It's just the rezoning. We all have an ordinance coming for the next council meeting to change that code section so that all requests for legislation that come out of committees will not not no one will have to vote on any of the various items.

K. And and the reason for that, just any individual council member can request legislation be drafted without concurrence of a second council member. So in that thought and being consistent with that, that's where the genesis of this ordinance is coming.

Okay. So I'd like to make a motion that legislation be drafted relative to the request for zoning map amendment application from George Davis g d three ventures to change the zoning of 29707 Center Ridge Road.

There's a motion. Is there a second? Second. Motion's made in second. Discussion? For counsel's reference, that item, assuming that this motion passes, is on the agenda as ordinance two thousand twenty six thirty one. If you'll note, it's marked pending referral. So affirmative vote would place it permanently on the agenda. With no further discussion, clerk holder on the motion.

Del Reigno? Yes. Lebec? Yes. Havalco? Yes. Getsay? Yes. Greenspan? Yes. Van Dyke?

Yes. The motion carries. That item is now officially on the agenda. Next item, mister Van Dyke.

Thank you, mister president. So I'd like to make a motion that legislation be drafted relative to the request to to to for a zoning map amendment application from Edward Pavicek, Hope Point Place Limited to change the rezoning of 26814 Center Ridge Road. There's been a motion. Is there a second?

Second.

Motion's made and second. The discussion? I'll draw council's attention. This is on the agenda as ordinance two thousand twenty six thirty two mark pending referral if this motion is in the affirmative that item be permanently placed on the agenda.

Point of order I think we just had them reversed. Right one four was 30. Correct. Two six eight one four was 31.

Okay. That's just my narrative so I'll correct my narrative. It's got no bearing on the on the the motion. It was just my description was backwards. Okay. Any further discussion? Hearing none Clerk Call the roll on the motion.

Levesque? Yes. Pavelka?

Yes. Getsay? Yes. Greenspan? Yes. Van Dyke? Yes. Sal Regno?

Yes. The motion carries. That concludes planning commission.

I'm I'm thank you, mister president. And your next meeting?

EZL. That was p

Oh, that was p Sorry. I got ahead of myself on something else. Next, reports of the committee of the whole. By the way, I'll remind council members and chairs that you are not required to read your full minutes. It's up for discussion at the at the discretion of the chair, because the meeting minutes are are made public prior to the meeting. The committee of the whole meeting minutes, however, are made at 07:30. So those the public has not had a chance to hear those minutes if they were to show up at this meeting. So I will read those as I have them. Committee of the whole met this evening at 07:30. Present were council members Greenspan, Van Dyke, Del Reigno, Leveque, Havelka, and Getze.

Also present mayor Clough, assistant law director of leisure, director Stum, Shaw, Niesl. Did I? Smolik.

That's Shahro.

I'm sorry. I didn't mean to. Stum, Smolik, Niesel, Horner, Bedell, Serber, Steibold, Graham, Gad, chief Beloser, Moran, and clerk Rosenbaum. Discussed for agenda items, like the correspondence piece planning commission report as well as the discussion that at our next meeting, we'll have two Eagle Scout presentations. And mister Leveque brought up the subject of eagle Eagle Scout projects.

If anyone's aware of any, to, please notify him. Also, we have two committees that are that have been scheduled on March 12 at 06:45. The Avon sanitary tie in, request and service streets, road drains will be at 7PM to discuss 2026 road projects and the 2,025 sidewalk program. That meeting concluded at 07:37PM. Moving along the agenda under legislation.

Planning commission.

I'm sorry. Planning commission. Yep. Thank

you, mister president. Planning commission met March 3 after our wine and cheese by Solmone Bodell, we got into the meeting. We have four meet items on the agenda that will be shown for the second reading tonight. Ordinance twenty twenty six fifteen, conditional use permit for the recreation use of Westlake indoor sports, indoor sports facility primarily focusing on indoor volleyball and basketball located at 311070 Viking Parkway. That is on for second reading tonight.

Ordinance number twenty twenty six sixteen, conditional use permit for, salon use, Joy Beauty Salon, medical micropigmentation aka, medical tattooing located at 25125 Detroit Road, Suite 125. And ordinance twenty twenty six seventeen rezoning 1097 Bradley Road from office building to exclusive industrial district along with ordinance twenty twenty six eighteen rezoning of 30395 Center Ridge Road from r one f 80 single family to r m f 40 multifamily and oh, I'm sorry. And r m f 40 multifamily to R1F cluster for six single family cluster homes. Those are all on tonight for second reading. Our next meeting is April 6 at 6PM.

Okay. Open up any questions on the report. Hearing none, that concludes your report, mister Del Reigno. Correct? That is true. Moving through the agenda now. We're on legislation for second reading, ordinance 2,026 dash 15.

An ordinance considering a conditional use permit for a recreational use.

That item, will be on the, March 19 meeting. We'll also set a public hearing for March 19. Ordinance two thousand twenty six sixteen.

An ordinance considering a conditional use permit for a salon use.

That item also will be on the agenda for March 19, and we'll set a public hearing for March 19. Ordinance two thousand twenty six seventeen.

An ordinance providing for the amendment of the zone map of the city of Westlake which zone map is part of the zoning code of the city of Westlake by changing the zoning of certain land located at 1097 Bradley Road Parcel Number 2111510 from office building district to exclusive industrial district.

That item also will be on the March 19 meeting and we'll also set a public hearing for that item for the same evening. Ordinance two thousand twenty six eighteen.

An ordinance providing for the amendment of the zone map of the city Of Westlake, which zone map is part of the zoning code of the City Of Westlake by changing the zoning of certain land located at 30930395 Center Ridge Road being various permanent parcel numbers from R 1 F 80 and R M F 40 districts to R 1 F Cluster District.

That item will also be on the March 19 meet meeting agenda, and we'll set a public hearing for the same evening. Legislation first reading under suspension of the rules. Mister Ketze?

Yes. I'd like to make a motion to suspend article three section 10 of the charter, the rule requiring three separate readings.

Been a motion to suspend. Is there a second?

Second.

Motion's made and seconded. Discussion on the motion? Hearing none, Clerk Kolherull on the motion to suspend.

Hibelka? Yes. Gedze? Yes. Greenspan? Yes. Van Dyke?

Yes.

Valregno? Yes. Lebec?

Yes.

That motion carries. Ordinance 2,026 dash 28.

An ordinance accepting various bids and authorizing the mayor to enter into various contracts for the purchase of stone, sand, dirt, and gravel for various projects in the city of Westlake and declaring an emergency.

I'll entertain a motion to adopt. So moved. And motion is there a second? Second. Motion is made and seconded. Discussion on the motion. Mayor?

This is materials that we will need throughout the summer for various projects and repairs. And the lowest and best bid are listed in the ordinance itself.

Any further discussion? Hearing none, clerical, a roll on the motion to adopt.

Gatze? Yes. Greenspan? Yes. Van Dyke? Yes. Telregno? Yes. Leveque?

Yes. Pavelka?

Yes. The motion carries that ordinance is adopted. Ordinance 2,026 dash 29.

An ordinance accepting various bids and authorizing the mayor to enter into various contracts for the purchase of asphalt concrete and bituminous cold mix and declaring an emergency

entertain a motion to adopt so moved in a motion is there a second

second

and seconded discussion mayor

this will allow me to accept the bids some as presented in the legislation for the materials of the bituminous cold mix as well as the asphalt concrete.

Any further discussion? Hearing none, clerk will call the roll and motion to adopt. Greenspan?

Yes. Van Dyke? Yes. Del Rego? Yes. Leveck?

Yes. Pavelka? Yes. Gedze?

Yes. The motion carries that ordinance is adopted. Ordinance 2,026 dash 30.

An ordinance accepting a bid and authorizing the mayor to enter into a contract with Builders Concrete Supply for the purchase of concrete and related materials and declaring an emergency.

I'll entertain a motion to adopt. So moved. It's been a motion. Is there a second? Second. And seconded. Discussion, mayor?

This is for the concrete that we would need throughout the repair season. And it is builders concrete supply was the lowest and best bid out of the four bidders.

Any further discussion? Hearing none, click a call to roll in the motion to adopt.

Van Dyke? Yes. Del Reigno? Yes. Leveque?

Yes.

Habelca? Yes. Getsay? Yes. Greenspan?

Yes. That motion carries. We have several items for first reading this evening, ordinance 2,026 dash 25.

An ordinance considering a conditional use permit for a preschool.

That is being referred to planning commission, ordinance 2,026 dash 20

An ordinance considering a conditional use permit for a training school.

That is being referred to the planning commission. Ordinance 2,026 dash 27.

An ordinance considering a conditional use permit for a fitness center.

That item is also being referred to the planning commission. Ordinance 2,026 dash 31.

An ordinance providing for the amendment of the zone map of the city of Westlake, which zone map is part of the zoning code of the city Of Westlake by changing the zoning of certain land located at 26814 Centeridge Road from general business and office building districts to R 1 F 80 District.

That item is also being referred to planning commission. Ordinance 2,026 dash 32.

An ordinance providing for the amendment of the zone map of the city of Westlake, which zone map is part of the zoning code of the city of Westlake by changing the zoning of certain land located at 29707 Center Ridge Road from Office Building District to R 1 F 80 District.

That item's also being referred to Planning Commission. That concludes the items on the agenda. Is there anything else in the miscellaneous business? I do know if mister O'Donnell was here with the upcoming Irish holiday, he would have brought that to our attention by wearing a break green tie, But mister Bedell is in his stead, and they have the same hairline. So it's appropriate that the two are being recognized. Mayor, did you wanna conclude with anything on Saint Patrick's Day? Nope. Okay. Alright. With no other business before council, I'll entertain a motion to adjourn. So moved. Is there a second? Second. All in favor signify by saying aye. Aye. That motion carries. We are adjourned.