City Council - Regular Meeting

This this council meeting will now come to order on March 17th, 2026 at 6:30 p.m. Would you please stand for the pledge of allegiance? Remain standing for invocation by Reverend Derek Jones of the Wellington Baptist Temple Church. Pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all

forever. Dear father, we just thank you so much for the opportunity and privilege we have together here today. And Lord, we thank you so much for the the relative peace and freedom that we get to enjoy in our everyday lives. Lord, even in a a world that can be so chaotic at times, Lord, we thank you for this this small little hamlet, so to speak, of peace and prosperity, Lord. And I just ask that you bless this town, pour your spirit upon us, allow true revival to take place, and God, just glorify yourself here in your name. Amen. Thank you, man. Thank you, Reverend. Appreciate it. Can I get roll call, please? Sure. I'm here. Miss Antonich, I'm here. Mr. Elmore here.

Miss Grace here. Mr. Haye here. Miss Lucas here. Mr. West Morland here. Mayor Sorya, I am also here. All right. Um, let's start out with the audit audience participation. Cali College Summer Campus update. Zack Cooper, director of summer campus.

Well, thank you guys for inviting me back here to give you another update. Uh this week is our spring break, so our offices and campuses are closed up until Monday. Uh we'll be open again just like normal business hours. That includes the ery as well. Um but when we do get back, we are going to hit the ground running because on the 25th we do have the South Central FFA district a mechanics contest we're hosting on Sumar campus. So we're expecting about 120 students who are going to compete in different skills that are going to revolve around welding, um small gas engines, electrical, and even farm equipment. So, I'm excited to see those kids come to campus and show us what they've learned throughout their high school career and how they're going to implement it in their lives as they move forward. Uh, from there, we're also going to uh continue on with our planning. We just finished up registration for the robotics contest that is happening the 22nd and 23rd of April. I know a couple of you had expressed interest in judging and so please keep an eye out for your email uh as the weeks progress because we will send you a survey of those who are interested in judging to get an idea of what days and times you can go ahead and judge and then we'll give you information as far as uh YouTube videos of what exactly to expect for that contest. Um with the registration closing on Friday, we do have more students who've enrolled and even a couple schools from Oklahoma who uh said they would like to bring some students as well. So, I'm glad to see that contest is always growing in the past couple years that I've been here. A super fun time. If you have never got a chance to come out to even just watch it, I highly encourage you to come out and see these middle schoolers competing in robotics. Uh, the passion they have with it and just the skills that they bring with that technology is incredible. Um, and then the other big piece of information is April 1st is our fall enrollment will open up. So, if you know anyone who's wanting to take classes, uh, have them come talk to us. will walk you through what classes are going to be available and walk you through the process of what it's like to be enrolled and what you need to do to get to uh become a college student. So, do you guys have any questions, thoughts, concerns, or emotional outbursts?

Um, do you have any updates on the uh placement of the sign? I have not heard back yet. Uh, I believe we're still waiting for KOT to kind of clarify some uh questions between the city and where we can place it. Is that correct? Yeah. Okay. Thanks, Eric. Yep. Anybody else? Okay. Thank you. Thank you. Uh consent agenda. I need approve approval of minutes. Uh approval of appropriations. Uh receipt of council correspondence. I need a motion. Motion to approve. Second. We have a motion, a second. All those in favor? I.

All those opposed. All right. Reports of mayor and council. I'll start with Councilwoman Antinich. Okay. I just I have a question about the uh probably Jeff about have we heard anymore what's going on with the memorial over there by the railroad museum. Mr. Patus came. Yeah. Not presently. No. No more information from

Nope. No updates on my end. I can reach out to Mr. Patus and find out if you want him to come back and provide an update.

Okay. Yeah, I I can make a call. Um didn't want to bother him. And I'd like to personally thank everybody that owns a business. It's rough. It's hard. It takes some salt to run a business. Um, small business I believe is the backbone of a community. We have a lot of small businesses here. Uh, some that aren't so small, some that are a lot bigger, but I appreciate the attempt. I've owned my own business now for almost 50 years, and it's highs and lows, but for me, I thank you. That's all I have.

Yeah. Uh, first I'd like to thank Reverend Jones of Wellington Baptist Temple Church for the invocation. I think it's a timely message. Uh, thank you again for coming to deliver it. Uh, second uh, I want to uh, put out notice of um, you may have seen it in the paper, Irma Ratliff. The city of Wellington and some local businesses are offering a free spring cleanup day. Uh this Saturday, March 28th, from 7:30 to 10:30 at Cellar Park. Um they're going to have three large dumpsters for scrap metal, household appliances, furniture, batteries, computers, and more. And it's all completely free. We're going to have volunteers there to help unload items and a scrap material or scrap metal company will collect materials for cycling or recycling. So, I wanted to uh bring that up. I think that's a great way uh to demonstrate uh you know some civic pride in our community and thank Irma and the business sponsors for that. That's all I have. May there may

they have honor what they will not accept? Oh, let's see. I um Oh, liquid waste, drums or tanks, tires, paint, harmful chemicals, and explosives or flammables cannot be accepted. They take lithium batteries. They they it says here that they can do batteries and computers. So, okay. E-waste. Apparently, every year they do it, they uh people get a little upset because they don't read. That's a good call. Good call out. Yeah. Thank you. Thank you. That's all I have. Councilman Grace, I don't have anything today. Thank you, Council. Hey, I'm used to sitting here. Councilwoman Lucas. Yeah. Councilman Hayes,

I have a couple questions. I was going over the agenda packet and the payroll sheet there. I noticed the fire department was like doubled what they usually are on overtime. Is there any issues there? There were a couple structure fires. We had to page back more than we expected and also we did take over Caldwell that particular payroll. So there was some there's our Conway rather. Now we we're keeping the the P Conway Springs thing separate somehow. So, we know what we're spending at Conway Springs.

Not presently because we hadn't set up the budget for that this year. There may be some stuff we can do going forward, but this year it would be rather difficult to redo the the way the budget set up in the ERP. Okay. I do have a um code enforcement question. I know um grass will be growing here before soon. What is our um process for notifying people of high weeds, high grass?

So the process is the same as has been in the past. They we will do the the letters and then the notices will be published uh following publication. There is a number of days that must elapse uh and a reinspection is made and if it is still out of compliance, we can mow. Can we legally uh post the the ordinance weed ordinance just once a year instead of having to publish every time we have a new a new mo. Yes, but but

going to require some amendments to the ordinance and there is some question uh about the legality of that uh within the legal community in the state uh based on a training I went to late last year. So right now we will keep the process the way it is, but we will look into potentially changing how we do it. City of Witchah is doing it uh that way with the one-time publication, but the city of Witchah sometimes does what the city of Witchah does because they have a fleet of lawyers and they have managed to beat back some things. I have a lot of confidence in our esteemed city councelor, but uh he's one person.

Okay, that's all I have. I don't have anything. Thank you, Councilman. I don't have anything this evening. I also don't have anything except for Well, I do. Jason, with all the wind and everything, how did our linemen do? Do we have any damage?

Yeah, we we had a few outages uh due to the high wind, but nothing really um out of the ordinary. We did have some wind damage on some buildings. Uh we had a a little bit of roof damage out at water production. So, we're currently working with insurance to and contractors to try to get that addressed. I think Jeremy also had some wind damage at the armory that he's looking at getting some some assistance on. And then I think there was a restroom out at the lake that was also damaged. So, yeah, really high winds. We actually fared the storm pretty well, all things considering.

All right. Well, tell tell the department thank you very much for being out there. Do appreciate it. All right. Uh, reports of city officials. Heidi board commission appointments for housing authority and library board memos from city clerk.

Mayor and council. Um if you recall we had a resignation in January on the housing authority board and at the last meeting you reviewed those applications. Tonight uh you can now make that appointment. However, today I received an email from Miss Sandra my she has withdrawn her application effective today. Thus, that leaves you with one applicant, Miss Sandra Mcnevan. That's for the housing authority. Housing authority. Yes. Well, move to approve. May I ask?

Yes. Yes, you may. Question. Yes, you may. Do we have any policies where individuals are restricted to how many boards they can serve on?

Okay. I was just wondering because I know she's on the park board. So, not to my knowledge either. That was it. I wouldn't say that potentially.

I don't think your mic's on. We do have actually an ordinance that some members of some boards actually are on another board by virtue of their membership on one board like the what is it the board of zoning appeals has a member from the planning commission and you know the park board has some input into some other things. So yeah, I mean we actually create that issue for our own selves in some places. But for this currently there's nothing there is not cropped up. Okay. Apologies. Did we have a motion? Yes. I would second that motion. Okay. To approve. I'll second. Okay. Heidi, I guess I need a voice.

You can just do a voice vote. All those in favor? All those in favor? I. All those opposed. All right. Before you mention the library, I want to repeat I cannot nominate and I will not nominate nor vote for the library board because I'm president of the board and I do not want a conflict of interest. I say this every year. So for those who are wondering. Okay. So the library board.

Yes. Mayor and council library board. Uh if you recall from the last meeting, we also had a resignation on this board um in February due to a new council member. Uh we actually have four applicants for this uh one position. Uh we did hear, if you recall, the last meeting on March 3rd from Miss Donna Grimes and we need a motion to appoint one person if you so choose. Mr. Mayor. Yes. I'd like to make a motion to appoint Chase Weber to that vacancy.

Second. If there's no second, then it dies for lack of a second. So then somebody else can make a motion. Uh Mr. Mayor, I'd like to make a motion that we appoint Donna Grimes to the library board. Second. Motion with a second. All those in favor? All those opposed. Please remember you can apply again for the position that'll be open next month to anybody who would like to do that. All right. So, we covered that, right, Heidi? Correct.

Okay. Uh second uh report we have a follow-up Chicasy River diversion dam Jason

council just bringing this back to your attention I need a little bit of direction from you so I can relay that direction to the group that's helping us with the peer so they can get that finished up. Uh that will create a document that they will get back to us that we can use to try to go get some financing to try to assist on dealing with this. So, this is just kind of the first steps, but I need direction from you. I did receive a few phone calls from a few of the council members. Hopefully, I answered your questions appropriately. Uh, if you have any other questions, I'd be happy to try to answer those tonight. Uh, we did reach out uh to the engineering group uh reference council member Moore's question of modifying uh alternative one to kind of a 1A situation, just doing the pig stations. Uh the engineer verbally would not recommend that. Uh he is putting together a document that I expected to receive today. I did not receive it. So hopefully we'll get that shortly. Uh but cost of doing that would be about $400,000. We're not sure that's even going to address any of the situation because we haven't physically seen inside that pipe yet. So we may be throwing $400,000 at something that's really not even an issue at this point. So he that's the reason he wouldn't really recommend that. This is just a document for you guys to try to make future decisions on. So, uh, we just need a little direction as far as what that future decision may look like.

So, do you just need for us to say just go ahead and go with it or do you need how do we I need some sort of direction from you as far as what alternative you want to lean towards? He needs some sort of guidance or con consensus as to which one of those was it four options, Jason? Yes, four options that we discussed. And I believe Jeff included in the packet kind of just the basic outline of those four options and the dollar amounts included with those. So just as a refresher,

uh Jason, thank you for the followup on that. Um after speaking with Jason, I think I have concerns about the safety of that potential alternate plan um that I asked him to follow up with engineer on. So to that end, I'd like to make a motion that we uh proceed uh with alternate two and getting more information on that. Second. We have a motion and a second. All those in favor? I. All those opposed? All right. Thank you. Thank you.

Uh Jeff, street closing request. Uh Wellington Methodist Church Community Easter egg hunt Bailey Strugo. Uh Saturday, April the 4th, 2026. F Street from Harvey to Lincoln 9:00 a.m. to 11:00 a.m. Is Bailey here to talk about her or No. Okay. No. Uh you seem to have covered it. Uh it's in support of their Easter egg hunt, their annual Easter egg hunt. Um normally we would have put this off, but uh since you have five Tuesdays this month, we needed to bring it up here now. All right. May I ask a question?

I noticed that the there wasn't an attachment to are there not any neighbors within that area to give their Isn't it the school? It's the school. It's a school. It's a school. The school and then there would be some church some businesses, but they probably would not be open on Sunday morning. Yeah. Lincoln. Yeah. Well, I need a motion to approve. Second. We have a motion to second. Uh all those in favor. All those opposed. All right. No public hearing. No ordinance resolution. I need a motion. Uh, a motion to untab.

I make a motion to untab the resolution to um provide an offer of intent for the data center. It is just an offer of intent, not a contract. So, second have a motion and a second. Uh, all those in favor? All those opposed? Now I make a motion to accept the letter of the resolution for the um letter of intent. Second. We have a motion, a second. Heidi, I need a roll call vote. Mr. Haye, yes. Miss Lucas, yes. Mr. West Morland, yes. Miss Antonich, yes.

Mr. Elmore, yes. Miss Grace, yes. So that is six affirmative votes for resolution number 6429.

Again like uh Jan said, this is just a letter of intent. I know some of you might wanted to speak here tonight, but protocol is that you need to sign up a week before. We have a long road on this, folks. This is not something that's going to be settled right away. There's a lot of questions. There's a lot of concerns and we realize that, but it there's going to be a time where you can sign up and we can listen to all the concerns. I do appreciate a lot of you being here tonight, but again, this we got a long road to go. So, I just want you to know that and I I know the council wants you to know that. So with that, that's all I have to say on that. Second resolution. Resolution authorizing the city manager to execute a purchase order with Schmidt and Sons of Winfield, Kansas for a commercial more for the airport in the amount of $19,767.50. Matt,

good evening. Evening.

Uh, as you've seen in your packet, we uh solicited bids from four local vendors. got five bids back. Um the 2026 budget allocated $20,000 for this purchase. Um one bid did exceed the amount of $20,000. All others were reviewed um and evaluated based on price, usability, features. And after all those after the evaluations, uh we recommend the bid from Schmitten Suns for 2025 K C Kabota ZD 1211RL-3-72R with the optional wheel tires. I did that for Heidi just so she could uh

Thank you for that. Thank you. Uh the total price was $19,767.50 which falls under the allocated amount. So I get a motion and a second. Move to approve. Second. We have a motion and a second. Heidi, can I get a roll call for it? Sure. Miss Antinich? Yes. Mr. Elmore? Yes. Miss Grace? Yes. Mr. Haye? Yes. Miss Lucas? Yes. Mr. West Morland? Yes. So that's six yes votes for resolution number six 430. Matt, you got a finally coming to you. Finally. Finally. Yeah.

Matt's been doing a lot of tinkering with what he's had out there for I don't know how how many years we've been going on that Matt. On that mower? Yes. Uh 10 years old, I think. And it's a small one and it takes forever. Yeah. I want to thank Matt for all the work he's done to try to keep that thing going, duct tape and wiring and everything else. So, I appreciate it. We appreciate you. Thank you. Uh, third resolution, a resolution waving this statutory requirement of the city of Wellington, Kansas to use generally accepted accounting principles in the preparation for their financial statements and reports. Heidi,

mayor and council, third time tonight here. Uh if you read your memo in the packet, KSA75-112A requires that uh you guys as the governing body to utilize accounting procedures that conform with generally accepted accounting principles, also known as GAAP. Governing body may wave this statutory uh requirement by adopting a resolution each year. By approving this waiver of GAP, the city may use the Kansas Municipal Audit and Accounting Guide or what we call KMAG. We've been using the KAG format for format for a number of years and our auditor concurs that this method is simpler and does meet our needs. So, I need a motion to accept the resolution, please.

Motion to approve. Second. We have a motion with second. Multiple motions. Yeah. Okay. I'm going to go with Miss Antinich, Mr. Mr. Elmore. Yes. Miss Grace, yes. Mr. Haye, yes. Miss Lucas, yes. Mr. West Morland, yes. And Miss Antinich, yes. So, that's six yes votes for resolution number 6431. Okay, last resolution, I believe. No, no, two more.

One more. A resolution authorizing the mayor and the city clerk to sign the final plat of H Hallstead edition, a replat of Rosedale edition in the city of Wellington, uh, Sumar County, Kansas. Jamie, good evening, Mr. Mayor and Council. Um, back on uh, February 24th, city staff received a replac request on behalf of Jonathan Holstead. He owns a parcel, an 18 acre parcel uh south of south of the town uh just right off of East Mill and Balkan Street uh formerly the old uh Troutman Trailer Park location. Um right now it's just one big parcel. It is split zoned. Uh the north half is uh zoned MS manufactured home and to the south is uh MP mobile home park. Uh right now uh the it's been used for years is just having cattle on it, holding livestock on it. Um the request is Mr. Hall would like to subdivide that into three different parcels. some of the analysis for uh this uh replat. Uh the ingress and egress access will all be off of South A Street. Um the uh d the the drainage uh ditches on to the north and to the south of this property are pretty deep. So I don't see him getting any driveways or anything through that without some serious work. Uh utilities. Uh the tracks will be al could all be serviced by for public utilities. Um there is a 20ft uh utility easement that has been identified on the plat. We do have a sewer main that runs straight through that property. So

that's been identified. Probably the most important is the drainage issue. Uh probably over 90% of this property is located in either the flood way and flood plane. So if Mr. Holstead ever wanted to develop any of these or or place a new home or anything on that, it would uh need to do some surveying and also probably have to execute some type of elevation certificate, something because it's a low. Um, as uh for local and state statues, we did advertise, we did a public notice on this. Um, we did send out notifications. Uh to date, no one has called or anything about it. Um as per uh every plat that we do receive, I do send this out to all the utility besides ours uh and our county uh surveyor. Um have not heard anything back. So which is I just take it as there's no problems um with that. Um, after careful consideration of all these aspects, city staff recommended approval for the final replat with the planning commission board voting unanimously for approval of the replat. So, I'm here to

approve. Second with a motion to second. Aie, can I get a roll call, please? Mr. Elmore. Yes. Miss Grace? Yes. Mr. Haye? Yes. Miss Lucas? Yes. Mr. West Morland? Yes. and Miss Antinich. Yes, that's six affirmative votes for resolution number 6432.

Thank you. Resolution number five, resolution authorizing the city manager to execute an agreement with KICO and Corp of Witchaw, Kansas for the rehabilitation and preservation work at the Wellington Public Library and the amount not to exceed 931,9. That right? Did I say that right? You did. Uh need a motion and a second. Do we Jeff, do we need to talk about this? So, I uh would like to bring Sher Holse up. She is the design professional that uh has been helping us with this project. Uh we got some thoughts,

Sherry. Good to see you. Mhm. Good to see you.

Um we were surprised by the bids on this project based on um Yes, we should. September 25th, 2024, we did uh preliminary estimates and a report for the library. Um there are significant exterior issues with the building. Um it needs to be have perimeter drainage put in. Um the library is taking on a considerable amount of water. Um exterior upgrades, tuck pointing, just a lot of things like that that need to be done. In addition, we have to repair the water damage on the interior that has occurred over time. The elevator needs code upgrades. I don't know if you're aware, um there are new codes required for elevators. Um the bathrooms are very lacking in um security and in finishes. And um then the front steps, if anyone has been to the library, they're treacherous at this point. They're the original stone steps from the library was built. Um so our cost estimate in September of 2024 was $530,82. Um, our bids came in, as you heard, higher than that. Um, there are a couple of things that happened. The perimeter drain tile was included in that estimate, but engineering required three additional sump pumps. So, that um that added a little bit of cost. Um, restroom renovation was included. Elevator modernization did not include there were additional items required in the elevator equipment room that were above the scope of what we had estimated which drove costs up and um then I'm not sure how many of the alternates you have accepted in that resolution but um all of them.

Okay. We did add some upgraded flooring in the restroom uh to porcelain tile so that it would last. We'd have some longevity and the lobby flooring we've replaced that called to replace that as well because it's very deteriorated. Um I will say finally that in addition to these extra items um cost escalations in this period of time have been between 30 and 40%. So that is also a cost driving factor. So, does anybody have any questions? The the base Oh, sorry. The baseline is to take care of the water and the exterior surface. Correct.

That's That was the base bid. Um, it's the perimeter drainage, adding sump pumps, replacing sump pumps. Um, you've been there. The community room door has a hole in the bottom of it. It's totally worn out. We have an exterior window that's rotted. hollow metal's rotted through. Uh we're getting storm windows put back on and we're tuck pointing and waterproofing the masonry, replacing damaged masonry as well. And the stone in the front, the stairs that are falling, there's rebar coming up and they're falling apart. They're a lot a lot of these things are a liability issue, more so a safety issue that that we're looking at, which is why we applied for the loan

cuz huge safety issues. I would recommend if you haven't been there lately, um the front steps, I think it's due to salt. Yeah. But the landing in addition to the stone, we're going to replace the landing because rebar is exposed across the entire front of the the concrete landing. Yeah. It's it's from the 1800s to make sure. So, is there a plan to come down to where you your grant and your Mr. Porter has that? Okay.

We're working on it. So part of what we are bringing to you tonight is the whole of the thing because if you are familiar with community development block grants, one of the things is you really can't you can't pick and choose the that's the reason we did these alternates as we did because you can't take things out of the project after you've bid it. So we're bringing you the entirety of the thing so that we can say that we evaluated and we did take out alternates. The problem is still the base bid is about what 127ish thousand dollars over the grant. Um, under community development block grant rules, you don't get to go up. You can only go down. Uh, and there's not a lot we can take out now without having to basically reject all bids and go back. So, we are working with USDA to try to see if we can leverage a community facilities grant through them. uh they seem receptive, but I don't have I don't have any final approvals yet, but um because of our contract with this Kansas Department of Commerce, we are actually supposed to act on this by Saturday. Uh they gave us a few extra days because we had a council meeting coming up. Uh but I need to at least take some form of action to them. If that's tableabling it, if it's rejecting all the bids, if it's accepting the entirety of it and telling staff to figure out where to find the remaining match, uh, that's acceptable, too. It's just I I had to bring something for action tonight. And I can add to that cuz I've been working with Jeff and obviously the library, and it'll be in our board packet for tomorrow night. Um the library board will be sending out a donation request to everyone and it'll be in the the newspaper be sent to the newspaper in

NewsCow. We're looking at applying to the Carnegie Foundation. We're looking at foundations and um I've spoken to Senator Marshall's office and Senator Moran's and Jeff's done the USDA and we're going to have a meeting to discuss some possible grants and funding. So to answer your question, do we have money in hand now? No. But we're actively very actively looking for funds. Um the library can come up with some but not the overall amount. And if you go through the library you'll see none of these are frivolous. I mean it's it's a 110y old building that that Yeah. And some of these repairs haven't been done for 100 years and some some were done with the building um addition when it was put up. So, if you'd like to keep a Carnegie Library, now's the time that we we need to fix the building cuz there's more damage to the community room, the floor, and and some of the other places on the main floor or on the Yeah, that bottom floor.

Mr. Mayor, thank you. Go ahead. I'd like to address the the the steps right in the front leading in. Those have to be done a certain way, right? You can't just we can't just drag concrete steps in there and throw them down. This this is a Carnegie library historic building.

And it it's historical. And I was been, you know, talking about this back in, I think, 2011. Those those steps and just that there's extra cost in having those done according to the way they need to be done to preserve the beauty of that library. I just have one more question

if I may on on that point though. Um so if you look at the bids that were received, Conco actually included the steps in the base bid. Um and everybody else broke that out separately and it was not a insignificant cost to everybody else's bid. Conco has their own masons to do the work. Um so in a lot of ways that base bid is probably the best value of all the bids received. Yeah. And I I guess that's something I didn't point out. We are on the historical register. So we can't just go in and do whatever we want. We have to be very specific about what we do. I just thought people needed to know that the significance of this wonderful library we have needs to be

has to be preserved in the best way that we can. That's that's all. Uh Jeff, I see uh their statement that to comply with the grant agreement, uh commerce department requires us to uh or requires action on these documents this week. So is that another way of saying that if we don't act this week that we lose the CDBG brand um CDBG uh funds or is is that the potential? I mean, do we have any clarification or hard and fast rules on that?

So we have a two-year period of performance. So, we are one year into our two-year period of performance, but generally speaking, they want you to issue your contract documents within your first year of your period of performance. So, we're just about there. Uh, literally the mayor and Joe Plum picked up the check uh about a year ago on Friday. So, that's that's why that clock is ticking. Uh, like I said, if I can get some kind of action, even if it's tableabling, I can at least go back to commerce and say it was considered, we came in over budget and ask for an extension to get the contract documents, you know, um, approved and that kind of thing. So, um, I just need some kind of action to take back to commerce, even if it's just tableabling it and asking for additional time for staff to come up with recommendations or for us to go back to D with the design professional and try to figure out if there is anything that can be pulled out if the direction is only go with what we got. um you know at the end of the day technically um we are just the recipient of the grant and we are responsible for the 425 uh and making sure the library kicks in the 1328 uh and anything above that is technically on the library side. Um, so I we're trying to be differential to the library and and their needs, but at the same time, um, I'm just trying to make sure that we stay in compliance with the grant terms since we are technically the grantee, uh, for this this grant. Um it is incumbent on the library to come up with the additional funds, but there are ways we could assist. If there was no available funds for the um through foundations or through other

grants, we could also look at doing uh using the public building commission uh like we have to make improvements to the rec center. Uh and that would be an acceptable way to move the project forward too. And if that would be the directive that we convene the public building commission to look at the project to, I could at least report that to commerce. But you know, I just I need some kind of some kind of action and direction from you so that I can make appropriate contact with the granting agency.

Uh two more things. So is my is my understanding correct that uh if we have a a poor performance on the CDBG grant uh for the library that that also impacts CDBG grants for other organizations within the city. Correct. Okay. The ability to perform and your performance timeline is one of the evaluation criteria when they score annual uh applications. So wider ranging implications. Um, correct.

The the last question then um before I give it back to the mayor is do we have to um make a motion to approve the full bid for Conco or can we do the base bid today and then revisit the alternative um things in the future? Yes. And they they will accept that base I I guess is where I'm going with it. It's not an all or nothing thing where we have to approve funding for the entire bid. We can do the base bid a 683 come up with a difference there and then look at alternatives at a later time.

Correct. And we could also look at follow on funding from a foundation or something else to try to do some of these things. And there is a possibility that if you could remove some of them from the project and do them after close out, we could avoid some of the prevailing wage requirements of a CDBG, which sometimes do drive up costs, but um man, that's that's a lot of timing and a lot of things going right. So, um

and nothing will get cheaper. You know, every year it's going to get more expensive. So, okay. Thank you. I'm I'm just concerned I I kind of lean towards just doing the baseline because I'm concerned the amount that has to be raised or grants um sought out that a year is going to go by and there are going to be pastor twoear thing. So I'd rather do the baseline. I' I'd feel a lot better about that and then work on the rest as as you get donations etc. Yes.

Okay. I just want to explain the elevator is beyond repair at this point. They can't get parts for it anymore. And this is no offense to anybody. I call it the elevator on menopause. It decides if it's going to run. It decides if it's going to stop. It decides if it's going to go like this. And you never know. Well, I understand the the issues. I just don't want to to lose our Yeah. didn't know if people knew how bad some of these things are. I I have no issue with that. I'm just looking at the funding. Say something on that. Keeping the grant alive. You will be written up

um probably on your next inspection and potentially shut down or whatever the state decides that they will do. I don't know how much grace period they will give you, but just so you know, you will be getting written up because it does not meet code at all and it's no longer grandfathered. Just FYI. and you can do it later, but I'm just letting you know so you're aware. And that's a major part of the cost is the elevator. It's gone up more than twice the amount from when we originally applied for the grant. Yeah. So, and I'm not arguing with I'm just explaining how it's urgent. A lot of these things are very urgent. Yeah.

To the grand end here because it's going to take time to raise money and the question mayor. That brings up an excellent uh question. So if um or an excellent point. So we could do the base bid with Conco, but I see a wide range of cost differentials here for the alternate 2 for the elevator. Is there anything saying we couldn't go to Farhoff, for example, who's $50,000 cheaper on the elevator and have them do the elevator and Conco do the base bid work? I don't recommend that. I'm sorry. your your elevator um is driven an elevator company does that work. We can we can step back on the elevator and do like you were talking about and do it later

and come up with some other options, prevailing wage, that kind of thing. You can eliminate it, but I you can't mix contractors on one project. It it doesn't work. You can't put it you can't make the elevator project be a separate project or anything else. I I guess you can, but it causes a lot of problems crossover-wise. um and liability. So, and it will eventually drive up cost because their costs are based on mobilizing and doing all the project together. You get by the amount you get a value more value. So, I I don't think it's going to be apples to apples at all.

There's also some some federal contracting rules involved because we are taking HUD funds as part of this. So, um, mixing and matching the contractors would potentially, yeah, create us some additional issues when it comes to, uh, administration of the grant funds. Um, that that boils down to not being compliant with AD, you know, uh, see ATA, huh? ADA compliant. Yeah, I just went blank. And that's a bad thing. We can be fined for that.

You can you can make concessions um where if people can't get to the upper level, you can you'll have to bring things to them until you have if you have a plan in place just like with the elevator modernization. You can be written up. You can have a plan in place, but you will not be complying. You'll just have to make concessions for people. Okay. Thank you. You're welcome. Am I correct, Jamie, on that? Okay. Does, and this may be outside the scope of the current discussion, but as far as making concessions, um, is are there guidelines for how we make those concessions or is it best effort? How how does that guidelines? Our guidelines. Okay.

So, what what Mr. reporter, what is the suggestion from you on what we can come up with tonight as far as, you know, the money to keep them off of your back or our backs or to get this thing moving? If you want to only issue the contract in the base bid then we need that as the motion will amend the resolution to reflect that um for final signature. Um if the desire is to do the whole project then you can adopt it as written. Um, if there is a want to say we want base bid plus alternate one or alternate 5 or some combination of that, I just need I need firm direction. Um, you know, my goal obviously is to get all this done for the library um because it's long overdue. But if you want only to what is affordable even potentially within the grant award, you're going to have to cut it back to the base bid.

I have another question and and again I won't be able to vote or make a motion on this because I have a conflict with the being on the library board. So, I know there's some of us working on alternative options. If we only pick a few and we end up finding the sources for the funds, can we add the others in in the near future? I mean, what we're working on will take time and continue looking at different sources and different meetings. I just can we add or is it easier to accept it all and then delete I guess is the simple way of putting it. Typically with CDBD projects the easier thing to do is accept it all and then delete. Um, but at the same time, we can ask for permission to add things if the money is found and agree that it'll all be on the local side of the ledger. It's a hassle, but it's a hassle, I guess, I'm willing to take on if that's the direction of the council.

Yeah, it'll cost us more in the long run. Mhm. I'd like to move that we um approve the base bid with COCO and then look at the alternatives at a later date. Second motion to secondy. Miss Grace, I can't vote. Oh, sorry. You're abstaining. That's okay. Mr. Haye, yes. Miss Lucas, yes. Mr. West Morland,

yes. Miss Antonich, yes. Mr. Elmore, yes. So that is five yes votes to accept the base bid with Conco only, no alternatives. Do you want me to go ahead and number it too? Yep. Okay. So, that is resolution number 6433. Yeah. Okay. We have no executive session. We do have a a future agenda items on the 25th. We will have a work session. Jeff, did you want to add anything on that or

um not really? I'll have some information to I'll send it to Jeff and he can send it out on some things I found and move to adjourn. Yes. Motion to adjurnn. Oh, she got it. You're a second. Second. You can't hear this voice. Hear it. I have a motion to adjourn. Second. All those in favor? I. All those opposed. We are journ.