Village Council - workshop

September 3rd for agenda review. Mr. Barnes.

All right. Let's go ahead and get started with the agenda. Of course, first item, we have presentations and proclamations. We have three. First is we have Representative Gerwig, and I'm not sure if we have confirmation yet from Senator Bernard, but they'll be presenting the appropriation that was successfully obtained on behalf of the village for utility expansion and extensions related to the Cape Park project. so they'll be here for that presentation uh and uh second item we have is actually related to a pre-council meeting event we have starting at 5 30 which is a presentation at the wellington top cop and top firefighter awards we do this annually with both palm beach county fire rescue and the palm beach county sheriff's office together with our public safety committee and we'll be honoring this year's honorees but what we've done also is to recognize all previous recipients of the uh of the award with some recognition in the lobby where we have two plaques honoring uh noting all the previous recipients of the top cop and top firefighter and we've invited any folks who are local and available to join us that were previous recipients and they'll be here in the lobby as well so we'll have that reception beforehand in the area. And lastly, we have a presentation, which is also a public hearing, for the proposed fiscal year 26-27 budget adoption and capital improvement plan and the millage rate as well. And we would normally save that presentation for Tuesday evening, unless you have some questions that Ms. Quirkle can go through this evening.

I'm good to wait until Tuesday. Do you want to talk about it now?

no okay okay so those are three uh presentations proclamations uh and uh we can go through the consent agenda we have no regular just coming attractions we don't have any public hearing other public hearing items or regular agenda items so all consent items for the balance of the agenda first item is authorization toward a sole source contract to badger meter for the purchase and delivery of badger meters and components which pants can take us through that

Hello. Hi there. A couple exciting ones today. So the first one we have is the sole source contract of Badger Meter. We're proposing this for $175,000. This is to cover kind of our normal operating expenses for meter replacement, endpoint replacement, and new meters for developer projects primarily that fall outside of the meter replacement program. So this is just kind of the business as usual, kind of a standard amount we do every year. A portion of this is, so any... offset by revenue so any meters that come in that are for developer projects and developers pay a fee and that offsets some of this so when you get a new meter you do pay for that meter but we're recommending approval of this contract and any questions i'm happy to answer i have no questions any more questions no questions pretty straightforward excellent next item is pants can also present its uh authorization to renew an existing contract with sterling water for the supply and delivery of liquid dispersion polymer

Tell us about that.

Liquid dispersion polymer. It is fascinating. So this is something we use in the wastewater process. It thickens our sludge, removes water from it so that we can make the biosolids, which is the solid portion of our effluent that gets hauled and trucked off the site. So it's a byproduct of the wastewater treatment process. So this is something we mix in and we use it every year. It's essential to the plant and we can't run the plant or produce our biosolids in compliance with regulations without it. So this vendor, Sterling Water Technologies, they've completed their initial two-year term and they've requested a 4.6 increase for the next renewal term. So they've provided substantiations of those increases. We don't believe that there's more favorable pricing available for this product if this were to be bid or anything like that. So as such, we're recommending approval of the contract renewal for Sterling Industries for the purchase. This was budgeted in, and it's budgeted every year in our operating budget. So requesting approval for up to $145,000.

It's a small increase. And these are two of your lowest asks, I think, of the year. So I love these.

I like when they're not. I mean, we've had, as you know, as you may recall, we've had years where chemicals have shot up significantly. So these more moderate increases are... I mean, it would be better if it was no increase, but it's much better than some of the ones we've seen in the past.

You said that you don't think that there's other suppliers out there that are lesser cost?

We don't think if we bid this, we would get a lower cost than this. I think it's better to stay with the supplier from what we've seen from the research that we do whenever these come in.

Where do the biosolids go?

So we... It's a great question. We pay for haulers. I think it's largely used as fertilizer. So we do like a class, it's a class AA. So it's allowed to be used as like land applied and different things. We don't actually control that. Someone hauls it and they have to dispose of it legally. But that's my understanding is it goes for fertilizer.

So quick question. So are we only exercising one of the additional renewals? Yeah, I think it's one one-year renewal term. So that's why I think we see this one every year. It kind of comes around this time. At 145 for this renewal. For the next year, yeah. So that covers one year.

Okay.

Next up. All right. Great. This brings us to the next item, which is authorization to renew an existing sole source agreement for geographic information licensing, maintenance, and support, and to renew an agreement for GIS cloud hosting services. And Zella and Bill have sauntered up to the table to present these two items.

Hi, I'm Sheila Morris. I'm the GIS manager. I don't know if I've ever met you guys. Esri is our GIS software. We run maps out of it. We do applications. We do our inspection software out of it now. We have our utility network in it. Esri is kind of the only thing you can buy to do this kind of thing. So that's why we're with them. And then we do RockTech, which is our cloud hosting services. And they host it. The amount of cost it would have to host it on site and have someone maintain that is way beyond what we pay for the cloud hosting service. So that is why we do that.

All right. It makes everything run, and this is the place we're getting it from, and we don't have a lot of options. Sounds like it's something we need.

Yes. Usually.

And we know you did a good job on pricing because that is, you always bring us good pricing.

And I do three-year contracts, so you guys won't see me again for three years. Come back. So we lock in the price.

I brought her.

And I was shocked to see her once in a three-year visit.

What are you going to do with yourself for the next three years? Make maps.

All right, thank you.

All right. Next item is authorization to renew an existing contract for website hosting and support digital accessibility communications and social media archiving service. And since Bill walked away, I assume Ms. Crickle is going to be handling this.

I was just wondering why Bill walked away. She's on vacation for the next three years.

Oh, there she is.

Hi. This is the social media archiving, communications, accessibility, website hosting. Tell us about it.

What he said. This is the hosting for our website, as well as social media archiving, which for the social media archiving, we have similar for email. So all the socials that we've got to be compliant for that. We switched to this because they have better coverage of all of the Ascendrius social media activities and features that they keep releasing this vendor has the best recording on policy and scope and then we've been on granite kiss for the web posting for a well as NFL dot gov for a while. The continued price and use for all the departments.

all right footnote this actually includes an additional service that we're replacing an existing service for which is uh our current rock solid product which is the go wellington app and this includes c-click fix which is actually the og as far as those types of programs and services and oddly enough bill was able to find that cheaper than rock solid so it's still going to be the same app different app same concept and easier to use actually better user interface for the public but also easier for us and then the big plus is that it's cheaper right those are all good things so any questions all right thank you bill All right. Next item is authorization to utilize Palm Beach County contract for the Binks Forest and Bend Creek crosswalk improvements and also secondarily issue a purchase order for the traffic signal enhancements in Mr. Ryan's one. Did I skip one? You skipped the traffic light at Bend Creek.

Is that what we're talking about?

That's the one I'm on.

Is that what you read? Yeah.

He's about to tell us about it.

I improvised. I don't read exactly what's on the agenda. I just improvise on the item. Just make it up? Okay, that's fine. Yeah. Yeah. Jonathan, continue.

Go for it. I thought he did, yeah. Which one did I skip?

The authorization.

We're on E. You went right to F, but that's okay.

For approving the full-time operation of the traffic signal. You went right to F. Combine them, but...

Okay, I'm just saying, I'm looking and it went, E just says Palm Beach County for Ben's Forest, Ben Creek, crosswalk improvements and issue a purchase order for traffic signal enhancements. That's not what E is.

That's F in my book, but that's okay.

That's not, that's F for E for me.

Just we're in E and F, do E and F.

Well, we'll start with the signal full-time usage. So, of course, we met. We presented this to you on August 24th, Council Workshop. The resolution is needed from you guys to actually make the signal full-time. So once approved, we'll transmit the resolution over to the Palm Beach County traffic engineer, and then they will flip the switch for us. Okay. Then we get that accomplished.

Excellent. Okay. Good. Now, what Mr. Barnes was trying to talk about is F. Go for it.

And related to the same intersection, these are the crosswalk improvements that go along with that. We would be redoing the entire intersection with new asphalt, mill and overlay the asphalt, put in traffic signal loops, doing the crosswalks at each corner so removing the pavement that's there and putting in the ada compliant concrete locks expanding portions of the um of the ada ramps to allow for more capacity and um and also restriping the intersection And to do that, there's a cost associated with pedestrian poles and push buttons, so they would have to be moved and that's a part of this item as well. I believe the total cost was $168,000 for the two.

I have a question that's going to segue into another thing. When is this going to take place once approved? we would punt this to summer uh 2027. because this would be a month or two long project and doing it in the middle of school i would not want to subject any of us to that hazard which is going to bring me to paddock and greenview shores um that's becoming very disastrous so today they went on the other side of greenview shores so now none of the crossing guards can cross the children there because that part of the crosswalk is now blocked. So we were crossing the children over to this side because they couldn't walk over there. And now it was very disastrous today.

So I'll look into that with her.

And when you go over there and come up with a plan so that the kids can still safely get home, the golf carts can't get anywhere either. So we're going to have to figure something out until this is over. And then my last question is, when is this over? When is this going to be completed?

The Greenview and Paddock one, they should have that done within two weeks, I'd say. Okay, so we definitely need a plan. That's given myself some runway, weather-wise. But they'll be pouring concrete tomorrow out there. So it should be usable within a few days, quite honestly.

Are they working over the weekend?

Not over Labor Day weekend, I don't believe. But I can check and find out for you.

okay if you can go over there and just see what's happening sure it's kind of crazy thank you any other questions just seemed like a good time to bring go into that yeah i drove past that today i asked jim this morning about it yeah all right thank you

All right. Next item is ratification of a purchase order issued for the replacement of sidewalks in Chatsworth Village. And that item is basically they were doing work in Chatsworth Village with the same contractors that are doing the work at Paddock and Greenview Shores. And with additional money in the budget since the original project came in a little bit less than intended, they found some additional areas to complete. And the contractor availed themselves of the schedule, as did our public works team. But given that it is over the limit of what was originally approved, rather than just doing a change order, we would like council to ratify that just to correct the record to reflect the total updated cost of the project. So it's already been completed? Pardon me? It's been completed? Yes, it has been completed. But it was within the budget that was originally approved for the line item in the public works budget. And they saw some additional need within the community and went ahead and moved forward with it, given the schedule. Okay.

Any questions?

No. All right.

Next.

next item is resolution number 26-43 which is the pbso district 8 wellington fy 27 budget and contract and that reflects a three percent increase uh and there's a companion items that come with it which is also the law enforcement services plan uh for the uh coming year and those will be uh pursuant to the contract that was approved and generally you already received a presentation from captain Adagio on the prior years results and that's what basically the next year's presentation based on is how we compare based on the numbers that are in the prior year.

The 3% increase is for the same level of service we got this past year. That's correct.

We are adding no additional staffing.

That's correct. Just a 3% increase to the to the bump. Okay. Correct.

last year that's the best you can do that's correct that that is consistent on it we can do that and we may end up with a different service uh but uh but no that that's consistent generally with how they've looked at their contracts across the village across the county and the only difference is that certainly different communities as you noted in the previous presentation that that we had done and also and and research that we prepared responding to some media inquiries a few months back is that generally speaking as you look at contracts across the entire County the PBS so as we compare very favorably on a per resident cost basis as well as a per area cost basis based on land area that they're covering compared to say whether it's green acres for Lake Worth Beach Royal Palm Beach.

So the increase of like 355,000 current addition to what we're currently paying correct. How many How many cops does that?

So I'll get the wrong number because I don't have a contract right in front of me or the detail. But we have, I want to say, 65 or 67 sworn. And then you have civilian. Ms. Quickle's got the table in the back.

It's page 120 of your book.

under and that cost also includes crossing guards. So the the total compliment there will also depict crossing guards that are in the contract that we are required to cover as part of the PBS so contract. And then the administrative personnel they have in the district.

Just wonder if we need all those are through were able to offset that 3 that 3% increase by decreasing. one or two or three cops. I don't know.

That's certainly a reduction in the total complement of deputies would certainly reduce the contract amount. And then that 3% would be correspondingly less. In the time I've been here, there's not been any appetite to do that. But just saying. But it absolutely would reduce it if you reduced the number of sworn deputy complement.

I would never want to risk safety, though. Never.

i'm not suggesting risk safety i'm just wondering if we're if we need all that in order to continue to be safe you know if the would we miss it if we had three less deputies and five less crossing guards

the crossing guards generally those are determined by in consultation with pbso uh because they actually have a separate crossing guard unit that then evaluates all the areas throughout the county uh the number of deputies are strictly a council driven decision i mean you'll certainly get input from you know pbso and captain adazio and and lieutenant stats but uh but ultimately the complement and the number of overall total personnel and the total spend you have for public safety and law enforcement in particular

would be a council level determination i'd just like to get a breakdown maybe from um captain adazio as far as far as what the necessity is from 65 deputies you know and how that breaks out into however many shifts there are you know we can do that okay any other questions did you cover both items there i did well done

and uh next time question though if he wants these breakdowns and this is on consent agenda is this something you want to pull and have a presentation short presentation to get the breakdowns and make a decision tomorrow yeah i don't think it's a bad idea i mean we can move that to regular yeah until tuesday we can move it to regular for tuesday just for sure

be clear i'm not i'm i'm pro police i love the cops i have a lot of deputy friends as it doesn't hurt to get a breakdown but it just i also am i'm cheap so When I'm spending residents' money, I want to be frugal. Frugal and efficient.

Yeah, there you go. Yeah, no, I'm sure Captain Adagio and his staff will be prepared. Perfect. We'll meet with them and be prepared for Tuesday. Next item, as you see, Ms. Hall has moved up front. It's Resolution 202646, which is the regular council meeting schedule. I'll turn it over to Ms. Hall.

On the schedule that we prepared for you, we listed all of the dates for our council meetings. And if you have noticed that we put that any of the meetings, the second meetings for the month, all have an asterisk by those because those meetings will only be held if necessary. So that is why they say tentative. We also pointed out a few of the dates that you may need to change. The main one is the March date. In the event you plan to attend the Florida League of Cities Legislative Action Days, that date will need to be changed. And the others, we just kind of pointed out the information as to why you saw maybe a Thursday agenda review due to those holidays. And on the dates of reference that we prepared for you, we listed out any of the conferences that you normally would attend. We also have the days that the village offices will be closed on there for ease of reference for you, for your planning and for your schedules.

we can move meetings around as it becomes necessary okay and generally speaking you know you can plan on dates in september changing because we have to work around the school district and county budget hearing dates that we can't have meetings the same day okay i'm assuming that you don't really plan on having this meeting on spring break

Right.

Just when it would fall. I think on a very rare occasion, have we ever had a second meeting in November or December? Only special emergency.

OK. Works for me. Any other questions?

What else you got? All right. We have one item that actually isn't on mine or your agenda. It's a walk-on item that should be in your folder. and that's resolution number 2026-48 and this is related actually to the presentation item that uh represents the allocate the funds we're going to be getting pardon me this is to allocate the funds we're getting that's correct and what this does is given the the time frame uh of one the work that's going to be occurring out there and the scope of that work being the utilities for the project And the timing that it's actually an appropriation that goes through the State Department of Environmental Protection, similar to some of the grants that we receive. And the timing being the way it is, what we're looking for is authorization from council to allow the manager to execute that contract when it's coming back from the state. We've submitted all the information that we needed to. And we're awaiting that. And sometimes that could take a while. And if it's late, and depending on the timing, we'd like to maximize the ability to get the construction started as quickly as possible. Can we add this to consent? We can certainly add it to consent, the council's discretion.

OK. Any questions? All right. That's all you got? That is all I have. Ms. Cohen?

I have nothing.

You have nothing. Anyone else? Anybody up here? Didn't even know you were here. Tim, you want to talk boundaries? No? We're good on that? Okay. All right, then we are adjourned.