Village Council - workshop

I was getting crushed.

All right, we are on the air. I'm going to call to order this meeting of the Wellington Village Council for Monday, July 27th, and our agenda review. Mr. Barnes.

All right, moving right along through the agenda. First item we have on presentation is some confirmations. This Sheriff's Office presentation for their 2025 annual report. So executive staff will be here to make that presentation. And that's required pursuant to our law enforcement agreement with the Sheriff's Office. And moving on to the consent agenda, of course, if you have any comments or changes that you request in the minutes, just get with the Village Clerk's Office to reflect those. Next item is authorization to amend an agreement for stormwater vulnerability assessment and vulnerability. I need to say that more. And approve a resolution amending the Acme Fund budget for that. Then Mr. Reinshold can take us through that for a brief presentation.

Good evening. So this is an authorization to amend an agreement for stormwater vulnerability assessment. Previously, last 2025, excuse me, we completed a stormwater vulnerability assessment for the village. It is an FDEP grant funded item. The purpose of the vulnerability study is to find the vulnerable areas in the village relating to stormwater rainfall events. What they did was they studied the future rainfall events, meaning an increased vulnerability or increased amount of rainfall. And they they took like the say the 100 year storm and multiplied it by one and a half to give it a good factor of safety for the future. While while they ran that model, They found the spots within the village that are at the most exposure. Now, that study is completed. They found five key areas. We call them the Forest Hill Boulevard corridor, Greenview Shores corridor, which is shown over here on the top right, and also the pump station areas, Pump Station 6 and Pump Station 2. next phase of the plan which is what we're here for is called the adaptation plan so they'll go through those vulnerable areas and review the projects for for review the areas for projects that should be done to to make sure that the flooding doesn't doesn't get worse than it should So that's what we're here for today again. It's a hundred and thirty thousand dollar item. We do have to front load the cost But it is FDEP grant funded the what the study does is it gives us in line and the ability to actually Ask for the funds in the future So it gets us it gets us grant eligible

So the first step was identifying the vulnerable areas. Correct. This step is now coming up with a plan to address those vulnerable areas. Then the third step will be actually implementing the plan to address those areas.

Correct.

OK. Well, we can ask for grant money for those improvements.

Yes. And this puts us in line for that.

And this is a grant.

OK. Any questions?

All right, brings us to our next item, which is authorization to one, a water contract for the Stonewater Pump Station is 346789, and also execute a task order for engineering during construction assistance. And Mr. Ries will get us started, and Mr. Gruber from Mockruce & Associates is joining me.

I brought our favorite consultant, Mark Rusin Associates. This is Gary Gruber from Mark Rusin. He, of course, was vital in the production of this program to begin with and the stormwater system as a whole. Mark Rusin has been the chief analyzer, I'll call them, chief engineer of the ACME storm modeling program. They also serve as our engineer for these types of projects, including pump station rehabilitation projects. So this is an authorization to execute a contract for stormwater pump stations improvements. Total project cost is $5,697,940, of which $5.178 million is for construction cost. $269,270,000 is for construction engineering services, which is why MacRuse is here. and we also have 250 000 of project contingency for unforeseen conditions and possible add-ons during the project that may need to be to be done this program is for the rehabilitation of the electrical systems and vfds the variable frequency drives of six of the eight pump stations that we have and also the replacement of one generator at pump station number four. This was presented at Directions Workshop this year. It's a funded program. Project went out to bid. Unfortunately, we only received two bids, but it actually came in lower than the estimated cost estimate. So we interviewed the winning bidder. We're satisfied with their services and their resume, and we recommend approval of this project. And of course, Mockroos and Associates and myself are here to answer any questions.

Remind people why pump stations are important.

What does it do and what happens if it fails? Correct. Well, we are in a bowl. We call it a... Our stormwater control elevation is lower than the stormwater control elevation outside of our boundary. So the only way to get water from inside of our village to the outside is through the pump stations. So every drop of water that comes in that we release into the C51 is pumped into the system.

Another way to kind of think about that is the canals and your drainage systems and the roads really, they capture and then store and treat the stormwater before it's discharged to the regional system. You've got miles and miles of canals and countless structures, and you only have eight pump stations. And so they're the critical backbone to move that water out of your local system into the regional system to provide you flood protection, the water treatment, protect the environment throughout the system.

question. Mister Ronson I haven't haven't we've done some work already in some of our canals.

We are continuously doing work in our canals. We're cleaning cleaning them out widening them. I the most recent work that we didn't our canals was those to a project which I believe you're referring to that was under the fpnl power lines on that expanded the the storage system are or the stormwater system to allow for more stormwater storage. That was, I think, 2024 we did that.

Any other questions? Seeing none, kind of need it.

All right, bringing us to the next item, which is authorization to purchase goods and services utilizing various vendors for the Village Park Entrance Project and also approving Resolution 2026-30 amending the Gas Tax Capital Fund budget for the fiscal year 2025-26. Mr. Ronson, you got to start it.

So with that long, long intro, that's actually just the roundabout for Pearson Road at the entrance to Village Park. Sorry. So this is a project we've talked about, of course, in the past. The intention of the project is to facilitate the expanded traffic volume that we have received or that we are experiencing from the Wellington Aquatic Center and Wellington Athletic Center. We've funded this over built up funds for this over the past 2 years and there's also a certain amount of funding from the Wellington athletics project in here. I believe it's $140,000 included in this project for included from. funding from that project and this project. Anyway, with that said, this is a standard roundabout design where we're replacing a three-way roundabout or a three-way stop sign with this roundabout. the pedestrian connectivity will remain largely the same of course a portion of the project what we have to do is fill in a portion of the canal in order to build the project so we went through and utilized a lot of our continuing services contracts with the public works department we have ds ekans doing the canal work we have our contractor winning sons that does a lot of our roadway work doing the roadway work And then we're getting materials from a few of the other vendors listed here, including Corn May and Landmark Freecast and South East Garfield. All right. Could be anybody. Everybody. We're coming in under our initial estimate of $1 million at $826,000 for the project. With approval, we're looking to get started early next month. And it's about a 90-120-day project once we get started. That's it?

Yeah. Do I see that the sidewalk is going to continue onto the road here? Is that what the blue is?

The sidewalk continues kind of into the park. And that blue there is actually...

I'm sorry, the side where the canal is? Yeah.

No, it doesn't do that the that blue. There's actually some residual line work. That's just on the on the text. I'm not sure are on the photo. I'm not sure what it is, but the the sidewalk continues on the south side of Pearson road continues around to the south and then across and then back to the east side of the roundabout and back to the north side. It follows the same pattern as it does now except it's a little bit more expanded.

I have a couple questions. First, why is a purchase of goods and services conjoined with gas tax capital fund budget item? Why are those the same thing on consent agenda?

So basically, the reason for that is that this is an allowable expense under the gas tax capital fund. And so until you identify the project, those sit in the fund. And as projects become eligible, you're amending the budget to move that over to this particular project.

And Mister Rheinswald I have the backup in my material here, but on the image of the roundabout where does the current entrance to the park fence. In the roundabout where it's drawn or beneath it South South early southerly. Let me just point to it. Thanks South of our so yeah.

Right across there.

So the entrance fencing that's currently in place is impacted. Yes. But I don't see a budget line item for fencing. Is that part of guardrails? Yes. and there has been some concern, public comment, when culverts are, canals are filled in. They're not filled in. They're properly culverted. The drainage continues in one fashion. They're not just dirt filled over. That's correct. We're replacing it with a 60-inch culvert.

Thank you.

Well, I'm excited to get this thing going.

It's been absolutely a tremendous to start to go back to the previous thing, but just out of curiosity as pump stations, how long do they last like how often do you have to redo those.

They were built in 2000's. I'll be dead, but then I thought 2002.

It shouldn't be, but if you have. She might run me over. Well, this is true. She spared you today.

She's running. I think you're going to be OK. All right.

Moving on. All right. Hopefully this meets Mr. Rinesville's approval. It's a shorter statement. Authorization to utilize the source wall contract as the basis for pricing for Olympia Park roofing project. And Mr. Delvey can get us started on this.

okay the villages public works department has identified the need to replace the existing roofing systems on four buildings at olympia park we've selected dan enterprises team llc utilizing a source well contract to provide all labor materials equipment supervision and related services necessary to complete the olympia park roofing project these are original roofs i think 0506 somewhere in that range bruce correct me if i'm wrong And the project covers approximately 10,300 square feet of roofing across multiple park structures. So we are requesting authorization to utilize this source will contract to award the contract to Dan Enterprises in the amount of $159,069.80. These are the concession buildings?

What are these? Concession and... And two maintenance buildings.

Okay.

And they were all built at the same time? Correct.

And the roofs were all... Yeah, one was about a year later. But basically, those were in that time frame where we built the two quads at Olympia Park.

But they're going from asphalt now. You have to use the microphone first. Come on, you know. We need to mic them up with a lavalier. Hey, they're going from asphalt shingle tiles to metal too. So we're going to get about 35 years out of this. Great. So one and done.

That's why Maya will be here then, as we've discussed.

This project was bidded out?

And we've used these in the past. Any other questions?

How long is this going to take?

That I don't know. I got to do a walkthrough.

Are we out of commission during work? Baseball never ends. Baseball never ends.

It's a field of dreams. Yes, it is. I'm good.

And there's no crying in baseball.

Hey, we're moving on. Please. Mr. Barnes, next item.

All right. Next item is authorization to wear a sole source contract for the purchase of a convolt fuel tank. And Mr. Dove, you can get us started.

I'm going to play Julie while she's out on vacation. So please bear with me. The village's wastewater treatment plant utilizes a 12,000 gallon convolt diesel fuel storage tank that supplies fuel for the standby generator engine. The existing tank has developed leaks, is not able to be utilized at full capacity. Replacement of the 16-year-old tank is required to maintain reliable backup power for plant operations. By purchasing the tank now, the village will reduce overall project costs and project duration. The current lead time for this tank is 16 weeks. the installation of the tank will be completed by another vendor and we'll have to bring that back to you at a later time we expect that's going to cost roughly around a hundred thousand dollars so uh for right now we're looking just to order the uh the storage tank and that's at a cost of 111 492 dollars and then to put in the ground about the same cost about a hundred thousand yeah and no interruption of service no and how much to fill it depends on the day correct

All right. Next. All right. Brings us to the next item, which is authorization to renew MINECAST cybersecurity services with CDW Government, Inc., utilizing a source well contract again. Anyone?

Mr. Sillman is not here. This is part of our cybersecurity program. It has gone up slightly in price because we added a couple of new services for training and extended protection on that. But cybersecurity is an ongoing challenge, as you well know. It's just an annual renewal.

And if history is any guide, Mr. Stillman got us a very good deal on this project.

We tried. As he always does.

Any questions? Okay.

All right. Brings us to our public hearing items. Next item is Resolution No. 2026-25, Landings at the Wellington PED Master Plan Amendment. R&B Tennis, Mr. Stillings, has come up to the stage and will be taking us through this one.

So this is a quasi-judicial item, so we'll have a full presentation for you tomorrow night, but it's effectively a master plan amendment for the property on Greenview Shores. It's currently or formerly a daycare. They're requesting to change that to a private tennis facility, and we're also making an adjustment or noting the two access points on Greenbrier Island.

I guess you're saving the big presentation for tomorrow night. Yes, sir. Okay, perfect. Do you want it now? No?

Nope. Okay.

Just checking.

Just checking. All right. Resolution number 2026-26, zoning and progress for RVs within the RROZD. Mr. Stillings will take us through this again.

So you may recall not too long ago we changed the RV regulations for rustic ranches to be consistent with the rest of the equestrian overlay. Well, a few of the property owners came to us and asked for some additional use of rvs so we've been working with them on that on those changes but we wanted to bring this forward to allow us to continue to work with them while we bring those changes through the process only because we got delayed with the epc taking kind of a summer break so we won't get it to them until september the changes won't come to you until likely november so we're just trying to anticipate dealing with the season beforehand some of the changes to that include so if you look on on page 345 basically it's allowing them to have an rv for every four stalls of a permanent barn or up to four rvs on their property They'd be allowed to have one RV year-round. The others would only be allowed between November and April. All the RVs would require a permit, one permit per property. um and they would require either permanent water connections or providing us documentation of their wastewater service and the occupancy of the rvs is limited to a double occupancy and when they're not occupied they may be stored on site but they have still have screening requirements So basically this zoning of progress would allow us to permit the use of the RVs based upon these changes that are hopefully coming to you by this fall.

What's the permit cost?

$600.

Per RV?

No, per location. Per location, yes.

MR. STILLINGS, YOU INDICATED THAT THE EPC IS ON SUMMER BREAK. THEY STILL HAVE AN OBLIGATION TO MEET QUARTERLY. SO THEY'RE GOING TO HIT THEIR QUARTERLY TIMING ON THE BUMPER ON THEIR TIMING, YEAH?

YES.

AND IS THERE ANY IMPACT ON DELAYING THIS TILL THE FALL AFTER EPC SEES IT?

THE ONLY IMPACT IS, AGAIN, NEEDING TO DO THE ZONING IN PROGRESS SO THAT WE CAN WORK WITH THE PROPERTY OWNERS TO MEET THEIR NEEDS NOW WHILE THIS IS COMING FORWARD FOR CONSIDERATION. VERY GOOD.

Any other questions? We'll hear more tomorrow.

That brings us to our next item, which is Resolution No. 2026-34, Community Development Block Grant Annual Action Plan. And Mr. Stooks and Mr. Stillings can take us through this.

I'll have a brief presentation tomorrow night as well. But this is for our annual adoption of the CDBG annual action plan. And for this fiscal year, we've received $286,335, which is a slight decrease from last year's $289,000. Total CDBG funding from Congress has stayed at $3.3 billion annually since 2022, actually. So our proposed allocation is for housing rehab, $189,069. For youth programs, such as our SWAG program, $40,000. And the rest will be for administration.

There's a lot of backup here. Anyone have questions today? Or we can talk about it more tomorrow?

Tomorrow sounds good.

All right.

Thanks. All right. All right. Next item is Ordinance Number 2026-08, Lake Worth Road Annexation. Mr. Stillenstein, take us through this.

So we finally, on July 14th, got the interlocal agreement with the county approved to transfer the portion of Lake Worth that's fronted by Panther Run Elementary, which provided for the county's consent of the annexation. So this is the final hearing on the annexation of that section of roadway, which will allow us to add that to our school zone safety program. Pretty simple and self-explanatory.

Second reading. Any questions? Second reading. No? No?

Thank you. Hearing none. That brings us to the next item, which is Ordinance No. 236-11, Freestanding Shade Structure Zoning Text Amendment. And Mr. Stillings is back up.

This is the second reading of this zoning text amendment. If you recall, this was the shade structures and pergolas that the ARB had reviewed many over the years and asked for a change that would allow those that did not. Essentially, they were previously required to match the material and color of the principal structure, but a lot of these are prefab and they can't be done And so the ARB said, you know, asked can we change it so that that would be allowed since they effectively approved all that had come before them. So this adds those provisions to the code with some other minor cleanup.

Second reading.

Any comment since the last one? Public comment?

Yes. Sorry.

I asked him if we had any public comment since the last one. No public comment. Okay.

Now go ahead. Sorry about that. Is there a limitation to the sizes of these?

Not a limitation to the size, but basically it provides for if you are 120 square feet or less, then you don't have to have the same materials and colors. But if you're 120 square feet or more, you do. If you don't, you have to fully screen it. Okay.

Got it.

Probably. Essentially, if you match the house, it doesn't have to be fully screened from view. If it doesn't, then you do. If it's bigger than that, it's 20 square feet.

I thought there was some limitation or restriction on acreage.

Yeah, so one thing I wanted to bring up. So on page 440, there is a section which does limit the impervious area for properties. um and um looking back at this and talking with the staff i know it's gone through first reading but would um put out for the council's consideration right now there's a limitation for the rear and side yard of 75% but no more than 6,000 square feet for lots less than an acre and 50% but no more than 12,000 square feet for lots that are half an acre or more. And we believe that that's For between a half an acre and one acre that's a legitimate restriction but properties that are an acre or greater. I think it's a little too restrictive in the 50% should be what prevails and Jonathan can speak to the engineering side of it, but there would be other factors that would come into play with stormwater management that would keep them within that 50% as well.

Yeah, that's what I was talking about.

Perfect. Because if you have, you know, 5, 10-acre, 50-acre parcel, and you're limited to 12,000 square feet or impervious, that's fairly limited.

It's going to be dinky.

Yeah. Yeah. It's out of proportion.

So can we discuss that tomorrow as far as, like, potentially changing that? Sure. What do you want to do? What are you thinking about?

As big as I want it.

The recommendation would be to make that for lots greater than half acre, but less than an acre, are limited to the 12,000, and then anything over an acre would be the 50%.

How much change could we do on second reading?

I mean, as long as it's not a substantial change, you can do it and not have to have another reading.

All right. We'll discuss it tomorrow. I like it. Thank you.

All right, brings us to the next item, which is ordinance number 2026-17, operation of non-human powered micromobility devices. And there's a second item that is also kind of tied to it, which is ordinance number 2026-16, which relates to penalty for golf cart violations and operation of micromobility devices on public rights of way. And I think we have a... So this is the first reading of the ordinances that we discussed at the workshop on July 16th ordinance 2026 17 addresses the changes to the parks chapter which is chapter 14 and

And with respect to what we discussed at the workshop, nothing has changed in that section. That's the section that is going to clarify the certain that e-bikes and e-scooters and e-skateboards, anything electric, is also not allowed in those park locations where bicycles and scooters are already prohibited. It also adds references to playground equipment, boat ramps, neighborhood parks, which are places that we've experienced property damage. And then the other changes to that section are to have specific requirements relating to non-human powered micromobility devices, which is the new definition that I added based on the direction from the workshop last time, which is to clarify that we're talking about all electric-powered micro-mobility devices, but not human-powered, which would be like bicycles and regular scooters. And those are prohibited at Village Park, on the Hart Trail specifically, at Town Center, and also in neighborhood parks. And that's due to the higher pedestrian traffic. That's not a change from the workshop. And then also just clarifying the enforcement provisions of that chapter. The second ordinance, ordinance 2026-16, makes changes to chapter 22, which is traffic and vehicles. And as discussed at the workshop, we're modifying the park The golf cart penalty to make it a fixed fixed amount as opposed to the graduated penalty that it is now Additionally, we are creating some regulations for micro mobility devices and this is where we've specifically added that definition of non-human powered and Just to clarify that we're talking about all electric-powered micromobility devices, whatever they are. And the regulations for those devices are that a photo ID is required to be carried while you're operating it. A school ID is acceptable for a minor. The speed limit on sidewalks and pathways is 15 miles per hour, and the devices are prohibited from being used on public bridle trails. And then the changes, based on the direction that was given at the workshop, are that we're not imposing an age restriction. There's no restriction limiting them to multimodal pathways, so sidewalks and pathways are fine. And as I said already, we're defining non-human powered micromobility devices.

Ms. Bosch, does an unhuman-powered micromobility device include electric wheelchairs that sometimes people, they're not wheelchairs, they're more scooters, where sometimes those that have limited mobility will use these to go to the neighborhood store or something like this?

It would not apply to those types of devices. I'm not sure that, first of all, Well, it's non-human powered, I would agree with that, but it's not a micromobility device.

Because of the speed limitations? Because of the speed restriction and that type of device?

I know it does not fit into the definition of a micromobility device. I'm not sure what exactly makes it not fit into that definition, but there is an exception for those types of vehicles.

Because they're typically used by disabled people.

The speed limit is, I think, for example, for class one, class two, it's like up to 20 miles per hour. I'm not sure that they go that fast, but it's up to. So I don't think it has to do with the speed, but they are excluded from the definition.

Any other questions today? Are we talking about this more tomorrow? Thanks for your work. Last item.

Last item is the appointment of a Metformin Planning Organization alternate representative. Council previously appointed Councilwoman Silvestri for this. And we're just making it official so we can transmit that information to the MPO.

Because they keep asking us if we did it like officially. So we won't do it officially.

And in case you look surprised, there was three of you who were previously appointed.

And this just makes that official. Anything else for agenda review? That's all we have for agenda review.

We have a change session at 5.30, so we will meet.

Should have stretched the meeting out longer.

We will meet at the dais, and we'll open up the meeting, and then we'll come into the conference room. Okay.

So we are adjourned for 27 minutes.