Architectural Review Board - Regular Meeting

We'll call to order our architectural view board meeting Wednesday, 03/25/2026. Let's go ahead and stand for the pledge. So we have the, minutes from February 25. So ARB dash three eight four. Looking for approval of the 02/25/2026 Architectural View Board meeting minutes.

Motion to approve the minutes.

I'll second it.

All those in favor? Aye. Any opposed? Motion passes. Any additions or reordering or anything, Kelly? No. Okay. Thank you. If you're going to, speak at all tonight or that you might possibly speak tonight, Kelly's gonna go ahead and swear you in.

Please raise your right hand. Do you swear to tell the whole truth that nothing wait. Sorry. Do you tell the Do you swear to tell the truth, the whole truth, and nothing but the truth? You were sworn in. Thank you.

Thank you. Is there any ex parte communication?

No. I haven't. No?

Okay.

Thank you. Okay. So moving on to new business. We have ARBDash385, petition number 2026Dash0009DashARB 9844 Stover Way.

Okay. This request is for, an alternative design for pergola. The property is located in Olympia, and it's approval for a 13 by 28 solid flat roof detached aluminum pergola that does not match the design of the principal structure. The property was purchased 16 by the owner and consists of a single family residence and a pool that was recently constructed. The owner did apply for a building permit for pergola, and zoning did return it as it did not match the principal structure.

Our code requires that all accessory structures shall match colors and materials of the principal structure, and any alternatives would require ARB. This is the existing conditions of the house, the front and then the newly constructed pool in the back. And then in the dirt area is where the proposed pergola will be. And then again, this is the survey. This is the proposed pergola, obviously not on the property, but just an example of the pergola.

And the pergola is located directly behind the house, and there is a six foot opaque fence installed around the perimeter. So there really is no additional requirements to screen it. And this is the minimum alternative needed to accomplish the aesthetic look. It meets setbacks. And if it was attached to the house, it wouldn't need ARB.

And because it's detached, it meets the 15% size requirement for flat roofs. So staff really has no there's no other requirements. Again, that just needs to be screened from view and that it's that it's only for the 13 by 28 detached solid roof. And any modifications would require ARB. And this concludes my presentation. And the owner is here if he wants to add anything. DAY:

Kelly, just a couple of questions for staff.

JAMES Sure.

We've seen a number of these pergola applications come through. What is the process to having this not have to go to ARB if there are certain standards and setbacks? I mean, there a process to kind of have these put into an approval?

JULIE Yeah. So we would have to do a zoning text amendment, which, again, we're seeing more and more of these come before us. So if it's something that the board recommends, maybe staff working on a zoning tax amendment, I could bring that back to our director and manager and see if that's something that we want to look into. Because again, we have been seeing a lot of these since COVID. And it seems to have an influx during summertime before summer. So yes, it's definitely something that we would like to not have to have the resident have to go through this process?

JACKIE Yeah. Mean, far as as long as I've been on ARB, we've seen maybe a half dozen of these. And there doesn't ever seem to be any objection from the board. Staff is pretty good about establishing standards, you've got setbacks and other mitigation requirements. From an efficiency standpoint for the residents, it seems like we can make this process a little bit easier. So I personally would support if there's a way that we can coordinate with staff to maybe create a ZTA to have that come back and fine tune it.

CHRISTINE Sure. I could definitely bring that back to my department and see how they want to move forward.

CHRISTINE And then my only comment would be, I know on the second application that we'll be hearing, you've got additional points three and four that are not part of this application. Is there any reason why staff didn't want to include owners shall obtain all necessary permits for the shade structure and then inspection from planning and zoning?

Oh, we can add those. I think that was just an oversight. But I will can add three and four to Those the

are all the comments that I

have. Okay.

The homeowner? Hi. Wanted to give you a chance if you'd like to come up and say anything. If you'd like to share anything.

No. I'm good.

Okay.

I think I'm Perfect.

Perfect. Just need to give you the opportunity.

Thank you.

Sure. Of course. So now any discussion other than

I've seen no film. I've seen Okay. Problem with it.

Okay. Motion open to the public. Anybody in the public? Comments? No? Good. Okay. Close the motion. We can go ahead and move to for a motion.

I would make a motion to approve petition 2020 sorry, ARB for Libertadilla for 9844 Stover Way with the addition of the find of facts for 3 And 44, to yep. Be included with that.

Okay.

Second? I'll second it.

Thank you. Any objections? All in favor say aye.

Aye.

Any opposed? Hearing none, motion carries. Thank you.

You're good.

I'll send you a letter tomorrow, and then you should be able to put it with the building permit. Okay?

Should I

leave or

should Yeah.

You could you could stay.

You could leave.

Whatever you wanna do.

You don't have to.

You don't

have to stay.

You got what you needed.

Okay. Moving on to ARBDash387. Petition number 2026Dash0010DashARB3506ToreneWay pergola.

K. Again, this is another pergola. This property is located in Versailles, and the size of this pergola is 13 and a half by 16 and a quarter. The property, again, was purchased by the owner in 2012. They also had a pool that was just constructed.

And they also applied for a pergola and was returned for correction because it did not match. And these are the existing conditions of the home. And then in the bottom right is where the pergola will be installed. This is in the showroom, the pergola that they will be purchasing. And this is, again, directly behind the house, so it won't be visible from the street.

There are, if you see right here, there are some. The neighbors do have tree lines on both sides. But because the fence is not an opaque fence, I did add conditions to add some sort of hedging on both sides on their property. And, again, staff has no objection. It does have neighboring property does have a thick tree line, but, again, we would need to install I would request them to install a hedge around the north and south.

And the percentage of flat roof is only 5%. And if it was attached to the house, it would have been approved. And these are just the conditions that are listed in your staff report. And staff has no other comments.

Thank you. Is the owner here?

Yes, the person.

Hi. Hi, Hi,

You can come here if you want to add anything.

If you'd to add anything?

Kelly, just want to before you speak, if it's Okay, I live in Versailles, so I'm just impartial. I'm fine with Okay. So I just wanted to make sure.

Yeah, there's no conflict as long as you're not on the POA or not financially, you don't manage from the approval.

Yeah, don't you come up the mic.

And then if you could just state your first and last name, please.

Gina, last name is Cabane. So the PERGL was approved by the HOA. We did include the approval letter from the HOA. And let's see what else. As far as the privacy hedges are concerned, that is a plan Okay. For privacy, especially on the South Side. Okay.

Yeah. As long as you're okay with the recommendations from staff as far as screening

Oh, yeah. Yeah.

Thank I don't have anything else to add.

Okay. Thank you.

Thank you.

Any discussion? Nope? Okay. Motion to open to the public. Hearing no comments from the public. Motion to the public closes. Is there a motion?

I can't I don't have my paperwork in front. I got the wrong stuff, so I don't have the numbers. But I would make the motion to approve based on but I don't have the paperwork, so you have to do the number for me, the board number. You're so kind. For petition 20260010ARB3506TerreneWayPergola, I make a motion to approve. And those already have three and four in it, correct?

Yes. Is

there a second? I'll second. Thank you. Any objections? All in favor say aye.

Aye. Any

opposed? Hearing none, motion carries.

I'll send you guys a letter tomorrow.

Okay? Sorry. It's about February. Thank you.

You bet. Night.

Have a good night.

Bye bye. Good night. Thank you. Petition number 2026Dash0011DashARB, Wellington Reserve. Exterior colors.

Okay. So next up is the exterior colors for Wellington Reserve Office Park. The property is located on 441. It's approximately eight acres in size. It has a zoning designation of multiple use plan development.

It was constructed in 2006, and it consists of two three story buildings and seven one story buildings. And in 2023, it was cited for wall stains and or discolored exterior and trim. And I don't believe the exterior has been changed since 2006. These are existing this is pictures of the existing conditions of the site. You can see the larger buildings look more discolored than the single story buildings, especially on the back.

And this is the proposed colors that they're requesting. They will be painting all buildings, including signs and including any dumpster enclosures or any accessory structures as well. And this is they're all colors are on the ARB color board. They are not changing out any of the awnings or signage. Again, it's just colors. And this is something that staff has no objection to. And the conditions are listed in the Staff Report. This concludes my presentation.

So the awnings are going to remain green and white? Correct. With these colors. Correct.

And you can see it on this rendering here. Does the applicant want to add anything?

Are you guys doing? Sorry, my voice is a little gone today. I'm Rigor Ruiz. I'm on the board. The only thing we wanted to add is, you know, we're getting a lot of new construction around the property, some significant developments.

So not only is this because the property was sited, is we tried pressure washing, and it's right now it didn't help the stains with sale was needed to be repainted. The idea is not only to spend, you know, $200,000 in painting the whole property, but also kind of bring it a little bit more in line with all the other newer development that's there, a little bit of a different color scheme, a little more modern versus the darker colors that were there previously. And actually matches very closely with the building directly across from us and complements the other properties nearby. Now I know that the awnings came up. We do have possibly we just have to get the approval to change the awnings in the future.

But at this point because of the property being cited, the paint was the primary concern. Prefer to change the colors of the awnings when we do that. It's maybe something the same thing that's a little bit more of like a one color and that complements the other colors that we're choosing. But for now, we just wanted to try to keep it simple and just do the repainting, address the what the property was cited for, then we'll do that at a later time. We also have the option to paint the awnings at the time being if that's something that we could do with the colors that are approved. We can even modify that for once we get that started.

I mean, personally don't have a problem with the awnings. I'm usually the stickler up here when it comes to color and paint. So I honestly PRUNEAU:] don't have a problem with this.

I think the green, I think it actually looks better with these colors than it did with this the peachy

colors. Yes. Kind of agree. So these again, I haven't been on the site to inspect the awnings. They're in good condition. I imagine these have to be removed to paint, and you'll just reinstall the same awnings?

Usually, they get covered. They put protection on them when they're painting. But yes, they are in good condition for the time.

Yes. Think it will be a nice update. So I've got no other comments or concerns.

Any other discussion? Motion to open to the public? Hearing no comments from the public, close that motion. Okay. So motion to approve or a motion to I'll

make a motion to approve. Let's see where we got here. Petition number 2026Dash0011. Air B for Wellington preserve exterior colors as presented with staff's recommendations.

Any objections to the motion? All in favor say aye.

Aye.

All opposed? Oh, wait. We're second. Who was the second?

We need a second.

We need

a second.

Oh, I

skipped it. Sorry.

Second. I second it. Second.

For some reason, I thought Maria seconded it. Missed that. Any objections to the motion or the second? All those in favor say aye. Aye. All opposed? Hearing none, the motion carries.

Thank you so much.

I'll thank

you later tomorrow. Okay. Annie Maria. You

too. Yeah. Annie Maria. Any comments from the public? No. Any comments from staff?

The next meeting is April 22. We will have a few items on that meeting. So just look out for an agenda.

Any comments from the board?

No. Okay.

Meeting adjourned.

Thank you. You're welcome.

It would be a good one.