Village Board - Regular Meeting

Yeah, probably I'm talking

How's it going? You don't know. How long? Well, I understand that, but you're ready to go always.

Okay, we'll call the meeting order for March 26 of 2026 for the village of Walkshaw board meeting. If you all stand for the pledge of allegiance, please. I allegiance to the flag of the United States of America and to the republic for it stands for one nation under God indivisible with liberty and justice for all. Thank you. Roll call. Stigler here. White Niles here. Adams here. Gold here. Confirming the agenda was posted properly in the locations as stated in the agenda on or before 6:30 and the 25th. Yes.

Very good. Citizen comments. Anyone like to speak? Come on up one at a time to the microphone. Give us your name and address. Hello. My name is Eric Stutner, S47W23552 Frontier Pass. Uh a couple comments I want to make. Uh the first of which is uh on the public comments themselves. Uh I do know some communities post responses to past public comments. Um I don't know if you do this. I couldn't find anything on the website. If you do, I would recommend you post them because my second comment is about a past comment. My first comment uh that I'd like to talk about is the asphalt complaint made by a couple of our residents about two weeks ago. I'd like to echo that complaint. About 14 years ago, I moved to Frontier Pass. Uh Frontier Pass is one of those uh areas in which there's homes about every 100 ft. Uh they're mostly culde-sacs off of that street. Uh residential area. Uh I would say the road when we moved there was a paved road. Uh it was in pretty good condition. There was basically the uh crack fill every 2530 ft like a typical paved road. I will say uh I was impressed when I heard that they were going to replace that road. No potholes, no break up and things like that. Uh they did what ended up happening was they replaced it with that uh pack asphalt that you're using today. Uh I would agree with the other residents in which that asphalt from day one started to roll off the aggregate rolled into the culvert. Uh the oils and have killed the grass along there and my neighbors

uh with the grass gone the top soil roads uh many places were down to clay. I will say once we get eroded down to clay along our strip of road, we have the sides of the road do have little gullies being dug into it. And right before the winter season, uh the winter uh your crews were out. I appreciate that. They did put more loose pack in there, but that has also eroded. Uh, I will say that that might be a good solution on some applications, just probably not on roads that have pitches or uh steep slope, country roads in which maybe isn't more of a residential area might be a good application for that. I look forward to working with the village to try to correct it along Frontier Pass. Uh second comment I'd like to make. I appreciate the work that you do as a uh displaying both the village board and the community comments flipping back and forth. I would like to make a recommendation that maybe try to display what is being posted up on the board because when you have the meetings and you show like documents up there, it is hard to follow along on the YouTube of what you're describing. Uh, I will have to say my next comic is basically based off of last week's meeting. I just want to say I'm empathetic to the members that were a part of the meeting last week. I am sure it was as painful to participate in that meeting as it was to watch. Uh, it appears that there's a significant amount of indecision on what wants what is intended uh to be built. Uh what you're actually in is what was referred to schematic design. It's where

you get out all your ideas, put them on paper in which you can build a bid document. I truly recommend as one of the village people is that you don't rush this process. Make sure you get that document developed and understood of what you want. windows, what type of insulation before you build that bid document because it gets a lot harder to work with a GC who may be biased based off of the build that he's going to get paid to do and what he suggests you to do. So, I suggest you work with your architectural groups that are not associated to that build to make sure you get a good understanding of what design you want to build a bid document from to send it to your GC. What we don't want is you build something that does not meet uh the minimum requirements for what the village needs. I would hope that this committee would look at building minimum requirements and being good stewards of the money that we give you in a tax base. Thank you for your time.

Thank you. Thank you.

Sandy Helm, West 230 South 3827 Milky Way Road. I was just going to comment on the truck that's being purchased for the fire department. Um I know a couple of the trustees were, you know, interested in seeing more details and I printed out it's I think it's like almost 20 pages of of details and I hope the people that can read those things have read those things. I can't make any sense out of it. I don't know about vehicles. My only concern was, and I I'm not very concerned, is that the footer on the bottom of every one of the pages says prices and content availability as shown are subject to change and should be treated as estimates only. And that's not very threatening, I guess, and probably have a good relationship with the seller and everything, but you know, kind of legal ease stuff in there that, you know, makes me concerned that it's for them and not for us. Thank you very much.

Thank you. Anyone else?

My name is Selene Propes. I live at West 2550 South 3255 Hammet Avenue. I was here last month sent in the letter in January and nothing was done. According to the minutes, it says that she would like to have the shoulder replaced. That is not correct. I only want it fixed. I have the same problem as I had before, except now it's worse. The pebbles are in the road. There's more in the grass. The person who's going to cut my grass has concerns about cutting. I think that this problem is serious. No one has come out to look at it. or if they didn't, no one has called me. It might only take a half an hour for a big man to do this job. And it's not too much asking. If you look at the other parts of the road, it's all clear. Mine is not. That's all I'm asking for. A half an hour of someone to come and straighten that out for me. Thank you.

Thank you. Anyone else? All the comments. Okay, hearing none, we'll move on to the uh monthly reports. Clerk treasures up first. Anything within that report they have questions on? Okay. DPW, fire department, sheriff's report. How about any of the reports? Maybe just simplify it that way.

I could read them. I guess the format now seems a lot better. More more details and stuff. I think it's great for the fire department one, you mean? Yeah. Sheriff's department, too, I think, is uh it's the same. Is it the same? Yeah, that's what we Maybe we had more incidents or something. I guess I just thought there was more there. You know, we we modeled the uh the new fire went off of the sheriff's. Okay. I have a question. Okay. On the DPW, uh I'm sorry, not DPW, but the non-compliance report. Um, James Barton, where where are we at with him? Is he done? Because I don't see this. This thing was supposed to be done, you know.

Well, no, there's two parts to remember there. The the first part was um specific to the roof and that had to be done by January 31st. That's been inspected as it shows, right? Um and has been um in deemed in compliance by Jared. So the rest remains open because we gave him until the 15th of April to finish the rest of the work. Okay. So half complete, half still an open issue. Yeah. All right. Anything else on the reports, please? What's that?

Okay. All right. Moving on then to the minutes from February 26 of 2026. I move that we approve uh make a motion to approve the minutes from February 26, 2026. I'll second it. Okay. Okay. I'm just u looking I guess based on what Seline referenced if we needed to update that or not for her portion. I thought Rob went out to here.

Well, she well she as she mentioned it's the sentence that says she would like to have the shoulder replaced. I think it's she's indicated tonight that she wants it repaired, not replaced. It's I think it' be just that word if we're going to change anything. I kind of think we talked about it that we've been going to wait till the snow season was done because it'll probably be destroyed again. So,

yeah, I'm not I'm not talking about the actual work. I'm saying just the language of the minutes to make sure that they're accurate. Okay. Any other discussion? You want to change that word? I don't know. I'm guessing they're going to have to add new stuff to it. So, I mean, yeah, it's in the I guess in the eye of the beholder. Sure. How you interpret it, but I whether it's replaced or No, it's it's valid. Put back in place. Valid points, too. kind of semantics of the wording. I guess that way overall it's indicating more or less the same thing. Um

unless you just add repaired or replaced then it's covered. Yeah, we don't get to change it. We got to put in there what she said and what she said is she just wants it repaired. Repaired. Don't change it to repaired. I guess that's all you can do, right? It's that's what she's stating. We I guess we'd have to go back and listen to the actual minutes to to verify that word. We make a motion that subject to Chris going back in the minutes or find out what a statute was. So he can have that in his motion that we just have Chris verify how it was stated and worded properly.

Just to verify that wording and make the minor change if necessary. It just be modifying yours if you're interested in doing so. Only if it's necessary. Only if what's necessary. Changing the motion or No, changing the word. Oh, just change it. Change. Okay. So, you have a motion on the floor to approve the minutes from February 26, if I'm understanding what you're saying correctly, then to have Chris verify the language of um the wording to Selen's portion from

Right. And if it's a minor change of the word replace to repair or something similar, we're good with that. We Okay. Any other discussion? Hearing none. All those in favor of approving that uh condition to be met, say I. I. I. I. I have to recuse. It wasn't there. Okay. Did the gentleman tonight say repair or replaced? What's that? Did the gentleman tonight at less? Did you say repaired or replaced? I have to Beth Pth goes and does the the video to to get it correct. So,

we'll let her uh go through that. Uh okay. Up next, discussion of possible action items. Uh award bid for the 2026 crack filling of the roads. Uh that was open this last week, correct? Okay. Go ahead. for Steuart. Bob, have we ever dealt with Foreigner? I don't I don't recognize that name. I don't either. Does that sound familiar?

Really? And did we ever give him a a bid, though? Did he ever win a bid? I just don't I think I have heard of them, but I don't remember them being in the village, but I might be wrong. The ones that are pretty prevalent have always been Thunder Road, Scott. And yeah,

well, there's two bids that came in. Uh, Farner is at 9184. Thunder Road came in at 11872 for the same project. Um, so they've looks like they've submitted the paperwork, so everything's in order insurance and everything else wise. Correct. Chris, I would make a motion to accept farmer asphalt sealers bid for $9,184. Okay, I'll second it. Any discussion? Yeah, we take a look at it and see if we're I mean It's a pretty substantial difference.

Um, take a look at Can we look at it and see if we're comparing apples to apples or It is if you go through like page 20 uh 21 22ish in the packet looks like if I'm scrolling through correctly. And then they're on different pages. You have to go back and look at them, but it it it's in there. Okay. I just want to make sure it's made substandard.

No, they because it was each line by line, each road, and they gave out the pricing for each road. They broke it out so it's all the same. Okay. Yeah, there's a lot of pages there. Try and scroll back through it all. Okay. Any other discussion on the crack filling motion? All right. All those in favor of approving the contract for the crack filling uh on the roads with Foreigner uh Asphalt Sealers LLC say I.

I.

Anyone opposed? That carries. Up next, uh the 2026 flex patching of the roads. Uh same two companies bid on that as well as Foreigner Asphalt Sealers and Thunder Road. Even bigger significant um I guess a difference in cost there about half the price there uh at 5720 for Farner and 11284 for Thunder Road and again they've met all the conditions and everything correct Chris Guess I'll make a motion to accept the bid for flex patch

okay made a motion for foreigner asphalt you make a motion to approve the contract for foreigner asphalt sealers for the flex patching I'll Second it. All right. Any further discussion or any discussion I should say for the flex patching of the roads we did we did have farer for both last year. Yeah. Okay.

Okay. Okay. Any other discussion? All those in favor of approving the flex patching contract say I. I. I. Anyone opposed?

That carries. Uh the fire department uh purchase of the F350. This obviously was back before us um previously. uh we had approved with some conditions or concerns that were um not specifically stated within the packet that was presented at the last meeting that Stu had brought up valid concerns and points. Um through additional discussion after the fact uh the fire chief re-evaluated the truck and has decided to go to a gas engine versus a diesel engine. Uh some concerns being that with um that type of a diesel truck that with the short runs that they do, it'll eventually likely have issues with um clogging up injectors and things on the engine because it's meant to be run longer distances or higher temps, things of that sort. And so short runs could be detrimental into the future for repair issues. Um, so with that, we went back out and got additional pricing with a gas engine versus a diesel. Uh, the uh we we compared a Chevy 3500 with a gas engine to a couple different quotes for the Ford F350 that came from different dealerships and also uh looked at a GMC Sierra, which um isn't doesn't come in a package that would be comparable to this. there'd be additional stuff that be have to be added onto the GMC. So, it wasn't really a a good option while having to do a bunch of extra work to it. So, through all of that, this is our best price to uh look at uh from the different dealerships and options that we had for the truck. So, it's back in in front of you all again. Uh, mainly for that reason because now while we did approve

the other truck with some conditions as stated about the options that we're putting on from the dealership, those are noted in this contract. Uh, and the significant thing is it's going to be what? 6 $10,000 cheaper. Whatever the number is. I don't remember what it's what about 6,700. Excuse me. about $6,700 cheaper than the prior option. Switching the engines out. Otherwise, the package is the same uh same cab, same everything else in the back, which is all in there. I guess I have one other concern, but was this chassis bought under a state bid?

Uh, it is not bought. Um, the state pricing was considered. Uh, this is actually a municipal price bid that actually is coming in at a better price. Okay. So, yeah, that was looked at. Okay. You know, I I did some learning on that talking to the dealerships. The the municipal pricing, if you just go get a quote like this, tends to be around say six to $600 to $1,000 more than the state bid for the same package. Um, but with the chief talking to the dealership some more, they um they brought it down a little bit more. Okay.

Yeah. I didn't know that was legal. What's that? I didn't know that was legal. Going under the state bid. Yeah. Yeah. That's just like a you can go ahead. I'm sorry. Oh, go ahead. No, you can you got to get the state bid if you do it. But if you can find a better deal, which is very rare, you can use another, you know, your own bid. But the state bid is kind of I don't know straight the line across that if you don't, you know, they're usually the best, right? And but if you found something cheaper, you know, I guess there's nothing wrong with that. We can buy whoever we want to buy. I mean, that's who John's Macy's always said that.

Well, yeah. I mean, it was you get the state bid and then you go and negotiate with somebody else. That's not real. Well, state doesn't care. Yeah. No, but it's not good. As long as you're comparing apples to apples, though. The next closest price is like $300 difference. All right. Let it ride.

The state bid is a published published price that anybody can go in on the computer and see what that is. So, as far as taking a price and going back to somebody else, they already know what the price is. So, I guess I guess to clarify, the dealership is also doing the upfitting for the cap and for the slide out tray and that stuff that's getting add-ons on top of that. So, it's not just the truck price, it's those. So, if if each dealership wants to charge differently on those, those aren't part of state bid. Those are just add-on accessories. So, that's where there's a I think a bit of a difference in the pricing. So,

I just think it was not good business practice to get a get the state bid and then try to negotiate something after that. Yeah. But it wasn't like again it's not this it's not the state bid that's where it's being flexed. It's the cost of the accessories. Okay. So, all right. I'll make a motion to approve it um as is in the packet for $89,879.65. Is there a second? Second it.

Uh one other thing to note in there, there was $400 difference, chief. Is that correct? on the upfitting through um the uh the vehicle lighting light lighting company. That's why that was added back in there. Again, there there's some um numbers being tweaked there with it. So, that was also another adjustment in the overall package. Any other discussion? Can I just ask a question? What do you mean by tweaking? Did they lower it? You mean or

uh Chief, you want to explain the $400 difference? Sure. Thank uh was the question why the $400 increase on the get I'm just curious. He said it was I just asked if it went up or down. He said it was a change.

Oh, it went up. It just went up 400 bucks. We relooked at all the uh original uh what we were doing to the vehicle. And since we had another, you know, two weeks while we put it right back on the agenda, we like as as everything, we kind of scrutinized what we were doing and he went back and ran those numbers and it came about $400 more. Not much, but 400 bucks. So, he ran the same equipment again. Well, we Yeah, we we tweaked some things because we had a little bit of time and we were putting it back on the agenda. So with the small tweaks that we did increased it minimal but nominal it's but yeah

what kind of tweaking I mean did you add more lights or did you add what did you um we a little bit more I guess I would call it carpentry in the back seat when I originally explained it he was following me but then we actually went out to a fire department and took a look at what I was talking about and he didn't realize the scope of it so it cost a little more for that. So when he got his visual eyes on what I I was trying to explain it as best I could. So I'm like, let's just go out and take a look at it. And when he did, he that added a little bit of to the he wasn't visualizing that how I was explaining it. Okay. So you're talking the council stuff in the back. Yes, exactly. Got it. All right. Yep.

Okay. So good questions. Any other discussion? All right. All those in favor of approving the F3 350 package as discussed say I. I. Anyone opposed? That carries. Up next is bills in the amount of $175,958.97. I'll make a motion we pay the bills in the amount of $175,958.97. Okay. Is there a second? I'll second it.

Roger. I have a question. Uh as far as it it goes here. One, uh we look at uh I'm just I want to know what is the AM towing for? Did we have some problems out on the road for snow plowing or something? As as with every week the bills are available to look at ahead of time. There's a bunch of know what that is. There's a bunch of repairs made to one of the snow plow trucks that had engine work done. Um, there's bolts that snapped off on the exhaust manifold that had issues that took a bunch of a bunch of work to get it back on the road.

$20,000. I thank you for that. That will save me some time. The other question I have is we have a municipal property insurance premium for $6,800. What is that for? Because we just went through a complete insurance analysis and we're hooking up insurance. Where does that fit? We're not going to do any more business with this municipal property insurance company. Is this the last? Okay. Do you want to see it?

No. Okay. Well, just as a general reminder for all all of the board, they are open to be inspected prior to the meeting. They're sitting in the other room every week before the meeting. So, if you want to see some stuff, you can see the the actual invoices are attached to the checks that need to be signed. Noted. The thing that's off in also do truck repair.

So that question any other discussion? All right. All those in favor of paying the bills the amount stated say I. Anyone opposed? That carries adjournment. I'll make a motion we adjourn. I'll second it. Any discussion? All those in favor of adjourning say I. I. I. Anyone opposed? That carries. We are ajourned.