Village Board - Regular Meeting

Fascinating what every company does, you I'm sure Look at her. Oh my god. What?

Sounds like mine's working. comments because I might let me look at the agenda. Let me see if there's any place. Mr. Niles, how are you? Good. Yourself?

Good. You got to get Yeah, there

you can give it to her and she can put it on as communication.

Sure. You know what?

Now I've got feedback. No, it's too loud. Roger, if you say that out loud in the microphone, he can hear you now. He'll know what he's getting. Can you speak a little louder? Too high and it was causing feedback. Maybe we didn't pass it. We should have talked about it a long time.

That's fine. I already told the So, we're good. All right. Good evening, everyone. It's uh 6:30, so we will call the meeting to order. It's December 11th for the joint plan commission and village board meeting here for the village of Wauaaw. If you'd all please stand for the pledge of allegiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible andice for all. Thank you all. Uh roll call plan commission for here. Buckold white here. Niles here. Nelson here.

Heckers. Dable here. Village board. Uh, Stigler here. White here. Niles. Yes. Adams here. Buckles here. Do we need to like put a name list on priority? I was going without one today. Very well. I think we've got covered everyone. Excellent. uh open meeting law and compliance check confirming the agenda was posted and distributed as uh noted on or before December 10th of this year. Yes, it was.

Very well. Citizen comments. Anyone from the gallery wish to come up and speak? You can come up one at a time to the microphone here. Just give us your name and address and then give us your comments if you wish. Sandyham, West 230 South, 3827 Milky Way Road. I wanted to uh address some of the things that took place at the last meeting with the plan commission regarding the property on east side of Big Ben Road. Um that's proposed development now for I think 21 acre 21 sites. Um Mr. Sardino mentioned that, you know, they had not picked 54 and they had picked 57 lots and we're now coming back for 22. I I just wonder why that matters. Is that supposed to be a negotiating point um or something? Somehow make the village more receptive to a number of lots more than allowed or lot sizes smaller than allowed. I don't think any any of those lots should be less than three acres. I thought the village had determined that that was the appropriate lot size and maybe that isn't um isn't what the way it is. But um I don't understand why a developer's desire for greater profit negates the village's wellthoughtout plan. And I have the same feeling towards the maximum culde-sac length. I know a lot of you don't. Um I just don't know why it's open for discussion. Why was there not a reason for that length, a full/4er mile? I mean, when when that was determined, somebody must have thought that was the best thing. And now they want just under double that length. Um there are there's a mention in the report from the planner that there's a

culde-sac up to,900 feet. Um I don't understand that that's you know a reason to continue to exceed the limitation. we might as well go back to the 1320. And then there were a bunch of comments at the end of the discussion. It was an interesting dynamic the way that that event took place. Um but uh there were some quotes here that I that I didn't understand that I went back and I wrote them down as quotes. And it's once you get in there, you're not going to realize how dense it is. And I thought I don't know. I I think I would. Um, another comment was, "If you're going to make it marketable, and it's not our business to make it marketable, but we also have to think about, can they market it, are we going to have the people here, or are we just going to have a big giant grass lot?" I remember when the property on Lndale and Big Bend was developed just off the corner there. Um there had been a piece of property in the norththeast corner of that that uh supervisor door I think it was at the time or trustee door um just felt really adamant that it needed to be developed and that there was somebody interested in why would we not just proceed with whatever it was they wanted and the board didn't do that but he had said well if we don't do that it's never going to get developed well it did get developed it's now the school so I just don't feel that, you know, if we uh, you know, don't go along with what Scardino and his group wants to do, that somehow that piece of property is never going to be developed and it's only going to be a grass lot. And frankly, if it stayed as a grass lot, that would be fine with me. Um, but I understand that's not going to happen. Um, if we can graduate to 1.5 to 2acre lots, that's plenty that's pretty big lot for

somebody to take care of as it is. got to make them manageable lots for young people to come in. Again, it's another reason that I don't think applies to the board making their decision as to what's appropriate for the village. Um I didn't know we were engaging in trying to get young people to come in. Um and then the last comment was we've got to find a compromise here or we're just going to keep rolling around until somebody's going to have to give at some point or we are just going to keep rolling through this every year. That didn't seem true to me. I mean, I think that ultimately the property will get developed and it isn't going to keep rolling around every year, but that doesn't make a rationale in my view for having to adjust what the village wants to do just so that a developer can make a larger profit than he might otherwise. Oh, and I forgot to say um on a different topic. I've had several people contact me in the last three weeks about not being able to hear both in YouTube and in the room. So hopefully, and I see we have four plan commission members um that have to share a microphone, but please try to remember to use your microphone and get it up close and talk to it. Thank you very much.

Thank you. Anyone else for comments? Looks like no. We will move on. Uh, approval of the previous meeting minutes from November 13 of 2025. Anyone with issues on those plan commission first or is it What's that? Is it the plan commission meetings? I can't open up to show you, but yes. should be a joint. Okay. I'll make a motion.

I'll second it. Uh from the planning commission first. Roger. Thank you. Alsotion to approve the minutes from the plan commission. I'll second it. Second. I thought you did. I thought I heard you say second. I heard somebody say second. Roger did, but he's on the board, so he can No, I'm not on the board yet. He's on the board, not the commission. Okay. So, sec motion by Al, seconded by Rob. Is there any further discussion from the plan commission? Okay. All those in favor from the plan commission in approving of the previous minutes, say I.

I. Anyone opposed? Motion carries from the plan commission village board. I'll move to approve the minutes of November 13 of 2025. Roger, go ahead. I'll second it. All right. So, it's been motioned by Bob and seconded by Roger for the board um to approve the previous minutes from November 13. All those in favor say I. I.

I. Anyone opposed? Motion carries there as well. Very well. Thank you. Up next, discussion and possible action. Uh first off is discussion possible action on site plan of operation amendment request for the petitioner Steve Schuler uh doing business as Sketchworks Architecture for Midwest Drilled Foundations and Engineering for the property owned by Sunset Bypass LLC located uh I'll give it as tax key WAKT1327998001 to adjust the footprint of the buildings and update the architecture. Sure, Sean.

Uh, thank you. So, if you recall, last time we looked at the property, this was here, uh, was actually back in February 2023 when the village approved the site plan of operation for Midwest Drilled Foundations and Engineering, um, as a contractor business. Um, it was approved in 2023. I didn't actually issue the zoning permit until April of the following year. Um they had a bunch of things to get done in terms of the storm water approval, a few engineering updates, DNR approval, DOT approval. So that all got done. Um they they obviously haven't started construction yet, but they're back asking for updates to the footprint of the building in terms of how the building lays out and the building architecture uh as well. So I'll pull up the original plans. So here was the original plan that was approved. Essentially, there was a a office building, sort of a long office building along the highway, and then behind it, there was a a shop building that was pretty much hidden back behind the the building there. And so, back then, um, the office measured from the exterior measurements 8,320 ft. Um, not including a covered entry on one side and a covered patio on the other. So, in total about 9760 square feet under roof. And then the shop in back, I know these numbers don't match up, but those are based on the interior measurements. Uh, essentially the the the shop was as approved was 11,300 ft² uh of space. So that's what originally was approved and the new plans, what they're asking for is essentially this. And so the shop building is in back. Uh and then there's a proposed office building here which is 5600 square feet and then some at some point in the future they have a a space for a future expansion but to start they'd like to just build a shop building and then the office building. The office

itself as mentioned would be 5600 to start with a a 4,000t expansion in the future and the shop is 15,581 ft². So they do differ slightly in ultimate buildout from what was originally approved but not not by you know not substantially not not by much. The the biggest change is going to be the the architecture of the buildings. So the original architecture looked like this. Um here's the here's the face on from the highway. Um it's a combination of corrugated metal panels and uh stained the stained wood siding uh and a lot of glass. And then behind it was the shop building which is essentially was was pre-cast concrete. Here's a look at the shop building from the from the south end. So, um, here's the I'm sorry, the north end. Here's the south end. And then here's the here's behind the building. Look at the shop building. So, that was the original architecture. The new architecture looks a little bit different. Um, here's the front. So, this would be the view from the highway. Here's the original, you know, the the first phase building. And then there'd be a gap here essentially where you'd see the shop building behind. Uh the materials on the on the new building here are basically uh vertical metal panels. Um then you have these architectural panels that these gray area. There's split face block on the bottom. There's steel awnings basically over the windows and the doors. Um and then obviously some some glass windows in the back. The shop building is a combination of like a white and a gray corrugated metal panel. And then there's some additional treatments here that for the side that faces the highway. These would be the same architectural panels that are used on the main building. Got some glass clear story here. And then the the split face decorative block would be in the bottom. So you would see some of this um at some point in the future. Presumably

if the addition ever gets built, some of that would be would be hidden as well. Here's what the shop building looks like from the south end. And then here's what the building architecture would look like. So in my opinion, it's still a nice building. The architecture is substantially different because the structure of the building as I understand it is is different. Basically the the construction is is different than than previously. Um there was something when the original approval was done. There were these sheds essentially that were tucked back here behind the landscape burm. These were metal sheds essent essentially and one of the requirements was that the the color of that that metal would match the color of the uh the metal the the architectural metal on the main building. So that would need to carry through this approval. Essentially those sheds would need to match the new architecture uh in terms of you know, the color of the the the gray metal on this building as well to be consistent. They're not proposing to change anything else with the site uh in terms of landscaping or lighting or layout. It's really just an architectural change. The the plan of operation as it was written into the the new application is slightly different. Um number of employees has decreased 25 instead of 45. Um the description of what would be stored in the back in terms of the contractor's yards is slightly different. It's contractor's equipment including drilling rigs, excavators, trailers, and light and heavy duty trucks. Previously, this was just described as pickup trucks, driiggs, and trailers. I think essentially it's it's intended to mean the same thing, but it was the description was expounded. Hours of operation are the same. Monday through Friday, 7:00 a.m. to 5:00 p.m. And then obviously the phasing is different because time is lapsed. They're intending to start this as soon as possible. um and finish I think out um quickly

within the next year. So I know Greg the village engineer had some comments. He's not here tonight. I'll just quickly read those into the record. Um says it appears that the total footprint of the proposed office and shop buildings will be decreased from the approved plans, but the addition of the building labeled as future expansion and modifications. There'll be no change to the total impervious area to the site. Um all of their comments from the original submitt has been addressed. Construction of the pond must be completed, including all stabilization prior to issuance of the building permit. We understand that the previously obtained Waua County storm water permit for the site's still active and these changes will not warrant additional county review. Um, copy of the permit has to be supplied, which it already has. And then we understand that the DOT has approved the driveway location for the site. A copy of the DOT permit should be supplied, which it again it already has. So, uh, that's all I have. If you have questions,

when is the proposal start date on this? The application said December. So, I'm assuming as soon as So, the process would if you would approve this tonight, the site plan of operation, I would issue the the the zoning permit for that in the next day or two and then they would be off and running. They'd be able to start their site work. Again, they can't get their building permit to actually build the building until the storm water is in, but I think they they're intending to start ASAP. On the other end of that, when would is there an approximate time for construction? Like when is the end date on this? We we could ask the petitioner. I'm not I'm not sure what the intended end date is.

Are they here? Come on up. Just give name and address or business. Jean Sheety that address or do I put the my business know and walk? There actually is an address for that yet. Yeah. Right. Well, there is but it's long. But okay. Uh duration of the construction would be one year or I say six months. He says a year. So but you know but are you from Midwest? Are you from one of the developing portions? No, I'm from Midwest. I'm the owner. Okay. So, one year and we like to start uh as soon as we can. So, Sean, you're saying what about a month from now that they could start?

Well, they could start in in two days if I, you know, if I issue the zoning permit, they'd be off and running. So, I think that's their intent is to start as soon as possible. They wouldn't be required to do that. Well, every project needs a beginning date and date to that come to it makes it a lot easier for us to consider the application that we know exactly. Sure. I I understand. I mean, they're intending to start as soon as possible and then finish within a year. You certainly could put an end date on here and then if they weren't going to meet that, they'd have to come back in and ask for an extension.

Yeah. I mean, I I I my name is Chris Barber. Uh 1714 Dunwood Lane, Wani, Wisconsin. We're the contractor that that Gan's working with on the project. Um, our intent would be to put a shovel in the ground as soon as we get the necessary permit, the zoning permit from the city. And we'd anticipate we'd be done by by September of 26. So, that's Yeah. Make sure you get that in the record for me, please.

It's on YouTube. You can come back and get it. I'm sorry. It's on YouTube. You can come back and get it afterwards. Thank you. Microphone might be off, but All right. Any other questions? I have a question. Um, looking at the plans of the existing or the the original one that we approved and um what we what I see now, it appears that the office spaces is going east and west now on the north side of the building, full length of the building. That was what was instead of south and north. No, I think the orientation is the same. If you if you look on the over if you can see the overhead. So here's the office building. Yeah. Right. That was the original plan. Yeah. That's not north. No, this is north. North is up. North is up,

right? And that's where the new building shows is going. So it was always at an angle. It was always at an angle. And then the new plan is I think what what he's aiming at is that the elevation drawings that are in the packet show the the face of the build the the this side that you're showing is calling it the north elevation which would mean the building was rotated 90 degrees. So I I see what you're saying. Um, so it looks like the office spaces is running north and east. On the north side of the building, east and west or if you want to get technical, probably northwest southeast. Yeah, exactly.

Um, no, that's wrong, too. No, I mean to northeast northwest to southeast. Yeah, it's running northwest to southeast. So, the elevation is actually the northwest elevation. The office buildings would be going northwest to south or northeast to southwest. you can come up and clarify the microphone, please. My name is Steve Schuler. I'm with SketchWorks Architecture, uh, 251 Tormentor Street in Middleton. Um, yeah, as I look at this plan here, there is a mislabel. Uh, I can tell you that the orientation of the office is the same as it was when it was originally submitted. Uh, and that the front of the office is facing west.

Facing the highway, facing southwest. Yeah. I see. I get I got you now. So, same as before, just a mislabeling on the on the plans. Yeah. Well, it still doesn't make sense because then it shows the big part of the building on the north side of the Let me just go. You're talking about the new the new plans. Yes. So, the big You mean the big this this office building that this is west? This should be the west elevation. Yeah. So, that's what you'd be seeing from the highway. Yes. Correct. And you can re label those obviously. Correct. And now the offices go from this point that direction along the building. They go from

on the north side of the building, the north end to the south end instead of going to the south. So I I'm confused. It's the same orientation. It's not paralleling the road. It's perpendicularing the road. Paralleling. It's still paralleling. No parallel. No, it's not. Yeah, it's right here. The road's right. This is the This is the highway, right? There's the office that parallels. That's the existing. No, this is the That's the one we approved. No, this is the new one. The proposal. The exist the one we approved is this one that that that went along the highway, but it it was the whole length. So, the new one, sorry, I clicked the wrong thing. These pictures don't make sense.

The new one is this one. And so, this would be the future expansion, but it it still parallels the highlight. It's just shorter when you're looking at it from the road. Shorter when you're looking at a head. It's shorter looking at it from the road, right? Because you've got the future expansion to the right, right? From the road or to the south. Yeah. I mean, you're obviously right. The this the elevations were mislabeled. True. Drawings are mislabeled. Drawings mislabeled. So this this is the west elevation. It's mislabeled as the north. This here is the east elevation mislabeled as the west. Sean, can you just go to the bottom of those two pictures? South elevation, right?

So, old version looks similar to that except the the face of that way further to the right. So, you wouldn't see those three bays that are showing extends all the way down here. Right now, it's showing the same thing, but it's shorter from left to right from the highway if you're on that sidewalk out there.

Yeah. Let me flip to the approved one. So, this is the new one. Let me let me go to the old one which is which was this elevation. So what you're in the new one what you're looking at is this minus the extension over here with the other building in the back. And this is properly labeled as the west elevation. So, we just need to make a note that the that the drawing should be updated. That's the old print. This is the old one. Yeah. It It It does. It No, it doesn't doesn't make sense.

So, don't don't look at the north southwest labels, right? Look at even this picture. It's labeled page 607 in your packet. That's what you would see from the road if you're standing off to the right of the building from the road. Correct. That's what you would have seen before from the road. And it shows the building going all the way along the north side of the building to the east corner. You want to go back to that drawing, the black and white like generic footprint? Yeah. The original footprint? No, the the new one. Yeah. So that right there is the buildings too. That's right. That's what you're seeing this face.

So where where I have my line where I'm drawing right now, that's what this is right here. That's what you're seeing. Okay. Now show me. Okay. That's this one. Doesn't that say south? Don't Don't look at the directions facing south. The north side of the building. The directions on each of those pictures is wrong. Says east, but you're looking south, but that's called the north elevation. It'd be nice to have the correct drawings.

So, we'll labelled correctly. We'll get those updated so we know what we're looking at because the way I looked at it, it was totally opposite. It does line up with the further explanation from the contractors that the face of the building still faces the road. You have to remove the north, south, east, west off those drawings and they will correct that. Yeah. And and I and I would normally catch that. I just I didn't look at the directions. I just knew because I've been working with it in terms of what phase

I'm not going to anything until I see exactly what it's going to look like. So in the packet what's labeled as page 307 if you're looking at it that's picture that shows the east elevation and south of ele elevation by drawings. Um what's labeled east is actually north. What's labeled south is which what's labeled south is actually the is east is east. Yeah facing to the field. Right. So then the next page, what's showing as west is actually the south and what's showing north is actually the west. So they're all off by one, right?

But from the highway, this is the this is the view from the highway.

Yeah. I mean, I could cross it out, do it, but I'd rather they send it to you. We're not going to do that here. That's not our job. Right. Let's move on. Did you have other comments, D? I do. Okay. Go ahead. I do. I'm I'm disappointed in the looks of the building. I think the original had a much more attractive look than this does. I'm unfamiliar with what you call those panels, that yellow colored area, the architectural panels here.

Don't know what that is. Um it'd been nice maybe to have a sample of it or something, but I don't know. It looks like another tin building to me, and I'm not happy about that. Do you want me to comment about the about the wood panels that are the yellow panels shown? They don't always necessarily come across in the renderings like like you'd like to see them, but they're intended to be the same wood panels that were shown on the initial building, just different color. They are they are wood panled buildings. Yes. You're just choosing a different color scheme then? Yep. They're they're a they're not a a actual synthetic wood.

They're a synthetic wood. That's exactly right. Yeah. So, they're intended to be a synthetic wood accent panel just like the we tried to capture some of the same elements that the that the existing building had on it. So, and then if they put the addition on, how does that architecturally go with what is designed here? Do we have any idea what the potential addition could look like? I mean, that looks like would it be matching this building? Yeah, it would be matching the I mean, it's kind of a weird roof line to match. That's why I'm curious how that would fit in there. Would it just be opposite? Would you do an opposite roof? It would just continue sloping down. Continue sloping down. Sloping down. Yep.

Yeah. I mean, I have to agree. I think the original building was much nicer in general. Um, what was the reason for the change? Not budget friendly. Redesigned to meet the budget. Exactly what I said because it was too expensive.

So the project could be well the the one of the main reasons was that it it didn't appraise out properly with the bank. So the budget was adjusted and and the the new building has a much better chance of appraising out. Okay. Anybody else? I had motion to accept the building plan. I mean, I can see where you can do an addition on it. Um, elevations, you know, that's just marking up some text and um, yeah, I think it' be a good addition.

All right. So, Joel, you're making a motion to approve the application or the amendment request. Yes. with with the just so it's noted in there with the elevation changes as discussed. Yep. And Sean's and Sean's conditions along with Craig's Yes. Okay. Got all that. One on. Okay. Anyone from the plan commission want to second that? All right. Seconded by Rob. Is there any further discussion from anybody? All right. Hearing none. Uh voting from the plan commission. All those in favor say I. I. Anyone opposed.

All right. Motion carries. Village board. I make a motion to accept the planning commission's uh approval. Okay. Anyone second that? I'll second it. All right. It's been motioned and seconded to approve the amendment request for the petitioner. Any uh further discussion hearing? None. All those from the village board in approval say I. I. I. Anyone opposed? No. All right. Four to one. Ste and no.

Okay. Motion carries. Gentlemen, you can proceed with Sean and Jared. Thank you all very much. Merry Christmas. Thank you. Same to you. All right. Up next on the agenda be adjournment of plan commission. All don't all vote at once. I'll make the motion to journal. Second. Does Vicki have an announcement? Do you have an announcement? Second. Your invite. Oh, for the food. Thank you. Thank you.

Thank you. You Yeah, I want to say thank you. Al still wants you to to be dismissed. Thank you for the No, I appreciate the food. You can go. I got one more thing, too, Chad. What's that? I got one more thing, too, please. Okay, go ahead. Um, I know it's on the agenda for the for the village board, but um I'd like to thank and recognize Dave Vweg for his years of service uh to the village both as a firefighter, a fire chief um and on the fire commission noted. Thank you. Appreciate that. All right. Anyone want to second that? No. Okay. Now you'll second it. So by Dan.

All right. All those in favor of adjourning say I. I I Anyone opposed? You're all dismissed. Well, you five. Everybody else can stay. All right, we'll continue on with the board meeting. Uh up for discussion and possible action. Up first would be James Barton. Update on progress to get his property located at South 37 West 27438 Genese Road into compliance. Sir, come on. Come up to the microphone. Give us your name and address. Jim Barton, S37W27336 Jennese Road. You can raise the microphone up. It'll work. There you go. You don't have to bend over, do it. Okay.

And uh I sent an email to the building inspector and he said to bring it into compliance, we had to paint the house, re-roof it, and uh remove the debris from the buildings. All the buildings have been removed. Uh well, I mean, the debris from the buildings been removed. There's still some stone walls from a machine shed and from the old barn that are still standing. And uh Mr. O'Brien can fill you in on what he did. We had to rent special equipment. We had up to 10 people at a time working on the on the project on the weekends. And we have a signed contract with WeatherPro Exteriors to replace the roof on the house. Most of the house was painted. We had a contractor who was supposed to be coming out to finish the painting for us and that went sour. He didn't show up when he gave us a date that it was going to be finished by and that didn't occur. So, we had to try to finish up the painting, but then the weather turned bad a couple weeks ago. We were still painting at the end of uh November. It's about 90% done on the painting. And one of the things they said in a discussion I heard was that they were worried about safety of the buildings. Any of the loose there were some loose concrete block sections. There was a passageway between two barns. Those have all been torn down and stacked and any loose walls and stuff has also been done. And part of the two of the buildings were had dirt floors. So, we're going to have to recede that in the springtime.

Okay. So, you're not done, right? Jared had given you a couple things. You can go, John. That's fine. That's fine.

So, I just real quick give a scope of what's been done. Seven buildings total taken down. All asphalt, shingles, anything that was roof garbage material that couldn't have been burned was hauled away. Uh source came and got dumpsters, we hauled it away. I hauled two 40 foot uh semi-trailers of concrete rubble out of there. Um anything that was just laying around, we hauled 11 loads of scrap out of there. Um from the back building that was closest to um the golf course. I'm not sure what I'm trying to think that would be the

the tin barn north side of the north side of the property I believe. Uh that's everything's been torn down. So all buildings are completely gone. All debris is completely gone. The only thing that's really left now is some walls left on the stone buildings which are solid. So I don't know if those need to be removed or not. And uh there's a couple beams in the one stone building that are solid. There's still 10 x 10 or 10 x 12 beams that are built into that stone building. They're not rotted. They're not going to fall. But without, you know, getting in there tearing those buildings down would be the only way to remove them. But all other materials been hauled out. Everything's gone from all barns. All metal's been scrapped. All farm implements and anything like that have been gotten rid of. The only there's a couple discs and stuff that have been moved back by the new building, the building that they're keeping. Um, but otherwise the property is a lot better than it was three months ago, six months ago. So, at the start of your explanations, um, Mr. Barton, I heard you say all that Jared wants now is the roof to be done and the paint to be finished.

That's all it said in the the uh email he sent when I asked what it needs to be brought into compliance. He said paint the house and re- roof it. Are you okay? So, are you planning on finishing that? Yeah, the the weather pro winter. You're going to paint it in the winter? Well, we we it's just a little bit up at the upper lift of the front and some two patches on the back of the house that need to be done. The rest of it, the whole east side is done. The lower parts of the the south wall,

right? And I I don't want to have you have to plead everything out from that perspective just to save you some time as well as us. So, so you have to finish painting the house, you have to roof the house, you have a contractor lined up, you said for that. Uh, what is your intention in having this all completed?

Uh, we thought it was going to be completed. It's it's to I don't know how we're if there's going to be any warm weather to finish painting the house, but the weather pro guys said they're going to get work it into their schedule to come and finish the roof. But all the the other building, you know, with the part of other debris. Well, there are still we've sold a tractor. There are still three tractors that are people are interested in buying and the farm implements. It's the kind of stuff people buy and sit out in their front yard around here. We're going to sell that off. Let me let me reword the question, then I guess. You're obviously asking for more time. Yeah. How much time are you anticipating you need to be able to finish what you have to to bring this into compliance?

Uh, what are you asking for? They have you have the roofing company coming to do. Yeah, the roofing company has to work it into their schedule and they said they would prefer warmer weather. Right now, the whole roof is covered with all the snow and ice. Totally understand. Like I said, you don't need to explain all that. We fully understand that. What are you looking at timewise? As soon as possible in the spring is not labeled anyway. If it warms up in March, maybe what painting time the end of March. Yeah, the end of March. Okay. So, you're asking for another extension through the end of March to finish the work that you've identified that needs to be done with Jared? Yeah. Yes, sir.

I have I'm sorry, Lori Barton. Same address. This is just the amount that is has to get done on the front of the house. Sure. And that's fine. Yep. I appreciate that. I just wanted them to have an idea of what what you're asking for because it's just like you're coming back to ask for another extension. So, just because our contractor failed us. Totally understand. Yep. Board. What's your pleasure?

Did the when did the extension actually expire? Today. We had them. That's why they're here tonight. Just want to make sure. Okay.

Well, I'm going to start. I guess I I kind of thought when we did this last time, this was going to be the end of this. Well, but let me finish here.

I didn't anticipate having an early snowstorm like we've had. I mean, I I know they've been working out there. I've driven by there and I've seen a lot of work done and John has attested to that. I I guess I'd be willing to go along with the March extension at this point due to the weather conditions that and there has been effort made this time to get things done. So, I would probably support a March extension unless something could be done sooner if the weather turns around. I mean, we're talking mid 40s next week already for temperatures. So, it's this could all get

So, they would put the roof on if the weather changed. Uh they have to work it into their schedule. But if the paint if that weather does improve because um what's the 11th? I'm we're shutting down for the holidays, Christmas holidays. So, I will be off from the 20th through the 4th of January. Well, I don't want to come back in mid January only to have him say the weather was bad again.

I guess I I'll I'll tell you I'm a little frustrated from the perspective we've been talking about the roof from April of last of this year. So, we're at eight months now of saying the roof needs to be addressed and it's still not standard. Sorry. We we called multiple roofing companies. I understand that, sir. But but what I'm trying to tell you is we've been talking about this since April. This is at least the second or third time you've been in here in front of us talking about these issues, and we've continually told you the roof needs to be done. You tried to do some patchwork, which Jared didn't approve of uh on your own, you said a couple months back. Um, and here we are yet again still waiting on the rough part that could have been done anytime in the last eight months

because that that's been like one of the issues from the first day of this this being a problem. But it is being taken care of now. We've we have the I understand. But what you're asking for is additional time from us when I think last time we met a month ago um at the last meeting we at that time you said you didn't need more than a month and and you were going to get it done. Well, my sister had to have surgery.

I understand a lot of things happen in life. As Bob already mentioned, snow came a lot faster than what we've been used to for several years now. So, that affects things. So, I understand that. But again, when it comes back to talking about the roof, that's where my frustration is at this point because we've been talking about the roof problem for eight months and all the summer of good weather and stuff and yet it's still not done. I understand the paint. I'm Yeah, you don't want to paint in zero degrees. It's not going to be any good. You're going to have to paint it again in spring. Right. I I understand that. But like I said, my my frustration personally is we've been talking about the rough for eight months and still not done. Yeah. So,

what um anybody else I just make a little comment I guess but I've been in that field construction for many years and and in fact down the road they're doing putting asphalt shingles on house today scraped all the snow off the roof that was there. So, um I would um say you could get that roof done if you wanted to. Just have to get the right contractor that would come out and want to work in the cold. Um so, just want to put that offer out to you.

Okay. Well, if we don't give an extension tonight, uh gentlemen, then this goes to a citation. Um, so that's why we're here because the extension was through tonight. So I guess I need a motion one way or the other. Can I say something? Can we contact weather tomorrow and tell them this has to this is a rush job?

That's fine. But if it's not approved tonight, you're still in violation until it's done. And every day that's a violation is technically another citation, however you want to refer to it as. So, you're you're looking at daily fines until it's in compliance. So, regardless of this, I mean, if if Jared's not signing off because of the other things that were talked about with some debris or something that still needs to be handled and uh the paint that's still not finished, if he's not signing off on that roof or not, you're stuck at daily fines until it is completed and signed off by Jared. Do we do we uh come to an agreement that in the event that we do extend that uh we put the language in that this is the final final

we already did that did that already well I don't know what I'm find you know at this point I understand And this isn't like some large corporation that's just ignoring us as has happened several times before. This is an individual that in good faith is trying to prove this property. And I just uh I'm I'm forgiving them, you know, more time to get this done because I don't think that we gain anything by imposing a fine. I mean, these are these are just regular people and uh that's that's my opinion. Okay. Well, not vote for for a

Well, you're not voting for a fine. We're just voting to not extend it. I guess in a way it is and isn't, but we're not ju just to be clear on your comments, we're not alleging that they're not trying to handle this. Um, and but we've had this going on for eight months now and we keep getting asks and asks and at some point we have to stop. So there's two of you that now have both said that you'd be interested in giving him the extension. So again, as I said before, I need a motion if we're going to do something. Otherwise, we move on. I think we're really opening up a can of worms and setting the presidents. Um if we keep if we keep on and on and on with extensions and he's already had three already. So, I'll say I guess for a third time. Does somebody want to make a motion one way or the other?

I'll make a motion that we extend for three more months and um come to a an agreement that it will be uh no further after that.

Okay. So are you looking for a specific day just three months from today would be December March 11th right that' be before our next meeting in March which I know you have meetings in between but well I take it I take it to Mr. B. Do you think that that that will allow you the time to get that done? It should be or when would the next meeting be in March just in case. Well, like if there is warm weather next week, I should be able to get the done by contractor.

Okay. Yes, we will. And we'll we'll get the weather pro guys to come out earlier. Okay. So, do you want to designate us the date? Roger. Uh motion. April 1st. Okay. So, you're making a motion to give another extension to the Barton property until April 1st to become in compliance. No, I'm making a motion to make the last extension to April 1st. Okay.

I don't What's the next What do they say? March 11th, March 12th, and March of the two meetings.

Let's do it for March 11th. So, my motion is that I I I move to give them an extension, a final extension to March 11th of 2026. Okay. So, the motion was restated and modified to a final extension with the expiration date of March 11 of 2026. Is there a second to that?

I just make a comment. Can I make a comment? Mr. Pardon? We extended this multiple times. Okay. Obviously, it's it's we're not happy. Obviously, um and you had some consideration. You made some headway and you know, the weather played a game on you. Your contractor didn't show up. But Mr. Bart, we bent over backwards. Seriously, of all these other places, we're setting a precedence for other issues that may come to the to the village board here. Okay. And uh we're making a If we do, this is a hell of an exception for you. Seriously. And you should recognize that. Yes, sir.

Okay. And he's saying that he went to the hospital. She went to the hospital. Whatever happens in life, everybody has their own life concerns and things go on. God only tells us where where we're going tomorrow. Okay? But we can't keep coming back and back and back and having why this didn't happen or this did happen. We can't have that. There's a date set that we always try to stick with. I just wanted to make that clear because if this passes and you don't come back, I'm telling you what, this board is I mean, I'm not sure how we're going to vote on this, but seriously, I never sat here long, many years and never have this happen like this ever.

All right. So, there was a motion on the floor to give a final extension until March 11 of 26 for uh the Barton property on Jennese Road. Is there a second to that motion? All right. So, hearing none, the motion fails. I would like to make a different motion. Okay. I would say we would extend the roof until the what's today? To the end of January, they get that done. So, 131. Yes. And then the paint 15th of April and only because of the weather issues, but April or March. April.

April. I know you said April, but I was writing March. That's why I'm confirming. Okay. And just for clarity then, because there's different things to that, what what were the other things? because you mentioned something about debris or something else or John can help with that. What? Come up. Come up so it's by the microphone, please.

Where the two buildings were torn down on the front of the property that faces 59. Um there was a large hole from underneath two of the buildings, the sheds or whatever you want to call them. And they said they wanted that filled and cleaned up. I had somebody to bring soil in, but then we had this freeze and this weather and right now I'm kind of a holding pattern. I can't get somebody to bring me soil right now. Okay. So, it's like either a hole or still a pile of dirt. He's just a pile. Yeah. I need to get a couple quad loads of dirt, spread it out for them, and and then that's done. Everything else has been done, but it's really hard to get somebody to bring dirt to me right now. Okay. But I think we just to clarify, the things we're dealing with is the roof and the paint.

Yeah. That's also something that's part of what the Philar pile is part of that too, right? I didn't believe Jar Jared from what I had understood and I guess I didn't talk to Jared so that's part of the problem. Do you have the email? I had understood that he wanted anything unsafe to be fixed. So any of the roofs that were falling in, anything that you know I think that from what I understood they were more concerned about somebody getting in and getting hurt. Okay. Okay. Well, I guess to that point though, whatever the other issue or unknown issue is, you could give at the same date as you had. Well, I guess that's what I'm asking. What are there other conditions here that we're not aware of yet that would have to be done and we get to that point that they're not done because they weren't mentioned tonight? Well, it was that's why I brought it up.

Okay. Just don't have clarity on what exactly that is, I guess. So, I have a question for you, Chad. Sure. Mr. president. Either way, I answered him many things. If we stuck with the 11th, the the the the initial Yep. the current Yep. Not a motion. Can we deal with the citation part of it after that? As far as once we're done with these extensions, like if we don't pass anything right now tonight, it technically would go to citation tomorrow.

That's what I'm saying. If we don't pass it tonight and he still gets it done in March, can we go back in March and and do anything with the citation part of it? We can agree on we can agree on something after that between him and court and the village attorney in court to determine if there's some kind of a settlement or something like that, but that's out of our hands. That's not for us to to deal with. And here's the other. We're just we're just deciding whether or not we're going to

delay the citations by giving another extension to some date. That's that that other stuff is outside of us. That's why in the last meeting we shut down some of the conversation u with the compliance stuff because it's not we're not the judge. We're not the jury. We're not part of any of that. We're just deciding to delay the citation. With that said, Stuart, and part of what you were saying, and I'm not trying to be here, but with what was said before, could that be if it's not done by that date that the the fines or whatever would be retroactive for today? Well, technically, they go back to the start, don't they? They go back to April. Okay. I'm just And I don't know that.

No, they'll start when the deputy goes out the citation. I thought it goes back to the day the initial complaint was filed. That's what I was aware of, too. I thought it was the initial date that it was filed. Retroactive, it's not. I don't know if the officers here, but it can be. I know legally it can be.

They were put on notice. They were in violation on X day and that that's the you know, they they we always extend it at their risk that we could go back. I don't want to tell the officer or or the prosecutor how to do his job, but under the law, they can go back. They were put on notice. We've supervised it. They've admitted it's not done. So, it's not going to be hard to prove how many day violations were. Can I get a clarification here? What kind of a fine are we talking about? We've talked about this before. It's somewhere around $1,000 a day. Thousand bucks a day. Okay. 1300. 1300 a day.

Okay. And now you're talking about a situation where we could put in something language that says that it could go back or would it automatically go back if we decide to impose it? There's some discussion there. I I'll guess I'll leave it as there's discretion there. Good answer. I guess that's what I'm trying to find out. If he does get it done by March or pretty close to that, is there a way we can say Well, if there's no citations, huh? If he gets it done, then there's no citations. That's if we vote on it to approve it, right?

We didn't vote to prove it, right? Because we still have a motion without a second, right? But that's why I wanted to find out if we can do anything about the citation part of it after the fact. If he does comply and get it done by March, that's why we go back and say, "Go ahead." There's no citation. Either no citations or or Well, there isn't any. If he complies with our order tonight that we vote on, then there is no citation if he follows through with that. Correct. I mean, that's not going to go retroactive back or just not going to be

to clarify. There is no citations at this point. We keep giving him extensions to delay the citation being issued. The daily fines could go back to the first date of the notices when Jared went out and inspected and said, "Yep, the the issues are there and it's verified." The citation technically the fines could technically go back to that date, which is back in April of this year. So, he could be on the hook for eight months worth of $1,300 a day citations or fines. Okay. If we have a motion tonight, which we have it on the floor that doesn't have a second yet because we keep talking about it, that would give us another extension. Think of the rethink of the extension as a delay in issuing the citation. Okay? So, if we pick a set date and there is a delay of the citation until that date and he's in compliance, no harm, no foul. Everything's done, we move on with life. If that citation or if that date comes and goes and and Jared has not approved of all of the things that need to be approved of to say it's no longer violation, the citations then gets issued and the daily fines start wherever it's been determined that they start. So,

all right. It's a good thing it's Christmas because I'll second it. Okay. So, just to clarify, the extens the extension that Bob made a motion on is to give an extension on the painting issue until January 31st of 2026. No, that was the roof. The paint is until April. Sorry, I had that written down. I didn't write down roof. I just saw paint underneath. So roof is 131 of 26. Um and the paint is April 15 of 26 with the other things at the same time. Yes. So like final completion of everything. So the only thing that's not extended to April 15th is the roof has to be done sooner.

I after listening to Al saying that they can get roofing done now, I don't see a reason why we can't get that done because that's and that's what you're extending or seconding ste. Yeah. All right. Any further discussion on that? Yes. Uh I would uh I would like it clarified. Uh your intentions. Can I ask about his intentions with the properties once everything is put together? I I don't know that's really relevant to be honest with you. Maybe it's relevant. Well, we we may have to sell it off. he's talked about it or uh sister or whoever the lady is at um she's mentioned that in previous meetings that yeah there have been

at some point in the next several years they were trying to get to 100 years of owning the property in the family and they were going to sell it after that that may not be realistic now right so I'm sorry I've lost track so the roof has to be done by the end of January well nothing yet because we haven't stand by one second any further discussion from the board okay before I call a vote.

Build demolition. Well, that's that it's the clean up that be in compliance. What I was going to recite here. Oh, okay. Everything. Okay. So, I'll call the vote on the motion uh with no further discussion here. And I'll just restate it once more so everybody's clear what they're voting on. Uh Bob made a motion to ex give a final extension to the Bartens to bring this property into compliance. The roof has been extended or will be extended to 131 of 26. All other things including finishing the paint would be April 15th of 2026. Is that clear? All right. All those in favor say I. I. I.

I. I. All those in favor or anyone opposed? All right. Motion carries. All right. So, to be clear, you have to finish the roof before January 31st. I'll call them tomorrow. If is not done, you're going to start getting daily fines for that. Okay. After basically figure February 1st, you're going to start looking at $1,300 fines related to that. Separate from that, all other issues, including the paint, have to be done by April 15th, okay? or you'll start receiving citations apparently April 15th if Jared is not um up to speed on with his um inspection with you.

So I highly suggest whatever it takes for you guys to do it, figure it out, get it done. Okay. Thank you. All right. Thank you. All righty. Moving on. appointment of the 2026 2027 election inspectors uh with exhibit A in your packet. Chris, can I say one thing, Chad? Sure. We can ask one thing. The minster property was supposed to be done by tonight, too. Did we have a report on that at all? Or is that It's not on the agenda, so we can't really talk about it tonight. It should have been put on the agenda because they were supposed to be here. They didn't have to be here, I don't think. Well, that's what we

Well, we gave them the same ultimatum as we gave these guys. We did. So, it'll be at the next meeting in the packet of whether or not they've been receiving citations or not. This came before us tonight because the Martins asked to be on the agenda so they could ask for another extension. The others did not. uh appointment for the 202627 election inspectors, exhibit A. Chris, go ahead.

This is a list of our election inspectors for the 2627 election years. Um they are marked on their uh couple new ones. The Republican party submitted their nominations for for election workers and those are listed with an R and there are a couple listed I think three listed with a D from the Democratic Party. A lot of these people have been working with us for many many years and are doing a wonderful job. So, so that these are are uh new members. Is that correct?

No, not all of them. Roger, I don't think your microphone's on. Oh, I'm sorry. Yeah. Okay, here we go. All right. No, just there's just a few new ones listed in here. There's three new listed on the list. Otherwise, all the rest have been with us for many years. Okay. Just pausing for a second if you guys can just turn your microphones on and leave them on the whole meeting because I I had that issue recently going back trying to listen to one of the meetings and couldn't hear anything on there. So, keep keep the green dots on and we'll turn them off at the end of the meeting. All right. So, did you get your answer? Sorry. Roger. Apologize. All right.

Do you need a motion to approve this? Yes, please. I will so move make a motion to approve the election 2026 2027 election inspectors as presented. And I will second it. Any other discussion? Yeah, I'd like to hold my vote if I could please because my wife's not yet. So So you just abain. Thank you. When we get to that point. Okay. No other uh discussion on it then motion and seconded to approve the election inspectors list for 2026 2027 in your packet. All those in favor say I. I. And I'll abstain please. Okay.

You appointment and confirmation of the fire commission member. Uh as Dan mentioned at the end of the plan commission, uh David um sent a message off to us indicating that he was moving out of the village and therefore had to step down from his position on the fire commission. Um it was suggested uh to me that Brian Pew could be a possible replacement for him uh to finish this term that would end in 2028. Stu or Al, correct me if I'm wrong, but Brian was previously captain that retired from the department.

He was a he was a deputy chief at one point for I don't know, three to five years, something like that maybe. He worked his way up through the ranks. He was a lieutenant, worked his way up the ranks, and he was a deputy chief. What you Brian? No. Okay. No, I Oh, no. No.

Okay. Sorry. I'm sure I've seen him and I've met him and I just can't put a face right. No. Okay. So, he's not here right now to discuss this on his part, but um he was suggested. I did reach out to him. He is interested. Uh he just didn't make it tonight. He was invited to come. I will make a motion that we accept David's reg resignation and thank him for his services both for the fire department and for the fire commission. Do you want to add the and I can if I you want me to just add it? You can do you can do separate or do I'll do separate.

Okay. Somebody want to second the removal since he's stepping down. I'll second that. I'll second that. All right. All those in favor of the removal of David from um the term say I. I. I. I. Anyone opposed? That carries. Now I would make the motion to accept Brian Pew as a replacement for Dave Bwig for the term of or the remainder of his five-year term to expire on 43028. Okay. Is there a second to that? I'll second that.

All right. do an L for both. Uh, any discussion? Okay. All those in favor of approving Brian to take the remainder of the term say I. I. I. Anyone opposed? Motion carries. Accounts payable. Uh, we have bills totaling $112,96561. We'll make a motion to approve the bills in the $112,96561. Okay. Is there a second? I'll second it. Any discussion? All those in favor of approving the bill as the month stated say I. I. I.

Anyone opposed? That carries adjournment of the meeting. I'll make a motion to adjurnn. Thanks. Got one question. Sorry to interrupt, but it's pretty close to meeting, but I was wondering. I apologize. We we had the public come up to the start, so we can't do that now. Sorry. I do want to bring up one other thing. Sure, you can right now. We We can talk I can talk to you afterwards if you'd like, but yeah, but but we can't during the at this point. We're we're past that point in the meeting. Sorry. I'll still make that motion. There second.

All right. Allen Stew. All those in favor of adjourning? I I I am opposed.