Board of County Commissioners - Regular Meeting

WOULD HAVE SEEN I HAD MY SLIPPERS ON. ALL RIGHTY. GOOD MORNING. AND OVER TO YOU, CHAIR HARRIS.

WELL, GOOD MORNING, EVERYONE, AND WELCOME TO THIS FINE MONTH OF JUNE. IT'S JUNE 2ND, 2026, AND WE ARE READY OR NOT. HERE WE COME TO THE BOARD OF COMMISSIONERS WORK SESSION. First topic of the day, formal agenda check-in and board and leadership communication. Does anyone have any questions on today's formal agenda? I do chair. I'll go first since I'm ready and You need a little more time. For agenda item E2, the packet material doesn't include any information about who we're appointing. I, of course, have gone back to the work session material of May 19th. So I'm ready to announce who's being appointed. Staff has till 10 o'clock to fix it, I assume. So I just wanted to point that out.

Commissioner Fai, please go ahead. Thank you. My question, Tanya, is a quick question for you. And it's the consent agenda item regarding Health and Human Services authorizing third contract amendment with transcending hope for aid and assistance.

What number? C9.

Thank you. C9, yes. Thank you. I read the materials, and I tried to trace it back. The thing that tripped me was this is a third contract amendment. Did I miss two other amendments? I couldn't get that information from the material, so I just thought I would quickly ask. It's nothing that needs to be pulled or anything. It's just for my own tracking and understanding where we are with these amendments.

Staff can provide an email to your board with the timing.

Oh, no, it's in there. Under legal history slash prior board action, there's the 2022 and the 2023 amendments.

Those are authorizations that we've made. So your board approved legal history and prior action items, as your board approved the Behavioral Health Division receiving 5.9 million in revenue to develop, and then identified a plan for that. So that's what we approved. And then your board authorized to enter the contract. That was an approval. I just was not tracking specifically the amendment following the other two amendments. Since this was a third amendment, that's all.

Yeah, if you scroll to the second page of that agenda item, the first line indicates your board authorized the division to amend the contract. So that was the first amendment. If you want more specifics on those.

There's two of them, 24-135 and 24-263.

That does not read as an amendment.

Your board authorized the division to amend the contract.

Your board authorized to amend the contract through the following, right?

So those were the two prior amendments. When we approve it, it becomes a minute order.

So your board authorized the division to enter so that we're considering that one amendment, and then the second to amend the contract to the following MOS is a second amendment? Is that how it reads?

And then there's a comma, and that's the second one. So 24-135 is the first amendment. The second amendment comma is 24-263. And then the action is today, the third amendment. Does that help clarify?

Absolutely. Yeah. Thank you. Courtney, were you going to, I think you keep raising your hand. The other question I have on this is agenda item number 10. is approve the Department of Housing Services updated list of pre-qualified providers for homeless services implementation. This doesn't have to be answered today, but I do want to understand a bit more about the process for other organizations that want to apply and become pre-qualified on this. What is the timeline? Or is this it and this will be the 2026 list?

So if you look at the topic sheet, I understand you to be asking what the process is for people to become pre-qualified. So this talks about the process of how that is done. So there is an RFPQ issued for specific times of the year. as we have done previously. So Ms. Angie, I don't know if there's more you want to expand on with regard to the process.

MS. So I believe, Commissioner Fai, maybe if I can interpret what you're asking, what question you're asking, is when will be the next round in case there's others who are interested in applying? Correct. And what is the timing of that cycle?

Yeah.

Is that what you're asking so that you can share that information with any partners?

Yeah. And then also like the other the question I got around this particular agenda item is applications like the number of applicants that apply that didn't make the list. Is that published somewhere?

that didn't make the list, we typically don't publish that. But I can talk to staff about what summary we can provide. So it's important to note that when there are qualifiers or RFP process, we have clear scoring rubrics that we use to determine if an applicant for any type of contract is meets the conditions that we are asking for so that would be similar to this but that would be a follow-up question i'm not ready to respond okay yeah yeah so they're just that did not follow as outlined in the summary

Why would we do that?

Why would we publish people we didn't select for the position?

Why wouldn't we? They didn't qualify. That's fine.

What if we didn't make it?

I think I know who didn't make it for me, I think people are saying who else is out there who's who are interested like what is the magnitude of interest. To do this work within the county and then I think this particular question came out of one particular organization that requested interest to apply wake up beaverton I think it was called. who wanted to be one of the pre-qualified organizations because they've been doing a lot of good work in this area.

They're in the list.

Yeah, they are in the list. No, I know. Given them.

Answering question, Commissioner.

Well, yeah. And just for board's awareness, like if there are concerns or questions on any type of RFP or RFQ process from organizations or community members, please refer those questions to staff, so that we can answer those directly with those entities.

It's a good list, I'll tell you, and I appreciate the staff. I know a lot of the new organizations that got on here where a recent request, especially with what's happening in Washington County around immigrations, people really stepped forward and said, I'm helping community, and this is what I'm doing, and I'd like to get on this list. And staff met with them, and I know there's been back and forth emails, so I just want to say, good list, and we're increasing this list. It's far more than last time.

NEW SPEAKER THANK YOU. ANYTHING ELSE ON TODAY'S BUSINESS MEETING AGENDA? OKAY. SEEING NONE, WE'LL MOVE TO BOARD AND LEADERSHIP COMMUNICATION. WHO WOULD LIKE TO GO FIRST?

NEW SPEAKER I'LL GO FIRST.

NEW SPEAKER WILL YOU?

NEW SPEAKER LAST WEEK WAS A PRETTY NICE WEEK. not a lot of activity. So I finished up today with the week with Romack on Friday. And that's always an interesting group just to talk about road maintenance in our rural areas. We talked about the annual corridor inspection when we we go out periodically and evaluate the condition of the roads in our rural areas and then maintain certainly a maintenance program for each one of them. Some of them are, of course, still gravel. Some of them are paved and some of them just get a light touch every once in a while. So we maintain those roads. In that meeting, we were made aware of an issue in banks with the contractor that is building housing with Quail Valley Golf Course. As you know, if you've been out that way, they are starting to build the roundabout on Highway 6 which is right at the road, Aretz Road, I think it is, on this side of Banks as you're coming in. That's the one you used to turn in to go to the golf course. They have closed that. And then ODOT has taken over the south side of the highway and began to build a very large roundabout. And so they're building that in halves. half on the south side. As soon as that's done, then I'll divert traffic over to that side and build the north side. In the process, they have taken over a farmer's field without noticing him in advance. So he had crops ready to harvest. So we're talking about ODOT owing him about $3,500 to $5,000. ODOT has refused to pay. Also, the contractor has removed some culverts and gravel access to other farms fields around that area off of Banks Road. And so we've got lots of issues because this is time for harvest. And so Senator Weber, Representative Edwards, Mayor of Banks, three farmers we all met on yesterday. in banks and had the conversation about how do we get this fixed. And so I think Senator Weber and Darcy Edwards, Representative Edwards, is going to take the lead on that. But yeah, it's pretty messy. There's just a lot of activity going on in that little city out there, and it's difficult. So anyway, it's good to have that group get together on very, very short notice and deal with the issues. Tomorrow's the Board of Forestry meeting. I'll be listening in on that. There's a number of things that they're going through, but we are still working on modifications to the forest management plan. So I'll be listening to see what that conversation looks like. 7 very trail catalyst loop segment operating agreement remember no longer us to use some very trail intergovernmental agency this been taken over by Oregon parks. So we are working with Oregon parks, not only on what the name of the new organization will be but certainly what was responsible for what so we continue to work on those things. There's a surround table. And of course we have a pride event and was RENCO PLAZA ON SATURDAY. THAT ONE. OKAY. THAT'S ALL.

NEW SPEAKER THANK YOU, COMMISSIONER WHEELY.

NEW SPEAKER I CAN GO NEXT. I'D LIKE TO SPEND MY TIME FOCUSED ON THE ACRE MEETING LAST NIGHT. IT WAS A LOT ACCOMPLISHED IN THAT MEETING AND I WANT TO CALL OUT OUR STAFF, ALICIA AND I guess. Thank you. And it was really well done. I also want to call out a spousal, but the real work was done with the acre membership. And I'm really pleased and happy to report to you that they've come back with an agreement on the bylaws that will be brought to the board for approval. And it was... wasn't an easy process. In fact, the meeting prior was a very difficult meeting. And this meeting started out rocky, which is to be expected when you're looking at change. But man, everybody kind of put their heads together and put out what they thought was Really important and there was agreement on a number of different issues so i'm I walked away last night with a big sigh going well that was that was pretty incredible work. So I thought I would spend a couple minutes telling you some of the differences, so that you're aware there'll be a presentation to the board. With detailed information about all of this, but in this just basically like what 13 hour timeframe will give you i'll give you the cliff notes version. Basically, this is a new policy alignment the revised charter now connects acres role to the county 2025 access and opportunity resolution. There's a clear advisory pathway. So ACRE's primary advisory relationship is now with the county administrator who carries the input across departments and to the board. At the same time, the board representatives, there'll only be one board representative, and that role is a liaison role. It's not a voting member. So the commissioner that sits on ACRE will be in that seat as a liaison, much like we do in other boards and commissions. So that's an important difference. The anchor group was really interested in maintaining that relationship. So I just want to make sure that you know that that was something that they wanted to move forward with. But it also gives us, from the Commission, early thoughts and awareness of what the thought process is in ACRE, as well as the opportunity to bring that back like I'm doing today. Going back to the advisory capacity, there was a lot of discussion around advisory versus advocacy. And there's growing awareness about the difference between those two roles and the importance of the advisory capacity. And it was... I was just so impressed with a number of members and their ability to absorb the information and translate it into their own words and come back to the group with agreement on this topic. There's excitement about a new work plan. That work plan will be available to us to look at in the future. That'll be their next steps. There's a lot of excitement about that. There's a firm commitment. to being the liaison as a group to the community and making sure community needs are first and foremost in how ACRE presents and recognizes what's going on in our community. So those are the main topics that I can think of. There's much more detail around how ACRE will operate through those bylaws and through the charter. so and we will get those and we will be able to review those if you have any questions i'm happy to share with you any uh any feedback i also have some notes from espousal that i can share with you to give you kind of a preview as to what's what's been happening but i've given you an overview i um again my hat is off committee as a whole it was every single person around this table contributed, bought in, and was engaged in the process. Staff had the same type of response and integration, as well as the leadership and consultation services that Espousal provided us. We would not have got there without all three of those aspects. So I'm really pleased to let you know what's happening.

So from that, Ms. Angie, in terms of the next steps, what I understand from this is the topic will be coming to the Board at least for action. I don't know if we'll have a work session first, but if any information is provided to us in advance, I would ask that you send that to us and that if, as individuals, we have any questions, we take the opportunity to have those briefings with staff in advance.

That's great. I think that that's a good way to proceed. But like I said, I'm just, I think we should all be very proud of this organization.

Sounds like a lot of collaboration.

And it went from being tenuous, might be a nice term to use, to very productive. So Congratulations to everybody that was involved. Yay. And my five minutes is up. Yes, it is.

Who's next? I can go next. Good morning. Well, last Wednesday was a Muslim holiday, so I took that day off myself. I gave that day to myself and had a great time hanging out with community and family members. It was an aid celebration. Wednesday, so it's in the middle of the week, but it was a good, but I did attend last week AOC meeting that, you know, as you know, I chair the Health and Human Services Steering Committee, and a bit of a bad and sad news is Last year, I was also the co-chair, and there was Phil Brady, Commissioner from Wasco County, who was also the co-chair with me that year. Sadly, he passed away. Yeah, Commissioner Schneider hit it out just previously. This last Tuesday on Election Day, he was on a runoff. He was running against two other members in sadly went for a bike ride and passed away. So on Health and Human Services, what we did is we took a time and did a tribute to him and gave everyone the opportunity to say a few words. He was a remarkable commissioner and everybody really appreciated his kindness and how thoughtful he was and how he facilitated a welcoming space for everyone. And at the end of the day, everybody really said, when that day, when that tomorrow comes for all of us, I hope people say what they said about him, about us, because he had a legacy of really leaving, making people feel differently and in a good way. And then we went on to the agenda and one thing that I wanted to highlight for you all is we started off with a briefing on the priority issues or Community mental health program directors for see for the. As it relates to from the association of Oregon Community mental health programs. And we've heard from the executive director, Cheryl Ramirez. She presented a really a list, a good list to pay attention to, especially for our board here. Many of you might not be here for next year, but in your spare time, something to pay attention to. One of the thing that's gonna come forward obviously is the Behavioral Health Talent Council to 2027. If you have not seen that report, it's in my inbox, I realize that I can share with the board. But they identified a list of strategies and development. So there will be a concept, legislative concept in 2027. Another thing that's gonna be considered is unlicensed clinician certification in 2027 as well. as well as addressing the Crisis Stabilization Center models in rulemaking process. And this group is also focused on making sure that we secure transport for individuals in civil commitment process. And then there's obviously a lot of House bills fixes. But one thing that I wanted to point out in terms of the budget priorities, Crisis Stabilization Center operations is a priority for this budget, well, next budget cycle. Revising the mandated caseload formula for funding aid and assist in community restoration and civil commitment process, not process, services is also another budget amendment to pay attention to, including the pre-commitment investigation, notice of mental health, et cetera. And then there's a behavioral health system wage restructure. budget amendments to pay attention to. Obviously last week was a lot of, the ELGAC also had a meeting. And one of the presentation that I really liked and heard that I don't know if we're going to get our board is we probably should have conversation about fire season forecast and strategies. That group heard from the Office of Resilience, ODHS, Office of Resilience and Emergency Management. I really liked the presentation and had a really good, so I don't know if this board is interested, the fire season forecast strategy presentations that we got. or I could share that presentation too, but I really think we should have a conversation about that. And then last week for me, oh my goodness, the time is running. Are you chairing? One more minute, I will say, because this is really relevant and it's a paper that I want to hand off to Tanya. A lot of ribbon cutting last week, but one of the ribbon cutting that I attended was the mobile mental health for the Latino community raises the being a star purchase the vehicle to do mental health response in the Community and obviously raises being a star is a 503 nonprofit founded in 2021 with a mission to strengthen the emotional health and when well being of the Latin community in Oregon they they purchased this mental health this mobile. and Can I take one minute to read?

You've already got your one minute.

Okay. Raises brings mental health services directly to the community by partnering with trusted local organizations and leaders, clinicians, and community health workers. And what they do is they take their mobile, their vehicle in the community. They take it to churches, farms, vineyards, and community centers to really provide trauma-informed mental health services. And I got this paper to try to see if there isn't any opportunity for the county to collaborate and partner. And I also got this page for you, Tanya, to see the cost of the breakdown of what it takes to operate that mobile and the return on investment of our community and what kind of resources they're looking for.

Thank you. Commissioner Snyder.

Thank you. Let's see. Last Thursday, we had and I chaired the Washington County Transit Committee, which is regrouped and we'll be meeting a couple times over the next few months and getting our work done that we need to do. Friday of last week, I had a briefing on the personnel policy work that the county leadership team is working on. Sunday, I attended the community event that I talked about last week and heard a number of powerful stories and had dialogues with a number of individuals that are involved in the impacts of immigration enforcement. And one of them was a teacher in the Beaverton School District, I believe, who has 10 and 11 year olds. And I want to read from the voice of one of her students. just very briefly. So they were asked to write reflections about, because there was so much impact to the classroom, this is one of the things they were doing to process. This is one either 10 or 11-year-old. I want the whole world to know that we are not monsters or aliens. We are humans. I hate seeing people, little kids seeing their dads and moms getting taken away, I really want the world to be a better place. I wanted to share those words. Yesterday, I had a one-on-one with Under Sheriff Cook, and then the Region 1 Act meeting was last night. A couple updates from there. One, the state is continuing its work on updating the Transportation Safety Action Plan, which is a requirement from the federal government. There's a whole bunch of notes on that, but there's one in particular that I just want our whole team to be aware of, and that is that in the latest analysis, fatal and serious injury crashes rose 44% between the time period, the five years ending in 2018 to the five years ending in 2023. That's the data lag that they have, with notable increases involving speeding, impairment, distraction online unrestrained occupants aging drivers trucks and intersections, those are not like they can be more than one from the same incident, so the way they track, that is by sort of tagging tagging the things that were contributing factors. But I thought that was worthy of noting just so everybody has awareness. There's also going to be a pretty large closure of I-5 southbound starting September, the week of September 11th for five straight weeks. The entire southbound I-5 will be closed between I-405 and I-84 and things will be being routed around. So that's a big enough closure I felt like it was There's a whole bunch of closures if you want to know what's happening this summer, but that one is going to be spectacular and maybe not in a good way from my assessment. Yeah, I have to get to the airport during that period of time for a trip, and so I'm wondering which way I'm going to go. Sounds like the 205 might be calling you.

5. 217 to 205.

I'm thinking Columbia.

Oh, there you go.

I think the The things to consider around that that were some discussion was how much diversion there will be. So you may want to not say Columbia, but you decide. Okay. Last point on Region 1 Act is just that we're continuing to kind of work on the structure and function of the group and trying to figure out how to make that entire process more effective. So there was a lot of discussion last night about that. Later today, I'm having a briefing on the housing shelter policies. We have our roundtable Thursday. Friday, I have a high schooler graduating from Tigard High School. So Thursday, Friday, I will certainly be here for the roundtable and everything, but I will be doing a little bit more graduation activity and family events at the end of the book.

You and Miss Angie.

I should have said that. My granddaughter is graduating Friday night from Beach High School.

Cool.

the season. Yes.

Ours is going to be a three-hour session. How long is yours, Jason? Don't know. Lots and lots of students.

That's great. That's great. All righty. I watched the video from the AOC rethinking county revenue on transit lodging tax for four different counties who presented on that. No particular new ideas came of that. But I can say I have either attended or watched all in the series so far. And I will be presenting either end of June or July. They haven't decided the date yet around more about how the board has played a role in providing direction towards the budget. Once I know more about when, I'll let you know. And I've been writing up a bunch of talking points, and we'll be vetting those through our leadership staff. I've done a whole lot of planning and prep for multiple board topics not only for the roundtable but beyond. So that's involved a lot of time and energy. And then one thing I wanted to bring to your attention you have an email in your inbox. Late last week I had inquired I became aware through national press about additional technology in use by law enforcement at different levels in different places in our nation so i checked with our sheriff and i want to make sure we are propagating correct information iris scanners are not not in use in washington county so let us all be on the same page they are not in use in Washington County. Check your email if you're interested in more. And that's all I've got. So we'll move to leadership communication. Who wants to go first?

Sure.

Thank you, Chair Harrington, Board of Commissioners. As you know, weekly we give you pretty good updates on what we're doing on the litigation front and sort of the bigger, more traditional legal roles. But this time of year is also very busy for our office with contracts as we approach the end of the fiscal year and getting contracts set up for The next fiscal year, sometimes they're multi-year contracts and updating IGAs and things like that, kind of some of the administrative work. So all of us are very busy doing some of the more headlining work, but also keeping that sort of more administrative work moving and giving those documents legal review. So it's important work I just wanted to mention. the team, you know, does a good job of moving that along so we don't become a cog in that wheel. So other than that, we have a couple important executive sessions this morning. So I'll save the rest of my time or this afternoon for those discussions.

Thank you. And also in July, in prep for July with the fair board, I know there's a whole lot of contracts for that.

Actually, those are my favorite contracts to do because the vendors always have the most fun names. So I'll collect some for you to share because they're really fun. They always give me a chuckle.

Yeah, that'll be great.

Good morning, Chair and Board of Commissioners. First, I'll start with WCCLS and celebrating the 50th anniversary. Washington County Cooperative Library Services is turning 50 years old this year. You may have already started seeing posters, social media and other displays about this milestone for the cooperative. A fun example is the passport activity where participants of all ages, I wanna underscore all ages, are encouraged to visit all 16 WCCLS libraries and discover what's unique about each one. Participants will get a passport stamp at every location they visit from June 1st through August 31st. Upon collecting all 16 stamps, participants will get a commemorative puzzle highlighting WCCLS's mascot, Wallace the Bookworm. I've so got to earn this.

I love Wallace.

Yes, I know what's on my summer to-do list now. Similar to Commissioner Snyder, I will be leaving as soon as we conclude roundtable to spend time with family. My son is graduating on Friday, and then I'll be taking the following week off to continue my celebrations with family. And Anne will be serving as acting during this time. And that concludes my update.

Terrific. Well, That's it for this section of the agenda. And we will convene in our business meeting next and reconvene time certain at 1 o'clock. We have a very full agenda today with five public hearings all related to the same property. But we got to go through them all. So see you later.