Planning & Zoning Board - Regular Meeting

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e e e all right I'm going to go ahead and call the meeting to order I apologize uh for our delay we're obviously short staffed flu's hit us a little a little bit we've got one other commissioner that is in route uh but we are only going to have four of the planning board members here tonight so uh the um Zoning Board of adjustments variances require five affirmative votes which six affirmative votes which we won't get to tonight so the Magnolia Acres variance

request and the subsequent Magnolia Acres replat of lot 5A will be tabled due to lack of Quorum so if you're here to speak on those two items those won't be heard at this time uh we can proceed we'll have to flip the order a little bit uh with the number of of Commissioners that we have here we can hear Land Development hearings uh conditional use permits do take four affirmative votes so we will push those to the end of the agenda uh until we got another commissioner in route but he he's 15 or 20 minutes out so I'm going to go ahead and call the uh um Washington County planning board meeting February 13 2025 to order my name is Lauren Shackleford I'm the chair uh we'll start with roll call please absolutely Miss Chantel perier um Robert dri he's coming Lauren sheel for here Joe manard is out Anthony mcnut is out J PC here thank you okay so do you want to kind of start us off Sam with yes so I'm I'm going to just like try try my best like to start like the projects like backwards um so we have one project which is like the Devil's Den um large large scale we cannot hear until we hear the cup so we'll do everything and then go back to the cup and come back to you um let's start with let start with the approval of the minutes from the previous two meetings those have been out for your review anybody have any questions or concerns with those make a motion to approve got a motion and a second all those in favor say I I any opposed okay so we'll move on with new business as mentioned we'll skip the conditional use permits for now we'll start with land use hearings Land Development hearings in the county we have the Johnson minor subdivision Lauren we need to approve

the agenda oh okay I'm sorry so the agenda stated hopefully you guys are kind of following along we're going to do land developments first with item G replat of Magnolia sub Magnolia Acres subdivision tabled and item H moved to the end and then once we do that we'll go back to conditional use permits make a motion to approve the new agenda got a motion and a second all those in favor say I I any opposed all right thanks Sam so which which project we need to let's start with Land Development County Johnson Miner subdivision all right um find it first yeah you come up with the page number holler it out all righty Johnson minor subdivision this is the vicinity map of the [Music] project come on it's thinking oh I lost everything that's interesting let me restart this I don't know why it's a PDF should work said 43 all right here you go so that's the site map of the project that is the uh neighbor map that's been notified the neighbors that been notified and so the applicant basically is requesting a minor subdivision approval to divide the 6.22 Acres perent parcel into two tracks after the proposed split the new tra one would be 2.4 acres and new tra two would be 3.78 Acres the project partial lies Solly

within the Washington County and is not in any planning area to date planning staff received two neighbor complaints about opposing the project the first one uh the and the they side the problem uh runoff issues that is impacting neighboring properties existing and healthy living conditions on the property squatting by transients and um property has limited um untiy services so okay and here are like the planning conditions and the biggest deal about this project that the owner or the property property owner or the applicant are responsible to to secure all the signatures from the utilities and the health department uh before like the planning um staff can approve and finalize the project okay all right is applicant or applicant's representative here if you would please state your name and address for the record and tell us a little bit about your project my name is Jean busher with survey one and uh we were surveyors on this property but uh I didn't put myself down as the applicant Mr and Mrs Johnson are here if they if you got questions from them okay but I can maybe address anything on the survey itself so is there there's a a structure and a driveway on track two is there one on track one as well no okay no but the picture seems to show there's a building in the I assume that's the

northwest corner of the property yeah it's a across the line it's about two foot north of the line okay it's not GIS is exactly okay okay all right appreciate it any questions of the surveyor on this okay appreciate it sir we may ask the applicant uh we're going to take public comment then we may ask the applicant to address that is there anybody here from the public that would like to speak to this item okay seeing none I'll close it back back to the applicant have you heard have you talked to the neighbors that that voice concern there has been conc if you would please state your name and address for the record I'm sorry Robert Cindy Johnson there's been concerned voice from us because we got this property there was issues with people I'm assuming homeless people stand out there and the property just was trash we have those people off and actually our realtor is actually in the process of getting quotes to try to get it seems to be that what track did they call the one that's got all the yeah it's the one that's going to need the most cleaning we're we're working on it okay and actually we're planning on building a home there the other individuals who are taking that other track will build a home there so obviously it's not just going to be sitting there for someone to move into the bar so yeah okay and you've seen the conditions for approval that have been proposed you're good with those okay any questions to the applicant from board okay thank you very much

appreciate running water and stuff and maybe get them hom let it okay all right I will bring it back to the board for Action make a motion to approve Johnson subdivision got a motion and a second all those in favor say I I any opposed okay moving on next is I guess would be item F Amador minor subdivision yes sir so um this is the Amador minor subdivision that's the vicinity map where it's located and this is the site map of the property closeup uh neighbor notification map um so the applicant is requesting a minor subdivision approval to divide the three acres parent person into two tracks after the split tra A and B each will be like 1.5 Acres the project parcel like lies within the Washington County completely not in a planning area and to date the planning staff has not received any complaints about the project at the condition is similar to the previous one the applicant is responsible to secure all the signature from the utility and the health department and it's like the health department the septic is the biggest deal like with them to deal with so um the area is being Disturbed many times so that would be like it might take a while okay but that's the responsibility that's yes absolutely I mean like we cannot sign off on the finals until like they secure all the signatures okay all right is the applicant or applicants representative here hello how are you would you please state your name and address for the record sir uh Alan Reed fville Arkansas I'm here represent presenting uh the Amador on this track split and uh I think Sam's pretty clear on what we're trying to do here we've

got a 3 Acre piece divided into two and we've got a recorded easement for Access and utilities along the north side of the adjoining property and the front lot will front on white White Oak Road um we did receive some work from Wiggins environmental on the per test I think it kind of came in late to get into your packet but I think Sam probably has a copy of it for you yes sir and I'll be glad to answer any questions so you anticipate tra a to be Ingress and egress off of White Oak Road and track B would go up that 30 foot EG 30 foot utility ESS ement to the north correct correct yes okay any questions of the applicant on this request from board okay anybody in the public like to make public comment on this item okay seeing none I'll close it and bring it back to the board for Action make a motion to approve the mdor minor subdivision as presented got a motion and a second all those in favor say I I any opposed thank you sir thank you very much okay next item G has been tabled so we'll move on to actually H goes to the end so let's go on to I desert sand commercial building preliminary large scale development Sam absolutely um desert sand commercial like preliminary lar scale development this is the vicinity map this is the site map and this is the neighbor notification map that neighbors have be notified that's a b big project so the applicant is requesting a a pre-large scale development permit to replace two existing chicken houses with an existing

15,800 foot metal commercial building and adding a 20,000 sare foot like steel structure to commercial flick spaces the cup was approved uh it's it's existing on that we approved the cup on um July 11th for like the entire area uh and it was ratified on August like 15th this permit is this permit is like to allow the applicant to operate the existing building and add like another building to the next to it uh the pre LSD if the prsd is approved the applicant will like is required to apply for a final large scale when the whole thing is like done to date planning staff has not receed has received only one comment and complaint about the project from the neighboring uh at joining what neighbor and he said like that's a traffic is going to be increased on the property and he feels that like um um having a commercial building in like an area that is surrounded by um basically residential areas like incompatible so uh each of the buildings unit will be available for rent and therefore the type of like the business and number of employees will vary uh the applicant anticipates that many of the renters like will be carpenters and wood workers and countertop uh looking to store like large equipments um hours of operation will be Monday through Friday 8:00 a.m. to 5:00 p.m with potential for some after hours work if needed uh both buildings will have a total of like 79 gravel parking areas are expected with approximately like 5100 square foot 10 of them are like Ada van accessible parking spaces with ramps um we have like uh for the building the first building the

applicant had to go through retrofitting everything to meet the uh fire and electric safety H so this is like building one life safety plan and he he did this U uh through like an architect company and this is building two Life Safety plan and this is the firewall that's going to be an electrical like boxes assembly so the firewall basically is going to work instead of uh a fire suppression system and that that is approved by the state and we have a bunch of conditions from like the fire department wheeler fire department and we've being back and forth with them and I guess like the applicant is aware yeah and that's why he paid that much money and the planning condition um basically standard condition for large scale with like an extra one for safety fire requirements uh needs to meet the the state requirements and approved by the wheeler fire department okay all right Sam if you would just give us a quick little refresher so the conditional use permit has been approved yes Siri so the the use of the property the commercial use of the property is really not what we're looking at tonight we're looking at the specific buildings as proposed pre LSD yes we're approving the plans so he can for like he start constructing the second building and retrofitting the first one which is already being most likely done and um and then the final LSD will come back to us once whenever like everything is done completed and we built a code and the engineer on the project is here and like the property owner and the project like manager is here as well okay so you understand okay all right just want to kind of clarify that okay uh is the applicant here our applicants

representative I'm James G with Eda the engineer on the project here to answer any questions you may have the yin is also here okay great um I guess we'll start I'll start with the wheeler fire all the fire conditions the everything that's addressed there you guys were aware of all that and agreement with all of that yes okay all right um what are the questions board yeah there there's a lot of them um the one question I did have if if it's gated keys or keypad the code has to be provided to the wheel or P Department are you planning on is your applicant planning on gating coding this I believe if we are we're going be using a nox box for fire okay okay I mean this is one of the standard like condition because like you never know maybe now they won't do it but like in the future they might so if there's any gated like um code like the fire department needs to have access to it and the um like nox box is like standard I guess yeah everyone knows we have one for the gate one for the buildings yeah okay and kind of the same thing Sam none of us are experts on sprinklers or any of that fire that's why we have we have the firewall instead yes sir yes sir okay all right okay any questions of the applicant or the representative we may ask you guys back we appreciate it I'll open it up to public comment now if there's anybody here that would like to make public comment on this item please let me know okay seeing none I'll close public comment again I'm sorry there's a lot of conditions we got 24 25 conditions that's a little bit

out of the norm so give me just a minute to read through the yeah it is I mean it's most of it's regulated by other entities that have a whole lot more expertise than we do yeah there's lots of changes happening to the fire code so that that's just like in case if they take like their time they take their 18 months uh period like constructing all of this they're like aware to have everything like um accepted by the fire department and as as mentioned before like they've been working with the wheeler fire Like Chief and Captain and that's why like it took them since August until now I assume that all the all the conditions in red were recently added by the yes sir yes sir and like um the final is not going to be approved until like these conditions are met okay yep okay all right any questions from board on this project we'll change it up a little I'll make a motion to approve as presented second got a motion in a second all those in favor say I I any opposed okay Sam yes sir we wait on Bob at this point right oh yeah and he should be here like I don't know what time it is now it's okay again I apologize for the uniqueness of this meeting struggling getting enough Commissioners but we will take a recess for a few minutes until we get another board member here and we can proceed with the other items so I'll call the

meeting to order as soon as possible thanks for your patience guys s e all

the e all right I apologize and I appreciate everybody's as we work through this I'm going to call to reconvene the meeting um we're not do you want to do roll call since he's here yes okay let's do roll call again since we have an additional member here Sam please here here all right we have four members here now so we can hear conditional use permits we will go back to the cup section of the agenda starting with County I believe we have four cups tonight Moonlight on the white rental cup Arkansas mailing services conditional use permit hogye Wireless Communications conditional use permit and Devil's Den Proving Ground conditional use permit and then we'll go back to the

Land Development hearings and here the final item which will be Devils Den Proving Ground preliminary large scale development phase one all right Sam let's start with moonlight on the White reyolds please sorry the property owners uh intend to share this property benefits with um others through through River floating and fishing access hours of operation from 6:00 a.m. to 8:30 p.m. during spring and summer months and 700 a.m. to 5:00 p.m. during fall and winter months today planning staff has not received any complaints about this project okay um and I believe this is right outside city of Goan planning but I did want to alert the board that I am also serving on Goan Planning Commission if anybody thinks there's any sort of conflict there I'll be happy to recuse okay is the applicant or the applicant representative here hi hi if you would please state your name and address for the records sure chrisy stiggy from Fel Arkansas okay tell us a

little bit about your project uh so like Sam said we own a property that's Riverfront currently using it for airbn only but would like to extend that um available to the public use for fishing kaying uh and canoeing okay all right um any questions from board members of the applicant okay thank you appreciate itk you anybody in the public like to make public comment on this request seeing none I'll close public comment and bring it back to the board make a motion to approve the Moonlight on the white rental cup as presented got a motion in a second all those in favor say I I any opposed thank you all right moving on Sam let's look at the Arkansas mailing services cup please absolutely uh Arkansas mailing services uh vicinity map this is the site map and this is like neighbor notification like area map the applicant is requesting a conditional use permit to move their business into an existing facility that currently housed by Kramer detergent I'm pretty sure like you familiar familiar with this the cup would be for like a commercial maning business that offers services to businesses for all their printing mailing shipping and equ equipment needs the facility parking lot will contain 35 parking spaces with three Ada parking spaces hours of operation is going to be Monday through Friday 8 a.m. to 5:00 p.m. there will be 8 to 10 employees on site expected this project will utilize only two acres of like 6.08 Acres property to date the staff has not received any complaints about the project and as obvious you can see they did not construct anything so there is no large scale requested because the

building is already existing they just like changing the use from a detergent company to a mailing services uh planning conditions are standards okay is applicant hi if you would please state your name and address for the John Jones from northo Arkansas yes sir okay are you the owner of the property sir yes okay um all right so it's basically just changing out one tenant for another is that correct exactly yes sir okay no other no modifications to the property or is it exist now or drive start Street driveway parking lot anything like that no everything will be St on that just on the insides where we'll just do some remodeling in there to put some offices and stuff in okay all right any questions of the applicant from board okay appreciate it sir thank you thank sir I'll open it up to public comment there anybody here that would like to address this item please let me know okay I will close public comment and bring it back to the board Mr chair a motion I'll second all those in favor say I I any opposed okay moving on Sam Hye Wireless communication facility absolutely so this is the vicinity map for the project this is the site map for the project and the neighbor notification map did not populate uh but we have it they're already been uh notified so the applicant is folk Foster on behalf of Verizon Wireless they are requesting condition use permit approval to allow the operation of a new wireless communication facility on a parcel that is currently zoned for Agricultural and single family residential use one house

per acre the property is owned by the bonuse Family Trust the applicant will lease 100 by 100 foot like area with a 30 foot like access utility easement uh the actual facility will be 70 ft by 70 ft and fenced the entrance to the facility will be through like a 12T like white gate which will be locked the the applicant is uh proposing uh the construction of like 300 3005 uh self support Tower within the facility the tower will be will support three wireless service providers there will be a 10 ft lightning rod which will increase the over or like height of the tower to 315 um the applicant stated that they are unable to collocate uh on other existing Towers due to the lack of towers in the area there aren't any Towers in the area or Towers like exist that need meets um the vering criteria for collocation and that's why they're building a new one and you can see like the nearest Tower like locations and distances and that's the nearby Tower like heights so they are like within the limits all of everything uh this is like the setback from the road of course like when we do conditional use permit for um ail Towers we do also like administrative review and this is part of the administrative review that they have to meet the conditions for so the setback from the road nearby residences and nearby residences like um against the tower like has been met uh the pre uh previously uh 20 the project the cup 20 during 2023 47 cup project was approved by the planning

board uh on the January 14 2021 and ratified by the Quorum Court on February 18 2021 and there is an ordinance for it uh the 2021 104 administrative review was approved on April 15 2021 since 202 that since the cup has been approved the project has never been initiated within 18 months therefore the current cup application was required and I cannot tell like what happened but I'm pretty sure like that was during the height of Co so that was like one of the stuff that like restricted them from continuing uh since like 2021 we had like a new flood map uh and so that parcel became part of covered with the flood plane and that we requ requested them to apply for a flood plan permit and they did and so the 2024 411 flood permit for this property was approved by the planning department on November 19th 2024 to date planning received like one complaint from the adjacent neighbor citing that the um location of the tower is not favored for him because it's like in the front of his house which is like to the Northwest property um the US fish and wildlife service data indicates that the proposed facility is not in any Wetland or Marsh areas so there is no conflict there with the government and here are like the standard planning conditions so okay okay so on the nearby res is the if I'm reading that right the closest the closest structure is the gas station is

that correct yes sir okay yeah and that's not the resident doesn't count okay make sure I got my bearings I know where I am I drove out and looked at this so okay is the applicant or applicants representative here yes thank you Mr chair members of the board um my name is Ralph wearden from Fen Foster 1428 Trailside Court Northwest Grand Rapids Michigan um here for the conditional use permit applicant the towers LLC doing business as vertical Bridge um I also wanted to thank Sam for all his work on this project um just to clarify the the first one that was approved Verizon Wireless directly applied for that and then lately to kind of preserve some of their Capital expenditures instead of sinking their own money into building the site they've transferred it to what they call a build to suit company which constructs it and operates the tower and then Le is space to Verizon so in this case the technically the applicant is the towers LLC doing business as vertical Bridge they got sites all over the country work with the major providers and in this case Verizon has got a contract to have the top spot on that Tower and then they'll work diligently to fill the other spots with other providers they structure for three carrier or three providers on the towers yeah I'm guessing they could do more or probably strengthen it for more but just depending on what systems are out there I'm sure AT&T and T-Mobile maybe are okay are out there I'm not sure about Dish Network okay um they definitely accommodate it um this is a large parcel just under 50 acres it's kind of in the Illinois River Bottom land area there so I did drive out there I didn't see any houses in the immediate vicinity I tried to look up the neighbor who raised a concern and I believe he's if you curve around on the road to the North and then the West I didn't see a real view of the Tower from that area area when I drove

out there but um but it is a big parcel it's kind of clustered near the existing utility line that runs through there um there's already a gate on hogye road that it would enter through the same access point um and then being in an open field it wouldn't involve extensive grading or tree removal or any kind of thing like that um in terms of community benefit it'll fill a gap here um from just general convenience people want to work at home learn at home um but more critically Public Safety um the national emergency number Association says at least 80% of calls come from wireless devices these days and so in terms of emergency notices Amber Alerts weather stuff um 911 calls for accidents fire flood health events um it'll it'll definitely bring that area up to speed to where they can do that so I guess I'll just end it for now for there I appreciate it yeah so I mean obviously and you know it's the recommendation referral is to collocate where possible my understanding is there's not a collocation here so I think it's very beneficial to have the capacity to collocate on this for the next several users to Y we did read the conditions proposed in the staff report we're in agreement with those as well okay yeah and the staff report has more information and the presentation of course okay any questions of the applicant from board members okay thank thank you sir than you I'll open it up to the public if anybody would like to address this item seeing none I'll close it and bring it back to the board for Action make a motion to approve the hogy wireless communication cup as presented second got a motion in a second all those in favor say I I any opposed all right let's move on Devil's Den Proving Ground cup Sam

absolutely Devil's Dan uh see you p uh vicinity map this is like the site map uh and this is the neighbor notification so basically the applicant owns like almost everything everything there like we notified like one person uh so the applicant is requesting a conditional use permit and a large scale development to renovate The Visitors Center on the former C4 side to create a 16,000 square foot office building office building it's expected that the project will be completed in two phases uh phase one the renovation of the existing building and phase two the new addition to the east of the existing building as well as the parking lot this project will require large scale development approval if the cup is approved uh hours of operation would be Mondays through Fridays from 8:00 a.m. to 5:00 p.m. with about 25 to 30 employees uh in the near future this site will include include vehicular Lo access to existing and new building additions vehicular Lo drop off access Plaza for uh 40 onite uh permeable P parking spots two Ada parking spots one van accessible uh roundabout and fire truck turn back middle Courtyard service access road for septic field native landscaping and uh Pond improvements today planning has not received any complaint about this project uh so you will see like lots of like this is the overall site plans there is multiple of them as as we mentioned it's going to be in two phases and the planning condition are like standards basically according to their application it's all right we're all trying to figure out what a Seer plan is so I didn't know we had a nuclear power

plant Washington County Arkansas oh man it's been it's been there for a while it's been dismantled by the Govern and clean and everything all right all right I should have known that but I didn't I apologize all right any questions of staff from board members okay is the applicant here uh yeah I'm Michael Davis I'm the project architect with Marlin Michael Architects fville Arkansas thank you sir okay so you've got an existing structure you're converting to office space and then building a new structure correct yes yeah there so there's a about a 10,000 foot addition planned onto the existing building um to accommodate the the office use um that the owner so there's a 6,000 foot building here and you're adding 10 to make it 16 yeah roughly okay all right I apologize if I interrupted no um I think Sam covered it pretty well in terms of our general plans for the property and really we're trying to just kind of stay where there's existing development already on that property um and um you know bring a new use to um what was actually pretty historic site for this area if you're not familiar with the C4 project that GE did it's worth looking up it's a pretty interesting um Pro program that that they had here so um but yeah I'm happy to answer any questions that that you all may have okay you've seen the conditions of approval you're good with all of that yep okay any questions of the applicant from board we we work with the applicant since like we first met I guess like last May yeah we've been working with Sam on this for for like eight nine months so we thank Sam and his staff for all their help on this and um it's it's been a fun process all right I appreciate it okay I'll open this up for public comment if there's anybody that would like to make public comment on this conditional use permit as

proposed okay seeing none I'll close it and bring it back to the board Mr chairman got a motion second and a second all those in favor say I I any opposed all right and then moving on to what I believe is the last item is the adjoining we're flipping back now to Land Development hearing going to be H and we're going to hear item H Devil's Den Proving Ground PR preliminary large scale development phase one one more all right there you go I don't know why did that did not populate as well uh so this is the devil's then Proving Ground like pre- LSD phase one as we mentioned it's going to be done in two phases that's like the phase first phase uh sit map uh neighbor notification like neighbor area map so the applicant is requesting a a large scale pre condition use perent and like a pre- large scale for the previous like former C4 site location creating a 16,000 foot office building is going to be in two fa phases and this uh pre- LSD is requiring like a final LSD with the whole when the whole like two phases are done um the overall site plan as mentioned is going to have like the site is going to have about like 25 to 30 employees um Mondays through Fridays hour of operation from 8:00 a.m. to 5:00 pm um same same location same everything for like the parking spaces uh extra ra stuff like you're going to see like the landscape plans uh the overall utility plans for the side and they're going to have like some demolition so they can renovate and rebuild so there is like the plans for it uh the grading and drainage plans are included and for like both sides like as as we mentioned like there is Phase One

and phase two and the conditions are like still the same and any com any comments any questions the only question I got so this pre- LSD is just for the remodel of the existing building only yes for the first phase application another process for the new building oh yeah uh this is like for the first first phase and if they're going to do anything else let's go back here yeah so that would be Sam correct me if I'm wrong if it' be anything that we do anything further on the property so this LSD submission is for the renovation and the addition but as of right now there's that's that's all we have planned for the current current so this will cover the renovation and new building there's a potential for a phase two if and when you guys ever decide to do more you'd have to come back yes okay I just was a little confused there okay uh any questions of Commissioners from staff okay if you would please take your name again for the record I'm Michael Davis fville Arkansas okay um anything different than what we heard on the other side that we need to know about nope okay questions of the applicant on the pre large scale development you've seen the conditions of approval as proposed here as well Sam on Landscaping we have directions through our how is that hand uh Landscaping is all done like and reviewed by like uh The Architects and it's been like reviewed by our engineers and we had no issues with it and just like to clarify since this is like a tandem project like cup LSD this C needs to be ratified before they start construction okay and since we never had like any issues most likely it's going to be on the next Quorum Court I I'll keep you posted so we can like get it ratified and move on okay all right um any other questions of the

applicant okay anybody would like to make public comment on this okay seeing none I'll bring it back to the board got a motion for approval is presented second and a second all those in favor say I I any opposed okay Sam what am I missing is that it I guess we covered everything we're still discussing everything for the new Planning and Zoning code with the Corum Court nothing has materialized yet so the next meeting is going to be on March 3rd we'll see what that where that leads other than that um thanks J for accepting to become like our co-chair oh that's news to me yes you are co-chair Y and thank you for your participation we're glad you're here and serving so look forward to working with you is there anything else for the good of the order all right I'll make a motion to adjourn all those in favor say I any opposed thank you