City Council - Regular Meeting

to welcome everybody to our uh work session. So, we aren't this isn't the we have a work session, then we have a policy session coming up a little bit later. So, you're welcome. I mean, you're welcome to stay, but just so you know that this is a work session right now. And um Oh, no TV's on. Oh, yeah.

Well, hopefully they'll they'll get up here in just a uh Alina, did you Why don't you go ahead and come up? We're we're going to start. We have a presentation uh from the Bear River Valley Coalition. Uh Elena Pierce is going to talk to us about some of the things that we've been doing there and and some of the accomplishments and everything. And um we do you need do you need a presentation? Do a present. Okay. We'll let you kind of uh tell us a little bit about yourself and hopefully we'll get this presentation up and so you can get started. Sounds great. Thank you so much. Turn the time over to you.

So, as mayor mentioned, my name is Alina Pierce. I work for the Bear River Health Department. I think I've been here a couple of times and met most of you. Um I have worked at the health well I've worked in public health for 25 years. Worked at Brigham Community Hospital for 10 before that. Um, so I've been at the Bear River Health Department for about 22 of those years and um, they've taken very good care of me and I really appreciate them and hope that they don't change their mind and get rid of me because I've really enjoyed uh, being able to work on public health um, projects and uh, prevention mostly um, throughout my career. But tonight I'm here to present a little bit about our Bear River Valley Coalition. It's a new coalition that's been put into place up here in our area. The name is not 100% solid yet. We actually have a meeting tomorrow and we're going to discuss that a little bit further, but that's so far what we're referring to ourselves as. Um, which just describes the area that we will be serving. So, um, northern Boxelder County, any of the communities that feed into, uh, Bear River High School. So, that's kind of some explanation there. And then um I'll just uh have Cynthia go ahead and advance the slide. Um really tonight what I'm here to talk about is just a little bit of history about um the the depart health department's efforts um for the last couple of decades honestly regarding prevention and building strength in our community. I'll talk a little bit about the prevention framework that we use and then also one of the main strategies, the social development strategy that we that we utilize and I'll do a little bit of explanation. It's very simple and it's really um interesting and makes so much sense to me and then I will just give a little bit of uh um highlights on next steps and what we plan on doing as we move forward with this group.

So, a community coalition is not anything new. As you can see from this slide, um there are a number of prevention coalitions across the state. And when I say prevention coalitions, most of the time that refers to substance abuse prevention. So, it's working with youth and working with families. But the history of my career, I've worked in suicide prevention. Um and I still do. um also injury prevention, car seats, seat belts, um cardiovascular disease, diabetes prevention. So, but the main focus of this prevention group will be to focus on building strength, building positive connections, which I know that you all support very strongly. Um and then just making sure that people see all of the wonderful great things that are going on in the community and are tied into resources that are available. So, as you can see, this this framework, this this uh process is happening across our state and really across our nation. And that's because uh prevention science shows that when we get a group of people together in the community and we work with them instead of at them that we have a lot more opportunity for success and growth. So, um, just to give a little bit of history, Boxelder has had a coalition in place for a couple of decades since before I was with the health department, so about 25 years. And the name of that coalition is called the Box Elder Safe Communities Coalition. And it is it was designed to serve the entire county. um and and it has done that, but we've always had the desire to be able to provide a more localized approach for up here. Um quite frankly, I grew up in a small town. I grew up in Morgan. Um and so I understand and I live in Willard currently. So, um I understand that small towns work a little bit different

and um the box elder safe communities um again serving the whole community. We have a group of key leaders that are some from all areas amongst the county that kind of help provide direction, support and feedback to us. And then as we move forward, the safe communities community board, which does more of the boots on the ground kind of work, will serve Boxelder communities that that feed into Boxelder High School, where our newer coalition will serve, as I mentioned, the Bear River Valley and the communities that that fall under um Bear River High School. So, we have been doing work out in this area all along with the Box Elder Safe Communities Coalition. These are just some examples of some of the things that we've done. You'll see a couple of pictures there of Kent's Foods. Um we did Kent's Foods both in Brigham City and in Tremont. And we we brought the Parents Empowered campaign. I don't know if any of you have noticed the signage. Parents Empowered campaign is uh a statewide campaign that focuses on helping parents, supporting parents in their conversation with kids about the dangers of alcohol use. Um, so then you'll see also a couple of pictures from some of our parks, Jeannie Stevens Park and then I can't remember the name of the other park with the with the baseball buoy there. Um, but we have had other signage at some of the other parks. And in that bottom right hand corner, you'll see a photo um actually where we sponsored and helped create and build and covered the expense to put in um to help the youth at um the Boys and Girls Club over there in Garland. So there's those are some um garden plots that we helped put together. Um and that little teeny plaque there uh actually gives a little bit of credit also to Annne Henderson who we worked with for years and years and years and dearly loved. Um but we found it fitting we put

together this salsa garden so the kids could grow the vegetables and then have their own little opportunity to to do some salsa. So those are just a couple of of uh examples of some things that we've done across the years. uh back in the spring, pardon me, of this year, um right when we were first starting the coalition efforts, I felt it was really, really important to come out and celebrate some of the wonderful, amazing things that are already happening in our community. We're not saying that we're coming out to save the day. We're coming out to say that we are excited to be able to support and help grow and um be part of the wonderful efforts that are already happening. We have received some funding that uh some of it is from the county dollars that we received from the opioid settlement. Um and that's what is allowing us to do more of this work. But the shine your light celebration was really fun. I hope the mayor can contest to that. Um we were able to um spotlight some individuals in our community. You can see the picture there of them. Anywhere from school principles to uh staff at uh Kent's Market to Boys and Girls Club. um staff and then also uh members of the um Boxelder School District um school board rather and then Kowanas here in Tmont. So all of them were doing some really amazing things supporting the youth in our in our community, the youth and families in our community. So we are really excited and we we designed this event with the hopes that we would continue to do this year after year. I've already already received a nomination for someone for this coming spring. And so if any of you have individuals or groups that you would like to nominate, um I'll give my contact information here in a little bit, but please send me any kind of suggestions that you have and we'll incorporate them into that nomination process. So, um, we did the the shine your light

separation in March and then throughout the summer months we did several community board orientations. That's just an example of one of the agendas. So, it was really designed to provide information about this prevention coalition process, what it looks like, how we roll it out, um what we what what the expectations of members, what what we expect of them, what expectations they have of us and the the work that we want to do. Like we want to be like meet them where they're at and help fulfill some of the needs that they have as well. So, that's just an example of one of the orientations that we did. And then I mentioned briefly the social development strategy. This is um really an interesting but again simple which it helps me understand because I'm kind of simple-minded. Um but I really appreciate uh how this strategy works. You can see there just from the graphic that it basically works to build individual characteristics laying out a path or a foundation working towards healthy behavior so that kids are healthy in their young years but they develop really healthy habits so they grow and continue to incorporate those into their adult years and also probably into the next generation as they raise families. So you can see those little teeny graphs. It's kind of small to see, but a a big part of what that process does is really try to support bonding, not only within the family unit, in the neighborhoods, in the in the school setting, and just across the community, helping kids feel connected to um adults that are going to support them and provide healthy examples for them. Also sharing and and uh supporting parents and helping them develop clear standards, clear expectations for the kids. so that they just are go along that path stronger and stronger um and incorporate those healthy behaviors into their life. And then onto the um I guess

the left side um really the foundation for the social development strategy is what I like to refer to as soar s that's how I spell sorry no no reflection on Morgan schools um but skills opportunities and recognition. So building skills, teaching skills, growing skills and then providing uh tangible skills like things like working in the garden, walking the dog for your neighbor. um helping pick up trash during neighborhood pickup trash pickup days, whatever it might be, but developing skills and then providing them opportunities to practice those skills. And then important step is providing them specific recognition of what they did that really mattered, how it contributed to the community and how it just helps strengthen not only their character and their confidence, but the community in general. And then just to kind of share briefly and I'm I'm almost finished. I appreciate the time. Um next steps moving forward. We've had a couple of community board meeting uh meetings and again community board or boots on the ground. Um helping us decide what we need to do moving forward for our community, a localized effect. It's really about focusing on what positive things are happening and helping to grow and support them. It is also about identifying risks that happen in our community, different risk factors. We know that from some of the data from the sharp data that the schools uh work with us on that um a lot of kids suffer from depression and and difficulties with mental health. So tapping them into resources, helping to redu reduce reduce the stigma that even not only our youth but also our dads, our farmers, our our moms, everybody has um options in our community for mental health services and helping to normalize that it's okay

to ask for those ask for that help when we need it. So moving forward, it's just building that coalition. We're in the process of putting together some bylaws. Really fun, exciting stuff. Um creating a logo officially, you know, um getting that name set in stone and working on some structure to get to get some things going that way so that we can move forward looking at specific community data to look at risk factors and then other ways to grow more of the positive. And then just finishing up, here's my contact information. Um Cynthia has my slides so so you'll have access to that. But again, if you have suggestions, if you have concerns, if you can see projects or things that maybe we could incorporate into the work that we will be doing, it's kind of a slow process getting started. We all want to like jump on the bandwagon and get started, but we want to lay a good foundation first, too. Um, but if you have thoughts or ideas, any suggestions for um, the shine your light um, nominations, please feel free to reach out to me. Um, and I can even share a list of the community members that are part of that. The mayor's completely aware of that as well has been um, very supportive as well and we appreciate that. So, does anybody have any questions, concerns, any any thoughts?

I have just a quick suggestion for when things get rolling. Uh, let's get our Tmont City Youth City Council to do some sort of a campaign around Grow the Positive. Okay. Let's get our youth involved with that one. And, you know, I'm glad you brought that up. I did not touch on that, but this does have a component where we do want youth involvement. And I that's a great question. Would you rather the youth city council be that connection with the other youth? get you in touch with their advisor and then you guys can work together and yeah we can get you that information or would you feel like it might be a better fit to give other kids in the community that aren't connected like

that would be a good start and maybe you can kind of go branch out from there but it would certainly be a good start. Yeah, for sure. And that that's sort of their their role is not so much uh just being involved in um doing community service, but to be able to learn how to do leadership opportunities and this would certainly be that's great a great leadership opportunity for them. That's wonderful. And our governing youth council that's that's out here in the Totten area that also works with the health department. They've been phenomenal. They have been the ones responsible for getting a lot of really great work done even at the state level with state legislature. So, we are so proud of the youth in our area and that's a great suggestion. I'm glad you brought that up. I will get that information and Okay, I'll get back with you on that.

They'll know how to do a social media campaign better than we do. Yeah, definitely. Definitely. Any other questions? Great. Thank you for your time. I appreciate it. Appreciate your time.

Okay, let's uh let's move on. Um we uh council member uh Roodie asked if we could have more discussion on this ordinance number 25-18 temporary land use regulations and the uh general plan. And so for whatever time we need, we've got about 45 minutes. uh we can discuss uh start the discussion here and and uh maybe with that uh Brett why don't I turn the time over to you and you can kind of get the discussion rolling and then u I'm sure we'll have lots of questions and lots of comments uh regarding this. So

thank you. The the the most important thing is this is just on our workshop for discussion period. No voting, no nothing. And so we're we're working this out together as a as a council. Um I gave you a new we had one in our packet, but this is one that a new ordinance has been put together. The language has changed dramatically. So I thought we would talk about that a little bit. But I have a PowerPoint I put up that I thought it'd be important to go through these points so people can understand what it is we're trying to do here. The general plan for all ex extensive purposes is a comprehensive plan. Okay. Now, we in Tmont City have one that it's labeled 2002. Don't let that mislead you too much. Um, we have all of these other plans that you can see around here that drive the way the city works. And most of these plans are are updated. Okay, it's the general plan that's labeled 2002, which is a comprehensive plan that just needs a little bit of tweaking to support all of these other plans.

Brett, maybe I could add to that we added a few that don't exist that are on there. The public safety and hazard mitigation is a new one that we want to get up there, right? Yes. Yes, for sure. Um and then the other one was the this capital improvement plan which we started last year but haven't finished. So for the most part 2019 to 2025 are when all of those have been reput

that don't exist. So, uh, all of us, uh, went to a conference in Salt Lake this last week and there were I talked to a lot of people about general plans and whatnot. And so, it helped me a lot to kind of help bring this together so I could explain it to you guys and to the public. Okay, the next slide. So, our growth challenges, Tmont experienced a 16 6.16 annual population growth with a 42% increase since 2020. And we're projected to be at around 30,000 residents in 20150. Infrastructure and resource strain. We've heard a lot from Carl and from others about how the rapid growth and our current situation causes us some strife with um outdated infrastructure. Rapid growth causes strain on water supply infrastructure and support services challenging city management and planning. Community concerns. Residents worry about financial burdens, loss of small town identity, and threats to family values amid rapid expansion. Those are some of the concerns that have been brought up to us. And a need for a data-driven growth management. Implementing a thoughtful data-driven pause in growth is essential to preserve Tmont's character and manage challenges effectively. So, these are some of the challenges that we face. Next. So our plan from 20 the 2002 to 2025 integration evolution of community vision. Community vision from 2002 focus on family values and small town

goals needs to be integrate was integrated in the 2023 land use plan chapter 1. So, a lot of the language that was in the 2002 was adopted into the land use plan. Um, but in sometimes they conflicted with each other and so that's part of the reason we're having a little bit of um heartache over the two different plans. Um, transportation plan updates. Transportation plan planning now includes a comprehensive streets network and LOSD standards and updates pending in 2025. Housing strategy. Housing strategy prog progress. Housing strategies incorporate affordable housing plans aligned with HB 462 adopted in November of 2022 and new public safety uh component. public safety is now included in this uh you know on the wildfire of FEMA guidelines and scheduled for the fall 2025 inclusion. So th this is what you have brought up. We need to make sure that we include public safety in this this plan. This would include making sure we have enough police officers and fire and enough buildings and whatnot to help our city grow. So, okay. Next. So, the highlights of 2518. Section 2 enforces a pause on residential zone changes limiting new reszones that increase density without specific exemptions. Okay. Section three mandates updates to the general plan emphasizing family values, sustainability, and public safety with

hazard mitigation strategies. Integrated planning efforts. The ordinance requires alignment with transportation master plan, capital improvement plan, annexation plan, and interlocal agreements. So it pulls our plans together and ordinance duration and process. The ordinance lasts 180 days with possible extensions and features on clear process for zoning pauses to sustain growth values updates. Now, and remember this says that let's say we get together and we get this plan all put together in 2 months and the city council adopts it, then we can we can stop this ordinance and we can move on. So, uh it's up to 180 days. If we need to extend, we can. But when I was talking to Jeff and uh a few others this week, um we're not a long ways off from getting this put together and we've got a lot of resources that can help us including some possible grants that can help us get through this. Um a fullbore grant a fullbore general plan would cost us up to $120,000. um we don't need a full boore plan. Okay, we have one in place. We just need to tweak it a bit. And so I I'm sure that the cost would be dramatically less than that. So, okay, next. So, here's here's kind of what we're talking about. adopt an ordinance, launch public engagement initiatives, and complete the 2025 general plan by quarter 2, 2026. Long-term benefits achieve sustainable growth, preserve rural charm, and align planning documents for sufficient

service delivery. And a long-term benefit, too, is we bring the public in and we we gain more trust from them. Community empowerment strong recommendation to approve ordinance to protect resources and involve residents in the planning. So I believe that's it is it not? Yep. So with that in with with that PowerPoint out of the way, the the ordinance asks us to pause and I think this is in section three. section uh 2B applications for subdivisions. Uh these are the applications not affected. So I it's probably in one. Oh, to a applications subject to regulation petitions or applications for amendments to the official zoning map, reszones that propose or permit any residential use or increase residential density. So that's what would be paused. Now, as we discussed in our last one, this would not touch any kind of commercial uh multi-use zones or other things that we're working on right now that we really should not touch because we've got a lot of work ahead of us and we've done a lot of work with um Main Street. Um Jeff's doing a lot of work with other uh zoning practices in uh commercial and so I we we still need to keep moving forward with that.

Actually, I have a question on this. answer on a A1. What would be the impact of a PUD? Does that mean a PUD is still applicable to the current zoning that it's been granted? I don't know the answer. I just just thought of that. I I believe and and Jeff, you'll need to jump in on this, but I believe that a a PUD is not calling for a reason. But it has sections about bonus density. So that's what I'm just asking for, right? Because that that is in a PUD. I just want to make sure that we're clear that that is applicable there.

So what would you suggest on that? Don't know. What would you guys suggest? Thinking out loud. That's why we have workshops, right? So,

will this impact um I think the PUD ordinance would stand still has to be approved. What's that, Jeff? I would think the PUD stands where it's it's its own chapter of zoning ordinance. Yeah. and and we can always outline like where the bonus densities came in for and like what is allowing for it because I think we're still accomplishing the objective which is the the the the base level density and that's what this is about is keeping base level density at the right spot

correct and move moving forward if yeah PUD will always play into a a zone even if the zone remains the same. Right. So, okay. Okay. Just for clarity,

uh on two B, uh applications not affected, applications for subdivisions, conditional use permits, building permits, or other development approvals that are fully compliant with the city's zoning maps and ordinances as of the date of this ordinance. Would this impact uh if somebody was were to be annexing uh property into what we're really talking about here are changes to current zoning ordinances

and so but if somebody were to annex uh a parcel in that really is not does that in does that apply to 2B? Well, it does because annexation is is a whole set. Yes, it does. It applies to 2B. It's an exception. It we can still move forward with annexations if that's what we choose to do and zone them. We can still Okay, that one's my question. Okay. Thank you. So, I I got a big question and I can see that the plan needs to be tweaked and done, but I don't we vote on the annexation.

Mhm. So, so what's the purpose of putting the pause on it? I don't understand that. Well, I think it's if we do anyway, we're talking about we're talking about zoning changes here, aren't we? So, but don't we have to vote on a zoning change?

Yeah. One of the purposes is it will give the planning commission and Jeff some time to work on this and take some of that off of their plate for for 6 months. And that's important because they're getting hammered with all kinds of zoning changes, all kinds of uh wanting to develop uh on their plate. And so I'm trying to give them some time to work on this. And if we take that off their plate, better answer for me. I Yeah,

that's the first I heard that it just seems like we're already doing this at different levels. So I thought, yeah, and and the planning commission and the planner and the citizens are the one that are going to put this together. Okay. They're the ones that's going to work on this. I'd like to give them some time to work on it. Don't that seem like a long time? Six months. It up to six months. Up to six months. But if they got done sooner, we can be done, right? So, but would it get drug out till the fifth month and then jammed? That's that to me seems like a long time to Well, 90 days,

which would maybe put a fire underneath whoever. Well, then you have a uh you know, if you needed more time, it's it's written in there that you can go up to you can extend year extend up to a year. I just think 6 months is a long time to Well, for tweaking the general plan. Yeah. If Jeff, why don't you come over here so people can hear what you have to say? Um, looking at UD do's technical assistance program, the funding wouldn't come to us. So, Oh, hi Greg.

Hi. Um the the process for getting UD do's technical assistance program is that we would have to submit the project to them just to get it on their radar um by the end of the month which I can easily do. Um then the application is due by December which is still a very attainable timeline. Uh the challenge then is if it gets awarded, they don't give us the funds until July. And so if we were going to use their technical assistance program like to to fund part of this um and from research that Kim at public works gave is that most time the assistance is about 50 to $60,000. Um, which I think we could get the general plan update done in that with the scope that Brett and Bo have both kind of given me that it's less of an entire rework and more of just a um an an update due to generally that it's time to update it that it's been 23 years and and scope of it is has changed. So, um, 6 months isn't very long if I'm doing this by myself, but it also is isn't long enough if we're going to try and go after UD do's funding, the really the only funding source we have for grants u for this kind of plan update. So,

and and and we were talking and and Jeff kind of felt like this the the zones the reszoning is something that could be stretched out for 6 months without much of a a heartache on on him.

Yeah. I mean um really too and and because the PUB is still there, it it gives us avenue it gives us an avenue that if somebody's looking for base density to either help with some capital infrastructure um or some open space and and whatnot, that still gives us an avenue to help with a little bit of density, but it's not to the point of having to come in and reszone um in order to get more units to do more. So, uh, I don't I don't mind this approach. Um, with some of the clarifications that I've had with Brett and Bo, um, in terms of the timeline, it just depends on on kind of how much how quick we want it done. If it's something we we you we want just uh me and the planning commission to work on, I probably can have it done in in six months knowing that the next couple we start getting a little our really our uh meetings start going to once a month instead of twice a month. So to be able to get the planning commission involved is going to just kind of slow down through the holidays. Um, but I think we can we can still have it done in that six-month time frame as we update the general plan if we're hoping to get some um profession, you know, if we're trying to get some some help and some support um and look at having someone like Landmark Design help us, then it pushes the timeline out to hoping we can get UD do's grant um to fund that or we end up having to have it as part of the adopted budget,

which I I I personally think is really critical because of the public input feedback loop right through a through a professional company to do that so that we're not guessing on the questions to ask the right let's let the professionals help us with the public feedback part of that which is critical to all of this right so I think we need to and the other professionals there

yeah the other thing that's going to help a little bit with this is too it will help us fine-tune our transportation plan a little bit more and also our land use plan. Now granted our land use plan was put together but it was public input was put together through the time period of co and so we didn't really get a lot of good input. It was more like survey over the phone with your masks on and all that. And and granted, most people that and the person that helped put us that together said that it would be nice to take some time to update that land use plan with better input from the public. So,

so the timeline that I feel this works out well for for this is that um here shortly we're going to start updating our annexation policy plan uh because of of land owners that are wishing to develop within Tremont City. Um and so we're going to start with that and I'm hoping it'll be done in January or February. After that, um, we could, I mean, we can always try to to work on the general plan before then, maybe start doing, um, some strategy sessions. I would personally, if we're going to get into all this planning, I'd love to to create kind of a planning advisory committee that would act less like a a steering committee that may take over the project, but just some citizens that would be willing to help and engage help be kind of a bridge between the planning department.

Thank you. and the uh the residents just to help with any kind of document preps, any kind of um you know data gathering from how other cities have done it. If that's the case, then I would I'd start the general plan update probably uh at the beginning of the year and then once the general plan's done, start into the integrated land use plan update now that we've we've updated the boundary we need to set a vision for. We've updated the guiding document that is going to steer the vision and then we could dive into the integrated land use plan update that would talk about um you know the the new areas in the annexation boundary

and that funding could really help us accomplish a lot of that help with that a lot. So can I make a suggestion? I'm I'm for I'm all for this but also I'm I understand where Blair's coming from and Wes and others. What if we were to change the wording a little bit? Instead give this a six-month proposal with the option to uh vote on this again in six months rather than just say if they're not done in 6 months then they can extend. I think it does call it out that way. Okay. Uh you know it goes for 6 months and then we have to bring it back to the table in 6 months to decide where we're going to go. Extend this regulation. Yeah. Yeah. You may extend it. The public knows.

Yeah. So it sounds like it's It currently sounds like to me that reads that it terminates in 6 months unless otherwise voted upon. Exactly. Yeah. So what kind of time frame um you know in terms of funding?

Uh I'm hearing you know that it could take up to u several months before we'd be able to get any funding on this. Uh my question is do we you know that puts things that puts things out there maybe till summer next year uh before we even get any funding. Uh so is what is the plan? I mean if we if we were to put uh a pause on things today we were looking at not having any funding for quite some time. I'm just wondering how that

how that works out. I mean, honestly, we haven't had I think we've had five rezone applications this year and and most of them have been on parcels that are relatively small. I I mean 5 acres or less. So, this isn't a huge this this doesn't really cause that that many things to stall, but I like the idea that it communicates clearly that until we get some planning done and we get the public's involved that that we're going to just kind of stick to the base map and and it does like Brett said, it will give us a little bit of time to take a breath and say, "Okay, you know,

in the development world, six months, especially the next 6 months where you're talking Q4 and Q1. That's that's a that's a really slow time guarded by what are we going to be paving this year. So, if there isn't a and what Lori said like this is subdivision applications could still come in as long as they meet the current zoning requirements, there's still a lot of development that could happen. Sounds to me like that's things move on. We're not going to pause a lot. What we're doing is we're pausing the zoning changes. Yeah. For residential. For residential,

which which I wanted to point out from last week's meeting, appreciate Brett, you know, tableabling and and being willing to consider those the the industrial things, you know, the impact that was going to have on economic development. So, thank you for, you know, making those adjustments. and and then the RDA zoning things that we're doing with, you know, the potential for facade grants and that's all been kind of stripped away so that we're not shackling ourselves in trying to accomplish something. So, yeah, appreciate you guys making those adjustments. Make sure we have that that language when we go back through to to do the finals on that. Just my last question, the presidential Oh, yeah. It's in this new one. Yeah.

What's going to happen if we don't get the funding? Where are we going to come up with that money for it?

Well, that'll I mean, we'll know before July whether or not we've likely gotten a grant. And so, as we get into budget talks in the next 6 months, well, nine months, turn of the year when we start doing the budgeting, we'll have an idea whether or not we're getting that grant funding. And that'll be a discussion to be had on on what is the planning department's budget to go through with this. And I can work with Lindsay on what our procurement policy is to update this plan if it's something we can um work with Landmark Design to do where they've already done m three of our our master plans that feed into the general plan or if it's something we need to prepare a formal request for proposals for and evaluate it that way. So, um, that's something that Lindsay and I can start working on this month. Um, and and have an answer back for the council because I'm sure neither of us have that answer off the top of our heads right now.

I'm still kind of u a little bit uh maybe I haven't had that the question answered at least maybe to my my satisfaction. Uh, if we're looking at um you know, funding is is going to is going to be uh very important. So, let's just let's just say the next council meeting we we adopt this and we put the pause on um on you know zoning changes and that kind of thing. Um, are we looking at not I mean does do we just sit on our hands and not do anything between now and July or are we are we pursuing somehow to get the uh the document put together so we can

well

how how does that work? What I can do is between now and the next council meeting is I can prepare us like a scope of what I feel is is in align with this pause, but I would likely be communicating to go and and get bids um if we were going to go out and get proposals for it. um and run that by I'll take some time with Lindsay to look at the procurement policy and say, "Okay, based on this that the council was pretty okay with if we start this pause, here's the scope of work we're looking to bid out and what would it cost us?" And that's likely the scope I would send to UD do by the end of the month to just put it on their um time frame and we can start having and um because that'll be I mean that still gives me 10 days between the end of council meeting and and Halloween if there needs to be any edits so that I can get that onto you DOT's radar by the end of the month.

So I got another question. Uh, how how does this uh can you answer to me how this would impact uh how this would have an economic impact? I don't think it'll have much of one. It it's really just a break to um so all of our ongoing developments could still come in for final plat and keep moving forward. um any annexation that needs to happen, whether it's industrial or residential, could still put in petitions to be done. Um I it's really just a pause that says we aren't going to make any zoning changes for our residential zones until um until we get some of these plans updated. And with as much growth as that's projected, I I really don't mind taking six to nine months to figure get some of this figured out and get the public involved. Um so that we can one set a better vision of that hopefully last I mean this one's looking at 23 years that we've been working off of. So great if that can lead us through 2045. Um, and we set that vision and and we work out that um, you know, h how this city kind of wants to to grow in the next 20 years. um it'll it'll give me some direction and and what to talk with developers and then once the pause is lifted, I have some residential ch I have some changes to the residential code that I can present during this general plan update and the integrated land use plan that says this is how I think it'll it'll help division as is we set that and and I can make changes to that going like through this process and then once this lives lifted that might be one of the first steps out of it is we lift this raise moratorum And and after updating the the industrial and

the commercial codes and the mixed use, we go through this planning stage and we can update the residential code changes to help steer this vision um that we set as a staff with the public and with the council.

And so along with that, you know, he he may come back and say to do what we want to do, it's going to cost us $50,000. Okay. Well, at that point, we're going to have to make the commitment. We're going to spend $50,000 to get this done. Now, it may be that the uh grant will come in and say, "Hey, we'll cover 45,000 of that. Well, great that they cover it, but we're going to need to be able to make the commitment that we we're committed to making this change and and spend the money to do so." I was I I I I was not trying to uh you know I'm just kind of fishing for other funding opportunities is what I was trying to do. Uh you know and if there's other if there are other you know I know that the uh

I could look at some other there may be some other opportunities. I could look at Bragg and and USDA as well and and see what grants are out there. I just um I think UD do normally allocates between a million and a million a half dollars every year for their technical assistance and so they say general plans is one of the things they they are very willing to cover. Um, and I think the updates to the general plan then could go back through and we could work with the they changed their name, but the the consulting group that did our transportation master plan, if we feel like there's something out of order, we could ask we could just see what it take to modify those changes and um, you want new grant options to look into.

Yeah, we can look into them. So,

so could you go back to my very first slide? What I wanted to do in in just a quick summary and then any questions you may have. But what what's important about this plan is that it brings all of these plans together under one umbrella and part of the plan needs to also include in it what what plan needs to be updated and when. And so there needs to be a a a timeline, if you will, a strategy built into the general plan that says, "Okay, every so often we're going to take care of the we'll we'll go back and re-evaluate the parks plan." And so all that would be called out and then that in itself will will cause us to do annual audits of the general plan so that it can continue to be organic and grow.

Yeah. And and that's makes it exciting. Well, and one of the changes that I think would be helpful is for the general plan to call out what these plans are and where they're normally called because when I I emailed half of them to Bo and he like he asked and I'm like here and like we had the plans most of them were was in our um impact fee analysis and studies um and so to have communicated in the general plan you can find this information here. Yep. um would even just help be a a road map so that if someone's reading through it, they know what to go look for and where where

that's why I put this together um just for clarity sake for all of us because you know I think a a lot of us were under the assumption that we were operating from 2002 and and you know a lot of the feedback I'm getting from citizens is likewise where realistically inside that 2002 plan it started with vision and guiding principles. But then,

you know, the next paragraph was the land use element. Well, we technically in 2023 adopted an integrated land use plan that superseded and so it replaced the 2002 map integrated land use. So, I just used, you know, created this as kind of a guide for where are we today. uh since we don't have the one general plan that the oldest document is technically 2019 and so that that is good news that you know things like infrastructure right now we we don't need to be as concerned about these current developments going through because we know that the level of service and in 2001 we had extensive surveys on all of our impact fees and you know the levels of service standards and all of that and and and we're not develop or we're not approving anything that doesn't meet those standards, right? So anyway, hopefully this helps with where we're at today with what documents so that if you get a question, you can refer back, you know, if it's economic development, you know that on 2019 we did one, it's there. You can go find it online. And then some of the the notes for additions that we plan on making on the right hand side were some of the things that we talked about. So,

and what's been fun and exciting about this is we're all working together. You know, we've been working with Jeff, we've been working with we're working with you guys, we're working with the public. It's just really it's been a fun process. Is there anything you guys would like to see me add or change to this or any concerns so that the explicit the explicit part about economic development or You know, I just think that we need to make sure that that is not hindered in some way. We we we trip and have something in there that is going to cause and I think we've been very careful of that one to get the the public input. Um the these

because I I think some of the I just think we're some of the town halls and that we get kind of a one side to the story thing. I guess some people obviously if they don't come they don't get their thing on there but since the main street thing I've got more phone calls than since I've been city council about that. So there that's what I'm saying is maybe the surveys are I think the survey would be a I think you talked to Ron didn't you?

These guys that are going to do do this for a profession they know how to hit the right groups. They know how to separate it out and get the right information back and give us very good statistics. And so it won't be run by any of us. It'll be run by a group that knows how to do surveys and how to get the information. I do we get everybody opinion, not

extremely inclusive, right? I think we likely is as I've been observing over the past I don't know however long I've worked here. I think the process that's going to work well for the city is that we would have like a kickoff town hall that we'd be able to open it up and to the public and there is would that would be the date that the survey opens. So we could notify them. We could even have QR codes there that would link to the survey be able to ask them and get some paper feedback. we would take that, work on it, um, and then towards the end have have another showcase like we did with Main Street, help answer, show how we address those comments. So, to me, that would give us a time to to gather public info in in two ways. For those that like QR codes and surveys, great. For those that may want to do it either verbal or in writing, um, go in, let us work on it, and then have a showcase to present. And that's the one reason I wanted to to start this advisory committee is is I thought one the one thing that really helped the showcase for Main Street go well is how many people were there to answer questions. And it wasn't just, you know, me and and Landmark and our city engineer asking and three people going, "Yeah, here let's answer questions." It was 10 of us. Um and and so that was um that would be the process I would recommend we take. and something I could write into the the RFP if we have to formally put this out in a proposal.

And I think that's a good point. The citizen advisory committee would help give us that a little bit of that. Just got to get a rounded view of Exactly. Exactly. Main Street thing, what you think went well, every phone call wasn't well. So, I'm just saying there's, you know what I'm saying? Yeah. to make sure there's not bias in it, you know. Yeah. We better take a break before we get city to pay for it. Yeah. There we go.

Can I express one small concern? Just a quick one. The only the only concern that I have left would be the the general plan update requirements, which ones we actually require getting the general plan up to date, the vision, and then rather than the outcome of the full, you know, public safety and hazard mitigation, including safety, like the whole the way I'm reading this, that whole study has to be done before this could be lifted. rather I'd like to see it on a timeline set scheduled that we're going to do it. I think that's kind of what we had talked about because otherwise this if we did that whole list we might be 5 years right

before we actually could accomplish that list. Yeah. So more or less so so the plan points to exactly you know the public safety one you know Yeah. And even with that not being done yet at least we should have an idea of when we're going to get it done. Okay. Yep. All right, let's uh go ahead and take a pause right now. We'll try to start our uh policy session at at 7:00. Wednesday, do you guys have any drink