City Council - Regular Meeting

for a lot of people. So, I suggested a message of some sort at both ends because um that was just a suggestion. Um, and remember that city council meeting at 4:00 it all cleaned up ready for us. Makes you assume it's not clean. Nothing. Those [laughter] guys are really busy and um they're going to be

they're going to be getting some bids for the cemetery, the reception to be paid at the same times. And um Homegr East, they'll be they'll be going out to be to do the secondary water and homegrown home east with secondary water. So, they're busy. Thank you.

Uh, we've got I gave you a flyer here. So, one of the economic development uh initiatives right now is Main Street Ride revitalization update. Um we've got the we we have approximate we have the RDA funds are going to be start becoming available and so we've been strategizing around that and how we deploy that capital as it comes in and make sure it's useful and creating economic development on Main Street. So one of the things that we've come along with is uh recommending the framework for Utah Main Street program. [clears throat] It's a national or it's it's nationally done, but there's Utah Main Street program and it's it's under the the Department of Cultural Community Engagement. So, we're applying for that or proposing that we apply for that. It's $300 a year, but with that comes a whole program of exactly how to go about doing the street project

so that we're not trying to guesswork at this. There's models that are already established that work. Um, and then we'll take all the feedback that's been done already from our mainstream committee and we'll we'll put it through that model and get the guidance that we need and move and move quickly. So, we're applying for that. We've already talked to the lady um that's in charge of it and she's like, uh, yeah, get your application, you know, so [clears throat] I think it it should go well. I would assume that we'll be accepted. Um Jared Lewis has been helping with a lot of that. Kelly Wood has been key in helping us um and she's the one that found the program in the first place and we've been we've been chatting through with that Trudy Hatch Mic Sean Mill and then myself. So we're just gathering the data to know exactly how to go about it and then as soon as we do part of this program is that they will propose the whole organizational structure. Uh the immediate next steps are we're getting starting to gather together all the downtown business owners of the buildings and the people. Um they'll be hearing from us. We'll be reaching out to them because they're the ones ultimately are going to make decisions on facade grants, you know, all of those. So we're [clears throat] starting to gather that and then we're going to be attending a workshop. Tier one application opens up on April 15th. So we're we're putting that in. And what as a council, all we need to do is just know that that's coming. There's no formal action tonight, but down the road, it it'll most likely involve a resolution of support. So, we can maybe establish a 501c3 organization for the downtown redo. That's how they often do it. And that's because of corporate matching and and different things. So, anyway, it's underway. Um, I'll keep you up to date. If you have any big red flags, just let me know. Is that something the city city sets up or is it like a downtown alliance type?

Exactly. It'd be a downtown reliance group um working in conjunction with the city with the RDA. It's got three three people. So I think I think what goes along with this is is the main street committee is done. it's no longer and now it's it's becoming this and it's becoming an alliance with consortium downtown and they'll be the ones that will run with this now and Kelly's been working very hard at her side of it and then I know that all of these individuals have been amazing Jerry's been great. So thank you to everyone who's doing that.

Uh so that's that update. As far as parks and wreck, I mean, I can talk a lot. I don't know how soon it would want to go. We you did get the the email just today with with that update and it contains everything that I was going to say. So, my wife got me a mug one time and said, "I just survived another meeting that could have been an email." So, honestly, it's right there unless there you feel it would be good to talk about it a little bit. So there's I think a lot of that be brought out in that meeting on the fourth, don't you? Yeah, that's one of the items um on the fourth. Thanks for highlighting that. Um I think we're all helping.

What time to be? Yeah,

I've got it in a text somewhere. It's fine. I'll be looking it up, I'm sure. Yeah. Yeah.

And get the public to show up for that so we can get feedback. And then the other thing that I think is a highlight for for this meeting to make sure those that are watching hear it would be the wellness USU wellness survey has gone out. Um, the more feedback we get, the broader the responses we get, the more we as council have confidence in making decisions based off the feedback that we've received. Um, I have seen some feedback about the questions themselves. Um, do our best to nonbiasely ask the right questions that that help us get there. And we are being challenged a little bit I think on on the questions themselves that they were biased. I personally don't share that opinion, but I just know it's a you know some may feel that way and that's okay. Um but uh I I do think Zach did in his best intention get the questions in a way that we're you know truly just seeking to understand. um if we need to do some follow-ups there. But when you get when we get the you wellness report in, we can look at the questions and make that judgment. But the more feedback we can give us to understand the people's opinions, the better off we'll be. But that is underway. So try to get everybody to participate.

Thank you. The fire department had a another meeting with Jeff. We had a meeting with the hospital and he's worked in some of them issues. They got some the train they got set up with the hospital and the weeper dispatch on their their questions and uh I mean they're just plugging away. I mean he's they're still short people over there and you know they're just taking care of business but they're uh he's got some things he's working on that I mean he he seems to be on his way. He had a bunch of stuff wrote down so good. Good.

And I think the library thing is done. I went in there today to talk to him. Kim wasn't there and I so I didn't really get talked to her, but they said they're through doing with Garland. So I don't know there's a separation. Yeah, they've separated that Garland Treemont and Library thing. Do you know what like sparked that? Um all I know is what our librarian said. I talked to the uh Garland City Councilman last time meeting and she said they didn't want this separation either. So I don't know. I don't know. Interesting. Yeah. It can go to Did we go to their city council for a vote or something? I don't know. I

I would think so because that city council is the one that told us pardon there just tomorrow. Yeah. I don't know. Is that something that like would we have to separate that? [clears throat] I think the library board would have made that decision, right? I think Garland person made they had a new person from what I heard is a new person didn't want to go that way from Garland not library. That was not Tmont. Fremont still wanted to continue it because it helps the patrons and it's good for you know but they garland didn't want to do it.

Okay. Um I had a aha moment this week and so I just wanted to talk to all of you about it. One of the things we went and we assigned all of us these different responsibilities. Um, but we need to remember that Lindsay is the administrative side of the the equation. And I I found myself several times sticking my nose in her business, which I shouldn't be doing. And so, uh, let's take care of talking to people and all that, but if there's an issue with employees or anything like that, Lindsay will deal with it. So, I was going to ask about this today actually because city council would take 80 hours a week if you let it.

Yeah, pretty much. Right. So, the question is, you know, there are times as much as I'm willing. So, for example, um fire chief reached out saying, "Hey, looking at some financing lease option. Would love to get your opinion." As much as I love Jeff, I'm happy to go, I don't know when I would to speak. But the reality is so that is that something that I should be involved in or should I point back administratively to her and let her get the right people involved? That's what I would do. Okay.

Yeah. Because again, I'm in in like I'm willing to serve, but I'd also feel out of bounds by even offering opinions in that setting.

And that's part of the things we learned this this last week or so is we're the legislative arm. So, we make we make the law. Okay? The city upholds it. And so if if we're doing anything to influence decisions that the city employees and all that are making, we're really out of bounds. Um we're here to put the law in and and make sure that we're doing everything on the legislative end. We've hired a great manager. We've got good staff. Let's let them be the administrative side. And so yes, I think that's a great example. anything that is administrative. Uh Lindsay is happy to take care of it. Absolutely.

Yeah. So, just te [clears throat] it back that way. Yeah. Yeah. And then, you know, she'll reach back if she needs help or anything like that, but let's leave that in her in her court. You guys okay with that? Yeah. Oh, absolutely. [laughter]

Okay. Um, next on the item or on our list is letter A. This is a vote tonight on a resolution 2617, appointment of the mosquito abatement board. Um, we put out some applications and I'd like to present the name of Debbie Bratner to serve on the Mosquito Abatement District Board. Um, we have a a resolution in place to vote on that tonight. any discussion on on that? She's really excited to do it. And so, she has the time. Yeah. Great.

And and she and it makes her feel involved and so I'm excited for her. She actually had to go and we needed someone there tonight, so she went as representative of the city, but until we put her in, she's not legal. So,

okay. No questions. No. Okay. Um, next is citizen advisory committee. Um, we two weeks ago we had a discussion on this. We have um we have Norman Jed here. If you have any questions for them, this is the we have the ordinance and the charter in here for the citizen advisory committee. Any questions on that? It's it will be a public entity and so it will run like a planning commission or a DRC or or any other public entity. So, and I think they did a good job of covering what they're going to do in our last meeting.

Well, the packet that they put out was really nice. I read it and they did a good job on that. I was really excited when I read it. Those those meetings are all open meetings, right? Mhm. Okay.

And so they're open to the public. Public can come and listen to them, but they'll have their board and and they'll be discussing those issues and they're uh we'll talk about it later, but we won't have anyone from the city legislative side at those meetings at all. Um, and I would uh, if this passes tonight, I would encourage anyone, any citizen that's interested in, um, participating. Well, Norma, I believe we're going to put together some applications and get them out there so people can start to sign up and we'll get them going. So, I'm sorry, but I just haven't finished.

Okay. Thank you. Any any questions on the citizen advisory committee? Is that something that's going to fall under one of our stewardships or is that I think we put in there that we were going to have a city counselor as part of it. Yeah. So, someone will I haven't assigned that yet, but someone will be assigned to it to be more of answering the questions like we're doing here with the other departments like participatory. Yeah. and and we'll talk later, but not even go into the meeting. So,

I'm excited for them to get going. I think the information they can bring back to us is going to help us with our decisions because I think that's a big point of what we're missing is involvement and to hear from the community. So, I'm really excited to see what you two can pull out with this. I really am. It's going to be great. Thank you for taking this on. Okay, letter C. Jeff and Sam are going to talk to us about the general plan.

S join news or

no just me. He had a conflict this evening. Um I don't simp I don't wish to replace how many planning commission meetings that man attends throughout the wild front. Um so before um before we or before I ask Sam to start putting awards a price towards um the cost to have Landmark help with the land use and the general plan updates. Um, I worked with him to prepare this scope and wanted to present it to you guys to just talk through um, see if there were any questions you had, any changes you'd what like um, as I've been putting together the budget for next fiscal year. Um, I just want to be able to know that this is part of the budget. Uh, we are going after a dot [clears throat] grant, but going after a grant doesn't mean having a grant. So, um anyway, I um it's it's [clears throat] really broken down into four phases. Um the first one being some internal due diligence that the staff and Landmark would work together reviewing all of our current master plans, seeing where there's good consistencies um where there might be some uh discrepancies just because of of either data projections or just where and when they were done. Um the second step would be pres um starting a due diligence cycle with or not a due diligence but a a data gathering cycle with the public um helping to engage in and understand what uh the public was hoping to see. The third phase is um to start working through the small area plans. Um, there are two spots of Tmont right now

that I think could use some proactive approaches. Um, and I've asked him to include those in here. The first is the area out by the inland port showing and master planning that to a little bit more granular detail. Um the other part is um from Freedall Heights down um south to I was going to cut it off just south of Rocker Road a little bit, but I think those are two areas that if the city could have some planning and have some input, it would help is we could start to see pressures um of development moving that way. Um and then the last phase would be um tying a ribbon on it and presenting it to the public for final touches. So um we can get into it more detailed if you'd like. Um I'm not good about taking up 10 minutes to do anything um except going to max to eat an ice cream shake, but that's more because of the walk time and less. [clears throat] How will the citizen advisory committee work in correlation with this? Will they be hand in hand?

Um, is there any interface there?

There is. So, we um as we were working on this, the NPI, the neighborhood partnership group, um had been a little bit more structured and so we tied in how to communicate through them to do some of the data gathering and the public input. Um but we're happy to to add this the citizen advisory committee into it um as well and then just have them maybe help be lea zones for the public for the input gathering and then also for maybe we'll we work through them more internally and less of something that landmark has to be present for. So cool. My concern is with hiring a new employee, I would like to hit their payments on this before we move forward and then I would really like to have a budget amount

before this ever moves forward. I think the new employee deserves the right to say this is the direction I want to go in and maybe that employee has in their wheelhouse a plan that they want to move forward with. So that is my caution and we wouldn't be able to we should not move forward at all until we have the get-go from the funding for the grant. And so uh there's nothing that we will be doing on this until we hear that for sure. And I wouldn't suspect that would be for another month or two. Okay,

sounds great. No, this is just about making sure the council um the consultant knows what to put a price tag on. Uh because if we're if this is just an example, if the the council and the staff felt comfortable enough working through the NPI and the CAC and we said we would report back to Landmark and we could take public outreach out of the scope that impacts what they're going to report back as the fee to do this. So this is us me coming to the council asking are you good with this checklist for a consultant to come and help do the planning updates or do you want [clears throat] something adjusted in it um I think looking over this includes a whole annexation map correct?

Yeah. Okay. Well southwest section. Yeah. So up on the hill and everything as well. Okay. Is there a Like is Remark going to do like a statement of work? Like this is their statement of work. I mean kind of an itemized like this is their statement. Okay. Let me let me drill down on a little a little tighter then. If the new stat has the ability to do things inhouse that Landmark was going to do and bill us for, what does that do to the cost that they that they save? See what I'm saying? Yeah. is lower.

Like if we can if we can do stuff inhouse, we should be paying an outside company to do stuff that we can do in-house. And so what I want to know is how that how that affects that. And I don't think we can know that until we have that new staff hire. And so I I I don't know. I I agree what you said. I think we need to really wait and give our new staff member a chance to weigh in. Maybe they want to go in this direction, but we should strap them into something that they can do in their own wheelhouse. Well, I think both staff members, right? Both the finance director and

well, too and the zoning. I mean, they're going to be working hand in hand in this. So I think all three are going to play a key role in where we have Is there a reason why we need to move forward on this tonight or can we table it for I mean it's not a it's not an action item. It was me presenting.

This is an itemized list of work that the consultant would feel like we both feel would be Landmark's job to do when updating the general and the land use plans concurrently. And if the council has any feedback more on what's in the item and less about the timing of when this happens, I would take that to landmark tomorrow or, you know, the next time I talk to Sam. Um, so if there is something that the council would like to see adjusted in this, if there's something you feel the staff should be uh willing to take on or that we want to try doing something just in house and not in this, then let me know and I can pass the word on. Um,

and this is this doesn't oblig obligate us to any kind of an expense or anything at this point, but this is the beginning and we'll have someone uh we have uh applications in place and we should be starting that process next week and so this should all roll out about the same time I think. Thank you so and let the new employee have a say. Quick question. Are there any parts of our current cuz we've updated the ancillary plans that feed the general plan. Are there any parts of those that do have urgency?

Um or we're adding a new ancillary plan with the parks plan. That's a new one we've never had before. Um uh oddly enough, the transportation master plan didn't take into consideration how much of the hillside might be annexed and developed. Um [clears throat] because we were done with that one about two months before we met with the the landowner on the hill. Um so it's funny how fast plans can become outdated. [laughter]

Can I ask a question on that? Yeah, it's more like from my understanding like I I see a lot of I see a lot of different dates like you know the the original master plan was what 2002 and then some other dates like some amendments done. How do we avoid one is our is our master plan does it contain everything and is that up to date or are things are we looking at a team of raceh horses and some you know talking ahead of others like what's the um every city looking

yeah every city does their master planning as they best see fit um Tmont traditionally has had a general plan that is more of an executive summary and then has plans depending on the topic that support the general plan whatever is important at the time. Yeah. Well, not even whatever is important. So, if you want to see our like what's the plan for roadways? It's our transportation master plan and you can go read through the hundreds of pages that we put together for that. Um so, it's a it's a great read. um

parks and um the integrated land use plan that we adopted in 2023 uh had some of the parks and open space inside of it and we've now taken that out and created our own parks master plan. Um and so what we've generally done is looked at what is the need right now or what are some master plans that we need and then we we get those handled in. So a good rule of thumb for Tmont moving forward is that about every five years those master plans should be reviewed and and likely updated and that will keep updating the master plan is much cheaper than re recreating a master plan. Um, so in this instance, like the reason we're going to SAM and to landmark is is this is less about creating a new plan and it's about revising the current land use plan and then adding those small area plans in to help give the city some uh administrative uh guidance and some proactive uh thought process so that if development comes in one of those areas, we've had the citizens input way before the development pressure comes. Um the reason we left the hillside out is that that is uh one developer and so that can be worked out pretty simply where the two other area plans could be a handful of of different groups and and I felt it would be good to just have the city adopt a vision for those areas um before the pressure. [clears throat] And if I can add, Jeff, part of what I envision with that too is like the general plan is like the table of contents and and it has a definition and then here's the table that goes with it. Okay?

And it should call out in that the review periods. Okay? These need to be reviewed every five years. And then we'll make sure that those are following that review process and getting updated on time every time. And so the way our city works, that's the way I envision it is it's nice. Is that being done? That's what we're going to be doing [clears throat] with this plan. Yeah. Yeah. That that's the idea. Depends on who buys what, who's got money, and you never know where the Yeah. Gross going to be, you know, goes crazy. It's kind of raceh horsy.

Yeah. Um, but that's why I think I mean the area from like Freed all Heights down to Rocker Road, I think that's one of those spots that um

coming and it's one of those spots too where uh it's it's all close to existing infrastructure. It's all uphill from our current treatment plant. Um it's also a spot that doesn't have a lot of um utility steps to it. So it's very uh there aren't really a lot of constraints to it right now. And so I think that's a space where getting the citizens input and having a plan put together. We'll just give some guidance is as developers come in regardless if that's next year or in 10 years that that we've had a plan adopted that says, "Hey, you know what? We're we're still comfortable. we'd still like this. And that gives us a chance to go up to bodies like the school district or um uh UD do and start working through some master plans and not just um although I do enjoy it flying by the seat of my pants.

Can I ask one off topic? Oh, sure. Just because people keep asking, I don't have an answer. Right. the on SR13 and about 108 south is that what's going

People keep asking me and I'm like a regulating reservoir to bring in a bunch of water and let it fluctuate up and down according to demand and yet not cause significant ripple in the canal systems. It's got it's got automatic gate automated gates that talk upstream and downstream to each other. Same thing as we put in down here and got to be done before The canal comes in.

Yeah. Really?

That's what my grand So yeah, I mean um we've got a her husband choke out. Um normally they think that means he's in trouble. Um yeah, time's on our side with this one. Um, I just wanted to make sure that whether we have the grant or not that I take it into consideration and how much to allocate per in our budget in the planning and community development budget this coming year.

And I guess a good way to look at it is, you know, I'd rather see is make sure we put the max in the budget and then if we can get some support from staff to cut it down, that's great. It just helps us more to have money left over. So that we just want to make sure that we have correctly. I'm chomping at the bit for the economic analysis section. [snorts] Yeah. You know, because that that piece is so insightful and you're building an economic development plan. How do you

2019 to 2026 is like a lifetime of change. I mean in the 2019 data it was anticipating that we might be at 10,000 right now or 14 135 right so it like it way underestimated on things and it's way out of date so we're kind of I mean it'll happen that the next five yeah we're just we're flying a little bit blind as it relates to the economic development plan

is there a way on uh in fact if nothing else this discussion with Perry uh kind of like this is a whole world that I've never I've never dealt with but on on the the rate growth and things like that is there like is there something historical that that caused that that unanticipated explosion or I mean are there other methods that engage that a little better or coordinated regulation.

Yeah. Yeah. I mean beyond that because and here's and here's my concern on it is that with all of the growth uh police and fire and public works have to keep up with that growth. And if it's if it's not anticipated when if it's you know if it's not if I I just don't know another way to say it but if it's not more structured and anticipated better how can those three entities possibly it's a whole city though. Yeah. It's a whole well mayor and I were talking about with the finance director one of the initiatives they're going to have

is the formula for at with with growth comes the demand of those things and an allocation of budget has to be automatic for those things so that chief isn't wondering whether or not you know he is have to put together a pitch and try to figure out it's just the ratio says we're here one per seven or Exactly. Yeah. It just needs to be formulaic and that's part of why we're investing in a finance director is to have that put together. Thanks. Sorry.

Thanks, Jim. Uh, any further questions on that? Okay. Uh, letter D. Um, this is just a discussion item only. I'm I love to find culture and in this case I'm calling it ordinance culture. In other words, we've always done it that way. So, we continue to do it that way. And I love finding where we can change and make things better. And I did some research last week and found out that through some influence of other employees and and city council that um when it comes to DRC meetings and city council meetings and other public open meetings, we as the city council and mayor should not be attending those because we can influence decisions at those meetings. And what happens is now all of a sudden we open ourselves to litigation from a developer or a citizen. And so uh we're coming back with a hard fast rule. No more attending any open public meetings as a legislative body. Okay.

And here's what happened. I'll throw myself what meeting DRC all the planning commission is the big change. We've gone we've gone to that for ever.

So I uh I showed up to the to the DRC meeting. Christy and I I did because I I didn't see that it was on my on my stewardship before. I was like, "Oh, probably ought to go to those." And so pulled up a seat to the table and they're talking about some some different things and I'm like, "Oh, we could do this." And throwing all this in and I'm like, "Oh, cool. That was educational." And as I was as I was walking out, I had mentioned to Cynthia and she was like, "You're not supposed to know those." I'm like, "What?" She goes, "Yeah, there's they pass and all this stuff." And I was like, "Starting now?" And so that's where that's where it all.

And so then we reached out to the Utah League of Cities and Towns about planning commission meetings. And the the lawyers there said, "Yeah, best practice is is just stay out of those meetings, let the administrative side take its course and come to you guys and you guys are the ones with the final book." So we we didn't see you. Yeah. [laughter] So you have you have something every [laughter]

So that's why you know like with the CAC uh we don't want we won't be well we'll have a liaison but we don't want them attending that meeting. Um they're kind of here to help. Now, the NPI is not a public meeting. And so, if if Christ if Christine or someone wants to invite one of you over to talk about that, you're okay. You know, we we can't be a quorum. So, we can't have three of you there. But, uh so in those nonopen public meetings, uh that's a little different. But in a formal meeting like that, that's going to have to be the the rule from now on. And I would suggest that if you guys can think of any other ordinance culture that we might be following, bring it up. That's fun to find.

You know what are we doing? Library board meetings. What about the library board meetings? The library board is not Is it an open public meeting? Then you shouldn't be going to it. Okay. Yeah. [laughter] I think from just the two years I've been here, it if people are going to something, it ought to not be the same two people from everywhere. If you see what I mean? Yeah. If you're not supposed to go, fine. But it can't be to me. I mean, it's just like we talked about we got to go serve. Well, I could have talked to that last time, me and Wes and Brandon, and never talked to anybody about Main Street

cuz we were cooking hot dogs. So, if if we're that then we all need to be do what something or not because I I mean I in fact I thought it was a disadvantage for West and Brandon because they were running. They weren't they weren't they were running and I I wasn't but the same thing with meetings. It just can't be the same two kids. The same person can't say, "Hey, I'm going to go to that one. I'll go to that one. I'll go to that one." And then then if we're not supposed to do them, then yeah, makes it easier, right? Love it. Yeah, that's even better. So, no. So, interesting interesting [laughter] things we found out this week, but that's what we'll do for now on on national.

Um, and then the last item is E. We are rescending or repealing the resolution 2614 which was the PUD on rivers river valley

river valley that we voted on last time and we did not have a public hearing and because of that by law we have to repeal that and go back and if we decided to go with the PUB again then we would need to have a public hearing wait 10 days and then have the discussion at the end. So the this one tonight is resolution 2614 repealing a decision we made last week because of not following due process. Any questions on that? Okay. I hope she [laughter]

What happened [laughter]

Okay. Ready? Okay. Welcome to Tmont City Council meeting. We'd like to welcome everyone that's joining us today. We're excited to [cough] be here and and we'll go ahead and get our meeting started by having a call to order. I will call RO for the March 3rd city council meeting. Council member Lewis here. Council member Jet here. Council member Vula here. Council member Oiler here. Council member Wester here. We have a quorum present.

Thank you. We'll go ahead and get started with our opening ceremonies. We're going to have an invocation by uh Christine Eping is going to give us the invocation and then I've asked Sicily Smith to help us with the pledge of allegiance and her father's going to help her and so we're excited to have her come and help us do the pledge of allegiance. So we'll go ahead and go to that part of our agenda. [clears throat] Our most kind and gracious father in heaven, we humbly bow our heads as a community and brothers and sisters here and we thank thee for the opportunity we have together to express our concerns and to figure out ways to move forward as as a community and as citizens. and we thank thee for the opportunity and our freedoms that we have. We ask you to bless this meeting this evening that we will we will find truth and we'll find a way to to grow together and to be united in heart and spirit. We thank thee again for this wonderful opportunity and we say these things in the name of Jesus Christ. Amen. Hey dad, come just right up here.

Repeat after me. Ice to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Sisly, good job. [laughter] Thank you. Okay, we're now at the point where um I would entertain a motion to approve the agenda. I would like to move um from the consent agenda item C to strategic business just for some discussion, please. Okay. Does that need a second? So, you have a motion to approve it with that change? Mhm. Okay. And I'll second it. Okay. So, we have a motion and a second. All those that can approve of the agenda as it's been. Motion can do so with a yes. Yes.

Yes. Yes.

Any opposed with a no? Okay. We'll move forward with the agenda with that one change. Once again, uh any declaration of conflict of interest? Okay. Hearing none, we'll go ahead and go to our presentation. This is the best part of the month is having these young kids come in here and we get to honor you for your wonderful citizenships within your your schools and the examples you are and we just like to see the respect that you give each other that you give to the other students in your school and to your teachers and we can learn a lot of good lessons from you guys. And so we have here some certificates that we're going to hand out. But the most important is there's a Dollar Tree gift card with it. So we will be handing those out. And I've asked uh Councilman Lewis to help me this this time. We all take our turns and we'll announce your names and then you come on up. We'll shake your hand and then please stay up here. We'll get a picture. Now, one thing that I need you to do, see this little certificate that uh Councilman Lewis has on the back? There's a Tree Mountain City thing. We don't want to take a picture with your name, okay? Because then all of a sudden, we're advertising people's names out on the website. We don't want to do that. So, when you stand up, if you'll hold it so you can't see your name, we would appreciate that. Okay. So, principles, if the principles are here, please come up. We would like you to come up and recognize these these uh wonderful kids with us.

Ellie standardly [applause] Davis. Aniston Downey. [laughter] It didn't start. Lennon Cedarville, Torque Wardle, Degan Butler,

[applause]

Wesley Coburn, Logan Pppleton, Jack Smith, Sky Arena,

Jace Odell, Journey Porter [applause]

and Henry Olsen.

Did we miss anybody? Have we missed anyone? Okay, great. We're going to go up on the stand, stand behind, and then if you'll all collect in together, remember, hold your your name so that we just see the city. We'll get a picture and then chilling away and you can come up and take all the pictures you want.

You guys come up. Okay, we're waiting for the people behind you. You guys are doing ready. [laughter] Okay, ready? One, two, three. Stay there. Your parents want pictures. Act like you're happy.

Sorry. [laughter] You've been in meetings. [laughter] Thank you. [applause]

Thank you.

[clears throat] [cough] You welcome to stay. You welcome to go. We'll go ahead and continue forward with our meeting here. So, it's up to you. So, you all [laughter] Thank you. Thanks, sister. You're awesome. [laughter]

I told that was the mayor. Last give me

[laughter] [laughter] continue our our meeting. Yeah, we'll go ahead and continue our meeting. Thank you. We're excited for those those kids and they sure bring a fun spirit to the meeting, don't they?

All right, we're at the point of our program for citizen engagement. This is where hard conversations require the honest truth in a respectful. [clears throat] We are committed to fixing the problem without making it personal. Let's keep the conversations productive so we can get back to the work of making a better place. Everyone gets three minutes and um we'll limit it up to 30 minutes. We welcome you to come up and speak about we would ask you not to talk about the resolution what number was 2614 or 18 [laughter] 26

2614 or ordinance number 2603 because there will be a point in the program where you can talk about this and we can have some good open discussion about those. So with that in mind we can't close the door. Um maybe is Greg. Are you back there? That is Greg. He's Greg. Thank you. Yeah. Yeah. By by law, we can't close doors. So, but yeah. Thank you. Can you hear a little better now? All right. We will now open it up for public comment. Did we have anyone signed up or anyone on the door?

Okay, then if you're on there, you get to be first. Ben Greener, president. I uh just want to thank for getting the flag up and the US Space Force force flag in place. And just one little detail, there's a special order go in. So, we need to rearrange it. Okay. Starts with the Army, Marines, Navy, Air Force, Space Force, and then Okay. Thank you. Point that out.

You can look up on the internet, but it's United States Army, United States Marines, United States Navy, United States Air Force, United States Space Force, and the Coast Guard. Okay. We got the Space and then uh you had mentioned the one time before about a light too. We fortunately we have some conduit that goes down and we're working on that. So, we're in good shape on that. bring out if we need that. It's been wrong for a few weeks. Thank you. Thank you.

Christine Edling and I wanted to just comment on in the workshop you talked about public input. I think it was item 1.3 with the general plan and I just wanted to uh to affirm that through the NPI we would love to help and work with landmark designs. We I did a survey last year and got over 40% response rate out of 400 citizens. So I would really love to help which is really good. Love to help in any way, shape or form to get a a a survey distributed just so that we can get some more um updated input and data um because I really think that we can we can get some good data from I've been talking about it at our NPI meetings about how we want your input on on the general land use plan. So, please use use us as as as you will as a council. And I just want to make sure that you know that that was aable option because one of the options was to go with a third party. If we can save the city money and do and do the job that we need to have done, I'm really happy to help in any way that we can follow whatever parameters we need to follow. So, that's all. Okay. Thank you so much for everything.

Thank you. Hi, Chris Anders, the resident of Tre. Um, during your workshop, uh, Brent had asked a question of how to project growth. And so I just want to throw concept out there as we get our our new plan uh for the city finalized and uh as you as we decide what pieces of land are uh supposed to have which code I think um in any case you should be able to plan off of that if you stick to the plan. Okay. Um, and one thing that I would like to see until we have a new plan in place, I think that it would be a good idea not to uh change what we already have. Um, it just doesn't seem right. And and frankly, I don't believe that we're ready to go from like there's one plot that is trying to get an R110 change to an R1 RM16. Um, and I know for that particular place is it's just not ready and I don't think we as a city are ready to do that. Um, and so I just wanted to throw that out there.

Thank you, Chris. Could you hand these up to the council, please? My name is Lane Wilding and I'd like to just talk about a couple quick things that would be really helpful for us as citizens if you could do these and ly you might want to make a note of this for your team as well. Okay. But uh go to the next slide, please. But it appears that Trion is really trying to make things work and make us a really good place. And we're looking for a lot of public input. And quite frequently when the meeting notice is sent out, it says there will be opportunities for public input. And so when we go looking for the documentation to review and look at it, try to find it. meeting notices there. Awesome. I appreciate that. Couple of examples. Turn over the next page. Next chart. This is one that I got just recently. It says, "We're going to discuss uh these PDAs um at a meeting tomorrow looking for comments." I looked for these documents. I couldn't [clears throat] find them. I sent an email to Jeff. He responded back and said they're all being distributed through the NPI with Christina. And I go like, "That's kind of silly. We're going to it's going to be an open document. It's going to be an open meeting. Why can't we just attach the documents as something there so that we could actually have them at our fingertips to look at and to review? The next one um is a public notice of a resolution that was passed. I wanted to see where it was and what it was about. Uh that address, by the way, doesn't exist in Google search. Thanks to Cynthia for sending the actual document to me. I said email but uh it would have

been so easy just to have attached the document to the notes when you said here's what was here's what we approved attach the document to it'll make it easy for the rest of us the next one um even today looking at your agenda you know looking for input relative to the uh the uh the uh discussion about the establishment of the citizens advisory group and you're looking for input I couldn't find that document. Okay. Uh even though it was there at the clearly at the top of the do top of the email, I apologize. I missed it. I really did. I didn't get until this morning. And I've got a few comments I'd like to make on that and we'll do so when we get to that part of the meeting. The next one, here's an email that I got just this morning. Um some document that we're going to look at looking for comments about change to to something, but there's nothing attached. Now try to go find it and uh good luck. Okay. If you're trying to be a citizen and do due diligence and actually try and find these kind of things and look for them, it really be helpful if you did attach it. On a different subject, I'd like to just quickly address point out one thing that concerns me quite next chart. This is concerning um the zoning and PUDS. Um I am quite concerned relative to my three minutes. Okay, thank you.

Thank you. I think you got the note, but yeah, you you it's in here, right? Yes. Thank you. Thank you so much. And and I've always said that we need to move away from a radar O'Reilly filing cabinet to be a more open book and we are going to move in that direction, but this is an example of that. It's there and it's stuffed all over and it's hard to find and we need to change that. So, thank you. Thank you,

Jamie Puzzleton, Tmont resident. I've given Christie a handout this evening um earlier and I was just going to ask her to please distribute it to you guys, but after this gentleman's conversation, um I am a real estate agent in Utah and Idaho both. And there are 15 town homes right now that cannot be sold. 15. Some of them have been on there for 100 plus days. Some have been on there for 80 days. She can get a copy of that to every one of you guys. So you guys can all take a look at that. At the same time, there's 57 homes right now that are for sale just in the 84337 zip code. I didn't break it down into prices or variations or bedrooms or acres. I don't believe we need any more town homes. I don't believe we need any more apartments. Once we look at and if council would possibly be able to put out a document that shows this is how many have already been approved. These are the destinations where they're going to be. This is what our town will look like. So we as residents can take a look at that. And I think once council sees that as a big picture that might also make somebody say, "Wait a minute, we have this here in front of us as a diagram. as an amount as a what is coming already after taking a look at that with the citizen input and the suggestions this gentleman has put forward I think would be huge because it is still difficult to find the stuff that needs to be found and we couldn't even get a packet until today I believe to look at for this meeting so it it's it is one of those things that's hard to and those are just some suggestions but I would like to personally see from somebody what is already out there, what is is already slated to be built in a diagram form, in a presentation form, in a town

hall form, in a public something form, so everybody can see what everything is going to look like before it's done. Thank you. [laughter]

[clears throat] We don't have a big agenda. Do you want to take another couple minutes and talk about yours? Me? Sure. [laughter]

I appreciate that. Thank you. All right. Let's bring up that uh that chart right there. Uh the reason I'm concerned about this is if I read if I read the law or the code that we have about the residential density, we are not allowed to have anything less than 8,000 square feet. And the only way it can be changed to anything less than an 8,000 square foot single home one family residence is it has to go through PD PUD. If I look at the Valley Vista, Valley Vista right now is planning to have 75% of their homes, single family homes, will be less than the 8,000 square feet that's currently on the books. The only way that's going to happen is with the PUDS. If I look at the Heritage Country, 95% of their homes are going to be less than 8,000 square foot lot. So, my question is, how are we doing this? Some of their lot sizes are going to be 3,000 square feet. and you're going to put a you're going to put a house on a 3,000 square foot lot, you have 10 foot sides to come in. Now, there the PUB document is looking to adjust that to 5 foot. So, you can stand in between two homes, reach your hands out, and touch both walls. Well, that's crazy. I don't think we need that kind of high density housing here in Tmont. That's just nuts in my opinion. So, this is something I don't know much about. I'm still digging into it. I'm just learning that my opinion is I look at it and I go like we can do better than that. You know, if I talk to people on the hill where I live at, we're all for single family. And if somebody brings a PUB in and says, "Hey, we want to do this." We're all saying, "No, that's not what we want. We don't want that kind of density in our in our community up there on the hillside. We just don't want that." But the PUB might overwrite us.

So anyways, that's all I had for that particular subject. I will have more later when I figure out what to do there. Thanks. Thanks for your time. And in all fairness, if any of you had an additional minute or two you wanted to speak, you're welcome to.

Okay, very good. Thank you. Thank you for your comments. Those are those are wonderful. and we'll we'll follow through with those. We'll go ahead and officially close the citizen engagement portion and we'll move on to our consent agenda. Now, we have moved the resolution 2618 to the strategic business. So, we will be voting on a consent agenda that is the minutes from February 12th and 17th. the financial statement and warrant register and the appointment of the mosquito abatement uh Debbie Bratner to the mosquito abatement board as a representative for Tmont City. Any further discussion on these items

on the minutes? If we could please sorry if we could please add um on February 17th when we discussed [clears throat] resolution 2617, no 2618. Um I made the comment I asked if a town hall at public hearing had been held. That's not in the minutes. Um, I would like that on the minutes if you don't mind, please. I'd appreciate that. Okay. I'll make a motion that we approve the consent agenda with that exception.

Good. We have a motion and a second. All those in favor say yes. Yes.

Yes. Yes, [laughter] it's okay. Those opposed, they say no. Okay. Now, we'll move on to the strategic business portion of our our business or of our city council meeting. The first one we're going to put on here is the establishment of the city the citizen advisory committee. You you see the documents, you the ordinance, you see the charter that's been written up on that. We had the presentation last week. Do you have any questions or any discussion that you would like to ask um Norm or or Deb about this?

Norm um do you have an idea of when this is going to be up and running? Can you come to the front? Yeah, both of them can come up, please. summit. Well, I'm just curious as to what the time frame is. This has been the end of the financial month at work. So, I have not worked on the the application. So, yes, I'm working on that. My son is going to state robotics this weekend. I will try to work on it sometime this week.

Uh I also have a certification I'm working on. So, that's in April. So yeah, I'm trying to fit those things in, but I have uh Brett wanted to put stuff on the site. So I created an email for the committee. I created a phone number for the committee. Great.

So um there's contact information. Um the intent is to create a um online application and they' be able to decide do you want to apply for to be on the board? Do you want to be a team lead? you just want to um you know volunteer all the above. It it'll be the different teams that we have. They can select what they have other things like that and then uh can go from there. So that's kind of the I have the the general idea of what I want to have on it. I just need to to generate it. Uh and then after that it would be depends on what the response is. Um but um you know uh um was talking with someone uh right after the workshop and gave her the email that I created and said if there's someone who's interested they can use that.

Great. And I don't know what's that email? Uh chair.cac.treemont. Okay.

Yeah. Um and so yeah until there's a form there's there is an avenue of contact. Um and so um anyway, so then depending on the response and and you know where people are interested will vote from there and and part of it is a since the the committee seats are going to be based off of uh voting precincts. Um that's also going to impact you know how we fulfill things because we specifically want to have the board uh um across the city. The team leads and any other volunteers have no restrictions. they can do whatever they want uh where you know regular they can do as much as they want as little as they want depending on their time and and uh what they're passionate about.

I'm excited for you. So thank you for both of you. I mean this is great. You'll be a great asset. Would it be possible to uh put like the the notifications or the that information? Is that something that we can put in utility bills so that like everybody sees that it's being created and like is that

I think we had talked about a few different avenues of getting it out. Um I I know they've also been trying to to get me for a video. Um but yeah, it comes down to getting a paycheck and doing the video. So I'm I'm torn a little bit about doing those, but yeah. But yeah. Yeah. [laughter] So, but um yeah, we are working out something that I should be able to do that within I would hope before the end of the month so that we can have something and then you know um I there there you know you have some other videos out there. So yeah, you'll have me and then you'll look better by comparison. So there you go. And there was [laughter] good article in the newspaper about it as well. Oh yes, that was a very good article.

Okay. [laughter] But anyway, so and I don't know about we have the contact information on the web page when that was going to go live. Um, yeah, our our new website won't be going live till May or so. So, we'll have to get it on our current website. Okay. So, maybe Lindsay can follow up with Zach on making sure we get that information on there so we can get some [clears throat] Okay. some input and get some people signing up and they can always get hold of your J and give them your names too. So, okay, that sounds great. Okay, perfect. Okay. Any other questions?

Thanks for your support on this. Um, now we'll open it up for any public input on the citizen advisory committee. Does anyone from the public want to take three minutes and come up and talk about anything? You're welcome to.

Sorry, I'm an engineer. We do charts. Um, I'm concerned about the CAC versus the uh NPI team. I've been working with the NBI team and trying to help put things together for the West Side. Currently, according to the documentation, says they're going to be seven committee members. They're one from each voting district. We have four groups and it appears to me that uh they're going to be my boss if I look at it from an organization chart. Go to the next page if you would. I try to put a little flowchart together trying to describe to me and figure out who's going to communicate to who and how the communication is going to take place. And uh I'm not sure how how it's all going to happen. But as an NPI member, I've been struggling to get emails and addresses and contact information so that I can send information out. Part of my assignment has been to take information as I get it, send it out to my team or out to the community, the citizens, and have them give me input back. Well, trying to get people excited about that, I finally decided the only way to do that is to take fly around and put it in every door and say, "If you're interested, here's my here's an email. Sign up and I will put you on an email distribution list." It sounds like the CAC team is going to try and do the exact same thing. I'm going like, it seems like we have two groups that are going to try and do the same thing. Is there any possible way that we could possibly think about maybe merging these together? Maybe ought to have seven MPI teams and have one member of that committee be the leader of the NPI team for that area. As a suggestion, as a thought. Anyway, it appears to me that uh we got way too many things that are going to happen here and trying to get it all to work and to happen. So, I would suggest and recommend that we potentially put this on hold until we figure out how we're going to interact with each other, the CAC versus the NPI

and how we're going to do business and what is going to be our protocol because I don't want to do the work twice. Heaven's sakes. And I don't want our citizens getting confused by here's a letter that come from the CAC team and here's a letter that comes from me as part of the NPI team and we're addressing the same question and we're trying to get the same answer. Not to mention if we only have four NPI teams and now if you look at the map on the very last page if it's done by voting district the red lines represent the NPI teams. So the central district has to work with one two three four potential committee members. I work in the west district so it looks like I got one maybe two I have to work with. So the question is who's the boss and how are we going to work together and how we going to make this flow. So again my suggestion recommendation is that maybe we put this on hold and have a little more discussion relative to what the roles are going to be of the NPI versus the CAC so that we're all on the same page. You may want to put a flowchart in this document that describes the communication and how we're going to communicate with the citizens. So just a recommendation Oh, absolutely. That's what's fun about this is we can discuss that and and anyone else you want to involve in the discussion.

Okay. I appreciate your comments. I I really do and I appreciate you coming forward with those comments. The way I have understood it and this is just my own opinion. Um, NPI is more about the building, the developments, and Christine is running to try and help people understand and get public input on developments, and she can correct me if I'm wrong. and the CAC committee. We're going to be using them more for issues that come up that we want citizens input, but they will be crossing over a little bit when needed, but they're not going to be competing with one another. Like, okay, so we're going to if we're going to build a baseball diamond somewhere, how do people feel about it? That would be a total CAC committee. Wouldn't it be an NPI responsibility because they're building it in my area?

It will it will be hand just a sec. It will be hand in hand that CAC could come and visit with the real with the public and NPI can visit with their groups and then they can come together and bring all that information in. At the same time, we've asked them to look into possibly how people feel about the UFI Police Department. See, Christine's NPI doesn't will not be handling that. Okay. Um, so they are different and I can I can see your frustration and makes me sad. But I think we just if we can just give them both committee if we have I think eventually

because I would I would rather have it be united and like I because if we have a system like I thought it was that's kind of what I was thinking is that would be united and if we have a flow down like if we have a way to communicate to people effectively I think that would you want to utilize that right would follow all the same rules and regulations we're not giving Come up here you guys. We need to have it where we can be on. Come on up Christine and and J. We need to be able to hear it so that we can record it. Okay.

Yeah. And if I can I think my my understanding on it is that the the NPI would be able to to meet and have kind of that informal stuff without being subject to the to the open record or the open meetings act and having to do all those things. Am I correct?

Yeah, I really I think the citizens need a place where they can talk and we can talk freely. I like not being held down by by the same rules and regulations of the open public format. I agree with that. What I was trying to say is if when it comes to the communication streams, I think if you have two different parallel communication streams, it's going to confuse citizens. And so I think that we have to have a a communication flow. So the executive committee of the um of the CAC would use the NPI as a communication stream for everything. That's kind of how I can see it without it without us creating too much too. Does that does that make sense or do you not agree?

The other thing that we need to look at is is the [clears throat] original intent of this was the NPI reports and works with the planning commission. Right. Yes. and and the CAC works with the city council. So, they're advisory committees to those two organizations. Now, we do need to cross over at times because the CAC is going to need the information that the NPI and those people are getting from their group that that is the CAC going to have its own form of communication to the citizens directly to the citizens? That's kind of what I was wondering. We just heard that they were talking about setting up and they have an email and stuff like that.

That's for the administrative positions and to fill the the the board and stuff. Okay. So basically it's like [clears throat] best way to explain is probably call us wagon wheel and we're the center hub and all these other agencies are outside there and they can come back and forth any one of them to us and the information we have we give to these guys. Right. What about the information I collect relative to the It goes through the

If you collect this information that's your your project or whatever, it will go through you guys and then it and then and then it comes to you and it goes to the my my one concern as being chair of the NPI is getting the information diluted. If it go if I get it from the citizens and I get it and then I have to go to the CAC to get it to the city council, I kind of want an NPI person on the on the seat of the of the CAC because then you don't have this delution or this exchange of hands. Then you end up lacking that same thing.

It's okay if but if one person is on the executive committee, they can they still can they can still work with the CA. Can they still work with the NPI? Not really. Can I ask a question?

It's more of a an option that I don't I don't even know if it's legal or possible, but I imagine that I'll find out pretty quickly. [laughter] Um is it possible for the leadership of both groups to be the same people and when they are functioning as API uh dealing with the planning commission it's one avenue and when they're dealing with the the council that falls in the open meetings and they just have to declare which one it falls that would be but I don't know I think it brings up a apparent thing of just what we're talking about that

there's problem there's going to be a problem if we're button heads we have we still if you got the wagon wheel we're still where the outside or whatever we make have to vote and make the decision so you guys the ones will make the decision no matter what it's apparent that it's a we're after we're after getting collective but heads about it or it's not going to work no and and I have I don't think we will butt heads He's just trying to get the organization set up and Okay. Well, I think I think that if we're presenting something and these guys are the ones that collected the information, they're going to have to show up with us when we present it because they're going to have the majority of the information.

They're going to have to come in with us when we're presenting this. I like that idea. So, we need to tie this together a little bit better. And so, I I think that's one little loophole we'll work through before that would go with any department that we're working with. They would have to be here to present with us no matter what. So, so would you become more would you become our voice or would I get the opportunity to present the data? I don't the president of the um of the district. You probably have more information than we have. So, you would probably actually present that information, you know, and then we, you know, we work all this out in in the

Okay. I like that. I I like that idea. I think I think we it comes down to we have to work together with whether it's you guys or whether it's the street department, whether it's public works. It doesn't matter who we're working with. You're just the central hub that we all report to. Yeah. We're the ones that kind of have to collect all the data and look at it and then you guys are the specialists on it. We bring you in with us and it doesn't matter which one of these we bring you in with us. to present this information so that these guys get the best coverage that they can possibly get for whatever the circumstance is

and then we can fall back to the CAC reports to the city council and they can bring a specialist in with them which I really like and then the um NPI reports to the planning commission. I think that that works just fine. Yeah. And can you build We don't have that built in yet. Do we norm into the charter? What's that? The having a representative from that group come with the with the CAC to help in there, isn't it? Yeah, it was within the charts and I talked. Yeah, I think it's in there. Thank you. I could go through and go through Lane's points point by point. The precincts have nothing to do with the structure of

Come up here where they can hear you, please. the the the board of the CAC has nothing to do with the NPI districts. What it is is we're trying to get people from across, but it doesn't mean that someone from central or wherever is that's the only person you would talk to. We're just trying to get board members from across the city. Then they would get assignments within the CAC when they come in. But it doesn't mean that you have to report to three people or four people or whatever. One of those people though would be the representative and the the head of the NPI and that's what we had that's what we had discussed the whole time is what we Okay. Like I said I just got the document this morning.

That's my that's my guess. I'm reading it and I'm going like I'm not sure how I follow this process.

The other thing is there's been a few statements that are quite different than my intent or what I wanted to do. The main communication vehicle would be the NPI. I do not plan on sending out a newsletter. I do not plan on doing anything else. Information comes in from the NPI from the roots and it flows back out. There might be a couple other things that come in here and there. So, for example, one of the the teams is intended to be able to provide a better financial report, right? So, you can get something and it has a lot of numbers and words, but it if you don't have a translator, right? a lot of people like I have no idea what this means. What we want to have is a team that helps actually put that into I don't want to say simple words but essentially understandable jargon and and so it's understandable and that's really the intent of the financial it might be some help the city ask for something about hey we're looking at something you have some people might be able to run some numbers and things like that you know things like that but that's what it was it's not meant for like we're going to go out of the books or anything it's meant to provide some type of connection that might be one report that might come now, but for the most part, if something comes up through the MPI and it's just like, hey, we have this issue and we want to discuss it. We're going to hold um the CAC will host a open forum and um it would be similar to what we're doing right now. So, clock's not turned on. We're having the conversation. We're talking and then we're going to start looking at uh opinions on both sides, right? And then when we come through and say, "Okay, [clears throat] here's what we have." doesn't mean that I'm going to come and present it, right? I because I'm not the expert. I mean, we we both know from our history when we go to present the board, you send the expert, you don't send the person with the highest, you know, ranking or whatever management on the rank. So it would be the exact same thing that we would go through, we'd have the open form, we'd

have the discussion, but the person that would come here would more than likely be the the chair of the MPI or some that that they've decided would be. But that would be a decision within the board, but it would really it would look mostly to whoever is chairing the the NPI to make that decision on who should be presenting on their behalf. Okay. and and and so what that would be then is um we the the communication channels we wouldn't have the multiple and it would be and sorry for the rest of you but you know given our history on the boards you know we had a different level of boards we went through right but you always had the same voice for consistency as you went through right

and one of the things that I'd like to remind everybody including us here to highlight what uh what Blair said both of these entities are aware way for us to know better what the what the public wants. You know, we want to make decisions based off based off the public sentiment, know where we're, you know, where there landmines and, you know, if there's something we're going to take on the chin for something or where there's some some good support information flow for the decisions that we have to make is the is the whole reason that we're that we're doing this. We're not we're not trying to, you know, create a council within the council within the council within the council. We we want we want the information from the from the public. And that's what I love about about uh how this is set up and how it's progressing is because I I mean I can't I can't talk to everybody and and

I can't talk to everybody either. Yeah. I want to get everybody's email. Yeah. I can I can send an email to everybody. And so that's what that's what we're we're basing this off of is so that when we were we were all serious when when we said uh you know that we want to we want to hear from the people that that projects are affecting the most and the best way to do that is exactly how you're how you're doing it. So I would I would en encourage you not to get too far into the weeds on on things and you know structure is good and structure is important but the information from the from the citizens is what we need most.

I've done I'm trying to be sure that we accomplish what you'd like us to do. Absolutely. And also I guess one thing I may want to clarify is um as I was writing the charter so I was putting a lot of things down, a lot of ideas and I made one that was a workbook 35 pages and then so it was kind of you know here's all my ideas and everything and you know through a lot of different ways that was one of the ones that made into the packet. So what you're seeing is my scratch paper. So we didn't communicate well on that. So the first one that has the header and it has the rev 27 February or whatever it was, that's kind of the simplified version of it. The other one is when I started to get [snorts] too far down in the details that it it became more of a bureaucracy than anything else and I just said these are nice ideas. I'm going to take that and put inside and then I'm going to come back and and come at it a different way and try to do it from a higher level. So that was the shorter one which was trying to relay the concepts, right? the higher level things but not get into exactly how we're going to do it because part of how we're doing it because we talked about how we're standing it up is we're going to determine how we actually want to do those things. So the first part is we're going to create it and here's some of our guiding principles and so forth but exactly how we want to go about make you know who's going to support who's going to speak how we're going to do things we all want to do it as simply as possible and there's really three communication channels off the top of my head I can think of one was like surveys reaching out to people

right the second was an open form meeting and the third was coming through the NPI the structure that already exists that was it NPI are just barely starting to form Well, you're you're ahead of me. So, you know, Yeah. But but the thought was is as you know, we talked about the structure not they had that was already the fingers and the feelers out into the community and to be able to have people in the areas and then to get that information and then that could be collected and fed up and then if there's other stuff that comes in that can be fed back in you would already have that structure in place. Why create it?

Right. I appreciate Thank you. So, for the explanation, we're two months into this new term and [laughter] we're getting there and we we I I feel like we've accomplished a lot. What I'm most excited about with this is that the information that's going to be coming to the city council is going to be objective and they're going to say this many voted for it, this many voted against it. This is the temperature. It's important the city council know that. They don't just want to hear one side of the story. They need to hear all sides of the story. And so that's what I'm excited about and the FBI needs to be the same way when they present that data, right? I agree. So

I agree and I I just want to add one last thing. I really appreciate this opportunity for the public to have this avenue and for you as a city council, but also I validate the staff and their role in it. So then you can go and you can you can objectively say this is what is coming from the staff and their recommendations. This is what the people have. And then as the council members, you guys find what is the best for the city. Um we and and we totally know that it is it is just information. We are just an information channel. Um we're not any type of decision-m channel and we and I I just that's just something that I really really value in in being able to have both of those.

Thank you. Ju just on my observation he's talking about the hill and they want 8,000 square foot lots and all that. I can guarantee every one of them wants single f family homes

and that's the that's the decisions that we have because yeah the hill wants that and they're fine if they do it down by me but they don't want them up there and that's in every area. Well, and then then you have to take you just have to take information like is this the right location and the right time and that's and and there will be objective things on that like like does this fit is there is can they mirror and if they do that if they do the multif family housing is it in a way that's acceptable to the city as a whole. So, and there's, you know, we we understand that there there's going to be hard decisions made, and I can guarantee you every person up there is okay with with with adjusting, but they don't want to feel like a developer coming in and putting as much multif family housing as you can.

Well, I mean, you just see

Oh, I totally and I and I we do a really good job of trying to say, okay, where are we going to compromise? One of the meetings that we had there were they the the citizens actually said this might be okay for multif family housing in this area especially especially if we can get help with um funding for schools or something. You know what I mean? There there are things that we can we can see and trying to educate the public on PUDS and how it all works as a as a community has been top priority for me. And I think the the CAC with their different locations now all of a sudden it's easier for them to come in and say, "Well, these people over here that's not even close to this area feel differently." And and that's where we want to get that input is to [clears throat] know how we feel across the city, not just one location. Now the NPI that neighborhood will have their opinion and that will that will come forth. But

and I will get some objective debate over [clears throat] the both side. Y say you were saying earlier about reaching out and touching the houses lurking about this when we go fight a fire you get two houses that are that close together 30 ft apart I guess is about what we thought a lot of times 20 to 30 feet and we're putting water on this house to try to keep them from burning down you get them that close you got a real problem well like I say right now there's a proposal in PD James.

Well, thank you and thanks for the discussion and this is the exciting part about our agenda is we can have these kind of open discussions. So, so thank you and I appreciate uh where we went with this agenda. I uh I will open it for a motion to forward or whatever you want. I'll make a motion to come forward with the ordinance. Yeah. to approve the 263 2603. Hey, we have a motion to approve ordinance 2603. I second it. We have a second. Um, let's do a roll call vote, please. Council member Lewis, yes. Council member J.

Yes. Council member, yes. Council member, yes. Council member Wester,

yes. unanimous. Okay. The last one we're going to be discussing is resolution 26-8-18. Uh we are repealing resolution 26-14. This was a Bare River Valley PUB that we approved in our last meeting. Uh we didn't follow due process and so we didn't have a public hearing. So by regulation and law, we've gone back and we need to repeal that. And so um whereas on the strategic business first of all um I don't know did we have anyone that wanted to present anything on this?

I have some questions that I would like to ask if you don't mind. Okay. But before we ask the questions, can we Is there any public or anyone from the public that had any concerns or questions they wanted to bring up on this? Okay, Christie, it's yours.

Okay. Um, first of all, before we get started, I want to thank um Cynthia for the packet that she puts out. I guess I'm lone wolf. I spend seven hours reading the packet word for word. And the reason I asked about um whether there had been a public hearing or not in the packet that come out and 1.33.015 application and density a public hearing is required in ordinance with applicable state code and local requirements. Um, I asked if there had been a public hearing and that's I I felt like I want to know now I'm sorry I had to leave the other meeting. So if you talked about this and I'm repeating I do apologize a little bit for that. Um, why are we not moving forward um with a public hearing for the river valley where it was scheduled and then it was cancelled? That's the big question I want to know right now. Why was the public hearing canled?

Was there one scheduled? I don't know. There was one scheduled on the 17th, right?

Yeah. On the 17th, a public hearing was scheduled and um then it was cancelled. Um why did we not move in that direction? Why did we all of a sudden pull back and now the PUD is being removed from Barber Valley Development? Um, as I have read and I've spent many, many hours reading about this um, and the Bear Valley development was put together by um, not with Jeff to start with by Shan. Bill Coobe told me last summer that when I talked to him about this development and in fact that Treemont City was going to be paying a lot of money for the roads that were going to be going in and around there. I asked him about that and he said that once it's in the PUD, the PUD cannot be changed because it has been approved by the council. Is removing the PUB legal? And by removing this PUB, it's going to cost three months and save a lot of money because the development was going to help pay for a part of the road. Um, a chunk of Jeannie Stevens

Stokes Stokes, sorry, Stokes Park. When these resolutions and things come up, it's our duty to discuss or debate. We shouldn't be rubber stamping stuff. And this says it so many times in state codes and state everything that I've spent the whole last two weeks reading about. So I would really like to know why the public hearing has been cancelled and why we are removing the PUD from River Valley Developments. Wasn't the PUD put in place last week or two weeks ago? We approved it.

You approved it. We approved it, but there was no public hearing [clears throat] and by state law and that's why we're But I thought that's why we're repealing it to have a public hearing, but they canceled the public hearing for the 17th. Well, but I I'm asking, are we going to put the public hearing back on? Well, we have Well, from what I understand, they're they're

leaning towards just removing the PUD. So to me that add that that adds a whole layer of many questions that need to be answered. Okay. So you're if you're going to pull the PUD off of [clears throat] this this phase of the development. Does this mean we're going to cut back on density? Because your PUD adds density. There's a lot of moving parts to this as I have been studying and reading about it. And I have a whole great big packet about laws and ordinances with PUDS and how it can affect. Who's pulling back the PUD? Like the developers? The developer did. Oh, he did. Okay.

So, can I It sounds like we got Well, at least two questions. One, as of right now, the PUD is in effect. Correct. Because Because we approved it last council. It's not in effect. I didn't sign it. Okay. Okay. So, so can we put it even there? Subdivision on hold till we re Well, if it's not if it's not signed, is there anything to repeal? Does that make sense? We're repealing the our vote. That's we have to repeal that.

Okay. So, what it comes down to is that's a mixeduse zone.

Okay. Let me use another example. Um, if if we had another zone that was R 110 and they didn't apply the PUD, but we approved the the zoning and they didn't want to use a PUD, then they could go forward with their development because they're not doing anything different than what we approved. Okay? And so they could build their single houses on R110 and they wouldn't need to come to the city council or anything because we've already approved that. We approved several years ago a mixed use.

Okay? And so this subdivision or excuse me this development falls under that mixeduse zoning. So they can build within those parameters. Okay. The PUD was going to give some more density and some other things. But he's if he pulls that PUD, he can't take advantage of those. Okay. All he can do is live within the rules of the zoning of that area. So is that why the the public hearing was cancelled because they stepped away from the PUB? And so there's no longer a need for a public hearing because we're not introducing a PUD or a development agreement. Anticipate using next year. Uh

so is and grant one of these days I need a crash course on all this. Um but if there So is there a development separate from the PD? Is it two separate things? Like the PUD is an add-on to a development that's already been approved and that's what they're basing it off on or was this part of the the River Valley PUD? Was that part of the development? And the reason I'm asking in in that way is is there an approved development that this body approved that they're operating off of?

The answer would be yes. The mixed use zoning was was passed several years ago. Okay. So they're okay. So the PUD was an add-on that they were seeking that that that's the repeal and so they're not going to take advantage. And so and the PUD the city was going to benefit at Stokes Park because of the PE and um other other items, right?

For the density. Well, the Stokes Park was I I I think it was around $65,000 is what their um portion of Stokes Park was. And then we were going to be paying 65% of the road to be built and the developer would have paid [clears throat] 35%. And I think that's still the case. I I think but I I don't know that for sure. is that's still it was in the application that I denied and everybody else passed. So, I don't know if that's still going to go through or not. Yeah, that that's all part of the original agreement still.

Okay. That was made several years ago. So, I'm just my my question is do we move forward with this right now? I mean, where do we go from here with this? Well, there things just didn't go down great two weeks ago and um I I would encourage everybody to read these. Do you mind elaborating when you say things didn't go down greatly? Um

yeah, when I asked if there had been um you know the public hearing done, I really didn't get much of an answer. And to me it made me wonder what else we were missing. Was there something else we were missing that we should have been zoning in on at that time? is it it just didn't sit well with me to find out that it's right in it's right here right in the application. We need to have a public hearing is required and against the state law. Um I know there's a checklist that we should be going down and I s and I've talked about the checklist with the employee before. I I think I was an assumption that all that had already happened with Sean Warick that all that was already

it was like almost like spilled milk that that that was done but we we discussed that we can't go back on everything that's already been voted on. So no, but if we're supposed to have that that was my perception that okay that's why we was already

already in place. My thing is is if it says we should be having a public hearing and there wasn't one, but yet we were trying to pass a resolution and we didn't follow all the steps and we're breaking code and ordinances. That's my um perception is why why did we move in that direction when you know I spent four days going through planning commission meetings. I scoured every one of them. I also went through city council meetings for a full year. Then I went on the state site and I looked up um public hearings and then I did ask for some help and I was able to get the help that I needed to find this stuff and there wasn't a res there wasn't a public hearing. So my question is I really felt like I was deceived when something was trying to be passed and we needed that public hearing in there. That's my concern and I have and I will stick with my concern because I feel like as residents they have a right to voice their opinion and if that's not being done and it's not being put out there for them, we're not doing the right thing.

So I think, correct me if I'm wrong, we're talking about two separate issues here. One, how it was handled. Mhm. Um and I absolutely agree with you know public hearing if that's our process. I think we all we all do. And then two this resolution is so that we can do it properly as I understand it. We there are some questions with the way they're going to do it but that's fine. We will but well so what I'm saying is then the second issue is back to okay well the current PD um their interest in that mixed use what what has been committed those those feel like two separate issues too but I but I I I agree with the concern public hearing and

and I think you bring up some good points and I I think what we really need to do is number one button down our processes we do so that you as a council should just trust when it comes to you that's been done, right? Okay. There's nothing wrong with asking. I didn't know if that public hearing was I've been only been here two years if that was that was that before. Right. That could have already happened. I didn't city can do a better job of vetting the data and making sure that when it comes to you, it's gone through the proper channels and it's ready. Well, and I didn't know if there had been a public hearing.

Yeah. That's why when I read the resolution and it said we needed a public hearing, I wanted to make sure there was one. So, we were crossing our eyes and dotting our tees. You go into state code and you start reading state code. This opens us up to a legal thing.

I mean, it's it's not something to shake a finger at and it absolutely says that it's not something to brush under the rug. And so that's I mean when you start talking the legal ramifications that can come from that we need to be on top of the game. Would there be a would it be acceptable that [clears throat] anytime we're taking something like this under that as part of our discussion we go through and we get we basically go through the checklist of you know in the discussion phase is okay uh the date of the date of the public hearing the date of the you know XYZ whatever that checklist and then

if it's okay I I'll add to in the the new website on the back end. Um there's a whole workflow system. So if there's a resolution or ordinance before it makes it onto this agenda, it has to go through the the process the workflow and one of those if it's applicable in the public hearing. So we will be able to see so you'll be able to see in the city council dashboard you'll know what what stage it's at who's done what log and it logs it all all according to gamma record and you know the things that are required. So it's actually it's really I we got to get that live

that will help a whole lot. So, it's a lot of our transition. We're just trying to move into a more structured system once we get the structure in place. In the meantime, we do need to keep looking for the loopholes and make sure that we're not falling down. Yes, definitely. We've got to be a little bit more careful. I appreciate the discussion for sure. We do need to repeal this. Uh, we absolutely have to repeal this. By law, we have to repeal this. You guys have the right to repeal it or not, [laughter] but I would make a motion that we approve resolution 2618. Repealing resolution 26.

Can we have a motion and a second? Uh, let's go ahead and have a roll call on that, please. Council member, yes. Council member J. Yes. Council member Vette, yes. Council member Oiler, yes. Council member Wesker, yes. Thank you. All right. Um I so much appreciate the the discussion. I think that um we are learning as we go and we're let's just not repeat. Let's not repeat. Okay. Reports uh on the calendar. What's it what what we got coming on the calendar?

Don't forget March 4th. [laughter] [cough] Tomorrow. Let's see. At um 5:00 at 5:30. 5:30. Starts at 5:30. Starts at 5:30. We're going to be over there for Zach's uh parks presentation and we're going to be serving Chris Mill. Just as a I know I I'll be there, but I might be late. The Senate's taking up their child homicide amendment. got their test by. It's on the afternoon calendar. Okay.

Let's see. We have a food drive on the 14th.

Oh, the the training for city council that this is the ICS 402 at Garden. Um boy, if you can attend that, I would really encourage you to do that. This is your um incident command center uh training. We really want to get incident command going in our city again with our emergency services, emergency preparedness, and we're wanting to work with Garland and Lynette Sornson and uh Nate Christensen to really come up with a good tight incident command and emergency services in our city. So for that, [cough]

I think it's 800 or something. Yeah, it's it's a long one,

I think. So, I'll get it for you in just a sec. But, um, so anyway, we have that and then the health fair at the senior center from 2:00 to 5:00 on March 25th. Look at this really quick. Let's see. That's It is 8 to noon. It's 8. Um, April 30th, the sloth of sloth of slothon. How do you say that? [laughter] I think I dare you to say it 10 times.

Sloth Aalon. Sloth starts at Genie Stevens Parks at 7:30. Spring cleanup. So, where will the where will those can be? Down publics. Down at public works. Okay. And then um on May 29th, the library summer readin kickoff party from 4 to 6. Council, can can you help cook hot dogs at that? Is that Memorial Weekend? I don't think it might be. It is Memorial. Well, I don't know. I don't think it is. The week before.

Yeah, it's the week before. I'm just trying to find my work. We'll keep it on our calendars. What's that? What's tomorrow? That meeting does start at 8, by the way. ICS 402 is at 8. Okay. At the Garden City offices at their armory. Okay.

Library. Library. Okay. Memorial Day weekend. It's not a weekend. It'll be the Friday aftermorial. Okay. And Lindsay, this is your time. Welcome back. [cough and clears throat] Sunshine. Nick gave me the same answer. No, I don't have much. I'm busy working on the budget.

And then the interviews. Yes, we have zoning administrator interviews Thursday. [cough] [clears throat] 11 at 11:30. Thursday. Yes. Okay.

11. Yeah. 11 to noon basically. And then the following week, we'll try and get city planner and finance director interviews scheduled. So 11. So that's all I have. Okay, we don't have a closed meeting tonight, so move it. Okay, second. Okay, we have a motion to turn in a second. All those in favor say yes. [laughter] All those opposed say no. Okay, we are done. Thank you.