Planning Commission - Regular Meeting

Chambers. Uh, first item on our agenda tonight is our pledge of allegiance. If you'll please rise. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Always. Thank you for that. Next item is our roll call. Commissioner Hammer here. Commissioner Slo here. Commissioner Proctor here. Commissioner Cordova here. Commissioner Jensen here. Commissioner Anderson here. Please recognize we have Commissioners Lynford and Faircloth. Uh recognize council members Hansen and Council Member Gossip. Staff members Mr. Agard, Mr. Hansen, Miss Young, Mr. Alred, and Mr. Johnson here tonight. And are you here? And who? You. And me? Yeah, I'm here too.

You're so worried about everybody else. Usually I am Chairman Hamilton. I am also here physically, sometimes not mentally, but all right. Number three on our agenda tonight is a public hearing and a recommendation on a proposed text amendment to Twilla City Code 7-9-2, recreational vehicles and recreational vehicle parks regarding the accommodation of recreational vehicles and parking lots of nonprofit 501c3 organizations whose purpose is to assist persons who are unhoused. Mr. Agard. Thank you, chairman. You explained that quite well. So, I will be very brief in my presentation for this. This is an ordinance amendment that I believe originated with Mayor Wyn and Chief Adrian Day has asked me to uh move this through the process. It involves amending section seven of chapter 9 which is uh Tula city code 7-9 dash um section 7 and what it does is it permits recreational vehicles in a parking lot of a specific nonprofit 501c3 organization such as the Switch Point Community or the Harris Community village whose purpose is to assist those that are experiencing housing difficulties. Uh the origins of this ordinance go back to when the city passed an ordinance of prohibited camping in in the city on city streets and public properties. The Switch Point community wanted to put together a tent city to help provide housing for uh those who are in need of temporary shelter. And since we have the ordinance that prohibits the camping, uh, that's not able to be done. So, they worked with Mayor Wyn and Chief Day to

come up with this ordinance amendment to permit those who have a recreational vehicle or trailer to utilize it as temporary housing in conjunction with one of these facilities. So, there are some specific requirements that the ordinance does have. Number one, they must provide access to a daily meal. They must provide access to showers and bathrooms. They shall not have more than three recreational vehicles on this lot at any given time. And they shall not allow any recreational vehicle to stay for more than 6 months. Those are the ordinance amendments being proposed. We did post this uh as a public hearing. We did post notices and have not received any comments or feedback in regard to this proposed amendment. If you have any questions, I'd be happy to try and answer them for you the best that I can. This is not staff initiated. This has come from the police department, but um do the best we can.

All right, let's bring this back to the commission for questions, comments. I have a question. Yes, Commissioner Hammer. Um along with the daily meals, showers and bathrooms, do we need to address um where they could take their garbage and do they have access to running water to get water?

It is anticipated that these these vehicles will not be connecting to any systems and that's why they're they're limited to be there for a certain amount of time and why they have to provide access to showers and bathrooms and so forth. Um, if you wanted to add trash removal or tra of care of trash as part of the ordinance, you can definitely put that into a recommendation to the city council. Um, part of my my asking about the garbage is I wonder about maybe like the footprint of where the RVs will be. Will there be can they overflow out of the RV? Like putting up I guess not tents. They can't have an additional tent. Are we going to regulate anything like that? Or I I have sometimes seen um RVs that are used for the unhoused being um quite a bit of stuff around.

We would leave that to switch point to regulate and to and to to patrol police. Um, again, if that's something you wanted to add to the ordinance as a recommendation, by all means, you can do so, but we anticipate that Switch Point will be will be maintaining these, making sure they stay within compliance with the code. Can I ask one more question? Absolutely. And where would these be located on the Switch Point property? They' be located to the north. There's some asphalt paving areas located to the north. used to be the old playground areas for the school and I anticipate that that's where they would be to the north and to the west of the of the site. Thank you.

Excellent questions. Commissioner Anderson,

I had a a conversation with Andrew about this. So, this is more of a comment than questions. Um elsewhere in the code, um it addresses that our recreational vehicle parks are required to have screening to screen them off from other area other areas of the park. Um so are we going to require any kind of additional screening? And then secondly, um, in that code, it addresses that the recreational vehicle park provide a 20 gallon container for pet food and that kind of thing. And are we going to require that here? Um, and I think the the idea is to prevent rodents from getting into pet food and is that going to be an issue? Oh, and then a third thing,

since I'm on a roll, uh the uh six-month time frame, is this recreational vehicle going to be allowed to leave for one day and then come back for another an additional six months? Um, Andrew pointed out that switch point requires them to leave after six months and so that should not be a problem. But do we want to address that in code rather than let let them police that or monitor that?

So what you're thinking is more like a six-month max is what they get. um a six-month max in what time frame? Because at this point, I see it as a a huge open door. Mhm. I get it. Looks like Commissioner Fairloth had the same. Yes. I was so excited you'd ask that because that was that corner. Perfect. I have some questions. Yes. So what um in the code the recreational recreational vehicle park development application do they have to follow all of those for these?

We anticipate they would not because this is not a first and foremost recreational vehicle park. It is a it is you're familiar with the property. It is a facility. This is just a small ancillary use to try and assist the situation. So, it's not we're not creating a new recreational vehicle park and that is not the first and foremost use of the property.

Yeah. Well, like uh Commissioner Anderson was saying, 6 months, that's a long time to be in a camper without utilities connected to it, you know, and the in that uh the recreational vehicle part development application part of the code, it says that they all have to have utilities connected and they can only stay there for 30 days. you know, we're talking six times the amount of time or Yeah. Yeah. six times the amount of time for the same thing. So, I'm a little bit hesitant with that. You know, I I just worry there could be a lot of a can of worms that could pop up. And then um I had to something else, but I can't remember what it is now. Oh, the 501c3 designation. So, I mean, according to this, I don't know exactly the Tula County Housing has a property up here on Vine Street that has a decent sized parking lot. I mean, would this code allow them to move some camp trailers in there on Vine Street?

It's possible. So, that's something that I wonder about. I mean, there there's other facilities on Main Street. I don't know if they're 501c3. Yes, there's a couple of them. I think makes me wonder what there's there's the Natsu facility on the south end of town. There's also the Beacon House. Um, it is possible if they qualify as a 501c3 nonprofit, they could they could qualify for this.

And I'll just add that I they have to be 501c3 just for for clarification. And they have to meet these other um elements that they provide care for the homeless and they provide those other things. That was the goal to narrow it down at least that much. But but you're right, there could be other other organizations that qualify for this other than Switch Point. So that it it makes me hesitant because of some of that. So yeah, the six months is uh it's a legitimate it's a legitimate concern.

Um as Commissioner Anderson mentioned, Switch Point does not allow their residents to stay in their facility for for more than 6 months. So that's where the six months has originated. how Switch Point will monitor this and maintain it, I'm not sure. I my personal feeling I think Switch Point would do a really good job because I've been there several times on like fire alarms and things like that with the fire department and it's a really well-kept facility, but it's hard to write a code just for one person because other people could take advantage of it. You know, that that's my biggest hesitation with it. Commissioner Sloan,

kind of pursuant to this, but a little bit tangentially, who who would be on the hook for the enforcement of this? Is is it the people staying in the RV that would be in violation of the ordinance, or is the facility itself responsible for policing that? We anticipate the facility would be policing that. If there is an outright violation, then the city obviously would have to engage with court enforcement processes to to enforce that. But we expect that switch point will maintain these.

That's I guess that's my biggest concern. I don't want to have to send our code enforcement officer out there to clear out their parking lot when when there's four of them in there for an extended period. Uh because there just isn't a lot of incentive for them to comply with whatever we're doing. On the other hand, if if we're holding the 501c3 responsible, that seems to be have a little more teeth and and they'll have a little more skin in the game. Yeah. Now, the way our enforcement process would work is if code enforcement had to get involved, we would notify switch point and the management there and ask them to resolve the issue before filly goes out there and starts telling people to move their trailers. That's how we would approach the situation.

And would we be when I say we, would the city be monitoring compliance with these things or are we waiting for somebody to complain? We would monitor them the best we can. That's about all I can give you. That's to tackle some of the other concerns. That's my concern too because you know our our compliance department is not huge. And now this did this did come from Chief Day and so he has he has more enforcement capabilities than my department does. Uh he may be more inclined to keep track of this than than my code enforcement officer. Um I can't speak for Chief Day on that specifically, but this did originate from his department. I

I've had that conversation with Chief Day. I understand where he's at. But I just want to make sure that we give him and you guys all the tools in the toolbox to make sure cuz cuz I've got some concerns compared where some of these places are sitting. Uh I don't have an issue with this essentially if we if we keep it pretty tight. Uh but I imagine since this is an ordinance that that the notice requirement didn't go out to everybody that could potentially be affected by one of these things or we'd have heard something. So I want to make sure we tighten it up as close as we can here before we send it on. Understood. Absolutely. Yes, Commissioner Lynford.

I think the only other concern utility wise would be electricity. While we haven't seen an extreme cold this winter um when we're talking about allowing someone who doesn't have necessarily all the resources that um everyone else has, where are they getting their heat from? Where are they getting who's checking in on them? Is it just, oh, we haven't seen this person in two months. Let's call a welfare check from the fire department or the police department. Um, my my concern would be additionally safety. Um, with there being multiple 501c3s, if we're allowing if we're opening this door not just to one, but to all of them, could this impede emergency response to calls? If trailers are not if if trailers are in the way, who who is regulating where every single 501c3 that decides to participate will park their trailer and how is that regulated? If it's the 501c3's responsibility initially, then I might suggest that we also just make it their responsibility to have every trailer that they are allowing within this provision to be registered so that there is a date to go off of for the 6 months. If we're going to allow that long of a time frame, there needs to be some way of an initial registration so that yeah, if they go off to go fill up a generator with their trailer or they go to refill their own water for drinking or washing dishes purposes that we're not restarting the 6-month clock cuz they drove a mile and a half down to Maverick. So, I I think that I agree that there needs to be a little bit more tightening to this, a little bit more structure because I I see some safety concerns as well as just in general. The question is how do we enforce it? Well, okay. Provision suggests I would suggest

a provision that actually puts that responsibility on the 501c3 to know what is happening in their lot. Perfect. All great comments. I like it. Yes, Commissioner Hammer. Does anybody else have anything? I've already gone once. Go ahead. Before I butt in. No. Um, are we going going to require these um RVs to be licensed and insured?

Great question and I don't know. Uh what I can say is if if the planning commission is um obviously there's some great great thoughts and great concerns in in regards to this. We can table this and and perhaps ch have Chief Day come and address some of your questions because I'm I'm not equipped to answer those at this time but Chief Day could. Yeah, there are a lot of there are a lot of concerns. Um one more thing. Yep. Um with in looking at the city council's discussion from their minutes, it talks a little bit about Medicaid funding. What was the intent or the questioning about that? Do you remember?

I don't. Okay. It just says, "Chief Day responded that very Oh, it went off. Very few organizations meet all criteria, but additional language could be considered such as incl excluding entities receiving Medicaid funding. So we can maybe ask him about that. Absolutely. And then they never talked about six months. So how did where did you get the six months? It was just in the proposed text that was forwarded to me by the by the police department. Okay. Thank you. Hidden with your Oh,

your sha. Yeah, in this um in number seven here you have some shall shall. So it says in addition the organization shall and then you have provide provide provide shall not shall not. But it it should probably end within addition the organization semicolon shall provide shall provide shall provide shall not. Does that make sense? Just a little clerical I just a little housekeeping. Thanks. Yes, Councilman Hansen.

I was just going to make comment on what we talked about. I think we had a good discussion on it and pass it on to you guys, but I I think just hearing your discussion and our thoughts that there needs to be a lot of tightening up on what is allowed because it can I think uh they that discussion went on because I've seen RVs in different places and they tend to get a little village kind of thing going around them and I'm just concerned about that too that it could be turned into a mess and it doesn't it's pretty hard to as you know well with this with our enforcement that the city tries to do around town when we m after we make a an exception for something and then it gets carried away and I just can see that happening here the same way that it could get taken advantage of very easily by not necessarily by switch point but by the tenants you know that are there and then having to deal with all that. So I just I think you as you guys I don't think you should make a decision. I think you should get these guys to tighten this up and get Chief Day over and have some more discussion and cuz I think that need all lots of your comments on all of them make me think more about it that it's like yeah we got a lot more to say about this before we allow it cuz we're like making an exception for one one entity to try and do it where it that's not necessarily fair to the community either, you know. So, we got to make sure it's going to work and then the other the other nonprofits, you know, because there's more nonprofit, you know, they have to deal with homeless, but there is nonprofits that deal with homeless that not necessarily have the big location. So, where does it get complicated there? You know, it's just it's a lot to think about. So, I I use guys, I would I

recommend you guys, we work on it a lot more before we actually pass something. And just a reminder for the planning commission, it is a tool in your toolbox to table or continue an item pending more information. So don't be hesitant about using that tool.

Absolutely. Any other questions or comments from the commission? I actually do want to hear from the public if they have anything that they would like to comment on this when this does require a public hearing and I think when it comes back we'll have another public hearing as well. So, I'm going to go ahead and open the public hearing for this. If anybody in the public would like to address this issue, uh, please approach the podium and write your name, state the name for the record. Well, I'll go ahead and close the public hearing and we'll move on to a I'll entertain a motion. I'll move a motion that we table this till we have further information and definition of what this will entail.

I'll second that. Okay, we got a motion from Commissioner Proer to table this considering of course garbage, running water, power, the cold weather screening, rodented prevention time frame, um what other 501c3s this applies to. The facility will maintain maintain the code emergency response. These are just my notes. I'm going to go through them for the record because I think it's important for of course the council to read and know about. Uh permitting, registration forms, I think is an excellent idea. license and insured on the on the vehicles and then Medicaid funding as well. There's a whole lot of things we need to discuss. So, uh, this was seconded by Commissioner Anderson. And we'll take this to a roll call vote. Commissioner Hammer, I. Commissioner Sloan,

hi. Commissioner Proctor, hi. Commissioner Cordova, I. Commissioner Jensen, hi. Commissioner Anderson, hi. I am Chairman Hamilton. I also vote I. This one is tabled so we can drill down some more information and bring it back to us uh when that is done. moves us on to number four on our agenda tonight is a public hearing and a decision. Uh this is a conditional use permit request by Twilla City to authorize the use of public use to facilitate a new salt storage shed on property located at approximately 11:45 West Roger Street in approximately 20 acres in the RD research and development zoning districts. Mr. Agard,

thank you chairman. So the city is wanting to construct a shed or a facility for the storage of road salt which we use during the winter when we actually have snow. Uh currently we utilize the facility out on SR36 near the city's public works facilities. That facility is shared with UD do and with the county and oftent time during winter events uh it can be a little congested there to get in there and get the salt. So, the city desires to construct its own facility on the property highlighted in red, which is a 20 acre property. There isn't a great deal of development surrounding the property. There are some residential homes located to the southeast. There's three of them over there. Uh, as the crow flies, they're about 900 ft away from the proposed location of the facility. As mentioned, the property is zoned RD Research and Development. as our properties to the east and the west. Then we have properties that are zoned light industrial to the north and to the south with some general commercial to the northwest. You see that little pocket of RR1? That is the closest those are the closest residential uses to the to the lo to the facility's location. Uh this is a site plan that's been presented. The area that is black will be paved in asphalt and will provide access to the facility from Roger Street which is located at the north side of the of the drawing or the top of the drawing. And the shed itself uh basically is located central to the site um on the southern half of the property. And then this is the facility as proposed. Um it will be pretty simple construction. You'll have a 10-ft masonry or 10ft foundation wall with a

metal structure constructed on top of the foundation wall for a total height of 28 ft to the roof. The RD zone does permit buildings up to 50 ft in height. So, the structure is well within compliance of that height limitation. We did send out notices to the handful of property owners within 200 feet of the subject property. One of them sitting right there. Um, we did not receive any comments or feedback from those within the noticing radius. So, staff is recommending approval of the conditional use permit uh with the basic five housekeeping conditions listed in your staff report. If you have any questions, we have representatives from our public works department as well as the engineer and so forth to uh address those for you.

All right, let's bring this back to the commission for questions or comments. Question. Mr. Sloan, go ahead. Um, actually it has more to do with with the access to the facility and the property. Rogers has kind of fallen into disrepair. And maybe there's a better question for Jamie. Um, since it's not been used much for quite a few years now. Uh, are we going to have to do anything to that road to make sure that it's safe and passable for Shouldn't be a whole lot of traffic other than our own trucks, but at the same time, those are big, heavy trucks. Yeah. I'll defer to the public works department on that one. Thank you. Any other questions?

Okay, this one does require a public hearing. I'll go ahead and open the public hearing on this particular item. If you'd like to approach the podium, state your name for the record, write your name for the record, let us know how you feel about it. That's a guy that looks thrilled to be talking to us right there.

Uh I'm Jacob Kle. I uh am the son of Robert Kle and uh nephew of Dan Cle. I lease the property from my family. So I am managing the property that uh that surrounds it. So I'm on the north, excuse me, south, east, and west side of it and then own my family owns on Roger Street on the north and south side of the road all the way to the railroad grade. And then uh we only own on the south side of Roger Street as you approach uh Glenn Eagles. Is that the right subdivision name? Glenn Eagles. Uh uh Mr. Sloan uh mentioned that the Roger Street is in disrepair. It is in disrepair. It's also very narrow. Um that's one of the questions that I was asking the city engineer at the beginning of the meeting kind of what are the thoughts of a a relief to allow the trucks to uh enter in and out. Um the property that my family owns to the west of the subject property is our hayfield. So we I bring in semi-truckss and take hay off and I have to pull my fence down to access Roger Street with just a for a semi-truck to come in. I assume if you're going to bring in double bellies with salt, you'll have similar issues here. So it's just asking questions about in the engineering design, is there enough relief there to turn into the property safely and really not not tear up the road anymore than it already is? cuz it's it's pretty rough. Um I I saw the exhibit of the placement of the building. I was just curious about that if it was going to be up against our fence anywhere and it

doesn't appear to be. So those are my questions. So thank you. Thank you, Mr. Clay. Appreciate that. Uh Jamie Grand Prix the public works director for Twilla City until tomorrow evening. I am just counting

not that anybody's counting. Uh just a couple of comments and just to address a couple of things with this uh facility that we're proposing to do. It is a salt shed. It's needed in the city. We currently do not have one. We do share one with U DOT at our public works site um on the south end of town. We share it with you DOT and the county. A lot of times we spend a lot of our hours and time waiting to get salt um as we're waiting in line, especially when snowstorms hit. So, this is going to hopefully help with some of that pressure and take some pressure off of our time of getting salt and getting on to plowing uh if we ever get snow again. And so, with this, we kind of have that site. We picked that site. We do know that there are improvements that need to be done to Rogers uh road, and we are planning on making some of those improvements. We also are planning to put a wellhouse on that site as well, if anybody's noticed. Uh, our well driller has came back to drill a production well on that site and should have a production well drilled there within the next couple weeks and we will be putting a wellhouse up on that site. We'll also be running a water line from that wellhouse out to Rogers Road and then back up to Glenn Eagles. So we after that project is done is when we make the improvements to Rogers. So that's just kind of what we have in a nutshell. And if there's any other questions, I can maybe address those if that's the right form for it.

Looks like Commissioner Lynford does. When you're mentioning the improvements, is it just to the pre-existing road or are you guys considering expanding the road in order to fit the semis as as Mr. Kle mentioned there there is a concern that with what is pre-existing currently, while it may be in disrepair, it may not be adequate even if we repaired it. So, are we looking at expanding that road as well to be equipped for this?

So, it it more than likely it'll be like a mill and overlay of the existing road and then whatever rideway we have on each side to be able to go out and extend that road. I'm not sure where his property lines are at, what kind of rideway we have to extend that road to widen it, but that could be a possibility. And I'm pretty sure we've got some additional rightaway there that we could do that with. That's probably where I'll defer to Paul on that question. And I'll defer to the new public works sometime after tomorrow night. Commissioner Sloan had a question.

Um, and you may not be prepared to answer this one. You said we're going to do well and we're going to run a water line and then we'll look at the road. Do we have a feel for what kind of time frame that entails? Um, yeah, I'm thinking at least within the next year, give or take. Probably be before that, I would assume. But I'm just not sure exactly how long it's going to take to get a design of the wellhouse done and the well water line project kind of figured out and get it out to bid and, you know, get a water line put in the ground. I don't want to do too much to that road until that water line's in because I don't want that makes sense, but I also don't want to leave it open-ended.

Yeah. Um, from a conditional use standpoint, safety is one of the criteria we have to look at and and that includes our own people uh, driving equipment on that road, not to mention the public that is using it as well. So, yeah. and and you're going to have you're going to have construction there for a little while as those two facilities get constructed and you know a water line gets installed and you know so we got a few months of construction before we're to a point to where we can finish the road and get it where it needs to be and make it safe for everybody. Thank you. Incidentally, we have as much snow as Florida does, so you don't really need to leave. Yeah. I want I want to have some more snow.

Yeah. Well, we'll see how the if the snow in Florida is any different than here. Thanks, J. Thanks. Any other questions? Perfect. Thank you, sir. Appreciate it. Thank you. Sorry.

I just thought of something and it's and it didn't since we haven't had any snow. Sorry, this is Jacob Kle again. We haven't had any snow so this hasn't happened. But there's a yellow gate at the almost the corner of a Thousand West and uh Roger Street and then another yellow gate almost at Utah Avenue about where the triangle piece is off of Utah Avenue that gets closed typically from about November 1st until April 1st. But because we haven't had any snow, it hasn't been shut this year. Is there a plan to make sure that that I assume that this was has been locked in years past for approximately the last 5 to 8 years is because of wind drifts that happen on Roger Street and then you just can't keep up with snow plowing. Is the intent to improve it and then maintain it because currently it says there's no road maintenance, no winter maintenance. The plan right now is just to move the gate down to the down to the entrance of the south.

So just move the east gate and then have a dead end and have it dead end right there. Our plan is so I still won't have access on each side. Yeah, for now.

All right. Anybody else from the public want to come up and address us? Great questions, great comments, and I appreciate the the dialogue. It's very helpful. Okay, I'll go ahead and close the public hearing on this particular item, bring it back to the commission for any other further questions or comments. I'll entertain a motion. I guess I'll make a motion. Commissioner Proctor,

I move we approve the conditional use permit request by Paul Hansen representing Trellis City to authorize the use of public use to facilitate the construction of a new st storage storage shed on the subject property application number 2026008 based on the findings and subject to the conditions listed in the staff report dated February 5th, 2026. I got a motion to approve the conditional use permit from Commissioner Proctor. Do I have a second? I'll second. A second from Commissioner Jensen. Commissioner Hammer, how do you vote? Well, do we need to address anything with the timing?

Commissioner Sloan, are you okay with that with not putting anything in? Because I feel like we would if it wasn't the city.

That's fair. On the other hand, it is the city. And uh and and I don't get me wrong, I'm not trying to be flippant. It sounds like I am, but I'm not. Uh my concern is that we don't know what we don't know. Um as Jamie pointed out yet, the wells are going to take so long, but we don't know for sure how long. Uh we don't we haven't got a design for the uh for the water line or the wellhouse. Uh so I I hesitate, you know, he thinks it can be done in a year. He doesn't really care. is in Florida. Um, so I can't really go after him, but you know, I'd be comfortable with like an 18-month time frame. Um, I'm conf I'm very confident the city will do this. They'll they need the facility. Uh, theoretically, we're going to need the facility. Um, and I'm comfortable that it's going to have to take place sooner than later, but it's also going to be expensive project. So, I don't I don't want to I don't want to tie the city's hands. On the other hand, I don't want to leave a conditional use open-ended. Uh, Commissioner Hammer is correct. We wouldn't do that with anybody else.

So, I guess I would ask the maker of the motion if adding a a condition of 18 months. Stop press. Am I allowed to comment? Absolutely. Come on up. We haven't gone to a vote yet, so good timing. Great timing. Commissioner Hammer,

not opposed to the conditions. One question for your consideration is permitting of structures like this require permits from the state and it also requires acquisition of parts and components for the wellhouse. Some elements may take months to come once they're designed. What I would ask is if you put a time limit on it of 18 months or sometime that you also allow a provision for us to come back before this planning commission and request an extension of time based on factors and conditions that are beyond our control. Would that be acceptable to consider? No problem with that for me. Talk to the makers of the motion, I guess.

Yes. Commissioner Proctor, do you want to amend your motion? It will amend it to 18 months with the sub condition that they can come back ask for extension based on circumstances that may be on beyond their control in the building and the purchasing of the materials. Perfect. Thanks, Paul. Yeah. And for the second we second that. Okay. Miss Young, did you get all that? We don't need to repeat it. You're good to go. Perfect. I'm sure we can. Right on. All right. Well, any other discussion before we take this to a roll call vote, man. You guys are on it tonight. I like it. Perfect. Commissioner Hammer, how do you vote?

Thank you for that addition. Um I, Commissioner Sloan, hi. Commissioner Proctor, hi. Commissioner Cordova, hi. Commissioner Jensen, hi. Commissioner Anderson, I I am Chairman Hamilton. I also vote I. This passes seven to zero. Great job. Excellent work there. Uh number five on our agenda tonight is our city council reports. We don't have to find you a stool. It's kind of nice. I like how Ed pulls seniority and says go up and talk to us. It's your turn. Well, for Jamie, I just barely flew in from Florida. The temperature was the same as it was here

and we had the same amount of snow. Yeah, you don't look any tanner. So, uh, anyhow, um, the other night at city council meeting, uh, we had Val Shu, that was the the chief for the state of Utah, come in and accredit the Twilla Police Department. I guess there's only 35 police stations in the state that are accredited with that accreditation. So, it speaks a lot about uh, the police, our our city police, and our chief. And so, that was kind of exciting to have that happen. And then uh Mayor Manzion appointed Nathan and I'm going to mess up his last name.

Far say I would have messed it up. So Nathan is going to be the new public works director uh Friday morning. He already is. He already is. He already is. Start on Monday. Double team this week.

Nice. So, you're getting more bang for your buck, two for one. So, uh anyhow, he's uh been sworn in. That happened the other night at city council meeting. We also discussed this the salt shed that you guys just talked about and a new fee schedule for the police firearm range to cover uh cost of upkeep and stuff. And uh the city council approved selling the 2.27 27 acre feet of water for Holiday Oil off a Thousand North. And that was pretty much it. You think of anything else? That's it. Got any questions for Councilman Gossip? Lots of questions I like.

Thank you. Thank you, sir. Appreciate you.

All right. This discussion was brought by a fellow commissioner, Commissioner Lynford. Hopefully, you all got to dive in dive into and read it. It's a proposed amendments to the city code regarding ancillary parking and temporary vehicle storage. I'm sure we all remember this from our last planning commission meeting. Uh more into depth and more discussion on this we wanted to have tonight. So, I'll leave it up to Mr. Agard. Well, I'm not going to go into the amendment. I just wanted to let you know that it is within the planning commission's authority to review and to recommend changes to Tula City Code Title 7. So, Commissioner Lynford has approached the planning comm or approached the chair. The chair has requested that this be placed on the agenda for discussion. You can direct staff to make proposed amendments to the ordinance. Uh we do need to have a majority of the commission to do that. So, if you decide you want to uh revisit this code, please do so and and make a motion and then vote on that motion. Uh, but I'll just turn the time over if the chair is okay with this to Mr. Lynford to explain what he he's proposing and I'll wait for your your direction.

Absolutely. Commissioner Lynford, do you want me to come to the pulpit for this? Either way is good for me. If you want to stay right there, that's fine.

I'm comfortable. Um, so going through towards the end of last meeting, I started kind of spitballing that we couldn't be the only city in America that has ever posed this question. How do we um en enforce automotive sales, automotive repair parking? How how do we gauge how many vehicles to to all lot on a property? So, the proposed uh uh amendment to the city code specifically for off- streetet parking is a hybrid between Cedar City, West Valley City, and Salt Lake City. If you look up all of their code amendments, they're all going to be pretty comorbid with us. Um and and so following I did have a moment to to speak with uh Mr. Agard which is where I realized I I could make such a proposal. Um so this is something that is not new. This is something that has historically seen success in multiple other municipalities. Um it's very common but it does give us a way to actually control this situation. Um, basically what it's going to do is it's going to take the square footage of the property and it's going to give an aotment of how many vehicle it gives us an equation that allows us to determine how many vehicles can be on a lot without there being over congestion or or health and safety hazards. Um, it it doesn't fix the how do we know if this vehicle that's been sitting for 6 months is actually being repaired. It I'll be honest, it does not fix that. However, if a complaint does come across, this is a secondary way to handle that complaint. This allows us to determine how many vehicles are supposed to be on the property based on the size of the property and the room available. And it then further allows code enforcement to enforce based off of that capped number. Um, it's not a fixed capped number for as as a workall for everyone, but it is an equation to

calculate that that fixed number for each property here in Tilla. So um while while one portion of it isn't so enforceable still I haven't thought of a remedy to that this at least gives us some leverage that if there is a concern that we can remedy that. Perfect. And everybody get an opportunity to kind of read through that a little bit. And as as we talked about that two weeks ago I I actually did some driving around town and looking at some of these repair shops and it's almost needed. I mean, there's cars parked everywhere. There's probably nothing we can do right now with those, but um yes, I know Commissioner Sloan's got something.

I'm gonna throw a curveball at you in your study, and I appreciate your work and and uh I had two two things that we've done in the last few years that popped into my mind that may or may not be need to be addressed. Um there are a couple of conditional use permits we've granted and they may not, it's been long enough ago, it may not even be CUPS. Um, I'm going to use the daycare up at the end of Main Street. They also applied for and were granted uh the ability to use that for car sales all online. So, they're not going to, if they ever get open, they're not going to have inventory on site, per se. It's going to be all online and uh they're working out of the interior of that building. Now it is a separate it's if I remember commissioner goes at the time made sure that was all sealed off from the daycare but I don't remember what the what the and maybe Andrew does remember how much space they had but irrespective of that if does your plan contemplate different business models for lack of a better term I would hate to you have somebody that's like that one where you know we're requiring five spots or whichever is greater uh in a situation where they really have no need of it and there's no congestion there. And that's that's just my example. I'm pretty sure we've done two of those

was one of the old food station.

Yeah. So So to answer that, it does take into consideration things of that nature. And in this circumstance, this wouldn't really be applicable to selling out of the daycare because they don't have inventory on site. Um so we're not basing the square footage off of that. Uh this amendment does specifically go to towards automotive sales and automotive repair. There are two separate lines, one for each. Um, and then obviously you would combine the both for like Toilla Motor Company Marosian where they have both going on. Um, and there's a fine line to walk with that as well. So, it does approach different business models where they can't where they have a license to sell automotive um, but they don't have anything on site. It it's kind of just not applicable for them at that point. Um because they from my understanding uh the way I wrote it is specifically for on-site auto sales. It'd be as though I hosted a garage sale and I had three motorcycles. Well, I'm not necessarily selling automotive, but I I do have them. It it just wouldn't be applicable to them because the it's not on-site sales, which I believe I define. If not, I will happily amend that. Yeah, I'm not seeing it, but that doesn't mean I'm not reading it right

or that I am reading it right. So, yeah, I think as long as that piece of it is tied up for me and and it wouldn't take more than a sentence, um, then I I like everything else in it.

Perfect. Any other discussion? Mr. Chair, I have a question. I'd like to know what Mr. Agard thinks about it cuz he has dealt with this stuff for a really long time and he probably I feel like he has more knowledge than at least I do about these things. So I think the proposal is sound and I think it would be beneficial to us to have some kind of a standard whereby we can enforce these things when needed. Uh so I'm not opposed to what's being proposed. I I think we can make it work. Yes, Commissioner Libert.

The the verbiage that I was referencing, uh, Commissioner Sloan is, uh, I believe is the second page under draft ordinance language under automotive sales, it specifically states that one customer parking space per 400 ft of gross indoor sales area or five parking spaces, whichever is greater. in in issuance of of the daycare where they don't have vehicles on site and it's all online. I would consider that more of a office building that takes that participates in automotive sales than a true automotive sales location because they're not doing test drives. They're not doing any of that on-site that you would normally see at a traditional dealership.

And I don't disagree and and I I would read it that way as well. My concern is you we're using this to to get rid of any potential um confusion. Uh let's look at something maybe that addresses specifically that very thing. Um like I said, I I I spend my days doing risk reduction and ambiguity is the king of risk. So uh while you and I understand it because we think the same way, uh the next person that comes in here that wants to have that garage sale with his three motorcycles may not. So, we're 99.3% there in my opinion.

So, what you're looking for tonight, Mr. Agard, is getting a vote for you to look into this further and maybe propose it to So, the way the process would work at this point, if a majority of the planning commissioners uh are in support of this, staff will begin the process of revising the code. Um, I will write up the proposals in the ordinance. I'll consult with the city attorney in regards to the the legality of the language is being proposed. I'll most likely take it to the city council for a work session, bring it back to the planning commission for a work session, and then move it through the public process after we where we formally notice it and go through the public hearings. Uh so basically your vote tonight would kick off that process.

Perfect. Never done this before, so I wanted to make sure I was on the same page as everybody else. So that's awesome. And ultimately, just a reminder, ultimately the decision for this ordinance comes down to the city council. The city council will be the one to say yes or no on it. We're just making a recommendation when we bring it back. Yes. I'd really love to have Mr. Johnson dive into it as well and and see what he can do and and clean it up. But yeah, perfect. Any other discussion on this? I have a question. Yes, Commissioner Hammer. I love sitting by. Um, how many uh code revisions are you working on right now? I know kind of busy with things.

I have a laundry list of code revisions that need to be done. Some of those have come from the city council. Some of them have come from myself. Um, in working with the code, there's areas that need to be addressed. I haven't had the time to work on them because I don't I haven't had a city planner. I now have a city planner who would have been here tonight, but she lives in Hebrew City and there's weather problems, so she need to get home early. But, uh, she's very competent and I'm very I'm thrilled to have her on staff and that will give me ample time to begin working on a lot of these ordinance amendments that need to be done. So, I just want to know how full your plate was. So, it's always for the last six months, right? Cuz I'm always for us, though.

Yeah, because we've given you a few things, I wonder. Okay. Thank you. Great questions though. Yes. We don't want to overload you too much. No problem. Any other questions? Keep them busy. They said that keeps them out of trouble. Keeps them out of a lot of trouble. I know. And it's it's healthy from time to time to review our ordinance and and make sure that it's it's still functioning and doing what we need it to do. And that's one of the planning commission's responsibilities. Um so I I welcome it. Anytime you guys want to look at a code, I'm open to it. Great deal. Okay. Any other questions or comments about this? I'll enter. Yeah, go ahead, Commissioner.

I I just want to clarify one thing. So, if if the commission just making sure I understand the process as well. If the commission were to kick this towards staff to have them start looking into it, revisions and amendments can still be made to language and everything else before it comes back to the planning commission and the city council. That is correct. revisions and amendments can be made all the way through the process up until the final city council meeting where they will vote on either adopting it or not. Okay. So, yeah, great questions. Yep, good clarification. And we'll get a crack at it again, too. So, yeah, we'll get back at it and yeah, make a recommendation to the city council with it, too. So, great. All right, I'll entertain a motion on this.

Not sure how you want it worded, but I move that we recommend to staff that uh they pursue this revision um taking into account the work that's already been done uh and uh bring that back to us for further consideration. Okay, I've got a motion to uh pursue the revision from city staff and commissioner Sloan. I'll second. We got a second from Commissioner Hammer. Any other discussion before we take it to a roll call vote? Commissioner Hammer, actually do have a question. Is should I put revision or should I put Is that verbiage of I understand you're going to get what we're after. I I get what you're after. I would refer to it as a proposed text amendment.

That's what Thank you. I like it. So, we'll move that motion to a proposed text amendment to the city code from Commissioner Sloan, seconded by Commissioner Hammer. Is that correct? Yes. Everybody's on the same page? Yes. All right. Commissioner Hammer, how do you vote? I. Commissioner Sloan I. Commissioner Proctor. I Commissioner Cordova. Hi, Commissioner Jensen. Hi, Commissioner Anderson. Hi.

I am Chairman Hamilton. I also vote I. This one passes and moves on to staff for some more work. Great work with that tonight. Thank you, Commissioner Lford. You did some work into that. We appreciate that. So, it's always good to update and evolve with the community and the world as it evolves. All right, moves us on to number seven on our agenda tonight is a review and decision on our January 28th, 2026 planning commission meeting minutes. Is there any corrections or additions to those minutes? I'll entertain a motion. Chair, I move that we approve the minutes for January 28th, 26. Motion to approve from Commissioner Anderson. Do I have a second? Second. Second from Commissioner Jensen.

Commissioner Hammer, how do you vote? I. Commissioner Sloan. Hi. Commissioner Proctor. Hi. Commissioner Cordova. Hi. Commissioner Jensen. Hi. Commissioner Anderson. I. I am Chairman Hamilton. I also vote I. goes past 7 to zero. Moves us on to number eight.