City Council - Regular Meeting

Welcome. It's 700 p.m. on Wednesday, December 3rd, 2025. The Tula City Council's meeting in a business meeting. This meeting is being held at Tula City Hall in the council chambers located at 90 North Main Street in Tilla, Utah. We're also streaming this electronically on the Twilly City YouTube channel. We will start with the pledge of allegiance. If you'll please rise and repeat after me. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right, we'll move on to a roll call. Councilwoman Manzion present. Councilman Hansen

present. Councilman McCall present. I'm Councilman Brady and I'm present. And Councilwoman Goes has asked to be excused tonight. We will turn the time over to Mayor Win for the mayor's youth recognition awards.

Thank you very much, council. Um this is the one of our most favorite parts of city council meeting. Although I have looked at the agenda tonight and we have a really awesome meeting tonight. Um we really do and um I would like to invite Mayor elect Marissa Manzion to come down and help me uh to give out these awards this evening and pass out these awesome little backpacks we have very well. So, we're going to have you stand on that side and I'm going to stand on this side so we can both be on the camera because this is being uh broadcast on YouTube and we want to make sure everyone sees these wonderful students that we are going to honor and recognize tonight for the great people they are and the good things that they do in our community. So, I'm going to announce the the two that we um are giving the awards to. as I as I mention your name, if you would please come up and we'll let you stand uh next to Marillech Manzion and she will give you a backpack and then we're going to read some really awesome stuff about you. So, we're going to start with the first award winner tonight and that is Paisley Jenkins. [applause] Okay, look at that smile. So, Paisley attends West Elementary and was nominated by Katherine Fetzer and Marcy Martinez who are two excellent teachers at the school. We have some really, really great teachers and we're appreciative that they help us with this program. And this is what they have to say about Paisley. Paisley contributes to a positive school environment by showing respect and responsibility in the classroom. She helps maintain a

welcoming atmosphere. Her actions reflect a strong commitment to the values of good citizenship and character. She is a caring and dependable friend who goes out of her way to help others succeed. She encourages classmates, helps when someone is struggling, and models kindness and empathy in every interaction. That is so awesome. Don't we all just wish we had a little bit of that in us so that we could be really good to other people? And you're showing us how to be and that's wonderful. So, we want to congratulate Paisley. Um, we also want to recognize her parents. She is the daughter of Dallas and Caresa Jenkins. If you're here tonight, please stand up and let's give you all a round of applause. Pay. [applause] parents. All right. So, we have a the backpack is full of uh fun things from our community. Our businesses help us out to recognize these students. And also, there's a Twilicity puzzle in there. That's lots of fun, too. Yay. Okay, our next award winner is Wyatt Harper. H Wyatt, come on up. [applause] Okay, Wyatt. Wyatt also attends West Elementary and he was nominated by Katherine Fetzer and Marcy Martinez. Again, wonderful, wonderful teachers. I want to tell you about Wyatt. Wyatt shows exceptional responsibility in the classroom. He consistently

follows the school's expectations and participates actively in lessons. His respect for teachers and commitment to doing his best make him a great example of citizenship and character. He is a supportive and a dependable friend. He treats everyone with kindness. He encourages others, offers help when classmates need it, and he works well in groups by listening and collaborating. Help me congratulate Wyatt. So awesome. [applause] And Wyatt, we want to also recognize his parents. He is the son of Shauna and Cody Harper. Can we have you guys stand? [applause] Thank you. Thank you for helping. These students are wonderful people and I will tell you maybe some people are born that way. I think I think some are, but I think everybody can be a good person, especially when they have good people around them. So, we have your families that are here tonight um supporting you students, Paisley and Wyatt, for the great people that you are because they're great people, too. And we're very, very grateful for them for being good examples and supporting you cuz not all kiddos have good support. And it's very important that we have people around us who are good. So I said before we were we're on YouTube tonight. So any of you can go back and watch this and any of your friends and your family that missed it can go back. Just search for the Tilla City channel and you'll be able to find the recording. But we also

want to take a photograph of you tonight with the city council and myself and our chief. And we're going to just go out in the rotunda. So, we want you to get your certificate. Maybe give your backpack there to someone else for a minute while you hold your certificate. And all of us can go out. All of you can. You all have cameras. You can take as many pictures as you want. We're going to go out by the Christmas tree and take some pictures and invite the council come out with us, too. So, we can uh put the the picture's going to be on our Facebook page, Instagram, whatever. All we do. It's going to be on all our social media. And then we also send it to the local newspaper and they will run it in the newspaper for us. So come on out and we'll congratulate you again out in the rotunda and then we'll come back for the rest of our meeting. These are actually Yeah, it should have been this 28% increase at the top.

Thank you all. Did she tell you where it was? We'll move on to our next item is the public comment period. This is the time for the public to address the council. We ask that you state your name into the mic, you keep your comments to 3 minutes or less, and then you sign the paper by Shiloh. The time is now the public's

Well, I'm buddy. I do live here in Twilla. Knows me well.

At least I think so. Um, so I I'm going to keep this brief. I don't I will be coming to every city council meeting. I've been having some problems with my street. The city's resolution has been to widen my street. Um, has also turned into guess parking on the side during snow is really awesome. Um, and I kind of was wondering how we were getting cars moved around so I didn't I I could back out of my own driveway. Found out that the the current mayor is friends with Sandy. This is an issue about accessibility for a family with disabilities. I cannot believe we are here. I want to be a nobody. I really do, guys. But I'm not getting help on Pinehurst. And the answer of widening the street isn't the answer. You guys are going to make what was nice and kind of cozy more hard to get up and down. You're going to have cars parking on each side because we want to help our friends when citizens are just being ignored. I have come to everything. I've asked believe every one of you guys in an email. I've not heard any responses from the council and I'm displeased. But this is government. I had the I had two men with guns and four city workers show up at my house to intimidate me. I wasn't home. So you guys attacked a caregiver for a 15-year-old daughter of mine that can't walk, can't talk. Our lives are hard. I'm taking hours away from my wife's sleep right now to come to this meeting. I asked you guys during business hours to talk to me. I'm being asked to have concessions.

I expect some answer back from somebody. Will you state your name into the mic, please, and then sign the paper by Shiloh? James Hubard.

All right. Thanks, James. Okay. Anyone else from the public? Seeing no one come forward, I will close the public comment period and we'll move on to item five, which is the audit presentation. This is presented by Larsson and Company Certified Public Accountants. Hello, I'm Martha Hayes from Larsson & Company. Um, I'm sorry that John couldn't be here. John Hley, the partner, he's been sick, so he asked me to come instead. So, I'll go through the auditor's report. It's on page four. You guys should all have a copy of the report, the report. I'll go first through our opinion. We have audited the financial statements of the government activities, the business type activities, each major fund and the aggregate remaining fund information of Tilla City as of June 30, 2025. And our opinion is that the financial statements are presented fairly in accordance with generally accepted accounting principles. We are able to give this opinion because we conducted our audit in accordance with generally accepted auditing standards and standards contained in government auditing standards. Those standards require that we are independent of TWILA and meet other ethical responsibilities and obtain sufficient appropriate audit evidence and we believe that we have met these requirements. The financial statements are the responsibility of Tilla City's management and they are responsible for preparing the financial statements in accordance with generally accepted auditing generally accepted accounting principles and for the design implementation and ma maintenance of internal control so that the financial statements are free from material

misstatement whether due to error or fraud. Management is also responsible for evaluating the city's ability to continue as a going concern from 12 months beyond the date of the financial statement issuance. As auditors, it is our responsibility to obtain reasonable assurance about whether the financial statements are free from material statement whether due to error or fraud and issue an opinion. Reasonable assurance is a high level assurance but is not absolute assurance and therefore does not guarantee that an audit conducted in accordance with generally accepted auditing standards and government auditing standards will always detect material misstatement wouldn't exist. In accordance with performing our audit, we exercise professional judgment and maintain professional skepticism throughout the audit. We identify and assess the risk of material misstatement and focus our attention on the areas where we feel the greater likelihood for material misstatement to occur whether due to error or fraud. We gain an understanding of internal control in order to design our audit procedures but [clears throat] we do not issue an opinion on internal control. We evaluate the appropriateness of the accounting policies used and the reasonleness of the significant estimates and we evaluate management's assess assessment of going concern. Um there is also required supplementary information that accompanies the financial statements that includes the MDNA and other schedules and we do not issue an opinion on any of those schedules. There's also supplementary information that includes the combining an individual non- major fund financial statements and the budgetary comparison schedules um in our opinion that those are presented fairly. Um and we also have a opinion on

um other reports on internal control and compliance. So that is our opinion. Any questions on the opinion? Okay. I'm just going to say I'm not going to go through all the financial statements. Um I'll say that the Tula city is in a good financial position. Um and fund balance increased by $20 million during this year. Um so then I'm going to skip back to page 82 and this is our opinion on internal control over financial reporting and compliance. Um, in this letter, if we had any findings that we found in internal control as a result of performing our audit that we considered to be material weaknesses or significant deficiencies, they would be needed to be reported in this report. And we're happy to report that we did not find have any findings that we considered to be material weaknesses or significant deficiencies and our test discloses of non-compliance. Um we also perform tests over state compliance um with the state compliance audit guide. And so those tests, there are tests that we perform annually and there's tests that we perform every three years. And so this year we just perform the annual test. Um and those compliance requirements include budgetary compliance, government fees, fraud risk assessment, fund balance, and restricted taxes and related revenues. And in our opinion, Tilla City compliant at all material was in all material respects with the state compliance requirements. We did have one finding um the fund balance was um in excess of the compliance requirement which said it can the general fund can exceed 35% of total

revenue. Um it did exceed that and it was mainly just a timing issue. not enough funds were transferred into the capital projects fund. Um so that will be part of next year's budget. Any questions on any of those letters? Okay. We also have um the letter that we are supposed to um communicate with you as the city council as those charged with governments. Um and so I'll just go through this pretty quickly. Um we complied with our responsibility in relation to this audit um as communicated in our engagement letter dated July 1st 2025. Um we conducted our audit in accordance with the plan [clears throat] scope and timing. Um and we complied we were independent of Tilla City and we complied with other ethical um requirements. Uh the significant risk areas that we identified are in proper re revenue recognition that is across the board. Um that is always a a significant risk area. Um also management override controls and cash dispersements as a government entity where you collect funds from the general public. um cash dispersements is considered to be a significant risk and potential management bias and in financial statement estimates. Um with all of those areas we did not identify any uncontract uncorrected material misstatements. Um the financial statements contained significant estimates. Um there were no and significant and accounting policies. there are no changes in accounting policies during the year. Um if they're where we would need to make you aware and there's significant estimates that are contained in those um the most

significant estimate includes the the life sorry I'm not saying this very well um the estimated lives of property equipment and things like that. Um there were no significant difficulties encountered during our audit. We did not have any uncorrected or corrected misstatements. Um we didn't have any disagreements with management. Um we obtained representations from management dated November 21st, 2025 that they've provided all the information that we've needed during the audit and all the required disclosures are included in the audit. Um if management consults with other auditors, we need to be aware of that. There were no consultations that we're aware of. Um all the discussions that we had um with management during the course of our audit were normal and none of the matters we we discussed were um based on retaining us as auditors and uh again we do not um give an opinion on any of the required supplementary information. So, any questions on that report?

That's great. All right. Thank you. Thank you. Okay. We'll move on to item six, which is ordinance 2025-31, an ordinance of Tulicity correcting calculation error error in ordinance 2024-28, which amended the storm water mitigation fee. This is presented by Jamie Grandp Grand Prix. Sorry, you can't talk tonight. the public works director.

Good evening, council. So, back in 2024, ordinance [clears throat] 2024-28, we did the storm water fees. We looked at raising those fees and we did that with that ordinance. Um, we did find an error in the table that with most of them being okay, but one that we didn't change the amount that we were charging for uh commercial property 10 to 15 acres, which was left at $75 for each year for the for those five years. And so we're just bringing a corrected ordinance to you to change that line item for the commercial property 10 to 15 acres to show that those increases over the next 5 years so that we can make that the same as the rest of the table. So just a small error that was made that wasn't caught until just recently. So, it just kind of has us charging us was charging less than what we should have for the for that line item.

Okay. Any questions or comments? I'll entertain a motion. Mr. Chair, I make a motion we approve ordinance 2025-31, an ordinance of the Tula City correcting calculation error in ordinance 2024-28, which amended the storm water mitigation fee. Second. We have a motion from Councilman Hansen and a second from Councilman McCall. We'll take it to a vote. Councilman McCall, I. Councilman Hansen, I. Councilwoman Manzion,

I. And Councilman Brady, and I vote I. That passes 4 Z. Item seven is resolution 2025-86, a resolution of the Twil city council consenting to the mayor's reappoint of Trent Bristol, Ian Hurley, Virginia Hooper, and Justin Wer, each to an additional term on the Twilla City Tree Advisory Board presented by Darwin Cook, the parks and recreation director.

Thank you, council. Um as the resol resolution states that in um 2021 we formed a tree advisory board uh for the purpose of having a tree board to be able to help us with our tree canopy and our tree inventory in the city. Part of this uh creation was so that we could regain our status as a tree city USA. One of the requirements for that designation is that you actually have a tree board in the city. Uh at that time we decided to form a seven member tree board uh with two um advisory members, myself being one of those and then a member of the city council which at this time actually is uh chairman Brady who serves on that board with us. Um, one of So, one of these appointees, Ian Hurley, was actually appointed to fill a vacancy from a resignation and then the other uh three are actually just continuations of their uh original appointment. Uh, all four of these are currently active serving board members and we're recommending that they continue and they are desirous to continue on the tree board as well. Uh, we are having really great meetings. Uh just a little update. Uh our recent meeting, one of one of the future plans that we have for our arbor day in uh 2026 is actually to start the replacement canopy at city park. Uh we have ordered those trees and when we get that date at some point in uh well mayor elect manzion will designate uh our arbor day for 2026 and we'll bring that forward in a resolution as well and uh that will be one of our projects in 2026. And then another one that we're working on, but we haven't quite

finalized yet is the um uh our two tree giveaways for our fruit trees and for our uh shade trees and then we're looking at a project at our uh to Valley Museum to add some trees to that property as well. So, uh, just recommending these, uh, with the mayor's approval, recommending these four, uh, individuals to serve, continue serving on our tree board and would entertain any questions or any comments. Any questions or comments? I know the tree giveaways are a huge successful. Yeah.

Okay, I'll entertain a motion. Before you say, I should mention too that as reported in our recent newsletter, uh we have uh in the about the last 5 years, we have planted over 500 trees in Tula City uh between the parks, our green spaces, and even our golf course. And I should mention that we probably due to some wind damage or stuff, we probably only and some uh dead tree removal, we've probably actually only removed about 45 to 50 trees in the LA in that same time period. [clears throat] Um, we are, you know, adding trees to our canopy and to our inventory. So, great. Okay. I'll entertain a motion.

Mr. Chair, I'll make a motion to approve resolution 2025-86 consenting to the mayor's reappoint of Trent Bristol, Ian Hurley, Virginia Hooper, and Justin Wer each to an additional term on the Twicity Tree Advisory Board. I'll second. We have a motion from Councilwoman Manzion and a second from Councilman Hansen. We'll take it to a vote. Councilwoman Manzian. Hi. Councilman Hansen. I. Councilman McCall. Hi.

I'm Councilman Brady and I vote I. Passes 4 Z. Thanks, Darwin. Item eight is resolution 2025-87, a resolution of the Tula City Council acknowledging the mayor's reappoints of Tyson Hamilton and Kelly Anderson and new appointment of Sarah Faircloth to the planning commission presented by Mayor Debbie Wyn. So, I mentioned just a little while ago what a great meeting this is and and what makes it great is that we are um appointing wonderful volunteers to serve on our boards, our planning commission. Uh a city can't run without volunteers and we're just very grateful for those people that will give of their time and and help our city run smoothly. So tonight I am here to um ask you for your acknowledgement of the reappointment of Tyson Hamilton and Kelly Anderson for additional four-year terms on the uh planning commission. And those terms will go till December 31st of 2029. And then we also have a newly appointed and her name is Sarah Faircloth and she is going to be serving as an alternate planning commission member taking the place of Mr. John Gosset, who has uh successfully uh run a campaign to be on our city council. We're just thrilled to have him on the council and um you know uh Mayor Elect Manzion and I uh and and Chairman Brady, we interviewed several people that were interested in planning commission. And I remember a time when we were begging people because there wasn't any enough that wanted to do it. and we we interviewed some very great great people and and then it was um trying to decide who because they were all so wonderful and then which ones you guys were going to appoint and which one the mayor was going to appoint. But I am just thrilled that we have so many uh people that are willing to learn uh and

learn about planning commission and to serve the residents of our city. So I'm asking for your acknowledgement of of these new appointees and reappointments tonight. Okay. Thank you. We'll entertain a motion. Mr. Chair, I make a motion we approve resolution 2025-87, a resolution to the city council acknowledging the mayor's reappoint of Tyson Hamilton and Kelly Anderson and new appointment of Sarah Fairclo to the planning commission. I'll second. We have a motion from Councilman Hansen and a second from Councilwoman Manzion. We'll take a vote. Councilman McCall. Councilman Hansen. Hi. Councilwoman Manzion. Hi.

I'm Councilman Brady and I vote I. That passes 40. Thanks, Mayor Win. Item nine is resolution 2025-88, a resolution of the Twilla City Council reappointing Chris Sloan and Weston Jensen and newly appointing Amanda Cordova and Frank John Lynford to the Twil city planning commission. I'll be presenting this. So Chris Sloan and Weston, we would like to reappoint them. Chris's term would end in 1231 2029. Weston would also his term would end in 1231 2029. Uh Matt Robinson resigned. So we would like to replace Matt's position with Amanda Cordova. She would finish his term that ends 1231 of 2027. And then Allison Dunn, her term was ending this year and we would like to appoint Frank John Lynford as an alternate and his term would end on 1231 2029. Any questions? Okay. Thank you for being willing to serve.

Some of the people are here in the audience today. Frank's here. Sarah was the mayor's. You can go ahead and stand up so everyone knows who you are. Kelly was also reappointed. Kelly Anderson's here. And then Chris Sloan is in the back. Did I get everyone that's here? Yep. I don't see Amanda here tonight. So, thank you for being willing to help on the planning commission. Okay. I will entertain a motion. Mr. Chair, I move that we approve resolution 2025-88 uh reappointing Chris Loan and Weston Jensen and newly appointing Amanda Cordova and Frank John Lynford to the toilet city planning commission.

I'll second. We have a motion from Councilwoman Manzion and a second from Councilman Hansen. We'll take to a vote. Councilwoman Manzio. I Councilman Hansen I. Councilman McCall I.

I'm Councilman Brady and I vote I. That passes 40. Item 10 is resolution 2025-91, a resol a resolution of the Twilla City Council reappointing Jed Winder to the North Twilla Special Service District. I'll be presenting this as well. I'm the liaison for the North Twilla Special Service District. It's a five member board. They changed that a few years ago. It used to be a seven member board. And Jed Winter has served on that since ' 08. 319 of08. So he's been on there quite a while. Jed actively participates and does a great job and knows that area really well. So this would his term would start the beginning of 2026 and end 1231 of 2029. Any questions? Okay. I'll entertain a motion.

Mr. Mr. Chair, I make a motion that we approve resolution 2025-91, a resolution of Tuella City Council reappointing Jared Winder to the North Telo City Special Service District. I'll second. We have a motion from Councilman McCall and a second from Councilman Hansen. We'll take it to a vote. Councilman McCall, I. Councilman Hansen, I. Councilwoman Manzion, hi. I'm Councilman Brady and I vote I. That passes 4. Item 11 is resolution 2025-89, a resolution of the Tula City Council declaring surplus certain technology related equipment and authorizing its disposal. Presented by Shiloh Baker, the city recorder.

Thank you, council. As you are all aware that um from time to time we bring technology related items and equipment to you that are no longer capable of meeting Tulis city's technology needs and um request that you declare those items surplus. In your packet you have a list of the items we are presenting this evening such as phones, computers, monitors, printers, switches, things like that. um in accordance with policy, the IT department retains each of those devices for a designated period of time and um once they've been replaced and then once that retention period has passed, they evaluate whether any of the components [clears throat] can be salvaged or repurposed elsewhere within the organization. The items before you tonight have reached the end of their usable life, and we are asking for your approval to declare them surplus. All of the items on your list will be responsibly recycled. Do you have any questions for me?

Any questions? Okay, I'll entertain a motion. Mr. Mr. Chair, I make a motion we approve resolution 2025-89, a resolution of Tula City Council declaring surplus certain technology related equipment and authorizing its disposal, which seems like a lot of computer stuff. Yeah. Yes. I'll second. We have a motion from Councilman Hansen and a second from Councilman McCall. We'll take it to a vote. Councilwoman Manzio, I. Councilman Hansen, I. Councilman McCall, I. I'm Councilman Brady and I vote I. Thanks, Shiloh. Thank you, council.

That passes 4. Item 12, invoices and purchase orders. There's no invoices tonight. Item 13 are the minutes from November 12th, 2025 general vote canvas meeting, the November 19th, 2025 work meeting, and the November 19th, 2025 business meeting. I'll entertain a motion. I move that we approve the minutes. Second. We have a motion from Councilwoman Manzion and a second from Councilman McCall. We'll take it to a vote. Councilman McCall, I. Councilman Hansen, I. Councilwoman Manzion, I. I'm Councilman Brady and I vote I. The minutes pass 40 and we are adjourned at 7:36