City Council - Regular Meeting

from the meeting of March. Stand for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Then you do the role of allegiance. Yes. Council here. Council here. Councelor Reynolds he's excused. Mayor Bariff I am here. Councelor Sandski here. Councelor Chris here. Councelor Alire here.

Thank you. Now this is our public comment section. Any person may address the council after being recognized by myself. However, topics which are under appeal or illegal in nature cannot be addressed. Please state your name and address for the recording. Time is limited to 3 minutes per person. Now, anybody that wants to speak go up to the stand?

Not for not for this. Not for this. All right. We'll move to Did you have any announcements at all? Mhm. Yeah. New business discussion on donation gift policy.

So in your packet we have a copy of a draft donation and gift policy. This came to us um as a result of conversation between myself and council member Buchard um regarding um our sewer projects and stuff that's going on and asking what do we have for if somebody just wanted to out of the goodness of their heart write a check to the city to help fund this. This would be outside of grants or or something, but just somebody wanted to contribute, you know, say they won the Oregon lottery and wanted to drop some coin on us to to fix our sewer system.

How do you send them to your house?

Yeah. Yes. And so, um, we realized that we didn't have an actual gift reception policy for the city. And so in consultation with uh local government law group um they sent us their draft modified for us um on accepting gifts as small as an eagle to be put into the council room or um as large as monetary or somebody wants to leave us land in a will or or somebody has stocks that they want to give us upon their death. I mean, they're the the gamut of gifts to the city, you know. I don't Maybe Justin just has it in his heart that his entire estate is going to come to the city when when he when he dies.

Very very great.

Justin's a very uh philanthropic guy. Um so, uh I just we wanted to make sure that we had something. So, we wanted to give you the drafts. If there's any discussion or anything about it, we can bring it back for a resolution for a formal adoption in a future meeting. Um, we didn't have time to get it on on the agenda for uh as a whole packet item, but we wanted to make sure that we just had a discussion if you wanted uh about this type of policy and is there anything that we missed it in a chance to look over a little bit? Um, I will bring it back. I like to look over a little bit more. I think for me uh for the public agencies that I've either been a part of or um have been paying attention to for years there seem there's often times levels and I think there's a lot of discretionary um for the city manager which is not only that it's great to an extent but like when it's real property or something that comes that could have a lasting impact positive or negative on the city and I think there's certain pieces or thresholds that should be council free um just from a record standpoint and uh like at least so I have some some thoughts I again that's why it's discussion um so I will give you some feedback after about time

that makes sense to me but I do agree that the policy Okay. Anybody else have any thoughts or comments? I just know there I ran a couple of nonprofits and they need to have this kind of set of procedure that have open so we agree. Yeah, I think we can take a couple weeks to put on there for a motion probably hopefully the city council. So, um, just if I may. Yeah, go ahead.

Um, for just for my benefit, Council Member Alamire, um, you you've had this, you looked at it. Is is it just the limits on something? There there's some section that you specifically would want the council to approve rather than the city manager. The idea, and it's not that I'm looking for power. I I really don't care one way or the other. Um, the idea is that the city manager would vet it. anything that comes up would be um just be vetted through my office before it comes to the council is a thing. I don't think anything I don't think a city manager would ever say, "Oh, we just got a piece of land that you know." So, so some of the language that I saw so beyond

I just want to know specifics. I haven't had so like I haven't time to look at all the intricacies of every every paragraph like one that stood out to me was that the coun that you know the city manager may bring council bring it to council for approval. So you might have a threshold as like as a good manager say hey I should bring this to my council past you in the future there might not be that same level of oh fair enough I appreciate it. So, I think for me, you know, identifying some of those things like specifically, especially real property, um, such as, uh, you know, somebody gifted a piece of property and now we have, they want it for a park.

Yeah. And, you know, it might sound like a great idea now, but it's like, do we have, you know, I think the council should put that in record essential because that has a long-term,

you know, obligation to the city. And so um things like that where where maybe I don't think it's a small threshold I think a large threshold of you know because there are times where people will give gifts and the right knowledge of the council lord's like wait a second like why are they giving you know it sounds be great they're giving 100,000 but is there strings attached here and what are those strings just making sure everybody's aware right now the language reads that it can be brought to the council so I I don't disagree with your premise What I'm looking for is there a day certain that I know that I will have your comments so that we can bring this back to the council. Um so that Okay.

Cuz I don't want I don't want to get to a situation where we're at a Friday before another council meeting and I don't have what you're looking I'll have my fair. So that goes for everybody to try to do the same. Yeah. If there's something that you want to talk about on this, let me know and then um we will do our best to bring it out back next meeting. Sorry,

we're still in the discussion. I mean, like just sharing from what Justin says in my head, I think like you know maybe any property uh vetted by the city manager probably needs to be approved by the council kind of thinking is what I would be thinking just as a point to get a property. I'm not worried about the monetary value as much unless there's a bunch of strings attached to those concerns. But I think that's part of the role we I I think you could say any any of the real property, any of the remainder interest in real property, any of the securities, um life insurance is generally just going to be straight cash, right?

Um but somebody could name us a beneficiary on life insurance. I mean, that's a real thing. um uh safety with the retirement plan beneficiary designation. I mean, basically anything where it's going to require some sort of legal action such as a deed for real property, right? Or an environmental assessment on real property. Hey, I don't know if you got that far into it. This does address, you know, if you are getting property, here's the stuff that we have to vet for it and really limits what we would accept in that in that instance. So, um I think we can, you know, maybe it's $100,000, anything that that

details, but I Yeah. So, we can find out what other cities have done on that as far as a threshold and bring it back. I just wanted to know, you know, if you were going to provide comments when we were going to get those back, we could address that so they may. Anybody else? Right. Well, I know that uh I know that I've only been in the nonprofit my whole career and I know that when you when you're giving gifts to a nonprofit, I don't know if this applies, but you have you have no you cannot designate this. I give you this to do this

and you can't tell the the the nonprofit what to do with it even that's actually that even though it's done all the time by many different organization, it's actually technically illegal. So would we be under the same constraint or can we utilize that clause because I think that's where you could someone could say I have no conflict of interest but this is what this is for. Yeah. So in in let me get the paragraph that is addressed in here. Okay. That's I'm sorry for you're good. And this is this is what it is. basically one of the um I'm trying to get if I can get to the exact paragraph um that it talks about in the conflict of interest

maybe it's just in the conflict of interest there is just that the the big concern is that any gift that we get it needs to be no strings attached right

and and that once you give it to us it's ours to do what we want to do with and um I'll give you an example that I'm familiar with there was uh in Boisee, there was a an elementary school on a piece of properties, the oldest elementary school in the state of Idaho at one time. Um and the the land was given to the city for the purpose of a school or to the school district for the purpose of a school. And the school was this old, you know, like three room schoolhouse that was not effective as an elementary school anymore. And they wanted to tear it down. and they can't do anything with that property because the deed does have that incumbrance on it that it has to have a school, but the property is not big enough for a school. And so now it's just a vacant lot

and and a great on expenses. Yeah. So, so the the intent of this is that no strings attached. Anything that comes to us is good. And the that we want to do our homework. This does require us to do homework on it and say if this is coming to us, does it have value to the city? And does the city have the ability to to take it? And does it, you know, is it something that we can flip for cash? Is it something that we can uh that has a strategic uh uh ideation to it? Or is it just, you know, we don't want to just accept everything and just say everybody give us your remainder piece that's only worth five seconds. So, we have to do the same thing. Yeah.

All right. Anybody else? We'll move on to amending business request to approve amendment number seven to IG 4626 for county in southern clo.

So this is Jamie's looking at me to make sure I get this name right. This is the SRY property. Did I get it right? I for a month I have been calling this it's any name in the book but it's the SRY property. that is where the current dog park is. Um we brought this to you before. Um and you can see in your packet that we've had a long history of extending this agreement, right? Um I had a meeting with um Rachel Hagerty from the county to go over some of the history. Um we are still waiting for the transfer of property to happen. Um but as part of my meeting with Rachel, we did talk about how even when the transfer does happen, the state of the property is such that the actual intent and mode of doing anything with property, pardon me, and the maintenance of the property does not change, right? So status quo will still be there. The idea is is that um the the history of it is such that at some point eons ago when this in 2015ish when this agreement was first signed, there was a thought that the all the tracks of land fit better because it was in the UGB and just the connectivity of it all that it made sense for the city to be the principal owner. But this is a three-headed monster between the city, the environmental group that's behind it, and the county. And so nothing can really happen on the property or with the maintenance of the property unless all three uh people agree. And so, um, the problem that we've had and the reason that you've got all these extensions is because the property has never been transferred from the county to the city. Part of that is turnover and just you got to bring yourself up to speed every and there's just not a lot of urgency on it except when these IGAs come up for adoption. So the status quo

means the same. It does still make sense. This was council member Reynolds question as does it still make sense to be in this agreement? Yes, it does. Um, but we uh until we actually take ownership of it, which has been a a good decade of getting this transfer going, I did get a very good compliment from uh Mrs. Hagerty about uh uh Adam being like the the most proactive project manager we've ever had and that he's been making really good progress on it. So maybe someday soon we'll see a a transfer de come to us for signature. Um, but that's that's the history of it and we just want to give ourselves two years again to cross peace and do eyes.

Okay. Thank you. Any other questions? Thank you for the explanation. You're welcome. All right. We'll move on to ordinance number. You got you got to miss that request to approve. There it is. Sorry. Somebody want to make a motion? I move that we uh approve amended number seven to IGA number 4626 with Telman County southern floor corridor extending term to December 31st 2027. Second. All right. Moved and seconded. Is there any further discussion? I'll just say thank you for looking into that like council asked. You're welcome. Question.

Questions call. All those in favor signify by saying I. I passed by the council seated and thank you. That's a good compliment. It really take when it comes. Exactly. Especially for Mrs. We'll move on.

Ordinance number 030226. Request to hold second reading of an ordinance vacating the portion of Trap Street till second reading and then adoption. Anybody have any questions? We want to ask for a second reading. We have to read from the motion city October. We have a second. All right. Second. Any discussion? All those in favor signify by saying I.

I post passes. Now we need a motion for adoption after she reads by a title. Great. Ordinance number 030226. An ordinance providing for the partial street vacation of the westerly 20 ft portion of trout street between third street and highway 6 located between block seven and block eight of goodspeed second edition to tilma county Oregon.

Thank you. I move that we adopt ordinance number 0326 the request uh to vacate the abortion in the city to second. All right move and second any other discussion hearing none. All those in favor signify by saying I

opposed. All right. Motion passes for adoption. Thank you. Now we have resolution number R 031626 was to approve and adopt resolution authorizing city manager for legal review to grant a non-exclusive franchise to FNFC Northwest.

Okay. So let's go on your way back machine for a moment. Um last year um or two years ago probably at this point uh the city was approached by a company named Ziply Fiber to install fiber optic network lines throughout the city. Um they got a franchise agreement via the ordinance that is in your packet um and um the associated contract with that. As you understand all these franchise agreements involve a payment. We allow people to construct and build things in the rideway. They pay us for the the right to do so, a percentage of their sales. Um, and that's one of the ways the city can get money. Um, I've got a graphic here um from Ziply. Um, in the intervening time since that franchise agreement was signed, Ziply was acquired or there was a sale of some sort. We've got Katie here from from Ziply um online to if you have bigger questions, but essentially there's now two companies. There's Ziply and then there's the um I want to make sure I get this right. NFC Northwest LLC. Chelsea, can you put our graphic down?

Can you hear us? Excuse me.

Okay. So, you're not going to be able to see this very clearly, but I will try to explain it to you. The way the company is being set up, NFC Northwest LLC and Ziply are essentially sister companies, right? What they are looking to do is the internet will come through Ziply on the trunk lines feeding the city. The individual lines that then distribute uh services to houses will be controlled by NFC Northwest LLC. The request is that because they're sister companies, NFC Northwest LLC is asking for basically a carbon copy of the franchise agreement with Ziply to do their stuff because they have different names and that's what all the information is you're talking about. They're the essentially the same company doing the same thing. It's just who owns what piece of the the cable that goes from A to Z, right? with they both will have franchise fees, franchise agreements. The they both run our contact hall being presently they work impact as one company but for their purposes they would like to have two franchise. There's no downside to the city. We just wanted to get this on the docket. Um we have not drafted the actual language but it will be exactly the same as what the Ziply one is. We don't anticipate making any changes. So that's what the resolution is. Now when we did this via ordinance last year, there was a question about whether this needed to be an ordinance or resolution. As we've gone back and looked at our stuff, this just needs to be a resolution, not an ordinance. That's why this was a resolution and the last one was an ordinance. We went above and beyond past time. Now we're doing it properly.

Yeah. Anybody have any questions or does uh Katie have anything to add? No, I just want to thank you for taking the time to review this and we look forward to being a community partner with the city of Telmuk.

Thank you. Anybody have any questions, comments? Do we know enough about in the future that eventually this process will get to where they're asking households if they want to sign up what we're doing? Yeah, eventually they're they're what they've told me and Katie can correct me if I'm off base on this. It's basically a one to twoyear process. They've got to get the trunk line to the city before they start to build out. And then once they get here, they've got some strategic places they need to hit. For example, um we in a separate agreement, um the uh Zipley is starting to lease some space from our public workshop. Um, and so we've got a little closet area that they're going to put some equipment in and they are leasing that from. So they want to get the line to there as one of their first spots before they get it out to the rest of the community.

Just is underground or that's a Katie question. I I don't I don't know that we have the design. I think it's a mix of both. Okay. Yeah. I don't have the official design uh in front of me. I think it's still in process, but you're correct, Sean, that um this would be a mixture of aerial and underground build. If I if I if I'm not speaking too much out of turn, generally what happens is the the above ground has to be they don't want to put up their own poles, right? So, generally they will work with somebody like PUB that has poles to work on that. Yes,

sometimes likes that, sometimes doesn't like that. So, there will be areas where they may be able to attach the poles. There may be areas where they don't. If they're not able to attach the poles, that's where you would see it go under. The the big difference to companies like this is um the above grounds in the pole is way less expensive

than boring through under sidewalks and everything. So, they like to be above ground if they can, but if they can't, they will. Anybody else want to make a motion? I move that uh we approve resolution number R031626 adopting a resolution authorizing the city manager calling legal review to grant a nonclusive franchise to NFC Northwest LLC for the provision of telecommunication services within the city of Turmo and establishing a franchise fee. Second.

All right. In second any other discussion questions called all those in favor signify by saying I motion passes by the council seated reports go in department reports. So there we have people here. Does anybody want to get up and go first? Apparently not. You have any questions or anything? Anybody have any questions for public works report?

Yeah, this is on the public works. Yeah, just it's more of a message of appreciation. the shark thing. We did a really nice job of cleaning up there any still well that was kind of a bit of problems. Terry remember beforehand had the brush cleared out. And so again, it's just nice that these these community members are putting their time, their money, their energy for our community that that need to be acknowledged or should be acknowled. dead downtown. It's dead town. So trying together community to prevent that from happening. I think we're seeing some good results. So we'll keep it up.

Uh I notic the cowgate was back up. Is it back down? Calgate got put back up and then it came back down. Okay. So I don't know. I don't quite know all the details. I don't know if they're during that windstorm. I understand Ray was trying to open it. part that came on hinge or something. So, they're reabed up to go put back up there. The the hinges that originally came with were like these custom made hinges by the company itself. They're not ones you just go buy and get off the shelf.

So, they use what they could available here to get it out. We'll see if it's going to hold. They did the best they could, but I think they're going to have to try a little harder. when I was down this afternoon, it wasn't on was on. No. Yeah. Okay. Thank you. All right. Anybody have any questions? No, it's okay. Thank you. Yeah.

The uh the year is off to a very busy start. So that's uh that's exciting for us. Keeps us on our toes. And I when I was looking at our 2025 numbers for calls for service that we responded to and I divided it out by each day, we're responding to 34 calls per day in a 24-hour period. And that's on average. We're averaging one physical custody arrest every other day. Um, and it's it's a lot and uh we're working really hard. I'm super proud of our team because um each and every one of those calls for service takes something that we have to do either going to the location, talking to the person, working through what they have going on. Um, and so that's uh that's a lot um and with with limited staff that we have and uh but I'm still super proud of what they're doing. The uh puzzle exchange. So talking about some community engagement uh puzzle exchange has gone well. We've had our second one chat with the chief has gone well. We had that last week. Uh and our emergency preparedness partnering with the uh public works is going real well. so that we're making sure that our staff here in the community or in Telugu uh community um that we're prepared and ready for this at least 72 hours to be camped. Um and then talking with our I'm talking with our police forum staff about how do they how do they prepare at home as well and then also where our staff is located looking on a map of where they live and if we have a 9.0 know earthquake. How are they actually going to be able to get to town? Right now, there's only two staff members for police department that can actually make it to town on the

others will be crossing many streams or rivers. Uh so that's been interesting on that preparedness. Uh for April, there is going to be April 1st an emergency management presentation at the library uh co-hosted by the Toma County Emergency Management and our Toma Emergency Management or Tri Volunteer Corp, which is really cool. Um and then moving into May on May 20th, coffee with the copa kitchen and that's from 9 to 10 days. Feel free to come by. But that is it. open. Any questions?

Yeah. Um, did you guys open um this application this spot for their officer status? Yeah, good question. And we're we're in the process right now. We have uh one applicant in the background phase and so they're moving through background. They'll go through the next steps of the process and I'm hoping cross my fingers that everything goes well. It's very in very uh robust process that police officer has to go through through that selection process which is appropriate. But I'm hoping in the next couple months we'll have a answer on that. Are you satisfied with the interest you got on the job?

Yes. But what I'm really hopeful for is once our contract is finalized and we do a new push to do a new recruitment that um those will be some good numbers that people are able to catch their eye and maybe we'll get a larger larger pool of applicants. So the goal is to fill this spot and we're still one down but we're not filling that. Well, but I'm advocating to fill right subsidies to find people and of course council support as well but I mean they're the ones who sent that in well I just know sometimes put an application I'll put an application and you don't get a job but if you got somebody already background they have someone you think is probably good enough for the position. So let's let's get this.

Yeah. Uh thanks for bringing that up and um I'm excited. So, I'm hopeful and it's it's always a fun time. The last uh police officer that we hired was Brian Fitzgerald and it's always a fun time bringing somebody a new person on and and training them up. So, is this a turn key or is this someone has No, they'll have to go to the academy. Yeah. And I was looking at the academy. Uh the nice thing is is that they actually have some academy classes that are stacked up that are not filled yet. And um so I'm hopeful that they won't be in limbo for 3 months that we'll actually get them to the academy

16 or 20 weeks 16 week academy then they'll come out and do another 12 weeks of field training and basically I think everybody in our police department right now is a field trainer which is really impressive and it goes to show the tenure we have within the department which is cool as well. Are you guys going to hire? How come you guys don't hire in market? Do you guys do? Well, we do hire veterans. In fact, we have another No, please record. It's a job. It's a police record clerk. Oh, a records clerk. Yeah.

Well, we have a person that works in the office. She does records, but we don't have enough money to have someone dedicate you that. I would love to. Yeah, because I have passed it and this county never passed. We can talk about it more outside. All right. Thanks for the update. Yeah. All right. Anybody else? All right. Thank you. We got anything? Where are you? Yeah, you're here.

Can I combine mine? So I You most definitely can. I like that idea. Okay.

Uh so February was fairly slow. Um you can see from the report there's not much on there. Um we I have amped up in March. I the floodgates open and I'm averaging probably five permits a day. I don't know where they're coming, but I'm coming back. I I'm over so uh plenty to do there. Uh, but February was a good month to play catchup and work on some code development stuff uh with our with our staff and uh get up to speed there, get some things updated. Um, we've got a few things in the works there that'll be coming before you in a few months. Um, but other than that, any questions on what was presented in in my report? Any questions on any of the projects? And when we went down to just you, I think there was some conversation about contracting out some services or something that affected the department. We are we doing that or just

No, I'm trying not to use it if I don't have to just save funds. Um, but if it gets to where it's it's overwhelming and I've got too many large projects to review and still most timelines, I may have to seek out. I just curious and remind me of the kind of our hour setup for the planning comm. I know there's you can do there's some walk-in available and there's some appointments available. Yes. So Mondays and Wednesdays are 1:30 to 5:30 and then Tuesdays and Thursdays are my uh appointment walking days. Okay. And that's that's been helpful too so I can actually have time to review things. I'll I'll throw this out there too because last year is when you do your dog renewal dog license it's upstairs now. It is. Yes.

It's not downstairs. So do that. You got that letter upstairs. So, if I could just throw this out there, it is a little bit premature, but last council meeting you were presented with the polymorphic AI that's that's doing our Tilly, I don't know if you saw that, Tilly. Our municipal assistant. Um, we're all about the funds here.

We embrace the cap. I told you when I got hired, embrace the cap. So, we embrace the cap. Um but part of that contract is to provide online services for maiden's department so applications can become online be streamlined on that. So to answer council member dosinger's question while it's busy now once in the couple of months we'll be able to to take some of those stuff online which will streamline and help time with with Megan uh immensely. Okay. Thank you. Anybody else? All right. Well, now you can do your uh Telman County housing commission.

Yes. So, I had nothing here for January, but February we met and we actually got a 5-hour interview in February. Uh we got to listen to presentations all around the county. Uh there were two from two projects from Bay City, one from Toma, three from one from Anzena and one for Beaver. So, eight total. Um we got to listen to their proposals. Uh we made some recommendations. um to the finance committee made some recommendations. We made some recommendations back and then we go we will meet again in April to discuss how we're going to appoint those and then it goes to the Roy County Commissioners to award those funds for different projects. So that was exciting. Uh that having is always exciting. Um and then I'll have more to come as those get awarded. I didn't want to put out information now until we uh they get those awards and then I'll I'll put out something very

Thank you. Finance exciting as the last report. Yeah, nothing bad report. Um we're sitting at 67% pretty much in all the funds right now. Um some are doing a little better than others. We have budget coming around the corner. Um, I'll be bringing the budget calendar to you guys this next coming meeting. So, you guys will be able to get that and get the dates on your guys' calendars. So, that's about it. Any questions on anything? 67% is about where you want to be, right? Yep. Yeah. Ser's a little bit high, but that's to be expected.

Y planning. I didn't get an OS meeting. You should have. Yeah, but but we didn't do anything fancy. Uh we did uh officer elections for the new year. Did the minutes from October because we haven't had any meetings and then we did um just the planning notes and we had a discussion on some of your concerns. Okay. No obligations. Tell urban renewal agency.

So, uh we had a meeting in last Wednesday. Uh we're pretty it was pretty good. uh a lot of chat about our sidewalk project which is uh uh not a cheap project. So there's conversation coming down the road if we're going to do one or two. Uh we're looking at first street and second street. Um Mr. Phillips gave us update on several projects he's got going on. So that was good. The big thing uh concerning the council, I know we talked about trying to find out if we have to have two council members on TURA and TURA board has no issues with if we want to take one council member and turn it into an open a large bid as long as that's fine with whatever we have in our charter, whatever. They don't have an issue with changing if that's what needs to be done. So, that's a conversation we can have or or talk about it, whatever. But the board has no issues with going from two to one if that's what we do and just changing one to an open spot. John, this is new to you because you weren't there. But we just chat about a little bit.

But that's a question about the garden was a sidewalk project. Um I have some project.

Yeah, me too. Uh I didn't know I mean I know that Tur is a small independent agency. Um but I just want to have a conversation at some point with our authorities and as city council regarding that project. Um I just think that this uh that project budget has uh skyrocketed here and I look at the amount of impact uh and direction of town it's like yeah I want improvements in the city uh I see there time but uh that specific project around and just want city's perspective probably not be able to drag that into the chart process. So

I think there's shown I have to come on that I know that I mean I stated on the record that I was concerned about the bits it's inflated quite a bit. Uh my appetite's going to be more towards one one sidewalk. We've we've put in some money. There's already uh $68,000 into this project. So I'd hate to throw it away and lose you know lose that money. But we're I'm going to have to hear a number that's not crazy for at least one sidewalk. I think for the two we don't have exact bids, but I want to say one is like 400, one's like 700,000 for the two sidewalks, right? Start at 200%. Yeah, exactly. And we were low and the everything's got to be ADA. So that's what chews up a bunch of good monies on the corners. But

I think that you know I think that $68,000 for sale because whereas those those have shelf life, right? Exactly. We're going to have to get bids that are going to there could be an amount of coming potentially, but at this point I'm struggling with that. Yeah, I I agree with you. It's in my mind. It's just it's we put this much money into it. I mean, I I probably want to see one sidewalk done. Like I said, we were couple members short. I'm not sure what John's thinking necessarily, but I'm going to have a hard time signing off on two sidewalks for any price to be honest. What is the what is the the vote of council to approval of that? So off the cuff

and I'm probably going to make her too. That's fine. We can come back to it. But the way I understand the board to be set up is they are completely independent. Meaning that they have the council has no direct oversight about what they spend. They have full authority to spend what is in their budget, what money comes in, what money goes out. Where you have authority is um board members have to be appointed by the city council, right? The mayor. They're they're on board. Okay. So, basically, you can write a strongly worded letter or you can chill out.

I mean, another question is what about let's say approval process? They do have to go through the zoning and and approvals of everything, but all that's the staff level. None of like none of the stuff on like a sidewalk would come before the city council just as a matter of that's just not how it's done. So, but let's have a further conversation. I will look more into it. Yeah. Um but uh your options are basically limited because the city council is not an oversight tour. They are their own. I think I'm just looking more on the it is the city's property. So yes um you know proper just like if I want to do

you guys bring it up right if I if I do the city property we have place times and so um or chamber so uh I just I think there's got to be some chest analysis there improvements on on cities right away um and if that is while they have while they would still have discretionary spending authority um the ability to change the way the uh I will say for um the Pelican Pub reached out to Tur and was interested in uh for that street to pay for their sidewalk to be fixed. Sure.

So, I mean, that was kind of that was kind of part of hoping to maybe get some buy in from some uh business or even residents that wanted to redo their driveways by the way and we could I think Victor was looking at maybe how we could try to, you know, get it cheaper for them, but maybe even make some money for the or makes money towards the project. Like I said, it's it's I agree with you and I think it's fair to for you to come to the zero board and avoid your concerns or anybody be totally on board. You can call me if you want.

Yeah. Yeah. No, I appreciate the question. Like I said in the meeting and Terry was there that is it everybody's I think a little surprised by how much it's gone up the prices. So it's conversation where I'll look into the oversight and I will return quote on that. Yes I'd like to add something if allowed. Um there is a program through ODOT called safegraphs to school uh that allows for sidewalk replacement. Uh, so we are eligible to apply for $2 million every two years for sidewalks that are within a certain distance from schools.

And because of Tieuk's unique population size and because of our economic need, I believe it's like 100% grant that we can get for the school. That being said, I do want to at least issue a caveat. Um, when Leanne was here, she did a safe school project and I was looking at the dispersements. A lot of times these disperse grants are in amounts of like 500,000 300,000. I don't think Jay we have that in our budget currently. So if I did receive a grant, we would need that money to disperse but to then be reimbured and I don't believe we have right now. So but if we do that would be a great opportunity for us and we could always pursue a lesser amount 500,000 we have the amount to do. So

yeah, the sidewalk school has came up in conversation. Victor is kind of leading the charge on that and uh um yeah, we're going to we're going to see what kind of happens next as far as what the next process is, but I think it's fair to say that everybody has concerns with their budget. All right. Did you say I don't have something? You have something? That's all I had. Okay. Well, then next city manager.

Oh, you're right. um some correspondence. Um I did write a letter of support for the court of Tam Bay um which I believe we have a copy of if you want to see it. I've already sent it. Um they applied through Representative Bonichi's office for uh some funding for some infrastructure out there. Whenever you do projects at the federal level, um you you want to get these letters of support from everybody around you talking about how great of a project this is and everything. They've written stuff for us in the past. I would expect that they would write stuff for us in the future. It's just kind of one of those privacy things. And so, just letting you know that I did write that and send it. Um, along with that, those federal grant earmark programs that they're applying for, one of the weird things about the federal government is those windows of opportunity come open like on a Wednesday at midnight and you have to have your application and letters are supported by Sunday. Like it's literally a two-day or three-day turnaround on some of these. and and the goal of that is part part of the reason for that is the way Congress works with their continuing resolutions and figuring out what funding is available. Part of it is they want shovel ready projects. So if you are not ready to go tomorrow, you're going to be way down at the bottom of the list. So you have to have your applications basically done, ready to go, but you don't know what the applications need until they open the window. So it's kind of this game of whack-a-ole with federal government on those just to give you some insight on how that works. Um I did meet with Representative Bonamichi um on Saturdays. She had a town hall. Um prior to the town hall was the local government leaders session for half an hour. We talked about our water project and our sewer projects and and hopefully

laid some groundwork so that we could apply for some federal funds uh in that in that in that vein. So, and she sends her greetings uh to the council. Um, today we had a meeting with um uh Tap Construction um and Consort for the uh our preconstruction meeting for our waterline project. We will sign the full notice to proceed in the next couple of weeks and we will start to see some action happening out there. there's a really good meeting where they went through all the the items top to bottom of what that will look like and some of their scheduling and stuff. So that's just so you know we're going to start seeing movement out there in the next couple of weeks. Um want to uh put in a plug on Saturday from 11 to 1 is our Coatsville Park ribbon cutting. Um this is where MODA and the port and trailblazers have given us money along with TV

TCBA TCBA.

Thank you. Um gave us money to rehab that park where we got the some new playground equipment for all abilities and we got that rubberized surface to put down on it. Um first off I need to give all credit to Chelsea who has coordinated this event and it has grown and grown and grown. It is going to be a big deal. On Saturday, we have Blaze the Trailcat from the Portland and Trailblazers coming down. Uh there will be boots, the bookmobile, free food. Uh the Blazers, uh Junior Blazers, I don't know what they're called here. Um but they're they're little league affiliations will be doing a basketball camp on the basketball hoops out there at Coatville Park for kids that want to come in. So, I mean, and I have it on pretty good authority that there will be a raffle for Blazer tickets if you're into such a thing. You can enter to win at some tickets to the MOT center for that. So, um, come be a part of it. The mayor's going to make a speech. Um, I understand there will be a large pair of scissors cutting a ribbon. Um, and and we will have lots of lots of fun out there on Saturday. So, um, come come and be a part of that and invite everybody to come out. We did send out a notice out to the neighbors today through text.gov to let them know, hey, something's going to be happening in your neighborhood.

But luckily for you guys, you're you get all of our notices so that you know what goes out. But, uh, uh, but that neighborhood got it specifically. Yeah. There's not a ton of parking, so I'm sure. Yeah. Yeah. It's going to be a little bit crowded out there, but but we're grateful for that. So, wear one tip, last time they were here, wear comfortable shoes because the mascot will drag you onto their court and make you shoot sweep. So, I'm just warning you, it happens. And if you're wearing work boots, it's not comfortable. So, maybe that's just the mayor thing. No, I'm just pretty much all the So, just tennis shoes.

He's He's pretty persistent. Um uh lastly um this is more of anformational thing. Um the Chamber of Commerce um and by proxy of their Grinch Gang has um asked for the city's permission uh to put power into the downtown power pole so we can have lighted decorations down there. Um, and so they want to uh apply for a grant to to put power boxes in there. This really isn't going to be a huge expense for us as part of the city. There's going to have to be a payment for the power, but it's not really going to be all that much. Um, but we're working with them. They submitted last week. I'm sorry to your other employer that we didn't get that out last week. Um, but we're reviewing that application and hope to have a letter of support. They need the land owner's permission. So, I'm assuming uh that as city manager, I have the authority to grant our land owners permission for these people to want to improve our city with some live decorations.

This is like every They're starting on Main Avenue and then they'll do Pacific Avenue later, right? Eight of them are on Maine. This is this is this only for the holiday season or they going to try to They wanted to do they told me they wanted to do some stuff year round if they did the banners. Yeah, banners stuff.

I put in the recommendation if we're going to have lit up stuff. There's a town in uh Scotland or Rhode Island, maybe one of each, um where they let elementary school kids design. They uh a a litted a lit thing to hang off the pole and then they hang it for 20 years or whatever and then when they get run out of poles, they retire and regrow up. But you let the kid design it in the winter the next year gets the gets their thing made out. I think that would be an awesome thing to do for our school kids here is if we can make that happen somehow. So at least that lit up decorations a while back though.

Yeah, they were on like power. I don't know how they did that actually. Yeah, but this is pretty several years. Yeah, the four on the plaza. the four the four street lights on the walls are quite have power especially so it's not tampered with people sitt there plug in and so there's space on the city from first

yeah so we'll be issuing that once we get the done internally and then um just as Jamie mentioned with budget um just some upcoming meeting. We are going to be talking at our next meeting. Consor will be back to talk about the system development charges of the SDC fees. These are fees that are charged when somebody wants to build within the community. Um but with that, we'll be re bringing back the fees discussion um regarding sewer lines and water lines. Remember, we still have to address water lines from last year. It was only approved for a one-year thing. um with the rates. Um my goal is to have a conversation with you all, kind of tee it up at our next meeting on the 6th so that we can approve something on the 20th meeting in April. Um not the 20th meeting that we will have, the meeting on the 20th. Um we wanted to get up for that and the reason and the logic behind that is that um for our water rates, we have customers like Fairview and the Port of Tulum Bay. we have to provide two months notice before we can raise rates. So if we want to raise rates on July 1, which is our typical time that we do that, we have to have the notice to them before May. So if we can have this teed up so that we can have some resolution. And I want to thank all the members of the council that have met with me. I think I've met with everyone here um ex except for you mayor but um but everyone the council on in here I've met with in the last couple of weeks to talk about how best to move forward with that and we want to make sure that we're bringing a package to you that can be supported and that we can have a resolution that works for our residents. So we're working hard on that. You'll hear more about that on the 6th and then of course we've got budget stuff coming up. So, the next couple of months are kind of the busy season for y'all and we're going to have some some heavy meetings with some heavy discussions

that need to happen. And then along with that, our hope is, and I'm not ready to announce anything, Jane, so edit this how you will, um, but our hope is to have an open house uh to to talk about sewer and water rates and how that affects everybody. Um, our goal is to do that at the library the week between the two meetings so that we can once we have firm numbers on April 6th, we can do a presentation where members of the community can come out and ask their questions and see what it is in a nonformal meeting such as this and then uh um have that opportunity and then we will ceue it up for adoption at the next meeting. That's the plan. We'll see if it actually happens. But by speaking it into existence, it helps me get actually done.

And I'm seeing lots of not so I'm assuming that plan. It seems like Okay, I think that's all I have. Mayor Eli has something on her list that I forgot. Thank you. All right. How about minutes for February 17? Anybody see anything on there? Board session session. We close the minutes of February 17th. Second.

All right. Second. Any further discussion? Hearing none. All those in favor signify by saying I opposed passes by the council seated. Now council comments if we start over uh I don't have the time but I will say my son's very much looking forward to the Coatsville Park Company and I'm looking forward to the mayor's speech which has been advertised on the radio several times today. Amazing. So uh yeah that's going to be the first big speech I've heard since I've been here. So I look forward to that. research.

Um, I just wanted to say that I went to the chat with the chief last week and it was great. Um, we had a few folks come out and I had a few people reach out to me after some concerns such as

Well, I'm just really disappointed I'm not going to get to hear this. Will it be live streamed? I see. Okay. voice. I'm going to be in Denver to my son's turn 40 on Saturday. Anyway, so I won't get to page, but a couple things I forgot. Um the leak under the tarmac, how that play out or is still playing it it it's fine. Um we are letting it go for right now. We had an engineer go out and look at it. It is not causing damage. Okay.

And so with our notice to proceed with the bigger waterline project, we've agreed with the port to just kind of take a wait and see approach because we don't want to spend a ton of money fixing something that's going to be turned off in 6 months anyway. So because it's not causing any damage and not causing any delays at the airport, we're just kind of letting it sit and if something happens, we'll let you know. Thank you. Uh then the only other thing was um just checking economic.

We've had discussions on that. It's just kind of as cities go sometimes we get some things going um and it and it you know you fall down as other things other fires get brighter. So um we've had some resolution with that in our internal staff the last couple weeks. We had a good productive meeting last week on it. Um, we hope to bring it back at a meeting, but some with some of these other topics on the meeting schedule, we're trying to find what day that fits to have that discussion so we don't overload the council with too many heavy things all at once. I think it'd be really good to get that up in the spring or weather breaks. I agree with you. We just need to find the right day.

With that, I move authorized to pay the bills. Second. Okay. We've been to the bills. Do you believe? Yes. Councelor Knoxing. Yes. Councelor Buchard. Councelor Suski. Hi. Councelor Chris. Yes. Councelor. With that we will two and I and two yeses.