City Council - Regular Meeting

Oh yeah. All right. Call meeting to February 17th. Please stand for the pledge of allegiance. Pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Can you take the roll call? Yes. Councelor Reynolds here. Mayor Burus here. Councelor Sandoski here. Councelor Chris here. Councelor Nina

here. Okay. First we have deliberation of council interviews for W two and board six. Yeah, you've met the candidates that have submitted applications. You've interviewed them. It's now completely up to the four of you to discuss what you want or what you want to do. Does anybody have anything they want to say or I'd like to fill the positions so that we can have forms be actually more represented. Yeah, I'm enthusiastic. It's fantastic.

Yeah. Yes, I agree. Garrett, did you have anything? Sounds good to me. Will do a wonderful job. I do too. I do too. So, we have to do this one at a time though, right? Yep. Make a motion for two and then do one of us have to do that. Yes. Next motion that we see. That's right. We have to do it that way. Sorry. Secret that way. We do. We do have you. Someone should make the motion and then you'll just vote motion in second and then we it is not secret. It will be announced. It's just

it's just the way we're supposed to do it. So, okay. You see that? You know what? I forgot. I'm sorry. I'll get that wrong. Well, I think the motion that we that we uh accept or whatever the right word is for have what's the right word to fill out the term that is still in place. Um for and what are we writing? Yes or no or correct? Do we have a second? Do you have a second?

I will second. Then Garrett, you're texting your vote. Tell me when

this is this is hopefully. Okay, for W two, we have a yes vote, a yes vote, a yes vote, and a yes vote, and a yes vote. So that would be unanimous. Go. Okay. Welcome. So, do you want to swear her in now or do the swearing in after both voting has taken place? That's up to you. Let's do it after, please. Okay. Oh, council member after both. Do you all have another slice of paper?

We do. Okay. So, the same thing for W six. I move that we appoint Justin Hermier to fulfill the term of W number six. Second. All right. One second. So, let's do our paper. But no comments at all. Well, there are a few, but they're probably not necessary. I don't have a problem about

Okay, I have a yes vote, a yes vote, a yes vote, a yes vote, and a yes vote. That again would be unanimous for winning Justin. Perfect. All right. Thank you guys. Now you want who do you want to swear in first? Go to work. You too. Nope. We have to swear them in first or at least one of them. It does. It's on vacations. This

right here for I do solemnly swear and affirmly swear and affirm that I will uphold and defend that I will uphold and dism the Constitution and the laws of the United States of America. the Constitution and laws of the United States of America. The State of Oregon. State of Oregon. And the charter and ordinances of the city of Toan and the charter and ordinances of the city to And I will faithfully and honorably perform That I will faithfully and honorably perform

the duties award to city councelor of the city of Toan. The duties and the duties award to city counselor. The duties award to city councelor of the city of Soma of the city of SA. To the best of my ability. So help me God. to the best of my ability. So help me. Hey, you are free. Once you sign that, you're going to take your place as war two representative up here on the ice. And with that person seated, council n singer, you can vacate at 7:06 because we will still have a form if you leave.

Thanks, G. Okay. I Justin. Hi, Justin. Do solemnly swear and affirm do solemnly swear and affirm that I will uphold and defend that I will uphold and defend the Constitution and the laws of the United States of America the Constitution laws of the United States of America the state of Oregon state of Oregon and the charter and ordinances of of the city of Toma the charter and ordinances of the city of Toma that I will faithfully and honorably perform I will faithfully and honorably perform the duties of board 6 city councelor of the city of Toma duties of board 6 city council of the city of Tolman to the best of my ability Let yourself

congrats y'all. All right. So, next we have the potential appointment and swear in. Nope, that's not it. We already did that. Let me get these on. Okay. Public comment. Any person addressed the council after being recognized by myself. However, topics which are under appeal or legal in nature cannot be addressed. Please state your name and address for the record. Time is limited to three minutes per version. Anybody have anything for public comment? Did we have anybody online? No.

All right. Okay. Next is R. New business. R021726. request to adopt a resolution approving an order of the board of commissioners for Took County, Oregon, referring the formation of the Till Bay Fire and Rescue World Protection Fire District to voters May 19th. So, this is step two of the process of merging the Bay City Fire Department and the Tilmook uh fire district. So, um, the county council at their last meeting, uh, last week, uh, will put this on the ballot in May, uh, for residents within the proposed district to vote on. Um, because this involves our, um, city boundaries, we are required to pass a resolution to show that we allow it to or we support putting this all. And we've already kind of done that with the previous resolution we passed. I don't understand why we have to do it twice, but we have to do it again to get it to the county clerk by the end of this week. Um, so this is good timing for us. So, um, you've heard heard the presentation before of the merger. Um, previously you voted, uh, those that were seated at the time voted unanimously to, uh, uh, support that resolution. So, we would look for that support. Again, um again, this doesn't really affect the city in in the city business because we don't have um they're just our fire district of of record. Um but will affect the residents and how it allows the fire district to do tax increases and such for the laws that they're allowed to do.

We have nothing motion. I move we adopt resolution R021726. Second. All right. Moved and seconded to adopt resolution R021726. Any other discussion? Call for the question. Questions call. All those in favor signify by saying I. I.

Opposed. Passes unanimously by the council. Seated. Well, we have request to reappoint Larry Oswald to the planning commission for another term beginning March 1st, 2026. You're a good man for applying. Thank you. Do you have anything you want to say or Yeah. Um I I would just say that I've enjoyed working with mayor and plan the planner here has just been outstanding and I again appreciate the opportunity to serve the city of

anybody have any any questions? I make a motion that we uh reappoint Larry Oswald for planning permission for one more term at least. Second. All right. Second. Any other discussion? Hearing none. All those in favor signify by saying I. I. Opposed. Motion passes. You're appointed council. Thank you. No, thank you. I mean it's

it's a big thing. So, we do appreciate it. All right. Okay. I have not much other than huge shout out to all the kids, the high school for the uh charity drive. Oh my gosh. We did all as many events as we could get to, the dinners, the popkins, the scrap metal. Thanks to also the parents that helped because there was a lot of hard work that went into that. So, I don't know if you have anything to add if you want to add it later but is tomorrow night. I was going to say we find out tomorrow.

So, a lot of late nights. So, and a lot of tired kids to this. Yeah. And the parents look a little I will say it's nice when they're old enough to drive themselves around. It was It was all right. Departmental reports. Who's first? You are. That's planning. You're up.

You guys received my report, right? And we did have another uh commissioner design. So, as of February 23 for France, no longer be on planning commission. That leaves two vacant seats for the planning commission. So if anybody knows anybody who is interested, we need people desperately um because that gets us to where we may not be able if we have one person out. So uh it would be I want just want to put that out there if anybody's listening. Um there was a list of all the permits that were processed this month. I didn't know if you guys have any questions uh or any clarification on any of those. Uh one of the ones that one of the big ones was a flood hazard development permit. uh that I'm reviewing for the Wilson River training structure project county is doing. Uh that public notice will go out this week and then I will have final about 14 days for notice. So other than that the rest of these have been file assessed question.

Any questions? is the are the qualifications for what we're looking for skills wise in planning commissioner on Facebook

did you say is the training structure yes what yes that mean so basically the levy that's there is being undermined and so they have to go in rehab it and build it back up and make sure that that structure stable So there is no thank you. We have the police report in here. Did you have anything, Chief?

Yeah, I'll just want to add that um well, Officer Saddler resigned and he moved to another police agency in Oregon uh back to really the area where you was born and raised. Completely understandable. huge uh loss for the police department for the community. He uh he was police officer for almost six years. So uh did a lot of good work. Uh we're very proud of him and he's going to do good work at his next agency. Uh and I'm super happy to report to you that we have uh two candidates that are moving through the process for hiring. And um I'm crossing my fingers that we'll be able to um bring those folks on board and um work through uh that process. This Saturday, uh I know city manager might be reminding you as well, but this Saturday at the library from 10 o'clock till noon, Steve Everlin, Steve Everlin will be here talking about his experience in a I don't know if it's an earthquake. It was some type of emergency management situation. Big deal. And um he's going to share his story. Uh you're more than welcome to come to that. and it's I'm very proud to say it's hosted in partnership with our Tilmok Emergency Volunteer Corps um which is a volunteer group that is focused on emergency management for the city of Tmok and surrounding areas. And then also mark your calendar for February 28th. It's the next Saturday. We're doing our second puzzle exchange that the police department is hosting and we'll have uh hot chocolate and coffee and cider. But the idea is to be able to have a relaxed environment and come exchange a puzzle in a safe safe space and u work on a puzzle with us as well. So, Saturday the 28th at the library this in January, myself and our code enforcement officer Morland uh spent some time and we're continuing to spend

time weekly uh downtown chopping tires and uh we had the opportunity to chop several tires and uh provide um written borings on windshields. And so, um, while, uh, that's created, uh, quite a bit of conversation and excitement downtown, um, we're we're working through those things and using it as an opportunity to educate about our timed areas, but it's also given us an opportunity to look at why is this area timed this way and why is there another area timed another way. Um, some have re received citations. Some have actually received a um a tow sticker on the window and it's been some have been moved, some have not. And um so that's that's going good. And I'll just take this opportunity to remind everybody if they do have something, they see something um use my PD connect, text my gov or call another emergency number. Come by and knock on the door. We're accessible. Um come on down. But thank you. And there any questions? Let me know.

Do you have a confirmed date for when we'll transition from warning citations to actual towing? Well, we won't be towing for overtime.

Um, in the discretion, it will be up to the officer who uh finds the car in violation. What we're doing right now is there we're collecting enough data to put in to see how many repeat offenders we have and there's also working in partnership with the chamber. We have a really good idea of other resident non well resident and employer or employee and so we're looking at those as well. Um, but we're going to take that data and determine how many reach defenders we have and then that would most likely if they find them in violation again, you're going to receive a citation. Um, it's $5 citation. Um, but I've talked with city manager about revamping our P structure. Um, so it makes more sense to us. Um because the $5 it literally isn't worth the money or printing citations on an officer walking down. So but that's not the point, you know. We want voluntary compliance. That's what we're hoping to get by just placing the warnings shows. That's a great question.

I think I think an issue that I've noticed in just talking to business owners downtown is that people don't know where they can park. Um, so that may be something that we need to communicate more clearly to people. There may be some confusion on that

and that has recently changed as well. And so we're using it when we do see people, we are talking to them about that and using as an educational piece. But you're right in the fact that I think we could do we at the police department could do better um to put information out as to where can I park. Um, but also it's pretty clear in the time zones like that there's a sign that says um, and I'm happy to report that we found a bunch of those pads that the gal from the Pioneer brought by. And so we're we're getting her um getting her her dash um pad. I knew we had those and I asked code for officer Mor like where are those? He goes where they're at. So he went right to him. We have a box of them. So, um, we have those. In fact, I think there's a pad here at the at city hall as well.

Those are available here at city hall and police department. You have to come get one each day. We date we date day stamp on it when it's valid.

Um, if I may just follow up on on the comment just since we're on the topic of parking. One of the things that we've been doing is we went back to the I've said this before, went back to the original ordinance that created the time zones and the public parking areas. Um, one of the things that was different is we had signed in the off streetet parking areas at two hours, but the ordinance called for 4 hours there. And so we've taken down the 2hour signs and are working on that. We've also opened up um the chamber lot. I go behind Dust Mill in the chamber,

second and Ivy there um to uh remove the restriction on employee and employer parking. Hopefully that's working well. Anecdotally, I drove through downtown on Valentine's night uh around 7 o'clock and noticed that there were at least three available on street parking spaces for people who wanted to go to a restaurant and and eat. And I think that's the success is and what the the public and the business community that we were heard from here in this room is that there was no place to park when times were busy. Well, that's a busy date night and and there were places to park. So I think that's a a win.

No, we went uh specific restaurants and there was we park and normally we have to park in shot and walk and they were so so I don't remember another time where we've been able to do that. So maybe coincidence but maybe not. Thank you. Anybody else have a question? Question. You said that the parking would take us $5. uh when there was a map and I originally talked about $1,500. What's the difference in this? So the overtime limit is the $5. The employee employer resident got is another Okay, good question.

Did Did we ever figure out anything or any ideas to what to do for the one behind Safeway?

We're we're looking at that based on the comments from last time. Um it's the the messaging in the ordinance is not as clear as we want it to be. So as we're tracking some of this data um we may come back. The the difficulty is the ordinance doesn't say a north side versus a south side of the street. It just says the entire street. Um and there's some commercial business. There's a one driveway and it feels like the intent was that there would be no parking between the signs on that side. But it's time to parking time between the signs. Thank you, chief. Um, and it's just not clear. And so, one of our goals in doing this is that at the end of all of this, when we have had a couple of months of looking into it, doing the enforcement, doing the education, that if we can come back and say, "Okay, what changes in the ordinance need to be made?" And and we'll chop that up to to one of those. But right now, we're not enforcing on those residents that are parking there as as a time thing. It's just not what we want to be doing.

And on that, I did go out there and I looked to ensure that that um that restriction wasn't directly in front of a resident's house cuz that didn't make any sense. And it's not it's it's in front of that commercial property. um while he has been parking in front of that commercial property which is timed um it's not actually in front of his house because I thought that was absolutely believed but it's it's not that big. Yeah. Okay.

But this is the the downside. I mean let's just be real. Our streets were not made for houses that have four drivers in them or three drivers. Right. Some of these houses don't even have driveways to park one car. And those people, you know, some of these houses have three or four drivers in them. We have to they better park somewhere. And so there's a a delicate balance of how do we uh help the business community not punitive be punitive for the residents and and get what we're looking else all right next would be public works there isn't

yeah just a couple of highlights you guys see on your report the water division they're pretty busy this I don't know if it's due to the weather or what, but they conducted several water line repairs, but um sewer, the sixth street repairs, we had some sink holes going on over there due to the mainline having holes in it, some issues. So, the repair has been done and then also the other night at Hampton Millard where we had a sewer overflow due to a sewer line collapse in the mill yard there. That repair has been done. Um that does tap us out for money for doing any more repairs. So we're going to have to get kind of creative there, but those were completed. Um and just touching briefly too on the streets and parks. Uh as was mentioned last week, I think our last meeting here Garrett talked about his son going down the uh new ADA playground equipment is finally done in in all the rubberized matties in. So the guys went down, cleaned the walkways and cleaned everything up. So, if you get a chance, check that out. It's uh it's nice. That was really nice of the Blazers, the motor to make that donation, and now that money's been put to use, it's open to the public. So, that's been a real plus for that corner of the neighborhood. Um and again just continuing to work on downtown and clean up some of the areas. Uh brought up an area of concern downtown safety issue uh over at Dave Hollmssworth line of shrubs there where people were going in there and doing various activities, illegal activities. Um so Terry went in with his crew one day completely zeroed that out. It was tons of stuff back in there. But anyways, got that out of there. So that was nice. Um there's also a complaint over on Fourth Street of a garage that seems to be drawing people in. I know Justin's had stuff stolen and ended up over there um top shards offered to go in volunteers and take care of that garage which has been really nice. Same thing with old shrub over there. The

other day it was brought up that it was competing traffic and again people were hiding and doing things in there over there zeroed out. So it's nice everyone's kind of continuing to work together. So, if you hear these areas or you see things that don't make you feel safe, someone said that earlier tonight was Yeah. As you kind of see those things, bring those up so we can target those. You know, if we don't have the money to pass through the city, we got volunteers in this community that are helping us do it. I think our town does the city does fail clean. So, we just want to keep that up. Um the good speed park equipment, there was some concerns there. There's some sharp pieces of rebar and stuff sticking out of there. So that was brought to our attention. We went and addressed it and then the interior got in there previously restored it back up safe and good. So that's back and open and safe. So that was really nice. Appreciate that. And then uh as these homeless camps pop up as soon as we find them, we're trying to eliminate them. So we found two more. one in good speed and one in Hort and you saw pictures in the report. We got those out of there. So, we'll just keep keep that momentum going and looks for other activities of keeping the potholes and nails going and hopefully just make our town feel safe. We want to feel safe. Going to feel like it was 10 or 15 years ago, not like how it felt the last year. So, that's all I have. Any other questions? Yes, sir. So, so because I'm kind of new, you you said you're tapped out on prepar when's the fiscal year.

July one. Yeah. So, so what happens if we have another collapse? Where does that money come from? And I'm asking something because I don't know. We don't know either. That's what I That's the answer. Okay. I'm just asking how does that work? So, as I mentioned, somebody can't rob Peter to pay Paul because we've already robbed Peter three times.

So, that's the question. We are if anything comes up, but to be fair, the reality is uh there's a couple of these places we may just have to close the street because we don't have the money to fix it until next year. Um and even then we may not have the money. So it has we're working on budget. We're starting budget process right now to to get that going. Um but things are squeaky tight right now. So and we're doing the best we can. taxpayer money is safer and we're doing our best to to do the best we can with it, but we don't have a lot and we we're trying our best to get by, but it it's difficult right now. I'm not going to sugarcoat.

So, other question, the purple and pink uh thing over on the ninth street park. Yeah. What is that exactly? So, that is that 88. That is the one piece of play equipment. Yeah. So, kids can go in there and play a game. I thought that's the one. Yeah. Yeah. Yeah. He just wants to play there. It looks fun. It looks kind of fun. Screens outside for the kids that you'd want them to touch grass, but they don't want to be away from screens. It's all right. Thank you very much. Yeah. All right. Finance. Anybody have anything we need to ask?

Um we'll excuse Jamie um tonight. Um but uh um we have the report from her and she's open to any questions that anyone might have. But uh as far as living within the means of the budget, we seem to be doing all right for 3/4 of the way through. Okay. Anybody have it? All right. Next will be planning commission liaison report. We did lot. Thank you. TA Urban Renewal Agency leaison report. No, we haven't had anything to county Housing Commission report.

We did not meet in January. Look at this. All right. And then we have approval of minutes for January 20th stakeholder meeting minutes. uh January 24th council goal setting retreatments and February 2nd work session and then we have a city council work session amended ones in front of you. Yeah. You didn't get one either. Can you tell us what was amended on that?

Um, it was just the date on the top, the date and time and the name I had at it regular session.

We can do all I don't see why not. Yeah. I'll make a motion to approve the January 20th stakeholder meeting minutes and January 24th council goal setting and retreat minutes and the the February 20 February 2nd 2026 work session minute. Second. All right. Move in second to approve the minutes. Any more discussion? Hearing none. All those in favor signify by saying I.

I. post. All right. Motion passes. Now we have city center city manager. Okay. Um start off especially since we have two new council members. Congratulations both of you. Um we would like to set up um times to meet with everybody to discuss a couple of things that are going on. Um specifically our sewer presentations that we've had recently, but more importantly just some other things that are in city. We don't want to create a serial meeting, but want to kind of get a feel for where the council is at uh one-on-one so that we can tailor how we're going to do things to to be successful. So, um if you could let me know what your availability is over the next couple of weeks um just so we can schedule some time before we bring anything back uh specifically on the sewer so we can follow that. Um, at our last um, meeting there was a resolution that we tabled um, because we didn't have all the information on it. I've set up a meeting with Rachel Hagerty over at the county. We've done some of the leg work on that. This is something where um, the land is kind of co-owned or but we're taking possession of it. I'm going to get more in depth with her, but she's not able to meet till the first week of March. So, that's why you didn't see that come back tonight and we'll bring back as soon as I feel comfortable having it and and being able to answer their questions. Um, I'm going to give a t test to everybody, but hope Justin and Brian at our goal setting retreat, we asked you to send us uh two sentences and Brian sent them that morning and nobody else sent me anything in between. from.

So smile actually. Okay. So we want those back and for hope just as part of our one-on-one conversation. We'll bring you up to speed on what that was and what we're looking for and we'll bring it back for a work session, but Brian gets to be smugged for he's got a teacher's pet lo say that. Yeah. Where's your Appleude? I don't

um and lastly Um, we mentioned the Coastville Park. Um, that was the sponsorship thing with Moda and the Blazers. On March 21st from 11 to 1, we confirmed today that we will be having a ribbon cutting ceremony. Um, this is they are being so generous for us. Um, we hope to have some food there. Um, and maybe one or two vendors. Um, but most of the Blazers are going to bring several tents. Um, there'll be some uh contests and prizes, some things for the kids. We're hoping to have a bounce house. Um, they're going to bring Blaze baby down. There may be um the the Blazers are on the road that day, so we can't get a player appearance. I tried to get my boy Damen Lillard because he's injured and not traveling, but

my ties to that that were alumni partners didn't seem to sway anybody. Um but uh uh we're going to have a ribbon patting one or two. We might have both mascots. We'll have one or the other. They have the glazed and then there's another one. Um they talk about sending some of the dance team down, some of the stunt team down. Um maybe holding the basketball clinic on the the basketball court there. This is going to be a big deal. And so I want to make sure that all the council is aware and can come and show up. Mayor, there's gonna be we're gonna get a ribbon with some big scissors for you to use to take that and and get it open. Um I don't know if the chamber has any of those. We could borrow

we've used them before. I don't know where they came from. Uh but we'll we'll get some scissors and all that, but just put that on your calendars. We we're going to we're going to broadcast this as far as we can, put it in schools, and just try to make a big deal out of this for the kids. March 21st. March 21st. It's a Saturday from 11 to 1. And where is this? This is for Coatsville Park. That new ADA playground just council member Chris, you had a question. I just want to clarify which park since I haven't seen this way cooler behind behind the Oh, okay. Right on. Just a couple of blocks. All right.

So, this is something to be excited about. Community excited about and and if you're the praying type, pray for good weather. We don't want to have it rain on our parade that day. Awesome. Anything else? No, I'm I'm good. All right.

All right. So, mayor, can I just say one one other thing that we got today? Um, our survey that's gone out for our for the resident survey, we need 330 responses. As of this morning, we have 75. A second letter will go out to those that received survey. Apparently, there was a mistake in that it was supposed to have a QR code so you could do it digitally and the QR code didn't get printed on the first one. So, everybody that received the survey will receive a second one probably in the next week or so with the QR code

with the QR code. But please, please, please talk to friends, neighbors. Jane, I'm I'm pleading I don't look at the camera very often, but I'm looking directly in the camera now. Please, please, please fill out the survey. Ask your friends and neighbors if they got one. It would come in an RCAC envelope. Um, we have to get 330 respondents for this to count for us. And if it doesn't, then we're we're host. So, yeah. All right. They kind of look like junk mail. That's I don't I didn't have a choice in that, Terry, that we had to do it when we had to do it. I just happened to open the two I got. Yeah. Take probably, but I did. Okay. Two of the 75 are lying. Yeah. So

you voted twice. Thank you. All right. So now next will be do we have any other correspondence section? That's where you get to make any kind of comments, questions, anything talking about thinking about the community. So we'll start on I always alternate which side we start on. So we'll start down on that end. You can go over it. All right. Um I I got one question um but it was on the the approved the minutes for the county ordinance um conversation. I'm just curious when that might come back.

We're still working on crossing some tees and dotting some eyes. We hope to have it back in the next few meetings, but we don't have a specific uh date. We've been meeting internally as staff to get that. We're close. Uh yeah, just a reminder about uh Harry's service is this Saturday 11 at first Christian did. Yeah, Harry passed on Christmas time. Yeah. You know, so his service is this Saturday at 11 at first. A couple things just uh put some accolades out there. Our high school swim team are the league champs and district champs. It's the first time in 18 years and we're sending I think 15 kids on the state swim meet.

So that's quite a bit there. Uh boys wrestling is also league and regional champs both of them. We got 15 boys that are going on. Girls wrestling tended on this this Friday, Saturdays, every joint.

So that and uh um the community will in the spring here we starting to notice some projects popping up around the schools. the bond projects are starting and uh some of the schools and areas going to be going through some significant construction changes over the summer and thank you for voting yes on that and uh it's going to be good for the kids safer especially over at Liberty Last lots of changes taking place over there we'll have a healthy and safe school I just want to say thank you to my fellow council members and the mayor for um considering myself and Justin. We really appreciate it. Um and also just want to shoot a quick thank you to Terry and Sean over there for all your help and helping make our city a better place.

All right, perfect. So Garrett's not here. I move that we pay the bills. I moved and seconded by Suskin to pay the bills. Could you please pull counsel? Yes. Um councelor Buchard. Councelor Reynolds. Hi. Councelor Sandeski. Hi. Councelor Christ. Councelor Alter. All right. or she passes to pay the bills.