Library - Regular Meeting

of us today. If everybody do Okay, you're ready. Okay, today is January 15, 2026. I'd like to call this uh meeting of the county library board of directors to order. We have a quorum. Elizabeth's here, Miles is here, I'm here, and Gild is here on Zoom. So, we have a vote. Can we adopt the agenda? I move to approve the January 2026 regular meeting agenda. Any discussion about it? Anybody second?

Second. And I have seconds and let's vote on it. Any all in favor? I Anybody opposed? Okay, motion passes. Um, we have meeting minutes from November 20th and December 18, 2025. I will move to approve the minutes of those meetings. Um, anybody want to second that motion? Second. Do we have any discussion on this meeting meeting? Okay. All in favor? I

I Anybody opposed? Okay, motion passes. Minutes for November 20th and December 18th, 2025. Do we have any correspondence?

Public comment. Is anybody on? Is no one online and no one in? Oh, no. Public comments. Okay, let's move on. Financial information and reports. Stella,

good morning all and happy new year. Um, in my uh financial report, I wrote that at the time that I was writing this um yesterday, we still had not received uh the revenue report or the balance sheet from the treasurer's office. So in the um on the report under income categories, I pulled the revenue for December from the clerk's um ex detailed revenue report. Um so that's where you have that information that came from the clerk's office. I did check this morning at 9:05 and the treasurer's reports were still not there because I thought maybe I could give you a bit of an update also regarding the revenue report that you typically see. The layout is a little bit easier to read than what I wrote here and it also gives you the full totals for the year. So tried to do the best I could to at least provide you um with income information.

Thank you.

Um overall we're looking pretty good. Um the one unusual category that we don't typically see on a month monthly basis is the sunundry sundury revenue and that's just odd miscellaneous um income that may come in. So from what I could tell from the reports it looks like one portion of that income was actually an outstanding check that was never cashed. Um I didn't go back and get to see what that was. Um but I guess it went on long enough. I do know that I believe it's every December that the county they look at any outstanding checks and then um they deal with those situations. So I think that that's what that might be from. Um so it could also be se several checks. Um and then it also looked like there were two reversals that the county did. So um so that's what that extra sunundry revenue is. Um, passport fees are looking good. Interest income is looking quite healthy as it has been the past few years. Um, so I think we're in good shape with overall revenue. Um, but the nice thing about the treasures report is it actually shows you the overall um percentage and so forth. So hopefully we'll be able to have that next month that will reflect the January Um just want to share with you um at the May 8th meeting um the board at that time approved the library entering a new contract with library market for our new website uh development and content creation. Um and at that point at the start of the contract we had to pay half that was due. So, the library paid that out of our operating budget and then the

foundation and friends had graciously um agreed to include the other half in their budget. Um so I did submit so that came due um this month and so I did submit that to the foundation and friends for payment. So thank you. Um, also part of this though is we will have an annual um maintenance fee, maintenance cost, which is $2,000. We also have another library market product which is our um calendar software management system. So our annual fee with that comes due in April. So what the CEO did is he prrated our maintenance cost. So, we only are paying 500 this month with our vouchers and then in April it'll align with our other library market products. So, we'll be paying a bit more, but at least everything look for library market will come due now in April, which will be nice. Um, so that's just that notation there. Uh, we typically have postage due to pit bows. We did not have any due this month. Um, and sometimes that's because we just wind up paying more in a given month. Um, but I do want to note uh last month we did receive our new machine and we are now seeing a slight discount um on our postage paid to the US postal office which is part of part of uh working with but um that's something we hadn't seen previously. So we are seeing that slight um discount cost. That said postage is going up this Sunday. So We'll see how that affects things.

What about those forever sheets?

Um and then regarding our capital reserve, we had um three expenditures in December. Two of those were directly related to the computer revamp project that we did that came out of our capital improvement. That's the every five years of replacing all of the public and staff um computers just for life cycle purposes. And then part of that cost was taking all of the old items over to um ISWR for uh e-waste disposal. So that's what some of the costs were last month for capital reserves. And unfortunately because I did not have the treasurer's report, I don't have where we are at overall with our capital reserve fund balance. And then something else I want to make note of. Um, if you're looking at your expenditures and appropriations report on page two or what is listed as page 72, the line item for capital reserve expenditures um, 910-0000, the amounts there are actually incorrect and the Reason for that is at the beginning of every fiscal year, we ask the treasur's office to roll over or transfer the funds that were budgeted for that year into the actual fund. Um reason being is that per state statute that cannot be touched once it's in our capital reserve fund uh by any county entity other than the library. So we

automatically do that process. Uh we did do that process at the beginning in July of the fiscal year. Um but for some reason over at the office there there was a mistake and in previous years we've been funding it at 150,000 per year because we had budget cuts for fiscal 26. We were only able to fund 50,000. Somehow it was mistakenly accounted for that we had the 150,000. So that's why there is some error in this line item that it looks like we're overbudgeted by 242%. That is not accurate. Um so hopefully that will be corrected um next month. And then also for you your board members, just so you know, what happens is we expend any capital reserve items out of this account. And then over at the treasur's office, they do a journal entry every month where they back those out of our expenditure account. So it really only should look like a zero balance because of the 50,000 that we rolled over at the top of the year.

So I don't know if there's any questions on that. Thank you. questions, but not for you. Um, this is happening.

So, so we're actually good and the actual amounts are actually there. It's just an accounting snapper, if you will. Um, and then I just want to make note of, and many of you live in the county, so you probably saw that Lower Valley Energy is going to be increasing natural gas rates. Um, I did talk to our facilities maintenance coordinator Rick in terms of how he feels this rate increase will affect us and he feels like it'll basically be invisible for two reasons. One, we had the project um a month or two ago where we replaced our hot water heater and it's now much more efficient and it's now running on electric. Um, so we still have two items in this library that do run on natural gas and that's the fireplace and also um our boiler system, but even overall this rate increase shouldn't uh really we shouldn't really see any effect in cost. So I just want to make note of that. And then um we will be having a lighting project that's forthcoming, but I will let um Eric and his time is um coming up to explain that to you. Any questions?

Thank you. Okay. So, can we proceed to any of the library? Peg, you want to make a motion on that? I would like to, but I can't open that file. Did you Where did you guys find it with the amount or Elizabeth just wrote down the amount? Maybe she can make the call. Thank you. Appreciate that. I move to approve the payment of library vouchers in the amount of $61,85.31.

I'll second. Any discussion on this? Okay, no discussion. Uh, all in favor? I I. Anybody opposed? Nobody's opposed. So, the motion has passed to pay the library vouchers in the amount of $61,185.32. Thank you, everybody. directors of 32. Oh yeah. Can you repeat the amounts? $61,185.31.

Yes. Is that correct? So yes, correct. All right. Directors reports. Sure. It's a long report. Sorry.

I like your long reports. Um, I started I usually list things that are upcoming on our calendar. You've noticed it's like three times as long as usual. So, we have a very busy spring. Um, several conferences, several programs going on, various staff will be going to the conferences. Um, so just know that you may look for one of us and not be here. Um yesterday um we came in to work and we had a different uh office suite product for patrons. Um and we have had an ongoing problem with making Microsoft Office comply with both county and library policies and principles. Um Microsoft is a little invasive.

Yeah.

And you're not able to take them out of harvesting their personal data. So patron documents were being uploaded to the cloud and our uh software that resets a computer after the patron uses it. while the global computer was being wiped clean, the the cloud piece it was untouchable. So, and there was no way to fix that. And since patron privacy is kind of what we hang our hat on every day and we want people to to trust the library and that we're protecting their privacy and so we shifted to Libre Office yesterday um which is in all the reviews I read sometimes often better than Microsoft Office or optional in some ways and uh so that is out on the public machines and we are going to do when is doing a lunch thing big lunch and learn for staff who will here I believe Friday and then I think we're going to try and have maybe the brown bag thing help patrons to come and get some tub or if they're interested

yeah please let us know um we'll keep our eyes open because I'd love to attend Trent, I would too because I've had some issues personally on my PC, not on my Mac. Um, invading. Yeah. Yeah.

Um, we're currently not planning to shift staff um off of it. Um there are other setups that and stack don't have the same protections obviously has but right now we're kind of split the public has one product instead seems to be one drug that is the issue.

Yeah. Um what else would I like to highlight? Just a reminder, the legislative session is starting on February 9th, which will be before our next meeting. Um, we do have the partnership program at the center for the screening of the librarians and the advocacy workshop. The following day when Mary Lee is back, she and I um will need to sit down and either reach out to the commissioners uh about the work that the county's lobbyists will be doing on our behalf or directly to the lobbyist. I've got mixed messages on how that works. Um so Mary Lee and I will figure that out. make sure that our lobbyist is on the same page as we are. Um, and then library staffing news, we have uh several changes in staffing. Um, after 23 years of service to the library, um, Jessica Johnson, a senior library assistant, resigned her position for personal reasons. So, we wish her well. and we had lost a couple of staff to other jobs uh in October and those positions have been filled. So we have three staff that started in December, two part-time staff, one in circulation, one in youth services, and then we have a full-time senior library assistant is has started in adult services. So, and because of Jessica's departure, we are currently recruiting that position. So, once that

position is filled, we will be maxed out on all of our staff positions and legally staffed. The other things that I would mention will end up being Eric's conversation with us. So, any questions on

I do have a few things. uh if you wouldn't mind please extend our welcome to the three new staff members and I was thinking in an effort to know the faces of staff names and for them to know us and um if you could just brainstorm a way that meeting them might be possible. I was thinking for example maybe they could pop in a few minutes before the board meeting that happens right after they're hired. Um, I just went online to try to see their photos, you know, and learn a little bit about them, but face to face is always appreciated.

Sure. Um, much easier to accomplish that with a full-time person. Uh, sure. Uh, probably working around another job at this time. Um, I'm not sure, but we I I can figure something out.

Great point. Thank you. Um I also have thought about we don't have any well we have staff present obviously but u I was thinking of inviting another staff member next month to talk about their project with you so I'd like to keep that kind of feature going so that you get to see staff pass thank you I mean the best way to learn staff is to be here when you're not That's that.

Thank you. Uh, two more things. I would love to see the early literacy room. So, I don't know if anyone wants to pop over there after this meeting. Um, it's great, but apparently it's early. I read that. He wants to play with his truck. Um, I it it's a truck. I mean, it's already a truck, so I don't know. But I thought that was so funny. It is. Um, and then I guess the last, and I mean, this could be part of the foundation and friends report, but I just thought, um, since many of us will be there, maybe we can try to make an effort to get a photo together at the center for the arts film. Oh, sure.

Sorry. I should have been more clear. The librarians screen. Okay. The screen screen screening. How long did it take us to get the last group photo? 10 months. No, I'm so excited. These are great events coming up. So, um, see you there. If you meet better boards, two nights would Yeah, three nights be good. Uh, okay. Thank you for your time. I'll I'll leave my happy. That's what I'm looking for questions. So,

I guess I've got one really quick one on the comments as well. Um, I think I've seen a few times of asking about the rec center passes. Was that us retracting the rec center from the um passes or a park parks and recck side? And then I said that maybe coming back temporarily.

It was a parks and w decision when the new director came on board. Um he discovered or stated that there was an excessive number of free passes floating around the community that were tied to other organizations. and none of them were consistent in how they were being used and so they stopped all of them and said they would revisit at some point. um they have reached out once since that and asked where they were at process and at that time they still had really pack the room. So I will keep pushing because it was our most popular pass and as a county department it seems like the library should have free pass. So yeah

sweet. Yeah, seems like all the other ones are really popular. I use that one every month. That's great. Yeah. Yeah. Do what I can and all the other discussion kids report yours. Yeah.

Um I'm not sure. We've not met since the library benefit, have we? As a group. Okay, great. Well, thank you very much for your incredible amount of support in attending the library benefit. It was a great success as you saw. Uh we sold out again once again. We had about 390 guests present as I mentioned in the report and um everyone really kind of got in the spirit of the theme including Kip.

It was so great to see the festive environment and we raised about $141,000. So very excited about that. I want to share that with you and want to thank you so much for your beautiful gesture of appreciation to all the staff and those homemade cards you all made and thank you for including us the foundation and friends. What a treat it was to see this adorable snowman on my desk card and chocolates have been greatly appreciated. So, thank you so much for that. Love that. And I wanted to share with you just a couple things. We're launching a brand new website as well, same time around as the library. Um, ours will be live next week. We're hoping it goes live by at least Thursday or Friday, but the day we're I think today is the day the transition starts, but you just technology, you know, it takes a few days to actually become live. So, we're going to be sending out an email announcement to let folks know when it is live. And, um, we do have links on our site to the library's new site as well. And um we wanted to welcome we're also welcoming three brand new board members to the foundation and friends board. Um Allison Angel and John Chaplain and Janice Harris are joining the board and we'll be have making an announcement sharing their bios on our website and through email announcements. So you'll get a chance to learn more about them. And then Kip already mentioned the librarian screening. So we're thrilled to have this opportunity to champion the library. We've been talking for over a year about how the foundation and friends might become more of a voice, more of an advocate for the library and as you can see these are this is really um a critical moment and so we're really thrilled for this opportunity coming up. So we we are excited that you're all planning to attend. And that's it for me. Any questions? Oh, and your spending. We I've included a finance report that shows uh library enhancements

through December 31st. This isn't absolutely comprehensive as we're still entering um credit card statement data through the end of the year. So, but we're pretty close here. And you'll notice on the budget versus actual, the budget line is going to be your full year, like what we budgeted for the entire year. So then you could see, for example, if we're halfway through the year, many of these should be close to 50%. But because spending um is it's not a constant, it's not consistent. Sometimes um some programs are more heavy spent in the spring, some in the fall. So don't be concerned by the percentage of the total budget that you see represented. It's just a it's just a um reflection of how the spending rolls out for the year. So and I welcome any questions. est.

Please welcome any new board members for us. We appreciate their commitment. Okay, Eric, you're up.

I'm up. All right. Thank you all for having me. Um, I have two projects to talk about. I just kind of go through each and then kind of answer any questions that you have at the end. Uh the two projects are the uh electric vehicle charging stations in the parking lot and then the lighting retrofit for the library. Um the electric vehicle charging stations we completed our design in the fall and then we were told that by the federal highway administration that we needed to wait until everyone had completed design uh all the other partners to complete design and completed NEPA paperwork. Uh in the interim I completed Nap involved reaching out to lots of different entities around the state and federal agencies um to make sure that you know we weren't going to disturb Baldra or you know dig up any archaeological artifacts or anything like that which there's very low chance of happening in our in our parking lot. Um worked through that got all those approvals submitted that Federal Highway Administration. Uh so we're just basically in a holding pattern until the other groups all get to this point. Uh the good news on that is all the other groups uh with the exception of the sessionires in Yellowstone, Grand Teton National Park have um have all moved forward and are working on design right now um and are at various stages of that. The the airport is actually finished design. It's kind of in a similar space to us because they're able to do their design inhouse and then uh the um pardon me. Oh, I just had a brain that brain just broke for a moment. Um uh and but the rest of them are all in design. The town has approved the design contract. The rest with county the entities uh has also approved a design contract. Um the Stillson side of that was previously designed before the grant was awarded. So that's kind of in a different space but is working through NEPA and all that on that side. Um and then Central Wyoming College is is also kind of they're in the middle of design and Teton Village Association also just get their design out there. So, uh, everyone's in there in the next few

months. That should all be done and then we can ask for phase two. Um, the timing in there, I will also put out an RFP for the construction. Uh, the timing is the interesting thing because I need to put out the RFP in a time that the construction company is willing to wait until get approvals phase two funding to move forward. Um, the other part of that project is in terms of reimbursements. And so I submitted for reimbursements for um for our design for 80% reimbursement on what we spent. Uh they came back and they would like the Federal Highway Administration would like a cancelled check. So um in addition to the invoices and the voucher. So um Stella is working with me on that getting to cancel check. Uh the airport just went through this last week and they got approval and the reimbursement came back. So, um, other than the fact that there's only four people working in the Wyoming office, the Federal Highway Administration, they are working forward to good faith, um, and getting us what we need. And that, so that's what that is. I'm still hoping for a spring, you know, optimistic for a spring groundbreaking installation, spring.

Great work. Thank you. Thank you.

Um, the other one is the lighting project, which does not involve the federal government, so this will see more quickly. Um so uh the library you know when it was built was lead certified uh but it was built kind of before LEDs became a thing uh that were common in lighting. So most of the lights in this building are fluorescent and our fluorescent tubes. Um I went through there was a state grant for $30,000 that I received uh to help update our lighting. And I had an audit done on the entire building um called the white light audit uh last year. It took about the grant took nine months to be awarded. So actually it's been quite a while since the white light audit here. Um so we got that money back and then I also have uh energy mitigation program. This funding that the county collects if you were to build a large commercial building or a large house or have a heated driveway you have to obtain money into this fund to get your building permit. You can then mitigate that with solar panels. So building above code or windows installation such like that. But then when we don't mitigate, that comes into a fund that we can spend on on county buildings, the public buildings uh to do energy efficiency improvements. Um so that funding is what I'm going to pay for the rest of the library retrofit. So we have $30,000 from this grant and then the remainder which we're anticipating to be between $15 and $200,000 total to come out of EMP. Um I will have to get that approved by the board of county commissioners. I don't foresee that being a problem. We're constantly getting EMP projects approved by them and we have plenty of funding to cover this. It's not going to just we're because there's always actually just received an update yesterday. So, um we're not going to be bankrupt in the balance which is the only thing I can see being pulled up. Um so, I'm going to apply for EMP projects once we have a contract in place. Uh there are some smaller parts of it that we're going to do ahead of that I don't need to go to them for. Um there's some lot of retrofit being done in the lobby area uh that is under $7,500 uh that I currently have a budget one set aside for that I

don't have to go back with more approval on. So that is just going to happen and Rick can get it scheduled. Uh and then we're also going to have two studies done. one for the ordinary lighting controls of this area and and look at the lights to kind of get an idea of how we're going to do that and the other for the whole rest of the collaborate because there's a separate light control of this area than there is to the rest of the building. Um so we're having electrician come do that and out of EMP again uh for a couple thousand dollars that that costs. So then we put out an RFP on the big project. uh we'll have an exact scope of what we need, what kind of lighting fixtures we want, um what we expect. Uh making sure those lighting fixtures also on the back end I'll be able to collect rebates from lower value energy and those rebates then I'll be able to more sustainability. Yeah. And that should cut I mean there's so much it's a lot of the energy that will definitely more than offset any like increases in both electricity and gas that happened in the last few years. It should really help our bills and our and cuts down our demand charges quite a bit as well.

Yeah, happy to answer any more detailed questions about those. Oh, and that is scheduled to happen. I'm going to try to put an RFP out in February. We're trying to get the studies done between now and about a month from now. And then I'll be putting out the RFP in February and that process takes a bit. So, we're looking at, you know, later in the late winter, early spring for working on that retrofit based on a lot of it isn't too intrusive. You don't have to close the library for most of it. Like have to like close off an aisle at a time. So, it's kind of working with Stella and Rick to kind of figure out how that would look and schedule.

Yeah. Thank you, Eric. I know this stuff is really challenging because the technology has changed so much even in 10 years. Um my couple questions um just for my own knowledge. Are you talking about changing bulbs or literally changing fixtures?

So mostly changing bulbs and removing ballasts. Um fluorescent tubes have like a ballast that also draws energy that can also go bad. Um, and so if you can remove the, they make bulbs now where you don't have to have a ballast. And so removing the ballast is preferred by Lower Valley Energy and by facilities folks because there's less things that can break. Um, so just removing the ballast and then just replace the bulbs. Um, and removing the ballast is the part of the job where you're technically supposed to have an electrician. Um, you know, something I could deal with was my house. Um, and probably most of us here could handle. Um, but uh, and also the volume on the coil is more than any could handle. um any one person who already has other responsibilities. So, Bolton ballast for the most part. Uh that being said, in here uh some of these fixtures might need to be replaced um because some of the controllers and stuff they don't make anymore. Uh so that would be a little more involved. And uh and then replacing the controller for the library as part of this project. Um that is is a like kind of all the switch. is basically is all that if you took all the light switches, put them in a computer board in the back that added scheduling to them, uh it would it be that that thing. So, we're placing that as part of this as well. So,

and from what I controller is at its end of life. Yes. Yeah. The controller is uh they don't make it anymore. They don't support it anymore. There's one guy who was going to retire uh who has um who is still able to offer a little bit of support. Um, and then Chris Moran has done a lot of work like trying to find parts to keep it going. Uh, so it just needs to needs to be replaced and if I can do it as part of this project and it's not I don't think I think it fits well within this project, just rope it in, make it all one large EMP project. Um, we can just do it all at once.

So, two other questions. Um, one, um, we took a little seminar yesterday, a webinar, Stella and Kip and I, um, and lighting being so important and those controls being so important and the ability to have some flexibility with the controls was one of the one of the issues in this webinar. So, I don't know how much control in terms of dimmability or things like that. And then the other question would be you know it's only been what 10 12 years in 10 to 12 years do we have to anticipate you know another technology if you will um that needs to be upgraded. So they're just some thoughts but thank you for your work on this. I I think um you know it's time and we know how much things are changing and we have to be on top of it especially when parts aren't available but it is the right thing to do in terms of energy efficiency and whatnot. And it should have a simple payback of even even though this is coming out of a different bucket simple payback in about three years. So right even seven years of savings.

Great. You mentioned the work or the seminar yesterday. Stella and I have yet to watch it but you you watched it in the back staff area. So you noticed the the level of light in that area and that is something we're trying to figure out and what I understand it will have that kind of flexibility where um certain workstations can have more light than others and um it it is more flexible than what we have now which is kind of on or off. Right. Yeah. Yeah. I think that's that's key because we're finding that um people have different tasks. People have different ideas of what's dark and light. So, yeah, exactly. So, thank you.

Yeah. And the new bulbs do have the ability to select our color temperature. Um and then, you know, dimmability is definitely part of it. Uh just it's what it's really whatever it can be dimmable or I'm assuming will be dimmable, but you can dimmable or not dimmable. It's just totally up to to what we decide to spec out and that's more um happy to I think it's very common to have it's not difficult is going to break the bank. It's just part of what we'll have to set up. So um I think that we can do that. I don't see any roadblocks and and having more more customability to the system that we have now.

And just want to add one thing. I made a little note of this in my financial narrative. Um, but what Eric and I believe is that for the work for the library, we'll be able to submit any invoices directly to the county. So, this would not be anything that we perceive that we'll need to come to the board and ask for funding. It's just more offormational because payments will go directly to Eric and the K. So, thank you for that clarification. Any other discussion or questions for Eric?

Okay, so we got a thank you

matter from board members um involving the website designer. I like the new workshop. Okay. So, with your glasses pretty well. Um, so first off to tell you I am verbal with just a track on a laptop. I usually I'm a mouse. So, forgive me if my fumbling around. Um, the two things I'd like to share with you all. Um, so this is our new website. Um, it's certainly we feel a lot cleaner and a lot more user friendly um than working within Civic Plus. Um, Civic Plus has its purpose. It's for government websites. Um, which of course we are a government, but we're a library. So there's just different needs that we have as the library which is one of the reasons why um we wanted to find a product more suitable to library purposes. So um as was in the past the library board information is under our

about area. So K just navigated to this with our previous website. Here's where we're going to do that. Now, with the previous website, um, you had a link directly, there was a different layout in terms of how you saw the agendas and meeting minutes and video, the caption. Um because you library board members are a county board. Um what we're going to do going forward and what we've already started to do with last month's meeting and this month's meeting is actually have the board meeting agendas and documents on the county's website, which I'll go to here in a moment. Um for your purposes, you'll still have all your documents in teams. We'll still do that, but in terms of public posting of the agenda and so forth, that will be on the county's uh board pages so that we're in line with what is going on with other county boards. So, um you can see that I'm not missing nothing else.

You're good. Take your time. So, we'll still, of course, have on the libraries board page information about when the meetings are typically, not your regular meetings. Um, you'll still have information about who you are. Um, and then of course the board meeting dates, but you can see when I click on January 15th, we now have a hyperlink here to the agenda, which again was is in the past. What I want to show you though is just so you are aware how to navigate to the actual county. Now, um, just about the same day that we launched our completely new website, the county also launched a revision of their site. So, if you haven't looked at it recently, it is um got a lot more graphics and a bit more user friendly. But to get to board documents for the public, you're just going to scroll down on this homepage to the board of county commissioners. And then on the right hand side here where it says agendas and minutes, you'll click on that. And then this should look uh relatively familiar to everybody because the county is still there on Civic Plus. So this is how our Civic Plus looked previously. Um, so if you just scroll down, so you can see that all the various boards are here. Eventually, we're going to get to library.

Now, at this point in time, you're only seeing one agenda item because we're in a new calendar year. Um, so but you can see that this also is going to give you a link to the agenda. Oops, lost. I can't see it at the top. Um, also the minutes will eventually be posted here as well as the video recording we're still going to link out to our YouTube site. Um, some project work that I need to do is to transfer over our existing um, documents that are still residing on the library civic plus site to here so that we'll have an archive of that information. So, in theory, if we click um that arrow, you would see more information in the future. Um but like I said, that's going to be a bit of a project. Um we do have a bit of time with Civic Plus, even though it's no longer visible to the public. We're still able to access our documents of a Civic Plus site. Uh the one thing I would recommend is at the top of this page, there is a keyword search function. Um, I would not recommend using the word library because anywhere anytime any other board has the word library, you're going to get the word library. So, I would recommend just scrolling down to library. Um, but I wanted to show you all this um just in case public is asking you or anybody else. But how do I find the agendas now? Um, you can just refer them to go to the county's commissioner web page.

Documentation will be there. Thank you. Any questions? Question. Still, can you go back to the library site for the meetings because I was one of those people struggling to find the agenda. Thank you, Diana, for helping me. But I wanted to just look at the library site because uh Yes, sorry. In the in the border of you go.

So, when I first came here, I didn't realize that the dates were links to the agenda and it doesn't say that. And if you scroll down the page, it shows you um what what I thought is our where the agenda would be located, but it was still showing December here. Okay. Today it's showing January. Yesterday it was showing December. Okay. Okay. So the the dates have the agenda and then the agenda can also be f found there. There's two spots then or Yes. So we can rethink that because that may be a little bit too much. that may have mimicked a little bit more how we were on the whole side as well.

Okay. So, I'll let Diana did that separate because there was a work session and the voucher session. Okay. And there was that that was the only way we can link to both. Got because they can only link to one. So, are so so then you might not be using this section. You're saying you might just stick with the date that that section was a workaround. Yeah. Gotcha. And so Stella and I haven't had a chance to talk about it yet about getting rid of that little blurb unless you feel it's helpful to have

I mean I would be I would for helpful like for easy navigation is just above the date saying agendas are linked in the date because there you know like when you see links on a page often there's a line under it that gives you the impression that's a link. I just scan it and I didn't even try to hover over any of the dates because it didn't look at all like they were going to be links to anything. So that's super cool that those were links to the agenda. I just didn't realize that. So maybe either wording or lines that make them appear like but anyway that would just that's just a recommendation. Okay.

I had actually forgotten about the situation that Diana reminded me of last month. I think that was when we were doing the transition and the timing of the board meeting and the timing of the website going live and just trying to think of a temporary solution. So, thanks for reminding me. That blurb might be where it says for previous meeting agendas and recordings or something because there's no reference to anything prior. Okay. Um, and that could link out to the commissioner's page.

That's a very um then we probably have been woring about scroll down to the libraries, you know, because that page has all of the different county. Yeah.

Okay. I mean because for best web design in theory we don't want to have the same link on the same page that you know a little more confusing would continue two spots. The other question was very clean. Yeah, very easy. Great work. Okay, we have any other business to bring up. I just kind of wanted to bring up some questions or open dialogue. I know we did uh group the um kind of what AI materials the library will carry or we'll talk about that. Um, I've been seeing a lot of things kind of pushing back against Libby, incorporating more AI into it. Uh, Overdrive is pushing more AI into the algorithm. We've got an AI thing. Uh, like taking notes here, even though doing uh, great note-taking here and just kind of like a broad guidance on how the library is approaching AI. I know this Microsoft co-pilot thing giving problems with privacy. So I I personally am pretty opposed to the just like bending over and and having AI integrate into everything we do. And I wanted to open maybe it's a larger discussion than just today, but how we could approach AI if we are able to like send a letter from the board to Libby. It seems like our most um 7,000 Libby things borrowed in the last month from the library. Do we have any power in pressuring those organizations to integrate less AI or what that discussion looks like?

I'm a little cynical probably. I'm guessing if you could make your concerns because it it just it makes money and it's proliferating exponentially. Like there's books put on Libby all the time that are recorded by AI voices.

They are giving us tools to search and limit those or restrict those from your search, but it makes money for them. So I'm guessing they don't care. But being concerned made their art to them. Um the county is in the process of establishing an AI policy which will sit fairly soon and it's written in a way that departments can then add on their own piece of the policy that that fits their needs and that's with implement some um how how we use in the library, what it could be used for, things like, but we need to find a way to adapt because it's not going to go away. Yeah.

Somewhere on Libby, there must be a way to turn on. Most of how they're integrating it is like suggesting other titles and books that you you've read XYZ titles. Yeah, it's like autogenerating. I've seen that, but I'm wondering if it's

there's a way to refine your search so that you can filter out AI generated materials. Um, I don't know that there's a way to turn it off from your reading history and making those kinds of suggestions. But if we can find a short explanation, we could put it on the website telling customers.

You can do this if you don't run an AI generated. The the one downside to that is most people go directly to Libby or have the Libby app and they're not ever going to connect through our website. That's true. But it doesn't have some sort of messaging anyway for those who might.

Yeah. to me. I mean, from the speaker series talk a few days ago on this general. It's like if we all just bend over backwards to it, then it does steamroll everything. I agree. It's probably not going to do much to have a voice or email to this big company. But yeah, just feels like something or maybe just an AI. I know that's already a very full schedule for the spring, but um you know, AI conversations with the public from a speaker series or something going forward just feels like a very precient topic for um treasury users. Yeah,

I it used to be that I Google something and all of my previous links to blogs or whatever would come up. Now I get this really long list of AI generated ideas that I just throw down the bottom and I just do it unless I'm in a hurry and I'm running. Yeah, there's a annoying workound. I mean away from away from every Google product, every Micros product, but it's very

interested to see what happens with the Libre Office. Do they have a do they have an AI? I haven't yet. So I don't know or not. I know it's open source and it is available to the machine rather than the cloud. So there I don't I can't answer just the user generated open-source nonprofit structure of it seems probably kind of what those

telling Stella yesterday that Alexa has changed used to just give you what it lasts for and now she has to have a conversation with you and it's rather annoying. I get a kick out of doing a chat GPT search and saying at the end when I'm ready to get rid of it, thank you very much. And I get this long message back, wow, I'm so glad I was able to blah blah blah blah blah. It's really kind of fun.

Yeah. as our we look at those rate increases. Wyoming is building some big data centers that are going to use more energy in every single home in the entire state. that there's ways at which it's starting to run away but bigger bigger than okay thanks for bringing that up any other topics of interest or concern if not then I will move to adjourn this January 15 2026 regular meeting I Second. Any discussion? All in favor?

I I. Anybody opposed? Okay, then we'll see you in February. Thank you. Thanks. Thanks everyone. Have a good one. Thanks for joining. Absolutely. Thank you.