Planning Board - Regular Meeting

Our first agenda is to adopt an agenda. Have I heard a message to do it? He's asking for a message.

And have I heard a second one?

Alright. The agenda has been adopted. Now we will move on to the agreement with Notuland. I think Notuland has been agreed on this time and everything is fine. Do we have an agreement? And to agree with Notuland's agreement on August 10,

I will file an appeal to approve the approval of the Planning Committee on August 10, 2026. And did I hear the second one?

All right. All of you who agree, I... ...agree. All right. The approval of the approval has been adopted. Do we have public comment? I don't see anyone registered. All right, we'll keep walking. Are we going to arrest Damien now? Now? All right, he'll do it this month. Ma'am, give me your food.

I'll say your name.

I'm Damien Bucanan.

Swear to God.

And be honest.

That I will support the US Constitution.

That I will support the U.S. Constitution.

That I will be loyal and give true loyalty.

That I will be loyal and give true loyalty. To the state of North Carolina.

To the state of North Carolina.

And to constitutional authority and rights.

And to constitutional authority and rights.

Which is set or... Maybe set.

For its government. And that I will try to support. And that I will try to support.

Defend and defend. Defend and defend.

The state's Constitution.

The Constitution of the United States does not contradict the Constitution of the United States as far as my knowledge and ability are concerned. Thank you. Welcome.

Okay, we have a few things to consider, namely ZTA amendments to section 7.7 of the building design and definition 9.0. Jeremy, do we know more about that?

Yes, sir. Thank you, Mr. Chairman, members of the committee. Item A on your agenda is the text of zoning amendments issued to complete our zoning regulations with the RUU Senate 405, which was recently adopted or the Law of Session 2026.569. specifically the requirement to allow glass for non-commercial construction. The Law of the Nation, the new section that provides limitations on what can be requested by the city government and the local government in terms of glass. Glass is glass or transparency in the commercial front. In this case, the Law of the Nation, the new section that limits it up to 35% for commercial construction and mixed use, Currently, the city of Sirsi only requires 25%, so we are in favor of that. However, the law presents a new standard, which is a maximum limit of 20% for non-traditional etalase, or various types of etalase. And in this case, it will such as a doctor's office facing the main highway. If there is a part of their examination room there, storage area, something that is not traditional etalase, and I will discuss it further when we introduce the definition of what is non-etalase. Part of this amendment is that we will introduce a 20% reduction to 20% for non-housing etalase use or non-etalase use. With that, we came up with a definition of what it is, non-ethalase use. That includes uses such as church, shelter, medical and dental offices, use of education or counseling, use of civilian and rural areas, service of the cemetery, meeting rooms, storage and back-room operations, and uses that are not particularly operated as retail stores, restaurants, bars, entertainment, or commercial etalases. That is directly from the law of the state. So, this does not limit us in many things in general, but it can be effective if with the proposed office building that may have a test room near the front. such as flexible spaces, or what I mean by healthy mindsets, will determine that you know aesthetically you should not have windows facing the testing room, or you may not want windows facing the storage room. So, the state has taken its own decision to make a decision for the local government to limit it by 20%. With that, we also introduced what is meant by the ground floor. Our regulations did not successfully define the ground floor properly, so we have added a definition that is in line with the law of the state, namely the exterior land area from the ground floor to 10 feet above the ground floor, not including storage rooms, service areas, mechanical areas, and emergency exits. A lot of equipment and service areas are not a problem because our regulations require it to be on the side or behind the building as it is. In practice, the effect is again quite limited for us. You know we don't lose glass equipment. It's not a significant reduction, but it will make us continue to serve the law of the state. Another branch of the SB 45 is the new definition for factory houses. Basically, that definition violates the current state definition and violates the U.S. code. What is the impact for the city of Subsidi? None. It does not allow factories in other locations. It only makes our definition consistent with the current state definition consistent with the U.S. definition. The reason behind the change is related to the mortgage. It increases the ability to get a loan or mortgage for a factory house under the mortgage agreement. That is the overall reason that I can determine why it is included in the State Regulation. The Law of Session 2659 or SB 45 has a number of changes to other local regulations. However, due to several lobbyists and due to several lobbyists, the city of Surf City and all the community of immigrants are excluded from the conditions. So it doesn't happen, but from the new law, this is what affects us. The amendment that is issued only makes us comply with the rules of the new state and staff recommends agreement. I will be happy to answer any questions that may arise. Approval to receive. Staff recommendation to make an amendment to the building design standard section 77. Is it the second one? I agree. All right, let's make an announcement.

All agree? Agree. Hold on. All right, that's passed. Now we will continue and we will accept your renewal.

So with the agenda tonight, I want to take the opportunity to discuss the current city tree conservation standards. In August, staff made a presentation to the Beauty Improvement Committee related to tree preservation, what is our standard, what is done by other communities, some certain communities, and this as an approach to the strategic city planning initiative to improve the tree preservation standard and ask the beauty committee to improve the standard and make recommendations to this committee. such as in the form of new regulations, changes in regulations, new text amendments, or additional things that we have to do for the consideration of this council and then recommendations to the City Council. So I want to use this as an opportunity to let you know what we are doing at Surf City regarding the planting of trees. From the legal perspective, all new media cities in North Carolina have the right, based on 160D, to regulate trees as part of the zoning requirements. There are some limits as far as the law of the state limits our ability to manage forest activities. However, because these activities are getting further and further away from the forest of development, there is a need for the preservation of the active zonation trees and what we need. The law of the state also gives the city the ability to ask for tree mitigation. In the concept of replacement fees, we don't have it. The regional regulations we discussed that language and when I talk about replacement fees, that is, if you plant a protected tree, you can pay it to the accountants who manage the city, which will then be used by the city to plant trees again. either as part of another project or in another location where the trees will be identified by the city as a restoration project. So what is being set up by Surf City at the moment? Basically, we have two regulations or tree conservation systems in our regional regulations. We have a district of borderland, borderland forest. It covers the entire Top Sail and Surf City islands, as well as any property that is bordering or facing the borderland or ICW. ICW provides the tightest tree protection in the sensitive border area. because it requires the mitigation of a tree as high as three inches or more than four feet high. So if you are in that island and you have a development and you plan to plant trees, look at that tree. In a distance of more than three inches and four feet high, you have to reduce it by planting one tree per two inches. If you plant a tree as high as ten inches, you have to reduce it by planting five trees as a replacement. Either at the location or the staff will cooperate with you to plant outside the location in a place in the island. Call us if you are a grower, you can call your neighbors or you may have a shared space in a larger development. Jeremy, do they have to plant a type of tree or? As I mentioned, our coating does not have to plant a species with you. So, technically, you can plant a living egg tree and go back to Magnolia, South, which has been an original species. This works in conjunction with Section 73, Tree Preservation. However, because the standard of tree preservation of the district of Pesisir Forest Coordination is usually tighter, then the tree preservation section tends to fall into that section. Part 7 of 3 is the preservation of trees throughout the city. However, this part excludes the vast land of less than half a hectare and only protects 6 species of trees. The living tree, the nekwilo tree, the birch tree, the red maple tree, and the southern magnolia tree are the only trees that are protected. These trees are protected if the diameter is 23 inches or more. The diameter is 23 inches to 30 inches. 36 inches is 2 per 1. More than 36 inches is 3 per 1. And they identify it by surveying the trees every time the project is developed. You know, I know some of you have to work. On that island, I would say no. However, that is because the district of Hamparan Hutan Pesisir does not require a specific species. In your package, you will see where we show several other communities and how they handle tree conservation. Some communities see your total yield and impact on the total yield percentage. And if your development affects as much as 2%, you have to withstand the 2% impact by replanting it, either on your property or the area that is identified. Some communities have a point-based ratio, where based on land area or land area area, you have a point system for the maintenance of trees and the number of X trees, as well as points, and then you meet that standard. Some regulations are very specific for certain species and only certain species. It will be important when you see other cities that we provide, such as Wrightsville Beach, St. James City in Brunswick County, Oak Island. That doesn't mean we did it wrong. They just did something different. Jeremy, Oak Island has databases for policy decisions. What does that mean? So, databases mean that the policy is the standard subject. They went and caught their subject. So, they measured the donors and stuff, right? That's right. They caught the subject of all their cities. So if you have a development that has an impact on the total cover of trees, trees cover up to a certain percentage, your project cannot reduce that percentage. The project must be maintained or improved. I am not investigating whether they have a mechanism to increase the cover. Maybe you get other benefits from it according to their design standards, but that is pushed by data based on the fact that it is not based on species, but on the total forest cover. The city has the ability to define our goals and we want to do it as time goes by. We use LUNA equipment to identify and ensure that it will meet our needs. And that will be part of the recommendations in the future. The question that often arises is why do we have two different standards and conservation? This new tree is adopted by the current regulations. The 7th section is adopted on November 24. Previously, the only tree conservation in Surbcity was on the island or in the district of Hambaran Hutan Pesisir. The edge of the water or island property. Tree conservation as a whole is a new thing in the city. If you look at the construction of New Hampton Inn, which has just been built, all of the property has been cultivated by Pinus trees, so they don't have or don't have to do any kind of mitigation. Because the maintenance of trees in general does not protect Pinus trees, such as egg trees and other species that are identified.

I'm going to ask, are Pinus trees included in the title?

Yes. At this time, the way we do it is not a problem. That can be something that arises from this. You know, are you away from certain species protection? And then, are you just trying to maintain a certain range based on mile per square of the city, mile per square of the area that is being developed? You know, and where do you determine that limit? And that may require more research and maybe outside the city's ability to do it. But those are things that can be seen by this committee when you get an amendment or recommendation in front of you. When presenting the standards of our forest restoration at this time to the beauty and improvement committee, they have very similar questions, but they also want to re-staff and convey how we, how we, how we, how we, how we, how we, how we, how we, how we apply the standards that we have at this time, how we implement it, and how we react to it. So, in the next month, I will convey to them two study cases of housing and commercial about What do we get from a single family? And how do we mitigate that? And things that are the same as commercial. And what I want to do is reflect what I do for them to you, so that this committee will still know what they are working on. And if I bring something to you in the future, you will know it. And is that the way it will happen?

They will work on several types of standards, give it to you, and then you will see.

And after continuing to work with the staff, they may decide that what we have is great, and you know if it is established and done. As it is written in the regulations, you know it may succeed and continue to succeed. Can you define what is actually a waste of electricity and the impact of the regulations? So, Humparan Hutan Pesisir is all parts of Surf City Island and any property that is basically on the beach. So, if you think of Atkinson Point Road, it will be in the south of Atkinson Point, in the south of Little Kinston, and there are one or two properties in the back of South Water Landing that are considered Humparan Hutan Pesisir. Then, outside of Outlanding Road and Heron Cove Road, all the beach properties are included in the Humparan Hutan Pesisir district. And they have a stricter standard because, once again, tree conservation occurs when you aim to fly any tree species that is 3 inches or 4 feet high. Meanwhile, tree conservation only identifies 6 species, 6 species that are protected and exclude vast lands of more than half a hectare. So that's why most of your island's properties, when they build a new single family house, tree maintenance does not work either, because they are excluded based on tree maintenance, but CFOD works. Your tree maintenance on the land side, section 7.3, generally works more on commercial development.

Does that help? It's different. Yes, there is a difference.

And there is the aspect of forestry for planting. You can do tree conservation if you have something that ... In general, if you have a land of one hectare and you want to plant it for the needs of the forest, making money from trees and planting trees, you can do it. But you can't just go in after that and say, oh, I will develop it. That's not how it works. Basically, you make up your mind. from the ability to develop within a certain period of time. You can't just blow up and then come back and say, oh, I'm going to develop. You get permission to blow up for the needs of the forest. You still have to wait five years. And the same thing happens if you blow up without permission. Basically, you can't develop your property within five years. And that's under general forest protection. The law in the CFOD Far. More impactful. Immediately. If you plant a tree that does not have permission in the CFOD area, you will be sanctioned. The strictest according to the rules. You will be sanctioned for one tree per foot of your land. So, if you illegally plant a tree, we can use the strictest fine. Not only the fine, but you have to plant it again. Jika Anda menebang habis properti Anda, Anda harus menanam kembali pohon dengan jarak satu pohon per satu kaki lebar tanah Anda. Maaf, semoga saya mengatakannya dengan benar. Jika Anda menebang habis properti di pulau itu, sangsinya, sekarang adalah satu pohon per satu kaki lebar tanah Anda. That's right. So, the question that arises is, my land is not big enough to plant 50 trees, and the trees will not survive. The regional regulations do provide some conditions for alternatives there. Once again, I went to the planning outside the location. If you have a neighbor, maybe they want trees in their land. I haven't had time to ask him, but the city may consider planting trees in the city, but we have to see it from the perspective of legality, What I say to the development and improvement committee is that we may want to consider making a replacement fee, so we can say, you know, where it doesn't give much, I will only pay the fee and blow up my land. I don't think that's the answer. But there are situations where You clean up the land, you clean up the entire building and the number of trees that will be replanted, you can't do it and then survive successfully. So, in my opinion, it will be more accurate if there is a fee as a replacement and the city identifies the tree restoration area, either in the park or a certain conservation property, because there are several conservation properties out there. Maybe we can identify more and change the area into a conservation area. And you have the area as our place, you can plant trees and repair canopies in a certain location.

We need to solve the problem with the tree requirements in the new development.

Planting a living tree is related to the landscape standard. Planting a living tree in a four-legged area between the sidewalk and the side of the road is crazy. So it's not included in the tree restoration. It's below the landscape standard. And I know TN Williamson and I have talked about this. And I have also talked to other developers. What he means is the condition of road trees. If you have ever been in one of our subdivisions, old and new subdivisions, the city must have a road tree along the road with a certain distance. Before the current regulations, trees on the road are required to be on the right path. So what you have is trees on the right path that look good. Don't misunderstand, trees look good. It's a bit questionable because the distance is very close. However, the closeness with the right path and the right path, trees are a problem of maintenance and concerns about damaging the path. And in my opinion, that is very clear to see in some old subdivisions. The current regulations improve it. These regulations require trees on the road to be in the right place. Our technical specifications also provide new details for the distance between the sidewalk and the distance between the trees on the road. However, this may need to be clarified further in the regulations and discussed with the TN. TN, I will probably convey some of that information to the council so that you can see it. And it will be outside the tree conservation. Both are related to trees and vegetation, but both are two separate regulations.

For example, if you have one, you don't have to do anything else.

It depends on how much mitigation you have to do, and maybe the question is, if you have to mitigate trees, can it be part of the landscape that you need? Because right now, if you have to mitigate trees, it's outside your landscape right now. So if you have, for example, if you have a property of 10 hectares on the land side, and you finally have to fly 6 trees with a height of 36 inches, that means 18 trees that you have to plant again as an addition to the landscape that you already need. Once again, you will experience, you know, is that too much? Is that too much? Tree conservation allows planting outside the location. The way I specifically mentioned it there. Okay, but maybe that's something we want to see in your mitigation, can be part of the landscape that you need. And it's almost like a percent reduction. Sorry, I lost my mind there. We are talking about it. So, sir, at the end, the Beauty Improvement Committee is looking at some things that will come. Do you know, do you see the rules? Do you see? change of regulations, amendments that are issued. Do you know if we are trying to educate the community and developers by saying, hey, this is our tree maintenance standard and this is how to do it, this is how you mitigate it, this is how you mitigate it. You know the answer doesn't always have to be the developer. You know that cultivating and caring for trees is the right choice. And maybe education plays a role in that. You know, there may have to be greater pressure, as we have discussed, on canopy retention than on species retention. Well, it will be more flexible in locating if you make a canopy side rather than a surveyor who has to enter and identify a certain tree on a property. We have an advantage for the property above 8 or 5 hectares where you can take an example of land area. And say we will take an example of land area in this hectare, we found 6 egg trees. So you apply it to all land areas and that's what you have to mitigate. If you are going to clean everything, if you don't clean it, you don't have to worry about mitigation. Another idea that Maybe what you offer is a flying system if there is a development coming. And say, hey, we will plant all these trees, but what can you get from the perspective of development? What is the benefit for us if we push it? You know, you give it a discount, but it must be written in the rules, not just something that is in the form of policy, because it can be misused. And back to the effort, education and greening, you know, it's not always related to regulations. You know, there are some things that we can support as a city or as a council recommendation to the city council. So when working with the beauty part and the committee hoping for unexpected things, they are a group that is very enthusiastic. And when I work with them, unfortunately, I want to tell this committee that we have a forestry standard, but there are groups that see it according to our strategic plan and may make recommendations to this committee to change or improve it. I'm happy to answer any questions. I know we've discussed a lot of things, but there's a lot of information, but I don't want to get caught up in how you do mitigation, how you do it. If you're going to protect a tree, the rules give you parameters on how to manage the area, how to protect a certain tree, but that's all related to the development on the island side, it's a little easier to do mitigation. Because if your tree is not in a closed position, if the tree is on your building site, the rules allow you to fly it. 9 out of 10 developers who work with me are able to protect trees in areas that are difficult to reach, and that is why we are able to place houses in the maritime forest that are expected by the community in the remote communities. May I ask a question? Is there anything else you want to add, Jeremy? I will discuss the landscape standards again and make a similar presentation about what we do because sometimes I think this committee is not fully aware of what we need until we get a location plan in front of you. And then you may have questions from a landscape perspective. However, I will discuss landscapes related to commercial and subdivision locations because I have spoken with TN. Williams about it quite long but I think I have found some things in our regulations at this time that can help to improve the situation of the road we are compared to what has been allowed in the past and how we handle it. Okay, thank you very much.

Clearly this is a great concern for everyone and everywhere. The color is beautiful. Okay, there's more. If you don't want to ask for a motion to close the meeting,

Are there any other improvements?

Yes, ma'am. Thank you. I'm sorry, Jeremy. I didn't mean to make a fuss, ma'am. I thought I was too focused on the trees. I thought that... So, in every place... I can't see the forest through the trees. Every place you have a fence...

Yesterday, we have sent a survey of bicycle and pedestrian plans. As you know, we are doing a new bicycle and pedestrian plan with cooperation with Moffett & Nichols as our consultant. This has been shown and yesterday, I am sure our original CEO said that we have received more than 160 responses in 24 hours, even less than 24 hours. So that's good. I mean, for a city of our size, that's a good percentage. This is a general survey of how sidewalks and pedestrian facilities affect you, how you use them, what are the problems, what are the benefits. I encourage you all to follow it. The more information we have, the better. This is given by our consultants. There is more information to be worked on when they help us with this innovation. We will present the findings at our open house on October 29. The Board of Directors held the second meeting the day before, the day before, Namun kami akan mengadakan open house untuk membahas hasil tersebut. Konsultan kami akan ada di sini. Konsultan akan berada di ruangan ini dan kami akan membuat peta dan berdiskusi dengan staff to encourage the public to come and see our plans at this time and where we are headed with a new innovation vision and what will be done with this innovation by considering information, surveys, as well as several important interviewers, and then several approaches by consultants to certain groups. Well, that's it. We invite consultants. They know who they need to contact to get the best information. In addition, on September 28, the Multiguna Project will hold a city council meeting in this building. This will be open to discuss the development of the MEP and answer questions, especially regarding the new regulations for the Multiguna route. In terms of how the regulations and the use of the Multiguna route, there are several brief discussions with the Council on the last work session, I am sure,

Yes, indeed.

I'm sure at 6 o'clock. I will verify it at that time. Tomorrow morning at 8 o'clock, Stapak Road at the bridge. It will start at Sunset Park as a form of respect for 9 per 11. The meeting will start at 2 o'clock. The opening ceremony will be given at 11 o'clock and Stapak Road will start at 8.6 o'clock. My last note is, last week we sent an RFQ or qualification request for the Induk Island Town Center project. We sent it to a selected group of consultants and then announced it to the public within the deadline of the end of September. After we received the request, the staff will check the qualifications, narrowing it down to three to four consultants to interview and choose who we believe to be the best. There are those who want to ask or comment.

Do I have a reason to delay? I will propose a reason to delay.

And the second? The second.

Let's choose. All agree? I agree. Let's close the meeting. Thank you very much.

Thank you.