City Council - Regular Meeting

Let's call to order the special council meeting council priority project workshop of February 26, 2026 at 9:08 a.m. The city does not tolerate disruptive behavior in our meetings. This council meeting is considered a limited public forum, which means the council can regulate the time, place, and manner of speech. Speaker comments must be limited to the agenda item being considered by council. If a if a speaker's comments are not related to an agenda item, the presiding officer will rule that speaker out of order. A speaker will not be ruled out of order because of a disagreement with the content of their speech. Location and online meeting details are available on the council agenda. Scan the QR code on the screen or click the language access and translation link on the council agenda to read and listen along in more than 60 different languages. Use the show captions button to see captions on Zoom. City clerk, may we please have roll call.

Mayor Klein, present. Vice Mayor Melinger, present. Council member Cisneros, present. Council member Sinosen, present. Council member South, present. Council member Chang, present. Council member Le, present. Seven present.

Thank you. Uh we'll now move to public comment. Members of the public will now have an opportunity to address council on the council priority projects workshop. This section is limited to 30 minutes and may be and individuals are limited to a single appearance. If there are many speakers, I'll shorten the time for each speaker or extend the time for public comment. No other items may be discussed during this workshop. Please submit a speaker card to the city clerk. Raise your digital hand now or dial star 9 on your telephone to indicate that you wish to speak. I will call on members of the public participating in person first followed by remote participants. Seeing the number of speakers in the room and a good number remote, uh speakers will have two minutes to speak. Uh, city clerk, how many uh do we have any in inerson and remote participants wishing to speak?

Yes, mayor. First up, we have Katherine Beef, followed by Charlene L.

Good morning, Mayor Klein, city council members, and city staff. I appreciate the opportunity to speak to you today about the emergency go bag priority project proposal. One of the most important things about this idea is that it starts conversations about emergency preparedness. Many households probably haven't thought seriously about what they would need if they had to evacuate quickly or what sentimental things they would grab if they had more than a few minutes. This proposal is simple and tactical. It has a clearly defined goal and cost less than $2 per household. It has a clearly defined metric for success and it affects everyone in Sunnyville. It's something you can put in the done column when you're looking at the climate action plan that we've all been working towards. I took the mandate in play 5A very seriously and developed a grassroots plan to help my fellow residents. I would like to see it impact all of Sunnyville and potentially other communities in California and elsewhere. You can potentially save lives. You can get the word out amongst your communities, mayor's association, council members associations, and spread the word about this project. I think I'm lucky enough to live on one of the safest streets in Sunnyale. I have two neighbors neighbors who are C, PEP, Snap, and SARS certified. One is right here today, Cindy Spencer. Our entire street is highly organized in the event of an emergency with clearly defined tasks for neighbors in case city services are unable to reach us. And I can't stop thinking about how to replicate this for every street in Sunnyville. I want that same level of preparedness for every neighborhood and I think this is a start in how to do it. Thank you very much for your time.

Thank you. Next we have Charlene L followed by Agnes B.

Good morning. Thank you for taking my comment. I am speaking for Sunnybell Safe Streets. So we support as our number one priority the safe routes to school proposal CPP2026-13. The Homestead High School bike rate has actually been decreasing over the last few years and the vast majority of students who attend Homestead live in Sunnyale. The Fremont High School bike rate has remained very low uh and it hasn't been increasing. Meanwhile, other schools in the district, the school district, Cupino High, Monav Vista, and Lindbrook, their bike rates have been increasing. And this is partly because the Sunnyville safe routs to school program is pretty inactive and we need to get it going. Our second priority is the sidewalk sidewalk maintenance CPP 2026-4. This is sidewalk maintenance is already an operational issue. So that's good. And we understand that this proposal is to study how to make it have less of a backlog and allocate money to make it go faster. and we support that. We reject traffic enforcement at this point. It's called CPP 2026-3. Um, we don't support it because it's a very expensive, unsustainable way to enforce safety. Uh, we would rather have that chunk of money go towards safe infrastructure. Finally, do not eliminate DPW2501 and 2409, which are the Fair Oaks signalization at three intersections and the pedestrian scrambles at Fremont High School and Homestead High School. These are already approved steady issues from last year. It would set a bad precedent to reverse the council decision and the reason for elimination given is that it

hasn't begun. But this problem, these problems are still there. It's not going to go away just because you eliminate the steady issues. Thanks. Thank you. Next, we have Agnes B, followed by Marie B.

Good morning, council and city staff. I'm Agnes Vice, a member, a board member of both livable Sunnyvale and Sunnyale Community Services. This morning I am speaking on behalf of SCS. During the May 6, 2025 council meeting, I spoke to an agenda item focused on providing direction regarding potential options if federal funding was reduced. I spoke in support of the city funding, the tenant-based rental assistance program or TBR and do so again today. The TBR program was noted in one of council member cell's priority projects as well as a strategic plan to address homelessness presented on December 2nd. In our country's long history, the cruelty of our current federal administration is unparalleled. Rumors about cutting funding to programs like the TBR and possible changes in the criteria to participate is just one example of their cruelty. Should these rumors come to fruition, families participating in the TBRA will lose their housing unless local governments or philanthropic organizations step up. I realize the city has many financial needs to meet and with that in mind, I strongly encourage staff to find the necessary funding to keep the tenant-based rental assistance program solvent. Thank you for considering my opinion and the compassion you have shown for our community.

Thank you.

Next, we have Marie B, followed by Rosa K. Good morning, city council members and staff. My name is Marie Bernard, executive director of Sunnybell Community Services, and I'm speaking on behalf of our agency and also the 11,523 people we helped last year. We're writing to express our support for the council priority project entitled Contingency and Longerm Planning for Homelessness Response. We urge the pri the council to first prioritize prevention as well as rapid rehousing and that would include the TBR, their tenant based rental assistance program that is already funded through home funds through the HUD program. As you heard, there are a lot of dangers right now to federal funding. And I'm hoping that our city will rally and make sure that prioritizing continuing programs, but also expanding them and working closely with our county, which is a primary way that prevention is funded in our county um are are also cooperatively done. Key actionable compon components would include strengthening and formalizing the homelessness prevention funding mechanisms that are across the county. um and working with the county uh more proactively expanding the TBR program, coordinating pro protocols between the city and the county and community based providers including ourselves and having a contingency plan as you already read uh because it is very very important that we know this could happen to us. Um they've already ripped out Medicaid for the state of Minnesota. This is happening in real time. So we formalite we really feel that a a continuum of prevention through rapid rehousing and then helping the most vulnerable people who are already unhoused chronically is important and our city needs to get in the action more proactively working with

NOS's including Sunnyvil Community Services. We're proud to be one of the contractors of our city. We hope it will continue. We also want to work very creatively in solving some of these problems with all of you. Thank you. Thank you. Next we have Rosa K followed by Deanna G.

Good morning. My name is Rosa Kim. I I'm a high school district board member but today I'm speaking in my personal capacity as a Sunnyville resident. First, thank you for the thoughtful and wide raising priority project proposals. Especially, I'd like to voice my support for two of these proposals. The first is reinventing and revitalizing Sunny Bell safe routes to school program. Safe, accessible, and welcoming routes for students to walk or bike to school are critical, especially when paired with strong education and outreach. I often see neighboring city safe roots to school program actively engaging students and families at school events and I've seen how impactful it can be when a dedicated coordinator supports student leadership and community involvement. As Sunnyville continues improving bike lanes along corridors like Homestead and Holbeck, student educa student education around safe mobility becomes even more essential. I hope you will consider making this proposal a prop priority. The second is a student centered sustainability and naturebased project. As a Sunnyville resident, some of my favorite places in our city are our parks and library. The this proposal thoughtfully brings those beloved spaces together to foster deeper community connection of student leadership and civic engagement while also strengthening sustainability awareness. At a time when many children and teens spend increasing amounts of time in digital spaces, creating opportunities for nature exploration and te- centered engagement can make Sunnyville an even more welcoming and healthy city for all generation. Thank you for your time and your com uh continued commitment to our community. I hope you have a productive meeting

today. Thank you. Thank you. Next, we have Deanna G, followed by Kevin J.

Good morning, city council members and city staff. My name is Danna Gonzalez and I am representing my neighborhood in San Miguel uh in North Sunnyville. I'm here to support and speak on the proposal of uh uh support neighborhood serving retail. I'd like to thank um Vice Mayor Mango Millinger for his efforts in proposing this uh proposal. This proposal represents a thoughtful, strategic, and fiscally responsible response to real economic pressures affecting neighborhoods serving businesses in Sunnyville, especially in North Sunnyville. It strikes a careful balance between encouraging redevelopment and preserving the essential retail services that all Sunnyville residents rely on every day. Sunnyville has consistently prioritized livabil livability, sustainability, and balanced growth. This proposal reinforces those values by ensuring that redevelopment does not unintentionally hollow out neighborhood retail infrastructure by investing in by investing in retention stratey um sorry strategy and relocation support. The city protects essential services, strengthens local entrepreneurship, reduces uh commercial vacancy, and maintains a neighborhood vi a vital neighborhood. Lastly, investing in proactive and strategic plans to retain and support and support businesses, the city ensures that redevelopment ha redevelopment enhances neighborhoods rather than eroding the services that make them livable. Thank you for your attention.

Thank you. Next we have Kevin J followed by Ivonne I.

Good morning. I want to encourage support for proposal 2026-13 reinventing and revitalizing Sunnyvale's safe routes to school program. There are many facility improvements in the works and we appreciate the progress that is being made in this area. Equally essential is engagement with parents, students, school administrators, and other stakeholders. Many students who could easily transport themselves to school are being driven by a parent motivated in large part by the perceived danger created by all the other parents driving their own children to school. By putting more emphasis on education and encouragement to use active transportation, students can enjoy safe and independent personal mobility that is healthy for themselves and for the environment. Another important benefit is that when these students get old enough to drive, their training and experience as cyclists and pedestrians will make them more aware of how to share the road safely with others using active transportation. Successful efforts in nearby communities are clear examples that Sunnyvale can use to make our program more effective and the reasons for doing so are compelling. So please give this issue your enthusiastic support. Thank you.

Thank you. Next we have Ivonne I

Good morning mayor, council members. I my name is Iggon and I am here on behalf of Congressman Roana. Um I'm here to support his uh voice his strong support for the contingency and long-term planning for homelessness response. This project is a vital shift from reactive crisis management to a sustainable future proof model for Sunnyville. We cannot leave our most vulnerable neighbors at the mercy of volatile grant cycles. This planning ensures that if federal or state funding is interrupted, Sunnyville has the long-term resilience to keep people housed without service gaps. So, we urge council to um support this initiative and ensure that no one is left left behind. Congressman Connor fully supports this long-term vision and urges, you know, this to move forward. So, hoping that this is something that is emphasized. Let's not leave any Sunnyville resident behind. and um you know thank you for your time and consideration.

Thank you. Next we have Tara M.

Thank you a late comer. Uh I appreciate all the things that have been said here and the research that has gone into all of the uh uh comments uh so far and I have to say I'm a lightweight in terms of policy in a lot of ways. Uh however I I would like to emphasize that my priorities and things that I appreciate very much about city that city staff has done that our electeds have done is prioritizing people, prioritizing the environment and prioritizing safety for us all. So those are things that I deeply appreciate about living in Sunnyale. And by the way, I'm Terara Martin Millius and I'm speaking strictly for myself and as a neighbor in on the north side of Sunnyvale. So, thank you all very much for the work you do today and for the work that you have done that keeps us in this kind of a supportive city environment. And I will just say that former Vice Mayor Martin Millius is anything but a lightweight when it comes to policy. Thank you. That was our last speaker card in the room. Does anyone else want to speak on this item before we hear from remote speakers? Mayor, we will now hear from remote speakers. First up, we have David K, followed by Winnie L.

David, you've been unmuted and have two minutes to address city council. All right. Thank you so much. I I presume you guys can hear me, right? Yes, we can.

Okay. Excellent. Hey, thank you so much for uh taking the time to to hear from me this morning. I really hope to be down there in person, but unfortunately work called me in and I have to make money to stay alive and keep uh keep living in Sunnyville. But I want to call in and support um uh DPW20-11 uh the dog off leash area. I think it's really important that we don't cut that off the block. I think it sets a bad precedent of um of removing this kind of stuff. Man, we made a promise to the community and I think we need to keep that promise. I think that concerns for liability were clearly addressed during the 2024 uh project cycle and shouldn't be brought up now. Uh so I I encourage you to not drop that project. Uh I also want to support uh two other sets of projects. One is under the group of housing and for housing I like to say Linda Cell's 2026-12 the contingency for longerterm planning uh for homelessness. Shang's 2026-15 streamlining the per permitting process and Klein's uh 2026-17 re-evaluating our one-stop permitting center. Those would do uh quite a bit of work to help out with our uh housing affordability issue in the city of Sunnyale where this average square foot of uh housing is approaching $1,700 a square foot, which is that's insane. That's just completely crazy. I'd also like to support uh safety issues uh specifically for kids regarding cells 2026-09 student center uh uh in local parks. Uh Chang's 20263 increased traffic enforcement along schools. I'd also like to mention that parks are a great place to uh supply that to uh Lee's 2026-11 the teen stay staff advisory committees and Sri Austin's 2026-07 simplifying the process for volunteering. Uh once again I'd like to say thank you so much for your time today and um good luck today with all your work.

Thank you.

Next we have Winnie L followed by Carlen. Winnie, you've been unmuted and have two minutes to address city council. Thank you. Can you hear me? Yes, we can.

Okay. Thank you. Hello everyone. I'm Winnie Lamb. I serve as a board member on the Sunnyville board of library trustees. Great to see Mayor Klein here, Vice Mayor Melinger, Council Member Cell, and others. I see that council member Cell has sponsored a proposal to be discussed today for a student centered sustainability and nature-based project involving the use of the Sunnyale Library. So, that's really great to see. I'd also like to share that the board of library trustees had unanimously voted through our board meeting a few months ago to support a priority project submitted to city council for this priority workshop discussion today. That project is for the expansion and urgent modernization of library services to include renovation of restrooms at the main library and planning and design of additional library space. Sunnyville residents had voted on measure E in November 2024. The ballot measure called for providing residents with an accessible, modern, sustainable, earthquake free, earthquake safe library, expanding spaces for collections, events, educational programs for children, teens, and seniors. Um, while Measure E received 60% of the yes vote from S Sunnyvale voters, signaling very strong support from our community. Um, it unfortunately was shy of the twothirds majority needed. But nonetheless, it's a really strong signal that Sunnyville residents are supportive of investing in our library services. I would ask that council consider prioritizing funding for our continued library services expansion and modernization. So, thank you for your attention and I appreciate your support.

Thank you. Next, we have Carlen followed by Rose G. Carlen, you've been unmuted and have two minutes to address council.

Hi, my name is Carlen Nakagawa and I'm um voicing my support for council member Serini Vasan's 2026-06 establish a community funding program for Sunnyville nonprofits. Uh Certino already has something similar. I think this is a very good um way to help organizations that are offering a lot to Sunnyvil um nonprofits that depend on grants and donations. Uh this would be there's not a lot of overhead. It's a very good investment. Um I volunteer for um a nonprofit and I see that all of the money that they take in is used for services. So, it's going to a good cause that benefits the city of Sunnyvale. And this would be a good way for Sunnyvale to um kind of thank them and reward them for the work that they're doing that right now is not costing the city anything. Thank you very much for your time.

Thank you. Next, we have Rose G. Rose, you've been unmuted and have two minutes to address council.

Hi. Um, my name is Rose and I'm an advocate for the NH House for over 20 years and I'm here to support the proposal 202612 contingency for long-term planning for homelessness. Um, I've been around I go around Sunnyale every Sunday deliver meals and I get calls for our inhouse asking for a motel stay and I try to help and and and refer them to um helping hands right now um I see one I see a lot of seniors who are getting social security I referred to helping hands and we are trying to help a 73-year-old handicapped senior living in his car for over I think six or seven years with this program. I'm hoping that he can move to permanent housing and I'm thinking about the TBR that um um the helping hands and um Sunnyville community has been using to help this uh our unhoused um I'm also supporting the um centralized data dashboard of city operations the transparency um I think with this uh as advocate we are able to um at least we know we uh we need transparency so we can continue and coordinate with the city and we know what how who and how to help our inhouse. So and um I think that's it. Thank you.

Thank you mayor. That was our final remote speaker wishing to address council. Thank you very much. I'll go ahead and close public. My apologies, mayor. We have one raised hand. Okay, we'll keep it open for just another moment. Uh, we have Gary T. Gary, you've been unmuted and have two minutes to address council.

My name is Gary Tierau. Um, I'd like to talk about the the project feasibility for off leash dog hours, also known as DPW 2011. Just wanted to remind everyone that this was a very engaged uh group of um of people who wanted to see this happen to move forward. Uh we had over 700 petitioners signed uh 700 uh signers of a petition, well over 110 emails to council. We're surrounded by cities that have successfully established DOLAS. Portland, San Francisco, San Monteo, Mountain View, Certino, San Jose, and many others. They've proved that this can be done without a big budget, having city reps partner with volunteers. This isn't just about dogs. It's also about fostering communities. Thanks.

Thank you, Mayor. That was the final remote speaker. Thank you. I will now close public comment. Uh, at this time I'd like to introduce city manager Tim Kirby uh to kick us off as far as the workshop. Thank you.

Great. Good morning everybody. Um, thank you for being here today. I'm going to uh stand up because I have a handheld so I can see everybody. Um, I wanted to just take a minute to thank everybody for uh coming. Thank you to the members of the public who spoke and also uh thank you to council. Uh, thank you very much for trying a new format for this uh workshop. I appreciate that. and looking forward today. How we got here was the result of a study issue um on the study issues process. And so we are definitely in a transition period still um as we like to call this uh we're in a bit of the messy middle is is how we sometimes refer to this. Um but we're still working through it. um looking forward very much today to hearing uh council's discussion on priority projects on our work plan and um and and moving forward. So, just wanted to give a big thank you to everyone. I do want to call out a couple specific members of staff. Um I wanted to start with thanking Michelle Zarai, our senior management analyst in the city manager's office for all of her work on this. And I wanted to thank assistant city manager Sarah Johnson Rios for all her work on this. She really led the uh effort on the study issue on study issues. And uh lastly I want to thank Jan Perkins with Raf Telus who is our facilitator for today and also uh Raf Telus worked on the study issues on the study issues workshop or process. I'm I'm getting confused myself now. So with that I'll turn it over to Jam to get us going. Thank you Jam. can hear me. Okay, there we go. It's on. Okay, so um there we go. Thank you so much for for having us uh here today. And I'd like to introduce my colleague uh Maddie Sheay, who I'm thrilled to have with me. She has much better

writing than I do. You can see her bike rack up there already. Um, and she's going to be handling the the technology with the the online voting later on uh this afternoon. Um, and you'll be seeing her take some some notes throughout the day as well. Um, Maddie, could you introduce yourself, please? Um, good morning everyone. Thank you for having me today. Um, hopefully you can hear me. Okay. Um, my name again is Mattie Sheay. I've been a consultant with Draft Talis for a little over a year, but have a background about six years prior. Okay,

there we go. All right. Thank you. Um I have about six years prior experience working with elected bodies um state, federal, local government agencies and nonprofits around the country doing strategy and leadership development work. Um I'm on our strategic planning and facilitation team. So work with a lot of governing bodies doing these sorts of retreats. Um and very excited to be working with you all this morning and throughout the rest of the day. Thank you.

Good. Thank you, Maddie. Great. So um just a quick review of the agenda. Um, I know the council members have that in front of you as well. And you you do have um this handout which has room for notes in it um as we go through the day. Um but we will be uh spending the morning uh providing with the staff providing a fair amount of information opportunity for council comments, questions. We'll break for lunch, a relatively short lunch, so we can then get back to work and spend the afternoon with the council discussing and then voting on council priority projects uh this afternoon with the idea of ending by four o'clock. And uh so we'll see um about keeping on track with that. Um the objectives today as outlined um we have four u understanding the financial and work plan context anytime anything is added it's un it's important to understand the context that we're working in um provide perspective on staff capacity that was one of the interests that I heard from council members you know what is the staff capacity to to add uh projects and then of course determining the council direction you know that's the the mission critical thing today. At the end of the day, we will have council direction on those private projects. And then as always, this is an opportunity to strengthen teamwork uh which is one of the reasons that we have it set up in a little bit more informal uh setting, but um that's through the the conversations as well today. So, I did have an opportunity to interview council members about this today. And I I do realize that this is uh different than than past workshops on this topic and I'm not going to read these to you because you can do that. But we did incorporate your interest in setting up the agenda for today. Um clearly a lot of interest in um hearing

from each other, um hearing from staff, understanding what the staff capacity is. So we've attempted to incorporate all of those interests in the flow of the day. And then just a few guidelines for the day. These are fairly normal ones for a workshop like this. Um as always listening respectfully to each other. And then while you're engaging also staying focused so we can get through fairly efficiently today. Um be open to new or different perspectives. Um and I think the variety of of proposals reflects a whole variety of perspectives. So being open to those and what each uh person brings to the table here and then finally looking for opportunities to agree because in the end there will need to be some agreement on the part of the council as to what moves forward. So those are just a few guidelines. Uh bike rack u Maddie has already created one over there and we can add to it but it's strictly a time management tool. So, if we have some conversation today that may take us off track or that needs followup by staff, Maddie can put it over on the bike rack. So, with that, um, I'm going to turn this over to Sarah to give a little bit of a a background on how we got here.

Great. Thank you, Jan. Sarah Johnson Rios, assistant city manager. And let's see who has the clicker. We can advance.

Oh, you can keep it, Jan. It's just a couple slides. Uh so as the city manager mentioned, this started with a study issue on the study issues process and uh a little bit more background on how we got to where we are today. The prior process had served the city well for many years. Um and over time had evolved into a process that became quite time inensive and resourceheavy. It ended up using a lot of staff resources for just the process itself. Um, and that didn't necessarily yield a great ROI in terms of what actually got implemented. So, uh, it also was essentially a separate process in some ways from the staff capacity and budget conversation process. And so those were some of the uh problems that we were looking to solve with this new process which um as as Tim mentioned we are we are moving into this this year and we'll continue to evaluate this going forward really hoping to align this with council strategic goals where possible to create areas of focus and alignment and aligning it to the budget process. And so we'll talk, I think later today about next steps. Uh and and that's the intent there. We're hoping to end up at the end of today with fewer clearer priorities that we actually have the staff capacity and the budget to implement on a in a timely basis. Um hoping to increase the the the rate of implementation, the the timeliness of implementation and as well as the transparency of reporting on implementation. So we did a few months ago launch a single public-f facing dashboard that provides public status updates actually not only on the council priority projects and and continuing study issues from prior years but also on a number of high priority operational projects. So really wanting to give a bit more visibility to council and the public on a number of one-time efforts

that city staff is undertaking both council priority projects, implementation of new state mandates, and a variety of other one-time efforts. Uh next slide, please. Uh, one thing to note, it's important that this updated process still retains public input, as we heard, robust public input this morning, and it retains board and commission input. Um, as you can see, calendar-wise, the new process was updated in October, and boards and commissions this year were invited to provide an idea for council consideration through December. going forward that will be slightly earlier uh probably through November of each calendar year and giving each board and commission an opportunity to agendaize that if they desire. Those ideas from boards and commissions this year and going forward are placed on our city website for council consideration and are publicly available. Uh council can reference those as they develop their priority project proposals in January, which they did this year. And as you can see, those are in the packet that was posted on February 12th. One change this year is the level of staff analysis leading up to today was intentionally lighter, trying to reduce the uh time inensive portion of this of this process or or shift that rather to the small number of priority ideas that comes out of today. So we will certainly do more in-depth staff analysis on the uh the priorities that move forward after today. and wanting to highlight that difference. So today um there may be questions that come up, we may be able to answer some of them and others may uh need to be referred to additional staff analysis. And that brings us to today. So uh are there any questions though on the part of any council members about any of that? Probably not. You're very familiar. Okay. So now we're going to move into u the kind of the bulk of of

the morning portion which is the context for establishing these projects. Uh so there are three parts to the context. We're going to hear from the finance director on the financial. Um the second part is the council strategic goals which are not subject to discussion and change this year. They will be up for discussion next year. Um and then the third part is work plan and staff capacity which the city manager will spend some time on. So, with that, um, I'm going to turn this over to Matt, and you can control the clicker.

Good morning, everyone. Sorry. Uh, Matt Pollen, your finance director to give you financial context for this morning's workshop. If I could get the Thanks, Jan. Appreciate it. So, this slide may look familiar to council and staff because it largely mirrors uh the slide that we used in last year's workshop. A lot of these are going to stay the same. Uh and these are going to be themes you'll see throughout my my my portion of the presentation. Everinccreasing demands for service. things cost more. Uh whether it's people costs or equipment or IT systems costs or all the various tools that we need to to do our jobs well, all those are definitely going up. Um there's a lot of uncertainty right now. Connie and I were just talking while we were grabbing breakfast about how in the world out there in the local economy there's just a lot of nervous nervousness and uncertainty kind of giving all the dynamic changes that are going on right now which is something that we definitely have to face both globally and domestically. Uh our pension and healthcare cost liabilities I have a slide on that later are always a challenge for us. infrastructure. We've invested considerable uh resources, both people and money into infrastructure, but we have uh uh material needs still out there. Employee compensation, we are largely a people costd driven budget and organization, and those costs are also increasing over time. There's never a lack of new state laws or mandates uh that come down our way that we have to implement and most often than not, they don't have any money to go along with them, unfortunately. And uh there's been a lot going on at the federal level too which we are all well aware of. So financially what are our current trends looking like? Our property taxes

are very stable. Uh that's half of our general fund. Um it's partially uh sensitive to interest rate um increases. So that's why property tax is driven by three legs. um uh the CPI which is cap at 2% by Prop 13 changes in ownership when properties change hands and when we build or renovate existing build new buildings or or renovate existing ones. So the change in ownership is particularly sensitive to interest rates which I have a slide later that I'll talk a little bit more about um that leads to lower sales volume. Sales tax is continuing to hang in there though. The consumer and business, our businessto business segment of our sales tax is a very large component which is good for us. Very diversified base, sales tax base for us. So businesses are still buying and selling things to each other in the in the area which is a really good trend. Um also along with that our um transit occupancy tax is uh increasing. It's back to above what it was pre- pandemic. that's largely driven we've added several hundred hotel rooms over that time and it's largely driven by um business and corporate travel. Um but it's it's doing pretty well too which is good. And I've talked about the high construction cost tariffs we've seen. Uh Kathleen was telling me just the other day that she's seeing tariff impact on IT equipment costs directly um that are impacting those um I talked about elevated interest rates. The good thing is for I always like to um to emphasize this point. The city along with a couple of our u vendors, we do manage the city's cash. We invest it to make as much money as we can on it while maintaining safety and liquidity. And those returns despite declining interest rates still remain strong. So we're proud of that. So these uh four revenue sources make up the bulk of our general fund. I said property tax comprises half of the general fund. It's hanging in there. It's trending uh close if not uh at budget as a sales tax. I talked about toot that that's u above uh what it's been which is really good and also our

utility users tax and our franchise tax is hanging in there. So pretty good revenue picture overall. So here's a little historical picture about the Sunnyvil uh average home price. I think one of the um prior uh public speakers talked about the Sunny Bell home price um seems to have moderated now which is a good thing but still uh pretty extraordinarily elevated and again property taxes driven by those three uh three legs uh one of which is um driven by um uh cap CPI which is sensitive to interest rates the change in ownership and the the new construction too. I was talking to Trudy as well. It seems like there's a lot of construction activity in the pipeline, both on the housing um mainly on the housing side, but some on the corporate commercial side, too, which is encouraging. Some of those projects may not come to fruition, but it's encouraging to see that kind of activity queued up in the in the pipeline on the property tax side. So, sales tax is a is a big chunk of our uh general fund revenue. You can see that trend line over the last uh three to four years is a very healthy healthy growth there. Like I said before, sales tax continues to hang in there, both the consumer and um and the customer. Uh online sales are about uh 6.8% of the pool. The way that online remote sales are allocated is if Sunnyale is 6.8% of the pool, 6.8% of those taxes are then allocated to Sunnyville is based on your proportion of the pool. There's been lots of discussions at the state level about is that a fair way to allocate taxes, but since those conversations result in winners or losers, nothing's changed. Um, so I think the city manager group is going to continue to talk about that. Um, but again, since it actually results in winners or losers, that's a difficult conversation to have and things may not change anytime soon. Uh, our we work with consultants on our main revenue sources. um our our um our consultants are forecasting just uh steady growth in

sales tax, probably around two or 3% in the next few years. So steady as she goes. So a little snapshot uh on on inflation. We all know it's just been in the news for quite a long time that it's continued to stay elevated. The Federal Reserve's target inflation rate is 2%. They can't get it there. It's continued, we've used the term sticky in um sticky inflation. it's continued to stay elevated which we we see that right we see that in the things that we have to buy both when we go out to eat or go to the grocery store and of course the things that we have to buy as a municipal corporation the goods and services that's also reflected in those costs that we uh for the tools that we need to do our jobs um the compounding effect sorry Jen can you go back just the the compounding effect of all those you know 2% or 2 and a half% may not seem a lot but it been five years of 2 and a half 4% That's the that's the real impact of of those annual cost cost increases. Uh our unemployment rate is really well is really good. It's about 3 and a half% which is lower than the metro areas uh unemployment rate of about 4 and a.5%. But what Marena has I asked her yesterday kind of how that's looking is when people are out of work particularly in the tech industry it's taking them longer to become employed again than has been in the past. So a little interesting tidbit there about the employment market here in Sunnyvale. So, I talked a little bit about toot uh how that's rebounded. Uh that's a good story. We've added several hundred hotel rooms since 2021. Again, uh still not quite at the precoid occupancy rates and room rates. Um but it's rebounded very well and our overall toot revenue is above the preandemic uh trend and largely driven by business travel here. So, our future known investments, this slide should look very familiar as well. It's largely a lot of the same things. We have significant uh infrastructure

needs. We've made a lot of progress on all of these areas, but these needs remain, right? They're quite expensive. They take a long time to do. I mean, the water, sewer, storm infrastructure, right? Just talk about the clean water program, right? That's the that's right at the top of the list. A $ 1.4 4 billion dollar project to modernize our plant while it still has to operate is a significant investment in Sunnyvil's future. Uh so a lot of infrastructure needs still to go. We actually added those two bottom bullets from last year's slide. Uh the human services, right? So given all of the the cuts in federal uh actions around Medicaid, right, that directly had an impact on Santa Clara County who had to take a sales tax measure to the county residents who approved it to back partially backfill the cuts in the Medicaid funding. So in those gaps, who steps into those gaps? City governments step into those gaps. Nonprofits step into those gaps. Faith-based organizations step into those gaps. So that's what we uh continue to see kind of increased pressure on the municipal government side along the human services side, which has typically been the Bailey Wick of the of the counties. And I talked about a little bit about technology cost increases. Every time we renew a contract, uh there's significant cost increases. Like the the the latest one was our Axon contract. Not to pick on you, chief, but we had that's needed crucial technology and equipment for our public safety department. But when we renewed the contract, it resulted in an annual cost increase of over a million dollars a year just for that one contract. So that's a really, I think, stark example of the kind of cost pressures we're we're facing when it comes to technology. We completely depend on it. It's critical for us to do our jobs, but it's costing more and more every year. So these long-term pressures remain for us. I talked about inflation in labor market just uh we've we've gone uh entered into a number ofus to uh attract and retain our excellent employees but those things cost real money. Uh our plans are this is our retirement plans

funded status is below average. I think the statewide average is about 80%. Um our invest our um our retirement plan status is largely driven by how much um Kalpers uh earns on its investments. They had a great year last year. So our pension debt decreases. They have a 6.8% investment target. If they don't meet it, they give us uh a debt to pay off. If they exceed it, then our debt goes down and they keep track of that every year. So despite our we've made a lot of additional contributions to PERS. We have a pension trust setup that has over $40 million now. It's performed very well. It's tied to a lot to equities and fixed income. So it's performed very well, but still despite that, we have pretty significant pension liability still remaining. Uh we offer retirey health benefits which is wonderful and the best part about that is they're very well funded. We also have a trust set up for that that has over 200 million to set aside to help fund those um benefits to our employees. Our financial plan um does not assume any staffing growth. So what the the two bars show here is just to maintain the cost of what we already have is is a significant investment that's going to that's going to consume more of our budget over time. So that's going to be a theme for me at least when it comes to this this budget cycle is making sure what we have is sustainable and affordable. So what this graph shows is is uh our operations budget versus our main general fund revenues. It's not an apple to apple, but I thought it was a good proxy to see to show that what we're spending on operations that growth trend is outstripping the growth trend in our revenues. our revenues continue to grow but not at the pace of our revenues generally and we kind of know that intuitively right because when we look at our general fund financial plan we're spending down our reserve gradually every year right so by nature we're going to be spending more than what we're we're taking in right but I thought that was a really good this graph was a nice picture to show the

kind of differentiation between those those two lines over time so what drives that line I talked about we're a person driven organization employee comp driven organization is it's this is a big part of it is adding positions. Now, you may look at this and think, well, 50 positions isn't a big change over time over, you know, an organization that has, you know, now 978 full-time equivalent um positions, but the associated cost with those positions, that's what's significant. I mean, if we just assume a couple of hundred,000 fully loaded with salaries and benefits per position, that's an ongoing $10 million annual cost that's only going to increase over time. So those are significant investments, needed investments, need to right side the organization, provide quality services to Sunnyville's businesses and residents, but the the costs are considerable. And those positions are sprinkled through throughout the organization. Uh when I was researching kind of the the positions that we've added, they run the gamut of everything in the organization. We've added public safety officers, uh, maintenance workers, permit technicians, vehicle abatement officers, transportation planners and engineers, environmental engineers and program specialists, analysts and finance, HR and IT for our ERP uh, program and project, GIS, GIS specialists in Kathleen's operation, and staff for the Lakewood Branch Library. So they run the gamut of everything that we do as a municipal uh corporation and runs the gamut of the services that we provide to the community. So I talked about the the BSF. This is something that we focus on kind of what's the low point. So our overall plan is that we are using the reserves that we've um conscientiously built up over time. Now we're spending those down which is largely driven by our increasing pension liability. And that is going to turn around at some point. You can see that that curve really turns around. And the reason why that does is because classic employees, uh, more

expensive employees, legacy employees, all a trit out of the workforce are and are replaced by PEPA, what's called PEPA, who are, um, employees under the new pension formulas that are less um, generous and less expensive. So once we pay off that um, pay down that debt and those employees out of the workforce, the BSF turns around. But you can see how we've spent um down the BSF pretty considerably over the last few years. The blue line shows the low point of the BSF at 3637 a little over 16 million um at the adopted budget. What the orange line shows that after theus that we've recently entered into and the Axon contract that's it nothing else has changed. This is where the low point is now. just a few years ago that the low point was at the same fiscal year 37 38 but it was about 25 million at that point. So you can see the difference. Now this is just a starting point a point in time we're getting hot and heavy into the budget process. There's a million in one assumptions that go into the financial plan that we're going to update around revenues around expenditures. So but I thought this was a good illustration of kind of where we've come um o o over the last few years. So to wrap up my portion of the presentation just uh given all of these cost pressures that we're seeing and kind of moderating albeit still growing but moderating revenues um the focus our focus will largely be on protecting existing services um and just all the uncertainty out there is kind of making sure that we protect what we have with smart targeted investments in new andor expanded services. So that's my portion of the presentation. Happy to answer questions. Thank you very much. Uh Mr. Pollins, um at last meeting on Tuesday, we did have a question from a member of the public

asking what just the total dollar value for unfunded pension liability is. Um, now looking at the BSF chart, I can guess that that's probably in the $80 to $100 million range, but I was curious if you had that number. I don't have it offhand. The unfunded liability is more than that, though. I know that. Yeah, it's significant. It's It's tough to The total amount is kind of misleading. It's not really an indicator. It's a big number. Um, but yeah, I we'll get back to you with

Yes. And I I do want to make the point that the the number itself is the less important thing than the actual overall expenditure trends and reserve levels. Um because the number itself is never going to come due all at once, but it is a an interesting thing to know. That that's right. And I think the other important factor is how much of your budget those payments consume. Exactly. Yes. Thank you, Council Member Savvashan. Thank you. Slide 25. Oops. Oh, yes. Good reminder.

I was looking at this uh on slide 25 there is a difference between uh expense and revenue. Uh that gap is around 80 million or something like that. Is that the uh how do we fix that? How do we account for that? Slide 25. Yeah. So so yeah, one more. Yeah, that gap is kind of apples to oranges. It's more it's more about the the the trends because the orange line is just general fund revenues while the blue line is all funds no matter what color of money matters in our on our budget. But it's just a matter of looking at the difference in the trends.

Okay. So the the big question here is even assuming general revenue and general expenses do we have any structural deficit currently and then are we using uh budget stabilization fund or some other fund to fix that? Yeah. Yes, that that is definitely the fund in the case in the general fund is we're spending down that budget the budget reserves to cover operating costs and our pension liabilities and whatnot until we kind of turn the corner. It could be different um stories in different funds depending on the funding source.

It could be that um some funds we're taking in more money than what we're spending and building up reserves and some other funds we could just be breaking largely breaking even every year. It just depends. I am really interested in general fund but I thank you for answering that and then if you go back to the BSF chart I think three slides down. Uh one more. Yes. So the orange line is the new uh uh current step uh with the Axon contract or is this Axon contract or any other contract and and the labor agreements that we've entered into at this? Yes, that's Yeah, because I was wondering why $1 million. No, that's I wish that were the No. Yes. Anyway, thank you.

Of course, Council Member Cisneros.

Yes. Thank you very much and thank you for answering a couple of questions I had written down there. I'll start with something um that might be a spoiler. You may not be able to tell us, but um maybe a little bit of good news. Do we have a sense of what kind of bump we got from the Super Bowl for toot? I do not this we don't um come here um toot um lags so we won't know until probably end of March what the early February numbers were um I also wanted to just since I grabbed the mic sorry Matt um wanted to uh also comment on the structural deficit question. Um, if you look at our 20-year plan, we're not in a structural deficit. We come out of um, spending more than our revenues come in. To Matt's point, um, if you look in the short term, we are in a structural deficit. Um, but that is um, not different than it has been any time since the Great Recession hit and pension costs became an issue. we have been in that position and working on getting out of it since then. So just wanted to share that a little bit of additional detail.

Thank you because sorry I didn't mean to uh this is structural deficit. All the cities for example San Jose has got $50 million deficit and then other cities have that deficit and then I get asked question and then as you know I like numbers and then I wanted to get an answer from our finance folks.

I I I think we we are the only city locally that looks over that long of a time frame. I I would not be able to comment on whether their long equal, you know, if you did an equal analysis on somebody like San Jose, whether they would be just in a constant structural deficit or not, their numbers are going to be unique. Um, they tend to look in one or two-year increments and and when they're spending more than they're taking in, that's a structural deficit for them. Yeah.

Thank you. And and I'll also point out too that this was the first year in our general fund financial plan. The final year of the plan had a zero pension liability. That's the first time that's we've showed. So we we've got a plan. It's it's a long way out. Um and it's based on a million and one assumptions, but we're pretty proud of that that shows that zero for the first time.

And it's really it's just really good news to hear that that's kind of helping. I just have a couple other questions. I wanted to touch on that um underemployment and long-term employment uh that was mentioned that Marina brought up that isn't captured within the unemployment data because when that the definition of unemployment for the purpose of the unemployment numbers excluded those two groups um for reasons that I won't comment on but that would be really important to include just in reports to council because that directly impacts the kind of service needs that we have people who may need to use NOVA who Sunnyvil community services the understanding the reasons behind these is important and it is good to see that number but as we know uh economics is an imperfect science if it is a science so um yes but that that was really good I appreciate you calling that out and then I want to talk about the um property tax residential versus commercial are these both remaining stable in the same way and can we expect stability in the same way from residential property tax and commercial property tax.

So property tax is inherently stable just because of this the structure, right? It doesn't go up by a lot and it doesn't go down by by a lot. Um so yes, I think it's going to stay pretty stable um just because of how Prop 13 has set things up um with just capping the increases at 2% or less properties turnover, right? And around here when a longtime property owner sells a property, it could it could result in a substantial increase in value onto the onto the assessed role, right? Um so yes, I would expect things to stay relatively stable. It's just a matter of what the growth um what the growth percentage increases are going to be versus maybe what we've experienced in the past. They may be more muted than what we've seen before, but property tax, it's a really good um financial picture to be to have that be that big of our general fund revenue and have that to be a very stable revenue source. We're fortunate.

Yeah, I agree. All right, those are all my questions. Thank you, Council Member S. Um so, I'd like to stay on this chart. So um at the bottom what is the low point and what's that amount currently? So so the low point is about 3.6 million. Okay. And then are we um allowed to go below that? What does it mean when we go be when this curve goes below zero? I mean does it ever or is that not good?

That's that that's not good. uh we we we don't we don't want to be we don't want to be in in in that position. No, we we we want to keep that positive in every year in the financial plan.

Okay. And then um we a few years ago we had a structural uh we had a service level set aside and that was at when we started that that was 3.5 million per year for the next 20 years. So um we um in the years when it started we as a council did not allocate that three the total amount of that 3.5 million. We took portions of that. So um what happened to the portion of the service level set aside that we didn't use? Is it still there or is it like there on the on the curve and it just made sure that the the bottom does not go below zero or

so we we don't roll over the the set aside money. So if you I don't know I can't recall off the top how much of that you spent. I think it's around a million or so. Um that doesn't roll over like a like some of our other project budgets does. So it's not continuing to increase. So we're just tracking that. Say you have if you had a $ three and a half million dollar set aside and now it's two and a half million that we're budgeting that two and a half million the next year. So, okay. So, it contributed to that not going correct lower.

Okay. Um and you mentioned that our revenues were um our costs were going up and then our revenues were not going as fast as that. So um that has a projection out and then that projection out is represented there. Yes, that's that's generally what that shows. That's right. Okay. Y

and then my last question is for the unfunded liability. So at the back end um the curve is going upward. So that back end would contribute to our unfunded liability. So that's how we're able to get to like a better place on the unfunded liability. Yes. that that's what's driving this really steep curve on the back end of the financial plan is once we don't have the pension cost that we have today because the the high point of the pension cost on the financial plan is probably 47 million by the back end of the financial plan that cost is several million.

So you talk about the that's the that's the one of the dynamics of a 20-year financial plan is everything compounds to the to the good or to the bad very quickly. So yes, that's what should once once we get out of the other side of that pension liability point, that's what our reserves shoot up. All other things being equal. Oh, great. And then I have a question for our city manager. Historically, like you've been here for many, many years. Um, how is that low point compared to like how Sunnyville that low point has been in the past for Sunnyville?

Yeah. So, first I'd like to to contextually I'd like to contextualize this slide a little bit because I know council focuses very much on a budget stabilization fund. Um, this is preliminary. Um, so part of what we're doing today is um prioritizing council priority projects that will then be referred to the budget and considered in the context of the entire budget. When we bring you the entire budget, Matt's team, Matt and his team are going to go through, they're going to look at revenues. They haven't done that yet. They're going to look at our current revenue picture. We are still developing the budget, the operating budget. We're still considering um additional requests from departments. There's a lot of moving pieces going still. So, I want to say that that number of 3.5 million is not going to be the number you're going to see in the budget. It is going to be a different number. To answer your question, um generally that's lower than we would like it to see it when we adopt the final budget. Um there is a council policy on the budget stabilization fund that says in the first two years of the budget it has to be 15 a minimum of 15% of our revenues. So it it states that and we're meeting that policy. Beyond that budget stabilization fund is not allowed by policy to go below zero. So it could go to zero. Council could make that choice. that would never get that would give you zero flexibility without dipping into the other reserves we have like our contingency reserve which is what we hold for things like natural disasters. So we really don't during my entire time here the only time we touched the contingency reserve was at the worst point of the COVID downturn when our revenues dove you know by tens of tens of millions of dollars in a single action a single minute almost it felt like um the uh um I also wanted to talk about the service level set aside because I I I know that there is some question about why do we roll that over

do we not that roll that over any unspent funds fall to the budget stabilization fund. So ultimately when council priority prioritizes the projects today, you're going to be taking advantage of unspent council service level set aside when we get to putting them baking these all into the budget. So we're going to look for all funding sources that are available, you know, to to to balance our budget. So uh I don't want to get caught on did we roll over the service set service level set aside or did we not. Um I think our focus today really should stay focused on what are the priority projects we want to move forward. The funding question when we get a full chance staff the other thing that will happen is staff will get do now next step we'll do the full analysis on whatever gets prioritized and really cost those things out and you'll get another bite at the apple to talk about how do we fund these where do they where are they funded through from etc. So hopefully that helps with with some of those questions. Council member Chang, did you have any comments or questions? Okay. Council member Lei, did you have any? Okay. Just wanted to make sure that I missed not missing Council Member Melinger.

I do have one other follow-up question based on one of the comments the city manager made about how this is preliminary um and that this is not going to be the number or the graph we're going to see in three months. Would it be fair to say that with this graph we took into account new expenditures from Axon and uh contracts but not necessarily new revenues? That's right. That makes me feel somewhat better about this graph. Um does it include the expenditures on the shuttle that we just approved? No. Okay. Well, the set aside the set aside Oh, that's in the set aside. Yeah, the set aside already accounts for the five years. What this graph doesn't account for is

past is past or future if you chose not to. We talked the other night about, you know, let's put the shuttle in for the 20 years. Um that it doesn't account for that. But if you continued your funding out of the set aside, it wouldn't impact this. It would just lower the set aside. Understood. Yeah. Thank you. Fair.

Yes. Thank you. U most of my questions have been asked. Uh I did want to kind of touch base on toot. So and just looking at other cities already we they have been you know San Jose, San Francisco have done preliminary reports on their toot. So, so specifically when that when you have that data, bringing it back to council at the end of March, whatever, whether or not it's and whether or not it's info only or just an email to council, that's useful information. And, you know, ultimately, it'll it'll definitely be highlighted at the budget workshop, but but conceivably giving us a better view on what happens in June with FIFA. And I know, you know, it's like at that point we're already baked uh to a certain degree from a budget budgetary standpoint. That being said, uh it gives us just kind of let's say somewhat of a crystal ball in that there will be an uptick and and just looking, you know, in what San Francisco, San Jose have been reporting, you know, definitely there are there's data there that that they see a return on investment for events and other things that they that they've been able to have. So, so that's one thing that I would love to see. Um, staffing, and I appreciate your staffing data. Uh, I know we've approve, we, you know, two years ago, or I'm losing track of which which budget it was. Uh, we approved a fairly large increase in staffing. So, I think 28 new people. Is it

this next slide? No. Oh, I'm sorry. This this one. Next. Yes. Okay. No, no, no. You're you're good. Back one more and you're good. Okay.

And so from a staffing standpoint, um I just want to make sure when this comes to council from a budget workshops area, some of these are positions. Let's say we we ended certain positions and we added staffing. So, so the la the last real push to actually increase staffing from a council standpoint was two years ago when we when we approved a you know 26 27 new positions kind of across the organization. It's not reflected here. That being said, it's the city manager and the managers figuring out that they want to close certain positions and open others. Um, new positions elsewhere in the organization or whatever depending upon what the needs of the organization are. To me, it's also important that this picture isn't complete unless we talk about what positions were, let's say, um, removed from the organization. So, so it's not just how many positions we've added, you know, we're not adding, and this is what I see and talk about with other cities and other organizations that they keep adding staff with the concept that we'll deal with the pension liability and all that at a later date. That being said, we've made and from an organizational standpoint made the right changes for staffing. That being said, it's part part of the picture is the removal of that. So, and Matt,

no. And that and that's a great point. These are the net numbers. Like if you if you looked at the spreadsheet that fed into this, there's tons of pluses and minuses that net to these numbers to your point. Right. So, yeah. So, getting a better picture of that as we go into the budget workshop. And then, see, that's all my questions for now. Well, I'll probably talk to you at the break at some point. Thank you.

Okay. All right. Thank you, Matt. Okay. And we actually are at a point for a short recess. So, why don't we take 10 minutes? Does that sound good? So, we'll start in again uh shortly after 10:30. Yeah. Let's say 10:35. The graphics is so good.

and we're going to get started again and you'll be happy to know that we are still right on time. So, thank you Matt for keeping us on schedule. That's perfect. Okay. So, I'm going to turn this to the city manager to talk about the council strategic goals and the work plan.

Yes. Thanks, Jim. Um, so I wanted to give an overview about the um where we are with the work plan and our goals. So, council will recall that um last year we went through a process to adopt five new strategic goals. Um, some of them weren't totally new, um, but they were some of them were re recatategorized or combined a little bit more. Responsive government, welcoming community, sustainable city, housing solutions, and modern infrastructure for members of the public. Uh, a little bit more detail is available online if anybody is interested in seeing a little bit more of the language under each uh, goal area. Next slide. Um so our what we did from there um was to establish a work plan and the work plan consists of not only um priority council priority projects or former study issues but also staff's um priorities and priority projects. It is not all-encompassing of everything staff does or the city does, but it is um it does highlight a lot of the projects that um surface uh you know to the public and are of importance to both staff and council. Um it covers a 2-year period. Um it also includes things like state mandates um any other um things that we felt like needed tracking. Um it uh um uh like I said it excludes those day-to-day operations for the most part. We are currently working on we did a um a recent issue of the horizon that covered a lot of the statistics on the day-to-day operations that we have and we currently have underway an effort to do a more detailed annual report that will become um it's a little lagging right now but it will become our regular practice to do a more detailed annual report on the previous fiscal year

accomplishments for operations to give council a window into that too. Next slide. So, we have a work plan dashboard and um it uh identifies projects by strategic goal area. Um as you can see here, they're pretty split pretty evenly across all strategic goals. Next slide. Um it also identifies what's on track, uh what's been completed, what's delayed, significantly delayed, and then deferred. Um and so, um looking at the the the projects here, the majority are on track. We have completed 29 um priority projects both between um council's priorities and staff's priorities. Um and this is since uh April of last year when we went live with our our work plan and uh there are some delays and we can get into talking about any of those and all of our directors or their representatives are here today to talk about any specific questions that council might have on a priority project. And then uh there's a couple deferred ones. One is the uh project labor agreements um that is just about to start up and then one is um uh single mobile app that were was deferred as part of the implementation of CRM. Uh where are we on the uh work plan in a little bit more detail? I'm going to go into um you know each each specific area to give council an idea of some of the things we've accomplished. um council priority projects total 30 completed seven um like we said deferred to we've got 21 in progress that's an important number because as you as we get into our workload capacity we're going to be talking in smaller numbers but it's important to keep in mind that we have 21 former study issues that are still in progress and still moving forward. uh 13 are on track, five are currently delayed, and three are significantly delayed. And we can get into those

discussions. Um operational projects, 117 total, uh 22 completed, 95 in progress um with five um delayed and seven significantly delayed. So, we're working through but 83 on track. So again, majority on track um and we are working through those projects um uh and and any any um blockers that we're experiencing. Next slide. Yep. Completed council priority projects since last April. Um lots of bike and ped projects. Um thank you to the department of public works and specifically traffic and transportation engineering for getting those over the finish line. Um so uh approaches to Calrain uh the Holland Beck bike lanes and um the Tasmin uh multi-use path um all those studies were completed. Um climate budgeting was completed by ESD. Uh LRS completed the additional outdoor sports program assessment and um the ser um the city manager's office um completed two the service worker retention ordinance um and the uh study issue on the study issues. our favorite study issue. Next slide. Go into the different areas. Up to the right of each of these slides, you'll see a little summary um a little badge that tells you current status. Um but some of the highlights of each of these areas um and I won't read them, but you can see a few here. Probably um one of the bigger ones here in the response of government is the charter review committee that we advanced and completed. Uh um thank you to deputy city manager Connie Verscelos and um the city attorney's office Melissa Tron um uh one of our um assistant city attorneys um who helped with that that project and keeping it going. And also thank you to the members of the public who volunteered to to sit on that charter uh review committee. That that was a lot of work and um I I was very um

I was very thankful for the attention that they gave it. They they really put 100% effort into that. So, thank you for that. Um, couple other big changes. Um, multif family bulky item pickup is a big service improvement. Um, that is a big deal for this city. Um most of our illegal dumping um complaints come from um residents leaving multif family um you know facility or homes and not knowing what they're going to do with their old mattress or their old couch and they end up on the street or in just over next to the garbage and in a a particular area. Um so this is a big service improvement and I'm very very thankful to ESD for doing that. And then a special events permitting. We know that when I when I started, we were working on that. It was a pain point for the community. Um we've really revised that process and I think it's gotten a lot smoother. So I want want to thank thank uh LRS for that. Next slide. Uh welcoming. We've got a um some major projects underway. Um you'll see the Orchard Heritage Park study coming uh to uh finalization here soon. Um, we've really done I want to call to attention the work that uh the comm's unit has done, our communications unit and OCM on our social media presence. Uh, if you follow social media, you're we are much more active than we were even just a year ago in promoting things. And so, want to thank the the team for that, Jennifer Garnett, our um our uh public information officer, and also her staff who who work on that. Um, and then I thought it was interesting. I I actually didn't realize this until I was preparing for this workshop, but that we added four new neighborhood associations this past period. So, that's that's a a good thing and that and I appreciate again the community engagement. That's really that's really great. And then um thank you to the mayor who's who's and the environmental services department. We've got a new adopt a storm drain

program coming. So, that's a new addition to the work plan that is underway and will be rolling out um for Earth Day. So, looking forward to that. Next slide. Um, housing solutions is of course a priority for for us and there's a lot of work. Community development is doing a ton of work and you know going back to the um the uh personnel slide you'll see in the if you recall there was a 2526 number which is the current fiscal year we're in um where we've um implemented 11 uh new positions um net new positions. A lot of those are in community development to address, you know, the workload that they're experiencing with trying to keep housing element implementation moving forward and working on all the housing strategic priorities that we have. Um so that's uh um uh really the focus of that department is a lot of it's around housing and development. Um so um appreciate Trudy and her team for that. Thank you. Next slide. sustainable uh sustainable city, active transportation, vision zero. Um again uh reach codes update completed a big big effort. Um thank you uh community development and environmental services for all of their work on on uh continuing to implement the uh the climate action plan. And then we already called out the other two, but I did want to um point out that those are um both the bike lane work and the work on multif family, those span multiple priority areas, and that's not unusual for a lot of the work we do. Next slide. And infrastructure, this is where you'll probably see the slowest um ongoing progress because infrastructure projects just take a long time to get done. Um but they are advancing. Um the uh um the the biggest infrastructure projects we have going are around parks and we have one that's not on here is also Lakewood

um but we have Lakewood and Los Palmus Park that are both under uh renovation process and then fire station 2 which is our primary council's familiar our primary premier fire station where we do all our training and that's where uh our busiest um activity is from an operational standpoint just in terms of um training and staffing and the work we do and the size of the fire station. That's where we run all of our public safety volunteer programs out of uh C um and uh the citizens academy. That's where the facilities for those programs live. So um uh lots of good stuff. Looking forward to that moving forward. Next slide.

Maybe there we go. Um, so I'm I'm a little uh I'm I'm not sure how I feel about um this particular slide here myself. I just want to say um what I wanted to do then the point here is was not to um you know create uh conflict with with potential priority projects. What I wanted to do, and I'll get into capacity here in a minute, staff capacity, but give council some options for, hey, if you want to, you know, create more capacity, here are some options. Um the and I'll get into these a little bit. Um street tree repopulation, we're currently looking at operationalizing. And I think that is one that I think really we we could do without a study and move forward without a study. Um and and we talk about that little in the staff report. Um we're going to recommend dropping the Cricut stadium because we are looking at again operationalizing Cricut facilities at Baylands. Um at this point um that is a county-owned facility and we uh operated under an agreement with the county. Um we've had some discussions with the county and the county is not particularly keen on putting a cricket stadium at Blands. they really want to see those facilities at the fairgrounds. Um that those negotiations uh with Major League Cricket have broken down and the um exclusive negotiating agreement has been uh terminated with the county. Um Major League Cricket has um seemed to have um um looking to rep prioritize how they're approaching uh that. So uh we have not had any further conversations with them. In the meantime, I'd like to see us meet our demand for Cricut facilities, at least on a recreational or youth basis. Um, so we've got some I I believe an option coming forward with Los Palmus in the concept design for some Cricut facilities and then we would

put into the next capital budget. Um, looking at a cricket uh better cricket facilities maybe at Blands. Um, we will still have to engage the county on that, but um, I think it's more doable as a recreational recreation or sort of a more minor league or or adult league approach. Recreational adult league approach. Um, the two uh, traffic and transportation projects are really just there not because we think they are are not a priority, but because they are just start in in the early scoping phases um, which is consistent on the work plan. So, significant work has not started on those yet. And then a single mobile application um is part of the CRM. Um that is we're going to have a mobile application for the CRM. Developing one that crosses all of them. I'll let Kathleen answer any questions on that. But that is we think is going to prove to be almost um a barrier that's very difficult to achieve for just a single mobile app for all all of our services that we do.

And I skipped over dog park. Sorry, I didn't mean to do that. Thank you, Mayor. um the uh feasibility of dog off leash hours. Um that one we put on there because again the scoping has just really started. But that one is one where um when we're looking at when I was looking at this from a a perspective of resourcing. Um we're already in a situation where not we don't have enough resources to um enforce our current dog ordinances or leash laws. um felt like that was one where wanted to put that on the table to see if it was still a priority for council. Um there is also a liability consideration. The um the liability concerns with fence dog parts are dog parks are pretty clearly defined in case law um as largely going to the dog owner. Um there is not good definition around off leash dog parks. Um there wasn't um any case law. One of my concerns is our um drastically increasing costs for liability claims. Um jury awards are getting significant for things like um you know tree branches falling on on uh and injuring people for through vehicles or otherwise. Um other liability, trip and fall liabilities, they're just getting more and more and more expensive. And so I was um concern I am concerned about if we went to an off leash um situation that we wouldn't be able to control that and that therefore the city would be in some li potential liability position um for dog bites from private dog owners. Next slide. Um operational projects. These are largely not that we're eliminating the actual work that's going on, but that they've really just been operationalized

and no longer need to be on the work plan as a priority. Um, we did redirect um I won't go through these on one by one mar they're largely from NOVA. Um, but there is one where we were going to implement uh new performance management tools to track employee performances and performance and we've redirected our resources to other uh priorities. we we we feel like we have that covered um well enough or or or can do it in other ways um operationally. Next slide. So look ahead. We do have one challenge and I know that um one of our goals with our responsive government is to streamline where we can. Um there's a new state law that um requires additional contract additional outreach for contracting um to our bargaining units. Um so this potentially slows down some of the work that we will be doing just in terms of um extending our procurement process. So before we can even procure uh a service, we have to give 45 days written notice to our labor organizations. It's not on every procurement that we do. Um it's on very specific ones that where the work overlaps with duties of represented job classifications. Um but it does have the potential to slow us down on on some of these projects. So, I just want to surface that concern. Next slide. So, talking about staff capacity, we've we've talked about this in the past. It's the old iceberg. you see the the council priorities at the are above the water, day-to-day operations below the water, and I've used the metaphor of like our work plan, including um some of staff's work gives, you know, council and the public um you know, a snorkel to go a little bit under the water and see some of the other work that's going on um below the water line. It doesn't get us all the way down. Day-to-day operations are the bulk of what we do.

And I'm going to get into that a little bit. And I do want to preface this that um you know the number the what what I'm about to walk through in terms of staff capacity is going to is going to be a little bit um maybe a little bit shocking, but I wanted to really give it to you in perspective of my analysis and really help understand why council priority projects take time to get done. So next slide. Here we go. So staffing numbers at a glance. So here's what we currently have in terms of FTE. We have the the 978 full-time equivalents or 97 978 or 977. I'm not remembering off the top of my head. Sorry about that. Um but there are um this is the distribution of them. So you can see 581 non-management employees. These are all these are filled and this shows your vacancies. um 191 safety related uh employees um a vacancies of 76 positions which uh equa equates to about 8%. You have uh 12% of our st or I'm sorry 1% of our staff 12 positions are executive leadership and um then 117 are management. Next slide. Um, so this is some work that uh, Ref Telus has done and and I'll let Jan speak to this a little bit if you would like.

So, um, we've used this this pie chart um, for with quite a few cities and developed this data from our own benchmarking. Um, it also relies in part on benchmarking that ICMA has done over the years. Um but generally um management staff have to spend about 85% it can vary between 75 and 90 on just operating you know just the day-to-day operations supervising staff making sure that the trains run on time um and just making sure that the basic services are delivered and then that leaves about um 5% for in the green for unanticipated challenges And those come up almost every day. Uh but those can be new state mandates that are just required. We just have to do those. Um or or other um other emerging kind of issues that come up such as COVID for instance. Um 5% for new initiatives because they're always in the spirit of continuous improvement. They're going to be new initiatives and that certainly is is part of the work of city government. Um and then the 5% in red um is really important too. organizational improvements in training. So when when I have shared this with with city governments and asked them, you know, does this match your experience there? Um my typical uh response is, oh, we wish we could spend 5% in the red on on those organizational improvements and training because it's so important. But this is generally how local government managers spend their time or in some cases should be spending their time in terms of of having enough time for those organization improvements and training. So we wanted just to give that that context.

Thank you. So what does that mean for our organization? So I went through um go out on a limb a little bit here. I went through um our uh personnel and I categorized them um into uh various categories and made some judgment calls using my experience to make those judgment calls. Um so the 583 operational non-managers those are that's 583 people who do um who are nonsworn who do street maintenance sidewalk maintenance tree trimming operating the water pollution control plant doing the water system everything we do day-to-day these are the staff you see in the field and their trucks they're the staff in finance who are processing accounting transactions They're the staff in IT who are maintaining the, you know, the software that we're operating. There are traffic engineers. There are project engineers. There are um customer service representatives. They're all the people who are dedicated to just delivering our hourly employees. They're delivered delivering day-to-day services. Um then we have um I'll take off some of the easy ones. executives, right? We talked about that. These are this is the executive leadership team. Um we're running the uh day-to-day operations and doing all the strategic initiatives and all the strategic planning and thinking around um how the city's going to operate, responding to the public, etc. There are um sworn operations, so 193 employees who are police and fire, they're public safety officers. They're doing the day-to-day response 24/7, right? So, you got to remember some of these operations are 24 hours a day, 7 days a week, 365 days a year. That

applies for the sworn operations. It applies for our water pollution control plan operation. It applies for many of our utility operations. Even things like um you know, uh traffic signal maintenance, etc. can be a 24-hour. We have on call folks for IT. We have a lot of 24-hour operations, but the sworn ones, they're definitely not working on any council priority projects or new initiatives or anything like that. Same thing for our public safety dispatchers. They are 247. They are dispatching. So, I took them out of this equation. Part-time is largely in libraries. So, that's where most of our part-time employees are. Um, they are also not working on policy initiatives. They're they're working more on day-to-day operations. Then I categorize our management staff into operational managers and then managers with capacity for projects. So operational managers are managers like our street operations manager who has you know somewhere around 20 employees and they're they're managing their day-to-day what are they going to be patching crack sealing what are they doing today right um they're dealing with personnel management challenges filling vacancies you know working just day-to-day personnel operations um there's many many examples of that um I can our customer service manager and utility billing all day long just taking customer escalations, scheduling employees, making sure the cashiering is done, balancing our our cash drawer, all that kind of stuff. Um, really not a lot of capacity to do anything but day-to-day operations management. That boils us down to about 70 staff who have capacity for policy related projects. about 7% of the organization. Um, of those, those are all exempt employees. They're all managers. Those are going to be your division managers, your program managers. They have

multiple operational responsibilities under them. These are the ones that fall into Jan's previous slide where they have that 5% capacity to do that additional stuff. So with 5% of capacity across 70 FTEE that really means roughly we have the equivalent of four people across the whole organization and if they split their time over the 27 projects. So we had 21 that are carrying forward. I just said let's say we prioritize six more today. Um that would be 27. They have about 250 hours per project available citywide. Right? That's sort of just the breakdown of that. I wanted to make a couple one other really point that I think is really important from a managing an organization standpoint. Over the last five years, 40% of our employees were hired. So in the last five years almost half of the organization is new. And that is it takes as everybody knows when you when you join a new job takes you at least a year to really get comfortable doing your work understanding the organizational culture takes two years to really get into a rhythm. You get through a whole another cycle and now you're feeling it. You're you're doing you know you're comfortable in the organization. You've established your relationships. you understand the you know like if if I've got a new streets worker for example and the streets operation manager says today you're going to be working on you know Henderson Avenue in Sunnyale that employee is going to be like I have no idea where Henderson Avenue is right two years later they're going to know exactly where Henderson Avenue is they're going to know what the neighborhood is like there how many notices it's going to take to do the job all that stuff right so um that is a big

difference and And even more significant is 18% over the last two years. So almost a fifth of the organization has been hired within the last two years. Um so lots of new people that were onboarding. Pretty big um chunk. And then if you just look at our executive turnover um in the last two years, city manager has turned over. Our assistant city manager has been here for three. um our um we're we're uh we have new uh finance director, we're going to have a new human resources director. So four of us at least four or five of us have turned over in the last couple of years, two to three, four years. So that is a lot of change and this organization is feeling it. And so I just want to make council aware of that. When we're talking about capacity for projects, it's not just about staff or hours. It's also about the organization and all of the change that we're experiencing already um and all of the new people we have and we're trying to onboard. So I wanted to give that context. That's not a negative. It's just a thing like it's a plus. It's just something we're managing through. So wanted to share that information. Next one. So how can we build capacity? Uh maintain focus is the priority priority. If we maintain focus, we don't, you know, do the what's the next shiny thing. Um, that's that's really important. Discipline, focus tied to strategic priorities. That's why we do this. Strong communication about pro progress and capacity strains, capacity constraints. We need to be sharing with council when we have key vacancies that come up and how that impacts our work. Um, look to enhance exist existing services to meet priorities. This was my own um take on this like where we can if we if we can enhance an existing service

that's a lot easier than implementing a new service out of the box right so um where we can focus on our existing services and our exist to meet our priorities that's helpful um minim minimizing mid-year projects even very small ones so I talk a lot about just do its but just do its doesn't mean it needs to get done or that it's even a priority right So it may be simple, it may be easy, it may be something we can just do, but we should still be looking at it. Is it is it within our strategic priority framework and do we want to do it? And then potentially we're looking and we've done a they've got a couple examples of this key generalist positions across the organization. Um what I was I was chatting with uh Sarah about this yesterday that you know when I started in the organization managers really were the analysts in the department. So if you looked at you know environmental services or public works the operating managers they were the ones who were doing the policy work and analysis that capacity has been subsumed by additional regulations more personnel management you know turnover all these things. So we're looking to add key generalist positions across the organization where we can to build capacity in departments. Uh a great example of that is we just are in process for hiring a brand new community engagement manager in public safety that helps with the community engagement initiatives. Um we we added uh management analyst in public works is one of the ones that came in um in this last budget cycle to help with labor compliance. those kind of but that those kinds of positions will help us build capacity at the management level at that 5% where where of those employees that I identified when they they're not wor working on on uh um day-to-day operations as much. So those are those are some of the ways we're trying to build capacity. Next slide. So depending on um what uh council

decides today, um I want to just point out that not all council priority projects of course require the same level of effort and we're going to get into it. We're going to have an opportunity this afternoon after lunch to really dive into your submitts. They're all great. They they're great ideas. Um just like always uh um you know always focused on making our community better, which I really really really do appreciate. And I think that's that's an important takeaway from all the priority projects that were submitted. They're not all equal. They're not all u same cost, same level of effort, etc. So, we'll get into that. Um, based on our current capacity, if we don't take anything off the plate, I think we can probably take five to six additional projects depending on the the work effort. That is the old draw the line, right? So we used to take study issues, we used to put them, you know, council would rank them and then the city manager would put them above or below the line. This is what the line is five to six citywide, you know, and I know that there's, you know, some like, hey, what about this department or this department? Um, what we're really experiencing, I think, is that these things bottleneck up to the top. All all of these projects end up bottlenecking up to the top. So, we want to really look at this at a citywide capacity level. Um, capacity could increase, like I said, if existing call uh council priority projects are removed. Um, and and I would not suggest that we do any particular ones and I just gave you some options, but you can pick from the entire list of council priority projects if you had other ones you wanted to raise. Um, I have reviewed the operational projects, made potential reductions where I can or adjustments, and we'll continue to do that. I'm going to recommend some just do its for you later to take a couple of the ones off the list that have been submitted. Um, and then just a reminder of what I said earlier, what we're looking to do is move forward five to six that we will

then scope in detail and we will give you full writeups and full costing and they will come in the context of the entire budget. So, I think with that that concludes my section. Jan, did you have anything further? Um, just a I think it's a good opportunity now for council questions and comments on what you just presented. So, let's open it up for that. Yes, council member Cisneros.

Yes, I have just a couple questions. I'll start off with talking about staffing. I I will first say that this is very helpful to before we get into anything understanding that staffing landscape so that we know what kind of capacity there is and it's like oh staff capacity what does that actually mean and this tells me what that means how many people who are there and I appreciate that we're hiring generalists what is our staff vacancy for these policy related management positions that we were talking about in that you know 70 or so employees that would whose capacity would be affected.

I didn't actually look at the vacancy rate for those specific positions. Um, it's likely roughly the same as the citywide vacancy rate. You know, maybe a little bit smaller, which would be Could you remind me? It was uh 8% was what we're currently tracking at. Um, we're usually in the 5 to 10% range for vacancies. Okay. So we're in we're not hugely understaffed in a situation where we hire some people in this situation. You just that that that's what I was looking Yeah. No, we're not hugely understaffed in those positions. It's more the normal churn is what I would say is existing.

I like to imagine because they're so fun. Um then I just have a a couple questions about a few of um the non potentially non-advancing. Thank you for making that list for us as well. There are so many things that we do and to kind of um highlight some that may be um of interest. Uh so for opera like the uh street tree repopulation with an equity lens. This was introduced prior to the city having uh EI baked into our organization. So would we we say because we have EI baked into our organization street tree repopulation would necessarily uh take that into account.

I that's part of it. We're doing a community um needs assessment where we're going to be looking at a variety of of of equity related things and we're and we're we're um also working on other equity initiatives. I think in this case a lot of it was staff already knows where there are not trees and so we know where we need to to go with plant tree planting. What we need is um some resources to do it right. So it's we need a truck that waters them and we need personnel to plant them. Um so I I think that's what when we when we looked at it in more detail, we were less concerned about the equity of it. we know where the gaps are and we want to fill them regardless of where they are. So, I think that's that's our that's why we're suggesting that it just get operationalized and we and we bring the resources that we need to budget process and and then add that and then start planting trees.

Well, that's fantastic. If and it sounds like that would mean trees get planted more quickly as well potentially. Yeah, I I think we don't need to study it. Yeah, I I think we understand the the landscape, pun intended. I love it. I hate it. Okay. Uh so, and then for the active transportation items, you mentioned work really hadn't been done and they were early in conception phases. What would taking it off this list do to the future of those particular issues

for those two? So the scramble at Kenowick would just drop because that's not in any future plans. Um the signalization on Fair Oaks, we're always looking at intersections on a periodic basis. So if there was I and I'll I'll let Dennis cover this a little bit if you want to respond to the the what our process is for just kind of general intersection management and how a signal light might get added to an intersection where doesn't currently have one. Um so the division of transportation and traffic currently is staffed to do studies of intersections. So there is a process for that to happen. It's actually a couple of the locations identified in that study issue were are on the active transportation plan. So it was identified as part of our process already. Um, we haven't gotten to those locations because we're still working on citizen requested locations currently. Uh, we could add that into there and then operationalize it and just say that we'll study the locations, gather the data, and then um determine if signals are warranted at that location in the future. I I I would add that those were prioritized due to I believe a p um one of the a couple of pedestrian incidents that we had on Fair Oaks and Fair Oaks is one of our busier um arterials and it's and and that particular stretch is um does have you know has has some risk associated with it. So I mean it's not that it's not a priority it would fall off the list I think is what Dennis is saying. It just wouldn't be with with it being a council priority project. We're going to work on it now. It's going to be prioritized now.

I see. That's really helpful. And for the 10 week scramble, there's no plans for it. And I know that VTA was doing um we're looking to do improvements along that route too, which kind of complicated our plans if I'm remembering correctly with the Homestead bike lanes. The Homestead bike lane issue is very big. And so I'm trying to remember what affected what and and kind of why there's no current plans for that or what that means.

The VTA study did not include that intersection. They actually were studying uh west of that area from Bernardo to the city limit to Foothill Expressway. Um and they were identifying improvements at uh Wright Avenue, Bernardo, and then a few midblock ones on the way to in Los Alto San Certino. Um that location when we had talked to the Fremont Unified High School District and um the Homestead High School, the principal and the and the faculty there that actually was not identified. Their priority was actually at the Homestead Mary intersection which is where the majority of the bicyclists come into their into the school and um the school kids are are directed to use that parking lot and go to the back of the high school and then circulate towards the parking lot. Recently, the school district or the high school has actually relocated most of the park the bicycle racks towards the baseball field which is at the southwest corner of the of the high school versus where previously it was actually on the western side, the eastern side near the swimming pool. So, it's it's actually less of a demand now.

Okay. Um, thank you for that uh that context there reminding us. Um, and then for the dog off leash hours, where are we in the analysis of that? You mentioned some significant legal um concerns and that this could end up adding so much space there. I mean this is um an issue that was of great interest to many community members and is also something that um nearby cities do so um and manage that th those responsibilities. So I wanted to get your thoughts on drop dropping an issue when we have uh a lot of community interest and also examples of local cities that have done this. Yeah, I think this was uh I don't recall for sure, but I I think we tried to procure a consultant to support this and we're unsuccessful in in getting anyone. So, we paused while we're looking at the scoping on this. Um it is not a straight cut and paste from another community because we have to figure out we have to do an analysis of where the best place to do it would be in Sunnyville. Um but mostly this was a just is this a priority and do we want to spend the time on it? Um that's the number one question. And then the second question is do we want to I mean we would do a full liability analysis also but uh again looking at it from just sort of that just do it perspective of is this really something a priority for us and really do we want to spend staff resources and take the additional risk that is associated with that kind of program. Do you think it would be more helpful for this to come back as a different study issued another time under a different scope?

I I don't think that I'm not sure I understand how that would like is the scope the issue like if if uh if it came back I mean I guess the issues with liability there. I don't think it changes. I don't think it's you think the scope can be changed while Okay. Yeah. I don't think it's a scope issue. I just think it's a question really of priority and whether the city wants to spend resources on that right now. That's that's really what it is. Okay. Yeah. Thank you. I'll leave any of my opinions of I'll keep my opinions about any of these to myself for right now and and leave it to the question. Thank you very much. Council member Melinger.

Thank you very much. Um so the first thing I'm going to note understood assuming no drops uh five to six uh capacity to actually work on um without a full staff analysis on these and obviously the reason we're not doing a full staff analysis on these yet is a very good one. I'm not sure we can necessarily get down to five or six, right? And so what I'm going to suggest is maybe we try to get down to eight or nine to get the full staff analysis and then proceed and make a final decision with the budget as to which five or six would move forward. And Mr. City Manager, does that seem like possibly a reasonable approach? It it it is a it is a reasonable approach. We would um I'll just point out that I've got we're we're going to recommend combining a few.

Yep. And then I'm going to recommend two that are going to be just do it. So the five to six is already if you take the six it's already eight. If you take my two just do its and add it to there. Um okay that's that's sure but like in terms of okay never mind. Um this is this is this is like the the the toilet paper roll math. It's 6 equals 24 or whatever.

Yes. Um that aside, um I do point is I think that we should do essentially a two pass process on this. Get the list that we want staff reports on for the budget and then filter at the budget to what we've actually got capacity to do. Um the second thing I'm going to say is I'm just going to give my opinion on pro the possible drops on existing projects. I feel very very strongly that SU15 should not be dropped. This is the Faroh signalization at three intersections. One of those intersections has seen two fatalities at the past in the past 3 years, I believe. Um, we have gotten emails, we have gotten emails twice now from planning commissioner and my friend Martin Pine that there is a dead body outside my apartment at that intersection. Another of these intersections is near a school and a bus stop. And the third of these intersections is at the Magical Bridge playground, which is essentially cut off from the snail neighborhood directly across the street. So, I feel very strong. And the last time I was there on Saturday, I saw four kids jaywalking across Fair Oaks to get to the playground right where that intersection, right where we're considering putting that traffic light. So, I feel very strongly that SU15 should not be dropped. I likewise feel very strongly that SU5 should not be dropped. We heard about the potential scramble at Homestead and Kenowick, but also we are looking at a scramble at Sunnyville, Saratoga and Fremont. Um, and having been at the Fremont Avenue at the Fremont and Sunnyville intersection at school pickup and drop off time, it is a very very substantial number of pedestrians at those times. Um, and a scramble could be even if it's only operating as a scramble during pickup and drop off time, I think that that could be a very substantial safety

improvement. Um, the others on this list, I am in I think I am okay with the idea of operationalizing street tree repopulation with an equity lens, especially if we can get some reporting and council visibility on how that is going. Um so that you know we have many many tree advocates in our city. We want to make sure that it's clear to them that this is not being dropped. We've just decided to focus on planting the trees instead of studying how we're going to plant the trees. Um feasibility of establishing a cricket stadium at Bayand Park. I think it's pretty clear based on what we've gotten from staff that it is not feasible. Um and I think that I am okay dropping it on those grounds. feasibility of dog off leash hours. I'm going to be the bad guy on this. I don't believe dogs should be off leash outside of a contained area, period. And because I don't believe that, I don't see how I could support voting for this if it came back to council. And so, I don't see why we should be working on it. We have had two pitbull attacks in my district this year. I am I am very concerned about the liability. I'm concerned about safety. I just don't think it's a good idea. And so, yes, I am in favor of dropping this. Um, finally, evaluate development of a single mobile application. Um, I do think that focusing on the CRM makes sense and we've heard direct public feedback from uh library app users. I believe it was mentioned in one of the other categories that actually they would prefer not to have a single mobile app. you know, looking at how we could share assets and resources and consolidate may make sense. I'd like to see where we land with the CRM and maybe a more targeted approach to this in a coming

year. Um, so sum up, keep SU5 and SU5 and I'm fine with dropping the rest. Thank you,

Council Member Sha Vasan. H thank you. I'll stay on this slide and then uh I have questions on the other slide. First of all, thank you very much for the staff analysis. That's very very uh important andformational on the staff capacities. This is the first time I in my four years now I have heard what is the breakdown of the staff and then the leadership how it translates to the capacity. Thank you very much for that. In fact, that was my I really liked the box on slide number 49 which said that 7% of 5% and then this is the full-time employee and all those things. Thank you very much. And then on this slide, let me start with the bottom and then I propose this and then I talk to our IT uh uh uh CIO. Thank you. not IT director, CIO. Uh yeah, this is important. Uh I kind of agree and not agree on the people trying to use multiple apps and then from my understanding talking to our CIO is the three apps we have right now are not developed by Sunnyville but it is branded as city of Sunnyale app. So that's a confusing aspect of that. But more importantly, we all know that real estate on smartphones are becoming premium. So having one app, one interface is a good idea. But having said that, uh we have CRM going on and then that we'll have an app and then eventually the the CRM app will be evolved into a single mobile app. I don't know when that would be but uh at

this stage we can drop on that. drop that and then uh street tree uh repopulation. Uh I agree with the previous comments. This can be operationalized and then there are newer uh ways of populating trees. For example, uh Google has got come up with how a tree can come up reduce the temperature of the nearby areas. those kinds of uh technologies are available and then our tree advocates also have a list of places where they would like to see the tree. I think consulting them and then operationalizing this might be a good idea. We don't need to have a study on that. And then cricket stadium I agree with uh uh uh uh city manager but uh it also said uh how will we uh feasibility study in 2728 because the conditions may not change that much because still it is a county property. How will we do that? Uh and then I also agree with uh the las mamas as an option for uh I would say minor cricket league just like minor soccer. So uh I don't Yeah. Do you want to

just to the the balance question? You're right. The conditions won't change. I by by feasibility I mean um will it fit? Like is there enough room there? And then what are the that's a very sensitive park environmentally. So, we need to really look at the EIR and say, can we even build this kind of facility that would bring that many people to the site or would it require additional environmental work to try to try to add that? So, that because it's right on the marshes there, especially the big field that's open. Um, that would be the likely spot for it. That that's that's really what I'm concerned about is that we w that we the impacts would be too great on the environment.

Absolutely. And then uh I would characterize that area not just for cricket uh but it could be for other sports also. We we would always try to design like a multi-use facility. Absolutely.

Yeah. At this stage I am uh willing to yeah I vote for dropping that. Next is uh dog off showers though I understand the need for this. community has repeatedly asked for this but I am deeply concerned about the liability issues and then lack of uh knowing the liability issue is a big concern for me. So at this stage I think uh reducing the staff capacity when I look at the 21 projects any of course there will be some consolidation but any of these five six or eight or 10 will be very very beneficial to the community. any of them. So I think compared to this uh with reference to these new projects versus CO 10 I prefer dropping this for now. And then uh regarding the uh signalization as uh our uh assistant director of public works or acting director said these are operational issue. We can definitely if there are definitely two fatalities that needs to be addressed one way or another we don't have to study we know that it has to be done and then similarly crossing at the Fairworks Park we need to implement something like that it it's not the question of if problem it's a when problem we have to do that so I am uh supportive of uh dropping SU5 with the intention that it will be addressed fairly soon to address the safety of our pedestrian and bicyclists there. Next is SU5. SU5, I know this intersection very well. Sunnyale, Saratoga and Fremont Avenue.

uh uh yes it's very very uh dangerous intersection especially pick off pickup and drop off but at the same time if nothing has been done uh in two years uh I don't know whether we can have the staff capacity to focus on that so so I mean so that I am willing to drop this with the intention that it will be picked up some other time when the staff capacity shows up. We have staff capacity. So, council member, if I can if I can just suggest for council, if if what you what what if what you want to do is essentially defer them. Correct.

Then I would prefer like if if you make a motion that you mo move to defer them. That way they don't fall off the list. Right. If we just drop them, they're going to come off the list. Totally. Yeah. Thank you. that that I was more inclined to defer them as opposed to dropping it because these are important issue in fact signalization is not deferred but it's more operationalized just do it kind of a category right

yeah I would just I I would say to my earlier point like if it is a priority I would leave it if you want us to prioritize to do it in front of other work otherwise it cues in to the to the work so it goes into the queue for the work so I and and as u um Dennis pointed out we have a lot of resident requests. It is um important to study these because in order if you put that kind of infrastructure in order for it to be enforcable it has to have an engineering basis for why it was put in. So it is important. It may seem intuitively for example that oh you should have a crosswalk or you should have some sort of crossing at a specific intersection but it may not be supported by engineering by standard engineering standards CALR standards that kind of thing and therefore even if it was violated public safety couldn't for example write a ticket if somebody ran the red light if we just put a random red light in um somewhere that wasn't warranted. So, okay,

I just want to make sure that that piece of it is clear that we do it does take some study. It does take some engineering work to make sure it's there's a warrant there that we can then enforce uh once it's operationalized. The only difference as I see is you don't need a consultant to tell you what needs to be done, but it's the domain knowledge or the oper institutional knowledge you have. Right. Yeah. Yeah. But in in this case, it's really about priorities. If you want us to keep these at the top of the list, then I would leave the study issue in place or the the council priority project in place. Yeah, even I haven't completely got study issue out of my language yet.

Even I am I I know that was the question I had. I really also liked uh one of the slides you had which said annual reporting will be done on the progress of the projects which is very very important. I know we have a standard bar graph and uh completed not completed but it doesn't give you which stage of in progress it means is it 5% completed or 50% or 90% completed right and I do want to clarify that report is really focused around the operation stuff that's not on the work plan correct we're updating the work plan every quarter so you can see that that progress on those every quarter

by the way those pages are changed with no redirection to new page I had to really search around. So being in web engineer I had to figure it out. So uh the other I also like the community engagement staff for DPS that's the request we get all the time. I would add is there a way to generalize that position because if you look at any of these projects there is a community engagement component to that right one form or another surveying or polling or something like that. Uh that's some thought uh pro yeah something to think about. So uh I had a if and then on slide 44 next slide please.

Mhm. There are some uh something where did I miss that? No the pre sorry 42 42.

Yeah. Oh no no no maybe 44 and then HO 24. What is HO 24? Yeah. So this one there are some projects uh which are deemed completed but not the final report has not come. I think I miss uh yeah I I wrote the wrong slide number for example the uh museum and then heritage park it said completed but then the final report hasn't come to us. Similarly, the sport uh outdoor sports uh facility uh it said the steady issue is completed or the project is completed. So

that that one yeah I can follow up and point you back to we we did deliver the report for the outdoor sports assessment as an info only item at one of the council meetings in the past. Um that that was a steady session but then we haven't got the final report yet. subsequent to that we did we did send the final report but I'll flag it for council. Okay, sounds good. So those are uh the single dashboard data annual data capacity earlier may be priorities. Okay. Yeah, those are my things. Thank you very much. I wrote in different pages. Thank you member Le.

Thanks so much. I have a question with regards to Oh, could we go back to the previous slide, please?

Thank you. With regards to the Fair Oak signalization. Um, we're talking about this being done operationally and I would like to understand um given what the vice mayor said about um and what has been acknowledged about pedestrian deaths here. Is there anything ex currently within our say our operational um mandates that would move something like this to the top in the event of a of a pedestrian death? like is that a red flag for a public safety department or or a public works department to look at this more closely so that it does jump the queue? I mean I think there there anytime there's an intersection where so first of all we don't have any um I the term is escaping me high injury networks or or things like that that have been identified anytime there are there would be a dangerous condition we're not going to wait for you know um a study or to address it that would automatically get prioritized um so the I I'm gonna try to say this as carefully as possible or or as as generously as possible. There are not um an alarming amount of that's not the right term. I'm I'm going to be careful about how I say this. Every pedestrian fatality is a concern. Whether that rises to actually the causes for those fatalities are varied and diverse and situational. So whether they are caused by the lack of a signal or not is a different question that than whe what caused the actual individual fatality. So I'm trying to trying to sort of say this in a very empathetic and careful way because we do care about the safety of our roads and I'll let Dennis respond to how when it rises to be something that we would immediately evaluate and do something about. Um just

to add what to what the council uh city manager said was that um we also have a CI well it's a CIP it resulted from a budget issues like we do do um a detailed engineering analysis of intersections for where intersections where um that have fatalities. Uh we we've what we've decided was that we're partnering with the Department of Public Safety and then we'll determine if when the collision happens um if it wasn't easily attributed to something if if during the DPS officer's findings and investigation they're having problems then we'll run our detailed engineering analysis. We'll hire a professional engineering firm. They'll come in and do the recreation and they'll do the analysis of what could have look what could have been the probable cause of this and then what could have been done to prevent this. But we haven't had a lo collision recently. Um those the two that were mentioned were previous older ones. Um and then we do when collisions happen, engineering does we are flagged by DPS officers. So they do inform us and then we do go and look at it for anything that could have been um during that time if there's anything that um would have been a factor and we work with them. Um so hopefully that kind of gives you a little more insight.

Did that answer your question, Council Member Lelay? Yeah, I think so. Um I'm interested in potentially putting that in the bike rack just um having a better idea of how we holistically look at intersections not just on Fair Oaks but um for but generally throughout the city at um high incident uh places with high incidences of um fatalities or other crashes. Um, and then I I guess that also is my thought about um stud issue five um about the pedestrian scrambles, whether those things could be um talked about or teased together or teased apart um in a more holistic way. Thank you.

Okay. Thank you, Council Member S.

Yeah, thank you for this list. So, I'm on this list and um I agree with what uh Vice Mayor Melinger said about all of these things. So, I won't reiterate what he said, but I agree with a lot what he said. Um in terms of the off leash dog, uh so we do have off leash dog parks except they have a gate around them. So, I'm just wondering if there could be like more outreach to the dog community so that the off leash dog area would be more amendable to maybe having two sections or whatever so that one section is more of a community engagement but still gated. And so um in terms of like I do think that's kind of operationalizing it because more engagement with the off leash dog people but in the framework of what we currently allow off leash dogs to do. So I think if we take that off the list that doesn't mean that we don't want to engage in dog people in the parks. maybe there's more engagement so that um the dog parks that we do have uh can meet the needs of what they want. So that's my thought. Um and that's all I had to say.

Okay. Oh, sorry. Yes, council.

Um thank you. I I know you mentioned the the staff the new staff joining but I think it would be really helpful to understand how much is also spent on vendors and consultants because for example one of them is not advancing because of the dog park one or the off leash dogs because of the originally the it was delayed because we couldn't find a vendor. So I think understanding how much is spent on consultants and management of that would be really helpful is my first question. Yeah, I think we can give you a um sorry, my my back has turned to you, Council Member Chang. We we can give you a um uh during the budget process an overview of how much we spend on consultants. The the the analysis is a little bit more complicated because we use consultants for many different purposes. So, we'll we'll but we'll seek to to calcul um to categorize that for you. That's that's a question that comes up pretty commonly. So, I think it's something that we can we can break out free as part of the budget process.

Thank you. And on the dog off leash one, I I know there's a question of liability, but if you have been to the dog parks here, they are not the best dog parks in the world. For example, at Los Palmus, there's a lot of dirt and they do have a separation of the smaller dogs with the larger dogs. But I think there is um and to council member Cisneros's point if we're not looking at now the off leash hours if there's some sort of improvements that could be made at the existing dog parks that are fenced in because I think there is room for improvement at those uh locations. Um and then just getting an understanding because there are six listed here. So if we eliminate these or if these don't advance, how many would that leave for more staff capacity? Is it a one for one or can we get a better understanding of that?

Yeah, I think you could you could I you can argue it's a one for one. I I think that's a fair assessment. If you take one off, you can add a new one. Okay. Thank you. Thank you, mayor. Sure. Um

first on staffing. Um and I know that that you listed what current staffing is. That being said, like you listed 193 sworn officers. It's really 2034. I always forget what and and we have officers that are in training for 18 months and and all that. So, so that those numbers are, you know, conceivably we have in transition a large additional set of staff that are going through training or or things of that nature. So, so just making sure that that's clear as we get updates on data from that standpoint. Um, thank you for for the work plan. Uh, I did notice two things that really aren't there and one of which is the Lakewood renovations. So, the Lakewood Park renovations aren't part of our current work plan, although that's supposed to start later this year. And then from a ESD standpoint, I don't see anything about the split bins. And I thought we were going to start the outreach this year on redesigning our split bins and ren, you know, ultimately we're now 10 years almost 10 years in and we need to recycle all of our split bin garbage bins. Uh, do you have any comments on the split bins?

No, I have no comments. Munas, assistant director, but we will get back to you on that. Okay, I appreciate that because I think what we did when we did did this 10 years ago is we rolled it out without communication and I don't want to go through that again. You know, as we start doing split bin this time. Uh we, you know, we we said we were going to, you know, basically re re-evaluate that percentage and do get get community feedback. And so I think that's an important addition to the work plan that I don't see there currently. Um, mayor, it is it is there. It is SU35 and pen. Okay.

Um, it is underway with an estimated completion of by June of next year. Okay. So, uh, it is it is there. Yeah. No, I know it's there's 140ome items. It can be hard to find one. Okay. Good. Mayor, if I may, uh, director ESD Romana is on the line and he has his hand raised. Okay. Go ahead, Roach.

Um good good morning, mayor, uh council members. Um um like the city manager pointed out, it is in the work plan. We are actually right now evaluating some designs from um specialty and community engagement is going to be a part of u the whole project. Um just to also give you some color on the timeline, what we've realized is that uh these pins can actually uh last longer than 10 years. Um so we are uh and since it costs a lot of money to replace the bins, we are ensuring that we are replacing it at the right time.

Okay. Thank you. Um and then as far as completed council projects, it would be useful to see if there's additional steps. And so, you know, some of these are okay, council like the Cal Train approach gave final design and it becomes now operational. Um but it's but some of these have oh it there's a sep there's a separate step of it needs to come back to council. Separating those is critical you know because it's depending upon what they are some of them become fully operational once council gives direction that study issue comes in front of us sometimes there's another step you know you know work goes on and then it comes back so making sure that that's very clear um and I'll second what council member Melinger said you know as far as drawing the line and you know however many we come forward with today uh as far as study pri priority projects same problem. Um that being said, from the budget, you again draw the line on the top four, five, six, whatever, and then make them budget supplements from a bud from a budget standpoint just so that that if council says we want to much like we have in the past, but it's whether or not it's it's five or 10 that we're we're giving to you today, it's you making those decisions based upon staff capacity. Yes, I I think that's that that's fine. Just understanding that staff capacity won't change between now and the budget. Um and that um part of our goal was here to remove you know reduce the number that we're writing up. So as long as it's not prioritizing them all for write up but for the budget and I think we're we're still achieving that goal.

Okay. And then as far as the non-advancing projects, let me touch base on each of these. From a street tree population standpoint, it would be useful. And you say that staff knows where street trees aren't. Um, a lot of does staff know where street trees aren't because residents have complained or going through neighborhoods because there's a big difference and this is one of the issues that we've had in certain parts of our community that they don't know that they can put in a CRM asking for a street tree. So it's an educational issue from that standpoint of how that's prioritized and how that's basically fed to the neighborhood associations to the residents that that okay I want a street tree and and from an operational standpoint from a budget. So that's first half of that from an operational standpoint from a budget we are now going to buy a water truck. we are not, you know, it's not just staffing. It's the it's the rest of that that that needs to be done to make sure that we're no longer signing up a resident to say yes, we will water I will water my street.

Yeah, I think that's going to come in as a supplement. Um, city manager sponsored like I'll call it out, right? And then we decide in the recommended budget whether we include it or not, but we definitely want to bring that forward as like this is how much it will cost. But yes, the the primary goal, the primary barrier has been we don't want to plant the tree if somebody's not going to water it. Well, if we take on the watering, then we're going to then we'll be able to do it. The other term the other one in terms of space, um it's less about the individual ones and more about there are areas of the city that staff is familiar with where there is not a um even a place to plant a tree, but there are not as many trees, right? So what we need to do is go in there and look at those places where there are less trees like via think about it like a heat map, you know, of where there are and aren't trees. So I think that's there's a two there's two-part, but I agree we could do more outreach and in making sure residents are aware that they can request a street tree.

Okay.

Yeah. And then as far as feasibility of establishing a cricket stadium being here for the a lot of the you know input that we received throughout the years there was a proposal that the minor leagues cricket team came up with that got us in my opinion to a general design. Um I agree that backing off that is a cricket stadium but creating a dedicated cricket area that is also multi-use because because we created Fair Oaks Park which we called multiuse that is basically baseball, soccer and rugby. No crickets played there and and you know it's it's how this how it was laid out and things of that nature. Creating not just cricket cages but but dedicated space I think has value and making this operational to say okay county we're not creating a stadium but we're creating something for youth and and adult cricket that is a need in our community and our residents are very interested in. So I I I don't think dropping that unless you're unless you're you know you're you're making it operational that that we will start doing a design and outreach and all that. I understand the county is pushing back on a stadium because they have their own brothers but but ultimately trying to get something that we don't have in our city right now.

Yeah. it would go in as a a capital pro or a project and I would take the funding from the state from the study and make it a project and then you'd be able to see the progress through that. Fantastic. And then looking at partners to help you know as much and I think I think there are a lot of local clubs that just want the youth leagues and all that that ultimately become their players. I think that the demand for cricket is evident.

Good. I I totally agree. Um, next they evaluate uh feasibility of dog off leash hours in select Sunnyville parks. This is another one that's been there for years. Um, operationally the, you know, DPW basically converted to crushed gravel, uh, crushed granite at all the parks and they're dusty and they're dirty and all that. Um, and I don't know if this meets the goal, but if we actually fenced an open area and said during this during this hour or that hour, um, it is a dog off leash, you know, it's it's exactly that you have residents in that that are much like cricket. Um, our dog are and I I know what council member S said, it's like it's a community, you know, there's a community need and education. Now, the dog the the dog owners know usually where where the dog parks are in the city and and I get tons of complaints about the quality of our dog parks. Operationally, DPW can't put in grass or can't keep grass going year round and that's why they went to granite. Having an open field and and and DPS mainly turns a blind eye from a staffing standpoint, as well as if we actually had a off leash dog park pilot program, whether or not that's fencing the park or or just putting up signs afterwards, we could then conceivably talk more to the to the um residents with dogs who will still break the law at their local dog park. You know, I know several dog parks where we will see them pretty much every Monday through Friday. And so I think that, you know, I I don't I think it's important to at least keep this on the list, not just completely drop. Um I might be fine with deferring it, but but we had a strong contingent of people

that were interested in this and and I do think that operationally we could meet their needs like other cities near us have have already been doing. Um, next, the pedestrian scrambles during uh, school peak hours. I see this as two separate issues. Um, Sunnyville, Saratoga versus Kenowick. Um, and this goes to staff. it it would it be better to split it into separate study issues because I definitely see Sunnyville Saratoga and the scramble is critical at that intersection just seeing the multiple hops that that um our youth have to deal with to get to the diagonal when it comes down to it and I think overall safer that no one's turning right um for a set period of time. So I is it is it would it be better to conceivably split that into separate issues move them forward because one of them is in conjunction with the VTA study of Homestead but to me Sunnyville Saratoga Fremont is a higher priority to some degree. Um just from the potential accidents that are that might happen there.

Um I would see that they're both the same technical study that we would conduct. we'd have to do the same type of modeling whether it's on Homestead or it's on Sunnyvail Saratoga. Um it would we'd probably get better pricing and cost effectiveness if we did them both at the same time. Um but it's unfortunately two different school groups, two different PTAs, two different neighborhoods that we'd have to outreach to. That's and that's why I was wondering from a from a cost standpoint. I I'm not

it's it's the labor from the the city staff side. I mean cost perspective from consultants, it would probably be better if we did it as one study issue, but from a workload perspective, it's the other way.

Okay. And that's what we're looking at from a workload at the end of the day. that that one to me is is much higher priority than the other, especially since there's already a scramble on Homestead Avenue. Um, next is the Fair Oaks Avenue signalization. I think it's important to to keep those, but operationally, you know, implement them, um, start moving them forward. Um, evaluate the development of a single app. I'm fine with dropping, especially with all the work that's on the CRM. Once we have a a chatbot that's part of it, conceivably the the sweeping the sweeping app that we have is obiscated because we don't really, you know, you can ask the CRM when when is my street going to be cleaned and and that would be very clear. Um, and I think that is all of my comments and questions. Yep. Thank you.

Okay. Great. And council member Cisneros has another comment or question.

Yes. Um I hadn't I appreciate the discussion. I hadn't gone into now I will share my opinions with others about uh the drops. I'm without going into it because I think we've talked about it plenty. Um the tree equity issue, I'm okay with dropping that. Cricut in the app all make sense to me. on Dola. Uh, I would really like to keep it. I I appreciate the mayor's comments on this just now. I think there is nuance and location and and different treatments to consider to still give um resources to people who are already doing this. That liability already exists in the city. And so this is something that many people care about. And unlike these other options, I see this as being um potentially dropped based on merit or difficulty rather than the ability to operationalize it. So prior to a full analysis. So if a full analysis says this is not this is not feasible, but this would be feasible, I think he having that heard to the public and making that decision is is really important there. And um I'm excited to see how how that will end up turning out. I would be okay deferring it as well. If we don't have the resources to jump in and do that this year, seeing as how difficult it was to find a consultant, I think that's a fair compromise there so that we can make room for something else that can get done in a more timely way and then revisit this in a re with a realistic timeline. And then with the Kenowick scramble, um I agree with what much of what's been said, but I will add um my own perspective there. So when I was a student at Homestead High School, my best friend lived on Lewon, which is right across there. Uh uh it's just right off Kenoway, kind of the first left, and I cannot tell you how

dangerous that crossing is. It's going directly into the student lot. Um, so while I appreciate that there has been infrastructure um, changes made and a focus on getting cyclists over to Mary and using using that entrance for the people who live be um, on the other side of Homestead um, between Mary or like maybe partway from Mary and then all the way to Sunnyville, Saratoga. That would be the main crossing that they would use to get to school. So, it's still a very pedestrianheavy area and some attention paid to um the fact that it interfaces with the student lot full of not the the greatest most attentive experienced drivers. So, um I would like that one to stay on, but again, um if this is something that works better to put it with other study issues or other endeavors that we have, I want it to be efficient. But I also wouldn't want to see this dropped.

Okay. Go ahead, Vice Mayor. At this point, I' it sounds like what we have essentially discussed is the components for a motion on these six items. And I would like to propose such a motion if we believe that this is the appropriate time. There's other questions. Council member Saddle, I think, has a comment.

Okay. Um so if we're able to modify um the off leash dog park so that it's um fenced in um and as the mayor said it would be like you know open space with grass but fenced in then I would be fine with keeping it because I would not want to get to the end of the study and say oh this has huge liability but if we're able to m are we this is a city manager question are we able able to moni mod modify that study issue since it has not gone out for bid to say um what uh Mayor Klein described.

Yeah, you can uh you can ask us to study, you know, um options for uh um a larger essentially what it would be is like fencing in a an athletic field and designating off leash dog hours is what I'm I'm interpreting that as. So you could you could include that in the scope.

Okay. then I would be I agree with Mayor Klein on that. Um and then um it was mentioned that let's draw Kennywick off of it. I live in that area. Kenny Wick is very busy with students. I think when we went through the process uh we asked like is Homestead the work that Homestead they're doing uh county whatever they're doing on that um VTA that it does not include um that area. So that's why we in the end added the scramble to this study issue. Um, so I uh would like for that to continue on. It's been about two years. Um, so and uh if it's up to me, I would keep that because there's a high density of children there.

And if I can just add um just back on the dog leash, uh you don't need to include that in the motion. We can we can just scope that in. Um, and I just by way of background, the Homestead safe routes to school project, uh, managed by VTA is not fully designed and does not have yet guaranteed funding to complete design. Just to bring, uh, st uh, everybody up to speed on where that's at. Do you have a question?

I had a question for city manager. Should we have a motion for this dropping these things? Uh what I'm thinking is shouldn't it be combined with the projects we are selecting with the new list because there might be onetoone mapping on this right I I don't think you need to map them that detailed um you can whether you want to do the motion now or during the discussion later is is is up to up to the mayor and council I would I would say why the let's say we come back and then suddenly realize oh we should have added this or something like that. So, it's up to the mayor. Anyway, thank you.

I think I'm fine with the motion now because it doesn't the the addition or drop of this doesn't directly affect the number of issues that we end up proposing at the end of the day. Okay. Vice Mayor,

thank you very much. Uh, I will state that I am amendable to the division of the motion. I'm amendable to friendly amendments. But here is what I am going to move. I move that we drop CO2 street tree repopulation and operationalize. I move that we drop CO6 uh cricket stadium and operationalize cricket uh within the city. I move that we limit CO10 to consideration of a fenced dog park or fenced dog off leash areas. um that we keep SU5, that we keep SU15, and that we drop CO3. Council member Zel, I second.

Thank you to your motion.

Uh thank you very much, colleagues, for a robust discussion. Um, I think that this strikes a good balance in terms of making sure that we're responsive to community needs, that we're moving quickly and in a streamlined fashion, uh, where we can, that we're adjusting to areas, you know, information that has come to light since these things have been prioritized about what is and is not feasible. Um, just speaking very briefly, yes, street tree population is important. I have every confidence that we can operationalize this and I'd rather that we plant trees rather than plan to plant trees. Um I think that we can move forward with establishing Cricut facilities in the city. Um there is the sport report that we had last year um that I believe talked about this and uh you know narrowly focusing on like a cricket stadium at Baylands Park I think is a little too oversp specific. Um, I'm happy with us considering fenced in dog areas. So, like for instance, a baseball diamond when not being used for a ball game is a pretty natural um environment for that. Um, Sunnyville Saratoga and Kenowick Homestead Kenowick Scrambles. I said when I was campaigning, there's nothing more important to me than making sure kids can walk and bike to school safely. That is a campaign promise. Um I believe that this is you know safety of kids is the single highest priority for the city and should be. So I think that we need to keep that we need to keep that front and center. Same argument applies to the Fair Oak signalizations. Uh I do not want to see this slip into wherever in the queue it is behind community requests and this that and the other. I want this to stay front and center. Um I will say that Fair Oaks is a presents a massive equity concern to the city overall. It cuts North Sunnyvil in half. It is a huge division in North

Sunnyvale. Um, and it is a major barrier to accessibility. Um, and then the single mobile application. Um, let's see what we get with the CRM and then maybe something could come back um, perhaps a little more narrowly scoped or focused in a future year. Uh, respectfully urge my colleagues I vote. Thank you. Council member South.

Oh, I agree with everything that the vice mayor said and I wanted to put explanation part on the scramble. There's a lot of kids that gather around there. I see them all the time and uh in terms of the signalization, we've been over this many times last study how important those are. And I really appreciate that staff like elevated these so that like for example the off leash dog park that we could like focus in what we wanted to achieve with that so that we wouldn't get to the end of it and be uh dissatisfied. So I really appreciate this motion and I uh hope that my colleagues support it.

Thank you and I I'll be supporting the motion. Uh definitely I think this is uh it's been a robust discussion. I I appreciate you know the input. I think making those and I thank the city manager for making this as operational as possible we can. I do think that the study studying things that we pretty much presuppose um that we'll get once we get to the end although there might be additional information needed uh is far better than going through a two-year study. So so I'm fully in favor of this uh motion. Um, with that, city clerk, can you please conduct the vote? Yes, mayor. Council member Serbasan.

Yes. I I thought I will be called first, so thank you. Yes. Council member Cheng, yes. Council member Cell, yes. Vice Mayor Melinger, yes. Council member Cisneros, yes. Mayor Klene, yes. Council member Lee, yes. Thank you. The motion carries 70.

All right. So, great. So, we are uh now just a little bit behind. We're going to break for lunch. However, Matt has one piece of information, I think, that you wanted to share quickly before lunch. Are you on? It should. It says you are. We'll

fix that at the break. It's unknown. Okay, I said uh there there was a question on what the total unfunded liability was and it's 444 million is the total unfunded pension liability. Okay, guess what? We're at the lunch break. So, let's um let's take I don't know how much we're going to take 30 minutes, but if everybody eats and we're ready to convene before that, we will. But otherwise, we'll take 30 minutes. So, that would put us at 12:40. Thank you.

All right, now for the part that everybody's been waiting for. Basically trying to Okay, here we go. All right, welcome back everybody. I hope everybody had a great lunch. That was delicious. City staff knows what what the council likes to eat. That was great. Um so now we're going to spend um the rest of the day um discussing and then having the council give direction and voting on which council priority projects will move forward to staff reports. So um you've probably seen this metaphor before from Steven Cuffy. You know the big rocks approach. you know, pick those big things that that really are going to move the city forward and uh rather than filling up the bucket with a lot of small rocks, put the big rocks in first and then keeping space for the emergencies. So, that's just a reminder that you've got a lot going on here. So, here's uh first of all, just the process overview. Um the city manager is going to provide just an overview of the submittals. the staff has done a high high level review of the submittals from the council and he will first provide that overview. Um then we'll have significant amount of time for council discussion where council can uh ask questions of each other can advocate for the ones that they put in um as proposals um perhaps suggest any changes that that should be made. So, we'll have a significant amount of time for that. And then we will do polling of the city council through an online tool that we have and we're all teed up to do that and my colleague Maddie will be handling

that. So, that's the the process that we'll be using. Um, so the voting process itself, I want to just give a brief overview of this. Um, now this first bullet says that the goal is to narrow the number to five or six. I think the city manager has modified that in relation in response to the earlier conversation. So, do you want to make a comment on that? Yes. Thank you, council. It's now two to three.

No, I do want to thank council for for going through the list. I think we we said 8 to nine we can carry to the budget process for evaluation.

So in the in the uh online voting so we'll narrow you know the the total and you'll see when Tim goes through the proposals that there will at least um according to his suggestion will be not 21 but maybe 17 items. So but he'll go through that because of some consolidation. Um, and then for a proposed council priority project to move forward to the staff report, it needs to have a majority council vote as as always. So that's the overview. I'll get more specific and granular when we get down to the actual voting. So Tim,

all right, so thank you council for submitting uh the 21 projects received. Um, we um did some very high level analysis of them. Um but basically uh estimated first level of effort. So we felt like there were seven of them and I'll get into this a little bit more detailed but seven were high level of effort. Um six were high uh six were medium and then um I'm sorry. Six were let me start back up here. Let me start back up. I misread the slide which is weird because I read the slide 21 times or something like that. But um high is six projects. Medium high seven, medium is six and then low are two. Go ahead. Next slide. Um and you can see here um just based on the total how that splits also you know on a pie chart.

Next one. Um so I'm suggesting um a couple changes or amendments to the to the you know pending council's agreement on this um to the 21 projects. Um three of the ones we received were related to permitting and regulatory streamlining. Um so this is uh um mostly related this is related to the permitting uh community development permitting process. So, we're suggesting combining those into one. Um, and we would essentially combine all of those scopes into to one. Um, and then the second is um to just make two of them just do its. So the um or integration and the reason for this is because we're staff is already moving these forward like we we were already working on vehicle abatement and and what I want to clarify there is just recently and the chief can speak to this better is um we've just recently gotten fully staffed on vehicle abatement and we've just recently we're about to make an ordinance change to our abandoned vehicle or to our parking ordinance on how long vehicles can be on the street. So our suggestion is to uh operationalize that add some measures into the budget what we don't currently have some and there will be a service level that will also be established with the implementation of the CRM a response service level so to let that play a little bit not saying that that's going to solve the the issue with vehicle abatement but like but saying we have some things that are in process so let those develop and and play out and see if we still have an issue. do in the future. Um, and then we've already I've been working and thank you to to the city attorney for working with me on this. We've been working already on uh restricting/banning uh smoke and vape vape shops. There is developing legislation in that area. Additionally, with regards to at

least one of the substances that's smoke um sold there. Um but that is something that we're already just in a just do it mode on and we'll be coming to council. I don't recall the date we picked. Do you April? Sometime in April we'll come with the initial ban. So, um, we'll get to you uh soon on that one. So, I'm suggesting that we we do that. Next slide. Um, and then here's the list of the 21. So, we had the uh um down to the right on the bottom is the consolidation, but here are the rest of them and a list. And I will just move through them relatively quickly, one at a time. Go ahead.

I think we have a chart. Yep. Yeah, you do.

So, um, support neighborhoods serving retail. So, we determined that this would be a pretty high level, uh, effort and potentially multi-year implementation. Um, it is going to require, um, you know, a bit of work up front to establish a program to make sure the program is equitable and legal. Um so that one takes a little bit of time and effort. Um increased traffic zone enforcement on school zones. That's a medium effort but a very high fiscal impact. So if we were going to add public saf safety officers to focus on traffic enforcement in school zones that is going to be expensive. Our my my recommendation here on this and again we're going to be available to answer any questions but our recommendation on this is going to be it is really that this is something that we're we already do at the beginning of school years. We already um you know do some additional enforcement. If there are complaints we will do targeted enforcement. Um and we already spend more than a million dollars a year on crossing guards for schools. So I think we have a pretty robust program for that. Um if there are tweaks that we need to do, I'd be happy to take those, you know, and talk through those uh as part of the discussion. Next slide. Um sidewalk maintenance backlog. This is um partially about money, high fiscal impact. That's definitely part of it. Partially about workload. So there's um we have the uh sidewalk areas identified um but there will be it will take some time to get the backlog caught up. We're we're estimating 5 to 10 years. We've also started some interim um solutions to this. We're we council's heard and we're we're going to try to come with a a report out on this um probably with the budget at least a little bit on

horizontal saw cutting. Um we've done a lot of uh um made a lot of progress there. And um also just generally we've I I think we just brought one contract to council and we're about to bring another to bump our um uh dollar amounts to do more sidewalk repairs because we are starting to to accelerate them and move them along. Um it is a high fiscal impact, but it but it is something that we can bake into the budget and consider. Then um staff does agree that you know sidewalk maintenance is something that's important. Um to the liability point earlier uh trips and falls are expensive from a um you know a settlement perspective. So I do think it is is something that we are we're already focused on. Um but we could we could elevate it through this process. Um review and update the general plan under the current scope. That's a very high high level of effort um and a significant cost and timeline. So I'll I'll look to to council to give us a little bit more clarity on the expectation there. Um but we can definitely include that in the in the analysis. I I failed to mention at the beginning there's the eight to nine when we get to the budget um there if depending on the level of effort once we get into really analyzing these um based on the scope discussions today um it may not be eight to nine that make it above the line just because there may be some that are very high level of effort and those are going to outweigh the ability to do more or those take up capacity to do more. um a community funding program. Um this is a current uh in my um view a bit a little a small gap that we have. We currently have a community funding program for human services that's funded by um CDBG a combination of CDBG and general fund monies that uh um the community development department runs. We have our special event funding program our community events and grants.

So this would not be in my interpretation of this

either of those. This would be things like the most prominent one now is a a neuter program for stray cats where maybe we would put out available funding for a uh not for-profit or or some other community group to do a targeted program that has a public benefit that is a service we're not providing currently. I can think of a lot of different other um possibilities for this. Um but um I do think this is a medium effort to establish a program and an application process and and do the oversight and the selection but we can leverage our existing programs. So I do think this is doable. Next one. Um simplify the volunteering process for sale. This is a low medium effort. Um, I think also that this is um something where I think we don't do enough of a job telling our story about how many volunteer hours we get. We did a limited uh review and got an initial number out of 13,500, but we've since um Michelle with LRS um uh coordinated with the chief and and currently we're at with the CERT and um SARS and um other public safety volunteers. we're at more like 22,000 hours a year of volunteer activity. Um, which is which is a pretty good number of volunteers. So, it's um I think we don't always do as good a job saying like here's all the volunteer hours that we are already have going on, but this is one that is lowmedium effort to you know like streamline and um probably um do a little bit more public outreach on to make make sure people know about volunteer opportunities. Um the go bag medium effort um one-time citywide procurement um distribution and costs will be the challenge but uh it this is this is

something that's doable. We had com as staff had previously done an operational review of this and determine that we didn't um support it but of course if council chooses that we would move forward with it. Um student centered sustainability medium to high effort. This is um uh would would something that would build on what we're already doing. LRS does a lot of sustainability programs. You can see some numbers here. 180 programs 4,000 attendees. Um that require coordination across multiple departments. Um low to moderate fiscal impact but probably a little bit of a higher um effort to to expand the program. Next one. Um the uh city operations data, the collection and and and display of city operations. This is uh um a high effort. We would have to inventory everything. Um we do already have work underway trying to get to this. We agree that um you know, datadriven, you know, decision-m is important that we that we share data. We're working on an equity dashboard. We're working on um public safety is going to be working with their new community engagement manager on crime data. There's a lot of areas where I do think we are deficient in the data that we share. So, um I I do see the reason for that this came in and understand why. Um just stating that it's a pretty it'll it would be a high effort. This would accelerate it and in essence this would really get us into like making that a a significant priority versus just a regular priority I guess is is the way I put it. It is a priority for us though. Um age friendly accessible teen staff environment. This is a medium effort. Um and uh again something we could do builds on existing advisory bodies. Um fiscal impact of this one is low. It's really just engaging them more. So it's something that just requires more coordination and and a little bit more effort. It does

have the potential to slightly slow some things down depending on what we bring them and what we choose to bring them, but it's better engagement. So that has its pluses. Um in terms of of successful projects um contingency plan for homelessness response um you know we agree that there's a risk here that we would lose funding. um it is a pretty high effort to put this together um and uh do a multi-year strategic plan to backfill it as opposed to the alternate would be if the funding is removed, we would come to council and say here's your options to backfill the funding. So we wouldn't look more at so much a strategic what services would we be doing. We'd be more looking at backfilling existing holes that were made by the removal of federal funding. That's sort of that nuance difference between what we would do if it the funding just went away and what we would do under this um safe routes to school program. Um we we feel like we have a um a good safe routes to school program. We've done some comparison work but there's always room for improvement. Um we do uh just want to share operate in a bit more of a complex school environment than our neighbors. Um we are operating with four school districts which is the most out of our neighbors. Um so we're trying to coordinate more districts, more parents, more faculty um than than some of our neighbors are. So it is a bit more complicated, but we do think there are some good opportunities for improvement. Be happy to take this as a priority. Um public workforce h housing. This is uh again a medium to high effort. Um we would really need to look at housing policy. um we have to be careful of fair housing law on any kind of targeted housing program. Um so fiscal impact is probably moderate for study but then the question the real question is where would the money come from to implement a housing project. So

that's that the potential for a high fiscal impact for implementation is is pretty significant with this one. Um so that's kind of this one falls into a borderline for me of like it's a great idea. I I like it. Um, could we afford to do it if even if it was possible? I think is really the thing you want to think about is we can do the work. We can say whether it's possible or not, but it may not end up it may end up getting shelfd because we don't have the funding to do it. Go ahead. Um, sign code ordinance. This one I'm relatively neutral on. Um, it is a medium to high effort on ordinance, but we can uh again do it moderate fiscal impact. Um I do think there is some potential revenue um benefits from uh digital signage um that is that could be worth looking at in either case. Um food co-ops uh potential this is um really an area a line of business that we are not engaged in at all right now. We don't understand how uh to operate a food business. um it has a potential uh moderate to high fiscal impact depending on how um the state context is evolving. There is some draft resolution or draft state legislation I believe from Patrick Erenss to try to provide some funding for this. Um I do want to clarify I don't know that we can target a specific area of of Sunnyvale in a program like this. Um, so this uh I know that there's a lot of uh community engagement on North Sunnyvil uh loss of of the businesses specifically around Village Center 5. Um I don't know that we can say a specific program would serve a specific area of Sunnyville, but that would be part of the analysis. And then um re-evaluating our on street parking program. We we certainly could consider this. Um, I don't know. I would

be curious to hear from council a little bit more about um what what um uh what what issue we're trying to resolve here that doesn't work with our current on street parking program other than just you know turnaround time. I I know that there there's a cue of on street parking. That's that's a bit of a that's more of a capacity issue than program programmatic issue. Next slide. Then these are the consolidation ones. So, I won't go into detail on these, but they were here are the three permitting ones. They were uh number 15, number 17, and number 19 um from uh three different council members. So, uh I take that as uh um it's something that's important to you. Um and in the next slide,

yeah, these are the two that we're considering to just basically operationalize as just to it. So, these are the vehicle abatement ones. We'd be sure to pick up the scope um that was identified in these and um report back out on progress at some point as and especially on the second one. You're going to hear about this because the actions require council uh approval for a lot of things. the vehicle abatement is going to be more about um you know you'll see the results through uh fewer complaints um less CRM or or better um uh you'll see it through uh performance measures in the budget in terms of response times etc. So I think that covers it.

Yeah, that does. And now it's time for I want to get to the I want to give comments and we may have one right now.

All right. Thank you very much, Mr. City Manager. I appreciate this. Um, a couple of questions that I do have. In this meeting, would there be an opportunity for council members to suggest modifications such as downscopings to potential uh priority projects? I'm going to signal that I'm specifically thinking of my proposal for the general plan uh amendment. I have some ideas on some things that might take that down from a high and make it a bit more digestible. uh especially given that work is already scheduled to start on that in the fiscal year 2728. Um one question I specifically had the mayor proposed a um the formal analysis for creation of a food co-op.

Before you continue, sorry, vice mayor, can you clarify what you would like to change to the to the general plan? So just might as well might as well

might as well do it now. Okay. Um, you know, my goal with that study issue was essentially can we pull this up and start work on it a bit early. Um, and so what I would suggest is that, you know, maybe instead of like just scheduling like a fullon we're going to start this July 1, 2026 and, you know, take all take it forward a full year early that maybe we schedule one to two council study sessions in the next fiscal year to sort of scope and figure out what do we actually want to include in this? What do we want to analyze in this? and consider pulling the RFP earlier, pulling the RFP up earlier. Um, uh, I know that community development is heavily impacted, but they did receive negative study issues last year. We pulled work off their plate last year. Um, so, you know, I think that if we're talking about this in terms of, you know, one to two study sessions and possibly, you know, a slightly earlier RFP, I I think that that would I I'll I'll defer to the city manager as to whether that would take this down from a high, but I hope this would take this down from a high.

Yeah, I'll let I don't know if Trudy has any comments she would like to make. I I would say it takes it down to a medium at least. Yeah. Yeah. treaty agrees that it takes it down to a medium. All right. Well, how about I ask unanimous consent from my colleagues to downscope the review 2026-5 to one to two study sessions in and begin the RFP process in 2627. So, I I think just from a process point of view, if you're you're asking for um agreement on this on the scope before the voting process, I think that's what I'm hearing you say. Yes. Okay.

I'm okay with with uh that approach. I'm fine. Do you I don't think we need a an actual voice vote. I think why why don't those that agree nod? And if we as long as we see four then we're good. Okay. Yeah. I think there may be some others where maybe through the discussion there may be some other modifications to the scope as well. So uh we can we can track through those. Yeah. If I can suggest maybe if if the author is modifying the scope. Yeah. That's okay. If it's not the author then maybe we want to do a a more formal approval.

Yeah. Good point. So, and I mean when I say unanimous consent, I mean speak up if you object basically. Um, so one thing and this is one thing I wanted to ask about was the potential of merging my proposal on the uh retail development uh plan uh 202601 support neighborhood serving retail in Sunnyvale with uh 202618 formal analysis for creation of a food co-op dot dot dot. And my thinking on this is that if we're looking at establishing a food co-op, it should be in the context of other retail development and how we want to be supporting retail and access to groceries generally. I will also say that I have some degree of skepticism on governmentrun businesses in general. I could see a model of the food co-op where we provide seed funding to a co-op that then manages itself. But I would like to see this taken holistically with uh the retail development study. I'd like to ask the mayor if he has thoughts on that.

Sure. So for me, I would prefer to keep it separate mainly and not to presuppose what we'll be talking about for for the retail um the the the maintaining retail from an economic standpoint and funding moving and everything else. um the co-op specifically, and I'm not saying it's specifically a cityrun co-op. Um I think there'll be f there will be at least state funding. And uh one of the things that I was exposed to in my NLC trip to Salt Lake City was that the city helped them through the permitting process, all of that. That being said, the residents stood up and did did a large portion. They they are the co-op owners. M

the city is pretty much a silent partner

uh with the seed funding and conceivably being paid back but but it's allowing the residents to and there's a national organization I I kind of mentioned it um in this in this order in this uh proposal that there's a national organization that has the buying power of over 250 different co-ops that conceivably helps them from at least from buying the the Lucky Charms and everything else that their residents want as opposed to when I when I before I did my education, I always thought of a co food co-op as the Berkeley co-op with with you know a dozen eggs today and if you and once we run out you're you know come back tomorrow and and maybe the family will have enough eggs to give and so it's it's more I think it's it's a timely project and I prefer not to tie it and I understand what you're saying the retail and that bigger effort understand that there's a timeliness to that. That being said, um and we'll we'll talk about that later. Um it's a much bigger scope in my opinion to run those programs. What I see this is is um figuring out conceivably if there's state funding that that comes forward helping the residents find a place and figuring out what what you know conceivably convening the right people in the room that that could cons and helping find a location within the city and I understand what the city manager said is not saying it's north Sunnyale. That being said, I think part of that study would be looking at where we need a where where that would make the most difference. And I'm not presupposing anything at this point, but but I do think that that has a lot of value in the short term and could conceivably within a year or two really come to pass depending upon what funding is out there to get it funded, helping

find a location from an economic development standpoint and all that. Um, we I'll I'll have more to say about the retail, let's say, the retail efforts of of of moving and and all that, which is a much bigger much bigger problem to entail. But that that was my goal. I I so I'd prefer not to merge it mainly because I think this one the the co-op one can actually move a lot faster. Um and conceivably we have a partner at the state level that that could come through and and make this a reality a lot sooner than some of these. So that's my take.

Yeah, I had not expected to that the possibility of this being able to move forward on quite so short a timeline. So that's a a very strong argument in favor. I'll turn off my microphone and hear what my colleagues have to say now. Thank you, Councelor.

Thank you. I want to uh talk about uh 2610 collection of data. Frankly, I was surprised that it's high effort. The reason for that is I was always envisioning this is an iterative process that is first get what the data we have for example crime data accident reports all these things we already have and then build on those things. For example, the new CRM will provide us rich data about how the tickets are being handled and then uh based on the geographic locations and all those kinds of things. It's not starting okay these are the data we want but we already start with what we have and then whatever the new services we provide we need to collect data to make that area that that the that decision. For example uh the other day we talked about micro transit. We need to find out what is the success factor. How many people are riding? All those data we need to collect. So that's what this project is about. And then it's not high effort in the sense that it's just displaying what we have. For example, we don't uh everybody all the residents feel Sunnyville is no longer a safe city. But we don't have data to prove that one way or another. That's what this project is all about. And then I wanted to talk about uh the volunteering. And then if I may comment on 269, which is uh as many of you know, I work with uh high school students. One of the

projects they are working on is exactly this. And then they want to create uh pollinator gardens uh across the city. uh including school districts and other places but we are not there yet. The first prototype is being implemented in Fremont High School. So I just wanted to comment on that and then the the volunteering effort I understand where is that uh man uh 267 yeah it's there. So I I I am really impressed uh when city manager said 22,000 hours that's very very impressive divided by 2,000 is uh it's a big number full-time employees right 11 full-time employees the city is saving what this project is mainly for high school students and then we have lot of scouts who are doing eagle project there is no formal way for them to do eagle projects in Sunnyville whether it's building a park benches or something to that effect. Similarly on the other side we have a lot of data analyst and AI experts who want to contribute back to the city. What is the best way to do this and then I have been working with them informally but then there is no formal way for them to contribute back to the city as such. Those are my project. And then of course the community grant uh city manager uh alluded to that. And then this is very very similar to the uh community uh events grant and neighborhood grant we already have. And then uh so this is an extension of that. Thank you very much.

Yes. Council member Lei, can I I'm sorry before I I'm sorry, Jim. Before I do that, can I ask uh Kathleen or Sarah to comment on the data?

Yep. Absolutely. So I I think the big thing with the the current the current way that the priority project lists is absolutely something that the city is committed to doing which is establishing more data sets trying to increase our visibility and transparency as it relates to dashboarding being able to use other data sets. What would be helpful from a council pri priority perspective is actually looking at this as a budget project as part of the budget proposal process because if this is a this is something that we can do a lot more expedientially by doing this with more funding because right now we have all these other systems the CRM is coming in we have a new materials management system between both ESD and public works we have a lot new systems that are happening with our CAD and some of the things that are going on with all the public safety items. So those those applications have a little bit of funding to bring in new data sets, but things like our tree inventory system, other existing systems with our financials, our budgeting system, those don't have new initiatives as it relates to bringing these data sets into the forefront and making it available as a dashboard. So, I would love to say that we want to do this as a just do it, but at the same time, if we want to do this quickly, it would be better to have it as actual budget project rather than just a council priority project.

Can I respond? Thank you. Thank you. That is really good. In fact, I wanted to mention uh CAD uh which you mentioned that is one of the things we need to look at. What is the response time, right? It's on the list.

Yeah. No, but uh uh I I know we have the data, but we don't expose that. That could be the first step in uh two two areas here. One is there are there's two use cases. There's areas like with CAD where we have some of the data sets, but in many more cases, we don't actually even have the data set. And a lot of this is because a lot of this data is visual in nature. So, I'm going to pick on poor GIS, but our geographic information systems, we only have recently staffed that program up. We're in the process of recruiting for a position, and that has a myriad of data sets that we need to collect, not just for the GIS program, but also for the CRM. We're finding that there are things like some of our street light poles and the location of assets. We don't have that today. You might think that we have it today, but we actually don't have easy access to that data. It takes a lot of manual intervention today. So that's why when we saw this, it was it was great. We all love the idea, but we are slowly making our way through it now, mostly because these new systems require it. But if we want to expedite that, certainly having extra funding to be able to do that would be the way to go.

Thank you. And um teeing off of that, just from a process standpoint, given that this process now ties directly to the budget process, I would recommend that council would consider um if you wanted to clarify the scope uh being primarily funding focused uh and and considering moving this forward today. Um then we would do that full analysis and prep prepare a cost estimate if this does move forward. trying to understand what that funding funding is building a framework or uh

actually taking the time to build the data sets. So some of that is going to be having field staff go out with GPS basically and to put actually pinpoint all these different locations of assets in some cases. In other cases it's actually taking the data set and putting it into our databases that we have. It's a variety.

No, I I totally understand. The scope I wanted to uh I had in mind was displaying the data set we already have right that is the first step and then in future whatever the application like CAD or CRM uh we have the data enhancing the data display portion because that's what our residents may not know about right that's what the if that reduces the scope I am fine with that I'm not I I I totally understand the GIS component of that. I'm uh yeah I know it's very complicated but whatever the data we have if we can uh display it properly and then in future add to that uh display list that's the scope

correct and we currently have minimal funds for dashboarding tools. We don't have the premium tools at our at our extens which is why I keep saying it's a budget it is a budget modification for us to implement that. uh clarify the budget process is for the display. Correct. Okay. Thank you. Thank you, mayor. Um thank you so much. And I just want to say as a point of order that the first studentled pollination garden is not at Fremont High School because I planted one at Lakewood two years ago.

I invite my colleagues to visit my garden. Um I am um really excited about that project by the way about potentially having this um about both the um 09 and 06 and neither of these are my projects but I have a suggestion which is to roll 2026-9 into 2026-6 so have a student- centered sustainability and nature-based project as a part of the community funding and the reason I say that is that I like this idea I don't necessarily think this is something that the city needs to take immediate ownership of. We have a lot of community- based organizations that are experts in pollinator gardens in stu in um in having um student centered um projects and we can for example for our first grant cycle have a grant to specifically work on this project. We can offer this up. We can have put it out and ask people for their application. say the Sunnyville Education Foundation, the um FUHSD Education Foundation, um the Pollinator Grant Foundation, which names escapes me right now. Um and I'm curious about your thoughts on that. Um I think the main emphasis of that is having a student center like students like going to the library and gathering and um to feel a place where they're welcomed and they can study, they can you know have speakers come speak to them. So the main component of that wasn't necessarily the pollinator garden kind of stuff. that could be like to make it more simplified that could be excise into that. But the main part of that was having a student center a way where students can um volunteer um and be part of a I know there's already advisory but be a part of the advisory that works on um specifically on parks

on sustainability on climate and those kind of things. So, um, good idea. Um, but, uh, I I would downsize it so that it's the focus is teen center. And I want to roll that part into my um, expansion of the teen um, of the teen um, advisory commission um, which um, in my write up I primarily focused on public works, but I can see this um, this expansion generally. We've had um complaints from our teen advisory board that they feel that their scope the scope of their advisory is too narrow and they would like to do more work. So I would I see this um these three things as some as things that can be potentially um relational to each other. And I don't know if this is necessarily the place to hash it out. Um, but I think these things can all work together.

Thank you, Mayor. If I can, if I can just ask you, Clara, I think I I'm not sure I fully understood your council priority proposal, council member Cell. Yeah. Which was I was reading it more as programs. Are you suggesting an actual teen center in Yeah, I think that's the first paragraph of it. center with sustainability as a focus. So that you might have speakers that relate to sustainability. There might be a theme of that. So uh if everything else was excised from that then that would be the core of it. Sustainability teen center kind of thing gather.

So are you looking for like a a discrete teen center or teen centered programming around sustainability? That's

center around sustainability. Um, so that could be at the Lakewood Park to be piloted. That could be at the main library. Um, so it's like have not have a facility but co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co coll co-locate it to existing facilities like at the community center like at the library uh like to pilot at Lakewood Park. So a gathering place for teens. Um we currently have a senior center. We have um a lot of programming that seems like uh people students that are younger age get involved with. But um in terms of programs where teens are involved, that's where I seemed like I was getting a lot of input on that from teen parents.

Okay. Can I ask Michelle to maybe comment on on we have some existing programs but also you know the physical I'm still not fully clear on the physical space versus the programming but I let Michelle comment. Yeah, we do have um we have a place at the main library here which is dedicated just to teens. Um there's a collection there. There's space for them to study, to hang out, to you know be in groups. Um, would that be different than what you're talking about?

Um, it might be building on that. So, I think part of what was discussed today is like building on what we're already doing, but if I talk to like just generic teen parents and teens, they say, "Oh, that's a great idea." Like, and so that means if we do have the program that people don't know about it. So, it could be as simple as like marketing that so that they know about it. And it could be like as simple as like we're already doing a lot of sustainability stuff but uh that's geared towards maybe adults and because the teens don't you know that when I reach out to the environmental kind of teen people they go oh that would be great and so they don't know and so it could be as like a low thing just like re-advertising marketing to them. So,

okay, we some of the programs that are offered through um the library include things like um composting, there's master gardening, um there was beeswax candle making, um tour of the Don Edwards National Wild Refugee Refuge Refugee. Um those are geared to really anyone who wants to attend, including te I'm sorry, I keep fading away here to look at you. um would be geared to anyone. It sounds like what we need to do is be a little bit more proactive in marketing these specifically to teens so they're aware of what is happening now and increase some of that programming that is available to them.

Yeah. And um you know I think teens take ownership of something if they're part of the process in developing that. So we have like the climate action plan. Some of the plan is like uh working with uh community groups to develop that and outreach to that. So leveraging off that and of having them involved in the creation of it. And sometimes when you're involved in the creation of it then you're more passionate about it. And then you know then because we do have like a sustainability librarian and so building on what we already have but the teens don't know about it when I reach out to the teens. So, and there's one thing we need we need to take care of is we have a teen advisory committee um to which council member Lelay mentioned. We also have a teen advisory board that's at the library and their role, their primary role is to come up with teen programs that they would like to see. So, it sounds like we need to do a little bit better consolidation and pushing out. what I guess what is your opinion with the proposal that uh council member Lelayi made in terms of consolidating that but I do want to keep the focus of a certain teen element having sustainability because that is you know one of our priorities sustainability so could that be like uh you know you have the senior center you have the teen and then you'd have the um other one could it be a foreplay of that being a sustainability kind of team kind of thing.

Yeah.

It sounds like your interest is enhancing the programming that is going on now. Making sure that is well publicized to involve more teens in the sustainability and environmental programming that is existing. Is that stated correctly? Yeah. Also that they're involved in developing it. So you mentioned like the Don Edwards thing and the stuff like that. Not sure if the first thing that teens would think about is the Don Edwards thing. Maybe it could be, but if they were given, you know, some ability to give input, then that that would be more they'll be more passionate. Just a thought. So in terms of the merging, what do you think, Michelle, of that? Or should it be kept separate? Council member, I'll take I'll take that one. I think you should I think you should keep them separate. Okay.

Yeah. Okay. Thank you, Vice Mayor. Um, with council member Lelay's leave, we've just gone very deep on this uh item with the uh which which one which which number is the teen uh 202609. I think it might not be a bad idea to just go around all of us and have thoughts on this one in particular. Is is that all right, uh, Mr. Mayor? Sounds fine.

Okay. Is it all right if I chime in on this one? Go ahead. So, I am going to be the the grouch and say I'm not particularly enthused about this. Um, we do have programming about sustainability. It is accessible to teens. I'm open to the idea of the teen advisory committee providing feedback on what more sustainability programming could be or what more programming in general could be useful for teens. But I think that this is this feels really I'm unclear what this is. It's I I and I will also say that it is not clear to me that the teens are yearning for sustainability content. Um if we want to talk about a teen center, I think having a teen center is a really interesting policy proposal that I'd love to see come back next year. Maybe um if we want to talk about our sustainability programming at the library and through the parks, I think that's something that could largely be handled operationally. Um but

um I am uh I'm I'm not feeling very I'm I'm not feeling strongly for this one. Um, thank you. What we want to do, I think, in all of these is clarify what the intent is and and rescope as needed. So, but I think council member Chang, did you have your hand up?

Uh, I did have some clarifying questions. Um, just understanding what a steep staff advisory committee is versus a commission and and what an expanded role would be because we have had some issues with some of our commissions not meeting quum recently. And I just don't know, especially with teens when they have um class and AP tests and different things. I just don't want it to get to that level.

Sure. Stat um commissions are Brown Act bodies and uh they're they have a formal role. They're usually established formally. Some of them were in the charter advisory bodies are advisory to staff typically um and they are not bron act and um are more flexible in and in in their implementation and operation. I am aware of the quorum concerns you have raised and I actually had a recent conversation with the mayor about that. So we're we're working through those that particular issue. Okay. Uh yes, council member and council member Cisneros first.

H yes, thank you. Um the spirit with which this was proposed I am completely on board with. I think that the city should be interested in finding opportunities to enhance enhance the experience of students who want to ultimately not just give back to our community but to um plan it. Uh that said, I think that the teams I I completely agree with my colleague uh having a teen center idea brought back whether that exists within um the library or in a different form. I think that could not only just serve this one particular interest, but actually fill a whole lot of programmatic and community need because students and especially teens who have community are so much more likely to do well in school and to have better mental health outcomes and ultimately better life outcomes. But that's a whole bigger different project. I don't want it tied to anything specifically in here. and um thinking of ways to make them aware of the programs that are available makes a lot of sense to me. But but this as it is um this year isn't something that I think um works through this process. But I think this can what comes from this could be something that's very um that's very rich next year when we consider the whole uh you the whole network of needs a teen center could help meet. Council member Stanos.

Thank you. Uh regarding the students, high school students participating in sustainability and climate action. Uh just last week I presented to Silicon Valley uh climate collective which is a body of high school students organized by the Fremont uh Fremont Union High School District. There were student participating from different high schools talking about climate uh action and then uh I was speaking uh on sustainability and my role uh as water uh valley water commissioner and other uh agencies and then even I am getting lot of emails from students on how to expand their participation but having said that school district does a fant fantastic job uh whether they are organizing a earth day in uh uh computer history museum in April I don't know the exact date and then they have been doing it uh they expect more than 4,000 students to participate and then more than uh uh more than 150 projects but developed by students on that so I'm not clear what uh how city can participate uh If at all it should be at the regional level, Certino, Saratoga, uh all those cities also have to participate. I I think it's a school district is doing a fantastic job. That's my uh having experienced uh what they are going through and then what they have done discussions they have been having it's uh I like it to be at the school level, school district level. Thank you.

I think maybe there's been sufficient conversation on this one. Oh, the mayor

real quick. And and this goes back to to I know that we've brought this up with the PL with the commission commission co- meeting last year of how to better activate our teams and whether or not and I understand that there's a teen advisory commission and and one of the questions that that I'm hoping staff is looking at is adding conceivably a team advisor to our different commissions whether or not that's a sustainability or are many other commissions that aren't driven by the charter. Um, and while I appreciate this, I I think I would love to hear staff's evaluation of the city manager's evaluation on when that's going to go forward as far as further discussion either from the the ad hoc subcommittee or um from or coming back to council because I know or or is it or is it an implementation issue from an LRS standpoint? Does Sarah have that answer? I saw her.

Sure. Um, we are planning to convene the council board and commission um, ad hoc committee probably within sometime this spring. Um, and so we would evaluate that at that time and that may help answer specifics of your where to where to address it.

Okay. And I think I think conceivably and I'll I'll agree with the vice mayor. I think conceivably a lot of this conce could be covered at least from a from a advisory con condition. Um and as far as the teen center discussion that we had, I know that there's at least two different groups that are looking at conceivably starting a teen center on their own in our city. So, as much as we, you know, we like to go it alone in many ways, I'm hoping that that there'll be that need might be met by someone else in our community. Okay, let's see if there are any um other items for discussion and clarification. Yes, Council Member Chang,

I have questions on a couple other ones. Um 22 26-6 on the nonprofits. I was wondering if the city manager could speak to um if there's any liability if if we contract with a nonprofit and something ends up happening. We I I'll ask Rebecca to chime in actually, but I think we typically indemnify when we're doing community grants. Uh yes, we would have an indemnification provision and they would have to have insurance probably. Okay. Thank you. And then is it going to be duplicative with the county's um inventory budget process where they do the similar thing every year within districts?

Forgive me for not being fully familiar with that. Is that where each board of supervisors has a specific amount of funding to do sort of their their community projects? Yes. And I'm wondering if maybe the city can also uh push a little bit more information about that county process so that nonprofits can apply to our board of supervisors.

We could do that if we'll have to get in in line with the county supervisors um to make sure we get out at the right time. Um I I think it would be additive to that to that process uh in in you know in a nondirect way right it's another program that provides funding similar type of funding thank you and then on 26-8 I I'm just I think a little confused so if this is a one-time fun what happens or one time procurement what happens if people move and move in do they not are they added to a list where they get another emergency bag or how does that happen?

They go bag.

Okay. Um I think based on you know you know if there's a fire or there's a tragedy or something that happens. Um the point of this is that many uh years before something like that happens that we gain awareness and visibility to this. So, it probably would be a one-time thing and for mass distribution of it. Um right now um there's probably not as much higher visibility aserts and all of that because um it's limited uh to the scale of the projects like maybe you have a a ad in horizon about it or maybe you have a class in the library about it but so having I guess when I talked to Cathy Basser about it uh they made 500 bags and they distributed did 500 bags and like three of the people that got the bag said, "Uh, we think this is a great program, but we already have this, so here's it back." But the other 497 um that were individually given these and there was information given to them. So, it's kind of more like mass uh distribution and I guess you could order extra for other people. And um so it's mainly onetime mask thing distribution is on that same question.

Yes, on that same question. Um so I'm interested in how this would work for multifamily where you get people where you have a higher turnover rate. So, while it may be one time, you would have someone move out, and it's awesome that they have it, but there's not an ongoing way to make sure that people uh in a lot of these communities retain these resources, that the people move in um get it. So that's why that's what I'm um I'm curious about how effective that would be as a one-time uh one time push when we consider that that is a large portion of our community.

And I think the the mayor had a comment. Sure. So, we're trying to clarify it.

And this question goes to to the chief in CERT and PEP and and I know I've I talked to um um Cindy and Cindy about this you know to to some degree part of the PEP course that we go through right now provides a similar bag as far as that's concerned. and as opposed to a mass distribution um it's making sure for one thing you're communicating those needs and also I know you have PEP in English and Spanish right now we have 60 plus different languages we know and and that's and so that's also part of this question that that breaking down those barriers I I know that from a funding standpoint this is part of the budget for for at least the PEP courses and that distribution. Is that correct as far as the next year's budget or I don't know if it goes to to Matt or Tim or or the chief?

Uh, thank you Dan Pisto, chief of public safety. So, we definitely have a budget where they get for lack of a technical term some goodies when they applied and participate in our programs. Um, I was just researching and looking on on our website. There is a link there to show you how to prepare your own emergency kit. Um and and you are right that there are these programs that are already in existence that um teach our community how to do this. Um so did that answer your question?

I think and making sure that it's part of the the the upcoming budget from an expansion standpoint. you know, we're we have PEP multiple PEP classes in multiple languages or let's say two languages uh supported and to me as opposed to a mass distribution that barrier is really is you know it's that one it's that personal connection and it's it's not just a bag that that appears on your doorstep it's the that communication that the that the search team provides from from the training

and I think I think what you're what you're um getting to is a great point, Mayor. It's uh it goes along with the training. It's not just the stuff. It's it's how you use that stuff. How you get that training in in and and guide your community through an emergency. Okay. Thank you, Council Member Chang. Did you have other questions? Okay. Wanted to make sure that you did. Yes, Vice Mayor.

Since we're talking about the the go bags, I will note that you can get a oneperson emergency go bag on Amazon right now for about $60. um four person is typically in the 150 range. Um I have serious concerns about this proposal from a waste perspective. If we are buying go bags for every there's 160,000 residents in the city, call it 60,000 households I think is about right. um 60,000 bags of stuff people are suddenly getting, many of whom probably already have emergency preparedness kits, etc., etc. I'm worried that this is that a lot of it's just going to end up in the bin, that a lot of it's going to end up being wasted or lost or just shoved in a closet and forgotten. Um if we are concerned about emergency preparedness for specific population segments that is something we could look at. It is this is something that could be done through the nonprofit grant program. We could consider you know if Sunnyville Community Services was interested in providing you know emergency go bags to its clients that is they could apply to us for a grant for that for instance. I can think of a lot of ways to do this in a more targeted way, but as this is written, I can't support it based on, you know, essentially the concerns that I think a lot of these kits would end up being wasted. council member.

Oh, so as it was done, um it's a bag which cost on the order if you buy it in mass, it costs an order of a dollar which was that and it would not be filled with stuff. It would have a QR code on the front of it and the QR codes would point you to websites of the city website talking about our different emergency programs. So it's more of an exercise to build community uh build community around uh one of these priorities that uh you know we are working on safety uh priority that is maybe possible. It's one of our climate action plans to uh galvanize the community to work on emergency stuff. So that's all else I got. It's not to fill the bag with stuff. Yeah, I think that's an important clarification just for to understand what the proposal was. It's it is not a filled go bag.

So, I think we can make a note of that up there that it is just a a bag with a QR code um to be distributed in a in a way to be determined, but it's it's not a filled bag. Yeah, it would be the neighborhood associations doing where there's a neighborhood association, galvanized neighborhood associations do and then in the other non- neighborhood association, galvanized volunteer organizations to reach out to do this um in terms of building community

so we understand what the proposal actually is. Okay. Um other um clarifications or or questions um on anything else? Was there a hand up? Um, oh, council member Cneros. Uh, yes. I wanted to clarify a little um some more about what I was talking about with the parking permit study issue. Which one was it? What number is that? 21. 21. 21. Yes.

Oh, wait. So, we saw we saw a lot of success when we uh re-evaluated our traffic calming thresholds. And some of that success has to do with residents just finding it easier to understand um the process, understand the requirements and understand um the kind of uh metrics they're going to need. I've heard people say, you can do traffic study. I don't know what that means. And I'm not a traffic engineer. I also don't know what that means. in this context. So what something like this could do and and and this came up because we are prioritizing active transportation in our city which does have externalities uh for some folks and and we're also increasing housing development. This also has externalities on some folks and accommodating uh the existing landscape as we continue to grow and change in the way that we want to. So having a a study issue like this could look at can we have a streamlined process based on and kind of truncate uh a parking study if there's like a checklist of like do you meet these these certain bigger criteria making it a problem? Do you have to go through the whole uh traffic study to get a parking permit? I don't know what that checklist of criteria would be. It would be so big and obvious that it wouldn't be needed, but it's worth looking into. um different prioritization for if there does need to be a traffic study to kind of move things along where uh the impact will be highest. Say if it's an transportation accommodation or it's because of a lot of new housing that got built, we could evaluate that through the petition process to see whether that's working well or if that needs to be changed. That's something else that we examined in that process. Uh and then online just like make it easy

to understand. This is who you talk to. This is what's going to happen and you know have a way to track it similar to how we do with the traffic calming. Um looking into whether you could have pre-qualification for this as part of a pre-development traffic study. If it's been done recently enough, why do you need to duplicate it? Can we just say like we have that data and we can pre-qualify you for it if that's something we wish to do. And then uh clarification around how this works for a multif family neighbor uh a neighborhood that is both that it has mixed development types multifamily and single family and then ADUs whether somebody who lives in an ADU gets their own parking permit or not has been an issue that has been up in the air. So now we're also incentivizing building ADUs. So this is so I think that it's we have enough of a change in our landscape and how we want to change it to make it so like let's look at this process to make sure this is working be best for the residents and also on the city side to to clarify some of these points. So I just wanted to clarify that that was less of a question than a very very long comment.

Yes, vice mayor. I have a question for the city manager. I actually meant to ask this during the discussion on ongoing projects, but it is relevant to one of the ones that we have proposed here. I noticed that on the work plan, we don't have anything about the ongoing studies on the future of the main library and potential branch library at uh the senior center. I I did not see anything when I searched anyway. Um is that currently being tracked?

We had one on the work plan. and I think it's completed where we brought the study session about years ago to talk about options. We are pursuing the out the options that were presented at council which is we're currently just initiated a a feasibility study of a branch at the community center. Uh just a very high level feasibility study. Um and we're we're exploring other options to move forward um the the resolution of the library. Um yes, Sarah Sarah wants to weigh in also. And I'll just add a brief reminder that the council appropriated some of the year-end funds um towards that effort.

Okay. So, what I will say first of all is could we get those onto the work plan, please? Yeah, I think we can do that.

Excellent. I'd love to be able to track that. And the next thing is where is the workforce housing one? Which one is that? 14. Um, one of the things that I have mentioned many times is an interest in putting workforce housing on top of a future main library. Um, if we are going to build a two or threetory building, we might as well just make it six and put some housing on top is the theory. Um, and workforce housing for civil servants would typically be moderate income housing, which means it would be able to turn a profit and perhaps help cross subsidize city operations, for instance, for the library. And I wanted to throw that out there as something that I've been interested in and hear staff's thoughts on that possibility and possibly the author's thoughts on that possibility as well. first. Yeah,

you just threw that at me and I have no idea. Give me let let staff do it first. Staff comments or council member Cisneros, do you want to make a comment and then we have to stop?

Yeah, real quick comment on that. Um, yeah, work force housing is super great and important and when you can get it, but there's a reason why there's not too much of it out there. It it's really hard to do. And so we just saw with um the FLill Dansza Community College District ran a whole bond measure oh ran a whole bond measure to have the resources to build the affordable housing. And I mean they came up running against the date where they had to build it like 10 years out. So it's a complicated process. I when I read this I was like oh I wish it was a study issue for a bond measure for workforce housing because I think that that might be what needs to come first. Does staff have a comment, Tim? Um,

I don't have any underlying objection to combining housing in a something like a library. I'd like to give Trudy an opportunity to comment if she has any experience of public housing and partnership with a public facility like that.

I don't have experience. I don't think any of our staff have direct experience. we would really have to look into um the landscape of um um sort of the various aspects of fair housing whether or not this is something that we could promote. Um it's a little bit different because the state laws have specific language around school districts and their ability to do things. Um whereas the city may or may not have that ability. I think it's something that we could certainly it's something that we'll certainly consider with with you know the library work for sure. I I I have heard that suggestion before. Um I think articulated by you actually

I believe Chicago has done some stuff with combining housing and public facilities. Council member S. Um yeah, I've also seen articles on that where it helps to fund the library is to have a component of the the housing. So um the other thing is um I wanted to speak about the contingency and long-term planning

before that was there anything else on this item first? Yeah, and I'll just comment um the city manager and I have been talking about potential P3, so public private partnership or or conceivably P4, which is a whole other thing. um on on specifically this that there are ways and whether or not that's work for workforce housing a portion of the library is market rate for the for the developer workforce housing the library itself but that those discussions are going on in the background and and I've just got some resources that that are trying to come to Sunnyale to educate us on on best practices for P3s. So anyway,

so more to come on that sounds like.

Yes. Okay. Council member, I just want to say a little bit and you can talk and then I would do the other long term, but um yeah, I could uh would um council member Lelay be amendable to looking into the library workforce housing kind of thing P3. But um yes, I so um I intentionally kept this the write up of this pretty high level. It's a it's a feasibility study and I'm open to all sorts of funding measures whether that's public private partnerships um grant funding and um working with uh our rel our existing relationships with uh with developers. I actually came across this idea because um when I was meeting with Midpen about a separate project, they mentioned that they had a public sector workforce housing project in San Monteo. I want to say that for this specific project and also for safe routes to school, I think these are um two of my projects. These are things that I think everyone um regionally expresses general interest in and what I see missing is someone taking the lead. So, Foothill Deansza went their way with this and I think the Sunny Belt School District and the Mountain View School District have gone separate ways like this. And I really would like to see us take the lead like we did with Silicon Valley clean energy, for example, and be and be on the leading edge of of putting this forward. Same thing with Safe School. When I was on the school board, I was talking to the superintendent and his complaint was really that it's really in no in no man's land. Like because neither the city nor the school district is really taking um taking the reigns on it, it ends up just kind of being shoved to the back. So for these two projects specifically, I don't necessarily um I wanted us to start doing the groundwork to to lay the framework for this and then see who we can bring in as partners so that we don't have to remain siloed and do this by ourselves.

Okay. Yes. Council member Shell, can I talk about the contingency and long-term planning for the unhoused response now? Is this a good time to talk about it or not? What number is that one? Um, that is number 12. Or are we going by number? Oh, I'm so sorry. Sorry. It was back to the residential parking permit,

the on street parking permit. Um, city manager asked for feedback. Uh, from residents that have tried to apply that start the process and call the phone number, they have had issues with people answering and leaving voicemails and not hearing back for several weeks or months. Apologize for that. That's something we'll we can definitely make sure it stops. Okay. Thank you for that comment. Okay. I think we were at No, Council Member Sal. Okay. Number 12. 12.

Yeah. So, um, our, um, tenant based rental assistance is, uh, currently as it's formed is is a two-year program and that goes out to RFMP and, uh, Sydney Bell Community Services have one um, wreck over the years and I uh, the reports that we've been getting out at council is that it is a successful program in which there's uh, on the order of 40 households and there many of them are unhoused when they began the program, but within a 2-year time frame or less, they get counseling and they get job counseling, they get housing counseling, and you know, on the order of more than 90% of them after two years become self-sufficient. So, um, but it is funded largely by the federal government. So, I was just thinking as opposed to like at if the funding was no longer available from the federal government that uh for the city manager to come and say we don't have the money and then um that we I it would have been better. I think if we had put some thought into it like who could we partner with, what nonprofits could what what could we do uh years from now or you know a year ahead um to streamline it? what other programs are similar to it but less cost structure. Not wanting to reinvent the wheel but wanting to do that investigation that paper study before uh the uh dis disjuncture of funding happens. Um so that was the point of that and the other point of that uh some ideas um are um social worker counselor programs if that was good um so that the people getting help could be helped but it could be their

interns uh from a partner with a university a college and then another part of that is trying to figure out um third part of it uh how to have more housing but not to uh to try to figure out housing which is um less than years to develop such as making ADUs more accessible in terms of like San Jose has it so that you can you can treat it like a condo and and that has been successful there um also to uh look into the viability of prefabbed housing. So, it is looking at more options for housing. Um, I was just wondering what my colleagues thought about this one.

Uh, go ahead, Vice Mayor, and then council membership.

So, I guess I'm going to take this in reverse order. I love the idea of looking into ADU streamlining, although the state's done a ton on that, and you know, more you supporting more prefab housing options. I don't think that that's this priority project like that. You know, this is my understanding was this is focused more on uh contingency planning on in the event that the federal government pulls funding for TBR and other programs. And I'm going to be honest, I'm not enthusiastic about that. And the reason I'm not enthusiastic about that is that I would rather have us spending our staff time and resources on alleviating the homelessness crisis now than on planning for what if the federal government does X. Um, with this federal government, there's no telling what they're going to do at any given day at any given time. Um, and honestly, I think our approach should not be on trying to develop contingency plans. It should just be staying nimble on our feet and being prepared to adapt to whatever nonsense comes down the line. Um, if TBR funding is pulled by the federal government, the city manager has said that, you know, what would happen is council would get a set of options brought to us on what we would do with the program presumably ranging from cut it to fund it out of X source, Y source, Z source, talk to part, you know, I I imagine that there would be um, you know, options presented to us operationally. Um I but like we have limited staff resources and when it comes to dealing with homelessness I want those I don't want those resources spent on planning. I want those resources spent on doing

member Cos.

Yes. Thank you. And again, the spirit of this study issue is something that I completely agree with. And I do believe that through the budgeting process, we should be keep and for this and for any number of things that the federal government may or may not be paying for at any given time. Where's our wiggle room to figure out? And it then it comes to our partners that may be facing severe hardship like Sunnyville Community Services who help who uh provide services for so many of our residents. Yeah. That when I read this I feel like that we have a way that we do this and we and we can go through that. I think I'm not sure how this is such an uncertain time. I'm just not sure how you would go through and and do a whole plan with that. And I'm a little concerned and maybe the city could ask me, would this in any way interfere with the work that we're doing on the long-term planning the um unhouse services master plan work or like not interfere but like how would it interact with it like because I know that this is something we're actively thinking about.

Yeah, we're I'll let Trudy chime in. We're actively working on the after I after I make a comment. Sorry, Trudy. Um we're we're we're actively working on on on the strategy our homeless services strategy. Um that doesn't consider that considers existing funding sources as stable, you know, just sort of in the the way it's being approached. Um it would be the same or at least some of the same staff that would be working on this. So um there would be some impact to that um from a workload perspective. Um last thing I I'd say is um I think you know we haven't heard anything concrete that we're losing though that funding yet. I know that there's there has been talk and there's been threats and I think there may have even been some efforts and stayed by the court. Um but we don't have anything concrete yet. the and I'm sorry, the last thing I would say is when we if we did to Council Member or Vice Mayor Melinger's point, if we got to the point where we lost the funding, depending on how severe that loss is and how how big the need is, it's not just could we find the funding, it might be funding at the expense of other priorities. So, I just want to make sure we understand that part of this study could be to surface. Okay, if we have to backfill this, it means we have to cut this other thing. and what is the other thing and do we want to get into that discussion now when it's not even a thing we're facing right so I I just want to be cognizant of that because this is a pretty big it's it's millions of dollars a year so it's it's not going to be easy to just backfill

yeah that makes sense and when we don't have in front of us what that tradeoff is that's very difficult and like difficult and or you know diffuse non-exact analysis to do So I I think that this is really important to take into account and I think in the homelessness master plan is having some way to articulate the process that we have for emergencies like this uh would be really helpful. You have a clarifying comment.

Oh, so I guess what I'm hearing is that it should be operational. Are you saying that it should be operationalized? If um TBR no longer had funding, that would be 1.3 million. Um that would need to be found in the city budget. We um just looked at the budget stabilization even though it's a preliminary budget stabilization. The low point was 3.5 million. So, city manager, if all of a sudden, you know, uh, states throughout like the country are no longer getting certain funding from the federal government, you would come to us and say 1.3 million

or Yeah. Yeah. we'd come to you with a plan, you know, we we'd come to you with options and a plan and we'd do that and that would be um an appropriate interruption of our current work um to turn right around and get get to council as soon as possible to address.

And if I could also add, it wouldn't be unique to TBR. there are other funding sources and other programs that um are there to support to as part of the homelessness response and as part of the strategic plan that we're working on um there'll be opportunities for council to say okay I don't want to include that program or I would like to include a program we we'll we'll present a package to the council where we think those sort of best practices um but but certainly that is a positive level decision

oh just one clarifying So we're working on the homeless plan and part of that plan there are other parallel programs to TBR and with that plan like say there's these other programs besides TBR if there were funding no longer available for TBR there are these you know other county programs um that we could pivot towards that might be lower funding requirements but same end result similar in terms of uh part of the unh part of the unhoused uh rent per month would be lower and there would be wraparound services. Is that part of what our

So that's a lot of questions. Okay. Um those are a lot of questions. Um it I didn't understand the study issue to be unique to to the RA. That is not the only service that we currently provide that benefits. Um, so and they all different services come from different funding sources. So whether it's for homeless or other human services needs in the community, we would need to come back to council if the funding source were were jeopardized, cut, whatever. Um, just as if it were increased, we'd say, "Hey, how would you like to spend this?"

I think just to try to bring this one to a close um so we can get ultimately to to voting. Sounds like the the clarification that I'm hearing is that um if uh if funding is eliminated, the city manager through his staff will come back to the city council with some options with with some recommended direction on that. Um but is the is not doing some contingency planning now in the um absence of information about what could happen. That's what I'm hearing. Okay, sounds good. So, yes, council member,

that was very well summarized. And then in fact, I had a question for city manager. I I if I remember correctly, last year we came you came to the council asking for authorization. If CDBG fund or home fund is uh uh cancelled the following year, what would we do? And then if I remember correctly, council authorized you to fill the gap. Uh anyway, I know

my memory is bad. I don't remember formal action, but I do remember a discussion that I committed to come back and say how we would recommendations. I think there was a formal but anyway and then I also uh heard the director of community development talk about strategic planning uh which we are all looking at and then um uh yeah those and then just another clarification if I remember correctly we got an email saying that this year CDBG and funds are finalized Okay. Or Connie is shaking.

Yes. Um there's an overlap between their federal fiscal year and the city's fiscal year. Okay. Sounds good. Thank you very much. Comment from the mayor.

Sure. And I and I'll be very short. I think, you know, ultimately this is operational and I have faith that the city manager will bring back any cuts in funding and with the appropriate options, the council can decide on where to make a cut and and conceivably add. But I don't want to spend a lot of time having staff think about hypotheticals. So, thank you. So, I'm going to I've just asked Maddie to note 12 as operational, not necessarily as written, but if there is um problem with funding, then staff will come back to the city council. Is that acceptable to you, Council Member S? Um so, R voted on.

Yeah. The other two paragraphs was about ADUs. Currently there is state law ADU that you can um uh treat it like a condo but it does require the city to do work to do that. So that would have more availability of housing. That was a paragraph. But if the name thing is not available is not of interest, then I understand. Can

council member cell um maybe Miss Ryan would be able to comment on staff's opinion of selling ADUs as condos. And uh we tried to push this forward a year ago, two years a year, it's all blur. Um and staff had a a reason a main reason why that would um be a large barrier. I think it was HOA related.

Um yes, Mayor Klein, that's um essentially the concern that that staff had with a condominium type of ownership. Um that it does require the establishment of a of the CCNRs and homeowners association that um wouldn't be required for a clean lot split. Um so that there were some concerns around that. That being said, stay tuned. State law is always changing. Okay. Uh, other other items. Yes, mayor.

Sure. I I guess I'll start it out. Um, let me talk about my three items. Um, specifically first 20 26-16. Um, it's not flashy. It's the sign code. That being said, um, for one thing, we we last a year ago, we kind of it was right below the line and tried to get it across the line. Um it's two parts and and the first part of course is meeting federal law which we our ordinance is currently not following. And so when when someone's selling things on a street corner and our ordinance says that we should take action and DPS should shut them down. That's not allowed. And so this state this this federal law has been in place since 2016 2014

or federal federal or federal well our our ordinance was adopted I think in um 2013 and there have been changes there's been new Supreme Court cases there's been um deregulation of of um solicitation and sidewalk vending things like that so

okay so that that to me is mainly the operational portion The second half of this to me is the critical portion that that right now we do not well there's an operational that that CDD would evaluate sign law to make it easier for staff to streamline um non-residential signs so that they don't have to go to the city manager. But but lastly is the digital signs that we do not allow digital billboards within our city. Um, so this is the one proposal that conceivably has revenue income coming to our city. We're trying to do so much. We're talking about the needs within our city. Um, Sunny or San Jose just approved three digital billboards. They're going to bring in 28 to 37 million over 20 years. Um, so we're talking about another million to two million a year conceivably. Um so the proposal would be evaluating sites you know looking at the code as well as evaluating sites for for that but to me that has a lot of value and as much as you know it's it's one thing making sure that that our ordinances are cleaner which conceivably that could have been operational without proposing this study issue um or this priority project. Sorry, it's been nine years of this. Um, but but to me, uh, this, you know, this is this has a lot of value when we're talking about on ongoing revenue and, you know, conceivably what we want to do as a council and city staff.

Thank you. Um, I have two comments. One is, um, sidewalk vending is separate from the sign code. Those are really two separate issues. And the second one is that it's not the city doesn't allow digital billboards. The city doesn't allow any billboards. So the study could could look at all billboards whether or not they're digital.

Thank you. I I would limit it to digital billboards mainly because there's a value in talking to in talking to mayors from other cities. Uh one of the things that they utilize is the billboards for emergency and update for events. As much as I love the banners at the corner of Wolf Road and El Camino, it would be far better use of people that are waiting and passing through that intersection to see the upcoming events for the city. And you know, and it's a communication tool that that conceivably we don't can't use um SEC alert because it's not an emergency. Although if there's an emergency, as long as it has power, you know, it's something that we could display permanently for. It's like if there's an emergency, this is where you need to go or this is your QR code. There's a lot of value in in that. And so I I agree. I don't want to go down the the billboard by itself route. That being said, I do think build digital billboards have um a lot of value.

Thank you, Council Member city manager is not here. Why is fiscal impaire impact high uh for this project? I wanted to ask him but back

yeah exactly but I wanted to talk about the physical billboard versus digital billboard. Having used the physical billboard for one of my events, it's very expensive to create that banner 80 by 40 banner which is tremendously expensive and then it's a limited use right afterwards. You cannot uh you can yeah put in some uh sticker over that but uh I think digital is the right way to go if the study goes through. So anyway, I'll wait for city manager. Yes, council members.

I I could I could respond. Um so if you're talking um looking at the sign code, depends on how narrowly we're looking at it. Um but um just experience is that it does take a lot of staff time, a lot of community outreach. Um so that's why it's a it's a Okay. Thank you, Council Me. Yes. Uh would we have full control over who advertises on this billboard? Do you know?

I I'll leave it to the city attorney, but definitely looking at the services that looking at some of the contracts, you end up um having a contract with a company that runs a digital billboard and there is some let's say general control. Uh you know, it's not complete free speech as you see people put up billboards that immediately the city forces them to take down. So, it's all the contract that we would set up with a potential billboard company that would run it, but I'll leave it to the city attorney. Yeah, there there can definitely be first amendment issues with advertising. Um, so we would have to look at that. That would be that would be where we look.

And then I had another question about any dark sky ordinances that we may consider in the future. Um I don't have any answers nor do I have any qu very specific questions around that. I just know that that is something that has come up um and people wanting to have and so digital billboards came to mind as something that may not me mesh well with that but that would be for the future. I think it's a perfectly fine study issue. Okay, Mary, you wanted to talk about another issue. Are there other comments? Yes, Council Member S.

Um, when I go to uh National League of Cities um and they talk about billboards, it is a revenue source and in terms of light, I understand there's concerns about that, but maybe that could be part of the RFQ to understand what kind of billboards um would not impact people's light. So I you know I would support this and city manager there was a question from Yeah I I think director Trudy R answered that. So okay just you have another issue to talk about.

Yes. So let me talk about uh and we already talked to some degree about the formal analysis for creation of the food co-op. Um I do think that that this is the short shortest way to get a to a solution for a member for members in our community. Um and conceivably there is funding there is education um and conceivably state you know state law that that maybe state law and funding that will that will make this you that will make this easier. Um but you know for me it's study it and you know start looking at much like the digital billboards what's where where's the right place in the city um to put you know to put a billboard to put conceivably a food co-op and looking at what other cities have been doing to enable that you know that use um in the right locations and so doing community outreach and all that. But um that's the quick and we talked a little bit about this one already

comments. Yes. No. Okay. Okay. On this one any I don't see any other comments. And you have one more

and we'll just talk about that the merged. So, if you can go to the page that talks about the the three um similar issues from a permitting process and you know I and so I was just wondering from a staff standpoint what made my is it the AI portion that made it to high effort or I'm I'm just trying to get a better idea because you because staff because staff basically said well we'll merge them all into one and I'm hoping that when we get to voting we'll have a 2026 6-22 that basically represents all three of these. But but the big question is you said we'll merge them all into one. What's the effort and there's slightly different components that council member Chang and Cisneros um propose. So, so I'm trying to get a better idea of I'm assuming because if mine's there and it's a high effort, it it it makes it more difficult for staff, but I was just trying to figure out what component of that made made it that way.

Could you remind me which one is the one that you 202617? So, so, so the first one has medium effort from an estimated level of effort, then high effort, and then medium high. And I'm I'm just trying to screen there. Yeah. Just trying to figure out

um so anytime you're talking about integrating um v various different kinds of data um applications, um there's a lot more work that needs to be done in coordination with our IT department, with our permit system. Um, you know, there's a number of different things that we're already doing where where AI is is involved. Um, but this would be expanding it beyond that. Um, and you know, just don't really know what the effort is. So, um, it could conceivably be high effort. Um, until you get into it, you don't know. But, um, the experience has been once you start, um, addressing something that's through the permit system, um, you you may need a lot of effort put into that.

And if I can add it to just add to what Trudy said, um when we currently right now we already have AI in place for dealing with solar permits and solar applications, but our current permitting system actually is trying to push a module yet another module with another expense and another set of integration to use artificial intelligence for online permitting in general. And so that is something that the staff is looking at as to whether or not that's something that we want to implement, but it is a a big hefty price as it relates to integrating that, implementing it, and making that change. So Matt will talk about how IT systems keep costing more. That's one that will cost more if we do said go down that route. Um, and then there's other systems that actually have overlays of AI tools that go on top of that. And so if we were talking about those external systems, the integration to our current system is a hefty lift. And so that was where staff sort of went with the worst case scenario of, okay, if we were to do an RFP, look at all the different tools that are out there that leverage AI and online permitting and then integrated that with our current system, it would be a big effort.

Okay. If I I'm sorry to interrupt, but I'd like to add that also we we saw that the the outcome from each of those um policy proposals was to streamline. And so um rather than coming up with the solution, we thought it best to sort of coordinate them and come up with the package of things that um have the best and uh best impact and and benefit to the communities.

Okay. I I I'm fine with leaving it general. You know, it doesn't have to be AI imple implementation, but but it's it's the um to me what I what one of the things that was critical for me was was evaluating the permitting process and and making sure that we have a better understanding of where those speed bumps are in trying to get get through the process as quickly as possible. I appreciate the the the c the the push for AI. Um I will at least talk to the city manager that other cities have pushed that cost to the resident so that if they want AI preapproval and hopefully a streamline proposal that when it goes to the planner it is then let's say 98% there. hopefully if if AI has looked at our code and looked at what they applied or that what they're submitting and we're there. I understand it is expensive and continually gets more and but AI is moving so quickly as well as you know integration tools and all that are are difficult but there's there's a value that conceivably not just for our process but but what we could let's say ask of our residents who want a speedier process and we can't do it for you know a 300 unit apartment but or fence code you know there's a lots of things that that sometimes go through multiple iterations that an AI bot or an AI review might get the the homeowner to that end in days as opposed to submit to staff and then waiting for response and you know I think I think that makes a bigger difference but um okay I I sorry to get

I'll get off my soap box so the objective is is streamline permitting using a whole variety of tools that are available and AI may be one of those very useful tools. I think council member savvas first and vice

yeah you have also heard uh since I go to AI conferences it's the other way around also AI can be used by the applicant to submit so that they can reduce the iterations before the permit is approved. That's one use case I've heard many many times. But the question I have is looks like 17 is more of building permits whereas 20 uh 15 and 19 are business permitting system. Is that correct? Because specifically if you look at 19 it's how do we issue a permit for FME right? If I might, um, whether it's a business, um, or a single family homeowner, the process are not necessarily different. Not necessarily different.

Um, the the one big difference is a single family homeowner does not need to hire um, a licensed professional to prepare their plans. And um so the the um the answer could be we need to do better education of our businesses um both small and large um to to help them through the process. Um for example mentioning to them and we do this with really big projects if they want to speed up their plan check and they want to pay for somebody outside to do a pre-plan check for them that then they have a better guarantee. But it's not just the building code we're looking at. That's the other thing I want to make sure that the council is aware. It's the building code. It's the zoning code. It's the fire prevention um components. So, there are a number of different things that have to be evaluated. Um which adds also to that complexity. And I think that's what where small businesses struggle when they go into an existing building that's of a a of a um not a modern building and they might have to modernize some of the features. So um I think we can look at our process but we can also look at our education.

Thank you. Uh but I the way I was reading 19 was more of economic development uh process rather than the land use process. Uh is that correct or or uh the author can clarify?

Council member Cisneros that's that was yours. I was specifically looking for that exact case that the community development director just decided. You know, somebody who's moving into an existing building, they have a storefront, they have a business, they may not, you know, for many of our small business owners, they may not have a lot of capital. So, long permitting processes can really jeopardize their business plan in a significant way. And so, that this is this is where I was kind of looking at that. And there are all these other downstream effects, you know, that make this easier for folks applying for permits of all kinds. But I'm really looking at that at that intersection of

where did this make it or break it for someone as a can. They really are all part of a of a piece and there are different components in each proposal that then could be integrated into one if the council chose to move that forward. Thank you. Vice Mayor has a

Thank you. looking at this um kind of the outlier on this is the AI component in Merrick Klein's proposal. Um and for me, you know, exactly what council member Cisneros says, I've seen too many horror stories, anecdotal yes, from local businesses that feel like they were put through the ringer and their survival was jeopardized by our permitting process. So for me the biggest thing is looking at how do we streamline our permit process and if as part of that staff says actually there's this AI tool that would really help fine great but I think that the cleanest way to do this and to keep our scope down because we do have so many issues and so many good ideas is to take the AI component out of 17 and then just combine them. That's sort of what I'm thinking on this would be to to strike the and evaluate leveraging AI dot dot dot and the AI bullet point and then say the rest of all of this is -22. Thank you. Thank you, Vice Mayor. Yeah, I I totally agree. You know, it's it's hearing what other cities are doing from an AI standpoint that's like push me down that road. I don't want to presuppose the the right solution and staff is you know operationally by the time this study is complete they might have already started the implementation. Uh but but yeah I totally agree that that it's it's evaluating the permitting for residential and business and then looking at improvements to streamline and and that generality of kind of merging those three but pulling AI out presupposes that. Um, so I'm I'm happy to do that from the final description.

Can I ask unanimous consent to do exactly what we just said? This is now 22 and we take AI out. Yes. So is there any Sounds like Yes. which is the re city manager's recommendation to combine all of these and with the removal now of of the AI as part of it. Okay. So, are there any new items to discuss and Okay. So, vice mayor first and then council member

I do want to talk a little bit about 2020601 support neighborhood serving retail in Sunnyville. Um I recognize that this is a large item. There's a lot in here. But what I have heard from my residents consistently in North Sunnyvale, they are angry. They are grieving the loss of beloved local businesses, the imminent loss of beloved local businesses, the imminent negative impact to their quality of life. That loss is a result of failure of the city planning process. Like yes, we got a bunch of state laws dropped on us that had unfortunate consequences, but ultimately the city itself knew that this was an issue back as far back as 2018 or 2019. And yes, there was this whole global pandemic thing and yes, there are other reason lots of lots of things going on, but ultimately we as a city failed to effectively protect access to critical neighborhood serving services in especially in North Sunnyvale, which is an area that is already underprivileged and they're losing some of the critical services, the few critical services that they have as a result of that. Um, in my opinion, it is critical that we move. I will also say that we as a city punch below our weight when it comes to sales tax revenue, when it comes to retail opportunities overall. Um, and I think it is critical that we really take a hard look at how we can promote retail growth in our city. the economic development strategic plan that we adopted a couple years ago, the section on retail is frankly skeletal. Okay. Um we need Yes, we do a really good job in our economic development office in

attracting, you know, big office developments, big commercial developments. They bring in a lot of tax revenue. It's great. But we also need to be making sure that we are attracting that we have space for grocery stores, formeries, for the other c for third spaces, cafes, restaurants, for the places that make communities communities, especially as we are looking at growing our housing stock. You know, we need to be looking at how can we quickly how can we move to try and quickly replace some of these businesses we're at risk of losing. you know, grocery like how can we try and find some options for a new grocery stores in North Sunnyville and under other underserved areas quickly as Mayor Klein pointed out with the commissary idea. Um, which I think was a really important piece that I wasn't getting from that initially, the speed and that's one of the that actually changed my mind on it. Um, we need to be looking at how we support the businesses that are going to be displaced, many of whom have been in Sunnyville for decades. you know, I think Western Pacific Filipino Market, I believe, you know, talking to the owner that his dad founded it in the 80s, right? Um, these are neighborhood institutions. We need to step up here. We need to step up here. And I think that I think that this is critical. And I am going to respectfully ask my colleagues for support on this. Thank you. when it comes time to vote.

Are there in the interest of time now I want to see if we can focus our comments a little bit more sharply so that we can make sure we get to the the voting and then make sure that we have a good clear consensus. So with that, Council Member Senos, thank you very much. I'll keep it short. I like this idea except I have a question on $3 million reallocation assistance fund. how will it be distributed and then uh that is the clarification I need. Thank you.

From my perspective, staff would need to come up with that idea. I've had discussions with the city manager essentially would need to be a grant program, not a loan program. But I would expect as part of this staff would develop uh the criteria. There was the Sunnyell Cares program during the pandemic. Perhaps that could be used as a foundation. If if I may um respond a little bit to that, we did create the Sunb Bel program and there was a whole criteria that was established. Um obviously three million probably is not enough, you know, to assist a lot of businesses. So, so the criteria needs to be very specifically defined as to which businesses um would qualify for and then also the time as to when you would award those contracts. So creating a grant program, it's it it takes um some time and some energy and being very clear on the criteria to ensure that we help as many businesses as we can.

Okay. Thank you. Um Council Member Cisneros. Yes. Yeah. I was going to have a similar question about the relocation assistance, but I also know that there's opportunities to create community benefit say for if this is because of a development and other things like that. And I hope the study would go and look into their opport all those opportunities. And I just wanted to say I agree with you. This is a massive issue. It is one of those things that is worth doing. Like sometimes the really big hard things are worth doing. And I'm really glad that you you put this forward. Council member Lei.

So I was just wondering like the budget stabilization currently is at low point is 3.5 million. So would there be any flexibility when this came back to us as a city manager saying um maybe 1 million this year, 2 million next year or I don't know what are you thinking city manager in terms of the 3 million where it's coming from and how it it would be this year next year or whatever. That would be part of the analysis that we would bring to the budget. So, uh, where where I'm at right now is if council prioritizes this for moving forward, we'd consider how we would fund it at that point. Council member Le,

thank you. I want to um thank my colleague um the vice mayor for bringing this proposal forward and um acknowledge that North Sunnyville is on the um again the leading edge of this problem, but that this is a problem that will be coming to all neighborhoods in Sunnyville. that development is going is coming very quickly towards the southside as well towards El Camino and having this framework in place will help us be ready for that future time. Council member Tang.

Yes, I think I'm supportive of most of the elements except the one-time relocation assistance fund. I think it's just, you know, if there's one village center happening right now and that entire fund is exhausted, what does that leave for the future or other village centers? Um, I think there is a lot of opportunity. We just discussed all the permitting streamlining. I would also like to see um an economic development, you know, if a store is not open yet, if there's opportunity for popups, uh stores, things of that nature. But I think I would support it if we strike the relocation assistance fund.

If I could make a suggestion, um perhaps we don't need to make that decision today. Perhaps when the city manager does his analysis, he could do an analysis that says this is it with the relocation fund and this is it without you know make it severable. Is that something that you could do? I don't I don't see why not. I think we could probably do that. Yeah. So give us an option A and B for this and we can decide when we have the budget and uh and more numbers in front of us. Does that meet your interest, Council Member Chang?

I I think that's fine. I I just there's, you know, even if a a store were to relocate, doesn't know we don't know how long they're going to be there for and then if they end up getting, you know, having to move again. So, there's just a lot of unanswered questions, not related to the exact amount. Okay. Yes, Mayor. So, so I'll second what Council Member Chang just said. Um, I worry about the relocation portion. you know, from a cost standpoint, it goes up dramatically. Um, deputy city manager, our retail vacancy right now is less than 3%. Is that correct? It's about three three and a half%.

Right. So, so conceivably there aren't many locations within the city that that they would conceivably move to. And this is one of the reasons why the co-op to me was was very important to get that grocery footprint in there because conceivably that makes space. Um I worry a little bit about you know going through the Sunnail Cares program in during the pandemic and this was $15,000 about5 to $15,000 grants per business. The need was far higher than that. and you know and luckily um some of our big ticket um tech companies stepped up but but just for the the the cost of relocation and all that I have lots of concerns about where they would go and whether or not they come back and if they fail understanding it's a grant program we lose that money and we you know we just talked about TBR we just talked about lots of things that we would like to do um I do have a question from an economic development standpoint in the master plan, how does um the and I know that retail was part of it and I know that there were stages to to when different segments of that plan would come back to council or be be solidified. Can you give me a better idea of how retail in general is part of the plan? And and do we need if from from because definitely we see retail constantly moving to the city. You and and um Christine are actively courting lots of different lots of different retail and it's not just tech companies. It's it's retail. Um trying to get a better idea of the updates to that plan and the need.

Um yeah, thank you for that opportunity. It's um retail is a priority for our economic and strategic plan and it is um you know the the interesting thing about retail is that it's very market driven and it really depends on location. Um and you brought up a good point that I was going to bring up in regards to the vacancy. So even to try to assist for relocation with our vacancy rate being so low, it would be um it would be a challenge to try to find appropriate location for um where those businesses might go. Also the the improvement per square foot for some businesses depending on if it's a grocery store with refrigeration, different things that they need sometimes could exceed um a pretty significant amount. So you know I think uh the city manager mentioned that we could bring something back. I think from my perspective, I would really would like to understand what are the parameters that you're looking for in regards to funding because if if you're going to do a program, you want to make sure that you do it with a purpose. Um, and if you just put a very low dollar amount, you may be only able to assist one or two businesses.

So, just as a question and and what the what the master plan what the next steps for the master plan at least from kind of a retail standpoint. Oh, so the for the economic development strategia plan, we are um looking to do an annual review as to what what we've been doing in the last um since we adopted it. Um being able to present uh to council in regards to how the retail market is doing, the office market, the different areas. So we um are looking to bring that back and the idea with the strategic plan is that it wasn't a oneandone type of thing is really looking at the market how what are the conditions and and be able to update that and pivot and um create whatever initiatives might be needed at that time. When is that brought back?

Uh we don't have a time yet but uh it is uh something that we can work with the city manager based on um availability of staff resources and how many other projects we get out of this. Okay. Thank you. Yes, Vice Mayor.

I am detecting a fair bit of heartburn from my colleagues on the relocation assistance portion of this. So, one thing I want to be clear about is that the idea is not that we would fund a business's entire relocation. That's impossible, especially for the large grocery stores, right? That a large grocery store relocating could take that $3 million in its entirety possibly. Yeah, but what I will say is that if my colleagues do have serious concerns about this component, perhaps the thing to do is to have a motion on whether to keep it in or out now and we can vote on it and make a decision. Well, I don't know about a motion per se because we haven't had the council vote on what's going to move forward, but a sense of the council as to whether when the council votes on which items go forward would include relocation or not. I think you're looking for a sense of that and maybe, you know, a thumbs up keep it or a thumbs up, you know, don't keep it as opposed to a formal motion.

I'm okay with that. A straw pole. Yeah. Yeah. on on on whether to keep the relocation assistance fund in this. And what I'll say is if you want to keep it in, put a thumbs up. Raise a thumbs up now. And so I count three. I count three. Okay. So, all right. So, when it's when we get to the the voting here momentarily, then that would not be part of it. So, that we can consider the relocation assistance fund struck then. struck. So, are there any other proposed projects that anybody would like to talk about? Ask a question. Yes, Council Member Le.

Um, real quick, I want to talk a little bit about my proposal for the expansion of the staff advisory committees. We um we talked a lot about the team portion, but I want to expand um on my thoughts about the um age and the accessibility ones. The reason this came to mind was that during the process um during the Hullenback process specifically, we got a lot of public comment about how the um about how seniors weren't engaged enough in this project and how um this might be a burden upon um for people who have accessibility concerns. And it occurred to me that we do have these uh these staff advisory um they're not boards, what are they?

Committees in place and I think that we can better use their um existing uh expertise. Um my write up very much focused on for public works um projects because I had Hollandback very much in mind but I've also heard from um teens that they would like the role of their committee expanded that they feel like they are capable of doing more things and they would like to do more things for the city. I would like to urge my colleagues to vote for this. I think of it as one of those uh it is one of those uh smaller rocks to fill the jar and it has a low fiscal impact and I think that potentially it has um a high benefit for our city. Thank you. Yes, council member Cisner.

I will say that I agree and I also um heard concern earlier about you know not reaching quorum or or other responsibility. I I want to remind folks that for the human relations commission, the first chair was somebody we appointed who is a current high school student and he did an amazing job. He was there super clear about his schedule. So, um just because somebody is young and wants to do this, I I would say that he is concerned about um about them as you would be anybody with regular job and family. I think you council member

actually I wanted to talk about 10 uh with the reduced uh scope maybe it's not a effort as uh CIO pointed out and then I don't know what the fiscal impact would be but in either case that's what uh data uh display is very important okay thank you yes council member

um again 211 I purposely kept this relatively high level and just said expand and the roles um and and so doing I did that because of the concerns about um about quorum about um about keeping about having enough people if this when because these staff advisory boards are not a brown board we don't need to worry about quorum um the same way we do for other um boards and commissions you yes mayor and I think the assistant city manager or I can't remember if it was LRS um talked about part of this being brought up later in the year when we when we convene in the spring the the ad hoc committee. That's correct.

Thanks, Mayor. I'll just clarify the part that would be brought up to the council subcommittee is the part that might relate to our actual boards and commissions. So, the staff advisory body portion is more of an operational piece of it. Um, so I think that we would either way we would certainly have the conversation around the input that we got in November about evaluating potential options. uh that was more focused on youth I think if I recall correctly um in our existing boards and commissions that are appointed by council. Okay. Okay. Any other Yes, council member.

Um earlier on my clarifying question about the teen advisory committee, it was also about sort of the recruitment because they might age out or go um to college and leave. So that was kind of the clarifying point. And then I just wanted to talk about the number 26-3 that increased traffic enforcement. I understand it's probably more a budget thing that will come later, but I I understand we're supportive of um improved safety infrastructure, but I just want to point out that over 5 years ago is when we ranked um the popular sidewalks number two for DPW, and they're still in progress. So, and in the meantime, there's an entirely new school, Laurawood, that's opening this August. So, I just want to make that um known that there are still safety issues around the schools.

Thank you. Yes, council member Cisneros. Yes, I have some questions for the city manager about the um vape shop banning or limiting. You mentioned that as being something that is kind of already underway and you have it under operationalize and I just had a couple questions about that. So when you what do you mean when you say banning? Let take that.

Sure. Um we're going to be coming to council shortly um probably in a April um to do a moratorum an urgency zoning moratorum and then we can extend that for up to two years to look at um regulations or bands. Um so they they will be temporarily banned while we study it further from city limits. Right. Okay. Except for the existing established. Yeah.

And so is there anything that and is there anything you can do about a lawfully established business that's currently in operation say right next to a middle school? Um so um well there's there's two issues. So one is whether they are you know lawfully established which means they got a business license and a state tobacco retail license. Um, not I don't think all of them that are currently operating in the city did did all those things. Um, but that's something to investigate. The chief might have more information about that. I don't know. Um, but then the second part of that is they're not all, you know, there's like cigar shops, you know, that are um selling high-end tobacco, right? But there's also shops that are selling illegal products. So, that's a separate issue that um code enforcement and DPS um deals with that. And I don't I don't know if the chief can if you can talk more about your like if you find that they're selling flavored tobacco or cannabis and things of that nature.

Yeah, sure. Um these shops are something that we keep a close eye on and we work collaboratively with the county um to do inspections on. Um, I have been reading through some information sources, law enforcement sources that they're working on making these subst certain substances illegal. The problem is the law is always going to be slower than the people that are the chemists that are making these these u substance. So, we try to keep on top of it as best we can and it's a collaborative effort not just with DPS but with county resources. Okay. So, that and that'll come back that sounds like in April. Is that right? Did I hear you say? Okay.

I I just want to clarify, council member, I don't and and I I'm gonna make this statement. So, somebody tell me if it's correct. We can't if there's an existing legal legally operating smoke shop near our school today, we can't they can become legally non-conforming, but we can't kick them out of that space. That that would be um right. So if they're operating lawfully, they're not a public nuisance, um they're selling legal products, then and they're law lawfully established and our zoning regulations changed. So they're now they can't operate in that location. and they would be legal non-conforming,

but they wouldn't be able to expand or get permits to change, right, their business structure like for Okay. All right. Thank you. Those are my only questions. I agree that is an oper operational issue and that moved way quicker than a study issue ever could. So, so are there new issues to bring up and new proposals? Um, is this something new? Something with that actually just real

very short. Um, I I'm very satisfied with the response on what we're doing to prevent these going forward. Um, that said, you know, given the legal gray area that many of these shops operate in, I would be very keen on seeing something in the upcoming budget on increased funding for enforcement uh on existing smoke shops. We'll look at enforcement as a component of the overall work that we're doing on this.

Okay. Well, I think since it's I don't see any council members with their hands up that this would be time for a short break so that we can then set up for the voting. Okay. So, let's take uh 10 minutes and at 3:10 we're going to have council members vote.

Sorry. Okay, PowerPoint back up. I I'm going to explain. I'm gonna explain. Don't vote yet. See if I can. Okay. So, um, there's a QR code in front of every member of council. So, we're going to do potentially more than one round. Um, Tim said earlier that, uh, there's a potential of having, um, eight or nine of these council priority project proposals move forward to staff analysis. um for the first round um there are there are now 17 um items that are for you to potentially vote on and that's because there were originally 21. Two are now operational. Three were merged into one on permitting. So that if my arithmetic is right means 17. Okay. So um the kind of the science behind it which is very simple is you take to to in terms of how many votes you get for round one you take the total n divided by three. So you get six votes for this first round and then we'll see how many of these proposals achieve four council votes. Okay. then we'll we'll show up on the screen and we'll see what emerges with

four. Um whatever emerges with four then we'll go forward and then if we need to do a round two those will come off as will the ones that have either zero or one. Then the round two would be voting on the middle. you know what's what's remaining and we'll figure out the number at that time because we right now we don't know how many that would be remaining but that's the process is that clear with everybody no it's not oh it's it's clear okay I object to the removal of the ones with zero or one votes

oh I will I have done my fair bit of studying voting theory I believe that that is an unnecessary complication um we're going pick. I think that we should pick our top six without having to worry about things dropping off. Um, and then when we see what's left and how many items, you know, how much room we have left based on the city managers, I just like to pick, you know, we can figure out how many we vote for, we get to vote for out of the next batch, but I'd like to not drop anything. I mean, that's, you know, that certainly works. No, no problem with that. I think the the the thought process behind it was that if nobody voted for it or only one voted for it, you know, it may not have sufficient interest. But that's

Yeah. The challenge is if we're picking eight or nine and we all happen to agree on our top six, then nothing then if everything if we all agree on the top six, then everything drops off and that's strikes me as a little perverse outcome. Thank you. It's fine. And it's the first time we're doing this as a group, so we'll we have to be flexible. We'll move forward. Okay. It it is. But I I will just comment that I would love to see six majority proposals from everybody. That would be very clear direction would be the the counter to that.

Sure would be. Okay. So, um Oh, yeah. That's me, too. Okay. So, now is the time for council members to use the QR code and vote for your six

Okay, I have all the votes. It's going to take just a minute to visualize it because the way it does it is not useful. So, moment hold please.

I'll be my content. You just don't hear a lot of consensus really, you know, um support neighborhood serving retail permitting and regulatory. Um the uh commissary idea, the food co-op, the um safe routes, the schools uh sign standards, sign code standards, and the uh community funding program for Sunny available nonprofits. Those all have a majority of the council. So

that's so you've got a solid six there. So now um there can be a few more on top of those. I I would just like council to just make a motion for the top six. Vice Mayor,

I move that we adopt 2026-1 support neighborhood serving retail in Sunnyville 26 26-22 permitting and regulatory streamlining 202618 format analysis for creation of a food co-op dot dot dot 202613 reinventing and revitalizing Sunnyville safe routs to school program 202616 re-evaluate non-residential sign code standards dot dot dot and 2026-6 establish a community funding program for Sunnyville nonprofits. Can Thank you. Your motion. Great projects. Vote for them, please. Thank you. Again, great projects.

Thank you. Let's get it done this year. Yes. Yes, Mr. City Manager. Um, thank you. Uh, city clerk, can you please conduct the vote? Yes. Council member Cell. Yes. Council member Sternos. Yes. Vice Mayor Mel. Yes. Council member Cisneros. Yes. Council member Chang. Yes. Council member Lee. Yes. Mayor Cole. Yes. The motion carries. 70.

Council member Sherniv. While we wait for round two to come up, council member Shinvasan's off-hand comment did bring something up that I wanted to um mention and had been wanting to mention during this discussion, which is that historically we have had many study issue projects that have been prioritized and then not start work by the time of the next study issue workshop. It is my very strong hope and expectation that each of the prioritized projects, the projects we prioritize here today, if approved as part of the budget, will have at least had a start by the time of the next workshop next year. And I I doesn't have to be off to the races, but at least a scoping session, at least a marker in the ground that we've started on this.

Yeah, I totally agree. That was my intention of that comment. Uh yeah as we all know lot of steady issues we can use the termed steady issue for this uh have been lingering for many many years not even being studied so and then those which have been studied have not been implemented so what I'm looking for is implementation because all these 20 21 projects are really good project community value projects so thank Thank you.

Okay. So, for the next round, um so there were six that are that are coming off the board out of the 17. So, uh out of the 11, so I would say um everybody would get four votes. Yes. Give me one second. I'll put that up. And I also need to um remove those six from the round two, right? Yeah,

it takes a minute. The survey should be updated. I'm going to share my screen now and it should have the um proposals from PR one. Thanks for your patience.

Oh, okay. Sorry. Yes, that's I just did that. I'll change that. I'm sorry. This is uh very much on the fly.

Sorry, give me one second. That was how one one second. I'm apologize. If we have to do a round three, we may have to take a bit more of a break to set up the survey successfully. Well, we could take just take a break if you want. Yeah, let's take a five minute break so Maddie can do that without the pressure. It is fixed now, but feel free to take a break

for names. taking that. It should be correct now. And uh so vote for four and we'll see what emerges. Technology is great, but it's not perfect.

Mr. Mayor, I move that we accept uh 2026-4 clearing the sidewalk maintenance backlog and 202614 public sector workforce housing feasibility study as priority projects for next year. And if my colleagues want to propose a third, they can do that as a separate motion. Thank you. Is there a second? Council member Shasson. Second. Your motion.

Um I think these are two great proposals. Um I am slightly biased on one of them, but um sidewalk maintenance is one of the most perennial complaints that I received from my residents. Um and then you know the public sector workforce feasibility housing study. Um, I was very much moved by Council Member Lay's argument that this is an uh opportunity for Sunnyville to take real leadership on an innovative uh an innovative area of policy and something that, you know, attracting and maintaining quality public servants with the high cost of living in this area is challenging and this could have knock-on positive impacts for the city both financially and in terms of the quality of the services that we deliver. respectfully here my colleagues I vote

I don't have anything to say but I know this cannot be completed in a year so thank you thank you and and I appreciate the the sidewalk maintenance backlog you know this is a whole thing of much like we have the tree maintenance backlog trying to start planning for it and you know it's whether or not we will get there and how quickly we get there is a whole other thing, but I do think that that has a lot of value and and looking at workforce housing, it definitely is has been an ongoing question from I think all municipalities. So happy to support these two. City clerk, may we please have a vote. Mayor Klein, yes.

Council member Sabasan, yes. Council member Cisneros, yes. Council member Cell, yes. Council member Lei, yes. Council member Chen, yes. Vice Mayor Melinger, yes. The motion carries 70.

Um, we have a motion in this corner. Can we make that? Go right ahead. I would like to propose that we also adopt the um expansion of the teen um age uh age friendly and accessibility um committees. It's very it it is one of those smaller rocks and I don't actually have the graphic in front of me to see what the big things are, but I would appreciate that at least moving forward to the next step of um of a write up from staff and seeing if that can be potentially implemented. Can you remind me what the number is? 11. Thank you. Is there a second? Second. Thank you to your motion.

Um, thank you very much. I um I'm passionate about this. I'm always passionate about expanding the voices of our youth and particularly um with regards to accessibility as many of you know. Um I'm the only able-bodied person in my family. This is something that this is a group of people that are not often um um consulted in um projects that very much affect their lives. It's important to me that we are able to um reach out in a decisive and purposeful manner to get their opinion rather than relying on public input from people who may not who may not actually belong to this community. I think that we have this existing um area this existing group of experts and we should do better by consulting them. I think over my 20 years of being involved that uh in the community and volunteering that the more you involve the community in planning and advising um uh you come up with like expanded uh ideas which make the project and the community better.

Council member Chang, I have a clarifying question. Is it about all three um advisory committees or is it about the teen advisory committee?

Sorry, it's about all three. Um so we have three existing staff advisory committees um for teens for um age friendly accessibility. So um uh seniors for the most part and also accessibility for people who have um who have disabilities and other needs. Um so for my write up I focused on public infrastructure, public works um and that's what the write up is about. But for the team specifically, I would say that there's opportunity there for different expansion or expansion in different ways because I know that that committee really wants to do more work.

Any other comments? Council member Cisneros.

Yes, thank you. I think that if we were to move something forward off of our original tally, this would be it because of the impact that it would ultimately generate in terms of community leadership, giving us better additional perspective to work on our other issues. And this isn't, you know, this isn't allocating budget resources to it. It's like, let's look at this alongside all the other really important things we have to do. And this is a really worthwhile way to do that. And if nothing else, we come out with a much better idea of how to um incorporate this into a future year. And and so I'm very much in support.

Thank you. And I'll support this motion. Um, I do want I do hope that when uh this comes back from a writeup standpoint, we clarify uh what what's already being planned from improvements so that you know it's very it's it's well scoped um not just spec spec, you know, the the scope here is multiple um staff committees that that are giving recommendations to staff or multiple committees that are giving recommendations to staff. I'm hoping that that we'll talk about some of the efforts that are already in the works specifically to highlight the teens and conceivably um our seniors and how how to how to optimize their input at the city. But happy to support this motion. With that, city clerk, can you please conduct the vote?

Council member S. Yes. Vice Mayor Millinger, yes. Mayor Klein, yes. Council member Cisneros, yes. Council member Lelay, yes. Council member Serbos, yes. Council member Chang, yes. The motion carries. 70. Thank you. Are there any other motions? Council member Chang. Um, it's not a motion. It was just a comment. I think it would be a great opportunity now that it's passed um for them to provide input if they can look at it about the shuttle and how um when we do marketing and outreach how they'll look at those materials as well. Thank you.

City manager.

It hasn't been funded yet. Um, thank you very much um, everyone for uh, your work today. Um, very much appreciated. I want to just take uh, one quick moment and once again thank Sarah and Michelle. Um, also I want to thank um, Victoria Catel and Rebecca Perry who helped put together the logistics. uh Patrick Mcanti who's uh I don't think he's here still but uh our IT support who um put together this room set up and lastly uh Sandra um Brahas who uh clerked us our our meeting today so um so David could uh do other things which is great. So thank you Sandra. Um, I wanted to take a second to to note um the uh really great art that Maddie added to all of the little uh post-it notes. So, and for your participation in managing the voting. Thank you. And lastly for Jan um you know facilitating the entire workshop and getting us all the way through this revamp process. So, thank you very much. And and then I'm sorry, lastly, lastly to all the directors and staff who attended today to support this workshop. So, thank you everybody and thank you mayor. I'll turn it back over to you.

Sure.

Sure. Thank you all for for going through the process today. You know, this is uh one step as we move towards our budget workshop and you know, I'm sure uh it'll be interesting to see where that budget looks like and and ultimately where this where these priority projects stand. That's the next step. and and you know hopefully we will have and I'm sure you know the city manager and the director of finance will give us appropriate flexibility as we're making those decisions at that workshop. But I want to thank everyone for being here. Uh thank you Jan for facilitating and all the staff that that work behind the scenes and you know our directors that are trying to do two jobs being in the room and managing their their staff uh remotely. So thank you all for being here. This workshop is adjourned at 3:51. Thank you.