Board of Aldermen - Regular Meeting

Pledge to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. This first part is going to be a work session. Call that to order. Make sure we have a quorum. So, Alderman Zinduda here. Alderman Brian Helms here. Alderman Kathy Bourbon here. Rose Rosenley here. All right. All present for.

All right. Presentation by First A Committee Bank regarding options for jokers by waiting on our FEMA SEMA reimbursements. to some hiatus briefing. If you want it in your presentation, you can floor is all yours. Um, so when thinking about the situation, there's probably two options. cuz there may be more, but two options that would be very inexpensive um and get you cash pretty quickly what you're needing and then um it would be interest only on what your amount is that you're borrowing. The first one would be um the kind of thought process behind this. The first one would be a lease on the pavement. So, we would do the documentation, lease the pavement back to you for $150,000, and we could do a 5 to 7year repayment on that lease. And that's typical. Cities do that. Um, the difference would be that you could pay that off at any time. So, if you get your grant funds from FEMA in 2 months, pay it off. If you get it in 6 months, pay it off. If it's you get it later than a year, then it would just go into term payment. So, you know, just in case this draws out a little bit, it is the government we're talking about. So, just in case it draws out a little bit, you know, if it takes 2 years to get your funds, then you've got a second something in place.

The other option would be what they call tax anticipation note, which is less than 12 months. So, it means that you can take a 12-month term and you wouldn't have to pay anything on it. You would pay interest. We could do an interest monthly interest payment or we could do an annual um interest payment. At the end of those 12 months though, it is a note. So, in order for you to be able to take out a note, it has to be paid off within 12 months. So at the end of the 12 months, you would have to pay the interest and the principal in full. So it's kind of why the other option was to okay, if it takes longer than that, we've got something in place just in case FEMA doesn't come through with 150,000.

You can't roll one into another.

You cannot not with the tax anticipation note. Now, you could possibly take tax funds and pay off that note, and then we could do another tax anticipation note for the taxes that you'll get it the following year. But really, it would have to be completely cleared out and another need out there. So that was you're looking at probably interest on either form would be about 4 and a half to 4.75. So interest rates have gone down a little bit. The only cost that you would have to do the lease or the tax anticipation note would be $120 and that's for us to file it with the IRS for you and to do a UCCC filing on the pavement if we did the if we did the term the lease agreement. CC flowers like $20.

So we charge $120 would be our total fees to do all of it. Well, so the interest was like $6,750. Is that correct? Yeah. And then it so it would be less if we received their money earlier. Yeah. So anytime you pay it off sooner, it's simple interest like you know a personal loan. So if you pay it off sooner, if you get your funds in 60 days, you pay it off. You're only paying interest on the 60 days. Then for me to understand this, the other option we have 12 months, that's a balloon at the end for the interest.

And I was just curious, you know, how would we budget that, right? So ballooning would be a reasonable option. Yeah. Not on tax rate. Yeah. So, can we use the funds that for can since we're in the situation created as a result of it being held up, are we able to use some of those funds to cover the cost of this interest on that? Yeah. When I spoke to a before, they shut like their communication down for the order.

Mhm. Um, so anytime there's a lease or like a claim or you know deductible paid out, they pay that. Like our park deductible, they are going to reimburse us for that. That's already at state level, but everything's frozen. There's $19 billion sitting there. So because until they get this all straightened out, which I'm hoping March 31st, but there's no guarantee like I said. Yeah. like it's like you said if we did that that money would just go back to pay off what's left or interest wise and be done and then we continue on with the others. So

and have we received any dispersements of those funds to begin with? Uh yes, right before not including the insurance payout. Uh I believe it was let's see here. This is the the park one. So cuz it's not closed out yet cuz it's not finished but it's showing uh 3902918. That's what I'm showing here from the FEMA. So most of that goes to the park.

To the park. Yeah. That's that's plus you know the insurance deductible and what they paid us on the park and uh I guess the contractor jokers is uh pressing us to pay these payments of 150 to them.

Yeah. Yeah. He's beneficial really. I mean cuz they had meetings and you know as well when you came when you did that for me with them and Todd was with you everything was squared away you know when everything was going to go just like this and I just sign it and then when it's completed sign on and I just get paid and then how much more cuz that was 500,000 or something like that I think

that's with asphalt that was with overlaying after they put in a new water sublines, but without over here being an issue and that I talked to him earlier. So, we're working out something. We left a 20% cushion just in case there was an issue. You never know getting into this. So, there could be some cushion, there could be not, there could, you know, you never know. I mean, and where are we in terms of percentage completed? Uh, like if you do 150 out of 500%.

Well, they do it by category. So, Culver's at probably approximately 90%. They have 160 linear feet left to do on that. And then, you know, they're going back seating, grading, mitigation, all that. like down here. So after that part then they have the other part because you you doing the you know your grade leveling and then as widening and everything else for third street

there's well there's local streets a street third street cedar street I mean these cutouts are sinking there's no bedding under there you know our previous engineer was on the plans obviously we all know it's not like it says, which has been a battle for USDA rural development and even me and Michael have fought tooth and nail trying to get this, but it comes down to us taking appropriate action on our end, which Yeah. So, can I Yes, sir. So, you've already done all your research on us.

Um, I just got financials today. So, this is I need credit approval, which wouldn't take very long. I mean, we'll look at the financials. Make sure that you decide to go with the tax anticipation note. The tax anticipation note can't be more than the tax revenue. So, we'll have to look at some of those little quirky things, but um you know, uh turnaround time could be about 30 days. What we'll have to do is you would have to post the meeting where you approve the um the bid process. You'll approve us to do the bid. Then we'll come back with the documents and um you'll sign the documents at that time. The resolution and the documents

and that would be within 30 days. Yeah. And looking at this next steps here um so these are the things that you need from us. Yes. Yes. And you've been in contact with our clerk these things. Yes. So, she got a copy of the letter and the insurance requirements are the insurance that you currently have in place. Anyway,

um and then um I have the 3 years financials. I got those um this morning. And then um we'd like to have an operating budget, but that's not a requirement. Um, if we do the tax anticipation note, we would have to have it because it's going to put this payment in next year's budget when you do it. Yeah.

And then anything else that would support the project. So, if there's particular areas that you're working, we would need addresses and we just put that in our um in our file. That would be, you know, asphalt as collateral. We're not going to come take the asphalt. So, you know, It's uh but we do you know we do file the UCCC filing in that on the um if we do the lease like the five or sevenyear lease this um this is the only two approaches we have the two options and um

and tonight what we're looking for is we're want to decide on which one of these options together you want to talk about these options again anybody I mean it's the session. So, more than happy to be on You've done a great job explaining it to me. Thank you. I can understand it. I I have a question kind of. Okay. I do you guys anticipate a quick turnaround from FEMA or is that what you said maybe in March when those funds are available? Well, given the last administrator of FEMA is no longer there, might be a while. March 31st he takes over. Yeah.

Um due to the fact I'm not going to go early in political politics but um Congressional Oversight Committee did put freeze on those because of over expenditures of somebody's desires but and so that's what that happened there. So to protect those disaster relief funds that approved, they froze that for a reason. And that's, you know, and like my uh point of contact points out, he can only tell me so much. It's the AI list of there's no call tell,

he just tell me what he was ordered to do cuz I mean he's the federal government part. Homeland Security is absorbed FEMA part of it. So, it's just everything's went to the CRC task force lead got approved. I mean, and then even the reimbursement on some things and amendments got approved. So, there's just like I said, the park came real quick as soon as everything looked good. you know, they sent us money ac quick or might be more than a year. You may have

I have a customer up north that um it's a water district and they've been waiting about a year and a half and their cost overruns now are about $6 million. So, as they're waiting, the cost is going up. Yes. like you know friend of mine older men in district 5 in St. Lewis, they're waiting on 11 million that's already appropriated. Then you got Perryville. They also Perry County is waiting on money too. St. J as well. I mean, we're not the only ones waiting on this is another one. I mean, we're trying to all end and our contact leads, you know, they canled our meetings and everything else that we're supposed to have scope-wise till everything gets kind of settled down.

Yeah. So, I guess let's discuss case scenarios. You know, there's two options. And this 12 month one, if it drags out to be 14 months or something, we're kind of at square one at the end of 12 months and we have to pay the full 150. The full 150 plus the interest. Plus the interest. So, but it could be a huge deal if the money came in. Yeah. And so what's the difference in terms of cost in both scenarios? Like if something came in at 14 months versus um 12 month.

So looking at both of them side by side, they're going to be the same rate. We're going to price them the same for you. The cost, the fees are going to be the same, $120. So, to me, it's almost a no-brainer if it was me because my first payment will be in 12 months if I decide to do the lease. It'll be all interest for the year, and then it'll be whatever principal portion is owed. So, you could owe the principal portion of a five or sevenyear lease plus the interest for the year, or you could owe the full amount. So in my eyes, I think I would take the lease arrangement so that if it doesn't come in until the 14 month 14 months comes about, I can pay it off and I don't have to worry in a year.

The lease is voided. Yeah. Yeah. So the lease would be cancelled at that time once you pay it in full. And then for us budget wise, you know, they could watch it run. Yeah. Um, like I said, they'll come in, you know, but like I said, you ran in there. That's why I told on this get go and, you know, we always want to cushion. Mhm. There's always things we we run into. We don't know. So, for our budget, we'll be paying $562 a month. Yeah. If no principal with no principal. Yeah.

And you could pay it. We You could wait and pay the full amount at the end of 12 months. Most municipalities do an annual pay or they'll do a six-month interest and an annual principal. So, we can set, you know, that's whatever you want to do that. And so, with our our clerk is up to date with us, Mr. Mayor.

Yes. And uh so I'm fine with the lease area because we know what's going on, you know, and uh and in our projections of income and things, we can kind of handle it and uh with no problems, no surprises that way. Yeah. Um, and knowing that we have everything that you're going to need, you know, to to close it out, wrap it up.

I would my my feeling is that our option number one is probably the safest way for us to go as a city. But that's just my opinion there. So what is the I guess what is the extension of FEMA not paying within a year like I mean what is is it could it go beyond beyond that year

they won't tell me I mean you can read from my portal it's a robot response you know I can read it to you or bait him you know and it's crazy because you can't legally talk to I mean like what's going on because it's the Department of Homeland Security. So like I sent to Kent, you know, and Joker's financial board and everything. This is what was going on. I've been in touch with them. Hey, and they've been more accommodating. You know, I'm not sure if there's penalties, but I mean, some of them is if I go to my rep, go back here and I'll tell you exactly what I get from them every time cuz I even tagged them in. And it says here, this is the last part. because I tried the other day to get a hold of them, but uh due to the fact that they're I don't even know where it's at. And you've probably seen how many people I've been through with FEMA's uh structuring. Other municipalities have too. So, but there's a possibility. Yes, it could go depending if they can get a budget. The whole reason was that former DHS person was going. It's all on the news. I mean, if you look Christy

Nome and you'll see why they throw the disaster relief funds because DHS overseas, not just FEMA, they do more than one department. So, it's just like sucking the life out of everything. They go after 287 G contracts which counties north of us, south of us take advantage of for cop cars and money and that's been allocated for that just for immigration reasons which this town does not do that. So that's you know what I'm saying? It's not just here.

So I mean I guess have you anybody ever heard of them? I mean, we have to have some kind of safety net to know that they're going to pay, but we also want to make sure we protect ourselves, but I mean, is is has anybody ever dealt with FEMA not paying like, you know, longer than a year or two years or um in your time, I mean, with deal municipalities, I mean, what have you ran into? I mean, I've seen it both ways. Yeah. Usually FEMA's better than like the USDA and some of the other ones. So,

cuz it's really state funding. FEMA approves it and it goes to the state, which is SEMA, and they're the ones that fund us. So, once it goes to state, which you know, Martina once she revised me, is this correct? looked over. Yes, correct. Boom. Within a business day, it was in our account. So, I mean, that's how that gets released. So, they have a federal oversight and state oversight and then like that. Well, we shouldn't be worried about getting the money that's been approved for us. We just don't know the time.

There's no time frame. I've seen, you know, CRC's the last state. So, and I think they knew something was going to go and happen, but all I did is automatic replies. It says, "Thank you for reaching out to current federal funding. And depending on the nature of your inquiry, email may not be unable to respond to your message until the conclusion of the funding it. And there may be a delay in our response because they blocked out their all their email. Now I did get a hold of him and through personal ways and he told me that it should resolve because I mean everything he's we're one of two towns that aren't finished yet I think of payouts for projects of that year. So, but we had a meeting scheduled cuz that got, you know, shut down after everything. Um, trying to think

the regional authority have any infamous. Does Delta regional authority? Yeah. They're they're state. They're not Okay. Federal. So, this Well, there's two issues. One is the funding and the other is our contractor who wants to get paid for the work that he's done now. Yeah. We don't presuming that we don't have the funds to just cut a check to pay. No, because we can federal funding in order to do that. No, but you were correct. And the last message I got from him is in person or a person that he knows

through, you know, said, "Sir, right now, unfortunately, below his response that I am only authorized from my chain of command youth. I had already sent your projects ahead of time up to CRC for final review. Due to the current federal funding, hey, FEMA no long will need to reschedu our meeting. FEMA may be unable to respond to your message until the conclusion of the funding or there may be a delay in our response. I would re recommend for immediate response to reach out to your state state representative which I did not once in some of our congressional oversight committees. I told Brian Wilin and he his staff was supposed to give me an answer 3 weeks ago, four weeks ago maybe about now. I messaged him and said, "Hey, what's the status on it? I can print that off for you." he reached out, I get no response. So when we reach out to our district, you know, representative when we used to have Dale Wright, you know, what else am I supposed to do? You want me to go to votus? I mean, I keep writing and writing and writing and it's just like they're more worried about other things. in unless it's a life and death emergency. That's the only way I can get allocated emergency funds and right now asphalt is not life and unless the road but that's it. I mean

so our decision for this is that this meeting or the follow um we got to make one cuz they're going to be pulling out. Yeah. I mean, they have a board of directors like you guys, right? So Todd's been holding him off with hand cuz he didn't think it was a move and then it's just been back and forth trying to figure out which way this ball was going to land, you know, and then boom, it started with just a small breeze

and then park money come through. We didn't think anything was going to be really sub about it. They scheduled a scope meeting with you. come down here and then all of a sudden bam, they cancelled the other meeting to follow up the finish. So that's where we're at. So is there any reason to think you're going to need additional money to to fund this before FEMA comes in or do you think this 150,000 is going to get you? To be honest, I'm not sure with what's going on over here. That's what I was wondering cuz I still see construction run.

Yeah. and we've but that's prior engineering and it's caused a lot of issues but it's all being done up to standard now. Um, I'm trying to put it the best way I can where I don't put myself in any litigation purposes. But yeah, um, so given that circumstance, things have kind of went a different route because of flood mitigation. Okay.

And then you also have FEMA flood insurance. And I got people that were previous administration worried about how raising everything up and doing flood mitigation was going to affect their FEMA flood insurance whenever it was never done correctly in the beginning. So, but my thing is it could it's a possibility.

So, knowing that we could throw a third option in there. We could do a line of credit up to the 500,000, whatever would fit into your budget because if the FEMA didn't come in within a year, they would give me a year to do like a draw period for you all and then at the end of that year, we would turn it into that lease arrangement. It would be written into the documents and we could do that within a year and then if FEMA comes in, you know, just like we talked about, but you would have that draw period. So, of course, your first draw would be that 150,000 to Joker, then the other funds would sit there. You wouldn't you wouldn't be charged any interest until you drew on that line. And then at 12 13 months, that line would turn into your lease payment that's on there. We we could fix the rate now.

Yeah. The rate it is. So yeah. Yeah, we can fix it now. So it would automatically do that is I mean I I'll be honest with no project when even after they met with you and with the cushion you know actual cost was around 5 550 somewhere around there. That's asphalt, the drainage, the elevation, emergency route, all the streets, all the rehip, everything. Not counting the grant money that's already been allocated and done, you know. But thing is these like where you're repairing it is crumbling.

They're th you know, but that's just that's for another day, another time. So, yeah. I mean total amount was 560 but we budgeted for almost 590 to give us that cushion cuz you always want to give yourself you know not over you know too much but not undercut yourself cuz you never know like I said I mean that's cuz you're going to have 10% waste but w save cost from helping them and and also reutilizing um fill over here for elevating that side. Mhm.

So that cost went down some, but it's kind of trying to offset everything. But on top of this 150 here, we're talking about a line of credit with a possible draw of 350,000. Then we could forecast completing the project put it all into the and then we could submit an application to FEMA to re-evaluate or what some areas

but if things drop out that long then the likelihood of completing running it to completion since we don't have the funds and we be borrowing it would be marginal like if I the entity, you know, that was uh needing money to do it. If I was seeing that the people that were promis promising me funds to complete a project were bailing on me at 18 months or something like that, then I wouldn't be going into debt another 350,000 to uh get to that point cuz there's no way that I'd have the money unless I grant of some kind.

Well, it's any business. I mean, I see where your standing is, but I mean, they floated us and even with the inconvenience and everything else and letting them use their machinery, saving us thousands of dollars. Right. Right. I mean, I'm just saying devil's advocate. It is a devil's advocate, but they they're the only company that's been more willing to help us and, you know, we can come back and fix what we're not happy with. No, they've been great. I mean, I I'm in favor of uh doing whatever we can to expedite their payment

and they have a board and they have to you know it's a family operation. It's not like you know Bowman which there must be some bad blood here because I was told by certain individuals it wasn't worth a millionaire. They weren't interested in it. So I mean and then the other company was just looking for how much money it was not the quality. I mean, you can go cheaper, I guess, but like the saying is, you get what you get, but I mean, they take pride in their warranty, you know, and just like up there, I brought the rock situation up and there's spots are going back, too. I mean, last year they had finished what that part of the road and tapered. They come back and they're some more and they're going to do some more. And then we had 90,000 tons of asphalt left over. And then they went down and the wash out down by the park. They put that down there just to hold it together to get by and didn't charge us nothing. So I mean it's like you said the devil's advocate. I mean

15 I'm going with 500,000 what Jan was chanting right what she was saying about that draw having our arms around the scope of the project now basically there's a limit to it would be also reassuring to know that was there even though we didn't use it

and we only have to pay for it if we needed to use it would be I welcomed, you know, to say, "Okay, this is the project. We know we have the money there. We've got this coming in here." and uh all the way around the residents would be happy knowing that we're going to be able to do it and uh regardless of I think the time it takes to get this done and we can say we got our this is I mean engineering wise we've spent a lot of time on this even before boots on the ground

and I don't even like I said the park was done pretty quickly and then it's took through but I mean there may I know the asphalt was part of it but we left that 20% cushion give or take you know so that may leave us with enough money to pay the interest on it from that cushion or may not I don't know depending on what happens here with cedar because it's not good but we're trying to figure out the best way to mitigate that where we don't have to do what we tear the whole road out and redo it because halfway doing something.

So So it looks like we're wrong. I mean bring up any concerns. I mean I'll bring it up my portal and you can see it won't say this say please contact your rep contact which I guess is Bryant, right? That's only right by now. Yeah. So, uh for the purpose of this work session, do we need to make a motion to accept this? It would be option three then, right? Yeah, it would be option three. Option three.

And then the next section actually folded in cuz you know it's slated here for resolution 2605 to accept the bank proposal for payment. Yeah, cuz I mean they've been asking for two months, three months now. I mean that's why I'm So is it the same resolution? Yeah, same resolution. It's just uh we'll have to label it option three, I guess. Just to do an amendment three. Yeah. And I mean now on on the three on that one, is there any changes or is it just the same?

It'll be it'll be the same. It'll just we'll go ahead and issue a check now for 150,000. You'll have 12 months to use the remaining funds. If you don't need them, then at the end of 12 months, we'll turn it into that lease payment. Okay. Now, um we could probably do we would need the scope of all the projects because instead of moving to some payment, it would be the scope of all the projects because that's what the total amount could be. So we'll need the scope of all the projects and then we'll list those on the UCCC which I have all that. Okay.

The engineering and then um some of the payment reports and then um jokers actually what they propose. Okay. And then for budgeting will you give us an anticipated lease payment? Yeah do that. Um I'll do that with the 150,000 and then with the 500,000. Yeah. How many more projects would you think they still have?

So, okay, the first one, the cover's drainage was one and then you have asphalt which is one. There's 10 total, but then we nixed one because it was oh the plant. So that was kind of double dipping because we got that grant for half a million, but they approved us for up to the point of award grant for all reimbursement of labor, materials, parts, and everything to that point. So that's in there, too. But that's just going to go back into our budget, you know, for sewer. So that one don't count. So we're down to nine. And the rest are just um uh let's see in this one asphalt flood mitigation shore up which they already did like three or four at one time because one was a sinkhole.

They fixed that cuz it's falling through. Then the the covers which you see what they pulled out and then the drainage system. The ditching was a third because it's separate from covers. It's just flood mitigation down with an angle. The fourth is um administrative. Anytime you guys had time looking at it, anybody's time the scope meetings like what you took, we get reimbured for that at whatever administrative wage or prevailing wages. So like doc, you'll be higher because you're a doctor.

Yeah. because they classify you as a doctor. Is this I mean consulting for Yeah. You get paid you anybody that's involved in this gets reimbured or paid back in the city gets reimbured too like employees helping them forced labor gets reimbured. That's category Z that's at the final end. So they take everything together helping jokers. Yeah. anybody or helping in general like any meeting, phone call, text

or anything to FEMA, that all counts. It's time. And I mean, so take that or you've had to go get something or like that or take this phone call and it's an hour long. You get paid for that hour,

but it goes back to your time. even though we elected officials and considered employees or whatever, but that helps benefit like the admin budget by going back into there. And then you also have what's called the force labor count or um the tractor, how long it ran, you know, your machines, how long they ran. That's another category. You know, when they take that and and they take the size of your generator, how many hours times that by that, and that's what you get back. Let's see.

I can break down, but it's like 20 pages of cost. Like you look up John Drew Lawn mower push broom this many hours. I mean, they got everything on that and going down. It's each one's got a code. So, you got to put the code in on Excel and then get all this sent to them. And it's kind of a strange thing, but they've been helping cuz we've been contracted out. We've had forced labor and you know hauling and helping them. So that goes towards that amount. Yes sir.

At our last meeting we talked about the contractors and everything. So is Joker's uh the general contractor subbing out to other people or Joker the contractor handling the scope of the project? They're they're one and one. So all 10 of those are handled by Joker. Well, the park the park isn't and admin isn't and also just the road servicing drainage covers and is handled by jokers. Okay. So, um has anyone else approached us or we approached anybody else for any any needs in engineering of these projects at all?

I put a solicitation for bids out and nobody hit. Even for this, we have money for this building allocated as well as over here on the side the tree went in and the leak and like above your head if you don't see like right there Brian sagging cuz there's water intrusion. Maybe it should a little bit but that's that's where that comes into play. But I asked for mitigation which doubles the amount of the ward. So when they do that, it just helps with the mitigation process of that thing. So if I ask another question, here that thing's going to pop on my

used to have my phone on. No, I just jok people. We work with them at the church, you know. I mean, outside of the uh city and uh they did a lot of work for us free. Yeah. Just because they're members of the church and community. And I I just think that the scope of the project's pretty big for one company, you know, but uh if they're if they're detailing all this, we'll need to know the scope of the project for Janer. Um they're the ones that'll be producing that or do we produce?

Yeah, I can produce it. I can get uh Todd Wiler to get in touch with her. I can get in touch and we can have, you know, send it over. I mean, some things have been adjusted since the original thing we dug down. Things that said was 36 in were actually 10 foot. Yeah. So, I mean, and then we had concrete with sheet metal for around three tying them together. Well, it's seems like to me it's a good time for us to go ahead and get our arms around that, especially since Janet's going to need that. We're going to need that maybe by the next meeting to say, "Okay, this is where we are right now

and uh this is what we we already know." What's reassuring is that three u because this clears everything up as far as where we're going. And uh so if we um have option number three enough in our notes for us to vote on that. I mean we should have enough. I mean we need just to repeat it. It's very simple. Yeah. We would just have to change what

I was going to say if J could just repeat that what it would be for number three. It's very easy to do it out here. We put it into our notes and we can make it and go option two. Option number three is what I pass. That's a 150k front ended. Right. Mhm. I'm doing weight for you. And then the 350, right? And that be the lead if needed. It' be a 12 month line of credit. 12 months.

And at the end of the 12 month, it would turn into the lease purchase agreement with a I'm assuming annual interest and principal payment is what you want. Okay. in the first 12 months. Are you wanting no interest until the 12 months or you wanting to make a monthly interest payment? We can do it however you want. It's up to you. Uh if we're looking at having funds coming in to pay that, the temptation would be to wait and uh uh and do it as kind of a balloon at that point.

But, you know, everybody's unsure. with um uh the safest way to do it would be to pay it payments monthly. I I would think monthly because in the likelihood uneventful likelihood that stretches out then you don't have a $6,000 hit and we've already prepaid it and it's easier to budget because it's part of the monthly thing and it doesn't encourage spending because you know that you have a 500 60 whatever dollar monthly payment that you have to make every month. So you're not going to keep companies and people have a tendency to spend what they don't have thinking that they'll have it later.

So that number that you're mentioning is that principal interest that's interest,000 interest. So then at the 12 months, do you want to turn it into a monthly payment if you have to or do you want to make it an annual payment at that time? annual payment monthly payment after that at that point you think yeah monthly budget I would think we paid monthly from the get go but that's how many years

um you want to do seven years yes let's go to seven years that be the long so on the sevenyear on the 150 at 4 and 12% % principal and interest would be like $2,85 and some change. So basically $2,90. That's monthly after after the 12 months. Mr.

And that's using the full. Now during that uh during that period of time if we start with 150 we would draw on the 350 and they would not start paying on that to the end of that first year. You would if you're doing um monthly interest payments, you'll start paying on it the day you draw it. So if you draw it today and the end of the month is tomorrow, you'll pay one day's interest for that month. Okay?

And then the next month you'll pay however many days you so it'll be a daily basis. So our thing for payments would be this pay interesting and loan payment interest payments or interest and principal payments. Well, the interest and principal payments would start after 12 month. Yeah. because you'd have a 12-month draw period and then you would go to your repayment period and that would be the $25.

Excuse me. It seems like to me the safest thing for our city to do is to put it into our budget and have a payment after the 12 months, you know, so we know. The other thing is that money could come in. We don't have that happen at all. You may be coming in a couple months. I I love being able to put it in the budget though so that we know in a year that we have to have this money available for a payment and we know what the payment is and basically under arms run and that would be option that would be in option three. Yes. Which gives us the extension of $350,000 to draw on. Yes,

I'm comfortable with that. I think for us as far as our budget goes that's a good saying hey we get just at the end we're saying at the end of the first year at the end of the first year it's not going to be $500 it's going to be $2,000 exactly you're saying all year that's not in our budget right now but it could plug it in there. But uh

yeah, go ahead. Oh, so I would it's not in the budget. Then another way to approach that would be to still take that money and put it in uh in a reserve account or something so it's available at the end of the year because we're have to pay it anyway. At the end of the year, we're going to have to pay you $6,000, right? No. At the end of the year, if you only draw the 150 Yeah. then you're only going to have to pay um the principal and interest starting the 13th month. That's if you pay the interest monthly through that first year through that first year if you did pay.

So you could do a couple different things. You could adjust your budget now for your monthly interest on that 150,000 or you could wait and pay that interest next year so you don't have to adjust your budget. It's up to you. Yeah. And that would be a month some $6,000. We talking about that being in the $2,000 payment. Well, that would be the 500 a month. If you didn't want to pay 500 a month and adjust your budget for this year for 2026 or whenever when does your fiscal year end. September. Okay.

So, you'd have to adjust it now through September to get your budget to match. And then September when you you would do your how many months interest until our 12 months is up and then you would do your principal and interest payment. So you have a little of both next year. Yeah. So I think what you're saying as far as going ahead and putting that $500 interest in budget now. Yeah. either one way or the other just so that it's a done deal and we don't have to deal with it at the end of the year. Yeah. And you know come up with extra money

all of a sudden because we're riding high in a couple areas administrative stuff already. But when we start working on our budget in August or September this year, we would still have time to put this total thing in our budget and have that whole 12 month 12 months to check could come in.

We can put the money in, you know, something else. But uh so those are the those are the options. But um other board members I mean either way I mean because like you said we can't just to put the money aside if we're not going to budget redo our budget put that money aside into an account so we have it there and yeah I mean we're technically budgeting in there but we're not making the interest payments.

The thing about the budget though is we're having an opportunity here, since it's not in our budget now, to put it in the budget for the next year and have it ready for the payment of $2,000 if we have to and not put any money out right now and no risk really. Um, we could get the payment, but we for sure know that we'd have the money in there for the payment of $2,000 something dollars at the end of the at the end of our 12 months. So, um, but, uh, either way, we're going to pay it because right now we're in the middle of our budget year and we didn't budget for this, right?$500 something dollars. Not that that's a lot of money, but we have money to designated for everything else. And, uh, I think it's a wonderful thing to be able to have that opportunity.

And, uh, but, you know, we're about to go through a budget process in a little while. And knowing these facts now, if Janet can put together that for us and get it to the clerk, we can have that ready and put it into our budget from there. Yeah. What will my signers be? Yeah.

So, who's the secretary? Um jazz and all the men in what is this? So it took four days to fund this. I was in the how long it took from when they got to the state and funding from CRC. It was four days till it hit for the other thing. Soon as they got it. So it's almost immediate.

Yeah. 4 days after two days just adding in and then the rest is just the bank transfer you know like an a into our account. So, Jan, before we close on this, we signed these papers and stuff like that. Um, so what does the posting look like tonight? Did you have um Did you get option number three in what you're saying? No, we can put Yeah, we'll put option three in there. We'll get a copy in the minutes and we'd like to have just your posting. Yeah, we can do that.

Then you can probably close at your next meeting. I'll email the resolution that I'll need signed authorizing who will be the signers and then um I can get the documents in about a week after me and pull them all. So another month no um our next meeting is next month but meeting is at 7:00. Oh, that's true. I can't join that quick. I'm sorry. But we can call a meeting for that.

Go ahead and do that. I guess my concern is is that have we articulated this u option number three clearly enough for us to all understand what's going to happen and what we need to do on the next budget and where we have a line item for the bank here. And we know that I know that you're going to put all that down. Are we comfortable with that where we can vote on that this evening so that they can move on? Yes. Yes. Option three. Option three. Okay.

Does anybody have any reservations? Now's the time. I know it's kind of a name. But I didn't anticipate that shut down like anything else, but no control coming in. at all. Yeah. Formally it would be we not making any payments. Informally, but you know, I guess we'll just monitor the budget and if we have money uh to set aside for this that we should. Yeah. And then we'll have it available in September for control over Yeah.

budget wise. So, and for Shannon closing this out, she's still going to need the scope of the project, right? And you're still going to need the same things that are here. Do we I have that all emails with the engineer for jokers and also Todd showing every step what they plan on doing. I can email each one as if that's okay with you. That'd be fine. Okay. Cuz it'll be proposal and workrelated. Will that be fine? break down this. People wanted it broke down and separated. So, I got different separations. Okay. No, that'll be fine. Okay. So, the best thing about this is that we can move on forward with the projects.

Yeah. And uh I feel good about Yeah, that that would be good. I mean, you know, given that I you know, I got a message from like I don't know.

Yeah. And I don't know if there's a way to, you know, tell them because they haven't charged us late fees or anything. It's kind of made contract and go because we've been running issues. But um if you know hopefully if once we get this and just amend the option three we'll be able to uh get that done and signed and and then get that going and I'll let them know that good and and then as a core of everything after they're paid I'm assuming that the work ongoing work will be uh suspended until we get our funding things. So we go go deeper and go over.

I'm sorry. Well, we owe them 150 for the work they've done up to date, right? So now we're going to pay them, but then there's this residual work that's going to be done. So, will that work be set aside until our funding comes in from feds so that we don't acquire additional debt that we'll have to uh

um I don't think so because I mean they still have 160 million feet to put in down here and a couple other things. We're not done yet. So, but that's just what it comes to. I think if we get a letter from the bank or saying, "Hey, this is where this is what's going on." I think that'd be beneficial and I consent to them kind of reassurance on their board is, hey, they can continue on with what FEMA approved and proposed. Is that what you're trying to say that or are you wanting to stop? I'm thinking hold off until we get our money so that we uh don't put ourselves in a position where we have a large debt at the you know at the beginning of next fiscal year

and uh that we may not be able to pay easily. I guess I'll just tell them after this project and pull out. I think I'm just that's what they're gonna do. Let's go ahead and finish the scope of the project though. Let's go ahead and put that all down on paper and uh because we ought to be able to move along, you know, some other kind of way. It might not stop the project. We might reduce it in some areas and pick it back up again with some money there and go like this and eventually get it done. Like you're saying, we still haven't finished the footage out here. No and they've already uh I mean they're

build yet or they're going to be building or is that they will be building? Yeah. So I don't think we need to necessarily stop, but we do need to look at the scope and get our arms around how we can adjust that ride. And then what we have here is the a cushion uh in the event that we have to dig into some more fun get a little further down the road. We don't have to spend all that money at one time. No, no. You know, we only spend as we need it. So, we puddle along with that project a little bit and pull a little money here and pay for the project and then not have to spend the whole $350,000 extra there. Yeah.

Um so, you know, just because it's there doesn't mean we owe it necessarily. She's saying draw on it and pay what you owe is it. And of course, we have the windfall that's knocked out anyway. cuz you know I can't predict the future of NDHS. I don't think it would be good. I mean

um but as far as the process goes for the bank, I think just uh getting the information that they need kind of gels up us really knowing what's going on with that scope, you know? I mean, really getting it done, adjusting it. They're finished at this point, you know, and now we've got this to go and do. They'll do that, right? in their in their scope. So, what have we done so far? Where are we right now? And where do we need to go? It should be kind of in our budget anyway. And that draw is really going to help us if we need it.

So, I can turn and say, "Hey, this previous project allocated over flood mitigation, all the drainage, it's 100% complete." And then that can go back to a stack which would open, you know what I'm saying, that line of credit cuz they still have asphalt and other projects scoped out and like elevating this bridge over here for flood routes so people can get out. But I mean that's just part of what you you know I've got everything in there what they want done but it's depending on what you guys decide I guess.

Yeah. what needs to be done first, second, third. And I can understand your concern, Dr. Donovan, that we have we don't want to uh all of a sudden surprise them. We can't afford this. But I think the cushion is is there and uh baby steps to complete the project and we may not have to draw $50,000 or something else. Partial monies coming in. Just one other question for me on these monies that are coming in. Is it generally given to us all at one time in a lump like that or did they say it is able to see right here? You want to see it? I'm the last one wanted to know that.

Yeah. So that came on. Good. So yeah, that's my I mean whatever you guys thought I had I mean so so can I bring this to the floor for vote on this option number um proceed or how do we do that only when we get out of work session okay when the regular meeting and then um we can do that I think it's on the agenda is it okay it is

so we an amendment of changing it to option three. I guess the rest of the verb will be the same. So over agenda, so that'll work.

Yeah. And our clerk has got that information down for us to review. So we got that taken care of. Um, so does anybody talk a little bit over ordinance 420 establishing owner use responsibility over damages and to um you know water and sewer util ilities and burning grinders up and the city is eating all these fees and causing us a lot of money that are not necessarily feasible. I think Frankie and me into a dead horse.

I didn't know if you had much but thanks. Yeah, thank you. Okay, thank you. Um, so I don't know if you want to talk about that for me or what would you like to do? So this is relative to the organs that were rewarded. last meeting. Is that right?

Yes. You guys uh put in input of you know, so Jess went in and added just you know what you guys thought would be better and kind of an ordinance to clarify the municipal water and sewer system. You know, we do publish the furnish the water and sewer, but it it does define it to its he does. But we have some people taking advantage of it and it's cost us quite a bit of money. One person in particular, probably on their fourth one. So

you talking about grinder?

Yeah. Damage the grinder. I mean, and then some of these, you know, the whole proposal for putting the water system in was make it less, you know, costly for the city. But when we're responsible for 67 ft of water line and the resident's responsible for a foot, I think that's just a little bit crazy, especially with sub copper that's been ruined. So I mean most cities are already doing this. I mean we can go where she's just here. So are you in this last phrase on the first page says these components include but are not limited to discharge lines, finders, electrical boxes, laterals to the residents, wet wells and all related pertinances up to and including the point connection to the cities. Connect to the city.

That' be a court stop. Yeah, that be where to court. There's a court.

So this is stating that the resident is responsible from everything from the name. Is that right? that be from the court outside the we discuss with certain amount of fee but I mean for what we're dealing with and I mean she rides this I got a piece in the back of my truck that was supposed to be all new copper and there was a union just down here in the road that Joker said and that was supposed to be all the way across And the and the core stops at 12 not 45°. So good old Char Ray and engineering. I'm sorry for my French. I'm just tired of doing all this stuff. This cost us way labor and yet they get paid out $800,000 and yet this is what you all pay for.

Yeah. this with I mean it's a separate issue but uh there are other mun municipalities that have used them with similar uh bad and uh probably we need to get together with them and file a class action suit against them before that's turned out to be sub that would take probably a more proactive legal aid. Is uh 2601 the existing ordinance?

That would be the amendment verbatim changing just from the city being responsible to everything pretty much except for what's going in your house. Okay. So that's the difference. I guess that was my question. Yes. cuz I I wouldn't know reading one or the other what the difference is from this document.

If it's failure on the city, yes, we'll replace it. If it's a failure on the warrant, like some of the all these E1s have warranties. If it's a natural failure, we already we've had one. We have parts on hands. All the guys are certified for E1, you know, to replace and do it in house. But you know like the water lines or somebody's digging or something in their yard and don't call you know it's just protection because I mean that on the map down there we did across here it said the line was 36 in. We went down 9 ft and it was still diving. That's wasted labor when we could just ran a new line and just tied it into put a new bed next to the road cuz Miss Sher only, like I said, had 12 in to her house from the meter and we had 67 ft. So, we endorsed 67 ft rental equipment plus bill plus time and labor. You name it over what? $20 with copper. That doesn't make peaceable sense to me. Does it to you? I mean,

yeah. So, for the sake of the resident who doesn't have an opportunity to read this, we're going to be saying that these are the things that you as a resident are going to be required to maintain as far as your sewer motors go. And this is what the cities are going going to be able to do.

We're we're we have an aging town with an aging infrastructure and aging, you know, grinders and everything else. At what point are we going to take responsibility as a city to tell these people that this is what we were responsible for? Not not a vagueness about it, but if your grinder goes, we're going to fix it and we're going to replace it. Because if you have nothing to do about that grinder, if you didn't drop something in there or mess it up in some kind of way, just the fact that it's an old grinder, um, do we replace it or does the

replace it? I think that's what we should tell these people. the things that we actually will do for them and you know so I would I would be okay with the balance between what the city does and what I need to do if I knew exactly what those things ordinance 420 that 30 page ordinance pretty much explains all this is doing is adding more to it saying to that gray area where we're not being taken advantage of and Frankie if you want to re reiterate on this please do

so anyways the way a lot of communities did and I St. J one of them because me dealing with that and plus u a few other communities that we deal with do the same thing. So anyways what happens is is take for instance right here shares over here a foot right outside the house and then the rest on the back side of meter is our baby and that's our cost. There's a lot of houses in town here that has a really long run. um to the meter. I mean the meter is basically right next to the house. So basically back in the day I'm going to say don't know handshake you know uh of doing a job wherever uh community was. Um basically people place the meter where they want to place it. So the thing about it is is what that's taking a toll on for us is we have copper in the ground and anyways I'm uh and stuff like that on our side of the meter. They have PEX, they have uh you know copper copper, they have galvanized whatever they have on their side that's their side. But the situation is with the whole picture of this is the meter's in a rideway. So your main is in a rideway. So mains out here in the middle or whatever on the shoulder of the road. Um so that is our rideway. So 15t easement whatever you want to say it is uh across there. So the thing about it is is that meter is all the way up by the house and we have to replace that line going to that meter. So just take this example of this one over here. It took us two days to get this replaced and it was not messing around. It was trying to salvage what we could, but the depth of the line was not right. So, we're diving underneath a and I understand diving underneath a ditch. Um, diving

underneath a ditch. Okay, I understand diving that. But when we kept going down 9 ft that that's uncalled for and anyway, so we just seeded the line at the main and ran it across. The other application is that we noticed too when we've done that the water line is supposed to be above the sewer line, but it's supposed to be within 18 in. Well, the water line is sitting right on top of the sewer. That's a no. That should not happen. They have to be 18 in apart or around 10t wide apart or turn around. It's got to be the case, which we fixed that situation over there to make it to be in our standards. So anyways, uh, but the thing about it is with us having to run that, which we ran PEX. PEX is about as good as copper. It's going to last my time, your guys time. I mean, it's gonna probably kids time last. Um, but the thing about it is I know, you know, mother nature and everything, you know, the ground uh quantity and everything, you know, the the specs of the ground of acids and stuff will be copper. But the thing about it is is whenever we're sitting here having to go all the way through that house and I'm in and like your your meter Brian is I'm right there at the main. I mean they're all three of them meters are right there at that main or within a foot of right. So the thing about it is is there's quite a few houses in the sky. But take for instance as the old place up there

the meter's out way out in the middle of the yard. Yeah. Uh we're we're probably 200 ft of line right there from the main and then take for instance as in Doc Helman's place over there. We're there's 2 ft of line right there that we are responsible for and which it should not be as in we should be totally responsible for that. I'm getting it now. So So from where the main is to the house is the responsibility of the resident. You should be the city. Yeah. And uh and and you're saying that we need to put all this in some type of order.

Yes sir. So technically in reality whenever so our meter pit from our main to that service line to the back of that meter to the meter once past that meter that is the homeowners on the other side. So anyways we take care of the meter. Now grant me there is ruling where hey we know a freeze is going to come along you know insulate your meter. Yeah, that's your responsibility. That's not should shouldn't be our responsibility totally, but that should be yours. But the ground depth and anyways, that's what we try to make sure we we're down below that frost. Yeah.

Whenever we're we got meters in. But the thing about it is if we get a leak within this 60 ft and it's in your yard and we got to replace it, then that's in your yard. We're 50 foot inside your yard. So the way St. Jen's got their ordinance, we own within a foot inside property. So once it gets past that foot of the property line, then it's you. Now I do know there's some towns that does half and half. Yeah. You know, with with them the residents, uh they're responsible all the way and other towns. Um so that's my thing about it is I mean we're sitting here, you're getting a free ride of us putting a whole brand new line through your yard.

The meter's way. I'm understanding that now. How to pick that up from reading this. And what we're trying to do is make that a continuity for everybody is saying that the the meter uh outside of the main is your responsibility, your meter. Yeah. Work from the main to your meter to your house is your responsibility for the core. Yeah. Yeah. And like he said, they do from when I say corp, that's typically equipment, you know. Yeah.

That's where the shut off is to the main. So, but it's just turning into we're eating all these, replacing it with better than it ever had been, but eating all the cost. But then we're ask, well, why is this high? Why is this high? Why is this high? Well, that there's your explanation. Look, right over there.

Yeah. I think that as a as a resident, you know, of the city that if we make these things make people aware of, for example, in the city of St. Louis, I remember that I bought a house and the sidewalk was kind of crumbling because the tree had gone up there 30 years prior to it. And I called the city and I said, you know, I need to have this sidewalk replaced out of here so my mother doesn't break her front teeth if you get the car. And they said, oh, we'd be glad to fix that if you pay half. I said, okay. It sounded like a fair deal, you know, um because it was they probably put the sidewalk in years ago and didn't charge anybody, but at this point they're crumbling and so and we know we have to replace a lot of sidewalks. So, look, we're going to replace it, but you pay half. Is there something like that we could do for this type of

We already do that for our citizens. I mean, we we offer them part of the city and then we just build them, you know, cost the labor in, you know. Okay. And so, what are we trying to change? Make it where they pay all of it if there's a problem with it or

it shows that. No. Well, it's just changing the responsibility is it's section 1A owner responsibilities. It's It's adding a few things. Electrical boxes, grinder pumps. So, electrical boxes have these aren't even um I go there. Discharge lines. I mean, some of them the valve, they don't shut off. I mean, we got to tear them up, pull all that out. The grinders. Yeah, I understand the uh whole, you know, grinder situation. They're old.

They are. They're obsolete. But we have a new system, rider system, which I think we put in about I don't know 33% I think you figured out doc.

Yeah, it's pretty you know and some of them been replaced previously with something else. But you know, all this stuff is listed as what we've been responsible all these years according to 420. Because unless you can dictate and die and rip all that up, well, whenever you pull the grinder up that's been rusted in, even GB is going to rust probably within 2 years in aesthetic sewage. So, I mean, like I said, it's hard to do this. We I I know what they did back in the day or rob the parts off the but we're at that end. I mean, you can't even hardly get part for these grinders anymore. And so, I mean, they're just

Well, realistically, I mean, I've had properties here for 25 years. And, uh, the uh I haven't really had to shell out any money a significant way other than they have my uh grinder pumped out a couple times and some water and stuff. So, that's the the reality of it. I know with other residents we had some exceptions you know to that I think so going and going forward if the pattern has been that we're not really spending that much then it's probably point but if you did have something happen then everything's on your nickel from the connection all the way to your house including digging including a new line you know all of it growing up before the main hotel wouldn't be here.

Yeah, this is a different situation. We're not track homes. We're an old community. Had different size lots. Some people had acorage, some people had. So, but we did put the water system in and the people in this town voted for that system. And what they voted for was said we put it in, we're going to take care of it for you. We never said you were going to pay half of it and anything like that. But if we're going to make some changes uh to it, which I think are fair changes, uh then we need to let people know we already have an awful big water rate. And uh uh you know, we're are aging infrastructure and uh but I don't see why the city shouldn't be part owner of some of that damage in some of those areas. I really don't. Um the people didn't

need the equipment to be able to do so. Yeah. or we will buy a doc tracker would keep going on. I'm serious. We're wearing it out. Well, the citizens of St. Mary's paid for the grinders at that time. I remember my parents paid $11,000 to have them grinders put in when it was first put. Who was the engineer? Pardon me. Who was the engineer? I think same one we got now, isn't it? No, we don't have Charlie Ray cuz he's a game artist. Well, we knew that finally got rid of it, you know. Yeah, we got somebody that actually has credentials. Yeah, that's good. Anyway, I know what you're saying, but question being I got is you saying you're going to charge the citizens from the main all the way to their meter. Now,

if we could your main is on the other side of the street, that means that street is our responsibility as owners instead of yours from the core. We got to dig it up anyway. Discharge. I'm talking about water, right? We can pull that through. Well, I just had that pop.

But also, I mean, this if we put a new grinder system, these V1s have 2-year warranty in and the guys are all certified through the company itself as techs. We do it in house versus tech to pull it in like Vander vendor, somebody else. So, you know, but the problem is, all right, I understand the cost share. I really do. I paid for my own in total, but the city had taken no responsibility. So, who's should I get money back for mine that blew out? I mean, really, I can bring that point up. I know exactly what you're saying. I just You were there whenever it

$300, $2,000, $2,500 for water bills that broke the main was on my side. I know exactly what cuz I had excavator there and everything else and you were there whenever it busted and then they tried to tell me. Yep. I remember after they packed it. Matter of fact, I helped put it in, you know, cuz I mean there was and and Frankie was there too. And then where is the Well, and my other point is with this is too is take for instance and I'm and I'm not picking on nobody but like the church down there do all them houses along there that water up on four street. Your meter's all the way down there by the house,

right? So think back it is is trying to get equipment in there to even dig that for one not being but then the other thing is too is we're taking that you know of replacing all the way back to where that meter's at now. So take Adams all them houses down through there same way drops off comes off back here. So think about it is when this is all set up and that and and that's past pass engineer administrations whatever handshakes whatever you know past past situations but the thing about it is is technically in my reality on that too and it's not just benefiting me it's not benefiting you guys it's benefiting anybody that runs this town because when we do GPSing if they're all in a line down through there so much easier we know, okay, these water meters are all the same distance and running down through it.

And then the other thing is too is normal reading meters. And I'm not saying, you know, I don't care about walking around and other guys care about walking around reading meters. But the thing about it is if they got a fence, dogs are inside this fence. You can't read because that is on that rideway. anyways, you know, and if if on the city right away to the property owner right away, they can't build a fence on that rideway cuz it's within 10T. So that meter's there a lot easier to go to. I mean, I've been not not, you know, here, but been in yards where I jump through a fence and not even know and here comes a pit bull after me and here I am leaping over a fence because I'm trying to get to the meter and I mean I know that dog's protecting his domains but still hitting all. Um, but the other situation is too is if you look at our GPS map now and versus some of the areas we already replaced water lines at in other towns and doing that GPS map, you can sit here and it looks like a kid sketched it out and you go to the town that we're putting this stuff in and going to put inside the property line. They all line up and I mean that's just it's and that's any old town. All towns are basically the same anymore. Can I just hold for just a second? I just want to reiterate I didn't lose anything here, but I guess my feeling is is it the city's responsibility or was it the city's fault that we put the main over here and that we built the house over there and we had to run the water over there to the house? I mean, should we have ran the meter main's closer to the houses or while I know the mains of my property, you have to go underneath the drive to get the neighbor across over there, you know, my neighbor's house. Um cuz we only put the main there and uh so all of a sudden all this footage of their house 20 30 ft or whatever it is is their responsibility on the other side of the drive but that's where we do the main. So where do we have the

responsibility of working together? It's an old town with an old infrastructure. Of course this is a work session. So I just want to bring this up and we're just as responsible as the homeowner. Nobody's done anything wrong here. the city just put one main and said you have to look up to it and because God just built my house over here can't you get the main a little closer u but so just so that we're clear on things I feel like personally as an alderman for my board that uh we should split these costs I don't think all of a sudden we should start saying you got to line up all your meters because our

that's a complex answer he's going to put the meter should You don't really mean that. Not in the person's yard. Yeah. Well, the mistake's already there. This is Well, the mistake's already there, but they also didn't follow the contract right here. And they also ran the city the madman off for an inspection. So, who's that fault? The good old boys. So, and here I already applied for new infrastructure and lines anyway through a grant for new meters and new lines. So I mean so if they want to change put everything where the main is or well you'll get shorter it' be a shorter run I mean it'll be better proper you would be pack it won't be proper probably

you're talking billions of dollars to have that done well I don't know half a million dollar you have to put each meter on that line and tap in each line where that where that you follow the route it's a lot different than Now I go back and main it's still the same. Really? Really? I've worked on them many times. Me too. You're preaching too far. You know, you don't understand. I've been here. I've been on this side of the table and I understand what the rules are. But why you're talking millions of dollars, buddy. Yeah, I know. And that's why there's only been what, half a million here, half a million there, guys. Right.

Yeah. You know, but nobody did back then when you guys were on the board. But I sure did. Yeah. So, but I just did that because we qualify because nobody else comes to me. But I'm just saying the city shouldn't have to pay for everything. But like saying we need to come to April. Yeah. This is the horse and buggy town. I mean, you know, how you got to my house was a whole buggy and and I'm also with Zen then and filed a class action lawsuit against these people and the person that signed this contract which everybody on pretty much dead but you know because of shabby work cuz I mean so

we're all suffering really.

So just uh kind of dive in this for a second. Sure. So one thing is the resident responsibility for all the connections which I don't think any of us would be happy about but there's this other facet to this and that is that you're saying and rightly so that it's expensive to do all this stuff and you're saying yeah it is but I'm getting it done because he's gotten grants and stuff to start moving things forward for replacement of water and sewer etc. So the if everything worse then some of these problems would go away because we would have new lines put in. So therefore our worries of having to dig up a potentially 70 ft water line are not they're they're real concerns but they may not be realistic because the likelihood of them happening are not that great.

Yeah. and the likelihood of them being replaced is pretty high from what we've been seeing in terms of what he's been able to accomplish. So, uh so to kind of connect all the dots on that stuff is the city is getting hurt by having to replace all the lines. Therefore, that's what made this necessary. And in short run, it may be necessary to have this in place to cover our expenditures for repairs and old systems. And at the same time, we have a more forward moving plan to replace stuff. This Michael and these guys that come in for engineering are probably a little more capable than what Charlie Ray's done. And Uh, and that we still given all the problems that that's created with these late digging up lines and these squirrely, you know, triple lines to one house and stuff, it's not okay that he got away with that stuff and we through our funding or whatever have to pay for all that stuff and are still paying for it. So, it would be nice to have made them accountable for what they did because we aren't the only ones that have been hurt like this. But like Mr. Barnett said,

I remember I was saying Marshall. Yeah. Can Can I just I remember something, too. Yeah, I think. Here we are. Here we are. We got a loan. We passed a bond issue, couple million dollars to put a new water system in this town. Mhm. And we put our mains everywhere, but not next to the houses.

We put a man over there, and we put a man over there, and you're going to have to hook up to it. And people had to hook up to it, you know, because that's what we did. And uh so my feeling is if I was a resident and voted for the bond issue and raise my water rates to cover the cost of everything and you didn't put in the system that I could use uh and something goes wrong, I think we should share the cost of it. I really think we should share the cost of it. Um because remember the people that are paying for the bond issue and the $2.5 million we need to put the new water system in are the residents of this town, not us,

right? And it was all cast iron lines at that time. And when they did it, they put it right down the middle of the road. It was right in the middle of the street. All your mains, your your valves to shut off, everything was in the middle of the street. When you ask Paul over, you had to replace the taps and build up. Yeah. Every year it did that. So a young man comes along that works for the city and says, "Dang, they they they had to run a thing all the way over their house from that water being made. That should be the homeowner's responsibility." Well, really, you were there when we did it. main on third. We just wasn't like 8 8.8 ft into the middle of the road, right? When it should have been on the edge according to the standard. Yeah.

And right here is 1.3 million for just so you want a statistic. I got everything here for more improvements. There's actually three alternatives we can do. The lowest is only 8 800,000 because we got engineer did that. That's the Yeah, but I'm saying what our engineer is utilizing what has never been finished. and what we have to pay for, right? You know, that's what I'm getting at. So, what they for years, you know, but now it's caught up. I mean,

and we got to h have I agree with both of you, but I mean, I'm just we're bleeding money. I'm looking at this is all the engineering and profit loss. But the other the other thing is I think that each pattern and which I don't know if I got you all the documents on that ordinance but the thing about it is is we actually we actually serve from the main to the foot inside the property. So anyways we actually serve that's where that meter would set. So anything at that core going across that road should be hard maintenance our maintain but I'm talking about either way up there you know house

yeah I mean like right next to your house like that or anything and I mean a foot inside the property line. So basically you're actually gaining and like we did over here on Cedar Street. So we have the main. We went from the main through the ditch which the city basically has that right away that ditch anyways which you maintain it all the way to that roadway mowing and stuff but the city rightway still there. So we went past that and put that me that meter set.

Is there a lot to uh correcting the situation where we're we're at Mr. Mayor? I mean the thing is maybe we should look at grants and loans to try to make things better. I already done that. I responded like 100 pages if you want me to print it out. No, no. What I'm saying is put that proposal together for our residents. So, uh, well, that's what that bond's for. That bond is not it's to apply for $7 million in grant based on our household median income has dropped because we did another study. But it's not and Michael will be here to have a town meeting engineer the head or Bob

but he's going to explain the different alternatives and what if that bond passes what they can do what three options and then if it passes what the benefits of passing which would be lowering the rates because that bond will take president to upgrading to everything else. Basically, you have to start off by putting in a new ordinance to have that done before any other residents being built put in. You mean like a new build? If you have a new building, somebody building a new resident coming in, you need to have it written up in your ordinance. I think later amendment they did back in. Yeah.

But it's probably not up to par. But but this right here, I'm talking water wise. That's just water. And that goes for sewer too because there's so many inconsistencies. That's the problem R. It's not your fault. It's not mine. I pay the same thing as you do. Well, so I mean, Doc, I understand what you and you everybody thinks. But I've watched what we go through and it's everybody wonders this is it cost a lot of money. Well, the city's always been in the red since I was on the board. All cities are that's what cities do. We have to manage

now when I amend it and what report we got back from the secretary of state's investigative findings of the previous administration spending. You'll find out why. But that's what I'm saying. Huh. That's been going on since Peanut Swim was here. This actually was a thorough two-year investigation. So through every check so I didn't have and there should be and it was soon to offer another one. There is but anyways um but I I I agree Brian on some that have but if it's a new line we already did I don't think so. Yeah I I agree. I mean cuz pets I mean

I talk about the aging infrastructure town and what some people think they bought when they bought their house you know. Yeah. Right. And uh so but I I admire you for the what you're working with with these grants and with putting these stuff together in a package. I just didn't want us to have some kind of fire in the city. This is a work session. So we're talking about possibilities of what we can do to harvest money and fix things. And I think your master plan here with the new engineer y'all have been talking to is is a great move. I'm just thinking that maybe we shouldn't do any big announcements unless we every year we're going to have to have this kind of work done. That's going to be just part of our managing of the city and uh until we get something else in here.

Yeah. And we were doing good for a while what a year. I mean that first year we did 10 lines and saved about 1.2 million gallons of water loss that we were taking on. So I mean that's a start. Yeah. I mean, it just it takes steps, but then when you get these crucial areas and and I love Doctor Doc's tractor that the power pumpkin does wonders, but it can only do so much.

And I'm saying one of these days we're going to get it in a storm to rent down cape. It's $2,000 for two days. So, be ready for it. I mean, I'm just saying that me and Eric fixed that leak. If it wasn't for Joker helping us out for free, we'd be hand digging it forever. I mean, and then you don't put clean rock on copper because electrolysis. Yeah. It's not what your bed line with. I mean,

it don't make sense. And yes, it's aggravating. I live this. I hear about it all the time. And I'm sure maybe some of you guys do, but you know, it's I'm doing my best by with working with engineers trying to figure out the best plan. Well, we're we're constantly going to be putting out fires. I just don't think we should have our our residents put the fire out completely by themselves. No, but I think the new grinders, like when a resident keeps tearing up, I I think it's part of the ordinance and it does say yes. If it's foreign objects, That's an That's an existing ordinance. That is our existing and goes with the Federal Police Act 1974. And

and you already know what I'm talking about. We talked about the damn system. And that person's right in here tonight because they got their bill because I mean what is it? Fourth grinder. Brand new one. One of these ones and we got to rebuild another one. But, you know, nobody knows who done it. There's only 12 people probably. I don't know. I I don't know. I'm just getting aggravated because And they they get hostile towards the employees. That's another thing. Yeah. Well, is um are all of these sections that we have here all new or changed or adjusted? It's just one A.

It's just one A. Okay. Because as I read through this, I see, you know, emergency repair, we're responsible for those. I mean, you know, we're going to help you out. You know, you're responsible, too. You need to call us and let us know. There's a lot of fairness in this that we already have. It was just one a was just adding to it. Just saying if it was in the right way and then we did we didn't have back then what we do now. And so, yeah, let me see. I would say I would be comfortable taking that out,

you know, cuz well, we shouldn't be responsible for the collaterals coming out of the house or the wet well grinders if they're new, unless it's under warranty, which they have a 2-year warranty. We shouldn't have to eat that car. I mean, really, that's not what's happening mostly, is it?

That we have not. It's starting to be an issue. But I mean even electrical boxes, some people are taking it upon theirelves to break our tamper seals and think they can fix things. So or tampering with it. So I mean you know it goes both ways and I and I'm okay with but I don't know what Frankie what's your any objection to that

any of it. Well, I didn't want to kind of hard to I mean, it's just kind of hard to throw it out there. I mean, the new grinders and we put a new control panel in and if it gets tore up, yeah, that's the cost on the resident. I mean if it's legit tore up because of mis misuse I should say and putting foreign objects that shouldn't be and which I know the min the the collector and stuff I know we have paperwork that says you know whenever somebody comes in moves in a household or anything like that it shows on that paper what you can flush what you can't flush the whole

um but a lot of people just you know I I think throw it in the trash sometimes. But my thing about it is is with the residents knowing, hey, got a new pump or whatever. And that's not, you know, picking on nobody. Uh that's including me, too. Like, you know, getting ever get a new pump. But when you go to each individual resident in town and you open up a grinder, you already know where it's going to go. You already got I mean, just look down in there, you already know the mishap's going to happen. uh you know people just pouring pure grease down the drain or throwing women products, male products, you know, hygiene products all down the drain. Um these grinders, yeah, I I mean one can eat up a soda can it can eat up a set of blue jeans, but that's just test to show you what that plate can actually do. That's not what it can do. It can save you. Um, but the thing about it is with these new pumps, I mean, we're sitting here putting them in now. I mean, if you got an old pump, we're working on it and get it going and we got to come back to it another month later or whatever. Okay, my thing. But when it comes down to just these grinders and they're not even been the grinder wasn't even in the pit for a week or two and we had to start, you know, changing things, changing sers on them and stuff. When the chairs get stuff in them, switch baby wipes or anything. I mean, y'all probably know about flushable wipes. They say flushable. Yeah, you can flush them, but these system does not like that.

Like you said, the the resident that buys that house or gets a list of those things. And I don't think we need to address all of those issues this evening. I just think that if it's broken, uh, we should get it fixed. If it's something they didn't break it, they can fix it. And uh if it's something that's pre-existing that's uh old, we should uh look at sharing the cost on those things until we have a comprehensive uh project going that repairs those differences between our properties one to the other. Um but anyway, are we voting on this at our next meeting as far as the changes to this? Um, I just wanted you guys to be aware. I put on there if you guys agree, but we can change it through the next time. I mean, it's not going anywhere. Still where we're at.

Yeah. I'm just a work session I just brought up. I don't think anybody should vote the way I talk or the way I No, I think maybe we all can come to consensus or something. I mean because it's just not I mean we move that one closer where it's even you know and close the meter readers are going all the way up there but let's pass that just adding

2604 is the meeting schedule. Oh, it's just adding where meetings can be rescheduled or cancelled. Yeah. Um mayor to all men and unforeseen circumstances that affect availability for that's all that is. Um, are we um we we had discussed at our last meeting this and we talked about having a you know our regular meetings on a regular day that we all agreed to have them on because you know some people work on a Tuesday night or a Thursday night you know you can't be an alderman if you work that night and as an operator or you know you work at a hospital as a nurse on that ship so you can't be an alderman so and I understand that but we can't use that for an excuse not to come to a meeting. I'm sorry I'm a nurse at the hospital on Thursday nights. Well, you know, we either need to move that date so we can have that alderman here. Uh, but we need everybody here on a particular day during the week. Is that something we can

Yes. Tuesday. Tuesday. And and going going forward, that's the way it's going to be so we can all make sure that we're available on Tuesday. Thursday. Can't be Thursday. I don't care either. Is that what we're trying to agree on what date? Yeah. whatever works for everybody. That way we're not going against our some of the statute that's already in the meeting procedures. Yeah.

Where you going to add it in there but at the discretion, you know, if there's so you have a forum say, you know, somebody's sick or this or can't make it legitimately or like Thursdays for you then because right now the way it says it says we have to have it, you know, that's it. But it can be rescheduled. You have to do something like that. That just gives us more lenency on that. So with the next scope that don't have to be voted on, you can look at now. I mean, we can always add that like later, too. So, I mean, just take a look at see what you think cuz it's an older ordinance, too.

Um, all right. Anything else from you guys that maybe during the work session part other than um when you want to have the next bond issue where Mike comes up when Mike can come up here soon after the bond's getting like to do a mail out he's going to explain what it does for everybody and pretty much so

that' be helpful. So if everybody wants to get like a schedule do town we'll do a you know town meeting if they want to I I'll mail out some pamphlet exactly what what it's going to do and how we can do with this bond which is different from this other bond how it's managed obviously get the message out to the residents in enough time where they can make it would be good maybe a 30-day notice might help like a good guy in his week you He can do anything.

Yeah. But uh to prepare him and then prepare the membership and uh I mean the residents and pick a location like the CMA or something like that where it's a neutral spot where everybody can sit down and enjoy themselves. Um it' be good to get everybody together as a town. Those those meetings are fun. U but we want everybody to come all and uh and discuss a good thing that's going to happen for the city and and that's the way it should be promoted. There's nothing bad about it. It's all good. Um, so but I think I'll a location other than here uh and somebody to arrange that. Would that be the city clerk that would arrange the location? And

uh either one or I can I can make I can reach out to the president of CMA which is Yeah, that'd be great. and then this guy's qualifications and what he's what we have him for and uh what you've been working on and uh being that message that gets out there you need help with that mailing give me a call and we'll be doing probably the stuff yeah definitely stuff but yeah cuz it's kind of more of a simplified and what it's going to do for passive No. Then guess what? Yeah,

that's what's going to happen. It's already been announced by Missouri Water tells a regional story. There's no answer for us about it. I mean, I don't know what else to tell you guys on that. He'll tell you the same thing. And I mean that's why we're looking at three perspectives of what we can do and this has taken 6 months to create and it's a huge breakdown of formulation going off the old system and it's just not right. That's why we got things that weren't used we can't use and that'll save us several hundred,000. But if you guys don't have anything else, if anyone needs a slight recess real quick, go to the bathroom, we make a disclose this motion.

Make a motion to adjurnn. Motion to adjourn. We're session motion by Helms. All favor. There we go.