City Council - Regular Meeting

All right, the first time we get to break in our new DA. So, hope everyone appreciates that. We appreciate it and thank you for the efforts of seeking it out and making it come to fruition. With that, um it is Monday, November 3rd, and it's just a little bit at 7 o'clock on the dot. So, will you join me on uh opening the meeting for the state and city council? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Um is there any additions to the agenda? Um yes, mayor. We would like to add um a presentation from the state and food bank um state and community food bank this evening under presentations. We will do that. The honor to do that. Um is there any declarations of exarty contact, conflict of interest, bias, etc. All right. I don't hear any uh opportunity for public comment. Anybody? No. No public comment. Okay. That leads us to the consent agenda from October 6th, October 20th, and resolution number 25-034, city manager employment agreement. What would the council like to do? Mr. Mayor, council, I'd like to move that we approve the consent agenda as presented. Okay, I'll second it. Okay, there's a motion and a second to approve the consent agenda as submitted. Is there any further discussion? All those in favor say I. I. I. Motion carries four to zero. With that, we move to the presentations.

So, I'd like to invite um Janelle Failen um up. Um she's with the state and community food bank. We reached out to her recently just to see if she would be able to do a presentation or they somebody from the organization would be able to do um a presentation just to share um who they are, what their needs are. Certainly um in light of um you with the SNAP benefits um being going away. I'm not quite sure they'll be able to fill us in more. um there's there's more need and so um I'm very thankful that they were able to come this evening share what they do and how we as a community or uh council and staff can support you. Great. Thank you very much for uh inviting us here. Push. Okay. Thank you very much for inviting us here this evening. Um uh you know I'd just like to start out you know Edna Rickman started the state and community food bank. we've been in existence for se 47 years and uh we you know she really set the stage up for the state and community food bank to be successful. So uh would would uh honor her in this uh whole effort here. you know, we are uh uh we have a nine member board and we meet monthly and of course now um in the uh event of the crisis going on for those folks who um need food. Uh you know we've been meeting and talking and strategizing about you know how we are going to manage this as as a food bank and make sure we have enough food. But you know, the real truth about all this is behind the scenes, the things that go on in this community. Um, we are so grateful and thankful and very blessed to have the state, um, area community as partners at the State Community Food Bank, you know, because what goes on behind the doors behind,

you know, our little group trying to figure out what to do. We've got, you know, our retail partners, uh, like Grocery Outlet who, um, unbeknownst to us, um, is is has a flyer out. They're collecting, um, their shoppers donations, uh, right now for the and that go directly to the state and community food bank. Um, we are they're we're buying um, product from them since our our food normal food supply has been drastically reduced. Um, so we can buy directly from uh a grocery outlet at cost. Um, and sometimes below that for the product we need, which is just been a huge gift. Um, things like mac and cheese, canned fruit, canned beans, canned corn. Um, you know, we have a Safeway and Ross. Every day both of those retailers bring us bread every day. Every day. And the days that we're not there, we have a volunteer that goes picks that up. So we always have bread for our for those that come through our doors. Um you know they also bring us uh once a week and sometimes more than that they're overstocks. They're close to pulled date items that keeps us supplied. Um Big Town Hero who brings us bread um on a weekly basis. Um you know and then we have our uh uh our businesses um Postal Connection who just called and said hey can I put a barrel out? Actually, they've had a barrel um in their existence, but they wanted they wanted another one. So, um we brought them another barrel and and um Maril Lee Miners, who is um excuse me, our um operations manager goes pick went and picked that up today. I met her just before this meeting and put away, you know, a a full, you know, 20 pound pale full of uh items that she had collected,

I think, in just a Yeah. a very short period of time. So, um you know to you know the covered bridge and then you know they they put out a barrel here just recently and said you know what you get a free cup of coffee if you bring in a jar of peanut butter. Um we received um 566 jars of peanut butter from them which is huge. Peanut butter is one of the most uh uh you know, it's very nutritious. Um and it's something we want to give out to every single person that family that walks through that door. Um you know, and the city of Satan, you know, the the the the leaf rake event that you have where you collect uh a canned foods for us, you bring it to us. Um you know, uh we get uh police support and and presence at the food bank. Um we're just uh you know I could just go on the dollar store which allows us to buy bulk items there um at cost um for things we need like cereal and rice and uh uh you know uh let's see I don't want to forget any of these people um and I'm certainly going to miss a few but Focus Heating who comes in um once a year and services all of our refrigerators and freezers to make sure they're always up and running and we can call them in a dime and they were having a problems and they are there and they repair it and that's huge for us. That's that's just um makes a huge impact. You know the churches and their food drives um you know that every month uh we get donations monetary donations from churches as well as they collect food supplies at their at their uh place of worship. Um the schools, our local high schools schools, you know, these are the future citizens of our community. And I'll tell you, every year their goal is to bring in more pounds during their food drive than they

brought in the year before. And and it's just amazing. It's just amazing to see um you know the community effort right down to you know those individuals who are you know 12, 13, 14 years old. So, uh we have uh uh civic civic organizations, the Lions Club, you know, who helps uh during us our Christmas drive, um making sure bringing in the food to us. Um the American Legion who who donates money on a monthly basis to us. Um and then I can't speak more enough to our community members. I can't even begin to tell you uh the daily amount of donations receive especially in the influx or this last two weeks. Um uh it's just been amazing the the donations that our back door I mean Marily was just telling me she said our back door is as busy as our front door and uh you know that's really big. we, you know, uh, the community members that, believe it or I mean, it's just amazing. They will call and say, "I'm bringing in pallets, not a pallet, but pallets of food." Um, and if you can't take it all, I'll bring it back to my place and I'll store it and I'll bring it in to you when you want it. And we're talking pallets, you know, 30 to 50 cases of um, of 24 is in a case of soup. Soup is a big item for us. can v canned tomatoes big item for us. Um so uh peanut butter. So you know the community just steps up when we're in need and and and um and and helps out. Um uh and then uh you know I guess I just want to uh wind up here just talking about you know the the 40 plus volunteers that we've asked in these

last two weeks to work relentlessly. Um we have seen um uh you know the first of the month the first half of the month of October we had 29 families or 26 families a day. Um that's that's probably about average. Um the last 10 days of the month we've had uh over 45 families a day. uh just Friday or just today uh it might even be our record. Uh we had 59 59 families and that's huge. That is just huge. So we're asking our volunteers, you know, to work 4 hours a day and and relentlessly they are, you know, working in the pantries handing out food, receiving food, stocking shelves, stocking pantry shelves, going to retail stores to pick up supplies. So, um there has definitely been um we are feeling the impact of uh of what's going on right now um uh with those who need food and uh you know uh thank God for this community because that we are you know a 501c3 organization nonprofit. So you know everything that we do is a result of a monetary and uh uh uh donations of food products. So, uh, you know that we, um, so that's, you know, and that's the stuff that all goes beyond behind the door. And right now, you know, even though we're trying to figure this out as a board, um, that is what is keeping us afloat and our shelves, you know, we just walked through the pantry today and we feel we feel pretty comfortable with what we have right now that we can that we can continue uh, giving the

nutritionist food to uh, those who walk through our doors. So, I'm just going to end this and um hand this over to Maril Lee. Marilyn Miners is our operations manager. She is the the guts of the organization. She orders our food. She organizes the stock rooms. She is uh you know uh we are very fortunate to have her as part of our board and part of our team at the organ um state and community food bank. So, Mayor Lee, you want to talk a little bit about Well, I I brought along our flyer that we really this is what we live by. We'll take almost anything, but these are the items that we we never have enough of. Um, and it it's a cyclical thing. Today, we don't have cereal, but tomorrow we'll have 400 boxes. So, you never really know what you're getting, but these are items that we can always always use. Um, right now I feel real comfortable with the amount of products that we have on our shelves. But if we keep having 60 families a day, if you think about it, you get eight, they shop. So, they come in the door and they get um two meats. That's if we're lucky to get meat from the grocery stores. and then they shop from our shelves for the items that they want to take home with them. Um, but if they get everybody gets two boxes of mac and cheese and we have 60 families a day, you can see we go through an amazing amount of peanut butter and mac and cheese. So, um, but right now I feel real comfortable with what we have on hand. So, and I think we're going to continue to see this numbers until till the snap situation is and then I think those people some of those people will continue to come to

our door. So, I um that's really what I have to say. Yeah. I just would end with um donations, you know, and um bring to our back door. We have an area where it says donations. It's not through the front door, it's through the back door. You just knock on the door, open the door, come come on in. We have a doorbell that acknowledges that someone has come in and someone will be there to greet you. Um, so, uh, you know, I would just really again want to thank, uh, all of you for inviting us to come and just share a little bit about, you know, what's going on in our community and, uh, you know, how how, you know, you guys can help us. And, uh, and if you'd ever like to just come and walk around and see what we do and what how it's presented and how it's accumulated, you're welcome to come anytime. drop by and see how it works. Yeah, we're located on 1210 Wilco Road. Um we're open uh 5 days a week from 9:00 a.m. till 11:45. You're welcome to come in and we will we will be happy to uh let you let you witness the magic that goes on at the state community food bank. So, or the chaos. Do you have any questions? Looks like we do. Well, thank you very much what you do. I'm very compelled listening to you. Uh I own the Spud Bust. Oh, yeah. And I would love to set up a time and bring some potatoes into you guys, cases of them, um, to help the families. Uh, do you accept deliveries after that 11:45 hour or are you pretty much gone? No. Somebody would meet be happy to meet you there. And I would say potatoes are something potatoes and onions. Well, there are items that we just try to always have. Potatoes and onions are a couple of those um that we we buy all the time. So, um, it's a big part of our budget and we're very fortunate to have the funds to be able to go and buy such things. So,

well, without speaking to my CFO, I think we'd be able to, uh, donate some if you just let us know you want to meet somebody there. We're there. Can individuals drop off cash donations? Absolutely. Out the back door and Yes. or come in, what, however you want to do it. Yes. Um, it's been interesting since the the snap thing. Are people what Janelle said, we have as many people coming in with donations in the back door as food goes out the front door. Um, but yes, monetary donations. Uh, we offer receipts if people want receipts for their donation so that they can do tax situations. But, all right. Thank you. Appreciate that. Appreciate everything you do. Thank you so much for your presentation and all this information and everything that you're doing. Uh you mentioned something about uh four hours a day on your volunteers and it sounded pretty taxing to some of them and so I was just wondering if I knew you know few youth in the community who were looking for volunteer hours maybe for high school graduation type of the deal. Uh who should we contact for that? part of the situation that we deal with is not you have to be 18. Oh, okay. Good to know. Yeah. Okay. So, 18 and over for volunteerism on that. And then we have a volunteer um a volunteer volunteer. She does all the coordinating of volunteers and and all of the lining them up. Typically, we would have five people a day, okay, working at the food bank. In the last two weeks, we've had eight people a day. Um, so there is a need for volunteers. And so what is your coordinator's name? So Paula Taylor. Paula Taylor. Yeah. And we do have a Facebook um post or we have Facebook and we have a

community um web page as well. So Okay. Thank you so much. And you can call the food bank and say, you know, I got can I get a application or whatever? Or you can just come into the front door and get an application. You can even ask if Paul is working. um if you want to talk to her directly. Yeah. And that's not just um the volunteers in the building. We have a number of volunteers who pick up this food each day from Mary from um Ross and Safeway and Grocery Outlet. They um pick it up and haul it back to the food bank and unload it. Um so there are those volunteer positions available as well as people who work in the building itself. Yeah. Thank you. All righty. Very informative. Thank you. Um maybe as a question, do you think we could put a link to their location on our site or is that possible? Yeah, I think we can certainly share information about a community organization like that. Yeah. Or just I would I'm curious to know what kind of staples you need all the time. That's really informative to me. We have I brought two. Oh, cool. But you you can post this on your web page if you like. Yeah. There you go. Can I see it? Yeah. Thank you. Thank you very much. I really appreciate what you all do. Thank you very much. All right. With that, that leads us to no public hearing. That leads us to general business, which is resolution number 25-035, the appointment of Leonard Hayes to the state and city council. And with that, I'll list a staff report. Good evening, Mayor and Council. Um, I was notified early last week um that the mayor had um wanted to recommend Leonard

Hayes as the um to fill the council vacancy. And so that is the topic before you. Okay. It's an opportunity for public comment on the appointment. Doesn't look like we have any uh council discussion. Don't everybody Mr. Mayor, go ahead. Council, um I am excited for this appointment. I uh Len comes to um all of our meetings. He, you know, has done two budget cycles, so he knows he already know what knows what's happening. So, I'm excited for him to be able to jump in and um just help us along the way uh for the next year. So, thank you for showing your dedication already before you even come on the council. Yeah, Mr. Mayor, thank you. Uh Leonard, I really appreciate you stepping forward and um volunteering to do this. At the end of the day, this is a volunteer job. it doesn't pay at all, just in case anyone didn't tell you. Um, so I'm really grateful for your sacrifice because it will be sacrificed and and thank you for stepping forward to do it. Yeah, I guess I'll just tell I would just speak to the number of folks that actually expressed interest in this. U, it was fantastic the way we did this recruitment, if you will. Um, I think we had a lot of highly qualified people in that room. Um, and definitely people that have a future should they decide to run for election. I think I think at the end of the day, you heard the comments up here. I think for me, um, Leonard's been there. Leonard's walks the walk. He does the talk, however that goes. U, but he's been there. He's committed himself. He's engaged himself. He's been out here talking. He's been interacting. He's been learning. Um, I think so for that, that gave me the edge and just really

showed the commitment to be there and really feel the need. And I know he says he's retired, but maybe he won't be retired in about 3 minutes. So with that, um, anything else, folks? Okay, with that, uh, Alyssa, can you Oh. Oh, well, I'm getting ahead of myself. What would the council like to do with my recommendation? Mr. Mayor, I got to go first. Uh, Mr. Mayor, I move to approve resolution number 25-035 as presented. Okay, I second. There's a motion and a second to to approve resolution number 25-035, the appointment of Leonard Hayes to the state and city council. Is there any further discussion? All those in favor say I. I. I. Motion carries four to zero. Alyssa, will you help me with the administ or will you do the administer the oath of office, please? Raise your right hand. I, Leonard Hayes I, Leonard Hayes swear to support and uphold swear to support and uphold the Constitution the Constitution and laws of the United States and laws of the United States of America of America the State of Oregon State of Oregon. State and City Charter State and City Charter and general ordinances and general ordinances of the city of Stton of the city of Stton and to and to faithfully perform faithfully perform the duties of the office the duties of the office of counselor of counselor

for the city of Sten for the city of Sten. So help me God. So help me God. Congratulations. Thank you. Welcome. That chair looks very comfortable. Thank you, Alyssa. Thanks, Mr. Hayes again for stepping up. Councelor Hayes for stepping up and uh assuming the position with that. I'll give you a second to get your Does he have a packet? Does he have a packet? Just want to make sure. Yep. Okay, we're going to be on resolution number 25-036, the adoption of the state's of the state and safety action plan. And we'll have a staff report from Jennifer. Oh, look, she has a spot at the table. Nice. Yes, I was told to use this chair and this microphone. Good evening, mayor and members of the city council. For the record, um my name is Jennifer Siseniano, the community and economic development director here in state. Um tonight, uh we're asking the council to adopt the state and safety action plan that has been developed with federal safe streets and roads for all grant

that the city received earlier this year for $120,000 in federal funding with a 30,000 local match which included some inind uh matching from volunteers and staff attending various open houses and meetings. Um this will guide us um for the future of transportation safety and improvements for all users. The com the plan combines data analysis, community input that addresses vulnerable road users, risky driving and high- risk intersections and stretches of roadway. Um it positions Dayton to pursue future federal funding for safety projects as well. Um the planning commission reviewed and recommended um the plan at their September 29th meeting and the city council also had a full work session um October 20th uh where we where our consultant um presented the plan to you. Um so our just to let you know our consultant Kdson is here to answer any questions. Um but uh I hope that u most of those questions were answered at the work session. That's it. Okay. Thanks, Jennifer. This is an opportunity for public comment on the state and safety action plan. Okay. Don't have any public comment. Council discussion. Who wants to be the first? Mr. Mayor, councelor Sims. No, I think this is really good. This is a step in the right direction so we can uh you know pursue some grants and uh for safe streets for all and u I think

it's a pretty good plan and it's really going to help us out here in the future for uh applying for some of these grants when the government gets going again. Yeah, I agree. I would just say that um you know I think over the years the last couple years especially we've heard a lot of concern from the community about pedestrian crossings um traffic safety etc. And I think this is a reflection of responding to those complaints and listening to the folks and I think it's a pretty thorough and um comprehensive review and um I think it's the right time to try to get this in place so we can get some of the grant funding. So, good job. Anybody else? Mr. Mayor, council or I just want to say that we had a work session on this and my questions were answered. So, I don't Thank you. Don't really have anything to ask because I've already asked them. All right. All the council like to do, Mr. Mayor. Councelor Patty. Yeah. I just want to say thank you to staff. Uh I want to say thank you to Steve or Councelor Sims for attending the meetings on this one. Um I would have liked to be more present for this as we kind of formulated it, but I wasn't available to. So again, thank you to Councelor Sims on that. Um, with that, I move that we approve resolution number 25-036 as presented. I'll second the motion. Okay, there's a motion and a second to approve resolution number 25-036, the adoption of the state and safety action plan as submitted. Is there any further discussion? Okay. Um, all those in favor say I. I.

I. Motion carries five to zero. That leads us to resolution number 25-037 policy regarding non-travel business meals and refreshments. This ought to be a good one, Julia. Um, thank you, mayor and counselors. Um, this we spoke also at the work session on on this proposal. As you remember, um the Oregon Government Ethics Commission issued some guidance uh clarifying that meals, snacks, and beverages provided to public officials or employees um by a public entity are considered a financial benefit unless expressly um included as part of the um official compensation package. Um and so that was a problem. We weren't quite sure what to do as far as meals associated with budget committee meetings that went from 6 until 9 or beyond or work sessions where we started at six and council might meet for a long time or staff um morale team building events um that it proved problematic. Um after discussion at the work session and with advice from our attorney, we've developed the attached resolution that provides some policy um that essentially would say that we can um have those in modest um modest increments essentially. Um, I will note and as is mentioned in the staff report as well, because council will on occasion be receiving a financial benefit by being provided food as a result of this policy, um, you have a potential conflict of interest and it is strongly recommended that you acknowledge that it's not a real conflict of interest because it's not your decision and it's not not all the time that you're providing this

direction. Um but it you you would potentially have some um financial benefit. I also had mentioned in the work session um a a real potential conflict of interest for me or a potential real conflict of interest for me um in implementing this. Um the resolution actually addresses this by specifically directing me to implement it and Ross um felt that that was sufficient so I won't have to come back and ask council for a further motion to direct me to implement it. So with that, um, our recommendation is that you adopt the resolution, which would allow us to essentially continue doing what we have historically been doing, which is, um, in in modest, um, increments and at times that seem appropriate, um, having some food, snacks, types of things at, um, business related um, meetings. Okay. Thank you. Um, opportunity for public comment on resolution 2537. Don't hear any council discussion. Mr. Mayor, councelor Patty. Um, any uh Julia, thank you for this. Any word from the Oregon Governmental Ethics Commission since the last time we talked? No. Oh, still no opinion from them? That is correct. Oh, darn. Thank you. Okay. Anybody else? Council work. Mr. Okay. Um, I think the fact that we even have to do this is very ridiculous and I want to state that for the record and I hope that um the Oregon Government Ethics um

commission is listening because the fact that they won't even um clarify this um and help um us out in these issues is pretty ridiculous. um considering how some of our tax dollars is actually spent. Um and so we have to write this so that we can have broccoli at our meetings sometimes. Um it's pretty comical. So I'm doing this uh for the sake of Julia. Um so that we can just have a little bit of sustenance while we're having our long drawn out meetings to take care of our community. So I will be a yes slightly under duress for this. Julia, does that mean caviar is off limits? I would probably not consider that modest. So I would say no. Just checking for my friends here. Anybody else? What would council like to do here? Mr. Mayor, councelor Sims. Uh, where am I at? I'd like to make a motion to adopt resolution number 2537, adopting a policy related to non-travel food and beverages as presented. Seconded, councelor Patty. Okay. Motion and a second to approve resolution 2537, the policy regarding non-travel business meals and refreshments. Is there any further discussion? Alyssa, can you pull the council on this one just for fun? For fun, yes. Um, councelor Hayes, I. Councelor Sims, yes. Councelor Kerry, yes. Councelor Ort, yes. Councelor Patty, yes.

Motion passes 5 to zero. Thank you. The next item of on the agenda is first quarter finance report. Mr. Brand. Good evening, Mr. Mayor and counselors. For the record, I'm James Bran, the city's finance director, and this is the first quarterly report for the fiscal year 2025-26 and the budget year 202527. Um at this point in the bienium we are uh 12.5% through. So just kind of keep that number in mind as you uh look through the report. It's the same basic report that you've been seeing from the previous year. So at the one quarter mark, the city has reached uh received just 5% of its budgeted revenues and the shortfall is basically a timing issue with the tax revenues yet to come. Most of those will come in the second quarter in the November and December months and of course we have some budgeted um projects that are reimbursed by grants that just haven't come to fruition yet. So all of these timing issues um um there's no indication that the the city will receive less revenue than we project. So it's kind of a similar story with the expenditures. We're at the 5% mark um for those as well. So it's kind of making me rethink maybe the format of the report um because there are so many one-time projects. Um we do plan to implement some more projections into our

monthly reporting internally for the staff. So um I might play with some different formats in this but probably have a projection to where we think we'll end uh the bienium budgetarily. Um so I'm just trying to keep that in mind but if you have any recommendations on a different format of the report you can let me know. So I will make some comments about where um we are behind on the revenues and expenditures. The revenues like I said was mostly the tax revenue and grant um reimbursements for projects that haven't started yet. On the expenditure side um we're actually um spent more than budgeted thus far for the community center, the building you're in now. And part of that is because of the furniture that you're enjoying right now and some of the tech projects that we've made deposits toward. And the facilities fund is also at 48% of this time. And that's because of the conference room remodel that is nearing completion now. The outside was painted last week and that project's nearly complete. And we also uh improved um and installed a new fence behind the city hall. So these were some projects that we had budgeted that we've already um completed or are nearing completion. I'll just point out some other things. Um there's a a cache table that you'll see on the second page. Um just some trends you can notice there. I'm assuming your eyes would maybe gravitate toward the general fund. So I'll speak a bit about that. Um during the fourth

quarter of 2025 um we transferred about $1 million in the ARPA grants that we had received from the general fund to the wastewater and storm water funds where those pro those monies were spent on projects. We still have a little bit of money left in that storm water transfer, but that explains a lot of the drop off in the general fund. Also, the parks and pool funds um are awaiting some reimbursements. So, there was an ARPA grant in the parks um that we've spent and we're anticipating to receive $210,000 in reimbursements from Marian County uh in the next month or two, I would think. and the pool. We've um spent some of uh the project money that we had pledged with the endowment. So, there's $100,000 that we're anticipating receiving from the pool endowment um pretty soon, but that's actually put that fund into a negative balance for the time being. Um just some other notes. We did receive the um for the 10th year in a row an award um from the uh GFOA for the budget book that we present to you on an annual basis. Um that that's great, but we're more focused on what we did not score well on. So there were two categories that we got some poor marks on. Um, honestly, one of them is our key performance indicators. Um, they're not really written from a budget perspective. So, while we do have performance measures um, in each category, they weren't necessarily budgetoriented, a lot of statistics were provided, but um, their meaningfulness is was lacking. And frankly, I agree with it. So, we're taking a look at each

department and the measures that have been reported historically. Um, and we're thinking about providing more historical data, not just like two or three years, but having longer periods of data that's meaningful and possibly adding some benchmarks and um, so we're using different cities and what what they report. Um, we did some AI searches and we're just we're trying to find more meaningful goals and measures to put in the budget document that can portray, you know, how successful or unsuccessful we're operating. Uh, the second area we scored poorly on was tying our council goals to our spending. So, we did have a chart of council goals and obviously we're reporting where our spending is, but we're just not doing a good job of putting those two things together. So, we do track that separately, but it's just not something we've put into the budget document um before. So, we will work on ways to show that um better in that budget document. And then finally, I just wanted to give a brief update on our search for a new uh utility billing clerk. Um, we had at least 25 applications. Um, we invited 14 for interviews. I think we interviewed 11ish and uh we got a lot of good candidates. We had a second round of interviews and so we've made an offer to someone and we're just in the background check phase right now. So, um, it's promising and we should have someone very soon. So, we're excited for that. Um, I'd be happy to answer any questions you have on the report. Crowdy, thank you. Just kind of curious if this is like a reflection of our times, but is 25 candidates normal for that position?

Um, I don't think the requirements are very stringent on that position. So, I I can't say, but I know I was here when we recruited Nancy and we didn't have that many applications. Um, but we had a decent pool then. We It was a pretty extraordinary um number that we got this time. Thank you, Mr. Mayor. Councelor Sims. So, James, I was looking through this and you know there's sometimes it's hard to figure it out, but I think my only question was is there any do you have any real major concerns on where we're at with revenues or expenditures? I know you you know you kind of went over some stuff, but seems like you explained some of the stuff like the community center and the dis and yeah, conference room, but is there any other, you know, real big concerns that we have here for either of those? Yeah. So, I do look through this and I try to anticipate questions and when there's numbers that don't look quite right, I I do look into it and and so that's to say that I have scribbled some notes in here that explains to me why the numbers are what they are. And so, to answer your question directly, no, I don't have any major concerns. It is the first quarter and um you know, you can't extrapolate a lot from just 3 months of data. Um, you know, if we were to skip any quarterly report, I'd say we'll just skip quarter one and wait till we get some more data to look at. But that's why I think there might be some more value in moving to more of a projection model. And that's something that um I'm looking for um Randy and I to develop a a projection spreadsheet for each fund to where we think we're going to end the bienium and just kind of month by month line out some expenditures. Some things will be steady like the utilities and rents and that sort of thing. But when it comes to the projects that are those one-time based um items, we'll we'll map

that out and there'll be some that we just don't know um if we'll complete them within the bianium, but some of them we'll be able to refine and and adjust monthto monthth. And so we'll be able to eventually I hope by the next quarterly report we have a projection model built. Um it's been a goal of mine for probably a year now, but luckily since we won't be building a budget anytime soon, um we'll have time to work on that. Can I also add for um for council's information, James um meets with all of the directors um actually even the the managers that are responsible for money um monthly. So we we get a um budget to actual report every month. We look at it um that each department who's responsible for their budget looks at it. James meets with them monthly to discuss all of these things so that he's comfortable um with where they're at or if if adjustments need to be made. So, I just want to make sure that you um that that you know that's going on behind the scenes. It's not just even James looking at the spreadsheets. It's the directors looking at the spreadsheets and Alyssa and I looking at um the information and making sure that we're um that we're good. Yeah. For example, this is the citywide report right here. And I've got scribble marks in here, notes when I meet with the directors, and it helps explain different numbers. I'd like to put this into a spreadsheet, and then I can have notes in there that I don't have to look back at January's report in February and try to find the note. Um, I want to make this a living document that we can have a projection on. So, it's something I've done in the past with the Department of Corrections and I'm confident we can build it here and get it running soon. Mr. Mayor, CH, 10 years is great, but I also appreciate your transparency on the the areas that you really want to focus on fixing and improving on that. That speaks volumes.

James, I have a question. Is the dis the part of the reason why it worth 30% for the mayor and the city council? Yes, exactly right. Okay. And so the dis does not reflect in the facilities fund. That's correct. It's in the general fund. Okay. So that would explain it. Okay. Is that 48% of the facilities going to make you nervous? No. Um, I had some notes on that one too, didn't I? Um, the facilities fund. Yeah. Is at 48% due to the progress of budgeted projects. The conference room remodel that we talked about and then the city hall fence. Those were both in the facilities fund. Um, the city hall fence we finished I think in August. Did that one right away. There's a nice chain link fence behind city fall. We city hall. We replaced a wooden fence that was falling down and yeah and I think we spent some money also on the um moose lodge report out of the facilities fund. So it is at 48%. Okay. And there's no risk of us spending grant funds that aren't going to be realized. As long as we stay on top of the grants and put reimbursements in on time, we should be fine and get reimbured for those projects. Okay. Council Ort. Thank you, Mr. Mayor. Um James, the street light project, is that finished? Are they done with all of them? replacing all the street lights. Yes, operationally the project is physically finished. Um I'm surprised we haven't gotten an invoice yet because we do need to pay half. Usually you pay it before the project, but um this one's on

good faith and trust with the Energy Trust of Oregon and um our partners. So um we could probably follow up and ask for that invoice, but um yeah, we just haven't paid it yet. It it's going to be in that $65,000 range. I think that's maybe a little high, but I would anticipate something about that that would pay for that. Okay. Can you can you remind me the what we budgeted for? Was that um like taking into consideration the savings the cost savings from this the change out of the LEDs to the LEDs? So that was budgeted in the streetlight fund um to do the installation. What we did not do was reduce the budget for um energy cost savings. So we kept that budget the same. Um not you know that was built not knowing if we were going to do the project or not. Sure. Um so there should be some operational energy um savings throughout the bienium because of that. Okay. Thank you. I have to keep looking down that side of the dis to make sure I'm not missing you. Is that it, James? Yes. Opportunity for public comment since I missed it before James gave questions. Thank you. All right. Uh, communication from city staff. Julia. So, I have a few. Um, as you mentioned, the dasis are here. Um, Alyssa noted that there's a few things that are still these little grommets, they're called, um, are are missing, but we're that was just a a communication error. Um, the walls have been painted. I don't know if you notice

how much brighter it is in here. Um, next week the comm tomorrow uh the community center is going to be closed so that we can do the AV equipment. So your next um meeting in here will be fully um fully realized. Um so that will be really exciting. Um and hopefully uh more transparent for the public. They'll be able to actually see who's speaking. The cameras will turn. So that's really exciting. Uh so I wanted to share that. Um I also wanted to let you know related to the community center and the community center park. We're looking at a couple of uh grant applications that we're going to be submitting for. One is a community development block grant um through the county to mitigate the asbestous tile flooring and and put new flooring down as well as do some ADA upgrades to the front of the building. The entryways the the pathways are not in great shape and they were built before the ADA act was actually in place and so this will help us make sure that we're compliant. I think it's a great project. I think it ticks a lot of CDBG boxes. We do have some funds left still to do some flooring, but not to do all of the mitigation that's necessary. So, if we get this grant, it will really allow us to do what we had intended to do, plus the the front of the building. So, we will be submitting that hopefully um I think it's due early December. And then I'm also working on a grant, recreational trails program grant um supporting public works. They're very busy doing a lot of other things. So, this is something I'm sort of taking on. Uh, but it's to widen and improve the pathways in Community Center Park. Uh, it's paths that are not in great shape now. The

parks fund would need to, you know, over time would need to provide funding to replace those. So, we see it as an opportunity to get some funds that will help us fix what needs to be fixed, but also widen it and make it better for um people in wheelchairs and strollers and things like that. So, that's we're calling that an accessibility uh improvement project as well. So, we'll be submitting um a grant for that actually in a couple of weeks. So, wanted to share that. Um we had Halloween um last Friday. It was a crazy crazy fun event. We ran out of candy for the first time since I've been here and we bought more candy than the last year. So that was fun and crazy and wanted to thank everybody that came for that. Uh and then I also wanted to invite Barry up. um you if you want to come he they're trying to move forward with the roundabout but in order to move forward we want to do a little bit more analysis and so he wants to share that with you and then he and we and councelor Sims and Mayorwigley can also share uh what we learned at the US Army Corps of Engineers um meeting this afternoon as well. So Barry, take it away on the roundabout. Oh, now it is Barry Buchanan, interim public works director. Um, yeah, one of these days I'll push this button and it'll actually go on. All right. Um anyway, uh the roundabout has been a contentious issue as far as um my tenure here has been and how we're going to move forward and what we're going to do with it. Uh we have under we are of the understanding as it stands right now that the roundabout price as designated at this point in

time is about $12.6 million. The amount of money that we have potentially coming from the uh allocation from federal funds is about $800 thou $800,000 going down from $4.2 million. Yeah. Or $4 million all by itself. Okay. I thought it was 4.2. So there's a substantial reduction in funds becoming available. There is a substantial increase in price over and above the original uh $5 million $4.85 million that the roundabout was anticipated to be. uh in finding this we have asked KDson to in actual fact continue to do a further study and analysis to tell us whether uh reduce eliminating the roundabout looking at a mini roundabout looking about a signal signalized intersection and looking about phased phased application of a different type of uh intersection control is concerned. We have asked them to an actual well we've put a proposal to them um asking them to look into this. We have not included in this study additional storm water analysis. Storm water has been a major consideration as far as the intersection is concerned. Uh we believe that there has been enough study done on that at the moment that we can actually proportionally understand what the cost of the uh storm water system would be given any one of those results. So KDson as it stands right now have not responded directly to our request for this investigation other than to give us a tentative uh proposal and price which they are now considering again whether it's sufficient to do what we're actually asking them to do. So as soon as I know more, we'll get back to you. But as it stands right now, we have put

that project as far as design and construction on hold until we can understand more. Any questions, um, go ahead. Just a real quick question. Go ahead, Barry. is you're talking about a signaled intersection that's kind of taken back to Hal Prairie and Silverton Road where they did a major reconstruction of the intersection. Would we add a lane or keep the left turn lane and the proceeding lane? Uh that's a really good question. That is in actual fact part of the question that we've asked KDson to look at as far as phasing is concerned. That can it be in actual fact constructed without that left turn lane as it stands right now or whether should it be included and if we were to stage it could we actually stage it through with that leftand lane being incorporated. Mr. Mayor Council work. I recall when we were first trying to decide whether or not we were going to do the roundabout or the intersection, they were fairly I mean when we're talking about millions of dollars, but we're they were fairly comparable in price. So, I would anticipate that a signal light would also be if it if the roundabout is now 12 million up from five I would anticipate that a signal light is going to be around there as well. Okay. So, what what would be the diff why why would we transition to that instead? Okay. It's it's all to do with life cycle cost is associated with with the project itself. We're actually looking at and in reality the signal signalization of that intersection is in actual fact cheaper in capital cost but

more in operational cost long term. And therefore in reality the roundabout structurally and construction and construction wise is in actual fact more expensive than a signalized um intersection first up. Longterm because there is not really major operational costs associated with the signal uh with the roundabout. It becomes cheaper as the life cycle goes on. um as opposed to the signalized intersection where we actually have maintenance of mechanical, electrical and ongoing electrical operating operating costs. So we're trying to get we're getting kson to give us a true evaluation and a life cycle sense rather than an instantaneous capital sense is what we're asking for. And I'd also add from what I've been able to see in the transportation system plan where these two scenarios were looked at um as you know this was before any you know before our time or um anybody that's currently working on its time but from what it looked like it was a pretty high level estimate of what the costs were and the estimates were were similar because of the realignment that would be necessary for the signal and that's why we want to look at it. I think the project moved forward with that assumption, but with the escalating price in the roundabout. Um, and then part of that escalating price was because of the storm water issues, because of ESA and wetland issues, that might not be the same if it's a signal in a realignment of the road. And so, and land purchase, I'll add that as well. Yeah. So, so looking at um knowing now what we know about the roundabout and the cost, it might not be that a signal was about the same. Um so we we want to look at that before we move too much further literally down the road. And and I'll add to what Julia is saying is that

we're we believe at this stage it is potential potentially possible that we could actually phase a signalized intersection as opposed to do it all as one. Just answering councelor K's um question. Um so we want to look at the broader and bigger picture at this at this stage and come back to you guys and give you a real analysis of what what the options really are. Um the round the the large roundabout is also optional with a small mini roundabout. Now people will argue that that's not possible because of transportation through the intersection but in re in reality mini roundabouts are everywhere in the world and they become drive over roundabouts. And for the amount of traffic that we have going through that intersection, the type of traffic going through a mini roundabout may be a potential answer to this. I don't know the answer as it stands right now. Mr. Mayor, I just have a followup to that. Um, so when we're doing the projections of how much it's going to how much these things are going to cost, so we started this right right when I got on council. So that was seven years ago. So in that time, it's more than doubled. Are we if we scratch this and we're going to go start a new thing, are we anticipating like Are we anticipating today's cost or are we looking at it's going to double? So whatever it is today, if it's 12 mil, like if we were to do the roundabout today and wait seven years, is it going to be 24 million? That is a real possibility and that's why we want take are we going to take that into consideration when we're looking? That's what I want to know. Well, that will be a decision once the numbers come back on determining whether we want to move forward today. Escalation prices are always always an issue and you can roughly say that every every 5 to seven years given inflation

as it stands today will double the price of anything that you stall today. But it is in actual fact cheaper on a net net um positive value analysis. This actually works out cheaper to in fact delay everything for as long as you possibly can if you actually under understand the finances of it and counselor or it we're going to have information of what a roundabout today would cost and what a signal today would cost. So that that it's if it's going to escalate it's going to escalate at the same rate but it's going to let us know how different those two are. And and ultimately we're sharing this just to let you know we're looking at it and we're going to be coming back with some information to see if we we want to veer in a different direction. Okay. A lot more information to come. Thank you. Go Patty. Thank you Barry. Thank you for bringing this to us. I just had a question. You know, I know we've devoted significant resources and monetary resources towards the design of the roundabout. Um, at this point, are we figuring in the amount of resources we've put into that design work versus what we would have to start from scratch for a signal intersection? Absolutely, we'll be. Yes. Okay. Yeah. Yes, you are correct. We have put a lot of money into this project so far and I'll put the number out there. We're roughly at a million dollars on expenditure on this project, which is majorly ex excessive and expensive to the position that we're sitting in right now offering or suggesting that we're going to take a different horse. Um that that is problematic and I appreciate that and understand that totally. And yes, we will be looking at what sunk costs and the overall cost of a project

would cost us and to move forward with an alternative. Mr. Mayor, councs one thing about this. So is there have we t that's something we could cost share with Marian County a light a signal light there? Is there any thought of that? I'm sure there probably has been, but it seem I know it's a county road, so I'm just I'm surprised that there's no Marian County is not involved also in the cost. You make a I will say they have indicated um that they have zero interest in contributing at all to a roundabout. We haven't had a conversation about a signal. I don't know what that that would be. And I I just wanted to state that at the end of the day, we just want to do this analysis before we try go further down for a 12 plus million dollar roundabout. We just want to make sure that we're that we're moving forward on the right thing. It might be that we do all this and we say, "Yep, that's still the right that's still what we want to be doing." But given that none of us were here and there's been escalating costs and there's been changes, we just want to make sure that we're um moving forward on the right project. I'm going to add to what Julia is saying. One of the major drivers here is that we have a substantial reduction in available funds. And the substantial reduction is moving from an available um uh funding opportunity of 4 million to 800,000. That's a $3.2 million reduction in and funds that we thought were available for this for this project. The study that we're asking for at the moment is I'll give you the number is around about $20,000. And that in my opinion is insignificant to the amount of money that we've actually spent to date to come up with a positive answer for you on how to move forward.

Barry, I appreciate that. The challenge is is what you just mentioned previously when councelor Patty asked the question and that is the community knows that we've been spending money effort after money after this and now they're going to get another answer which isn't which is what feeds into their the narrative that it's a waste of time. Sorry, that's just my Yeah, no it I appreciate this. I appreciate the what you're bringing to us and I think I don't want to get too far in the weeds on this cuz it's obviously we're going to come back to it, right? So, um, councelor Patty, you got something? Yeah, just one closing thought and if this is something that we can do, I would like to see re-engagement with Marian County as to whether or not they would be willing to assist and partner in this project or at least in looking at other alternatives seeing as I'm guessing that's what they would like to see anyways. And so I say that because I think that there would be interest here in partnering in some form or fashion to allocate resources towards this project. Our intention was always once we get this evaluation done is to actually speak to Marian County because my understanding was that they weren't interested exactly as Julie said in a roundabout but potentially with other options and hence we're looking at other options so that we can talk directly to Mar County with those options in hand. All right. Thank you. Can we come Go ahead. Oh, I was going to move on to the next topic. Okay. Um, so while while Barry is still up there, I just wanted to um mention for those of you that don't know that, um, Barry, James, myself, uh, Mayorwigley, and Councelor Sims um drove up to Portland this afternoon in the rain and the wind um, and met with the US Army Corps of Engineers staff. Um and it was I think a a very informative meeting. They shared with us uh sort of their

their plan which is that for next year they would do a draw down that's not as deep as they ultimately want to go. It would essentially um be no deeper than they've been before which is 1425 ft. So, it'd be a little bit lower than sort of they do every year, but there's been um several times where they've gotten that low and we have not had any issues. And then the plan would be that they would look at that, evaluate that, and then um try to slowly go down a little bit more each year until they finally get to the the number that they're wanting to get to. um as as we discussed sort of after the meeting and and those of us in my car um that's you know we I think that gave us a lot of comfort that that initial information that I think we are less concerned about next year but we definitely have a lot of work to do to make sure that we're understanding and they're understanding our position um going into into future years to make sure that they're not going too deep too fast. Um and so we've got a lot more work to do in terms of analy anal analysis and response. Um there the uh SEIS supplemental environmental impact study is going to be released. They're hoping around November 14th and then we'll have a lot more information um to share. Um so that's sort of a a nutshell. I see James coming up. He clearly has something maybe to add um or just wants to be part of the conversation. And so I just wanted to So I'll open it up to others that were there that want to fill the rest of council in. Sorry, I'm going to jump back one topic to the roundabout, but um I just want to clarify because we've talking about that

and actual expenditures to date on the roundabout. It's actually much closer to 500,000 than a million. So, I think that's more accurate. It's still too much, but it's much better than a million. Thanks for that clarification, James. Um, yeah, Julia, thanks for that. And thanks for setting up the I don't know who's set up the meeting, but thanks, Barry, for setting up the meeting today. I think it was informative. I think the community can um rest a little easier knowing the comparison that they showed us to um Green Peter. uh they were making a comparison between Green Peter and um Detroit and how they can actually mitigate it if you will and it gives me a little bit of resolve I guess I would say. Um I think the biggest piece for us is that um it was revealed that they're not under a court order to do this, that they control it, right? And so if we take them to heart for what they were saying, they said as soon as we notice that the turbidity goes above 10 uh turbidity units that they can they're going to communicate with us and they're going to see what they can do to try to dial it back. So we'll see. Um, but that was there was some I think it was a good meeting overall and it gives me some hope that we're not going to be in a critical crisis mode this time next year. That's it for me. They also gave us some information that we're going to explore further um with our lobbyist as well as with um with representative Deal and others at the state level um about some potential funding. It it's a little the timing doesn't work super great. So, we're going to explore what makes the most sense for us uh that would help us potentially with some some other mitigation. And we are planning on having a an a work session or executive session depending on how

how we need to make decisions or have discussion to talk with council about the different options and choices that we have in front of us for mitigation. But we've got some um some very promising mitigation options that we believe are um more attainable in the $2 million realm than a premitigation or uh pre-treatment that's more in the $15 million realm. Councelor Patty's looking surprised. I'm confused. Sorry. Just to clarify, they're not under a court order and they're still going to do it. Is that to I I don't understand. Can somebody help me understand? Go ahead. There's an EIS that's out there, the current EIS out there that requires them to in actual fact do a um cooling tower and a fisher for for the dam. They don't have funds to do that. And as an alternative to doing that that activity, they in actual fact want to do the uh draw down and release of the fish through the dam rather than having physical structures that they they don't have the funds to in actual fact pay for. So it is my understanding that they potentially could come under this new supplemental EIS be mandated again to actual fact take the action in any case. So they're looking at undertaking this as a goodwill, not a good word, but a as a an activity that they would do as an alternative to the work that they've been have been asked to do and agreed to do in the past. That that's my understanding. Now I will correct it if I find out more in something different. That that makes sense. I I think but the thing I don't understand is didn't they kill a bunch of fish over at Green Peter instead of their intention and so aren't

they going to do the same thing here? I can answer that. They don't they don't care about the sckeye salmon cooking. They're not endangered. They're not on the endangered species list. So they can kill half a million cookie salmon and they don't care about that. They're worried about the Chinook going through going to the upper reaches of the North Sanm. I would offer council that when we have our next meeting, uh we can present some of the documentation that they presented to us today and that might shed some light on some stuff for y'all. So yeah, I guess the summary takeaway is that it was a good meeting. It was a productive meeting. Um, we are a little less concerned, but as I keep saying, we still have to keep our, you know, foot on the gas because, um, we need to make sure that everything is taken care of. That's all I've got. Real quick on that, was there a good showing from up Canyon also, or was it just primarily people from It was just us. It was it was just state and um just us. Yeah. Um that leads us to communication from the mayor and the council. And as always, I'll let council speak their mind. Mr. Mayor, council car. Councelor Kerry or Sim, sorry. Council, you can't see us well now, can you? I can. Okay. I got a I got a couple quick things. So, boards and commissions. So there is there was five amazing individuals that we interviewed for the position of city council, but there's always those openings on the parks and recck board. We got two one opening on the arts commission and I think we're going to have a budget committee opening now that uh councelor Hayes has been fleeted up. So there's some openings on the c on some of our committees. The second thing I had the water bills they are incorrect. I went online and looked at mine after we talked on the way home. So, my bill is $43 this month. Not quite the right amount.

Yeah, I I'm sorry. I should have mentioned that or um had somebody mention that. Yes. So, um and James, maybe you want to come up and speak to that. Our my understanding is is that um I'm not sure exactly what happened, but um only the water portion of the bills got uploaded to um Express Pay. So, um go ahead, James. Yes. So, we don't know exactly why this happened, and it's also earlier than normal for the bills to be uploaded, but for some reason, only the water portion of your utility bill, which includes water, wastewater, storm water, and transportation. Only the water portion was uploaded to for people that view it um online. So, we believe that will be corrected by tomorrow. So the people online if they view it tomorrow we are hopeful that it will be correct and include all four portions. Everyone that's going to get a mailed invoice um those will be correct as well. That's a different system that we use bend mailing for those and it will be correct. And we did um I saw that we we did post something on Facebook already today to let people know that. Yeah, that helps. The other thing I had I wanted to do a shout out to the Sanm integration team. They're setting up a mobile site at the Sanm Center where the DMV is. So, they're going to have access to allow access to food there. Be similar to a food bank, I think. But they are uh anybody that has SNAP benefits can go there, take their SNAP card, and they are they are uh giving out food there. It goes Monday through Friday, 10 to 4. I'll just say the number in case somebody wants to call it. They wanted you to call first if you can, but 971-4335511.

So that's another opportunity beside the food bank, which is a very good resource. So, Sanm integration team is also doing it to help out folks that are not getting their SNAP benefits. And uh the last thing I had, Barry, can we I know the season's over now for most of our road construction, but maybe in the future have like an update of where we are working on streets at so we know what's going on with the road. Sometimes it's kind of hard to figure it out what what streets are being worked on. Do you want that now or just want us to schedule that for future council meetings? Yeah, I don't want to put him on the spot today, but I mean he can like be in future meetings. That would be great, right? And and on the next council meeting, I'm scheduled to act give you an update on all projects anyway and the streets would have been included in that presentation. Do you cage? I received an email this week from uh Barry and thank you for the detailedness in your email about the speed limit up past Wolf Ridge and I did notice that it has been something that's been evaluated in the past and the signage has not been changed yet and I'd like to see if we can move forward with that. Uh the other thing is I kind of have a conflict with this one because I'm a food truck owner with a generator but I know that Mr. Taylor is here tonight. Um, and I didn't know if we wanted to talk about this this evening or wait for another evening. You have the floor, council carry. It's all Well, if we could have Mr. Taylor, if you have something you want to share about your concern, put me on the spot, Ken. Um, yeah, I'll come over here. So, uh, James Taylor, I own Jet Auto. It it's a tough one for me because I've

always been very much for the food trucks and everything. Uh it's a big it's a good thing for the community. I tossed around putting a yard together of some sort. Uh but lately we've had a food truck down there that has an extremely loud uh generator. Uh and I know I saw you walking around down there one day. Of course he wasn't there. I heard I heard it. We we we went outside with a uh decel meter one day just to see what it was like and it was 80 80 dB in ourh parking lot. Um which if you look at the spec on Marian County is above what they say during uh daylight hours. Um I've talked with him. He's put a board in front of it. It helps some. But then some days, you know, then somebody, you know, that directs the noise elsewhere. So that person says something. So then he moves it another way. And I, you know, it's one of those that's a tough one, uh, to to come up with an answer. I do know, um, you know, I mean, I have a shop. It, it gets noisy, you know, briefly. You'll make a bunch of noise, but being down there and all morning long until noon, it's a drone that it it's like nails on a chalkboard almost um, echoing in there. And it does it does wear on you. Um uh Ken was down in our uh corner lot and one day and he was the the other truck was running uh an evening shift. I walked from um my uh 210 address all the way down to the border of my 110 before I could hear Ken's generator. Um it is one thing I've thought about. It's like geez whenever we did the the Sunday deals how how loud is that for the neighborhood? Um, I don't have a a definite solution on

it, uh, by any means. Um, hopefully he does come up with a a quieter generator in the long run. Um, or it gets established with permanent power. Um, I know that if I ever decide to go and approach the city on doing something w with the uh 110 lot, uh, I definitely would. That was always one of my goals was have power though just so that the neighborhood I mean there's not many houses around there but there there's a handful of houses. Um so like I say I don't have a definite answer for it but it might be one of those things in the long run we might have to as a city look into uh a noise ordinance of some sort. Um but taking into effect, you know, I mean there you you get power outages, you got emergencies, so people have got to run, you know, want to run generators to keep their freezers, fridges, not lose food. Um I do get that. Um one thing I will add in there, um might keep track the I know when uh setting up the food trucks, one of the things was 72-hour uh stay in one spot. Um, keep an eye on it. That's all I can say. Thank you for listening. Thanks, James. Oh, I guess one other thing might add. Uh, it came to my attention, um, the flags, the the tall flags, uh, that are, you know, 8 ft plus tall apparently are not allowed in the downtown area. And when we were working on the sign code years and years ago, um I don't believe we had it set up that you couldn't have those in the downtown. They just couldn't be blocking a sidewalk, but somehow that got added in

there. So, it might be time to uh look back into sign codes and maybe bring it up to date a little bit again. Thank you. Thanks, James. Um Mr. May, are you done? Sorry. Go ahead. I have a Go ahead. Just a clarifying question about that. So, um it was just mentioned that there is a noise ordinance for so for Marian County. Um yes, but our noise or ordinance is so it's for anything in the county. Okay. So, it's not it's not applicable to the city's noise ordinance. So, my understand is it regulates anything that's in Marian County that's not in a city. We do have a noise ordinance, but it doesn't speak to the decibel levels. Um, and it basically it doesn't allow noises over, you know, I it's not anything specific as far as like a decibel decibel level, but it is loud annoying noises. I'm not saying that right. um between the hours of 1000 p.m. and 7 am. So that's really the only time that's restricted, which means kind of you can make any noise you want between the hours of um 7 a.m. and 10 p.m. Um and you know, I we've we've talked about it. I've spoken with a couple of you about it. It's not ever been an issue before. And there have been food trucks on that lot. There have been food trucks other places. I'm not quite sure. um what the issue is specifically. It just must be that generator um because I I don't know that we've ever had had concerns raised. But certainly walking around, you hear it from all parts of of downtown. And so um you know, there are some things that we could potentially do within the noise ordinance, within the um mobile food truck ordinances. Um so there are some things that we could

potentially do if council directed us to work on that. Um, so I don't know if you had any more questions. Jennifer's poised to to say something if you have anything else. Council Patty, go ahead. Hey, thanks. I appreciate it. Um, I just want to go ahead and uh make an announcement from my chamber liaison role. Uh, so it sounds like the chamber greeter is moved on and that's a vacant position right now through the end of the year. And so I had had somebody reach out who was kind of interested in that position and so that led me to reach out to Alicia Oliver who's on their board and then kind of find out what their process is for selecting a new chamber greeter. Sounds like uh I don't know if they're actively searching for someone, but they're interested if anyone is interested. And the way you go about that is contacting them at boardstatens sublimity chamber.org. That's b a r dyolstate sublimity chamber.org. And councelor Patty, you said chamber greeter, but you mean chamber CEO, correct? Yeah, sure. She called it greeter in this email. That's why I said that. Sorry. All right. Thank you. Anybody have anything else? Council Ort, I do. Okay. I have a couple. Um I want to say thank you uh Julia for um looking into and finding those grants for the um the floors and the ADA ramps. Like that's it's exactly what we're like looking for for like other opportunities to uh leverage money. um grants and things that we can, you know, we don't have enough money for the floor, but we we can find some. So, thank you. I really appreciate that. Those are the things we've been asking for. So, again,

thank you. Um I wanted to give a shout out and a thank you to the downtown businesses and community organizations um for a fantastic downtown Halloween. Um it's always just amazing. I feel like that's one of the the biggest community events. Um especially for our kids and it's so fun to see them. Um the library we walked through and did the choose your own adventure making the cookie and um that was a lot of fun. They kept wanting to they're like we have a bag for you. I was like no I'm going to eat this whole thing right now. So I don't save your bag but thank you very much. Um but that was a great time too. So thank you for the community coming together. That's an amazing event. Um, I am I'm on the um Marian County Materials Management Advisory Council and that was spurred on um we've had two meetings so far and that was spurred on by the recycling um the Oregon Recycling Modernization Act that came about. Um, and that's still kind of like a learning what that is and and what that means, but basically it it came um it came into being on July 1st of this year. And so what they're aiming to do is make a statewide um uniform recycling compliance so that all across Oregon, everyone knows and can recycle the same amount the same things. So, we've had issues where in urban areas you can recycle a whole bunch of things. In areas like um you know outside of Stton and even in like Mil City, they don't have um the ability to they they some in some areas they didn't even have recycling cans or the um uh the bins to recycle glass. So, they're trying to make it uniform all over um the state. And the last meeting

that we had last week, um we were going over uh statewide goals um that we were choosing, they had like little lists of goals that you could choose. Um and we were deciding what those were going to be for Marian County. Um we didn't quite we we talked about it, but we haven't quite solidified that. Um, and what that means is, um, once we pick a goal, we get $3 per capita, um, for each community. And so for Statton, that would be about $27,000 that can go towards an education campaign. Um, but what's happening is in Marian County, we're all um, the 21 cities, we're all in agreement of um, well, Kaiser and Salem are still trying to decide what uh, if they're going to come in together, but potentially they are. we can um pull the money together to create um an education campaign or um make sure that we can meet our goals for that. So, more to come on that. Um I never knew that recycling and garbage could be so interesting. So, there's that. Okay. And I promise there one more thing. There's something that I was thinking about um uh as kind of counselors transition um outside of their role. I wanted to see if there was any interest or opportunity to have um a seat on the budget committee that was um kind of left for like if a previous council member wanted to be on the budget committee. um let's say that it was full but having I feel like having that institutional knowledge and having um someone who's either been passed or you know recently you know is not on the council anymore um wanted to come forward and be in that position you just already know you can just kind of jump into that role and it just helps people

stay engaged but also you don't lose that you don't have to teach people over and over again what what we're doing. Um, so I just wanted to see if you guys had any interest in having a spot like that for, you know, even right now if if a um I know we have a we have a spot vacant, but you know what I'm saying? Like if there wasn't any and a previous council member wanted to come forward and be on the budget committee type of thing. So yeah, worked for me. I don't know if that's legal to I think you have to have the same number of citizen members as council members. So, you could certainly have a policy that says deference is given to former city councilors, but I don't think you can just add, but we can look into that. I I don't believe that you can add extra spots beyond that, but we can look into that just to confirm that. Okay. I want to make sure I understand what you're saying. You're just have you you have a desire to make sure that someone has succession for the next person. So if you're not up here anymore, you would hope that the person would be engaged in the budget committee for example. Yeah. Yeah. So that's not really a point. Like like for instance like councelor Gillio when he um I'm using as an example but when he sat down um I would have loved to have him you know still be part of the budget committee if that was an because this is a big time commitment. budget committee is less of a time commitment but still again holds that institutional knowledge of what we've been talking about and I think that isn't that is important and vital to what we do and I think you can absolutely do that where if somebody steps down and there's an opening that you can give that difference I just don't know that you can create additional spots on the budget committee for for that's above and beyond that citizen member for former counselors so I was maybe I

wasn't clear on what you were asking Um, that's that's what I wanted to do. Oh, but you're just saying that we can't do that. I will confirm, but I'm pretty sure you can't. Okay, that's it. Okay, Council Hayes, Mr. Mayor, uh, just to, uh, kind of reiterate something that Mr. Sims brought up in regards to, uh, a particular uh, species of fish, cocon is absolutely correct. Just want to bring that up. They really don't care about it. But what I would like to bring up is on Facebook being a part of two um Oregon coin groups on Facebook and talk and discussion. Uh Detroit this year saw a boom in fisherman for that particular species of fish due to green peter not having anything. Um, Sweet Home I know is still got a lawsuit going on over a lot of losses that came to them, but I just wanted to say that maybe that could be a little bit of leverage. I mean, we've got fishermen now asking if they can still get down the fall winter ramp, which is way down there, uh, to get a boat in because they want to fish for him so badly there. But, uh, this last summer, amazing amount of boats and fishermen, not skiers really. It was just a lot of fishermen and a lot of success, a lot of good limits and people that were happy and uh recommendations when people came up said is there anything left in uh Green Peter? They'd say no, go to Detroit. And that was if you did not want to cross the uh Pacific Crest Trail and go to Central Oregon uh to a couple of my favorite lakes over that direction. But uh just wanted to throw that out there that Detroit was highly recommended for that and it could be some leverage to keep some water in it and keep from killing anything.

Okay. Thank you with that. I guess alone some of the counselors stole my thunder, but that's okay. We'll get we'll get to that in a minute. Um I want to get in front of this. Julie, can you tell me about the treelighting date? Maybe. Do we know? Yes. Um it will be December 5th. Um the time is 6:00. Um it's going to be in Community Center Park. It's the tree that um well, if you go out there now, it's got a star on top of it because our public works staff um got it lit before the rains got so bad that they couldn't get the lift truck vehicle in there. Um so it's lit and there I mean it's not plugged in, but it's lit. Um and a star on it. Um, and there is choirs confirmed. There is um I think we're still working on a s Santa Santa has been reconfirmed. We had a Santa and then Santa wasn't confirmed and it sounds like we have reconfirmed. And so the idea is that people will gather over there, do the tree lighting, um, and then we'll actually also use the community center for um, some maybe some crafts, some hot cocoa kind of things. So, making it a bit more of an event. Awesome. Thanks. Um, I just want to reiterate what councelor Sim said regarding the boards and committee openings. Um, councelor Haye's appointment tonight really is a progression and that's really very much how I got interested in the community and in getting engaged. So, I think I um was on the parks board for several years, 5 years or so. Then went to planning commission. I actually took a stab at getting appointed to the council and that was rejected two times, but that got me involved in uh the community and got me involved in the

committees and that's how I migrated upward. So, um I really appreciate um councelor Sims bringing it up. And I think we have what five or how many openings do we have? Several. You posted it, right? Yeah. There. Well, there's two on the parks board, uh, one on the budget committee now, and then two on the arts commission. Yeah. Great. So, there's quite a few opportunities for people to get involved. And so, if that interests you, please uh please sign up and and let's get those committees filled. Um, I will tell you that um again, I want to re reiterate the people that came forward for that council position. I'm really happy with the way that was um tracked and the way it work turned out. Um those folks that were in that meeting that really came forward really exhibited a real desire to be involved in the community and so I hope in 8 months from now when um we have three council positions in the mayor spot come up that those folks are involved in it. So there has to be a succession plan folks for people that are up here. I'm not going to speak for anybody other than myself, but um at some point it's time to do something different and it's time for uh us to make a determination on what direction that might be. And that's when those folks are really needed to come up here and say, "Yep, I want to take their place." So, I'm looking forward to that happening come June. Um because we got to keep the progress that we've made so far going. We can't go backwards. We can't revert. And it's all based on your input in the community. So, please consider doing that. Um, with that I think that's all I really had. Um, one thing is is there a council leaison spot open for thing? Are we missing something? There will be, but I have to confirm what spot that is. I'm just I'm just looking. I can't remember. I It might be um It might be RDS. I'll have to look. Um

I think it is RDS actually. And so I think uh these other folks are busy. So, I think uh that end of the table might get a nod. You'll find out soon enough, sir. Oh, last thing. Sorry. Um, thanks for the reminder, Jim. Um, I want to make sure everyone understands I had a discussion with the owner of that business. He's really trying hard to fit into the community and be welcomed here, and he's trying to do the right thing. And so, I've given him some guidance. I was I told him I said, "Hey, uh that that that uh generator is way too loud, especially at 4:30 in the morning." And he read the code. He understands it. And that's why he changes business hours to seven now to try to make sure he's not doing that much noise at that point. But he's also trying to mitigate it and work to get a power source on the current location. So, he's trying. I think it just takes more education from everybody on the council to make sure we're engaging our community, our business community, and help them understand how to navigate through stuff. I mean, he was getting different communication about the code and when he expressed it to me, I said, "No, that's not accurate." And I went back and I confirmed with Julia, "Yeah, no, that that's not accurate." So, we just got to make sure we help folks navigate and make sure people are set for for success in their businesses, especially downtown. And yeah, I think it's time for us to evaluate the code and look at it. I don't see anything wrong with those flags, but again, that's a council decision. And so, maybe we have a have a discussion and put that on the agenda for another time, but I just want to know that he's he's trying. All right. So, um, but I don't disagree what you say. It's louder than you know what. And I I heard it from seven blocks away walking one morning. Him and I have talked. Yeah, I know. He's right. He's trying. He's trying. So, anything else? That's it. Thank you all for participation. Councelor Hayes, you still up for the challenge? Me return. Yes.