City Council - Regular Meeting

and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Okay. Thank you. Is there any additions to the agenda, Julia? Any additions to the agenda? No.

Okay. Thank you. Any declaration of exarty conflict? I'm sorry. Sorry. Declaration of X party contacts, conflict of interest, bias, etc. Okay. I will take an opportunity now to announce that I have discussed annexation in the town. Um, not specific to the agenda item tonight, but just general comments and processes and procedures. So, I just want to make sure that known with everybody. That leaves us an opportunity for public comment. And we have three folks signed up for public comment. And so before I call you up here, I'm going to read a statement. The council will now receive public comment. We value the time and initiative members of the public take to share their thoughts with the council. The council's role during public comment is not to immediately respond, but to listen. If there is ne if there is followup necessary, we will direct city staff to do so. Remember that we all model the way for our community, and we ask that everyone share their thoughts respectfully. Those who have completed a request for recognition form will be called up one at a time to step forward and turn on the mic, please, and state their name and city of residence. And please note that you'll have three minutes to express your thoughts. And with that, we'll start with Mr. Larry Lammer. Is it on? Is that button on, sir?

Is the button? It is. Okay. Pull it closer.

I don't think it's on. Mayor, council staff. My name is Larry. I came to state in 1954. I was 12 years old. I'm 83 now. It's a good place to raise a family. An example is sitting behind me. the ladies back here, the girls. We were told, uh, take our neighborhood problem to the council and you would help us. I don't know. My complaint is a noise complaint in our neighborhood. Um, we have a young neighbor who likes to entertain friends by racing motorcycles, ATVs on his property. It's within the city limits. It has an acre and a half. Uh on the property line, there's seven homes plus Elder Manor who houses a lot of people who are seniors as well as my neighbors who are seniors also and retired. In a short time, our neighbor has managed to transform our beautiful, peaceful neighborhood into the worst of Portland. After numerous calls to the state and police department, we were told that our noisy neighbor was not in violation of the noise ordinance. And uh of course neighbors visit and we're wondering how that can happen when the majority all the neighbors are complaining and calling about the noise. Uh it has to be a violation. But I should add that the city police

have been very good about responding. They answer our calls uh and they return our calls if we request it. But only one O officer actually took action. He had the foresight to see the problem and issued a citation. The noise level has dropped and we thank him for that. He gave it a good shot and I' I'd nominate him for officer of the month. I guess the thing that set me off uh on a nice warm sunny afternoon, I'm in the backyard, my family arrives, we're going to have a nice peaceful visit. Um having a great time until the race started. Um, the motorcycles and the ATVs were running right over the hedge and our peaceful family get together no longer existed. At my age, when the kids come, it's prime time. It's pristine. And that that set me off. And that's why I'm here tonight, I suppose. But we're just like you. We like to have the windows and the doors open on a nice summer day. Um the noise levels has improved since Officer Butler issued the citation, but we're wondering if it's only temporary. U we have no way of knowing that. But to ensure lasting peace, we feel that a few simple steps could be taken. And uh that's with your help. And we have probably overlooked or miss something somewhere. We don't know

the protocol here, but one of the things is that seemed to have worked right off the bat was when uh the citation was issued. So probably if we enforce the current ordinance ordinance that is clearly a nuisance to the neighborhood. Uh that would be a good thing. Uh several officers went out and talked to the man but evidently didn't catch him in the act. Okay, Mr. Lurmer, that's your time unfortunately, but I think the message was received.

Is that three minutes correct? Yeah. So we will make sure that staff Julia will you make sure that either the PD or code enforcement follows up for Mr. Limemer. That'd be great. Am I finished? Yes, sir. Unfortunately, there's three minute limit. So the good part yet to come. Oh, if you want to if you want to turn that in to the staff, your notes there, that'd be fantastic. We appreciate what you folks you sacrifice a lot uh for the city and us. So you may not know that if you can believe it. Thank you,

council. Any thoughts? No. Okay. Uh, next individual is Mr. Robba. Nick Rabba. Come on up, sir.

Good evening, mayor and counselors. My name is Nicholas Robba, and I live here in Sten. I'm here to speak tonight in support of the parks and pool levy, measure 24-518. I also want to take a moment to acknowledge all the students and families here tonight being recognized for their achievements. It's great to see so many young people and families gathered and it's a reminder of how important it is that our town continues to provide spaces that support our youth. Our parks and community pool are part of what makes Stton such a special place. They provide space outside where kids can play, be active, and grow. They are where families gather, where friendships are built, and where our community comes together. The State Family Memorial Pool is especially important. It gives our youth a place to learn to swim, build confidence, and gain life-saving skills, while also providing recreation for families and residents of all ages. I also want to thank the council and city staff for the work that went into revising this measure after the last election. The efforts to listen, adjust the rate, and refine the proposal did not go unnoticed. Over the past several months, I've been working with a group of volunteers and community members helping share information about why our parks and pool mattered. This is truly a community effort. Our current levy expires in June of 2026. Without a replacement, this town will face a significant funding gap for parks and pool operations, leading to real impact on services our community relies on. There may be several items on the ballot, but this one measure cannot wait. There isn't another opportunity without consequences for our parks and

pool, our community values. For anyone who'd like to learn more or get involved, we encourage you to visit statenparksandpool.com. We also have yard signs available for those who would like to show support and help spread awareness. Thank you for your time tonight. Thank you. All right, next up is Beth Jones.

Good evening. I'm Beth Jones. I live in Turner. Um, I'm running in the Republican primary for House District 17. Um, it's currently Ed DLC, but as you probably know, he's running for governor, so the spot is open and I've decided to run. I'm an attorney with se several years um, experience defending cities and counties. Um, I also serve on the Turner City Council. I understand the needs of small cities in this district, and there are many of us in this district. Um, I also understand the need for collaboration between the cities, the county, and the state. And that is where my strength comes in for this district. And I am looking forward to I've met most of you, but I'm looking forward to meeting you if I haven't already. We can go get some coffee. You have my um on the palm card. It has my cell phone number on there and also my email. So, feel free to reach out and I'd be happy to hear from you. But I don't want to take time from the students because politicians are boring and students are fun. So, thank you for having me.

Thank you, Beth.

All right, that's all the public comments for this evening and we'll move to consent agenda from March 16th, city council regular session minutes. What the council like to do there? Council or Everybody else,

Mr. Mayor Council work like to move that we approve the consent agenda as presented. Okay. Having some technical difficulties. Hey, you're open. All right. There's a motion and a second to approve the consent agenda as submitted. Is there any further discussion? All those in favor say I. I.

Motion carries 5 to zero. goes on to the next item on the agenda which is a proclamation. I have two of them this evening and the first one will be the proclamation for child abuse prevention month before the city city council of city of state and of Oregon in the matter of proclaiming April as child abuse prevention month. This matter came before the state and city council at its regular scheduled meeting of April 6th 2026 to proclaim April as child abuse prevention month. Whereas every child deserves to live in a safe, loving, and caring family environment. Whereas in 2024, of all completed CPS assessments in Oregon, 8,242 were founded for abuse and involved 11,669 victims. 35.9% were 5 years old and younger, of which 814 were victims in Marian County. Whereas we stand together as individuals, organizations, and government agencies to commit to preventing child abuse in our county by raising awareness throughout the community and by educating and supporting caregivers. And whereas we assert that strong families and safe, stable, and nurturing environments free from violence, abuse, and neglect are essential for children's optimal growth and success, which ensures a secure future for our communities where the needs of children are a priority and the needs of families are met. Now therefore, the state and city council ask everyone to commit to protecting our children and does hereby proclaim April 20 26 as child abuse prevention month. That's the first one.

And mayor, on the second one, I believe that there is somebody here that may is there. Fantastic. On the one that you're about to do, there's somebody that's going to come up as well. So, come on up. Right. Or you want me to read the second one? We're gonna do we're gonna we're gonna stay with this one and have you come on up real quick. This is for the first one or the second one? I believe these are for the next one, the military child one. Is that correct? Yes. Okay. The one you're about to read. Okay. The one I'm about to read. Okay.

So, the next one I'm going to be reading is military child month in the matter proclaiming April as month of the military child. This matter came before the state and city council at its regular scheduled meeting of April 6, 2026 to proclaim April as month of the military child. Whereas thousands of brave Oregonians are demonstrating their courage and commitment to freedom by serving in the armed forces of the United States of America here at home and abroad. And whereas Oregon has more than 6,700 children connected to the military through a parent currently serving in the military with hundred more hundreds more connected through the military service of a sibling, an aunt, an uncle or grandparent. And whereas these children are a source of pride and honor for us all. And it is only fitting that we take time to recognize their contributions, celebrate their spirit, and let our men and women in uniform know that while we are they are taking care of us, we are taking care of their children. And whereas Oregonians are encouraged to pay tribute to our military children for their commitments, their sacrifice, and their unconditional support of our service members because when parents serve in the military, their kids serve, too. Now, therefore, the city state and city council hereby proclaims April 2026 as month of the military child. And that's it. Thank you. Did you want to say anything or you just wanted to be present?

Come on. And and while they're doing that, I just wanted to say um it sounds like this Friday is sort of the big push. And so I'm going to send an email out to staff to encourage them to wear purple on Friday in recognition of um military or child month. And you are welcome to do that as well. Do I just talk?

Okay. Um, I'm Kendra Outfleet. My dad is a retired Army veteran. He served almost 30 years in the National Guard. And for me, this is a big thing because I see unfortunately I did not have the the full like military experience, but I know a lot of my friends have had parents that have been deployed or have passed away serving overseas. And so for me, this is definitely a big thing because I want them to know that every like they're aware of the sacrifices that they make. So for me, it's a big deal. Purple update and month of the military child to us is something that we want to spread because we want everyone to know that we're we're not just forgotten. We're kind of there as much as the spouses and as much as the service members are.

Do you guys have anything you want to say? Well said. Very well said. Thank you. Thank you. And mayor, quickly and council, I'm sorry. I um I was confused. We do have somebody from the child abusive prevention month that would like to come and say something. Sure, of course. Absolutely. Hello.

Thanks. Sorry, I didn't check in there. Um, I just want to thank mayor and the council for reading the proclamation for April being child abuse prevention month. Uh, my name is Adrienne Thomas and I'm here representing the Marian County Child Abuse Prevention Month Committee. uh which is a collaboration of many great organizations um mostly youth serving organizations here in our community as well as Marian County Health and Human Services and uh these organizations work every single day to prevent child abuse just in the the nature of what they do. Uh I work for Liberty House which is the um Marian and Pulk County's Children's Advocacy Center where children are referred to us uh for abuse, neglect, and um extreme childhood trauma. So that's what I do on the prevention team because we'd rather prevent than react. um child abuse is difficult for um even adults to talk about and um it's even more difficult for children to talk about. So there's you heard in the proclamation there nearly a thousand children um every year just in Marian County that are confirmed victims and those are just the ones we know about. it's very difficult for children to talk about these um types of uh experiences they have. Um so we're thankful for all the organizations that are working every day. Um child abuse prevention month draws awareness and to the issue of child abuse and neglect and um the truth is we we just really don't know how many are out there. So prevention is extremely important and I just thank all of the organizations that

we do have here locally that work so hard to um keep kids safe. And I would just challenge everyone to become educated um know the risks um and keep an eye on your kids especially online and um let's have a healthier community with healthier children. So thank you very much for the proclamation. Thank you.

Thank you. All right. Um, I think everyone heard the word small communities and I want to acknowledge our our sister community of Sublimity and their representatives are right there because we're going to talk about sports presentations now. And so, Julia, how do you want to do this?

Um, so a couple of thoughts. I I know that we've got a lot of students here. I don't May maybe what we'll do is the presentations and then if you and or u Mayor Taylor want to say something at the end that might be um the best. We actually have it turns out that it's National Student Athlete Recognition Day which we didn't know when we scheduled this but we were all over that. Um so that's really exciting. We have quite a few different groups. There's some um that are not here but we'll still recognize them. We do have certificates for all of the people that I'm going to be naming. Um, and so what we're going to do, I think, is call call groups up um, honor them. Um, you and Mayor Taylor can um, shake hands and give certificates and then the student athletes can take a goodie bag with them and then maybe pause for a photo and then we'll go to the next group. Um, and this is the we've got a lot. So, this is really exciting. So, the um, the first group that we're going to recognize is the Regis High School girls basketball. Um, if you want to come on up. They are the OSAA 2A state champions.

So, what's that? Oh, T, did you want to come up as well or how did Um, so do we I think what we'll do is I don't know. Yeah. Oh, that wor that worked really well last time. Handshake row like that. Yeah, I think handshake row. So,

yeah, not everybody is here. We So, they there are certificates for I'm going to call the names. Okay. Um the first name is Alen Smith. Clara Persons is first team all state as well as being on the state champion team. Kinley Shade, Ma Manning, Olivia Adams, Mary Hernandez, Lexi Lule, Frankie Cony, who is um a freshman and the Oregon 2A a player of the year, first team all state. That was Frankie Cony, Addison Bishop, Elizabeth Bessler, Maya, Mila Zel, Hadley Foster, who's also all state honorable mention. And then we have Tim Madding is the head coach and the Oregon 2A co- coach of the year and Jeffrey Coni the assistant coach and Daryl Ryzen the athletic director. And this is your Regis High School girls basketball OSAA2 state champions.

Um the Yes. So the next group is um our state and high school girls basketball who won the OSAA 4A state champions. They were not able to make it this evening. Most of the players are now in softball and have a game, but we do have certificates. And I'll just quickly read the names. If there is anybody from the team, raise your hand.

Oh, awesome. Yes. Okay. So, um just we want to honor the um I just think it's awesome that we have two state champion girls basketball teams in this city. That's awesome. Um so the state and high school girls basketball um team is made up of Courtney Samk, Mila Mley, Maline Olsen, Madison Shiker Shaker, uh Leila Hunt, McKenzie Shucker, Zan Zena Anderson, Breey Hampton, um Katherine Seck, Khloe John, Molly Emert, Zuri Anderson, and then we have head coach Tal Ward, assistant coach Coach Kobe Proctor, Assistant Coach Darren Shyrock, Assistant Coach Miley Mitchell, and Athletic Director David Hulcom. And we we do have certificates for you to take to your students. Okay, but wait, there's more. Um there's there's Yes, stay up there until I tell you. Um so this next um award is for state and high school wrestling. Leonardo Michael won the fourtime region. He's a four-time regional champion. He won state championship at his final high school match. uh 2026 OSAA 4A wrestling for 144 pound state champion and regional champion and first team all state. It's a little intimidating be up there by yourself versus a whole team of people, but

Yeah. So, the next student athlete we're recognizing um she is a state and high freshman and she has is a twotime state and regional silver gloves boxing champion. She won the national silver gloves championship in Independence um Missouri um for junior female 119 pound division. Vivian Jones.

Yes.

She'll take you down. But wait, there's more. Okay, now we're going to honor some swim team um awards. So, the Cascade High School girls team, um, they are unable to attend, but they took third overall at districts, took first in the 200 free relay at districts, and Haley Gray took first place in the 100 butterfly at districts. So, good job, Cascade High School. Um, we also have um Cross Hill Christian School. We um have students unable to attend, but the um Cross Hill Christian swim team had 25 athletes this year. Um they're in their third year as a program and are breaking school records at every swim meet. This year they broke 10 girls school records and 14 boys school records. They also broke personal records at an average of 40 per swim meet. Um this is their first year sending athletes to the state meet and sent a team of 10 boys. Uh the boys ended up ninth in the 50 freestyle, 10th in the 200 freestyle relay, and 12th in the 400 freestyle relay. And they have become the largest and most dominant 2A team in the state, frequently competing and winning against 4A, 5A, and 6A teams. So good job, Crossill Christian. Oh, and they practice at our pool. All of these students at these teams practice at our pool. Um, okay. Now we have um students um from State and High School girls swim team. Um I think do we

know who all is here? Okay.

Okay. So we have one student here is this is Dakota. Okay. Dakota is um won 11th in state on the girls 400 freestyle relay along with her teammates um Evelyn Robertson and Phoebe Cooper and um Leah Ellerby. Um Evelyn Robinson or Phoebe Cooper also took ninth at the state in the 500 freestyle. And um I'll read a little bit more about Leah Ellerby as we're taking the um photos. Um Leah won first in the districts in the 200 free fee, fifth in state and 500 free, eighth in state and 200 free, 11th in state and 400 free relay um and holds the new school record um for 200 free, 500 free, 100 b backstroke, 200 individual and um high points. Okay, so that is the girls swimming. But but wait, there's more. Um the state and high boys swim team uh their team won district champions for the first time in school history. Um 2026 special district 4 champions and they finished 13th in the state. Uh I'll read names of students. Oh, come on up. Okay. So, Daniel Young um was part of the relay team who broke a 20-year school record in the 200 freestyle and won fourth in state in the 200 freestyle. He also um is the 2026 4A, 3A, 2A, 1A boys swimming all state honorable mention. Also on the team, I'm not sure who the who's who's the other

Jesus.

Jesus. Um, hey Jesus Commtock um is also there's a lot of letters. Um, 2026 4A 3A 2A1A boys all state honorable mention and he was also part of the relay team that broke the 20-year school record and the 200 free and won fourth in state. Uh, I'll also I'll go ahead and read the other names on the team. We've got Jacobe um Jacobe Boni Con it says um oh uh Jackson Luna um I mentioned uh Jesus comtock Jonathan Davis Kyle Donaldson Mason Bachler Miles Emmert Owen Mitell Ryland Tyson Titan Smith Salazar um Titus Ford Wilson son Hoffman, Brilan Derry, and then we also have the swim team um head coach um Curtis Brown and the athletic director David Hulcom um as part of that state and high boys team. And I also wanted to point out that several of our swimmers that were mentioned this evening are actually employees at our state and pool. So that's kind of exciting. Okay, last. So we don't know if anybody might ask. Okay. Um, so the last honorable or the last recognition is for the state and manoray and we're not sure if there's anybody from the state state and manoray that are here this evening. Nice.

Um, he's not listed here.

Okay. So, um, so I'm going to list the awards for the state and manoray. So, Nicholas Armanus um at the 2026 OSI um OSI Arena short course 11 to 14 championships. Um took second and 50 backstroke, third and 50 freestyle, 50 butterfly and 100 um took fourth in 100 backstroke and eighth and 100 freestyle. Uh Peter Grwald took second in 50 butterfly and 50 backstroke, third in butterfly and 100 IM, fourth in 50 freestyle and 100 freestyle. Um Morris um was a qualifier for the arena, the OSI arena short course 11 to 14 um as was aa Hamburg. Hamburg. My goodness. Um Leah Ellerby um was a qualifier for those as well as the Northwest Spring Speedo section qualifier in Boise, Idaho. Um Hunter Sewell was a qualifier for the championship um short course, senior short course. Khloe Sautell was a attended the spring speedo sectionals in Boise, Idaho. took 40 preliminary placement, 19th place in free or 500 free and 22nd place in five in 100 free and 200 free. And then we also um on our team on the team

coach Oh, and the coach is Natalie McMullen who is actually our new acting um pool director. That's it. So if we want to have you um so everybody at home too can hear if Mayor

Tass Tass it's not on and actually if I could get maybe you guys wanted to Okay.

My name is Tass Morrison. I serve uh as president of the Sublimity City Council and I just want to acknowledge that these student athletes would not be who they are and what they achieve without the parents uh backing them all the way and uh providing them the support uh that they need to achieve at the highest levels that we have observed and heard about here tonight. So the parents and the coaches uh are key to what these students are able to achieve and we congratulate all of them and thank all of them for what they have done for their children and their student athletes. So thank you parents and coaches. Hello, I'm Mike Taylor. I'm the mayor. Sublimity. Um just you real quick, you know, when I was signing all these papers, it was a trip down memory lane. Um many of these kids I've known since kindergarten and to watch them grow into the champions they've become. It makes me very proud of our community. Um and especially the coaches. you know, you kids, you know, you think your coach is there and and they're they're uh they're helping you become a better athlete, but you know what what they're really doing is they're helping you to become a better human being and they're teaching you how to succeed. So, what I would hope is that later on in life to remember this day and remember what it took to end up in this seat and remember what it took to become a champion because as as you face challenges in your life, um you're going to need to remember what it took. You know, it took hard work. It took surrounding yourself by people that held you up instead of pulled you down. And

it took focus. And just remember when there's times when it seems like you tend to you're going to question, you know, do I really have what it takes to achieve what I want to achieve? Know that you do have what it takes. You've proven that already. And if you're willing to put in the work and do what needs to be done, you can be a champion for many years to come. So congratulations everybody.

Well said, mayor. Thank you. Uh, with that, the next item on the agenda is a public hearing, which there are none. Correct. So, we'll move on to general business, which is ordinance number 26-002, annexing annexing real property located at 9164 Golf Club Road, 9384 Golf Club Road, and 9474 Golf Club Road with a portion of existing public rideway along Golf Club Road, and changing the zone from Marian County urban transitional to city of state medium density residential. Jennifer Oh, there we go. All right. Thank you. Um, I'm Jennifer Sisiano, the community and economic development director. Uh, for the record, good evening, mayor and council. This agenda item is the second reading of the ordinance number 26-002 for the golf club road annexation. At the March 16th meeting, you held a public hearing, received the staff report, the application presentation, and public testimony, and then close the hearing. Following the deliberation, the council voted 3 to2 to approve the annexation and advance the ordinance to the second reading. Tonight's action is the required next step um under the city charter. The record is closed, so no new evidence uh can be considered. Uh, council may choose to proceed with the ordinance as presented, make amendments, continue deliberations, or take another action as outlined in your staff report.

That's it. And I will note that um Ross is here virtually if there's um procedural questions or anything like that that staff can't answer. Okay. Thank you. Um, council, would you like to discuss the agenda item, please?

Mr. Mayor, council or um the council received I know that the um the record is closed. the council received um two um public comments through email that I know about and so I do need to make a motion to open the record if we want to have those submitted into the record. Um so I think Ross would chime in. Yes, if council wanted to consider those. I wasn't aware that council received emails. Um, and oh, I thought they came

on this issue. Um, I know that the council's received quite a few emails on a different annexation application, but on this particular issue, um, we would we would advise you to um, discourage emails or let us, you know, at the very least let us know so that we could um, advise you appropriately. Um, if council did want to consider those, then you would need to open the record. And I believe, um, the advice from Ross, and Ross, you can chime in, is that if you were taking additional public testimony, would we need to re notice? Is that correct, Ross? I'm sorry.

Hello. Can you hear me? Yep. Yes.

Okay. Uh yes. So if uh that would be option number five on the the staff memo. And so if you wanted to consider new evidence, we would have to uh notice a new public hearing uh and reopen the record at a future public hearing. Um, councelor Ward, if you did receive or if the whole council did receive uh evidence after the record closed, if you got re emails, uh, I guess I would urge you to reject that as evidence at this point. Um, unless there is a a a majority of the council that wants to proceed with option five. So, I guess that's my question if the um if the council wants to consider that.

Doesn't sound like there is. Councelor Art. Okay. So, uh I can't stop people from emailing me after the records closed. So what what is your advice on on that? We just don't cons is you're you're just saying that we're not considering what the email says. Is that correct? So

yeah, I I would I would like you to uh maybe if you have specifics or or at least some type of information about what you received. Um we could spell that out and then we could formally uh reject that as record evidence. Um, and and I I know it's hard to avoid these contacts, but we just need to uh formally state for the record that that we're not considering this new information.

And I I think if you get unsolicited emails that, you know, or even just if somebody were to come up to you out in, you know, at a park, I think saying, "I'm sorry, the record's closed. I can't have a conversation about this." So, if you were to get an email saying, "I'm sorry, the record's closed. I I'm I'm not allowed to consider this further. Um would be No, I get that. I just think it's a little bit harder to do that. Like if someone sends you an email, like I don't know what it's about until I open it. Yeah, agreed. Understood. That's a little different than someone talking to you in public. So,

all right. Thank you, councel. All right. There's no further discussion. What would council like to do? Actually, Mr. Mayor J. Council or Go ahead.

Oh, we can't ask. Can we ask Jennifer questions or is it just discussion? Sorry. Um I think it might depend on the type and again this I'm glad this that Ross is here. I think technically you are in deliberations and so you really should just be deliberating amongst yourselves if you have a clarifying question or you want additional information. Um I believe you there. I think that's option number um four. Is that correct? Ross advise. I'm sorry. Um can can they ask clarifying questions of staff at this point?

Yes, they can. Yes,

Mr. Mayor.

Go ahead, Council. Thank you, Jess. Uh, Jennifer, do we need to um I know we've talked about the utilities for this property. Um, but I feel like council still has some concerns. Is are there any are is is there any reason to put any like conditions of approval on like things that they need to do considering that there's wetlands, there's flooding issues, there's things like that that no matter what you build on it, there's going to be some issues. Is there any conditions that we need to put on this when we're annexing it in? So, so I can answer that and I think uh Ross has has guided me that usually annexations don't have conditions. It's either that it's annexed or it's not. Um but definitely when it comes to development the development uh application we can consider many conditions. Okay. Any further questions? Any council or go ahead.

I'd like to make a motion that we um hold on. Approve the application um and enact ordinance 26-002 um with the following amendments. that we change the zoning to low density. I don't see that in Well, is that an option? I don't see that in the

I I I would have um Ross chime in. We don't believe that is an option without completely reopening the record and um providing the opportunity for everybody to have a um a a say or a comment. Um as well as we'd also need to make sure that we provide appropriate findings justifying that. So um Ross, do you can you add anything to that?

So we don't need to reopen the record for that motion. Um it would be a motion under number two. Um and so councelor Ort is proposing an amendment to the to the the ordinance that has received a first reading. Um but I would I would echo what um your administrator just said. There needs to be a justification for that change. And so there are and and Jennifer knows the record um and the findings, but we would need uh information with which to amend the findings to justify low density versus the requested and approved medium density.

Yes. So the the findings say that staff and the planning commission um recommended medium density. So we would have to find uh some findings of fact that would justify that. Councelor Patty, thank you. Ross, are you still there? Yep. Absolutely.

I just wanted to check in with you. Uh I just um I'm not sure how much of an email I read earlier we can talk about since it's legal. Um but what can we talk about as far as the cost incurred by um an appellet process for any kind of denial that we make here? I was just curious about the cost incurred to the city for that.

Sure. That that's not I I I I take that to be uh not a record question. Um, it's something that it's a hypothetical that we could talk about. It's a procedural question. So, I I feel fine talking about it. And and um so if if if the decision tonight is a denial um and if there is a subsequent appeal to LUBA, which would be uh the applicant's right would be to to appeal to LUBA, that would be the next stage of the process. um a a denial uh that that comes with um you know the the costs in supporting this the council's decision. So uh an appeal to Luba would be my time and staff time in defending the council's decision. Um that starts off with creating the record uh which is compiling all the the materials and that's mostly a staff function but it's a it's a significant staff function. Um and then once the record is complete at Luba, then we get into the, you know, good oldfashioned appellet um briefing and argument. And so there would be um and in a a a briefing schedule, an oral argument schedule um and depending on the complexity of the case, that takes um sign significant amount of time or or maybe a little bit less amount of time. Um, and you know, this is there are a lot of variables in terms of costs. I hope you understand. Um, but you know, a a pretty vanilla uh luba appeal can run around $20,000 in in attorney's costs for the city, which which doesn't account for staff time and and staff costs in preparing that record. Uh the other thing to note is that if uh a denial is overturned or reversed by Luba, there's

the possibility for attorney's fees. Um so that could essentially double the cost for the city. In other words, the city would be responsible for the the applicants attorney's fees. Thanks, Ross. There wasn't a second, so I think it it dies for lack of a second. Sims I move to approve ordinance 26-002 approving the application of Randy Meyers Brownstone Homes for annexation. Land use file number 16-12/24 is presented by staff. Seconded.

Okay, there's a motion and a second to approve the application and enact ordinance number 26 002 as presented. Any further discussion? Mr. Mary Council Art,

we have in the past changed the zoning of a property that's being annexed in. Like they wanted it to be a certain zoning and we changed it. So I don't understand why we changed it because that's what we wanted it to be. So why all of a sudden are we not able to change it to something that we want it to be? I didn't say that we were going to deny it. I was saying merely that have the option to change it to something different. But now we're being told that that's not even an option. So I don't really even know what we're doing. like why we even have to have this process to vote on this again if we can't even we can't even do like what what's the point of what we're doing right now?

It's not this is it's kind of a waste of time. Julia,

Mr. Mayor. Yeah. Um I'll say some stuff and if Ross wants to say some some additional stuff. Um the process that we're doing a second reading is because it didn't get voted on unanimously. That's what's in the charter. So um that's the that's why it's coming to you for a second reading because that's what the charter says. Um as far as whether or not you made um different decisions in the past. I don't know how long ago that was and whether or not there were differences, you know, sub substantative differences in state law and kind of what we're bound to. Um, so I could that that may be a factor if there was stuff in the record or had been discussion potentially about a different zoning throughout the process and council ultimately made a a decision that was different than perhaps staff or planning commission recommendation, but there was discussion in the record. That could be another factor as to why. Um, Ross, I don't know, or Jennifer if you um wanted to add anything to that. I I certainly can. Yeah. And councelor Ort, I I I apologize if if um you if my answer gave the impression that uh you cannot change the zoning that um the the the issue is um any change to the ordinance right now needs to be uh we need to find evidence on the record and we need to create findings to support that change. And so if if the council wanted to change um the the medium density designation to a low density designation, we we would need to work with staff to to create those findings to make that support and and look and look through the record uh see if there is evidence in the record that supports such a change. And so I I I didn't mean to imply that you can't do that. It's just there is a process um in order to do that.

Okay. Anything else? Melanie, can you pull the council, please? Councelor Sims, yes. Councelor Kerry, yes. Councelor Patty, yes. Councelor Ort, sure. Councelor Hayes, yeah. Motion carries five to zero. Okay, thank you. Uh, next item on the agenda is council goals update. Julia,

thank you. I think that you have both what's in the packet, but then a um 11 by7 sheet um that you could actually see. Um, and this, uh, as you hopefully remember for, um, most of you, we had our council goal setting, um, sorry, I'm looking for my we had our goal setting session on February 8th, 2025. um the to refine and establish the priorities um that were in the 2024 26 um period. Uh the adopted council goals included specific objectives attended intended to advance um each of the priority areas. Uh after that staff uh reviewed the goals and put forth a who the lead was and what the uh draft timeline was or the proposed timeline was and brought that forward to council for um approval, ratification, if you will. Uh they adopted that in March of 2025 through resolution 25-008. And what is in front of you is our update on that. It's been almost a year. No. Yes. I don't it's been over a year about a year. Uh and we're actually doing um we're doing pretty good. Um and but I want to talk through it because there's some areas where we know based on current conversations or very recent conversations we want to try to um move up some areas and then there's just there's some things that we've been able to to move forward. Actually, I'm going to ask um uh Jennifer and Barry because there will likely be questions related to our sorry and maybe James, come on up. Um you can pull up a chair and come to I saw that. Look um to come to the staff table in case there's conversations. So your first goal um the the high level goal uh

goal number one is improve and maintain the city's infrastructure and facilities in a financially sustainable manner. You had several objectives to do this. One was develop a five-year capital improvement plan to include all capital investments. We initially identified a multi-phase process where we would be doing a simple CIP um and then doing a little bit more detailed and comprehensive five-year CIP and then an annual update of the CIP. Uh that was when we started this. We I think Barry had just barely started and he um shared with us the concept of the asset management where we're not just um planning for growth or planning for the future, but we're really doing a a holistic look at what we have now and making sure that we're budgeting and planning for um a long-term preservation rather than just planning for growth. and we've hired the asset manager in September of 25. Um and um he as well as um Barry and and the rest of the team have been working on um developing the asset classes. Um we're currently about six months into a structured um implementation of that. And I'm going to talk a little bit about some other um objectives because they all they play into this. Uh so we also had a goal of updating um infrastructure master plan, storm water, water parks and all of those were saying basically were ahead of schedule except for the storm water master plan which we started first and we're behind schedule but but that one we had anticipated being further along. The other ones we had anticipated not actually starting until um we got you know until basically next year. Uh but those are already starting to be incorporated into the asset

management plan. Um I think that's let me just look and see. And yes, so that's so that is the asset management plan and the CIP. Um I don't know if you have any questions of me or Barry on that or any comments on that. Uh Julie, I have a question. Yes. So on the capital um improvement plan, is that going to consider financing options? Um

specifically bonds for the streets. it I I I think eventually it's going to identify funding issues and we will discuss financing as a result of you know how we finance things as a result of that I'm looking at my team do you agree

at the at basically at the end of the uh asset management planning study you come out with a capex plan and an opex plan which is subtly different to coming out with a master plan. A master plan usually only comes out with the CIP items. From the uh from the asset management planning approach, we will actually identify the funds required and the funding sources that they will come with uh come from I should say uh and therefore you'll end up with a holistic plan for both operations and for the capital works.

Okay. And I could make a comment about the budget part of that because the capital improvement plan is part of the budget, although it's usually a longer term plan like five years of capital. Um, but when you're passing a budget, it's just the first two years. So, whatever is in that two years, we would have a plan for financing or paying for. Um, but as far as the five-year plan or longer term plan, um, there wouldn't necessarily be financing identified for that far into the future. Okay.

Um, also objective number two is evaluate facility funds and determine projects and priorities. Um, in this one we're saying it's so and also sorry I want to clar it says at the top, but I'll just reiterate if the box is yellow it means that we've started the project. If it's light yellow it means we've barely started the project. If it's white we haven't started the project. If it's green the project is complete. Um and so the objective number two, it probably could be light yellow honestly. Um there has been some um some work from the city facility through the asset management um registries. Um what I envision with this is having the that conversation, but really we need to have a more um holistic city com, you know, where where are we at with our existing city facilities and then where do we want to be with facilities? Potentially new city hall or new police. Um and then making sure that the facility fund is really clearly understood what is supposed to be included in that. Um, I think this came up because when we went through the budget process a few years ago, uh, there was a lot of, um, heads scratching over what we really were supposed to be using that fund for. I think, um, James has a pretty, um, good understanding of that now, but, it would be nice to to have a a more comprehensive, um, plan of what it is for, how we're using it, so that it's really clear going forward in the future. Um, moving forward to objective five and actually five and six, we have adopted our emergency operations plan and that's really exciting and we are beginning the the staff conversations and staff training to help us do a table talk exercise so we can really start implementing that plan. Uh, evaluating codes and standards to

maximize developer improvements by developers. We said that was going to be um done by December 2026. So technically it we haven't started that yet. Um I do know that as um you know again as as we're evaluating land use and annexations and asset management plans that's that concept is is in the back of our heads but we haven't done any formal work on that yet. Uh study impacts of transportation on development. Uh that one we've we sort of started by having done the traffic safety action plan. Um we will be applying for construction funding. Um I believe that's due in June. Uh and the TSP update is also part of the asset management plan. So um it's been touched on a little bit, but we we need to have a more um detailed schedule for all of that. So it's light yellow if you if your eyes can differentiate the shades of yellow. Um ninth is develop a timeline and budget to inform the approach to the pool improvement direction and that one we had identified as December 2026. Obviously the um the outcome of the levy will help us determine a lot how we move forward with that particular um objective. Any questions or comments on goal one before I move into goal two? Okay. Uh goal two is align housing policies with the community's needs. Uh there were two objectives. Assess funding options to update the housing needs analysis and prioritize recommendations and evaluate and update policies, procedures, and standards for annexation. Um, as you may recall through the budget process, we had initially identified some funds that

would help us um do the sustainable city year program and we had hoped that we would be able to use that um to address several of these things that are going to be coming up. Um, essentially through the budget process, the $30,000 was retained, which is wonderful, but it was pretty clear um that there wasn't a huge appetite to go through the sustainable city c city's year program. Um, so we will need to prioritize. Um, based on the current conversations that we've been having on annexations, um, I think we need to to allocate the 30,000 plus um, to helping us update our buildable needs analysis and getting these um, these objectives addressed. Um, I did get a quote from the council of governments just asking what that kind of project would cost um for housing needs analysis and building land buildable lands inventory and they said about $45,000. Um, so that's um I I haven't even talked with um James about this, but I I want to find a way that we can start that process. Um, I would love input especially as we go through this and um because that won't leave any additional funds for community and economic development to really do any other studies besides that. Any comments or questions before?

Yeah, council. Thank you. Um, I thought after we talked about it, we had said yes to that program. My understanding was that you agreed to keep the $30,000 in to allow us to do something, but that that we didn't want to do that that I hadn't gotten a clear Okay. So, are you asking for input, Julie, on this one or Sure. Does council have any desire to see this a priority, a higher priority than it is? And if so, what action would you want to take? I think I would love to see this be a higher priority, but

Mr. Mayor Council,

so clarification on this. So, if we did this um update to the housing needs analysis and evaluating our procedures for annexation, is this going to help us like with when we're going through the five criteria and we have our needs. Barry's shaking his head no, but let me finish my sentence. So, when we're anal when we're analyzing our needs for housing that are overstated, which it says it in our packet that our needs are overstated, um, if we get an update and it shows that, is that something that we're able to use when we're annexing in properties?

I would I would doubt that it would be able to be used for any of the ones that are currently in process. No, but I'm going forward in the future, yes,

that we will we will make sure we have an updated um needs analysis and buildable lands analysis that will be um seen by um the state. Um I think right now what we're hearing is that be because of the datedness of our um our comp plan needs analysis essentially the state is like well that's it's not compliant with the current state laws. Um so we can't really rely on um help me out Jennifer I'm not saying this well.

Um let's see. Um well, if we were to update um our housing needs analysis, it's going to project out 20 years from now. And when annexations come in, um they're going to be based on what your needs are for the next 20 years. And right now, my findings are based on the 2013 numbers that we have. and I've been making the findings, extrapolating those numbers. Um, which is where I developed how many single family and duplexes we need. Um, but there is an issue that the state now wants us to look at those numbers plus the numbers that they provide once a year. Um, which are um, people in different income categories. And um I had mentioned before that I had spoken to them last week um and they didn't they didn't provide me direction. They said that um if wow they they didn't provide direction. They said that you would need to figure out how the income levels equal um single family duplex. So, I imagine that a building's a needs analysis would um at least refine that. It would probably say um this income equals apartments or this income equals duplexes. So, we might have a better number

that fits. It would give us something more current and upto-date to to use because right now the numbers are not current enough and up to date enough to give us um much teeth to go against what developers are asking for. I have a question. Yeah. What's the orination of AMI, Jennifer? Is there a statute? Is it a directive? Where is that coming from? I mean if there if there if it exists in some place there's no methodology to support it.

So AMI stands for average median income and it's um it's a it's a number that is given from HUD. Uh it's for every municipal area. So we're probably within the Salem larger Salem area. And it's been those numbers get updated every year and it's been going on at least 20 years if not you know longer than that. So how I guess I don't understand why this is the first time we're hearing of that in our planning. Has AMI ever been considered?

Because it's part of the um I believe it's part of the the 2000 the more recent legislation that was adopted and the formation of um the housing affordability and production office. is that it it was in 2024 when the HAPO began and that's when they started coming out with the numbers for AMI. And that's what I'm asking. I want to see how that's applicable, where it fits in, how it originated. So, if you could share that with council at some point, I think that would help in having us understand why we need to incorporate it. So,

anything else? Sorry. Yeah, Mr. Mayor. council.

Thank you. Uh I I guess my big question is this. You know, it sounds like colloquially or anecdotally, I don't know what you want to call it, we feel like, you know, a lot of council members, I would assume, I'm just going to speak for myself, feel like maybe we are uh growing with medium density and high density too fast. And I feel like that is sort of a concern that's been echoed by other, you know, uh voters over the years to me about Satan. And so my question is this, uh, if we were to get this new biddable buildable lands update or whatever, is this going to be vastly different and change a lot of findings going forward? I mean, I I don't want to spend this money if we're really not going to get any bang for our buck. You know what I mean? And and that's really what my question is before I want to see any of that money spent.

I I'm going to chime in real quick um because I think that's a it's a double-edged sword. you might end up having information you don't like, right? It might be worse.

That said, and this is the double the double-edged sword, is without updated information, we still don't have a lot of ability to push back um on certain certain development. Jennifer, do you want to add anything to that? Uh that's that's pretty much um because the numbers like I mentioned before are for a 20-year horizon. So it might be more number more homes than you even have. But then again um then again the state is kind of telling us that our numbers are irrelevant. That's what

I guess I hear our current numbers are irrelevant.

They're saying that um we need to rely on the state numbers about um AMI. So certain income uh we need to have housing for certain income uh percentage. Um, so so many units for people that only make 30% of the average median income, 50, 80%. I don't have the numbers right with me. I did at the last U meeting. Um, but uh like I said, I I went to them and tried to have them explain how that equals duplexes, like something that is actual concrete, and they said that we're not going to provide that to you, but they'll tell you if we're not hitting it. I'm I'm not saying that right. That was

Can can I get some clarification though? Because in our last meeting, we were told that even though projections are wrong that we have to use the the 2013 plan, but now you're saying that the state is telling you that that's a moot point and we can't even use it. But you told us that we had to approve this annexation based on that 2013 plan. And I don't I don't recall you talking about the AMI or anything like that like that.

Oh well, I'll clarify. They they said to me and this was just Thursday, right? So this is after the meeting here. Um I did provide their comments that they that they gave. Um they did tell me on Thursday that we could use we had to consider both of those numbers. So our of our comp plan the 2013 numbers and then also um the numbers that they provided with AMI. Um yeah, they said I mean they said if you they also told me that I said what about um community character cuz one of the criteria is um is community character. Uh I said in our comp plan it says residential. if you're right next to a single family low density, can you say I only want low density near there or a phased development? And they said no. Um that they consider community character as long as it's residential. These I mean it was somewhat discouraging this conversation. Um, they did offer to come before the city council to explain it. Um, they did do that.

I would absolutely love for them to come and explain that to you. Yes, I would absolutely would love them to I would I would love to invite them to come. Okay, that's exactly why I was asking you what the origination of this entire thing was because now they're adding another level of another level of expectations for us without any clarity of what with no methodology. Yeah, I don't.

So, we we will absolutely arrange to have them come. I think that's good feedback. Um, and and I'm of I mean, you do want to be cautious, but I think more information helps, you know, us knowing more up-to-date information will we're not just sort of like going, gosh, we have no choice but to do what the develop, you know, like right now. And I'll paraphrase so that Jennifer doesn't have to or maybe the gist of what I heard she was told was um that we can use what's in the comp plan, we should use what's in the comp plan. Um if if it's what the developer is wanting. If the developer wants um more, we can't use just what's in the comp plan to justify less than what the developer is asking for. We also need to use this new um state allocation. And again, I think having them come and we can talk that through would probably be really helpful.

Mr. Mayor, Counc.

Yeah. So, this kind of goes back to my original question for me is if we were to spend this money, it wouldn't even matter because the state is just going to hammer down whatever AMI nonsensical formula that we don't even understand and it doesn't matter. So, why are we going to spend money on this? That's my thing. And so, I guess I I am of a no on that because the state is denying local control in our community. So maybe what we do is a is a compromise. I mean, I still feel like it is there. It's looming. It's it's um pressing on us. Um but maybe we we move forward with getting the state to come out, talk to us, and then we can make decisions about whether or not we move forward with an updated um

global lands inventory. you know, again, it's not going to we're not we wouldn't be able to get it done within the time frame of what you guys have, you know, right in front of you right now anyways. So, um I think there's a little bit of time, but I I guess the last thing I'll add to that is this is why I was asking if we take land that's been annexed in already that had a site plan originally with it, are we counting that towards the buildable inventory because we know what that particular piece of property is capable of housing? And you were you we were told no. Is that correct? I'd like to know why.

And I think the issue is based on based on the comprehensive plan. I think if we did a new buildable lands inventory um you would be looking at all of the land, all the redevelopable land based on certain um methodologies um inside the city. Um you know, you'd be looking at your projected needs. you'd be looking at what's buildable within the city and then do a subtraction and then that would tell you what your um what your needs are. Um but because that's how you would create a new buildable lands inventory. But because we have the numbers in the comprehensive plan, we're told that basically essentially we we'd be using the comp plan but updating the BLI without actually formally updating the buildable lands inventory. And that's not

anything present. Mr. Mayor, go ahead.

Why does the comprehensive plan go out 20 years if you're not going to use the 20 years P projections? That doesn't make any sense that you're saying that we Okay, you just said that the 2013 plan that we have we have to use it, but we can't use it because it only because we have to also take into consideration the yearly updated information from the state. But then we can't we can't subtract out land that we've already annexed in because our comprehensive plan is too old.

I think part of it is that we our comprehensive plan is old. I I think we need frankly I think you need to update it. It there's been a lot of state law changes, but then why is it 20 years? Why do we have it for 20 years? Why is it a 20-year plan? That's what the state requires you to do for your comprehensive plan. Obviously, lots of questions, Julia. Maybe we should have them invite them to come out here, have a discussion, and try to get some clarity for this. We're not going to solve it tonight, obviously. So, let's Okay. Let's uh put that on the docket, if you will, to try to get them to come speak to us.

Yeah. No, this is a this a great conversation, and I thank you. Um goal three is strengthen engagement, connection, and trust with the community. Um you there are two objectives under that. Continue and increase two-way public engagement. And I um I it's that's considered an ongoing. We'll never actually meet that um objective, but I highlighted some of the things that we've done. Uh and it's just a a handful of things. Um I won't read through it because we we've got other things to talk about, but take a look. It's pretty exciting and I'm pretty I'm very proud of staff for all that they've done and all that they continue to do knowing that we also can continue to do better. Um establish council vision that was done. uh council adopted that in um October and that actually uh Alyssa helped put that into a pretty um infographic that I I need to get out to council as well as staff. And we're going to be having a staff meeting in May, an all staff meeting in May. And one of the um the pieces of that is going to be sharing that with them and asking them to kind of do a little bit of um group work to see how they implement those vision elements within their day-to-day um operations and and and kind of build off of that. So any comments on goal three?

Mr. Mayor,

councelor, go ahead. I just want to say that I really enjoy the effort that you guys are putting into um the communication including like the Y Wednesdays. I think it's really helpful for people to see those. Thank you. Okay, moving on to goal four. Um foster a diverse and balanced economy to support a vibrant and prosperous community. There were three objectives with this. um and I'll read through them and then talk a little bit about the overall um economic development. So, review existing economic development strategies and consider whether modifications or rep prioritization is necessary. Uh we had hoped to do that in April of May of um it says 2025, but I'm questioning that for review. Um if modifications are needed, then um establish a timeline um identify barriers to economic development and look for possible solutions. and we identified that through June of 2026 um and expand communication with business um with the business community and identify needs and opportunities and we identified that as ongoing. Um this area we're saying we are we're not on target um and really a a big there's two big drivers. One is that um Jennifer has been inundated with land use applications and um and has had a lot of um time being spent on that. Uh we also um through the budget process didn't have the the funding or to to move forward with some of the things that we thought we might might want to have consultant work for. That said, uh we do we have made some she still is going out there. She's um talking with Sedcore. She's had some conversations um and is working on that. And we we have an intern and I' I've mentioned it a little bit in our weekly updates, but I wanted to highlight um this this person. Um he's actually a resident of Stton. He lives in Stton. Um he's working on his

undergraduate degree and he was I met him at um Summerfest this past year, I think. Um and he wanted to go into land use planning, which I was like, woo, yeah, land use planning. And he just wanted to volunteer. And so he's been working with Jennifer 4 hours on Fridays and doing little little things, learning um he's still very green in the planning world, but she's gaining um you know, additional, you know, confidence and he's learning a lot of things and she's tapped him um to work on a business um inventory and then also um a pamphlet for business owners. So we're we're working with him on that. Um, so we're we're trying to to ek out some um economic development stuff where we can. Um, Jennifer, do you want to add anything to any of that? That's so he's pulled together a whole inventory and um the new um executive director we've been working with um for down is it historic downtown state now um she we've updated we've provided all the uh businesses in the downtown for her and um she had also given us a pamphlet that uh Albany used for their downtown businesses and uh we're using that as a template. So, he he's doing a great job. He it's great. He comes in um four hours on Friday and uh I just um give him some projects to do and he's doing a great job. It's nice.

And I would be remiss if I didn't mention the chamber and our um our partnerships with them as well. So RDS or formerly RDS um uh the chamber said core those are um entities that we're we're interacting with on a regular basis. Mr. Mayor, Dr. Sams.

Yeah. One thing I want to say is um I've heard some really good ideas from chamber lately and it'd be great if we uh put some effort into working with some of the ideas that I've heard because I've heard some fantastic ideas about signage and you know more of a city center sign that we have and some other ideas but I you know some of the ideas I think could really enhance the downtown. So hopefully we can work closely with Chamber and talk to talk to Nick about some of the ideas he had because he had some quite frankly had some really fantastic ideas. That's my plug for Chamber. Okay, thank you.

Okay, goal five, implement modern governance systems that improve service to the community. Uh there were two uh complete charter review which we've done. I said that's completed. We did the charter review and now we have the charter on the ballot. So, um while we're still waiting for that decision, that work has been done. Um and then review and update the state and municipal code. That is a project that is underway. Uh we and I don't I'm going to put Alyssa on the spot to talk a little bit about it if um or to add to anything that I say. Uh, so we have a firm that's been working on this and and they're looking at both the the formatting of it to make sure that there's some consistency throughout the entire document as well as whether or not there's outdated laws. Um, and then also this will be an our opportunity and we've we've been keeping a list. I know James has a list and we're updating that where if there's things that are just um irrelevant anymore. You know, I you remember my prior jurisdiction had stuff about, you know, taxi cabs and meters and being validated by the police chief. You know, those types of things. Like if it's just absolutely irrelevant, let's get that out of there. Um Alyssa, did you want to add anything?

Sure. I'll add on just um once they So, they're going to send us basically the edits. It's all going to be online. Staff will be able to go through and um bookmark or make notes of like what changes need to be made or where we see fixes that need to be made. And the culmination of all of this, if if you've been to our website currently and you try to look at the code, it's all broken out into chapters and it's you have to click through, right? A little hard to be searchable. So, what this is, they're going to actually be hosting our code going forward and it you'll be able to go in and type in cats and it's going to bring up anywhere in the code that talks about cats. Um, it'll also be linked to um tell us ordinance like what ordinance this was adopted from. You'll be able to click on it to go to the ordinance and read the ordinance. Um, and then we had them that they normally in it would only go back a few years or maybe it was even just till we signed the contract that they would do that linking, but we actually asked them to go back a little bit further than that. So, um, it should be pretty comprehensive and great um, to be able just to go in and search and the page you see now will just go away and it'll be a link to to theirs.

How?

That's really awesome. I will say um I had someone who was wanting to look up something in our code and commended us on even having it on our website. So, um, this is this will actually I I like that that intuitiveness that's actually more user friendly because you don't you're looking for something like a subject or you know something specific, but you don't know where in the code to look for it as a everyday person. So, that is I love that intuitiveness about it. Thank you. That's going to be it's going to be good. and and it will ask so like I said staff is um has lists as well as the consultant is will be developing lists but if there are things that you come across that you're like why is this in here I'm looking at you mayor quickly um you know if there's if there are things like just send me an email and we'll just add that to the list um you know obviously if there's things that need to be like that need to be fixed before we get there we can do that but there might just be a handful of things that we can make sure we're adding to that Okay, last goal. Um, promote a financially stable and sustainable organization equipped to meet the needs of the community. Um, and there are three objectives there. Continue to seek outside revenue opportunities to maximize the effectiveness of taxpayer dollars. and I provided a list of um some grants that we've applied for um that we've been awarded for lately um as well as some that we have recently applied for and are awaiting. Um I will say um I just found out today, this is breaking news, that um we are on uh Congresswoman Binham's list um for the congressionally directed spending for the $2 million inner tie with sublimity. So that's exciting. Um I have not I do

not believe any of the other projects that we put forward are on her list. Um but that was that was the big one. So that's exciting. Um other objectives are just are ensuring fiscally sound and sustainable funding to maintain existing service levels and explore opportunities for alternative funding sources to address infrastructure needs. And those are really ongoing. We're constantly looking at that. Um we've mentioned um you know about the um potential partnerships with um Subliminity or Salem for um water. Um so we're we're working on those those things and constantly looking at how we can maximize our revenues and leverage funds.

That's it. Mr. here just for clarification, Julia, on the grants there. Yes. Do they give you a reason why we're not awarded one or they just tell you no?

Um well, some of I mean they're they're usually competitive. So the like for example the regional trails grant for the community center that um was a pretty competitive process. I think they had I I want to say they had 50 applicants. they had enough funding for like 15. Um so it just is a a matter of where we score in the the grand scheme of things. Um the state oh for the state funds we applied for the um the equivalent of the um earmarks. It was the the Christmas tree bill um funds through the state and um that wasn't selected but they again highly highly competitive um process. Yeah. Any comments or questions? Um any comments or questions of staff or if staff wanted to like jump in and add to anything on the goals?

I had I just had a clarifying question for the the CDBG grant or funds that was from the county, right? Yes. Okay. And that is um we have received word that it's awarded. We have to it's not final yet. We have to wait till some some state or federal number so that he said that the number might change a little bit but we were awarded the funds. So and that's to replace this flooring and do some ADA outside. Yes, it's exciting. Yes, it is exciting.

Okay, thanks Julia. Um opportunity for public comment on the goals. Is there anything council needs to do on this or just informative? Okay, just inform. Anything else as far as Julia's presentation? Okay, let's move to communication from city staff.

Uh, I just had a couple unless I have anybody that jumps up and tells me otherwise. Um, hopefully you saw recently on our social media that shaft road paving will begin tomorrow through Friday. So, that's very exciting. You can finally have people stop complaining to you. Um, and or at least hopefully you'll have people stop complaining to you. Um, and then, uh, just to let you know, the chamber awards ceremony is April 30th. Um, I have gotten a table and I still have three seats left. I've heard from Mayorwigley and councelor Sims, but if anybody else is wanting to attend at the city table, please let me know. Okay, that it.

I think so. Yes, that is it. Okay. Thank you. Uh council, what you got? Thanks, Mayor. Councelor Kerry, I would like to also say shop road update was very nice to see on Facebook. That was one of my notes. Thank you, Julia. Thank you for who put that on there. My wife's going to thank you when it's done, too. On our way to work, uh do we have an update on the schoolhouse that was built on Evergreen? Any completion date on that? Does anybody know anything about it? The school right there IDA in Evergreen? Oh, I know what you're talking about. Are you talking about the like the houses that were built by the students? Yes.

There's one that's still sitting vacant with boards up and I'm just wondering is there any updates

school? We'll get an update. Um we'll find out where they're at in the building permit status and see what we can find out. And the last thing I'd like I had a meeting today with Julia one-on-one and uh the question I proposed to her was how can we make the parks and levy front and center again uh and and set this annexation aside for a minute. And I think I'd like to encourage us to take a step back and refocus on the parks and how critical it is for us to pass that because if we don't pass that, why do we want even have growth in our community if we don't have parks and and pools? So, I think it's important that we bring that levy to the forefront again and start focusing on that.

Okay. Thank you. Anybody else? Councelor Ort. Mr. Mayor, I'm sorry. I'm going to yield. Hold on a second. Go ahead. Councelor Patty, go ahead. Oh, I just wanted to um special shout out to all the student athletes that were able to make it tonight. I just want to say thank you uh as a somebody who used to compete for State and High School and the swim team. Uh I was really special to see these folks come in here and break records and and do things that the State uh high school swim team hasn't done before. And that was just really encouraging. I was a little sad that they broke our old freestyle relay record that we used to hold for 20 years, but whatever. That's fine. Let's move on. It's all good.

I'm sorry I yielded. Go ahead, council.

Uh, council car, to that point, I have yard signs if any of you would like them for the uh pools for the recreation levby. And then I also wanted to say um I thought it was really cool that we um are recognizing military child month. Uh both my parents were in the Navy uh career and um when my mom retired I uh received a certificate thanking me for my service and my dedication. Um the missed birthdays, the missed uh plays, the missed opportunities that my parents um gave up to serve our country and um definitely cried. And so I think it's really cool that we're doing that and that um recognizing um the family and the um sacrifices that it takes um from all of us to protect our country.

Thank you. Anybody else? Councelor Kerry, thanks for bringing up the house on Evergreen. Um, Julia, I just don't you want to add to the list of ordinances? It's actually against the ordinance. So, but good question there. Um, councelor Hayes, you got anything on your mind down there? Been quiet all night. First of all, I'd like to say you're welcome. No, doing a lot of uh listening. But if you you'd like to hear something nice, it very simple. Uh James, the uh wonderful historical stuff you handed me here recently. Uh I took very nice detailed pictures of them and sent them to the historical society and they love them and they're going to include them in their next slide presentation whenever they call and tell me about that. have not found somebody to store them or procure them. So, I'm just letting you know right now I'm keeping them in a nice calm, cool, warm place, keeping them safe at the moment. Well, that's good to hear. And basically just a resident came in with some old antiques um of former businesses in town. Philippi Ford was on a wool blanket probably made from the woolen mill that was here. So, just a acknowledgement to anyone out in the city that has some old relics that they wouldn't mind putting on display or donating to the historical size society. Um, you can bring it by city hall if if so interested.

Okay. And we'll pass it on. There you go. Okay. Thank you. All right, folks. Well, that's it. Uh uh meeting a juror.