City Council - Regular Meeting

All right, everyone. About time to get ready here. All right, we're going to call uh this regular meeting to order. We're going to start with our invocation and uh Chief Sutterby will do that for us here. Please stand. Now let's do the pledge to the flag of the United States of America. to the rep for it stands nationy and justice for all. Madam clerk, could you take the role, please?

Mr. Thron here. Mrs. Feedback. Mr. Grant here. Mr. Delgado here. Mr. Savage here. Mayor, we do have a quorum present. All right. Thank you. Next up, we'll have the approval of the agenda. Do we have any requested changes? Yes. Okay. Okay. What item number?

Is it in consent? Okay. So, how do I say that? So the agenda review sheet for item number.

Sorry, I saw the fantasy. So item number three, we have a new item review sheet. And will this be corrected motion with a corrected motion? It'll be uploaded to the the agenda online at some point or Yes. Okay. So, it's still be public so everybody have access to it. Okay. So, with that change, do we have any other changes to the the agenda?

Yes. Yeah. So, the item review sheet on item number three will be updated. Okay. And we'll have an updated motion here as part of the uh consent agenda. So, Do we want to pull it out and just have it as a formal action? Yeah, why why don't we pull that under for changing? Okay. Yeah. And then we'll still upload it online so people can see it. But this way we'll make it item number 28. Let's do that. I apologize that for mayor. I caught it when I was getting ready for the meeting.

That's okay. So, we are going to move item number three from the consent agenda to item number 28 and have an updated uh motion sheet that'll be uploaded online for all to be able to review. Um, with that change, do we have any other questions or changes? If not, I'll uh entertain a motion to approve the agenda as amended. I move to uh approve the agenda as amended. Second. All those in favor I I opposed. Agenda passes 400 Z.

We are now going to move into a public meeting uh regarding the Spring Hill wastewater treatment plant. And it looks like it's uh Miss Ael and Miss Dunn that will be presenting here. Hello everyone. I wanted to take a minute to welcome everyone to the public meeting tonight. Uh this is for the Spring Hill Wastewater Treatment Facility. Uh we've had a lot of discussion about this over the past few month past few years. Um um I'll introduce myself for those that may not know me. I'm Alison the city engineer here at the city of Spring Hill. So, the city of Spring Hill is interested in constructing a new wastewater facility. Uh this is something that's been coming up uh a lot recently, but um in order to do this, the city does need to apply for grants and loans through state and federal funding sources. Uh so one of the reasons we're here tonight is to talk about this a little bit more in detail and hopefully we will be able to get some of the grant funding that we've applied for and especially the state and federal loan opportunities that we have available to us um so that that can be a less of a burden on the city's budget moving forward. There are several uh requirements for the state and federal loans. One of them is to um host a public meeting to provide pro provide more information uh to the the community. Here's the agenda for tonight's meeting. Uh the purpose of tonight's meeting is

to pro provide that background information about the project and how the city determined the overall need for the new wastewater treatment facility. During the presentation, um, I'll provide a current snapshot as to where we're at in the process and then at the conclusion of the presentation, there will be an opportunity for the public to come up and provide public comment. Uh, we will host a separate public hearing that was also notifi uh noticed in the newspaper and on our website. Uh that meeting will be held on Thursday, February 26th, so two weeks from tonight at 7 PM in this room. Uh that's when Rhonda Dunn, our city finance director, will be providing more information about the overall financial side of things. So I'm going to go over the technical stuff tonight. She'll go over the financial budget impact and all of those things, all the numbers, all the great things. Uh so during the public hearing in two weeks, the public will have an another opportunity to come up and speak and provide public comment. The existing wastewater treatment facility was constructed in uh 2001, so it's over 25 years old now. Uh it includes a 1.25 million gallons per day extended aerration activated sludge plant. And we also do have some additional capacity in our lagoons that are uh offsite from from our treatment site. The existing plant uh is currently operating at about 71% of its permitted capacity. With future growth and development, it is projected that we will be at capacity in about 10 years if we continue on with our our current growth projections. Spring Hill has been named one of the fastest growing communities for the last

three years. You guys know about all of the growth that we're seeing. We've got a continual 8% growth over the years. Um there is plenty of area around the city as well as we start to build our northeast sewer, northwest sewer, and some of the other sewer expansions. There's just more growth and opportunity for us to provide those opportunities for people to move to Spring Hill. Bottom line is our existing our existing plant can't handle that capacity. So we need a new plant. Um in March of 2024, Lampre reviewed the uh existing wastewater treatment facility and um the need for us to expand. In that study, the engineers prepared three alternatives for the city uh to consider to address the future growth and development. Alternative one includes expanding the existing plant, essentially doubling the size the the capacity of the plant. The existing plant is already 25 years old. It's middle-aged and is also working on older technology um for a wastewater treatment facility. Uh, so a lot of the upgrades that we could be doing, a lot of that's obsolete now. So it would be really hard for us to get some replacement parts. Alternative two includes constructing a new plant at about uh one and a half miles away uh south of our existing plant location. Uh the initial phase could accommodate about 5 million gallons per day. And um we would also include in our design the ability to easily expand so that we can address future growth as we need it. Alternative three is very similar to alternative 2. It's 8 miles south of the existing plants and it could accommodate a larger watershed area. Here's a map that shows the three

alternatives. Don't know if I can highlight them. Let's see. Um the existing lagoons is way up north. Um that's that um smaller area that we can use um as overflow area. We've got our existing plant that is part of alternative one. I lost my mouse. Here's uh our existing plant. We can expand it doubling the capacity. Um here is the location of alternative 2, the new plant 1.5 miles away. And then um our third alternative even further away is alternative three. So back to alternative one, we've got our existing plant. We can expand it, but as you can tell from this graphic, there's not a whole lot of room on our site. So we've kind of mapped out what an expansion could look like, and it's not a whole lot, and we're very limited on what we can do um based on the property. This graphic shows the yellow outline shows the property uh boundary of what the city owns and the hatched area and the blue area are the FEMA flood plane and floodway. So we're very limited on what uh what we can do in that area. So during the initial design process, we wanted to figure out uh whether uh we wanted to use the existing plant either as an interimm solution or um if we wanted to use it for long-term use. Ultimately, we determined that the existing plant was not a long-term solution as I've mentioned before. Um but um and that a new plant was going to, you know, be needed within the next 5 to 10 years to accommodate the future growth. Um having a new plant would provide us with a lot more flexibility. We can grow the plant as we grow as a community. uh we did look at some solutions to

utilize a portion of the plant at least as uh an interim solution as we start to grow and develop that new plant. It's going to take us a few years to build the new plants and as we do that as we start to bring it online we might still be able to utilize that old plant in some ways so we can continue to help bridge that gap until the new plant is fully operational. We also looked at using the existing plant. You know, it's still got some good bones. There's um some wet wells and such that we could utilize in there to provide wet weather storage during heavy rainfall events for some of those sewer overflow events. Um so the future expansion, um as I mentioned, it's very limited. So alternative one really wasn't a workable solution for us. So, um, it's kind of like Goldilocks, the Goldilocks and the three bears, you know, going with the the middle solution is sometimes the best solution. It provides us with, um, you know, easily accessible. We have the ability to expand. So, we wanted to find an alternative that did just that and alternative to did that for us. Um, it is the best alternative. It's the right size for our city. It gives us the best opportunity to expand the wastewater capacity and to serve that future development uh while being fiscally responsible. So here's a graphic that shows the existing plant and the new plant location. So we reviewed several properties around the area of the confluence of 10 mile in Sweetwater Creeks. We um ultimately purchased 1608 160 acre property uh located just northwest of the corner of 239th Street in Woodland Road. Um this property is um

a great uh purchase for us and uh we were able to get that for $1.3 million. The city engaged Lampray to perform an anti-degradation study. It's a lot of big words, but um this is ultimately it's something that's required through KDHE and it's required for any upgrade or expansion that we do with the wastewater treatment facility. The purpose of the study is to ensure that the additional discharge from the plant doesn't cause any water quality issues um at that downstream discharge point. U the findings from the study will help determine what the overall design requirements are for the plants and ultimately it's going to determine what our allowable limits uh for treatment are for our sewer permit and we'll work you know closely with KDH to figure out exactly what that looks like. This uh the city submitted the initial study to KDHE the Kansas Department of Health and Environment for review. They are responsible for the permitting of all wastewater treatment expansion. So, as we build new lines in our subdivisions, we have to get that permitted through KDHE. So, any sewer upgrade goes through the state of Kansas. Uh once we get further along with that preliminary design that's currently underway, we will update the report and uh get that finalized and then we'll re receive all that uh permit information from KDHE. So, moving on to a current snapshot of the project. Design build has been around for several years. Um, it's an alternative to the traditional design bid build that you guys are used to seeing on a lot of our projects. Um, design build has been used uh when there has been either limited time or limited budget on a project. Well, in this case,

we have both. Um, it also gives us the opportunity to work directly with the designers alongside the contractors to make sure that we are value engineering every step of the way and getting exactly what we want and uh being that fiscally responsible too. Progressive design build provides that guaranteed maximum price. So we have our design basis that we're working on right now. Once we lock that in, we will get to a point where uh we will start that final design. Once we get to 60% design, then we're going to lock in what that maximum price is going to be. So, we'll know exactly how much we're going to be spending on this plant before it's under construction. The city has limited resources available on our staff um to handle a project this size. So, we um released a request for proposals to hire a an on call um an owner's representative for the city. That's somebody that's going to work on behalf of the city as an extension of city staff throughout the design and construction phases. Uh they're looking out for the best interest of the city ultimately. And in June of 2025, the city hired BG Consultants to serve as the city's owner's rep or advisor. Um, and David Hamby serves as our main point of contact for PG and he has previous years of experience um, in the engineering and wastewater that um, he is using specifically to help us out being that owner's representative. In July of 2025, the city released a request for proposal for the design build team. We received notices from three different firms, three different teams. Um, and the proposals were reviewed and the teams were interviewed

and we uh contracted with in October 2025, the city contracted with Crossland Heavy Contractors um to start the design for the new wastewater treatment facility. We entered into a professional services agreement initially so that we could start that design right now because time is of the essence with this project. We will we are currently working on getting under contract with a traditional design build agreement. Um the team also includes engineering expertise by Black & Beach lamperson and GBA and they're all our on call engineers. They've all got previous experience working for us on city staff and working on city projects. There are several people in the audience today to help support me um throughout this effort. They've been a great um asset to the team. We've got Daltton Foster from Crossland Heavy Contractors and Nathan Gro from uh Black & Beach and John Shellhorn from Lampray here today. So, you guys want to take a minute stand up? So, anyway, I it's been great working with these guys. Um we've been working together for five, four months now and you know, it's kind of a seamless transition. So, I look forward to working with them for the next couple of years. It's kind of like a marriage. You got to make sure you like each other and I like them. Um, at the beginning of the process, the cities uh visited several wastewater facilities in the metropolitan area just to, you know, see what we like, see what we don't like. Um, this exercise provided us the opportunity to see the plants in action, to see them during operations, and to talk with the operators themselves to find out exactly what they liked, what they didn't like in their plants, and what lessons learned they had that they could share with us. Uh, we received valuable feedback about the various

plants. We plan to use that um that feedback as we design our project. After contracting with Crossland Heavy, the city staff um discussed we had a goal setting exercise at the beginning. We discussed our short-term goals, our long-term goals. Um we talked about operations and maintenance and what that looks like. Um and that information was shared with the engineers and the contractors just so that they can get a feel for, you know, what makes us tick, you know, what what are we looking for in this project. Um, we also talked about the financial constraints that we have. We're a small city. We have a small budget. We want to make sure that we're getting the right sized um, projects. So, um, we also talked about the need to expand the plant and have the flexibility to expand in the future. Um, so we've tried to integrate that into our design as well. Um, and we wanted to build the right size plant for now, but again have that ability to easily expand in the future. Each week, we spend a lot of time together. Each week, the project team assembles to host um design workshops um to discuss the different aspects of the treatment process. You guys don't need to know how the sausage is being made, but I do. So the um design engineers review all the pros and cons of each of the alternatives prior to the final selection of each one of those processes. The final product of this exercise will be the basis of design report. Um that's going to be completed hopefully here in the next um by the end of March and that's going to help be um our preliminary design as we start to move forward with this project. The project includes the construction of an interceptor main along Woodland Road and that's going to connect our existing

plant to our the location of our new plant. And the ultimate layout of the facility is um kind of see it in this graphic with all the different colors and everything. Um the blue represents um the first phase, the yellow is the second phase. So the blue is going to get us the five MGD. The yellow is going to get us an additional five. We're going to continue to upgrade the plant so that all the colors minus the red are going to get us up to the 40 MGD. The schedule is before you. As you can see, we've been working on this a long time. We've got some of those initial studies that L Preersonen has provided us. Um we've gone through the uh RFQ process as I mentioned before. And just to show you where we're at in the process of today, um we're currently under that um that detailed design and hopefully have that basis of design report. Ultimately, we want to have final completion by December of 2028 through the state of Kansas. There is a lowinterest loan program available to cities just like ours to fund water infrastructure projects, including wastewater treatment facilities. The state revolving fund offers financing to municipalities for repairing, upgrading, and constructing essential water infrastructure. These loans are lower than market interest uh rates and they have flexible terms. So, it's very good for us to use something like this. It's a very good financial tool. The city submitted an initial application to Kansas Department of Health and Environment on May of 2025. We received notification that there was $25 million available to us for this project. Um, based on subsequent conversations, we learned that there was an additional $5 million just hanging out there. So, they offered it up to us to put with our project. So,

we've got up to $30 million in SRF funding that is available to us for this project. And we're currently working on the application to request that $30 million which will be submitted in March. There is additional funding that is beyond the state funding. It's through federal resources. Um this is a WIFFIA funding or water infrastructure finance and innovation act. It is a long-term loan program very similar to um SRF and it's administered by the EPA or Environmental Protection Agency. It is offered to public agencies to fund regionally significant water infrastructure projects. It has um flexible fixed rate financing and basically we um ask for a certain dollar amount. We're asking for $130 million. We will get exactly what we need for the plant. So if the plant ends up costing us $120 million, we will only take out $120 million and pay interest and fees on that amount that we take out, even though we may be approved for much more than that. The city submitted an additional application in the summer of 2025. We received an invitation from EPA to submit a full application. We're currently working on that 60page document. It's it's exhausting how much detail we have to put into that. Um, and that application, we hope to get that submitted in May of 2026 and request that $130 million for the plant expansion. So, our next steps, we want to take um public comment tonight, get some of those questions out there. Maybe we can answer some of them. If there's anything that we can't answer, we will try to get that answered in the public hearing coming up in two weeks. Um that's why I've got my team of experts back there

waiting. Uh we will post uh here in two weeks, we will host a u public hearing during the next city council meeting at 7 PM in this room. Uh that's when we're going to review that project financing in more detail. Um and then uh we will continue doing great things and work on the SRF application and then we'll submit the WIFA application in May. So with that, I wanted to um invite I I guess maybe I'll answer any questions that you guys might have and then maybe we can open it up for public comment at that point. That was my first question. Do you want us to ask our questions first and then public comment after? Is that the easiest way?

That would probably be the easiest way. Uh first question I have. Can we ask financial questions tonight or is this strictly kind of operational? We had planned on just as uh dealing with the operational side. Um main one was um the SFA, right? Or FR SRF mess me up. Uh the state funding all these. Okay. just the my rate of of acronyms that we had there. The first one, the 2530 million, which one has the better terms as and this might be a Rhonda question. Which one like will we want to go with that smaller loan first before we tap into the federal funding or what is the best way

the way that will work is they have very different timing. Okay? And we will talk about this in detail in the next time. The SRF loan has a really great interest rate like under 2%. Okay? And so it's definitely the more favorable. However, WIFFIA is set up to get approved and then if you don't need that money for two years, you wait and you you collect it. There's some points you have to meet, but it's nicely spread out over the project. So you don't have you're not paying. It's not like a bond where you get you owe money right now. It it's structured. And that way we can um Black & Beach has done a really good job of optimizing that for us in with both loans.

Okay. And do either of them have any kind of prepayment penalties like I know some of our bonding does? Not that I'm aware of. I don't think so. Those are the baseline ones for now though. Definitely not in WIFFIA because they don't let you take it early. You they plan for you not to take it early until you Well, the only reason there's other reasons for that question, but that's really the two main things I had right now. I'll have definitely more next next time. Operationally, can we talk a little bit about the Hillsdale wershed and why going south was very important for us to do

rather than the expansion at the current plant because to me that was a bigger deal even the capacity because the capacity of Hillsdale was capped from my understanding. So talk a little bit about that too just so people understand that worked. Yeah. And the reason I didn't there's a couple of other key points that um with this plant and the expansion that we're planning, we do have the extra capacity to serve some areas that we're taking on with JCW up in the Nodington Creek subdivision. We'll be able to take them. We'll be able to take um Cyrus customers. So those those are planned for our plant. Uh one thing that for our current plant, right? Our well our current plant and our ultimate uh plant,

the Hillsdale Lake. So there is a study that's currently going on um with the US Army Corps of Engineers. Um they are studying the um water quality of Hillsdale Lake. Um they've started limiting the amount of permits that are released in that area um for future development. So development is very um constricted in that area. So they're trying to find um alternatives to help serve that watershed. and City of Spring Hill is very nicely positioned to help out that effort. We can um strategically um reverse the flow to um take on some of the areas that are now being served and discharged into Hillsdale Lake. We can reverse that flow and we can take it into our system and we could be a regional uh solution for that. Um, regardless of that, uh, Hillsdale Lake and everything like that, uh, we still need a plant.

Well, no, I'm just more talking about why why so south that we went rather than staying. Yes. Being able at the confluence of, um, 10 mile in Sweetwater Creek, we're just south of the um, discharge into Hillsdale Lake. So, where we're discharging is perfect. It's just downstream of Hillsdale Lake. Um, so again, it's it positions positions us perfectly to be able to take on and be a regional solution to help alleviate some of the pressure off of Hillsdale Lake, whether that's taking on some areas from New Century Airport um in that watershed or, you know, trying to take on more from the Hillsdale Lake wershed. What questions here?

Just to just to clarify for my own understanding. Um like uh Chad was saying, one of the the greatest u benefits at least that I see in choosing this southernmost uh option as far as or not southernmost but the uh the alternate number two was Hillsdale itself is is at its capacity for discharge. It is. There are concerns about water quality moving forward and they're they're doing studies now to kind of decide and figure out what the be best path forward is for that. So we're choosing to go where the where our discharge is not going to go and contribute to the the problem there and in fact be part of the solution. We'll make sure I'm understanding that. That is all correct. Okay. Yes, you summarized it very well.

Thank you. And I know that the state is looking at regional. So that's with us having this capacity, we could potentially become a regional for the state at some point. That's true. And um on this graphic here, if you notice the red areas, we kind of Is that what that red is for? That's what the red is for. So if we change technology and go with something that's a little bit different, that's a smaller footprint that we can take on more. I believe we can get another 90 million gallons per day to take on that re and become that regional solution. But that's going to be completely separate from the effort that we're doing. We want to make sure that you know if we want to make sure we have the space available in the ultimate footprint if that was

so we're building for us but we have the capacity to take on some other things. Exactly. Um 25 years doesn't seem like a heck of a long time to be completely out of the game technology-wise. Was it a lack of us improving over the years or was it just is this plant going to be obsolete in 25 years? Actually, I would like Jacob to share his thoughts on the existing Shrivever plant because I know his eyes just bold. He doesn't want I know I know he's got some strong feelings about the existing plant and I I think that hearing it straight from him would be very helpful. He has a good job of breaking it down too. Yes, he does. Come on up and talk though.

Join me. Yeah, I think um so our existing plant is a is kind of a packaged plant or the entire process is designed around a you know a single manufacturer and design and it was one it it worked fine. Um you know in 20201 when we put it in it was not new technology at that time. Um in in fact it was it was a long way from new technology at that time. Um it is also technology that is very much impacted by cold weather. Um you it's it's a style of treatment plant that you that is much more prevalent um in in areas south of here in much warmer climates. Uh so cold weather um presents a lot of additional problems that that you know makes expanding that plant uh you know somewhat problematic and also that current footprint you know at the existing plant we would be limited we could double that that's that's as far as we could go uh with space there doubling that at our current growth rates and that's that's not taking into account any you know any big new um you know single user or group of users but just our normal residential growth in about nine years time, we would have that new that expanded plant maxed out and we'd still be looking for land and a new plant and so you that would that money would just be sunk. So rather than investing you know tens of millions of dollars into you know that you know 1980s 1990s technology you know we we feel it's much better to um position ourselves for the future to get let's start now with a new

plant new location uh new technology and we're also very much taking into account the opportunities for growth and expansion of technology um in in what we're doing with the design of the new plant. Yeah, the growth in technology or the growth part makes sense. The technology is what made me nervous when we're only 25 years in if we're that far behind to where it's not even it's kind of obsolete now. I want to make sure whatever we do here is not in the same boat in 25 years that we're looking at. I I don't assume that you will. I suppose trying to find out what happened and why we're in that position now.

So, as far as longevity goes for me, what uh what kind of an estimate are we getting from our um our design crew as far as How are we going to be able to rely on our our new plant moving forward? Well, you know, Google helps out a lot because I was curious about this as myself. So, um I'm gonna say 40 to 50 years is kind of your your average lifespan. I'm going to look back at Nathan to see if that's Is that good? You want to come on up? Yeah, come on up. Come on up. This is a family show. We're just gonna call everybody up. I am phoning a friend here. It's easier to hear you if it's on the microphone. So, people online.

Yeah. No. Uh so I appreciate you guys letting us talk today. Uh it there's two things to consider when we're doing the plants hydraulic capacity and technology for nutrient removal or the process for it. Right. So we've got plants that were built in uh 54 is probably the oldest one that I've been working on. We've had some that have been built older. So we've got plants that are running 75 100 years, right? Water plants on the other side 120 stuff like that. So uh Google might say 50 years. uh some of these technologies, you know, might be 25 to 50 years, but we're looking at the hydraulics to make sure that we're planning for the future and then building basins big enough that we can implement changes in the future. So, I would say 40 to 50 years is on the smaller side. We can definitely go further. It's just without a crystal ball and knowing like where where all of our things are, right? So, nutrient limits, KDHE, you know, the water quality, effent stuff is kind of what's driving this to get to better treatment practices. Yeah. Well, we never know exactly what's going to change. Technology changes so quick. But right,

if we build it to where we can adapt to the technology changes, that's probably the most important thing in my opinion. But if you the capacity for the water, you can do that and then we can always intensify how we treat it. Yeah. So getting the water there and then we can figure ways to treat it.

Well, and in my opinion, we have a big enough piece of land here that we haven't built out 100%. We could probably shift on the site and do whatever we need to do to instead of having to move again. That's I mean obviously our city's probably going to move south in the next 50 years. So it'll probably move towards this I'm thinking at some point. Um so it's going to be kind of where the one is. I'm I'm sure when they built the plant now I don't think Blackhawk was started yet. It probably just started. So you know we're we're pretty close to Sweet Water and all that. So I think this is within a reasonable amount of we're not going to overtake it as a city anytime super soon but I think in that 40 or 50 years I'm sure we'll start touching on it. So, but yeah, technology was my biggest concern when I kept hearing we're so obsolete over the last six months. Like, oh crap, are we going to be in this position again? We're spending a lot of money to hopefully not be in that position is kind of my thought.

Yeah, absolutely. And like like Jacob said, we're we're making sure to plan for that and try to put as many protections in place as we can to to help alleviate those concerns and get ahead of it as much as possible. Okay, those are my main questions. Mikey,

one thing I'd like to point out is, you know, some of these plants that we've been looking at, you know, City of Lawrence, um we looked at one in uh Wand County and several from Johnson County wastewater. So, we're trying to build a plant that operators can operate. We want it. We've had um David Carr from our operations staff. He's been in a lot of our workshops making sure that we design something that he can operate, that he's going to be proud of, that he can get in there and he can tinker around and he's going to completely understand it. So that uh whenever we start to grow and expand our staff, maybe we can pull from the JCW and some of their staff that might be familiar with similar plants that are online in their system. So, on the staffing side of things, as we go through this this first phase of buildout, um what kind of uh numbers we're looking at as far as job creation goes,

uh I think initially we're going to need to staff up to maybe uh four or five more people on staff to handle that initial and then as we start to grow and develop. So, this initial phase, we're going to be building a lot of things with this initial phase. Um, we're going to have an administration building. We're going to have a vehicle storage area. We're going to have a lot of things that are going to accommodate the ultimate plant. We need to do that. We also need to better position ourselves again to provide that expandability and flexibility um to bring the next phase online quickly. So, that's why you're seeing a lot of blue blobs on this this screen. A lot of that is going to be utilized in the second phase to bring that on board easily. But yeah, to answer your question, I'm looking at maybe four to five people. And then um as as far as like bringing them on for the first five MGD, maybe even the 10 MGD and then as we start to grow and develop and get up to that 40, yeah, we're going to have a lot more staff.

So with these other facilities on the site that we're using as storage and things like that, is that going to help Jacob out with some of his space issues and the uh and the public work side of things? I know we have We're going to make sure that his new toy has a has a nice are safe to keep it. I don't know if you guys got to see the new bag truck out there, but yeah. So, we're going to make sure that baby has a new uh a new crib

at at the um plant. So, we're going to make sure that all of the, you know, tractors that they need to do any of the yard maintenance will be out there. We'll have space for any of the trucks that they're going to be going out because it's not going to be just the plants um workers that are going to be out there. As we start to grow and develop our conveyance lines with this, the sewer lines, we're going to need people to go out there and maintain those sewer mains, the gravity of the force mains, the lift stations, and all of that. So, this is going to be their main point of operation, um, their control center. We're going to have a laboratory um, in the admin building. We're going to have locker rooms, laundry facilities, you know, all the things that they're going to need on a daily basis. Um, but yeah, each of those buildings serves a different um, purpose. in each each level of process whether it's you know the initial phases all the way through the final clarifiers and the so each each little shape on there has its own purpose

and the most northern side I'm assuming is where the admin office and everything yeah so your northern um side up there by off of Woodland is going to be um see yeah that's going to be where your um you can kind of see it in here. Oh, yeah. To the far right. Yeah.

Yeah. To the far right. That's going to be um at the entrance is going to be on the north side there. And that's going to be your admin building as you come in. So, that's going to be where the prettier buildings are going to be. Um we're going to spend a little bit more time hopefully with Mike's help um to figure out, you know, what would be architecturally pleasing um for us to um have, you know, visitors there. We can host plant tours. So we can, you know, have an educational opportunity so people can understand exactly what happens to their um to their waste water when they flush the toilet up until it goes out as clean water into the creek.

So come December 28 whenever all said and done, our max capacity is going to be 40 million 40 million count per day. Oh no. Gotcha.

Well, and that's what we're looking at right now. So, um, our original plan was to have 5 MGD. Um, a lot could happen in the next three years. Um, so we want to be fully prepared for that. So, on the low side, that's where we would build up uh 2.5 million gallons per day on the small side. On the large side, we could go up to five million gallons per day. So, that $130 million that we're asking for, that's going to get us that five million. Um, we're going to wait and see. And that's the great thing about design build is you can have these points of uh these offramps that we can have. Um, as I mentioned before, we've got a current um, professional services agreement with Crossland and that's for a set dollar amount. That's to start our design so that we can get that underway. Um, our next step our next step is to enter into a design build contract. That's going to get us into phase two of design so that we can start that up to 60% design. And then we'll have another phase that'll get us into more of the construction side of things. Hopefully by phase three in that contract, we'll know exactly what that 60% guaranteed maximum price is going to be so that we'll know exactly what um whether we want to have a 2.5 or a 5 MGD. So again, we've got those offramps, that phasing specifically programmed into this. And that's why design build is so essential for us to have that flexibility so that we know real time exactly what we need when we need it. And then having that flexibility and expandability, too. So great question. I don't know. So we can have up to five million gallons per day in December of 2028. But if we don't need that much, then maybe we construct 2.5 and again be fiscally responsible and build that right size plant when we need it.

So yeah, my only uh my only other comment there is um as we move forward with these projects, the city's growing, our needs are growing. Um I love that this is addressing not only our wastewater issues, but also our space issues, public works. Um it's on my priority list. We've got other other departments that are also struggling with space and and and don't have a place to grow into. So, I I like that we're looking to the future and we're we're trying to agree set something out for uh to be viable for a longer period of time than just a few years. We haven't put a location for a salt dome out there yet, but being so close to the flood, I'm not sure we want to do that. Yeah. Thank you very much. Thank you. Um, if you guys want to, we can go ahead and go right into the public hearing.

Yeah, let's uh let's move into public comment. Anybody who'd like to come up to the podium and ask a question, just we ask that you uh state your name and address and we can address those questions. Come on up. Yeah, I figured somebody had finally come up. Way to break the ice. My name is Pat Ross. I live on East Hale. Um, so 316. Thank you.

Uh, so you said on the gallons, so we're going to do it. Why is there going to be more? Like if you start out on the low side and then all of a sudden you need more, will that be an additional cost to add on to that like five million or why can't we just like If you're going to do it, just do it. But you you know Spring Hill is going to grow. So if you're going to build it, won't you just build it with the five million? Is that Or am I listening wrong or something?

Well, I had the same concern and I've learned a lot about waste water over the last five months through these design workshops. And I know I'm going to butcher this. So, Nathan, feel free to go up to the podium and correct me if I'm wrong, and I think Jacob can probably talk about this as well, but in order for wastewater to be fully efficient and have those processes and everything, we need to have a minimum flow. So, if we don't if if we build the five MGD plants and we only have 0.5 uh going in or one MGD, then we're not going to be able to be as efficient as of a plant. Having those low flows, you need so much flow to be able to maximize the efficiency.

Okay. Okay. Well, and the other thing too that goes into that is a lot of times a lot of like the single users that are looking at Spring Hill because of our land that we have available have different needs as far as that goes. So, what this is going to give us is like you said, if say we're planning for 2.5 because we don't have any really prospects and then somebody comes in and says, "Hey, we're going to have 2.5 of our own." This is going to give us the ability to add on to it quickly, right? And so, we don't if we don't have to go big right away and obviously it's always going to cost more. I think I'm on the right track with you. Like we might as well do it. But if you can't process it too, it's kind of like one of those things where it's Yeah. kind of a catch 22, right? If it's not going to be efficient. Yeah. Then it's not worth it. Don't do it. No. I mean, you're just flushing your money down a stool.

Yeah. You know, so just just what you did there. And one of the things that we are looking at is exactly what you're saying, building the five MGD and having it being able to be basically valved off half of that.

Oh, okay. That's smart, too. So, we're going to look at we've been discussing that, looking at what's going to be the best fit. But if we can do that, that gives us the opportunity to immediately take on additional users as they come to us um and still meet the efficiency requirements of of the flow. So, those those items are being discussed. So, that that's a very good possibility that it'll be either.5 or that's a good thing. I didn't even think about that. So, we could take a phone. Yeah. Yeah. And you know, cap it off or whatnot. Any other questions out there from the public?

Going once, going twice. All right, we are going to close the public comment section. Is there anything else that we need to go over through this uh public meeting? All right. Thank you, Allison. I appreciate the uh presentation and thank you for coming up and speaking everybody. Uh we'll definitely this is early early on in the process. As much as it looks like we're about halfway through, it's still pretty early. Um and like she said, we have these off off and on ramps so that we can slow down if needed. We can speed up if needed. Um but I know they've been good partners so far. So thank you for everybody. I know you're working real hard on this. I also have learned way too much about what goes down the toilet and um I don't love that, but I'm learning a lot as time goes on. Um, we're going to move into announcements and reports now. This is a time where we'll go through and have any updates for anybody. The only update I really have is um the new vac truck outside. It was pretty cool. I had not seen it in person. I'm excited. I'm going to try and go out with the guys and see how it works here here in the next couple weeks. Um Lane has a great idea of making me use it and get mud all over myself. So,

I like it. Um I'm just going to call it mud. I don't know what it is. It's cleaning out certain areas that may not be mud.

Just mud. just mud, man. Um, but other than that, I don't really have any announcements reports. It's been a first couple weeks have been pretty eventful so far. Um, and it's been pretty fun. I'm excited to have everybody up here. I think this group that we've got is is really excited to do some things. We've done a couple different work sessions and and we're going to continue to do that. We are working on finishing up our um comp plan. So, as these work sessions come up, Jenna does a good job of posting them online. um they are open meetings. So when we have a work session with say the planning commission so forth public is welcome to come and and and uh and be there and we'll try to even take you know comments at some points of those too so that we can get everybody's input. Okay so thank you and uh PJ what do you got for us? Well, I was going to bring up the work session, so I don't have anything else to to mention. North,

I have it. Um, just a quick question, Jacob. Uh, Monday, nice sunny at 76 degrees. I saw Lanexa painting some lines. Were we able to do anything for Dayton Creek yet or? No, not I did not plan for that one day of of great weather. Didn't Didn't get that scheduled. Gotcha. Um, my other question is, I talked to Lane. Chief, do do the officers here have key cards to get into this building in case an emergency happens?

Yes. Um, all the officers should have um access um to most of the city buildings. I know there are some limitations still to that, but uh they should have access to most of the buildings so that after hours or when people are here um public are here, we can get to them when we need to. Okay, good. Uh yeah, that was an issue that I had when uh whenever we were when excuse me, whenever I was an officer, we couldn't get into this building. So, I'm glad to hear that they're able to uh get in there. Um the next couple of months, I'm going to be going to all the departments. I kind of want to talk to all the employees that are there. So, I'm just giving you guys a heads up. I don't know when I'm going, but uh it's going to happen in the next couple months. So, that's all I have today.

All right. I don't have anything new. All right. I think it's exciting to see the the back truck and it'll definitely be exciting to kind of see where it goes and how it's used in the next couple months and as we kind of go into the summer months. And um I think it's definitely a positive thing. Laura Okay. Anything for us? No report, Mr. Laauo. No report. Chief,

only thing I have for her tonight is our newest officer, Robert Gant, graduated from the police academy last Friday. So, he is out in field training. We hope to get him done with field training and on his own by the beginning of May. So, that's an exciting new addition uh back at our station now. And you'll see him out on the streets. Thank you, Mike. I think it's what second third meeting. What do you got for us? A whole bunch. Right. We have no report. Mel,

I know you've heard a lot from me tonight, but I've got one update for you guys. 199th Street, the contractors working really hard on trying to get some of the storm sewer pipes in. Uh during our progress meeting this this week, they brought up um they're going to be working on know some of you guys are um know that there's a bit of a drainage issue there at the roundabout. It's happened for years anytime, you know, water flows across the road, then it ices or slimes or something. So, we're trying to fix that with 199 street improvements. Okay.

So, the contractor is going to be out next week um to bore underneath the road. That's going to cause very little impact. It's not going to cause any impact to the road itself. That's why we're pouring underneath it. Um it is going to um they're going to need a little bit of space to do that. So, the inside lane is going to be uh blocked off. They will be able to keep one lane of traffic open at all times. They've guaranteed that to me. They've also um they want to be very aware and have been very aware of school traffic since it's right there next to the high school. So um they're going to wait to start construction until after school is in session in the morning and then they're going to try to have everything buttoned up at the end of the day before school lets out. So we're trying to be very aware of, you know, the peak traffic that we have right there before after school and we'll get this communicated out to the public as well as to the school district so that they can um let the parents know what's going on. That's why I wanted to bring it up tonight so that any the three people that are watching online can um get it out to their friends um that there may be some traffic um there may be some construction work at the roundabout. They'll still be able to get through there. They've guaranteed that there will be one lane of traffic open at all times. Hopefully we can do that and provide a safe work zone for the construction workers.

Yeah. The only thing I would say is during that time, as long as we can communicate with the school district to let them know that people are late or whatnot, not to knock the kids because I know my kids have gotten there. They're like, "Oh, there's something going on. I can't get there." And not everybody knows. So, everybody be a little bit patient with everyone else in that scenario. So, yeah, we appreciate your patience with all of this. We um have um had representatives from the school district in our progress meetings so that they're aware of what's going on and can ask the contractor the questions. They've got the contact information of the contractors. So, um we're trying to engage school district as much as we can.

Okay, great. Thank you. It's done. Water one, if you haven't seen the world's greatest public information officers post to Facebook today, um Water One was here in the building uh signing up their new Spring Hill customers for online accounts and answering questions and things like that and they had quite a little um run a business uh here and Glenda jumped in and worked with them as well and just wanted people to be aware that their um Water One has resources to help them get signed up for accounts. But there is no action required. You will get a bill from Water One in March and you don't have to do anything unless you'd like online access and to sign up for auto pay and some things like that.

And will their first bill be a a two-month or will it be a one month? It will be two months. Okay. For I'm sorry, it'll be one month because we build them January, they'll get build for February and March. All right. That's one thing to keep. Maybe we put something out about this first one's only gonna be one month, but going forward it's every other month because I know it's a little bit different for most people that they go every two months. So, uh, Glenda, I'll keep my job, but I don't. She no longer wants to work on the, uh, on the billing side. She's or the signing up.

Yeah. All right. Thank you, Miss Jones. I have one for you. They're starting to do interviews for the pool and stuff like that. So, I think that's fun to see the kids come up here and interview. We had some good ones uh this week. So, if you haven't already, apply for the pool. Those are open. Well, the only right now just supervisor was the supervisor down. Okay.

So, yes. So, yes, be on the lookout for the remaining positions at the pool. All right, Jacob, just following up on the comments with the uh sewer combination truck that was outside earlier tonight. We took delivery of that yesterday. Uh staff, you know, went through training on the operation and maintenance of it. We will we're still working out all the final details, tags, title, insurance, uh those things. As soon as we have all of that in place, you'll see it along with the fresh new Spring Hill City of Spring Hill decals on the side and um and then mayor will we'll get you in there. If you were feeling like you learned more than you wanted about what goes down the toilet, you might want a second thing.

I know that's I'm I was volunte. I think. But uh the last thing uh Kristen's not here tonight, but I'm going to bring it up because she usually would. 191st Street. I think we had a little bit of updates there. as far as funding goes at least.

I can if you want. Okay. So, we had a meeting with um KOT um a week and a half ago um to review some of the major comments that we had and you know, we wanted to get some questions answered about some of the funding and figure out exactly how we wanted to proceed because we had two different opportunities. we could move forward with this as a city project and give back the $2 million that they were graciously giving us for the project. So, we decided that we can just wait a couple more months and get the $2 million. So, we're going to move forward with that. We're actively working on um getting those plans updated um to KOT standards and um we'll be getting those resubmitted um to them here soon so that we can um get those under review and have the I think we plan to have that out for bid um this summer like July uh is the earliest that we can take it out to bid. So we're moving forward up uh with that and then um we are going to be hopefully moving forward with 183rd Street because that's our next priority intersection um putting in a signal at 183rd Street.

Very hopeful that there might be some funding available. You know, if there's funding out there, I'm gonna go for it.

Um speaking of I do have this in your um weekly update too, but I wanted to mention it. There is a traffic I'm sorry, a um transportation alternatives funding source that's out there through KAT. It's got a very short time frame. So, um it is funding that is available for pedestrian improvements. So, it's going to be sidewalks, pedestrian bridges, um non-motorized um paths basically. So, no roads, nothing like that. So, um I'm thinking South Street would be a good candidate for that. So, I will be before you um in our next city council meeting for authorization to apply for that. Um literally the next day is the deadline to get the initial application um submitted. So, I'll be back for you to do that. Like I said, it's a pretty short turnaround, but this is open to us. Um we're uniquely qualified for this because we are a non urban area within the Mid America Regional Council area. So, we're part of the regional um the um municipal planning organization that is Mark, but technically since we're south of 175th Street, we're part of the rural section. So, uh we're taking full advantage of that.

So, might as well hopefully that's some additional funding that's available to us. Yeah, that'd be great. Did did we officially receive that 800 and some thousand for that 191st project yet? The federal funding.

Yeah, we have not received it. We've received preliminary notification that we have been awarded the 850,000. So, uh there's typically several month process before we get the paperwork. It'll go through whatever agency approved it. Um it'll come to us. We'll have to bring back probably uh documentation to the governing body for approval acceptance of that award. Uh but yes, there's $850,000 that has been scheduled to uh come to us in addition to the 2 million K dot. So that's going to pick up a large portion of 191st Street. Yeah.

And this one's for you, Jacob. On that new VAT truck that we got, is there somewhere you're going to start? I mean, is there a plan that we already have for that or places that need it more than other?

Yes. Yes. So, we've got we've got a few hot spots uh so to speak that and they're they're recurring spots that we have to that historically we've been calling out using uh you know third party companies to come out and clean and flush those lines. So, we'll we will start there and then get into a a regular rotation. our our plan and I think with one truck and our staff the size of our city, our goal is going to be to flush and clean a minimum of 20% of our mains in any given year. And so that over a fiveyear time, you know, at least once every five years, every line in the city will have been um cleaned and and jetted and and then we'll just start start over, you know, where where we began. That'll be a continual process in addition to, you know, the regular cleaning and maintenance of those more troublesome areas.

Okay. And you said you should be able to hit all of those areas once a year, right? For the most part. Yeah. The Yeah, we will we'll get a feel. I think, you know, we will start off and depends on the severity and what the issues are. We have some areas where um uh fat oil grease is more problematic. We may have to we have some spots we may clean monthly. We have some that may be quarterly and uh but the you know just routine no issues everything is is good general preventative maintenance um would would be once every every five years. Oh

okay. All right. Anyone else on announcements reports? All right. With that we'll move on to citizen participation. We didn't have anybody sign up, but if there's anyone who'd like to come up and speak, it's a time for anyone to talk about any issue on the agenda or not. So, I don't think we have anybody here. We'll go ahead and move on to the consent agenda. We had a little bit of a change there at the beginning. So, we'll look at uh a motion to approve the consent agenda minus number three. So, moved. All right, we have a motion in a second. I think it was Ivan.

I saw you looking. Yeah, you're You look concerned. I don't know who it was. All right. All those in favor? I I opposed. Motion passes 400. That'll move us into the formal council action. And first up is uh number 21. Consider approval ordinance number 2026-03. Reszoning application Z25-4 from R1 and R2 to RP1. It's southeast corner of 207th Street in Woodman Road. Um looks like it's from Phelps Engineering. And Ian's going to move us forward here.

Yes, sir. It is a mouthful. Um but my name is Ian Trefer, city planner. uh presenting application Z25-4, the ordinance for the reszoning of uh Woodland Ridge, uh otherwise known as property at the southeast corner of 27th and Woodland Road. Um I'm going to give very abbreviated presentations tonight since it was already done at city planning commission, but there's any questions, anything that needs clarification at all, just let me know. I'll happily cover it. Um this application is requesting a reszoning from R1 and R2. Okay. So, this one. Oh, is this broken?

I was just gonna see are there any slides associated with this or is it just the title sheet? Okay. Sorry about that. Um, so yeah, requesting resing from R1 and R2 to RP1. Um, the property is surrounded by rural residential to the north and south as well as R1 and M1 to the east and west respectively. Uh so the proposed land use uh is consistent with the surrounding land uses and in fact this property serves as a buffer from the industrial land use to the west. Um so it's kind of allowing for that step down from uh higher intensity land uses to single family land uses to the east. Um with that staff reviewed all the different standards set forth by the case uh city of Golden View Park and does find the project compliant with those standards and recommends approval. Any questions, comments?

Just for the general public watching, could you just give a quick breakdown of what the differences are between the two zoning designations?

Yeah. So R1 and R So for R1 is your standard single family uh zoning district. That's your I guess if you had to pick picture in your mind's eye, quarter acre lots, you know, 7,000 square foot, 9,000 square foot along with a 70 foot minimum width. Uh R2 permits two family duplex uh as well as single family with smaller narrower lots. Uh the RP1 zoning district just allows for the same standards as R1 but with the ability to grant modifications to certain standards. So in this case the applicant sought the RP1 to one eliminate the R2 designation but primarily to seek modifications to minimum lot sizes. Uh so on the 15th a preliminary plan was approved or yeah was approved by planning commission which uh had narrower lots that were facilitated by the RP1 zoning district.

Did we have a um a amount of doors that we were thinking were going to happen with the R2 and R1 so that we can say hey this is what we were looking at now we're looking at this in RP1. So I don't have compared to the R2 Uh but under the current approved plan, it's 158 single family lots for the RP1. Yes, for the RP1. But we don't have what it would have been under the old zoning because there was no preliminary platter. Yeah, it wasn't set at that point. Yeah,

I know. I think I was the only one here back when we did Fox Hollow, I think it's called. They're just kind of adjacent to this caddy corner. Um and I remember a big reason that that passed was because we had some other multif family zoning. So, When was this originally zoned? The R2 and R1. Um, you had spoken about that at planning commission. Yeah, I remember, but I don't think we had a date of when that was. Yeah, I'm not certain. I think I meant to follow up on that, did not? Um, because I remember we had some difficulty pinning down exactly when. I believe it's been It's been quite a while.

Yeah, it's been a little bit. Um, I will say there is still property zoned that multifamily. Um I believe it's to the east as well here. I'll Is it okay if I plug? Well, that was after. Yeah, we did that. Oh, it was after that was after Fox in that case. Never mind. Yeah. So, this one was kind of what we what was used to piggy back to say, "Hey, there's all your multif family in the area."

With that said, I don't have a problem going to RP1. I think we I just want to be careful that we're not using the adjacent properties and then changing it after something else is approved. But this is not I don't think I don't I'm not saying there was any of that involved. I know that was an issue or a question at planning. So that's the only reason I have that question of when it was done. My understanding it was early 2000. So it's quite a while back that that was all done because I think Woodland started early 2000s maybe late 90s. So um

I just wanted to be cognizant of that because I know it was a big hot topic item back then and it's been four years or so. And when they said it, I was like, "Man, four years has flown by because I remember that one like yesterday." I think that was when uh you were here laying at like 1:00 a.m. I think it was that one. So, uh for his for his interview, but uh yeah. No, so it's interesting that you know this is going to RP1. I always prefer the plan districts personally. I know some of us are newer up here. So, the plan districts give us quite a bit more kind of hands-on approach to those districts. R1 is great for the size of it, but R1 also allows for what type of I mean pretty much anything, right? They could put anything they want on R1. Yeah, there's not specific material standards beyond Yeah, there's really nothing

or with RP1 we have a lot of material standards we can the lots are smaller, but there's a lot more we can control and preliminary plats and everything are included in that typically. Yeah, usually if you go to RP1, you have a preliminary plan associated with it. In fact, you are required to have a preliminary plan associated with it. Uh and with that you can control for uh typical elevations. In this case it was more of a conceptual standard but you can also require certain amendities. There's kind of give and take between uh the applicant and the city. We kind of have that conversation on the back end to make sure there's a good example of what's written down on here is um uh landscaping standards, sidewalks and accessibility and things like that. So I think having it set up like this is even the homes like even yeah the type of home too because sometimes that can be

difficulty but I think they were planning on this is a singer single um builder situation or is it multiple as developer with multiple builders theor will speak to it I believe it is a single multiple multiple okay because woodland was a single builder correct the original area it was all Chris George before so I I don't I don't care either way. I like when there's different builders because it gives different different looks from the homes instead of just all the same. But um no, I think this is good. I'm happy to go with RP1. So, uh I know this is a roll call vote, so we'll go to that here in a second. I'll be uh entertaining a motion or unless there's any other questions. Yes.

Okay. with your lead there, mayor. Uh I move to approve ordinance number 2026-03, reszoning application Z-25-4 from R1 and R2 to RP1 at the southeast corner of 207th Street in Woodland Road, Phelps Engineering, Inc. Second. We have a motion, a second from Ivan. I don't know if your mic I couldn't hear your microphone earlier, so you might Can you hear me now? Yeah. Good. Uh, Madam Cler, will you please take the role? Mr. Grant? Yes. Mr. Delgado? Yes.

Mr. Savage? Yes. Mr. Thron? Yes. Mayor Young? Yes. Mayor, ordinance 2026-03 for resoning application Z25-4 passes 500. All right. Thank you.

I look forward to seeing that one move forward because that's I think it's a great move. All right. We'll move on here to uh item number 22. Consider approval approval of ordinance number 2026-04, a site plan and associated conditional use permit for the new development of the Spring Hill Car Wash. Perfect. So, this application is seeking approval for a 4375 square foot car wash facility at 19085 Madison Street on a uh lot that's approximately 1 acre in size. The applicant, David Escov, uh on behalf of the owner, Quick and Clean, is seeking the approval. The property is zoned M1. Uh so, the proposed land use is permitted as a conditional use. So with that, the application went to planning commission on January 15th and was recommended for approval unanimously. Um the application sees no deviations or modifications from adopted city standards. Uh and since it does comply with the development ordinance, staff recommends approval for this as well.

All right. Do we have any questions? Correct me if I'm wrong, but if we do decide to put a interchange right there on one is it 181st um and 169 uh we would have to purchase that property and that car wash would be no more. Does the owner know that that's a possibility to that so much as the if if there was an interchange put in there in the future. Um depending on the type of interchange it's put in. If it's a clover leaf, they would take up probably about an acre, probably about 3 to five acres on each corner. Um we I don't anticipate KOT wanting to do that in the next 20 years. Uh but if they do decide to do that then they would have to go through the process or the city and KOT in cooperation will have to go through the process of purchasing any properties that that are currently in the line of that rideway that would be needed. So those inter it could um depending on the the type the clover leaf takes a lot larger swath of land. The other option is to go with a more of a concrete structure where the the bridge and the concrete walls go up where you don't have the slope coming down.

Uh that'd be more like 223rd Street then. Yes. So the the difference though is you go from about a 20 $25 million project to about a 35 to$40 million project. So there are options. Some of those the footprint would shrink. Um that would just be something we'd have to address at that time. Uh but that is a good question because as we go through those corridor along K7 those are things that KOT would like us to look at and we've asked KOT to also look at is what can we purchase now to uh prevent any issues in the future when we do a interchange K hasn't been super interested in buying

right so that means we probably don't have sometime soon we have met with KOT um in the last two years concerning that intersection uh There was not any interest at that time from KOT to pick up any of the properties. If I understand correctly, that whole section of 169 is part of the new study that they're looking to pursue as it is. So, we're looking at probably 30 years out of any action that

when Dayton Creek went in, the city purchased the ride ofway on I guess that'd be the northwest corner of that intersection. Uh the other three corners of that intersection do not have uh the rideway purchased at this time. And are these, just looking at it, um, are these self-use stalls or is this a single drive-thru with employees and then you come out and tunnel and then you vacuum on your own? Yeah, it's a it's a single drive-thru along with the vacuum stalls. Is it going to be um manned with people or is it kind of the kind that's just a selfuse? I can't speak to that. Okay. Yeah. I just couldn't tell by the pictures.

Okay. All right. Any other questions or concerns? No, I think it's a good location. I mean, it's it's kind of right where everything's starting to be grow. Um, and it definitely will give access to all the people over in Dayton Creek and that area to have access to the car wash. I think it'll be good. Yeah, that area is pretty booming right now. We got a lot of lot of cool new things over there. So, I think with the traffic's coming in, we're going to only see more things like this, which is nice to have the amenities. So, if there's no other questions or comments, um I'd entertain a motion.

Spencer, just for clarification, when we're doing ordinances, I can say cited in the agenda instead of reading the whole thing. Yes. Thank you, sir. All right. In that case, I move to approve ordinance number 226-04 as noted. Second James, Mr. With that, madam clerk, will you please take the role? Mr. Grant, yes. Mr. Delgado, yes. Mr. Savage, yes. Mr. Thron, yes. Mayor Young, yes.

Mayor Ordinance 26-04 for a conditional use permit 25-2 is passed 500. All right. Thank you very much. Next up, we've got uh item number 23, consider approval of ordinance number 2026-05, site plan and associated conditional use permit for the development of the Ozark Readymix facility. Ian's taking over tonight.

Yeah. Um yes, this is application SP25-10 C25-3 located approximately at uh West 108th and Webster Street. Uh this is a 5,000 foot give or take uh concrete bash plant facility. Um subject property is zoned M1 along with all surrounding properties. Uh so with that, the proposed land use is permitted as a conditional use. Um the planning commission reviewed this application on the 15th uh but not unanimously. Yeah, unanimously. I believe it was a a 4-1 vote. Um major takeaways from that meeting uh centered around the phototric plan and how lighting was going to be arranged. Um the project has uh lighting mounted at a maximum of 30 feet in height with cutoff uh lights kind of pointing downwards. Uh the phototric plan showed zero foot candles at all property lines. Um so spillover lighting uh is not present. Uh in terms of traffic, staff consulted with an on call traffic engineer to determine whether or not traffic study would be required for this facility and based off volume it was determined that that would not be required. So it was not requested the applicant. Um we can have Allison speak to that if necessary. um kind of overall technical deals or technical details of the project. Uh is comprised of three buildings. One 3200 foot maintenance building measuring about 24 feet in height. Uh a 55 foot tall plant measuring, 1250 ft and a 600 foot tall 600 foot office building measuring 24 feet in height. Uh all of which are constructed out of pre-finished metal material. Um overall though the project does meet all development standards. It seeks no modifications from our adopted

ordinances. Uh and with that staff recommends approval as well. The only question I know it meets all of our requirements and everything. What's the reason that we have to do a conditional use permit? That's just how our land use it's not table but our ordinance has it set forth as a conditional use just outright plant facility.

All right. And what is I know there's a lot of talk about the difference between this and what we currently have over there as far as use and I know the user spoke to that they actually go to that facility already multiple times a day. So I think a lot of that truck traffic will be more in house now rather than coming in off the highway it sounds like. So what's the difference between the two types of plants that we're going to this compared to what's already there? This is more of a ready mix. Correct. Is that

I'm gonna let our applicant speak. Okay. Good evening. My name is Mark Brewer with Legal Associates representing Ozark Ready Mix. Uh so the Monarch facility across Webster there is two-tiered I guess. The the taller silos are cement silos. So they store the actual cement that goes in the concrete. And then there's also a concrete plant there as well. Okay. So this is going to be more like the concrete plant, right? Correct. Yep. Okay. These Sil the silos planted are about 84 feet tall as compared to about 125 for the for the monarch cement silos and the lighting was capped at 30 ft.

Correct. Yeah. Which I thought was great. I think you guys did a great job with after looking over everything. Very cognizant of what the neighbors are asking for and you guys were really great to work with. So I appreciate that. Uh does anybody have any questions for him? I know I don't know much about concrete. So, um, after listening, it's again more than I ever need to know, but sounds like you guys are right on pace to do whatever whatever's needed. So, just real quick, uh, jobs are always a thing I ask about. Um, daytime traffic in town is always a good thing. So, with this facility, are you guys adding to staffing as a whole? Um, I thought we talked about having my notes here.

Yeah, they did, but I can't remember what the numbers were. about 30 employee trips. So about 30 employees total at max capacity. Awesome. I love to see new uh businesses expanding their operations and and offering jobs to people in the area. So that's a win always. Thank you. Yeah. No, other than that, that was the only thing I I was just making sure a couple of those things, but other than that, I think it looks great. Thank you for really listening to what we've been talking about over the years and knowing kind of what our questions and needs were going to be or wants. So, you guys seem to answer most of those things. Staff was great to work with as well. So, great. Thank you.

Thank you. Do we have any other questions or comments with that? I will entertain a motion. I move to approve ordinance number 2026-05 as agenda. Second. with the motion and a second. Uh, madam clerk, will you please take role? Mr. Delgado, yes. Mr. Savage, yes. Mr. Thron, yes. Mr. Grant, yes. Mayor Young, yes. Mayor, ordinance 2026-05 for conditional use permit CU25-3 passes 500.

All right. Thank you. We're now moving on to item number 24. Consider approval of a water main extension agreement creating a benefit area with water district number one of Johnson County, Kansas. Miss Dun.

Hello. Good evening. Um, put away the cord since I know we're done with it tonight. Um, in our work u on the water one merger, we uh the city funded the extension of some water lines and connections so that we could merge our system to theirs. In that process, we build a line along um the 20st and Webster area. There is potential that future development will come and want to utilize that line. So, water one is create asking to create a benefit district with us so that in eventually when people connect to the line, we'll be able to recoup part of our investment with future growth. Um the line cost 135,000 of the $245,000 we spent on connections and they don't have an estimate of course on how much will be brought back to us but this one is um a great opportunity to recoup some of the investment we made.

Okay, pretty straightforward. This is kind of just a funding mechanism to get recruitment as we get development over there. I think we've got plenty of opportunities and the water one merger is going to help with developing that area. So, I think this is good for to help us overall. Uh any questions or comments? All right. With that, I entertain a motion. Um I move to approve the water main extension agreement creating a benefit area between Spring Hill and Water One and authorize the mayor to sign the agreement. Second, Mr. Savage. We have a motion and a second. All those in favor I

opposed. Motion passes 4 Z. And Miss Dunn is not moving. So that means she's still up here. We're going to number 25. Consider approval resolution number 2026-R2 adopting the audit policy first edition 2026.

Thank you. Each year we have an audit performed as required by statute and we've never written a formal audit policy. This policy isn't revolutionary. It's what we've been doing. We're just putting it down in writing. This is adopted by resolution and will be updated as needed. But anytime we can turn to the auditor and say this is what we expect to get done, it assigns responsibility within the city um with the city administrator, myself for getting the audit completed and and following the policy, if you will, as well as a cooperation of other directors to make sure the audit gets completed as it should. It's kind of a housekeeping item. Um, but it is a resolution and requires a vote of council.

All right. Anything that uh formalizes the process and keeps us on track, I think is Yep. So, any comments or questions? No, I like seeing uh like seeing a standard set. So, not only can uh we hold ourselves and other people accountable, but our citizens can hold us accountable, too. So, this is good. Agree. All right. With that, I'll entertain a motion. Move to approve resolution 2026-R2 as agenda. Second, Mr. Savage. We have a motion and a second. All those in favor? I opposed. Motion passes 400. Not going anywhere.

She's still here. She's not moving to item number 26. Um, let's see here. I just messed myself up. All right. Next up, consider approval of resolution number 2026-R3, adopting the capital asset and small equipment policy, first edition 2026.

Similar thing as the audit policy, we're formalizing how we handle capitalization of assets as well as small items. We have been using a policy of capitalizing things at $2,500, which is really low. And so we want to bump that up to capitalizing at 5,000 and expensive expensing things in the current year for smaller things under $5,000. It also um talks about when we capitalize infrastructure projects and we don't do many small infrastructure projects. Um I was setting a rather high like 250,000 and above and our auditor felt that was too high for our size of a city. So he recommended 25,000. we went with his recommendation. Um, we this defines things we actively do. It just formalizes it in a policy and um I didn't mention this before, but my group sets a goal each year to review different policies. We like to review at least three policies a year, not necessarily write new ones, but make sure we review and adopt a new version of an existing policy each year so that we're up to date. um these are things that impact our um credit our bond ratings. They like to see us having formal policy in place about things like this. So this all contributes to that.

Can you explain what capitalization is?

That means that um something that you buy have a shorter time life cycle. Um say a lawn mower for example, it may be worth five years. Um, and then you may have a street you you build that is worth 10, 15, or 20 years. So, an asset that doesn't have a very long life isn't capitalized. It's just a normal expense and it's uh paid out of the current year's activity. You But things that have a longer life, you want to capitalize those or put them on your books, depreciate them, show them as an asset and increasing the value of the city in assets. And this policy sets how we'll do that. Like if we buy some art, art never depreciates, things like that. So it defines how we will treat different assets and their values.

And we're just raising the cap on that because things cost more than they did. Yes. Probably put together um the way a business would. All of us are business owners up here at some point. And depreciation is a big piece. So this is kind of our version of that. Any questions or comments? It's good to have numbers. Yeah, we can operate as all we want, but if we don't have it written down, again, that's that's where a lot of us struggle with it. So, good to see it in um 25,000 seems okay for infrastructure to me. I don't think we've done anything for less than that, so I don't think it's really relative. Not even close. No.

Um and then small equipment. How much are our mowers that we We're usually having to get the big ones, right? We don't have any. We don't have any lawnmowers probably under 5,000. That's what I'm saying. Exactly. We're moving these up, but they're still Yeah, they're still not going to really probably fall. It catches things that we buy that you you wouldn't think of like, you know, different tools and a hammer. Although a federal That's called That's called small hand tools. They get expensive all the time. Yeah, exactly. All right. Any other questions or comments? All right. I'll entertain a motion. I move to approve resolution 2026-R3 as it agenda. Second. We have a motion and a second. All those in favor?

I opposed. Motion passes 400. I'm standing here. Rhonda wants to stay up there. I don't know. Okay. Yeah. Feel free. Feel free. Now it's going to be whatever I say. Spencer. She's taking it on. Yeah. All right. Uh, number 27, consider approval of resolution number 2026-R4, updating the city's comprehensive listing of fees and charges authorized under the municipal code of the city of Spring Hill, Kansas, and enacting the 26 comprehensive fee resolution, second edition.

Yes. Um, we like to compile all of the fees that the city charges into one uh fee um, listing for the public, make it easier to find things. We had some items that needed to be updated. For example, we we removed the water related fees and costs that we could because we obviously went out of that business, don't need them anymore. We did leave raw water in place and some things like that. We did a slight onecent correction on the trash rates that we had a difference in what went to the public, so we made those the same. At the last meeting, Jacob discussed in detail with you the fees we'll be charging at the aquatic center this summer. This updates the fee resolution to reflect that. Um, did I miss anything?

So, we're updating the schedule to reflect uh those decisions and yield my time to everyone else to answer the questions. So, that was the that was the complete breakdown of the changes made from this addition to I'm not aware of any others. Yeah. Oh, we did change up some language. We we uh added restoration of service fee in the trash regulations. We collected a lot of those in water and now we have to go through the work of disconnecting your trash service for non-payment. There will be a fee to reconnect your service and so we're consistent between sewer and trash to have the same fees where as long as it's appropriate.

Again, pretty straightforward. Sounds like we're moving forward. Um this is before you go schedule fees. Makes sense to have it all compiled in one place. So, it's good that we have that. Any questions or comments? I'll entertain a motion. I move to adopt resolution 2026-R. Is that the right one? Yeah. 04. Sorry, I'm going to start over. I move to adopt resolution 2026-R4 as cited tonight's agenda. Mr. Savage, we have a motion and a second. All those in favor? I I oppose. Motion passes 400. Yeah,

we are going to uh we added number 28 at the beginning of the meeting.

It is it was item number three on the consent agenda and it was strictly because of a um a typing error or you know form change. So uh this is uh authorize an IT project with Imagine IT to migrate to a cloud server environment. That that is correct. It's it's pretty straightforward. You I believe are aware of the details of the project. I don't plan to discuss a lot of them um publicly. Um they were included in the package. What happened with this is the motion at the bottom is for a different action item. And so if you had approved that, it wouldn't have really done anything. So, um I needed you to approve the motion for the project. We set the budget at $100,000. I know we're going to come in under that and so this is a not to exceed putting a cap on that and we're making some good decisions and headway on how we can reduce that cost.

All right, great. Yep. We have the updated motion here. I uh any questions or comments? Entertain a motion. I move to authorize the migration project with I or sorry, imagine it in the amount not to exceed $100,000 and authorize the mayor to execute the documents. Second. We have a motion and a second. All those in favor? I opposed. Motion passes 400 Z. Who had more tonight? Rhonda or Ian? You guys? Rhonda. Yeah, she moved a lot quicker. My normal not as Yeah, yours were Yeah, yours were not as exciting. Mine were

uh the last thing we have here is an executive session. So, uh do we need any breaks or anything? Are we good to want to do like a threem minute break in between? Let's do a five or five. Then how long is the executive session? Uh got a 20 minutes. Is 20 minutes still appropriate? 9:00 is your ending time if you let's do a four minute break then. Four minute break.

All right. I move the city council recess into executive session for 20 minutes to receive advice of council uh regarding the economic development pursuant to KSA75-43192 of the Kansas Open Meetings Act. The open meeting will resume in the city council chambers at 900 pm. No formal action uh is anticipated following the session. Persons to be in attendance are the following: Lane Massie, uh Rhonda Dunn, Jacob Spear, Allison Ael, Michael Malon, and Spencer Laauo. We have a second. Second.

All right. Motion in a second. All those in favor? I oppos? Motion passes. We'll see you at 9 o'clock.

Let the record reflect that the governing body reconvene in the open meeting at 9:00 p.m. No votes were taken or decisions made during the executive session and the discussion was limited to the subject stated with that. We want to extend the executive session by 15 minutes. Um, so I entertain a motion. I move to extend executive session number one for 15 minutes uh to reconvene at 9:16. Second. All those in favor? I I posted. All right, we'll see you at 9:16. Thank you.

Let the record reflect the governing body reconvene the open meeting at 9:16 p.m. No votes were taken. No decisions made during executive session. The discussion was limited to the subject stated. With that, we request to extend by 10 minutes. Second. Oh, sorry. I need a motion to um I move to extend executive session number one for 10 more minutes. uh to reconvene at 9:27 28. Sorry. We got a motion in a second. All in favor? I I opposed. Motion passes.

Let the record reflect the governing body reconvene the open meeting at 9:28 p.m. No votes were taken or decisions made during the executive session. Discussion was limited to no or to the subjects stated. That puts us here at the end of our meeting. Do we have anything else that anybody wanted to bring up before we adjourn? All right. Uh motion. Motion to adjurnn. Second. Motion in a second. All in favor? I opposed.